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02-22-2011 CC Rpt A06 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY MRECEIVED +a: Meeting Date: February 22. 2011 t Public Hearing; ❑ 201 I FEB 15 All 9 ;m ........... Discussion Item: ❑ Consent Item: OFFICE OF CITY CLERP CHINO HILLS February 15, 2011 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: APPROVAL OF AMENDMENT NO. 1 TO AGREEMENT NO. A09-65 WITH COMPUTER SERVICE COMPANY RECOMMENDATION: Approve Amendment No. 1 to Agreement No. A09-65 with Computer Service Company increasing the not-to-exceed amount of the agreement to $80,000. BACKGROUND/ANALYSIS: On August 25, 2009, the City Council approved an agreement with Computer Service Company (CSC) in a not-to-exceed amount of $50,000 to provide traffic signal maintenance services. CSC performs activities outside regular maintenance. These items are paid for on a cost- for-service basis and include: • Replacement of burned out signal light bulbs, signal equipment repairs and responding to emergency call outs; and • Restoring signal operations due to damage from accidents, malicious mischief, vandalism, and the like; and • Providing inspection when traffic signal loops are reinstalled in conjunction with paving projects or similar construction work. As of December 31, 2010, the City had incurred $10,982 in extraordinary maintenance, $400 in damages from accidents and $9,452 in project inspection costs. This is more than twice the allowance established in the basic contract. As such, there is inadequate contingency remaining for anticipated project inspection or additional extraordinary maintenance. Staff is asking the City Council to increase the agreement's not-to-exceed amount from $50,000 to $80,000. b AGENDA DATE: February 22, 2011 Page 2 SUBJECT: APPROVAL OF AMENDMENT NO. 1 TO AGREEMENT NO, A09-65 WITH COMPUTER SERVICE COMPANY REVIEW BY OTHERS: This agenda item has been reviewed by the City Attorney and the Finance Director. FISCAL IMPACT: Funding for extraordinary maintenance is included in the Engineering Department's Operating Budget. Project-related inspection costs are borne by the applicable project under the City's Capital Improvement Program. Respectfully submitted, Recommended by: MithaelS. FleagS, City Manager Steven C. Nix, dity Engineer SN/JD/cmb Attachments CITY OF CHINO HILLS AMENDMENT NO. 1 TO AGREEMENT NO. A09-65 FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF CHINO HILLS AND COMPUTER SERVICE COMPANY THIS AMENDMENT No. 1 to Agreement No. A09-65, dated February 22, 2011, is entered into in the State of California by and between the City of Chino Hills, a California general law municipal corporation, hereinafter called "City", and Computer Service Company, hereinafter called "Consultant". Increase the annual "not-to-exceed" amount of the agreement to $80,000. Basic Contract Amount $ 50,000.00 Amendment No. 1 $ 30.000.00 Total Revised Contract Amount (not-to-exceed) $ 80,000.00 All other provisions of the agreement remain in effect. IN WITNESS WHEREOF, the City Council of the City of Chino Hills has caused this Amendment to the Professional Services Agreement No. A09-65 to be subscribed by its duly authorized officers, in its behalf, and the said party of the second part has signed this Agreement. COMPUTER SERVICE COMPANY CITY OF CHINO HILLS: RICHARD TESORIERO ED M. GRAHAM, MAYOR VICE PRESIDENT ATTEST: MARY M. McDUFFEE, CITY CLERK APPROVED AS TO FORM: MARK D. HENSLEY, CITY ATTORNEY