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01-12-2016 CC Rpt A07 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY _ 1 Meeting Date: January 12, 2016 ' b " Public Hearing: 0 JAN 0 4 2O1 snf Discussion Item: City ofChinoHilts Chino H[rrs Consent Item: City Clerk's Department January 5, 2016 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. A14-134 WITH ADVANTEC CONSULTING ENGINEERS RECOMMENDATION: Authorize the execution of Amendment No. 1 to Professional Services Agreement No. A14-134 to extend the agreement to June 30, 2017. BACKGROUND/ANALYSIS: In September 2014, the City Manager approved a professional services agreement with Advantec Consulting Engineers for citywide traffic signal operations for an annual not- to-exceed amount of $17,870. The intention of this agreement was a three-year annual contract with the expiration date on June 30, 2017. However, at the end of June 2015, the City Manager was not able to extend the contract for another year since the cumulative contract amount for two years will be over the City Manager's signing authority of $25,000 as set in the Contract Compliance Manual. Therefore, the contract was only extended to January 31, 2016. Staff is now asking the City Council to approve Amendment No. 1 to extend the agreement to June 30, 2017. CEQA REVIEW: This action is not a project within the meaning of the CEQA Guidelines Section 15278 as it is an administrative change that will not result in any direct or indirect physical change in the environment. Therefore, it is exempt from CEQA. REVIEW BY OTHERS: This item was reviewed by the Finance Director and Contract Compliance Officer. -SII 87/147 AGENDA DATE: JANUARY 12, 2016 PAGE 2 SUBJECT: AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. A14-134 WITH ADVANTEC CONSULTING ENGINEERS FISCAL IMPACT: No additional appropriation is needed. The contract amount for FY 2015-16 is included in the adopted Engineering Department operating budget. Respectfully submitted, Recommended by: 'er .y Konradt Bartlam, City Manager Steven C. Nix, C y Engineer SN/J DNC/PS Attachment: Amendment No, 1 88/147 CITY OF CHINO HILLS AMENDMENT NO. 1 TO AGREEMENT NO. A14-134 BETWEEN THE CITY OF CHINO HILLS AND ADVANTEC CONSULTING ENGINEERS THIS AMENDMENT No. 1 to Agreement No. A14-134, dated January 12, 2016, is entered into in the State of California by and between the City of Chino Hills, a California general law municipal corporation, hereinafter called "City", and Advantec Consulting Engineers hereinafter called "Consultant". Amend Agreement A14-134 as follows: 1. Amend Section 5 Compensation and Method of Payment to read that total compensation shall not exceed $53,610. 2. Amend Section 9 Termination of Agreement to read that the agreement will terminate on June 30, 2017. All other provisions of the agreement remain in effect. IN WITNESS WHEREOF, the City Council of the City of Chino Hills has caused this Amendment No. 1 to Agreement No. A14-134 to be subscribed by its duly authorized officers, in its behalf, and the said party of the second part has signed this Agreement. ADVANTEC CONSULTING CITY OF CHINO HILLS ENGINEERS BY ART BENNETT, MAYOR Lte NAME(PRINtED) ATTEST: 70 TITLE CHERYL BALZ, CITY CLERK APPROVED AS TO FORM: MARK D. HENSLEY, CITY ATTORNEY 89/147