Loading...
01-12-2016 CC Rpt A01 2015 - MINUTES CITY COUNCIL CITY OF CHINO HILLS DECEMBER 8, 2015 REGULAR MEETING Mayor Bennett called the Meeting of the City Council of the City of Chino Hills to order at 7:00 p.m. and requested the City Clerk to call roll. PRESENT: COUNCIL MEMBERS: ART BENNETT RAY MARQUEZ ED GRAHAM CYNTHIA MORAN PETER ROGERS ABSENT: COUNCIL MEMBERS: NONE ALSO PRESENT: KONRADT BARTLAM, CITY MANAGER MARK HENSLEY, CITY ATTORNEY CHERYL BALZ, CITY CLERK DENISE CATTERN, PUBLIC INFORMATION OFFICER LARA CHRISTENSEN, ASSISTANT CITY CLERK CAPTAIN ROBERT GUILLEN, CHINO HILLS POLICE JUDY LANCASTER, FINANCE DIRECTOR JOANN LOMBARDO, COMMUNITY DEVELOPMENT DIRECTOR NADEEM MAJAJ, PUBLIC WORKS DIRECTOR JONATHAN MARSHALL, COMMUNITY SERVICES DIRECTOR STEVE NIX, CITY ENGINEER PLEDGE OF ALLEGIANCE TO THE FLAG Led by Robert Guillen, Chino Hills Police Captain. INVOCATION Led by Pastor George Sasso, Calvary Chapel Chino Hills. PRESENTATION OF GAVEL — Moran Mayor Bennett presented a gavel to outgoing Mayor Cynthia Moran for her dedicated service as Mayor from December 1, 2014 through November 30, 2015. An Edible Arrangement was presented to Cynthia Moran, on behalf of Dave Moran, in appreciation of his support of Council Member Moran's service as Mayor. CHINO VALLEY COMMUNITY CHORUS Under the direction of Dr. Stan Berger, the Chino Valley Community Chorus performed a medley of Holiday songs. TOWNSEND JUNIOR HIGH SCHOOL — Choir Chime Ensemble Under the direction of Anne Robb, the Choir Chime Ensemble performed Holiday music. 5/147 CHINO HILLS CITY COUNCIL 2015 - REGULAR MEETING MINUTES DECEMBER 8, 2015 RECESS Mayor Bennett recessed the meeting at 7:30 p.m. to the Holiday Reception. RECONVENE MEETING Mayor Bennett reconvened the meeting at 7:45 p.m. with all Council Members present. PUBLIC COMMENTS Gel Delos Santos, Chino Valley Chamber of Commerce, announced upcoming events and invited everyone to attend. Bill Taylor, Kiwanis Club, invited everyone to attend the Boat Parade on December 18th. Warren Tsang, resident, thanked the City Council and City staff for the quick response and remediation to the issues of graffiti and vandalism at Sunset Park. CITY DEPARTMENT BUSINESS CONSENT CALENDAR Items Al, regarding Minutes of the November 24, 2015 Meeting; A7, approving an amendment to the agreement for technology support services; A9, authorizing an amendment to the agreement for law enforcement services; and A11, approving plans and specifications for the Butterfield Force Main Relocation at Pine Avenue and Chino Creek on the agenda were pulled from the Consent Calendar for discussion and separate vote. Motion was made by Council Member Rogers and seconded by Council Member Marquez, to approve the following actions on the following Consent Calendar items: WARRANT REGISTERS The City Council approved the Warrant Registers for the period of November 5 through November 24, 2015 in the amount of $1,456,925.90, as presented. CITY OFFICIAL REPORTS The City Council received and filed the City Official Reports pursuant to the Travel, Training and Meetings Reimbursement Policy for the period of November 11 through November 24, 2015, as presented. FINANCIAL REPORT The City Council received and filed the Financial Report for October 2015. TREASURERS REPORT The City Council approved the Treasurer's Report for October 2015. PUBLIC DISCLOSURE STATEMENTS The City Council accepted the Public Disclosure Statements for the Park and Recreation Facilities, Existing Infrastructure, General City Facilities, Traffic Facilities, Storm Drain Facilities, Water Facilities and Sewer Facilities fees; identified approximate dates to commence construction of certain public improvements as outlined in the written staff report; and adopted a schedule confirming that the Parkland (Quimbly In Lieu) fee is committed to the construction of Richland Pinehurst Park. 6/147 CHINO HILLS CITY COUNCIL 2015 - REGULAR MEETING MINUTES DECEMBER 8, 2015 AGREEMENT AMENDMENT — DAILY FACILITY MAINTENANCE The City Council authorized the execution of Amendment No. 3 to Agreement No. A09-07 with Pomona Valley Workshop, in an annual amount not-to-exceed $125,000, increasing the hourly rate of compensation per person from $10.00 to $11.00 per hour for daily facility maintenance. NOTICE OF COMPLETION — 2015-16 STREET IMPROVEMENT PROJECT The City Council accepted the Fiscal Year 2015-16 Street Improvement Project by Sequel Contractors, Inc., as complete; authorized the City Clerk to record the Notice of Completion; the release of retention monies in the amount of $42,069.22 forty-five days after the acceptance of the work; release of any remaining encumbrances after final payment of retention; reduced the amount of the performance bond to 15 percent for one year; and authorized the release of labor and material bonds six months after project acceptance. CLASSIFICATION PLAN AMENDMENT — RESOLUTION ADOPTED The City Council amended the 2015-16 Authorized Positions to remove one Senior Management Analyst position and add a new classification specification and salary grade for a Deputy City Clerk permanent position in the City Clerk Department; amended the salary grade for the Assistant City Clerk position; and adopted Resolution No. 2015R-76 of the City Council of the City of Chino Hills amending the Classification Plan to Reflect Various Changes. DOG PARK DESIGNATION — RESOLUTION ADOPTED The City Council adopted Resolution No. 2015R-77 of the City Council of the City of Chino Hills Designating Vila Borba Dog Park as an Off-Leash Dog Area, Authorizing Interim Off-Leash Activity in Vila Borba Dog Park Pursuant to Chino Hills Municipal Code Section 12.40.210 and Determining that this Resolution is Exempt from Review Under the California Environmental Quality Act. OFF LEASH DOG REGULATIONS — ORDINANCE ADOPTED The City Council adopted Ordinance No. 294 of the City Council of the City of Chino Hills, California, Amending Chino Hills Municipal Code Chapters 6.08 and 12.40 to Revise the Dog Leash Requirement and Authorize and Regulate Off-Leash Dog Areas and Determining that this Ordinance is Exempt From Review Under the California Environmental Quality Act, for second reading by title only of the ordinance. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, GRAHAM, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE 7/147 CHINO HILLS CITY COUNCIL 2015 - REGULAR MEETING MINUTES DECEMBER 8, 2015 DISCUSSION CALENDAR MINUTES Council Member Rogers removed this item from the Consent Calendar for further discussion and separate vote. He noted that a correction was made by City Clerk Balz to the Council comments section of the November 24, 2015 city council meeting minutes. Following discussion on motion by Council Member Rogers, seconded by Council Member Marquez, The City Council approved the November 24, 2015 City Council Meeting Minutes, as corrected. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, GRAHAM, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE AGREEMENT AMENDMENT — TECHNOLOGY SUPPORT SERVICES Vice Mayor Marquez removed this item from the Consent Calendar for clarification regarding the contract with Robert Half Technology. City Manager Bartlam reported that the contract, for technology support services, is to cover staffing hours while the City assesses the fulltime staffing needs in the Information Technology Division. Following discussion on motion by Council Member Marquez, second by Council Member Rogers, the City Council authorized the execution of Amendment No. 2 to Agreement No. A2015-161 with Robert Half International, Inc., in the amount of $50,000 for a total amount not-to-exceed $100,000, for information technology support services through June 30, 2016. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, GRAHAM, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE AMENDMENT TO AGREEMENT — LAW ENFORCEMENT SERVICES Council Members Rogers and Moran removed this item from the Consent Calendar for further discussion and separate vote. City Manager Bartlam briefed the City Council on the staff report, which is on file in the City Clerk's Office. He reported that the increase in staffing at the Chino Hills Police Department is to provide an enhanced level of service to the Mission Corridor and will provide for better patrol to that area. City Manager Bartlam noted that the change to the contract will result in a $500,000 annual credit to the City. 8/147 CHINO HILLS CITY COUNCIL 2015 - REGULAR MEETING MINUTES DECEMBER 8, 2015 Following discussion on motion by Council Member Rogers, seconded by Council Member Moran, the City Council authorized the City Manager to execute Amendment No. 28 to Law Enforcement Services Agreement No. A94-93 with the County of San Bernardino to add one Sheriff Detective and six Deputy Sheriffs to the Chino Hills Station. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE ABSTAIN: COUNCIL MEMBERS: GRAHAM PLANS AND SPECIFICATIONS — BUTTERFIELD FORCE MAIN RELOCATION AT PINE AVENUE AND CHINO CREEK — RESOLUTION ADOPTED Council Member Rogers removed this item from the Consent Calendar for further discussion and separate vote. Public Works Director Majaj briefed the City Council on the staff report regarding the Butterfield Force Main Relocation at Pine Avenue and Chino Creek Project, which is on file in the City Clerk's Office. Following discussion, on motion by Council Member Rogers, seconded by Council Member Graham, the City Council adopted Resolution No. 78 of the City Council of the City of Chino Hills approving plans and special provisions for the Butterfield Force Main Relocation at Pine Avenue and Chino Creek — CIP Project D16001; found the project categorically exempt from California Environmental Quality Act (CEQA), Class 2, pursuant to CEQA Regulations, Title 14, Division 6, Chapter 3, Article 19 and Section 15302; and authorized staff to solicit bids for construction. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, GRAHAM, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE ITEMS INITIATED BY COUNCIL PARKS AND RECREATION COMMISSION — CHAIR AND VICE CHAIR On motion by Council Member Rogers, seconded by Council Member Marquez, the City 9/147 CHINO HILLS CITY COUNCIL 2015 - REGULAR MEETING MINUTES DECEMBER 8, 2015 Council selected Dave Seltzer as Chair and Bob Gannon as Vice Chair of the Parks and Recreation Commission for the term ending December 12, 2016. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, GRAHAM, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE PLANNING COMMISSION — CHAIR AND VICE CHAIR On motion by Council Member Marquez, seconded by Council Member Bennett, the City Council selected Gary Larson as Chair and Adam Eliason as Vice Chair of the Planning Commission for the term ending December 12, 2016. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, GRAHAM, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE PUBLIC WORKS COMMISSION — CHAIR AND VICE CHAIR On motion by Council Member Rogers, seconded by Council Member Marquez, the City Council selected Vincent Jones as Chair and Bob Goodwin as Vice Chair of the Public Works Commission for the term ending December 12, 2016. Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, GRAHAM, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE 2016 BOARDS/COMMISSIONS/COMMITTEES APPOINTMENTS Following discussion on motion by Council Member Rogers, seconded by Council Member Marquez, the City Council appointed Council Members to the following Boards/Commissions/Committees for 2016: Animal Care and Control ad hoc Committee: MARQUEZ / ROGERS Big League Dreams Sports Park: MARQUEZ / ROGERS Boat Parade Committee: MORAN California Joint Powers Insurance Authority: BENNETT Chino Basin Desalter Authority Board: ROGERS / BENNETT (Alternate) 10/147 CHINO HILLS CITY COUNCIL 2015 - REGULAR MEETING MINUTES DECEMBER 8, 2015 Chino Hills/Chino City Council Joint Committee: BENNETT / MARQUEZ Chino Hills/Chino Valley Unified School District: BENNETT / MORAN Chino Hills Community Foundation Board Of Directors: MORAN / ROGERS Chino Hills Revenue ad hoc Committee: BENNETT / MARQUEZ Chino Valley Chamber of Commerce: ROGERS / MARQUEZ (Alternate) Chino Valley Independent Fire District Board: MORAN / BENNETT (Alternate) Chino Valley Unified School District Liaison: BENNETT / MORAN (Alternate) Chino Valley Unified School District - Measure M Citizen Oversight Committee: BENNETT Chino Valley Unified School District - 7/11 Committee: BENNETT Chino Valley Unified School District - HOPE Committee: BENNETT / MORAN Citizens' Advisory Committee for the California Institution for Men at Chino: MORAN Citizens' Advisory Committee for the California Institution for Women at Chino: MORAN Chino Hills Finance Committee: BENNETT / ROGERS Healthy Cities Steering Committee: MORAN / ROGERS Inland Empire Utilities Agency Policy Committee: ROGERS / BENNETT (Alternate) League Of California Cities, Inland Empire Division: ROGERS / BENNETT, GRAHAM, MARQUEZ, MORAN (Alternates) League Of California Cities Legislative Task Force: MARQUEZ / MORAN Los Angeles County Fair Association Community Relations Committee: ROGERS / MORAN (Alternate) McCoy Equestrian Center Committee: ROGERS / MARQUEZ (Alternate) Omnitrans: GRAHAM / ROGERS (Alternate) San Bernardino Associated Governments (Sanbag): GRAHAM / MARQUEZ San Bernardino Solid Waste Advisory Task Force: BENNETT Social Media ad hoc Committee: ROGERS / GRAHAM Tres Hermanos Conservation Authority: BENNETT / MARQUEZ Water ad hoc Committee: BENNETT / ROGERS Water Facilities Authority: ROGERS / BENNETT (Alternate) Water Facilities Authority — Finance Committee: ROGERS By the same motion, the City Council removed the following Boards/ Commissions/Committees from the Council Committee Assignments List: Chino Basin Desalter Authority — Technical Advisory Committee Chino Valley Unified School District Joint Committee Four Corners Policy Committee Four Corners Transportation Coalition Four Corners Transportation Coalition ad hoc Committee Inland Empire Landscape Alliance 11/147 CHINO HILLS CITY COUNCIL 2015 - REGULAR MEETING MINUTES DECEMBER 8, 2015 Inland Empire Utilities Agency Tac Committee Water Facility Authority — Technical Committee Water Supply Reduction Program ad hoc Committee Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, GRAHAM, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE By separate vote, on motion by Council Member Marquez, seconded by Council Member Rogers, the City Council appointed Council Members to the following Committee for 2016: Legislative Advocacy Committee: GRAHAM / ROGERS Motion carried as follows: AYES: COUNCIL MEMBERS: BENNETT, MARQUEZ, GRAHAM, ROGERS NOES: COUNCIL MEMBERS: MORAN ABSENT: COUNCIL MEMBERS: NONE PUBLIC INFORMATION OFFICER REPORT Public Information Officer (PIO) Cattern announced that a Blood Drive will be held on Tuesday, December 15th from 1:00 p.m. to 6:00 p.m. at the Government Center parking lot. PIO Cattern reported that street sweeping tickets will not be issued from December 21, 2015 through January 1, 2016. PIO Cattern reminded everyone that the Kiwanis Club of Chino Hills will host the Boat Parade on Friday, December 18th. For more information visit www.chinohills.orq/BoatParade. PIO Cattern announced City Hall and City Yard closures during the holidays. SAFETY UPDATES — Police and Fire (if any) Captain Guillen reported that a contingency of Chino Hills Police Department personnel were sent to assist with the shooting incident that occurred in San Bernardino on December 3rd. He noted that for the fourth year in-a-row, there has not been a single theft from a vehicle in any Chino Hills retail centers during Black Friday. Chief Shackelford thanked the public for their support of the Fire District's programs during the holiday season. He noted that a seven year-old Junior Firefighter who was 12/147 CHINO HILLS CITY COUNCIL 2015 - REGULAR MEETING MINUTES DECEMBER 8, 2015 diagnosed with neuroblastoma is now cancer free. COUNCIL REPORTS SANBAG Council Member Graham reported that heroin use is skyrocketing in the County of San Bernardino. COUNCIL COMMENTS Graham: Council Member Graham wished everyone a wonderful Christmas holiday. Rogers: Council Member Rogers inquired regarding the Peyton Drive Widening Project. City Engineer Nix reported that the project is three months ahead of schedule and should wrap up before the end of the year. Council Member Rogers wished everyone safe and happy holidays. Moran: Council Member Moran reported that free WiFi is available in City Facilities. She encouraged anyone interested in volunteering for the Chino Hills Community Foundation to contact her at cmoran(c�chinohills.orq. Council Member Moran reported that information regarding the Habitat for Humanity Brush for Kindness Program in the Los Serranos area is available by contacting Alma Hernandez at ahernandez(a�chinohills.orq. She advised residents to contact her or Mayor Bennett to donate to the HOPE Program. Council Member Moran closed by wishing everyone a Merry Christmas. Marquez: Vice Mayor Marquez inquired regarding Southern California Edison (SCE) construction taking place in Carbon Canyon. City Manager Bartlam reported that SCE is in the process of extending a 12kv line and noted that the poles are on private property requiring Edison to acquire easements from residents. Vice Mayor Marquez requested that rental fees at City Facilities be placed on a future agenda for discussion by the City Council. Bennett: Mayor Bennett requested that extra prayers and thoughts be given for active military personnel during the holiday season. He wished everyone a Merry Christmas and a safe and sane New Year's celebration. Mayor Bennett cautioned everyone to be mindful of children out and about during the holiday break. ADJOURN IN MEMORIAM Mayor Bennett adjourned in memory of the 14 people killed in the attack in San Bernardino and all those who were injured or affected by the tragedy. ADJOURNMENT Mayor Bennett adjourned at 8:56 p.m. Respectfully submitted, CHERYL BALZ, CITY CLERK APPROVED: 13/147