Loading...
CalTrans A2015-251 A2015 - 251 PROGRAM SUPPLEMENT NO. 000 Adv Project ID Date: October 5, 2015 to 0815000141 Location: 08-SBD-O-CHNH ADMINISTERING AGENCY-STATE AGREEMENT Project Number: ATPL-5467(012) FOR STATE FUNDED PROJECTS NO 00122S E.A. Number: Locode: 5467 This Program Supplement, effective , hereby adopts and incorporates into the Administering Agency-State Agreement No. 00122S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. 2015R-75 approved by the ADMINISTERING AGENCY on 11/24/2015 (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project,Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages. PROJECT LOCATION: Carmelite Avenue, Mariposa Avenue, Murray Avenue, Fairway Boulevard, Yorba Boulevard, Esther Street, Ethel Street, Cecelia Street, Avery Street, Pheasant Street, and Quail Street TYPE OF WORK: Curb, gutter, sidewalk, and ADA-compliant curb ramps Estimated Cost State Funds _ Matching Funds _ STATE $119,000.00 LOCAL OTHER $119,000.00 $0.00 $0.00 CITY OF CHINO HILLS STATE OF CALIFORNIA B ������^ ,� �✓ �G�_� Department of Transportation y Yy By Title _Mayor Chief, Office of Project Implementation Division of Local Assistance Date 11/24/2015, _ ApdlI1 Date Attest —ra6Cheryl�ia1 , (,= lerk I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: AccountingOfficer ' �/�t�'� / Date 749��/2,�J�j $119,000.00 Program Supplement 00-122S-000- SERIAL Page 1 of 4 STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION R/W Utilities (4E1/4SBVE1) PROGRAM SUPPLMENT AND CERTIFICATION FORM PSCF(REV.01/2010) Page 1 of 1 TO STATE CONTROLLER'S OFFICE (DATE PREPARED' !PROJECT NUMBER Claims Audits 10/7/2015 0815000141 3301 "C"Street,Rm 404 REQUISITION NUMBER/CONTRACT NUMBER Sacramento,CA 95816 RQS 081600000189 FROM Department of Transportation SUBJECT Encumbrance Document VENDOR/ LOCAL AGENCY' CITY OF CHINO HILLS $ 119,000.00 PROCUREMENT TYPE Local Assistance CHAPTER STATUTES I ITEM I YEAR I PEC/PECT I TASK/SUBTASK I AMOUNT 25 I 14 I 2660-108-042 I 14-15 I 2030720100 I 2620/0000 I $ 119,000.00 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I ADA Notll For individuals with sensory disabilities,this document is available in alternate formats For information,call(915)654-6410 of TDD(916)-3880 or write Records and Forms Management,1120 N Street,MS-89,Sacramento,CA 95814 08-SBD-O-CHN H 10/05/2015 ATPL-5467(012) SPECIAL COVENANTS OR REMARKS 1. A. This PROJECT will be administered in accordance with the applicable CTC STIP guidelines and the Active Transportation Program guidelines as adopted or amended, the Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT. B. This PROJECT is programmed to receive State funds from the Active Transportation Program (ATP). Funding may be provided under one or more components. A component(s) specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the component(s) identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per component(s). This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible PROJECT expenditures for the component(s) allocated. Unless otherwise determined, the effective date of the component specific allocation will constitute the start of reimbursable expenditures. C. STATE and ADMINISTERING AGENCY agree that any additional funds made available by future allocations will be encumbered on this PROJECT by use of a STATE- approved Allocation Letter and STATE Finance Letter. ADMINISTERING AGENCY agrees that STATE funds available for reimbursement will be limited to the amount allocated by the California Transportation Commission (CTC) and/or the STATE. D. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve supplementary allocations, time extensions, and fund transfers between components. Funds transferred between allocated project components retain their original timely use of funds deadlines, but an approved time extension will revise the timely use of funds criteria for the component(s) and allocation(s) requested. Approved supplementary allocations, time extensions, and fund transfers between components made after the execution of this PROGRAM SUPPLEMENT will be documented and considered subject to the terms and conditions thereof. Documentation will consist of a STATE approved Allocation Letter, Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate. E. This PROJECT is subject to the timely use of funds provisions enacted by the Active Transportation Program guidelines, as adopted or amended, and by approved CTC and State procedures as outlined below. Funds allocated for the environmental & permits (E&P), plan specifications & estimate (PS&E), and right-of-way components are available for expenditure until the end of the second fiscal year following the year in which the funds were allocated. Funds allocated for the construction component are subject to an award deadline and contract completion deadline. ADMINISTERING AGENCY agrees to award the contract within 6 months of the construction fund allocation and to complete and accept the construction within 36 months of award. F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Program Supplement 00-122S-000-SERIAL Page 3 of 4 08-SBD-O-C H N H 10/05/2015 ATPL-5467(012) SPECIAL COVENANTS OR REMARKS Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase. G. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits (E&P), plans specifications & estimate (PS&E), and right-of-way costs no later than 180 days after the end of last eligible fiscal year of expenditure. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and payment. H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM and the Active Transportation Program (ATP) Guidelines. I. ADMINISTERING AGENCY agrees to comply with Office of Management and Budget (OMB) Circular A-87, Cost Principles for State and Local Governments, and 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. Notwithstanding the foregoing, ADMINISTERING AGENCY will not be required to comply with 49 CFR, Part 18,.36 (i), subsections (3), (4), (5), (6), (8), (9), (12), and (13). J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to comply with all reporting requirements in accordance with the Active Transportation Program guidelines, as adopted or amended. Program Supplement 00-122S-000-SERIAL Page 4 of 4 RESOLUTION NO. 2015R- 75 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS APPROVING THE PROGRAM SUPPLEMENTAL AGREEMENT NO. 000 TO ADMINISTERING AGENCY-STATE AGREEMENT NO. 00122S BETWEEN THE CITY OF CHINO HILLS AND THE STATE OF CALIFORNIA, ACTING BY AND THROUGH ITS DEPARTMENT OF TRANSPORTATION (CALTRANS) REGARDING THE LOS SERRANOS INFRASTRUCTURE —ATP PROJECT. WHEREAS, the City applied for competitive grant funding under the 2014 Active Transportation Program (ATP) for construction of sidewalks, curb and gutter, street lights, and related infrastructure in the Los Serranos neighborhood along Mariposa Avenue, Carmelite Avenue, Fairway Boulevard, Yorba Avenue, Murray Avenue, Esther Street, Ethel Street, Cecelia Street, Avery Street, Pheasant Street, and Quail Street ("Project"); and WHEREAS, the Southern California Association of Governments (SCAG) on behalf of the California Transportation Commission (CTC) approved the grant application and work plan for the Project in a letter dated November 18, 2014; and WHEREAS, the total Project cost is estimated at $1,732,000, with a maximum reimbursement ratio of 100% up to $1,732,000; and WHEREAS, the Project funding, including reimbursable ATP funding is included in the City of Chino Hills Capital Improvement Program budget for fiscal year 2015-16; and WHEREAS, a program supplemental agreement for the Project was issued by the Caltrans Division of Local Assistance on October 19, 2015. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CHINO HILLS DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. That the City Council hereby affirms the City Manager's authority to enter into said agreement for the Project on behalf of the City of Chino Hills. SECTION 2. That the City Manager of the City of Chino Hills, or his designee, is authorized to certify that the City has, and will, comply with all applicable State and Federal statutory and regulatory requirements related to any Federal and State grants received for the Project. SECTION 3. That the City Manager of the City of Chino Hills or his designee is hereby authorized to negotiate and execute a grant agreement and any City of Chino Hills amendments or change orders thereto, and certify grant disbursements on behalf of the City of Chino Hills for the Project. 1 of 3 SECTION 4. The Project is exempt from review under the California Environmental Quality Act as a Class 1(c) Categorical Exemption, pursuant to Section 15301 of Guidelines for the California Environmental Quality Act. Class 1 includes a minor alteration of existing public structures and facilities, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination, including "(c) Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities[.]" Cal. Code Regs. tit. 14, § 15301. Construction of the proposed raised median is of negligible or no expansion. SECTION 5. The City Clerk is directed to cause a certified copy of this Resolution to be returned to Caltrans with two executed copies of Program Supplement Agreement No. 000. SECTION 6. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 24th day of November, 2015. CYNTHI4MORAN, MAYOR ATTEST: CHERYL BALI, CITY`LLERK APPROVED AS TO FORM: 272? MARK D. HENSLEY, CITY ATTORNitY 2of3 STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) § CITY OF CHINO HILLS ) I, Cheryl Balz, City Clerk of the City of Chino Hills, DO HEREBY CERTIFY that the foregoing Resolution No. 2015R-75 was duly adopted at a regular meeting of the City Council of the City of Chino Hills held on the 24th day of November, 2015, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: MORAN, BENNETT, GRAHAM, MARQUEZ, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE I--►/V ' CHERYL BALZ, CITY CLARK (SEAL) The foregoing is the original of Resolution No. 2015R-75 duly passed and adopted by the Chino Hills City Council at their regular meeting held November 24, 2015. rk r (SEAL) ' 4 f CHERYLAALZ, CITY—CLERK COPY 1N ONIORIGTIFY NTIN FOREGOING NIA T UI MD T UNORIGINAL K PILE W TFd�gfF� 3 of 3 DA 4.i '4 l/ _/ oRrc�aaca