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Lancaster, Finance Director Joann Lombardo, Community Development Director Nadeem Majaj, Public Works Director Jonathan Marshall, Community Services Director Steven Nix, City Engineer 441. 4.0 City of Chino Hills This page intentionally left blank. City of Chino Hills 2013-14 Adopted Budget Table of Contents Budget Transmittal Overview Mission/Values Statement A 1 Budget Resolution A 2 Organization Chart A 7 Program Summary A 9 Personnel Summary By Activity A 11 Authorized Full Time Positions A 13 Budget Graphs Total Funding Sources B 1 Total Budget By Function B 2 General Fund Revenues B 3 General Fund Expenditures By Function B 4 Estimated General Fund Reserves B 5 Population B 6 Sales Tax B 7 Property Tax B 8 Motor Vehicle In-Lieu Fees B 9 Interest Income B10 Community Development and Engineering Revenues B11 Combined Statements Summary of Changes to Fund Balances FY 2012-13 C 1 Summary of Changes to Fund Balances FY 2013-14 C 3 Resources and Use of Resources C 5 Summary of Expenditures By Fund Type C 7 Summary of Expenditures By Object Type C11 Equipment Purchases C14 Five Year Outlook Five Year Summary Outlook by Fund D 1 Projected Additions/Deletions of Full-Time Positions — FY 2013-14 to 2017-18 D 5 Development Assumptions ❑ 7 Legislative D 9 City Manager D13 Community Development D17 Community Services D23 Engineering D27 Finance D33 Public Works D39 Revenues Summary of Revenues and lnterfund Transfers by Fund E 1 Revenues and Interfund Transfers by Fund E 3 Five Year Revenue Summary by Fund E 7 Program Budgets Legislative Organization Chart F 1 Activity Chart F 2 Personnel Summary F 3 Budget Summary F 5 City Council F 6 City Attorney F 8 City Clerk F10 City Manager Organization Chart G 1 Activity Chart G 2 Personnel Summary G 3 Budget Summary G 5 Administration G 6 Community Relations G 8 Contract Services G12 Human Resources G14 Public Safety G16 Risk Management G18 Community Development Organization Chart H 1 Activity Chart H 2 Personnel Summary H 3 Budget Summary H 5 Administration H 6 Building Services H10 Development Services H12 Economic Development H14 Community Services Organization Chart I 1 Activity Chart 12 Personnel Summary 13 Budget Summary 15 Administration 16 Code Enforcement 110 Community Development Block Grant Program 112 Emergency Preparedness 116 Neighborhood Services 118 Recreation Services 122 Program Budgets Engineering Organization Chart J 1 Activity Chart J 2 Personnel Summary J 3 Budget Summary J 5 Administration J 6 Capital Improvement Program J 8 Inspection Services J10 Land Development Services J12 Finance Organization Chart K 1 Activity Chart K 2 Personnel Summary K 3 Budget Summary K 5 Administration K 6 Development Program K 8 Information Technology K12 Non-Departmental Services K14 Utility Customer Service K16 Public Works Organization Chart L 1 Activity Chart L 2 Personnel Summary L 3 Budget Summary L 5 Administration L 6 Equipment Maintenance L 8 Facilities Maintenance L10 Parks and Landscape Maintenance L12 Sanitation Maintenance L16 Storm System Maintenance L18 Street Maintenance L20 Water L24 Current Year Capital Improvement Program Introduction M 1 Program Project Summary Schedule (Roll-Over and New Funding) M 3 Fiscal Year 2012-13 Completed Projects M 5 Fiscal Year 2013-14 Project Detail M 7 Five-Year Capital Improvement Program Introduction N 1 Five-Year Capital Improvement Program Summary N 3 Appw id ues Giussary Badget Terms 0 1 Chart of Accoanis (Expenakares) 0 5 • 11 _f� J � I\\ r till i +t L__1 • ' 7:1"1111111MilMill ' J.. ,.,..Illk A, 1/4""11.11.0b, �` :: : t 1 '' ellq'i'� '.'`. ••y '• 03 'f+ re l Ik „T!ir v_ \.t i• •, • i._r •,+Ak p�.:, M+S;:.,...`04,,,',-',i7g ,• IT4'��'mit,,..;:l 41,,,r'e��i '1i4 .5 'L� •. i. ^ V' ett .. ' - e a..Z't a a04'.2;'''':'?Lp Grt''y.t_ ,�3 J'Iti :IC'', 4.� " , '�.. \ �r .*�`+.�,M.y. s - ;/ l f r�ti't _ .',.t N "•` :. ! 1-:',„, k. .�'.. try t:rt,: pi• • -" I 1 7.'''' 3 1(1�4 S y .t +.. �1 ."'.,.:.4.' . 7 11 . 4.,:‘:,-,„'-;. .,1',...:,-.:. :�: 1 .//�.,1' 4 .r . 1 \. . I . til .:-.-f14.... ,..,, "K 4. • �, r '� •,°r�' k \ 'y ��• a. , '\ , i �� '� ' � Iia r,} , N S tiy, t I I .,,, Jr,\• 17ir. ,,i k�j 'rn �- li' .-" Il • -•�r" I' �' 1 M ' i .I 1 ,'1 ` • y! it w V y ,\-0.-- ,i.. ,. • i.. ---0 • •.4 ,, •`G• • ti /, -. • n, ', /ye, . ' x '11• ,, •A • r 11 }!r� til=M , �, / ',E,.. FI _ YJ 4T f'.-.i'1'' !"/ 1• .�1 .- Ili ' 'I livrorr'ioa Nativeo--)opr.. , _ ,-,_ 1:11101e14$1;4.&01,1iii III OA June 11, 2013 Transmitted to the City Council is the adopted program of municipal services and projects for Fiscal Year 2013114. This year's budget represents a continuation of the program budget format. Included are actual program expenditures for FY 2010/11 and 2011/12 which resulted in a General Fund operating surpluses of $1,757,415 and $645,345, respectively. In addition, the projected actual expenditures for FY 2012/13 are presented. Additionally, the budget continues to include the Five Year Capital Improvement Program and the Five-Year Outlook Section. As an organization, we continue to make progress in meeting our operating program objectives as well as our Capital Improvement Program objectives. That success is due to the continued support of the City Council and a dedicated City staff. The City Council's adopted Mission Statement remains the basis upon which we measure our efforts: MISSION AND VALUES STATEMENT It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. In developing this year's work program, we measure what we have accomplished and what we propose to accomplish against the City's Mission and Values Statement. PROGRAM HIGHLIGHTS & OBJECTIVES FOR FISCAL YEAR 2013/14: It is important to evaluate the progress we have made as an organization during the past fiscal year. The Five-Year Outlook section identifies the current and future objectives through FY 2017/18. Our accomplishments establish the foundation for new program objectives that are included as part of the various programs within the budget. The program highlights and objectives for FY 2013/14 are: • Develop an Electronic Records Management Policy • Update Records Management Handbook and Retention Schedules and provide staff training • Complete and Implement Open Space Master Plan • Develop Logo Design Standards Handbook • Evaluate the Liability Coverage Program • Finalize the General Plan update • Amend the Zoning Map • Adopt and implement the Citywide Equestrian and Large Animal Overlay Zoning District • Increase marketing efforts for the City News and Recreation Brochure Advertising Program • Open Community Center, offer a variety of programming for all ages and facilitate rentals for the new Community Center • Offer major special events to the Community: 4th of July, concerts, and egg-citement events • Create Facilities Brochure • Develop and adopt ADA Transition Plan • Complete construction of the Chino Hills Community Center • Construction of Peyton Drive and English Channel Improvements • Update of the Pavement Management Program • Complete a Cost Allocation and User Fee Study • Implement Enterprise Resource Management System (ERP); Human Resource, Finance, and Payroll system upgrade • Develop a City-wide Facilities Operations and Maintenance Program • Implement a multi-year Drainage/Flood Control Facilities Maintenance Program POPULATION GROWTH: During calendar year 2012, the City of Chino Hills experienced a percentage growth of 0.71% as the City's population grew from 75,497 as of January 1, 2012, to a January 1, 2013, estimate of 76,033. ECONOMIC UPDATE: In spite of the economic downturn, the overall impacts to the City have not been as severe when compared to other parts of the state and country. Although the City of China Hills has been and continues to be strong financially, the potential fiscal impact of a slow and protracted recovery from the recession could have an adverse impact on its financial bottom line. Development activity in the City continues to show signs of improvement. Staff has carefully evaluated the various projects underway in the City, and staff expects to see a significant increase in development related revenue in FY 2014/15. Staff is recommending that licenses and permits fees be increased to $532,000 for FY 2013114, a $30,000 increase over the prior year budget estimate. It is anticipated that these revenues could more than double in the following fiscal year. Chino Hills continues to weather the economic fallout primarily due to the thoughtful, responsible, and prudent policy direction provided by the City Council. This direction has enabled the City, unlike many other cities throughout the region and state, to minimize staff reductions, maintain essential service levels to residents and businesses after extraordinary efforts in prioritizing the City's needs, and use of reserves in a strategic manner. The FY 2013/14 budget began with the direction to Department Directors to hold the line on budget increases, in addition to managing their spending through the FY 2012/13 budget year for additional savings. Each year significant cuts have been summarized during the budget workshops and include items such as vacant positions not funded, requests for new personnel denied, limited funding on Citywide conferences and training, not funding information technology and vehicle depreciation, major cuts to the use of consultants, deferred maintenance on streets, landscape, and infrastructure, and deferred funding of some capital improvement projects. Under the commitment to provide excellent customer services, staff made cuts and shifted program resources to minimize the impact to service levels. Consequently, the City should find itself in a better position to be able to take advantage of any opportunities that present themselves as the overall economy eventually begins to work itself out. STATUS OF CALIFORNIA STATE BUDGET: In May 2013, both Governor Brown and the California Legislative Analyst Office (LAO) released updated forecasts for the FY 2013/14 State budget. The Governor's revised budget projects a reserve of $1.1 billion. The LAO reports states that the Governor's view of the economy and ii revenues seems too pessimistic. Both reports reflect a significant improvement in the state's finances. The State has now reached a point where its underlying expenditures and revenues are roughly in balance. Currently, many of the debates in the Legislature appear to be affecting schools and universities with little impact at the local government level. Many believe that the State will not look to local governments in FY 2013/14 as most local governments are still recovering from the dissolution of their redevelopment agencies. Staff will continue to monitor the FY 2013114 state budget process and once the impacts to the City are determined, then staff will provide recommended actions, as appropriate, to the City Council. BUDGET OVERVIEW: The adopted FY 2013/14 budget approves using General Fund reserves to maintain public services such as law enforcement, building services, code enforcement, recreation, and general services. For FY 2013/14, $781,400 of General Fund reserves are approved to be used in order to continue to provide these services to the community at their current levels. The City's General Fund unrestricted reserves are estimated to be $14.3 million as we enter the 2013/14 fiscal year. This adopted budget utilizes $781,400 of unrestricted General Fund reserves to continue vital city services and $213,000 for capital projects. Therefore, the FY 2013/14 ending General Fund unrestricted reserve balance is budgeted to be $13.4 million. The City's General Fund restricted reserves are estimated to be $5.2 million at the start of 2013/14 fiscal year. The approved budget provides the use of restricted reserves of $3 million for capital projects, offset by the restricted revenue of $0.4 million, thus decreasing the General Fund restricted reserves by $2.6 million at the end of the fiscal year. The City's adopted expenditures for 2013/14 total $159.7 million, including General Fund expenditures (operating and Capital Improvement Program) of $37.8 million, and restricted fund expenditures of$121.9 million. The General Fund operating revenues total $33.7 million. The General Fund operating expenditures total $34.5 million. REVENUES: The City's estimated revenues for FY 2013/14 are $138.0 million. General Fund revenues, which fund law enforcement, recreation, and general services, amount to $34.1 million. The remaining $103.9 million of the City's revenues come from restricted sources, including special revenue funds, enterprise funds, internal service funds, and agency funds. GENERAL FUND REVENUES: The operating revenues deposited into the General Fund primarily come from taxes (62% of the $33.7 million). The primary sources of General Fund revenues are property taxes and sales taxes. The table below provides the estimated revenues from these taxes: iii General Fund Tax Revenues FY 2013/14 Property Taxes (includes VLF Swap) $ 10,866.200 Sales Tax 5,185,600 Sales Taxes Triple Flip 1,728,500 Other Taxes 2.982.400 Total General Fund Taxes $ 20,762,700 Sales Taxes The sales tax proceeds to the City continue to grow. During the past several years, sales tax proceeds have been relatively stable. The City was fortunate to have two shopping centers open in 2009 just before the recession began. The result to the City was that the new businesses made up for any reduction in sales from the then existing sales tax base. However, due to the economic downturn the sales tax from the new shopping centers have also been negatively impacted, but as the economy improves the City projects increased sales tax revenues as a result. The projected sales tax revenues for FY 2012/13 totaled $6,784,200, an increase of 2.3% compared with $6,633,937 from FY 2011/12. The adopted budget for FY 2013/14 is $6,914,100, an increase of 1.9% compared to the projected FY12/13 sales tax estimate. The chart below shows the sales tax revenues (including the Triple Flip) from FY 2006/07 to the adopted FY 2013/14, an increase of 32.4%. Sales Tax Trend $8,000,000 $7,000,000f $f�,Yf' oO,VYII I ( 0 ---- $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 - $0 A r I: ' 0 0 III ! N MTop 30 merchants ■The Shoppes The Commons KAII Other Inter-fund Transfers In review of fund reserves in the Information Technology (I.T.) Fund, an $80,000 transfer to the General Fund of the excess reserves from the I.T. has been approved. This transfer will deplete the General Fund reserve allocations in this fund. Since FY 2000/01, the General Fund has been used to subsidize some of the underfunded Lighting and Landscape (L&L) Districts Funds whose assessment are inadequate to fund the L&L district's needs. For FY 2013114 the subsidy to the L&L District is $239,000. The deficits in the L&L Funds will continue to put a burden on the General Fund. iv Internal Service Fund Replacement Charges The FY 2013/14 rental charge to the various user departments (except for Water and Sewer operations) does not include annual replacement cost, which resulted in the reduction of the rental charges for the Equipment Maintenance Fund. The FY 2013/14 rental charge to the various user departments does not include annual replacement cost, which resulted in the reduction of the rental charges for the I.T. Fund. The replacement of Internal Service Fund assets of the General Fund for the last four years has been funded on a "pay as you go" basis, since reserves for replacement have been depleted and not replenished on an annual basis. The "pay as you go" has not affected the replacement process as inventory continues to be replenished as needed to meet the needs of the fleet and technology infrastructure, but has assisted in managing the reduction of the General Fund deficit. It is the intent to rebuild these reserves as the economy improves. Inter-fund loans An inter-fund loan is approved in the amount of $1,482,400 from the Sewer Utility Fund to the Gas Tax Fund for the English Channel and Peyton Eucalyptus capital improvement projects as bridge financing. The loan repayments will come from the future Gas Tax funding. This loan will bear interest to be paid by the General Fund, as interest is not an eligible use of Gas Tax monies. The loan will carry an interest rate equal to the City's composite investment earnings rate that it earns on its investments. GENERAL FUND USES OF RESOURCES,: The table below shows the allocation of General Fund monies to specified operating program areas. Approximately 29 to 32 cents of every General Fund operating dollar in Chino Hills is used for the protection of life and property through our law enforcement program. The table below provides an annual comparison of the allocation of our operating resources: Projected Adopted Actual Budget 2012/13 2013/14 Difference Public Safety 32.01% 29.56% -2.45% Community Services 13.13% 12.56% -.57% Finance 12.31% 11.06% -1.25% City Manager 12.31% 11.24% -1,07% Public Works 8.58% 8.73% 0.15% Community Development 8.62% 8.37% -0.25% Engineering 5.23% 4.82% -0.41% Legislative 5.13% 3.95% -1.18% Subsidy to the Lighting and Landscape District 1,35% 0.64% -0.71% Obligation to the Lighting and Landscape District 0.77% 0.61% -0.16% Operating CIP Transfers-out 0.56% 8.46% 7.90% 100.00% 100.00% It is important to note that the Public Works Department operates with substantial revenue sources outside the General Fund (i.e., Water Fund, Sewer Fund, Parks and Landscape Funds) while other departments (e.g. Community Services and Public Safety) are heavily dependent upon the General Fund for operating revenues. v PERSONNEL: The City's Executive Management Team continues to review to determine the adequacy of staffing levels to carry out the City Council's priorities for FY 2013/14 and beyond. This analysis includes a review of primary City services, staffing levels for these services, resulting in a smaller, more efficient City government. This is the fifth consecutive year whereby most vacant positions have continued to be unfunded. The total full-time positions remain at 156, and permanent part-time positions at 7. In addition, the City employs temporary part-time staff to augment our full-time staff. Finance-Administration: It is adopted that the funding for a Payroll Technician position be restored to a full-time position; the position had been under-filled as a permanent part-time position. Public Works-Administration: It is adopted that the full-time Administration Clerk position be under-filled as a permanent part-time position. This position was unfunded in the prior year. Unfunded Vacant Positions The following eleven vacant positions remain as an "authorized position"; however, funding for these positions is not included in the adopted FY 2013/14 budget. Department/Division Position Title City Manager/Administration Assistant to the City Manager City Manager/Administration Administrative Secretary Community Development/Development Services Assistant Community Development Director— Development Services Community Development/Development Services Senior Planner Community Services/Neighborhood Services Senior Administrative Clerk (Permanent Part-Time) Community Services/Recreation Recreation Manager Community Services/Recreation Recreation Coordinator Engineering/Capital Improvement Program Senior Engineer Public Works/Facilities Maintenance Maintenance Worker I/II Public Works/Parks & Landscape Maintenance Worker I/II Public Works/Street Maintenance Senior Maintenance Worker These vacant positions represent approximately $1,243,800 in overall savings, with $1,094,300 of that amount representing savings to the General Fund, Retirement For employees hired before January 1, 2013, the required employer retirement contribution increased from 33.77% in FY 2012/13 to 35.69% in FY 2013/14 of the annual covered payroll, amounting to an increase of$193,500, Due to the recent enacted Pension Reform, in general, for new employees hired after January 1, 2013, that are new to public pension system, will require an employer retirement contribution of 22.62% for FY 2013/14. The fiscal effects of the new pension system cost savings will be minimal for the next few years, but the cost savings will grow over time. vi CAPITAL IMPROVEMENT PROGRAM: This year's budget continues an aggressive Capital Improvement Program effort utilizing staff and consultant resources to implement projects in a timely and cost effective manner. A coordinated approach to the Capital Improvement Program is critical to meet the facility and infrastructure needs of our current residents and businesses as well as the infrastructure needs that the growth in Chino Hills will require. The Capital Improvement Program is not only a critical program element of the Engineering Department's objectives, but the entire organization's. Over the past four years, the annual street improvement program funding budget has been stagnant. The FY 2013/14 budget places an emphasis on street improvement program and has been enhanced through various funding mechanisms. The enhanced program in part consists of increasing the funding for the annual FY 2013/14 Street improvement project to $1,000,000, an additional funding of $335,300 to the FY 2012/13 Street improvement project with Measure I Funds, and funding for the Butterfield Ranch Road Rehabilitation project for $1,850,000. In the General Fund, there are three capital projects totaling $3,113,900 in FY 2012/13 being carried over into FY 2013/14 wherein funding is provided by developer's in-lieu funds, 2007 Certificates of Participation debt proceeds and General Fund reserves. There are three new capital projects in the General Fund totaling $79,200 being adopted to be funded by reserves in the General Fund. The total amount of General Fund Capital Projects adopted for FY 2013/14 is $3,193,100. The Capital Improvement Program for FY 2013/14 includes expenditures for the following categories and amounts: Streets $ 11,100,400 Public Facilities 4,001,900 Parks/Open Space 1,332,600 Water 8,697,700 Recycled Water 2,494,000 Sewer/Strom Drain 6,001,900 Total $ 33.628.500 The current year Capital Improvement Program is comprised of $23,454,400 in carry-over projects and $10,174,100 in new projects to a total of$33,628,500. Subsequent years of the Five Year Capital Improvement Proaram The total Five-Year Capital Improvement Program budget is $60,394,900, which is comprised of expenditures in FY 2013/14 of$33,628,500 and subsequent FY 2014/15 through 2017/18 years of$26,766,400. The project categories and amounts are as follows: FY 2014/15 through FY 2017/18 Streets $ 19,956,900 Public Facilities 0 Parks/Open Space 0 Water 5,475,000 Recycled Water 1,334,500 Sewer/Strom Drain 0 Total $ 26.766.400 vii FIVE YEAR OUTLOOK: The first year of the Five-Year Outlook is comprised of the FY 2013114 adopted revenues and appropriations budget plan. The remaining four years of the Five-Year Outlook are based upon anticipated program service level needs in light of the growth that is projected to occur over that period. The Five-Year Outlook reflects assumptions as contained within the Five-Year Outlook section of the budget document. These anticipated program adjustments are intended to provide the City Council with an indicator of service level needs projected over the near term to meet the increasing service demands generated by residential and commercial growth projected to occur within the City. CONCLUSION: The City of Chino Hills has maintained its strong financial position through prudent, long-range policy decisions and sound fiscal management. So far, Chino Hills' economic base has allowed the City to ride out the economic impact of the housing downturn with minimal impacts to service levels to date. The City will continue to monitor key economic indicators, sources of revenues, and spending levels as part of its sound conservative fiscal approach. With the adoption by the City Council, this document will be the focus of our organizational efforts for FY 2013/14. The success of our program and project efforts during the next five years will shape the five-year viability and future of our community. As always, the cooperation and support of the Department Heads and their staff have been critical to the completion of this document. I would like to thank our Finance Department for their support needed to complete the numerous tasks necessary to create the document that is before you. Michael S. Fleager, City Manager viii ovERv -,_ • • .-j � t, tui'1( h R't f++f s `� .� r. r ►` • h yq +al lkc wV l(?�hr!"p�µ}yt C k at t l;t .. 1.�'h' :1.• _ � Flying High on Community Pride City of Chino Mfrs 9/fission It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service,effectively managing growth,and creating a viable financial plan to ensure the continued success of the City. Vatues Commitment-We are guided by the belief that the City of Chino Hills is a prominent,beautiful,and well-maintained City. We value our commitment to the citizens of Chino Hills and strive to provide them with the highest quality municipal services, 4., Community Partnership We work as partners with our residents to enhance the quality of life in Chino Hills. We respond to the needs of our community,and together,promote Chino Hills as a safe and healthy City. Po Honesty,integrity,and Truthfulness-We value honesty, integrity,and truthfulness as the foundation of our organization. We recognize their importance in upholding our credibility with the community we serve. Po People/Employees-Employees are the organization's most important resource. We work together as a team and each employee's contribution is key to our success. Pride-As employees,we take pride in ourselves,our organization,and our community,as we work together to provide professional services to the citizens of Chino Hills. a. Professionalism-We value our employees as professionals who provide an outstanding level of service to the citizens of China Hills, Poo Responsiveness to the Community-We are dedicated to service,to identifying and addressing individual and community needs,to being responsive to change within the community,and to enhancing the quality of life in Chino Hills, We are hereto serve our community. A l RESOLUTION NO. 13R- 23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, ADOPTING A BUDGET FOR FISCAL YEAR 2013/14. THE CITY COUNCIL OF THE CITY OF CHINO HILLS DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. For the fiscal year period from July 1, 2013, through June 30, 2014, the City Council hereby adopts a budget for the City of Chino Hills and that budget is specified in Exhibit A of the staff report presented with this resolution as "Total Budget Appropriations" in the "City Council Approved" column and totals $159,697,600. SECTION 2. The budget reported in the fiscal year 2013/14 Capital Improvement Program portion of the fiscal year 2013/14 Annual Budget document is the budget being approved by the City Council for the individual capital projects. The approved budgets for the individual capital projects remain as authorized appropriations for the individual capital projects until these capital projects are completed. Any unexpended authorized appropriation for each capital project is automatically carried over from fiscal year to fiscal year until the funds of the individual capital project are expended or the capital project is canceled. Following the completion of the individual capital projects, the unexpended appropriation of each completed capital project shall be canceled and the capital projects' funding sources shall be released from their unexpended funding commitment. SECTION 3. The City Manager shall execute on behalf of the City Council administrative supervision and control over this budget as authorized in accordance with Chino Hills Municipal Code Section 2.08. The City Manager is authorized to appropriate from reserves for each expenditure line item or capital improvement project, not exceeding $10,000 per transaction. The total of appropriations by the City Manager from General Fund reserves may not exceed $100,000 in a fiscal year. Any appropriations from reserves for each expenditure line item or capital improvement project exceeding $10,000 per transaction must be approved by the City Council. The City Manager is authorized to transfer appropriations within a department within a fund or between departments within a fund without limitation. All appropriations from reserves and all appropriation transfers are subject to funding eligibility requirements. The fund and department budget amounts are listed in the column entitled "City Council Approved" appropriations reported in Exhibit A of the staff report presented with this Resolution. A 2 The total budgeted permanent full-time regular staff is 156 positions and permanent part-time positions is 7. No increase shall be made in this number of positions without City Council approval. However, the City Manager is authorized to transfer such positions within existing position classification and reorganize departments under his authority if in his judgement such actions will result in a higher degree of efficiency of overall operations of the City. SECTION 4. The General Fund Cash Operating Reserves is increased by $1,710,000,from$3,990,000 to$5,700,000. The General Fund Cash Operating Reserves are to be reviewed annually and adjusted accordingly. SECTION 5. That the City Clerk is instructed to forward a copy of the Resolution and the Fiscal Year 2013/14 Budget to the Auditor/Controller of the County of San Bernardino, in accordance with Section 53901 of the Government Code. SECTION 6. The City Clerk shall certify as to the adoption of this Resolution- PASSED, APPROVED, and ADOPTED this 11th day of June 2013. _ .,PA T3ra--C: v-;:'i—eA.d.t2.., PETER ROGERS, M3R ATTEST: /? wil27 /2 (Z { MARY M cDUFFEE, CITY CL7, APPRO E AS TO FORM: c---------7' 1.,"-•4 IP , r MARK-D. HENSLEY, CITY ATTORNEY A 3 STATE OF uAriFORNIA ) COUNTY OF SAN BERNARDINO § CITY OF CHINO RIrrS ) 1 I, Mary M. McDunec, City Clerk of the City of CFiino Mills, DO HEREBY CER i IFY that the foregoing Resolution No. 138.23 vvas duly adopt at a regular meeting of the uky Cunncil of the City of Chiiio Hills held on m e 11th day of June. 2013, by the fallowing rail call vote, to vv it: AYES: COUNCIL MEMBERS: ROGERS, GRAHAM, BENNETT, MARQUEZ, MORAN NOES: COUNCir MEMBERS: NONE ABSENT: i�MUNCIL MEMBERS: NONE M - -per MARY M. DDUFFEE, CITY CL ry (SEAL-.) : The foreguirrg is the original of Resolution No. 13R-23 duly passed and aaopted by the Chit iu pills City Council at their eguiai meeting held June 11, 2013. (SEAL) /21,8A,L(/27 1 <.. MARY 101. c UFFEE, CITY-1r I_ t r A 4 EXHIBIT A 2013/14 BUDGET APPROPRIATIONS City Manager City Council Fund/Department Recommended Approved Chanae General Fund: Legislative $ 1,493,100 $ 1,493,100 $ 0 City Manager 4,243,500 4,243,500 0 Public Safety 11,162,700 11,162,700 0 Community Development 3,160,700 3,160,700 0 Community Services 4,743,500 4,743,500 0 Engineering 1,818,400 1,818,400 0 Finance 4,177,300 4,177,300 0 Public Works 3,295,800 3,295,800 0 Interfund Transfers 3,662,000 3,662,000 0 Total General Fund 37,757,000 37,757,000 0 Solid Waste Fund 4,711,300 4,711,300 0 Landscape and Lighting District Funds 9,664,200 9,664,200 0 Gas Tax Fund 4,576,600 4,576,600 0 Measure I Fund 2,456,100 2,456,100 0 Air Quality Improvement Fund 68,900 68,900 0 Development Fee Funds 5,744,100 5,744,100 0 Community Development Block Grant Fund 497,800 497,800 0 Miscellaneous Special Revenue Funds 6,615,000 6,615,000 0 Water Fund 30,158,700 30,158,700 0 Sewer Fund 8,217,600 8,217,600 0 Equipment Maintenance Fund 920,500 920,500 0 Information Technology Fund 1,182,900 1,182,900 0 Capital Projects Funds 33,291,200 33,291,200 0 Agency Funds 13,835,700 13,835,700 0 Total Budget Appropriations $ 159,697,600 $ 159,697,600 $ - A 5 City of Chino Hills This page intentionally left blank. A 6 City of Chino Hills L Fliscal YEla%2013-14 I' City Ors. anizE tion Citizens al China F ills i . \ , Legit lath t Cit} Cot\nail Legit lathe Cit} Attorn emr C ily C lerk CityNanaglen , pldminist lalo� s ___---- Community ----------- Con tract Services y Human Resources Public Salle ni -- Risk Mari a g ` Put Iia Woaks I Finance Bnginee�in 91 Fidministra6on Senile es pkfiin iristration E41tiipm lie Maintenance CbrnmunitYpevelagrnen•I Pre iv rn Facilities Nainienanae E evelopme in{ Administration g�ellnola g}I Goma unityCapital In provemen t I evela g c n artmeiv Pa rl s and Main levan(Iscape pklrninistr tion Program Nc n-C]ep . ceMaintenan pldmin is Ir Se C ode Erb men t echo n Services Services Sanitatic n N aintenan(le Building Services Communitr Program inspect(' Storm Mlinte N eienance (CDrnentServices Utilit} GustornerSarvice9 menl Service a Block Grant Land []eveic q Street N aintenanae Cleve top veto p rne ni program Vater Eco n omit Ern e rge I eat Preparednesseics NegeCbeatioort �Servicesd Service • ----------- 4 Wt. City of Chino Hills This page intentionally left blank. A 8 Program Summary Fiscal Year 2013-14 Department/Activity LEGISLATIVE ENGINEERING • City Council • Administration • City Attorney • Capital Improvement Program • City Clerk • Inspection Services • Land Development Services CITY MANAGER FINANCE • Administration • Administration • Community Relations • Development Program • Contract Services • Information Technology • Human Resources • Non-Departmental Services • Public Safety • Utility Customer Services • Risk Management COMMUNITY DEVELOPMENT PUBLIC WORKS • Administration • Administration • Building Services • Equipment Maintenance • Development Services • Facilities Maintenance • Economic Development o Parks and Landscape Maintenance O Sanitation Maintenance o Storm System Maintenance COMMUNITY SERVICES Street Maintenance • Administration • Water • Code Enforcement • Community Development Block Grant Program • Emergency Preparedness • Neighborhood Services • Recreation Services A 9 4 City of Chino Hills This page intentionally left blank. A 10 CITY OF CHINO HILLS OPERATING PROGRAM PERSONNEL SUMMARY BY ACTIVITY ADJUSTED ADOPTED AUTHORIZED AUTHORIZED POSITIONS POSITIONS FY 2012-13 FY 2013-14 FULL-TIME POSITIONS LEGISLATIVE 6 6 CITY MANAGER 11 11 COMMUNITY DEVELOPMENT 17 17 COMMUNITY SERVICES 21 21 ENGINEERING 14 14 FINANCE 23 23 PUBLIC WORKS 64 64 TOTAL FULL-TIME POSITIONS 156 156 PERMANENT PART-TIME POSITIONS LEGISLATIVE 1 1 CITY MANAGER 1 1 COMMUNITY DEVELOPMENT 1 1 COMMUNITY SERVICES 1 1 FINANCE 1 1 PUBLIC WORKS 2 2 TOTAL PERMANENT PART-TIME POSITIONS 7 7 A 11 Iffillsi City of Chino Hills This page intentionally left blank. A 12 CITY OF CHINO HILLS FISCAL YEAR 2013-14 AUTHORIZED POSITIONS FULL-TIME POSITIONS Account Clerk 1111 5 Accountant I/II 2 Accounting Supervisor 1 Administrative Analyst 1111 11 Administrative Clerk 2 Administrative Secretary 5 Administrative Secretary- Confidential 2 Administrative Technician 3 Assistant Building Official 1 Assistant City Clerk 1 Assistant City Engineer 1 Assistant City Manager 1 Assistant/Associate Engineer 2 Assistant/Associate Planner 2 Assistant Community Development Director- Building Services 1 Assistant Community Development Director- Development Services 1 Assistant Finance Director 1 Assistant to the City Manager 1 Building Inspector 1111 4 City Clerk 1 City Engineer 1 City Manager 1 Code Enforcement Officer 1111 3 Community Development Director 1 Community Relations Manager 1 Community Services Director 1 Customer Service Representative 1 A 13 FULL-TIME POSITIONS iCoTainuetfr Customer Service Supervisor Engineer'.rg Support Services Manager 1 Engineering Te.,hrr ian 1/If 1 Environmental onmental PI ug,aur cvurdinatur 1 Executive Seuretanj 1 Facilities Maintenance Soper visor 1 Finance uireciar 1 lnfurmation Tecllnorogy Manager r Landscape Inspector I/Il 2 Maintenan..e and Operations Manager 1 MaintenanL,e Worker I/II 27 Meter Reader 2 IQeigRoorhood Services Coordinator 1 Neighborhood Services Manager Pal ka and Open Space 5upervisur 1 Payroll Te.,hni.,ian 2 Per r,lit Technician 1/11 2 Personnel Assists„t 1 Principal Planner 1 Public WorRs Direuter 1 Pabl.,Works Inspection Supervisor 1 Pabli�Mika Inspector I/II 2 Recur ds Cuvr dinatur 1 Recreation Coordinator 6 Recreation Manager 1 Recreation Supervisor 2 - Sanitation Supervisor 1 SGC'etary 5 Senior A��oo„t Cler k 3 A 14 11 ; s IONS (continued) POLL.-I ire POSITIONS (Continued) Su.dor A%cvu..fa.it 1 Sul dm Administrative Analyst 2 Sur dor Er rgii leer 1 ! Senior Humdn Rescurues Analyst 1 Ser dor if!fp'r r ratio r Teuhrlulcgy Teuhnidan 2 Senior Maintenance Worker 11 denier Planner 4 Street Maintenance oupervisor 1 Utility Conservation Specialist 1 Water anti newer Manager I i Water Distribution Supervisor 1 Wate. Production Supervisor 1 Water Quality Technician IIII 2 TOTAL FULL-1 iiyiE POSITIONS 156 PERMANENT PART-TIME POSITIONS AcCOClr rtar rt MI 1 Adrninistretilve Clerk 1 i arRing Enforcement Officer z Permit Technician i, I 1 Su..io Ad...i..istrative ClerR 1 Video Production. Tech..ician 1 TOTAL PErcm,IQENT PART-TIME POSITIONS 7 H 17 4'1111, { City o Chiiiu Hills This page intentionally lett DIanR. A 15 BUDGET GRAPHS Ti.-0,..71,rA'-'1,1:it--,e.- -4: c' • .'wi 4,i vA,t ilki.1-P;1 .1. • 4;, . ,1...,,,, 1,, A ? . ii.,•_-,, r /•-.-- IMIK.11. • r r f Tr- ,......1 e , -...... ..., it 11‘. ... - -. - L , - : .. . 1 7. "7 -1-A , N ;•—_,.,=t , sla"t- — 0 I ..---- ... • - • ,.".. I', op .t. p.- _.:, MCI, '71i li' _ . .,-, - i*. ' - 4 4446 ; ,,„, • it - ==--_ -'••Or/'_,-L ' 1 CITY OF CHINO HILLS FISCAL YEAR 2013-14 TOTAL FUNDING SOURCES - $138.0 MILLION Transfers-In 26% Taxes and - - Assessments _--�� 27% Other Revenues 19% Licenses and Permits Fines and Penalties Recreation Fees 1% 1% Development Fees Charges for Services 1% and Costs Use of Money and Property Reimbursements 1% 24% FY 2011-12 FY 2012-13 FY 2013-14 Projected Adopted Actual Actual Budget Taxes and Assessments 37,136,099 36,963,900 36,599,700 Licenses and Permits 589,179 518,500 532,900 _Fines and Penalties 545,940 545,200 552,100 Use of Money and Property 1,170,382 1,829,100 1,579,800 Charges for Services and Costs Reimbursements 27,474,200 30,503,600 33,464,000 Development Fees 602,129 564,500 1,612,700 Recreation Fees 1,111,628 1,127,700 1,284,500 Other Revenues 23,922,796 23,651,500 26,058,800 Transfers-In 17,057,891 10,475,900 36,323,400 Total $109,610,244 $106,179,900 $138,007,900 B1 CITY OF CHINO HILLS FISCAL YEAR 2013-14 TOTAL BUDGET BY FUNCTION - $159.7 MILLION Legislative City Manager Community Development 1% 13% 2% Transfers-Out 22% Community Services't+I 3% Apr Engineering 1% Finance 11% Capital Improvement Program* 21% Public Works 26% FY 2011-12 FY 2012-13 FY 2013-14 Projected Adopted Actual Actual Budget Legislative 1,467,650 1,736,000 1,493,100 City Manager 18,410,901 19,680,500 20,232,600 Community Development 2,746,213 3,025,100 3,180,900 Community Services*(1) 4,748,780 5,166,100 5,376,300 Engineering 2,114,200 2,152,200 2,200,100 Finance 23,852,145 15,356,300 15,522,800 Public Works 37,866,079 39,679,400 42,087,200 Capital Improvement Program* 5,018,903 9,373,900 33,281,200 Transfers-Out 17,034,896 10,475,900 36,323,400 Total $113,259,767 $106,645,400 $159,697,600 *Note «s A Capital Improvement Project funded by Community Development Block Grant funds is reflected in the Community Services Department in the amount of$347,300. B2 CITY OF CHINO HILLS FISCAL YEAR 2013-14 GENERAL FUND REVENUES - $34.1 MILLION Other Revenues 19% Transfers-In 5% Sales Tax 15% Recreation Fees 4% Charges for Services and �— Costs Reimbursements 5% c tj Property Tax 37% Motor Vehicle In-Lieu Use of Money&Property Fees 2% 0% Other Taxes 3% Fines and Penalties..) Licenses and Permits 2% 2% FY 2011-12 FY 2012-13 FY 2013-14 Projected Adopted Actual Actual Budget Sales Tax 5,064,776 5,013,500 5,185,600 Property Tax 12,039,132 12,371,300 12,594,700 Motor Vehicle In-Lieu Fees 39,069 40,500 40,000 Other Taxes 2,860,106 2,945,200 2,982,400 Licenses and Permits 589,179 518,500 532,900 Fines and Penalties 545,940 545,200 552,100 Use of Money & Property 552,851 751,300 704,900 Charges for Services and Costs Reimbursements 969,777 1,669,000 1,920,500 Recreation Fees 1,111,626 1,127,700 1,284,500 Other Revenues 5,673,580 7,034,700 6,575,900 Transfers-In 4,517,523 1,800,400 1,766,400 Total $33,963,559 $33,817,300 $34,139,900 B3 CITY OF CHINO HILLS FISCAL YEAR 2013-14 GENERAL FUND EXPENDITURES BY FUNCTION - $37.8 MILLION Obligation to Landscape and Lighting District 1% Subsidy to the Landscape and Lighting District Operating _1% Transfers-Out Capital Projects 0% Transfers-Out 8% Legislative 4% Public Works 9% — City Manager 4 41% Finance 11% f 4• I Engineering 5% Community Development Community Services 8% 12% FY 2011-12 FY 2012-13 FY 2013-14 Projected Adopted Actual Actual Budget Legislative 1,467,650 1,736,000 1,493,100- City Manager 13,898,549 14,995,800 15,406,200 Community Development 2,328,937 2,916,200 3,160,700 Community Services 4,423,091 4,442,800 4,743,500 Engineering 1,705,852 1,770,500 1,818,400 Finance 4,086,184 4,165,100 4,177,300 Public Works 2,875,430: 2,901,800 3,295,800 Capital Projects Transfers-Out 52,960 190,100 3,193,100 Obligation to Landscape and Lighting District 287,500 260,900 229,900 Subsidy to the Landscape and Lighting District 27,401 454,900 239,000 Operating Transfers-Out 1,996,644 - - Total $33,150,198 $33,834,100 $37,757,000 B4 FISCAL YEAR 2013-14 Estimated General Fund Reserves $17,458,822 Note 1 Operating Fund $(781,400) 2007 COP (5)% Proceeds $1,494,341 9% Special Projects Reserves $2,610,175 15% Note 1 Cash Flow Reserves $6,700,000 33% Note 1 Capital Projects, Contingency, and Emergency Reserves Note 1 $8,435,706 Unreserved General Fund Reserves 48% $5,700,000 + $8,435,706 - $781,400 = $13,354,306 B5 CITY OF CHINO HILLS FISCAL YEAR 2013-14 POPULATION _ 80,000 -- 78,000 ,,J o_ o 76,000 -- 0 0.a °Q. 74,000 72,000 70,000 - 1 2 3 4 5 l 8 8 910 Year 2004 2005 2006 2007 2008 2009 1 2010 2011 2012 1- 2013 Pepulatian 76875 78011 77,920 78,512 1 78.465 f 78,725 74,6663 I 75,689 I 75,497 ' 76,033 Calendar Year Population Growth Growth Cumulative Year Population Per Year Growth 2004 76,875 3,509 34,184 2005 78,011 1,136 35,320 2006 77,920 -91 35,229 2007 78,512 592 35,821 2008 78,465 -47 35,774 2009 78,725 260 36,034 2010 74,663 -4,062 31,972 2011 75,089 426 32,398 2012 75,497 408 32,806 2013 76,033 536 33,342 Cumulative Growth rate is compared to the first full calendar year of 1992 (42,691). Prior years' population has been revised in accordance with the Department of Finance population certification, B6 CITY OF CHINO HILLS FISCAL YEAR 2013-14 SALES TAX 5,500,000 0 ��}} _ _ _ t? S,OIlOy0/�00 01 x 4,500,000 — 0 0 va u) 4,000,000 -- 0 0 Tti •0 w 3,500,000 p 3,000,000 i 2,500,000 , `�OQ�+ Cl,©0 rl�Q�' i, (1,r�Q�'�/ rld��' Cl'��©' `lo��� Cl'qt�/ Cl'���, Fiscal Year Sales Tax Growth Growth Cumulative Year Per Year Growth 2004-05 3,454,021 * (11.21%) 233.95% 2005-06 3,621,614 4.85% 250.15% 2006-07 4,023,467 11,10% 289.00% 2007-08 4,065,937 1.06% 293.11% 2008-09 4,412,698 8,53% 326.64% 2009-10 4,510,911 2.23% 336.13% 2010-11 4,655,309 3.20% 350.09% 2011-12 5,064,776 8.80% 389.68% 2012-13 5,013,500 (1.01%) 384.73% 2013-14 5,185,600 3.43% 401.36% Growth rate is compared to the first full fiscal year of 1992-93 ($1,034,297). *Starting in FY 2004-05, excludes triple flip. B 7 CITY OF CHINO HILLS FISCAL YEAR 2013-14 PROPERTY TAX 15,000,000 - 13,000,000 - - 0 0 0 0 11,000,000 x O 0,000,000 0 - a 7,000,000 1 a - 0 °- 5,000,000 - - 3,000,000 -- - 1,000,000 o<' o0 A o�' o ,�o N N)/ N `ll0 rl©d�, �0 �L0 `L0��/ `L0 `L©0�F `1C'0N' d�d `�© ' Fiscal Year Property Tax Growth `roperty Growth Cumulative Year Tax Per Year Growth 2004-05 7,394,693 (1) 209.23% 510.30% 2005-06 9,094,279 (2) 22.98% 650.57% 2006-07 10,260,100 (3) 12.82% 746.79% I 2007-08 11,270,756 (4) 9.85% 830.20% 2008-09 11,868,363 (5) 5.30% 879.52% 2009-10 11,864,688 (6) (0.03%) 879.22% 2010-11 12,146,866 (7) 2.38% 902.51% 2011-12 12,039,132 (8) (0.89%) 893.62% 2012-13 12,371,300 (9) 2.76% 921.03% 2013-14 12,594,700 (10)1 1.81% 939.47% Growth rate is compared to the first full fiscal year of 1992-1993 ($1,211,649). (1) Includes Triple Flip in the amount of$ 949,720, and VLF Swap in the amount of$4,061,603. (2) Includes Triple Flip in the amount of$1,137,927, and VLF Swap in the amount of$5,021,797. (3) Includes Triple Flip in the amount of$1,200,548, and VLF Swap in the amount of$5,314,585. (4) Includes Triple Flip in the amount of$1,416,334, and VLF Swap in the amount of$5,941,937. (5) Includes Triple Flip in the amount of$1,323,115, and VLF Swap in the amount of$6,269,435. (6) Includes Triple Flip in the amount of$1,491,754, and VLF Swap in the amount of$6,152,437. (7) Includes Triple Flip in the amount of$1,674,246, and VLF Swap in the amount of$6,152,220. (8) Includes Triple Flip in the amount of$1,569,161, and VLF Swap in the amount of$6,195,368. (9) Includes Triple Flip in the amount of$1,770,700, and VLF Swap in the amount of$6,277,500. (10) Includes Triple Flip in the amount of$1,728,500, and VLF Swap in the amount of$6,422,600. B 8 CITY OF CHINO HILLS FISCAL YEAR 2013-14 MOTOR VEHICLE IN-LIEU FEES 4,500,00(} �— e -- 4,000,000 - L 3,500,000 3,000,000 -• 2,500,000 2,000,000 1,500,000 Vis. 1,000,000 - � - - - 0 500,000 -- - Fiscal Year Motor Vehicle In-Lieu Fees T o or re is e Growth Cumulative Year In-Lieu Fees Per Year Growth 2004-05 1,694,914 * (49.23%) (6.14%) 2005-06 537,693 (68.28%) (70.22%) 2006-07 421,191 (21.67%) (76.68%) 2007-08 348,740 (17.20%) (80.69%)- 2008-09 268,308 (23.06%) (85.14%) 2009-10 231,590 (13.69%) (87.18%) 2010-11 361,339 66.03% (79.99%) 2011-12 39,069 (89.19%) (97.84%) 2012-13 40,500 3.66% (97,76%) 2013-14 40,000 (1.23%) (97.78%), Growth rate is compared to the first full fiscal year of 1992-93 ($1,805,841). *Includes VLF Gap Receivable of$1,197,376; starting FY 2004-05, excludes VLF swap. B 9 CITY OF CHINO HILLS FISCAL YEAR 2013-14 INTEREST INCOME 3,000,000 2,500,000 0.3 2,000,000 - � I 1,500,000 tri 1,000,000 - - - c 500,000 p.. O O <i 0 Fiscal Year Interest Income n eres' Composite Rate Year Income for the Year 2004-05 626,4486 2.30% 2005-06 1,096,608 3.89%' 2006-07 2,001,249 5.08%i 2007-08 2,576,709 4.48%1 2008-09 1,016,752 2.43% 2009-10 465,040 1.16% 2010-11 191,252 0.96% 2011-12 143,988 0.69% 2012-13 324,200 * 0.75% 2013-14 262,100 * 0.70% *Note: The Composite Investment Earnings Rate is based on the Actual Investment Earnings Rate for the State of California Local Agency Investment Fund (LAIF), the Actual Investment Earnings Rate for the Los Angeles County Pooled Funds of Investment(LACPFI), and Average Purchase Yield-to-Maturity for Chandler Asset Management. B 10 CITY OF CHINO HILLS FISCAL YEAR 2013-14 COMMUNITY DEVELOPMENT AND ENGINEERING REVENUES 4,500,000 a 4,000,000 - 0 G N g 3,500,000 0 — E ce 3,000,000 -- -- - - ci)▪ en 2,500,000 - v 0• a' a E .1=1 2,000,000 o W 0............47 o 1,500,000 -- 1,000,000 — — `l0© L0��` �0 `L0o�' 09:( �l0 `1�h0, �0Nh' r�0,,\*l Nr5 �0 Fiscal Year Community Development and Engineering Revenues omm. Iev. Growth Cumulative Year & Eng. Rev. Per Year Growth 2004-05 2,382,672 1.07% 69.01% 2005-06 4,068,168 70.74% 188.57% 2006-07 3,563,809 (12.40%) 152.80% 2007-08 3,541,384 (0.63%) 151.20% 2008-09 2,316,408 (34.59%) 64.31% 2009-10 1,927,868 (16.77%) 36.75% 2010-11 1,865,141 (3.25%) 32.30% 2011-12 1,547,547 (17.03%) 9.77% 2012-13 2,155,400 39.28% 52.89% 2013-14 2,441,900 13.29% 73.21% Growth rate is compared to the first full fiscal year of 1992-93 ($1,409,761). B 11 City of Chino Hills This page intentionally left blank. B 12 i COMBINED STATEMENTS zk r- t r .�. �,... i t! .. ; ,, , _ r[iC4 10„.--%/„.57.-;:til:, Ay4 _ . "i•-....•\•.7,..:(': •. �. til'' �- i'-.--,,,V r;sa 40 C _ •'-.4 -i.i - , i sil 4 y, NI • 4 / . /. I'll, 4CH1Ii ! q•:• ! ' U '{ 4 .-.•• ,i 9 �. \ It • 1 f ' _- � f - * ',fir �� � % ' +� • old-fashioned 4th of July CITY OF CHINO HILLS FISCAL YEAR 2012-2013 SUMMARY OF CHANGES TO FUND BALANCES , Projected Audited Ending Fund Balance Projected Projected Projected Projected Projected Fund Balance Fund Title 07-01-12 Revenues Expenditures Capital Projects Transfer In Transfer Out 06-30-13 GENERAL FUND Operating Fund 0 31,633,600 (32,066,900) 1,534,904 (715,800) 385,800 Special Projects Reserve 2,964,975 383,300 (89,000) 265,500 (176,900) 3,347,875 Capital Projects, Contingency, &Emergency Reserves 10,460,121 0 (474,015) (13,200) 9,972,906 Cash Flow Reserves 3,990,000 3,990,000 Other Reserves 298,285 (298,285) 0 2007 Certificates of Participation(COP) Proceeds 3,379,341 0 0 3,379,341 GENERAL FUND SUBTOTAL 21,092,722 32,016,900 (32,928,200) 0 1,800,400 (905,900) 21,075,922 SPECIAL REVENUE FUNDS Gas Tax Fund 1,867,643 1,921,700 (1,406,900) (446,900) 1,935,543 Measure I Fund 2,549,292 1,086,400 (5,000) (1,447,500) 2,183,192 C) Air Quality Improvement Fund 572,140 95,600 (248,500) 87,500 (349,700) 157,040 Community Development Block Grant 0 785,600 (608,200) 177,400 Solid Waste Fund 0 4,571,600 (4,571,600) 0 Landscaping and Lighting District Funds 6,920,202 7,224,100 (8,964,100) 2,140,100 (1,453,600) 5,866,702 Development Fee Funds 5,583,820 1,913,500 (901,640) 0 (833,700) 5,762,020 Miscellaneous Special Revenue Funds 72,193 2,364,100 (490,900) (1,646,900) 298,493 CAPITAL PROJECTS FUNDS 7,434,431 70,300 0 (9,373,900) 6,347,900 4,478,731 ENTERPRISE FUNDS Water Fund 15,407,353 23,749,200 (20,213,100) 100,000 (889,400) 18,154,053 Sewer Fund 5,567,348 6,141,100 (5,750,500) (46,500) 5,911,448 INTERNAL SERVICE FUNDS Equipment Maintenance Fund 3,003,740 1,310,900 (1,125,800) (118,700) 3,070,140 Information Technology Fund 191,339 1,132,900 (1,146,500) 0 177,739 AGENCY FUNDS 35,727,488 11,320,100 (8,434,700) 0 (2,337,100) 36,275,788 TOTAL ALL FUNDS 105.989,711 95.704.000 (86,795,600) (9,373,900) 10.475.900 (10.475,900) 105.524,211 4114r 4kItak City of Chino Hills i 116 page intentionally left blank. C z CITY OF CHINO HILLS FISCAL YEAR 2013-2014 SUMMARY OF CHANGES TO FUND BALANCES Projected Adopted Beginning Adjustments Ending Fund Balance to Fund Adopted Adopted Adopted Adopted Adopted Fund Balance Fund Title 07-01-13 Balance Revenues Expenditures Capital Projects Transfer In Transfer Out 06-30-14 GENERAL FUND Operating Fund 0 32,225,700 (34,033,900) 1,495,700 (468,900) (781,400) Special Projects Reserve 3,347,875 147,800 (61,100) 270,700 (1,095,100) 2,610,175 Capital Projects,Contingency,&Emergency Reserves 10,358,706 (1,710.000) (213,000) 8,435,706 Cash Flow Reserves 3,990,000 1,710,000 5,700,000 Other Reserves 0 0 2007 Certificates of Participation(COP)Proceeds 3,379,341 (1,885,000) 1,494,341 GENERAL FUND SUBTOTAL 21,075,922 0 32,373,500 (34,095,000) 0 1,766,400 (3,662,000) 17,458,822 SPECIAL REVENUE FUNDS Gas Tax Fund 1,935,543 1,482,400 2,300,400 (1,438,600) (3,138,000) 1,141,743 Measure I Fund 2,183,192 1,108,700 (5,100) (2,451,000) 835,792 Air Quality Improvement Fund 157,040 96,400 (5,500) (63,400) 184,540 Community Development Block Grant 177,400 336,100 (497,800) 15,700 n Solid Waste Fund 0 4,711,300 (4,711,300) 0 Landscaping and Lighting District Funds 5,866,702 7,248,800 (8,592,600) 1,459,500 (1,071,600) 4,910,802 03 Development Fee Funds 5,762,020 1,743,800 (1,468,400) (4,275,700) 1,761,720 Miscellaneous Special Revenue Funds 298,493 6,660,400 (403,200) (6,211,800) 343,893 CAPITAL PROJECTS FUNDS 4,478,731 31,000 (10,000) (33,281,200) 33,097,500 4,316,031 ENTERPRISE FUNDS Water Fund 18,154,053 25,657,700 (22,168,000) (7,990,700) 13,653,053 Sewer Fund 5,911,448 (1482,400) 6,498,300 (6,550,100) (1,667,500) 2,709,748 INTERNAL SERVICE FUNDS Equipment Maintenance Fund 3,070,140 1,358,700 (920,500) (80,000) 3,428,340 Information Technology Fund 177,739 1,104,900 (1,102,900) 179,739 AGENCY FUNDS 36,275,788 10,454,500 (8,124,000) (5,711,700) 32,894,588 TOTAL ALL FUNDS 105,524,211 0 101.684.500 (90,093,0001 (33.281,200) 36.323.400 (36.323,400) 83.834.511 City of Chino Hills This page intentionally left blank. C 4 CITY OF CHINO HILLS FISCAL YEAR 2013-14 BUDGET SUMMARY RESOURCES Amount Beginning Fund Balances 105,524,211 Revenues : Taxes and Assessments 36,599,700 Licenses and Permits 532,900 Fines and Penalties 552,100 Use of Money and Property 1,579,800 Charges for Services and Costs Reimbursements 33,464,000 Development Fees 1,612,700 Recreation Fees 1,284,500 Other Revenues 26,058,800 Transfer In 36,323,400 Sub-Total All Funds 138,007,900 TOTAL RESOURCES 243,532,111 USE OF RESOURCES Operating Program : Legislative 1,493,100 City Manager 20,232,600 Community Development 3,180,900 Community Services (Note 1) 5,376,300 Engineering 2,200,100 Finance 15,522,800 Public Works 42,087,200 Capital Improvement Program (Note 1) 33,281,200 Transfers Out 36,323,400 Sub-Total All Funds 159,697,600 Ending Fund Balances 83,834,511 TOTAL USE OF RESOURCES 243,532,111 APPROPRIATION LIMITATION ACCORDING TO ARTICLE XIII B OF THE STATE OF CALIFORNIA CONSTITUTION (rounded to the nearest dollar) 219,408,329 Note 1: A Capital Improvement Project funded by the Community Development Block Grant fund is reflected in the Community Services Department in the amount of$347,300. C 5 City of Chino Hills This page intentionally left blank. C 6 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2013-14 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL GENERAL FUND LEGISLATIVE City Council 188,600 65,000 - 253,600 City Attorney - 350,000 - 350,000 City Clerk 778,300 111,200 - 889,500 TOTAL LEGISLATIVE 966,900 526,200 - 1,493,100 CITY MANAGER Administration 692,100 235,100 - 927,200 Community Relations 453,300 81,500 - 534,800 Contract Services - 186,000 - 186,000 Human Resources 236,600 97,400 - 334,000 Public Safety - 11,162,700 - 11,162,700 Risk Management 171,100 2,090,400 - 2,261,500 TOTAL CITY MANAGER 1,553,100 13,853,100 - 15,406,200 COMMUNITY DEVELOPMENT Administration 704,500 214,800 - 919,300 Building Services 849,300 31,200 - 880,500 Development Services 568,100 719,200 - 1,287,300 Economic Development - 73,600 - 73,600 TOTAL COMMUNITY DEVELOPMENT 2,121,900 1,038,800 - 3,160,700 COMMUNITY SERVICES Administration 461,300 383,100 - 844,400 Code Enforcement 301,700 9,900 26,500 338,100 Emergency Preparedness 90,300 111,300 - 201,600 Neighborhood Services 464,100 302,100 - 766,200 Recreation Services 1,856,000 737,200 2,593,200 TOTAL COMMUNITY SERVICES 3,173,400 1,543,600 26,500 4,743,500 ENGINEERING Administration 359,500 98,400 - 457,900 Capital Improvement Program 560,600 2,500 - 563,100 Inspection Services 361,700 15,900 - 377,600 Land Development Services 407,800 12,000 - 419,800 TOTAL ENGINEERING 1,689,600 128,800 - 1,818,400 FINANCE Administration 1,887,300 393,100 - 2,280,400 Non-Departmental - 52,600 - 52,600 Development Program - 1,844,300 - 1,844,300 TOTAL FINANCE 1,887,300 2,290,000 - 4,177,300 C 7 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2013-14 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL GENERAL FUND (continued) PUBLIC WORKS Administration 742,600 144,800 - 887,400 Facilities Maintenance 479,700 991,800 - 1,471,500 Parks and Landscape Maintenance - 641,000 - 641,000 Storm System Maintenance - 215,100 - 215,100 Street Maintenance 74,000 6,800 - 80,800 TOTAL PUBLIC WORKS 1,296,300 1,999,500 - 3,295,800 Transfers Out - - 3,662,000 3,662,000 TOTAL GENERAL FUND 12,688,500 21,380,000 3,688,500 37,757,000 SPECIAL REVENUE FUNDS SOLID WASTE FUND Refuse and Recycling Programs - 4,711,300 - 4,711,300 TOTAL SOLID WASTE FUND - 4,711,300 - 4,711,300 LANDSCAPE AND LIGHTING DISTRICT FUNDS Los Serranos Lighting District - 23,200 - 23,200 Parks and Landscape Maintenance 1,002,400 7,031,800 327,900 8,362,100 Vellano Landscape and Lighting District - 201,500 5,800 207,300 Transfers Out - - 1,071,600 1,071,600 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 1,002,400 7,256,500 1,405,300 9,664,200 GAS TAX FUND Special Gas Tax 635,300 798,300 5,000 1,438,600 Transfers Out - - 3,138,000 3,138,000 TOTAL GAS TAX FUND 635,300 798,300 3,143,000 4,576,600 MEASURE I TRANSPORTATION SALES TAX Administrative Overhead - 5,100 - 5,100 Transfers Out - - 2,451,000 2,451,000 TOTAL MEASURE I FUND - 5,100 2,451,000 2,456,100 AIR QUALITY IMPROVEMENT FUND Air Quality Project - 5,500 - 5,500 Transfers Out - - 63,400 63,400 TOTAL AIR QUALITY IMPROVEMENT FUND - 5,500 63,400 68,900 DEVELOPMENT FEE FUNDS Development Fees - 1,468,400 - 1,468,400 Transfers Out - - 4,275,700 4,275,700 TOTAL DEVELOPMENT FEE FUNDS - 1,468,400 4,275,700 5,744,100 C 8 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2013-14 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL SPECIAL REVENUE FUNDS (continuedi COMMUNITY DEVELOPMENT BLOCK GRANT FUND CDBG Program 26,900 470,900 - 497,800 TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND 26,900 470,900 - 497,800 MISCELLANEOUS SPECIAL REVENUE FUNDS Affordable Housing - 15,200 - 15,200 Citizen's Option For Public Safety - 100,400 - 100,400 Street Sweeping - 287,000 - 287,000 Sleepy Hollow Road Improvement Fund - 300 - 300 Local Government Energy Efficiency - - - - Conservation Block Grant - Traffic Signal Fee - 300 - 300 Transfers Out - - 6,211,800 6,211,800 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS - 403,200 6,211,800 6,615,000 ENTERPRISE FUNDS WATER FUNDS Water Utility 2,493,800 17,893,800 1,022,800 21,410,400 National Pollutant Dishcharge Eliminiation 12,600 8,400 - 21,000 System Program Water related street services 88,300 - - 88,300 Utility Customer Services 402,700 245,600 - 648,300 Transfers Out - - 7,990,700 7,990,700 TOTAL WATER FUNDS 2,997,400 18,147,800 9,013,500 30,158,700 SANITATION FUND Sewer Utility 942,000 5,474,500 100,000 6,516,500 National Pollutant Dishcharge Eliminiation - 33,600 - 33,600 System Program Transfers Out - - 1,667,500 1,667,500 TOTAL SANITATION FUND 942,000 5,508,100 1,767,500 8,217,600 INTERNAL SERVICE FUNDS EQUIPMENT MAINTENANCE FUND Equipment Maintenance Services 276,900 576,000 67,600 920,500 Transfers Out - - - TOTAL EQUIPMENT MAINTENANCE FUND 276,900 576,000 67,600 920,500 INFORMATION TECHNOLOGY FUND Information Technology Services 450,000 652,900 - 1,102,900 Transfers Out - - 80,000 80,000 TOTAL INFORMATION TECHNOLOGY FUND 450,000 652,900 80,000 1,182,900 CAPITAL PROJECTS FUNDS Capital Improvement Program - - 32,927,400 32,927,400 Community Facilities Districts - .. 353,800 353,800 New Community Center Construction Fund - 10,000 - 10,000 TOTAL CAPITAL PROJECTS FUNDS - 10,000 33,281,200 33,291,200 C 9 CITY OF CRINO HILLS ADpr I to BODGc FICA% TCAIN 4013-14 SUMMARY OF EXPEND!i OKt, BT FOOD OPERATIONS AND CAP!!AC FOND PtRSO1010cr MAINTENANCE OUTIMY !MAL AL AGLFICY FONDS t,ommuniry racilides Districts Funds - r,024,700 - r6,czF,:CZ Assessment 17istrict Funds - 499,300 - zFu,aru iransrersCut - - 5,711,ruu o,rnuu ICIACAvt19Cr FO10u5 - a,i<4,u00 5,711;700 is_3s5r 00 aU!-TOTAL ALL FUNDS 15,0-19,400 69,518,000 ri,i00,40 159,697,600 LESS : IN I Ep FO Nu I R7105t ,IONS - ( ,aaz,LVV) (5,33:4,40) TRAM Ftres COI - - (36,323,400) (36;323,400j i Ch AF ACC FONDS ;0i5,400 60,185,800 34,835,500 1--14.044,000 l; IG CITY OF CHINO HILLS FISCAL YEAR 2013-14 SUMMARY OF EXPENDITURES BY OBJECT TYPE FY 2012-13 FY 2013-14 Adopted) Adjusted Adopted Percent Budget Bud eg t Change PERSONNEL 1010 Regular Salaries 10,042,900 10,017,600 (0.3%) 1015 Part-time/Seasonal Wages 899,500 1,079,100 20.0% 1020 Overtime Salaries 97,400 88,500 (9.1%) 1540 Fringe Benefits 7,520,700 7,834,200 4.2% TOTAL PERSONNEL 18,560,500 19,019,400 2.5% OPERATING EXPENSES 2010 Memberships and Certifications 83,600 78,900 (5.6%) 2015 Conferences, Meetings, and Training 111,100 100,500 (9.5%) 2030 Uniforms 70,700 66,600 (5.8%) 3010 Legal Services 563,300 514,000 (8.8%) 3020 Financial Services 447,600 373,800 (16.5%) 3025 Medical Services 15,400 17,100 11.0% 3030 Development Professional Services 489,800 743,500 51.8% 3090 Professional Services 916,300 483,700 (47.2%) 3105 Temporary Employee Services 36,400 4,100 (88.7%) 3110 Computer Services 268,800 290,600 8.1% 3115 Information Technology Service Charges 1,082,300 1,051,700 (2.8%) 3135 Special Studies 918,500 - (100.0%) 3140 Refuse Contract 4,608,800 4,714,500 2.3% 3155 Recreation Program Instructors 240,000 207,400 (13.6%) 3165 Sewer Treatment Services 3,578,900 4,156,100 16.1% 3170 Police Services 10,770,700 11,038,700 2.5% 3172 Parking Fine Processing Services 123,800 104,600 (15.5%) 3173 Animal Control Services 140,100 130,600 (6.8%) 3180 Crossing Guard Services 60,000 53,400 (11.0%) 3190 Contractual Services 1,392,300 1,528,600 9.8% 4010 Legal Advertising 9,900 13,700 38.4% 4015 Advertising and Promotion 134,700 154,300 14.6% 4025 Election Expense 175,500 700 (99.6%) 4030 Printing and Photocopy Services 143,700 128,600 (10.5%) 4035 Postage and Express Delivery 228,600 195,500 (14.5%) 4110 Liability Insurance 779,700 1,446,500 85,5% 4115 Fire and Casualty Insurance 309,900 311,400 0.5% 4125 Surety Bond 2,100 2,200 4.8% 4130 Workers' Compensation Insurance 242,600 266,400 9.8% 4140 Unemployment Insurance 10,000 10,000 0.0% 4245 Traffic Signs 27,600 27,800 0.7% 4310 Fuel 238,700 259,300 8.6% 4315 Automotive Parts and Supplies 10,800 10,800 0.0% 4410 Chemical Supplies 217,900 115,200 (47.1%) 4420 Computer Hardware and Software Expense 45,600 59,900 31.4% C 11 CITY OF CHINO HILLS FISCAL YEAR 2013-14 SUMMARY OF EXPENDITURES BY OBJECT TYPE FY 2012-13 FY 2013-14 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 4430 Small Equipment and Tools 79,000 110,300 39.6% 4440 Office Supplies 54,300 58,500 7.7% 4445 Special Parts and Supplies 315,600 417,400 32.3% 4450 Reference Materials and Services 14,400 23,700 64.6% 5010 Parks and Landscape 2,135,700 2,116,000 (0.9%) 5012 Tree Maintenance 381,400 349,800 (8.3%) 5020 Building and Structure Maintenance 100,900 85,900 (14.9%) 5021 Custodial Services 260,600 286,100 9.8% 5025 Office Equipment Maintenance 169,700 122,000 (28.1%) 5035 Vehicle Maintenance 218,800 215,300 (1.6%) 5040 Communications Equipment Maintenance 500 500 0.0% 5045 Graffiti Removal Services 15,000 10,000 (33.3%) 5110 Street Repair and Maintenance 101,900 115,600 13.4% 5111 Street Sweeping 185,100 185,300 0.1% 5112 Pavement Striping 3,000 3,000 0.0% 5115 Traffic Signal Maintenance 125,000 132,300 5.8% 5220 Water Lines and Mains Maintenance 55,000 141,900 158.0% 5225 Meter Maintenance 21,000 21,000 0.0% 5235 Distribution Plant Maintenance 125,600 145,000 15.4% 5310 Sanitary Sewer Line Maintenance 25,000 25,000 0.0% 5315 Storm Sewer Line Maintenance 1,000 1,000 0.0% 5490 Other Structural Repair and Maintenance 62,500 56,100 (10.2%) 5590 Equipment Maintenance 194,000 172,200 (11.2%) 5610 Facilities Rental 20,800 14,900 (28.4%) 5620 Vehicle Rental 1,275,900 1,330,400 4.3% 5625 Equipment Rental 3,001) 9.100 203.3% 5690 Other Rental 2,700 3,500 29.6% 6010 Water 6,571,600 7,292,200 11.0% 6011 Water Joint Venture Fixed Costs 3,158,700 3,420,900 8.3% 6012 Water Cost-Water Master 359,000 800,000 122.8% 6015 Electricity 561,100 575,800 2.6% 6020 Streetlight Power 741,400 752,500 1.5% 6025 Water Pumping Power 1,152,100 1,209,800 5.0% 6030 Gas 16,200 16,500 1.9% 6035 Telephone 138,700 133,900 (3.5%) 7010 Interest Payments 4,159,700 3,691,400 (11.3%) 7015 Principal Payments 8,332,400 8,846,900 6.2% 7030 Assessment District Credits 102,700 218,900 113.1% 7220 Administrative Overhead 3,180,000 4,283,400 34.7% 7225 Departmental Overhead 2,598,300 2,666,700 2.6% 7415 Special Departmental Expense 24,400 63,900 161.9% 7610 Uncollectible Accounts 35,900 33,700 (6.1%) C 12 CITY OF CHINO HILLS FISCAL YEAR 2013.14 SUMMARY OF EXPENDITURES BY OBJECT TYPE 1 , FY 2012-13 FY 2013-14 Adopted! Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 7710 Developer Reimbursement Agreements 173,100 199,400 15.2% 7810 Water Conservation Program 35,200 32,200 (8.5%) 7911 Public Works Construction 700,400 347,300 (50.4%) 7985 NPDES Permit Costs 130,100 120,100 (7.7%) TOTAL OPERATING EXPENSES 66,614,100 69,518,000 4.4% CAPITAL OUTLAY 8015 Land Improvements 2,300 - (100.0%) 8030 Buildings 8,207,600 4,135,200 (49.6%) 8040 Improvements Other Than Buildings 2,535,100 1,492,100 (41.1%) 8050 Office Furniture and Equipment 159,000 25,000 (84.3%) 8060 Vehicles and Equipment 1,070,300 194,000 (81.9%) 8110 Streets Facilities 12,082,400 11,394,400 (5.7%) 8115 Traffic Signals 200,000 - (100.0%) 8210 Sanitary Sewer Lines and Facilities 1,543,100 1,842,500 19.4% 8310 Storm Sewer Lines 4,765,200 4,003,600 (16.0%) 8410 Water Lines and Mains 2,439,600 5,296,700 117.1% 8420 Water Meters 918,600 931,800 1.4% 8450 Water Supply Facilities 5,435,600 5,521,500 1.6% TOTAL CAPITAL OUTLAY 39,358,800 34,836,800 (11.5%) Transfers Out 36,085,600 36,323,400 0.7% TOTAL BUDGET 160,619,000 159,697,600 (0.6%) Less: Interfund Transactions and Transfer Out (44,222,100) (45,655,600) 3.2% NET BUDGET 116,396,900 114,042,000 (2.0%) C 13 CITY Ur CHIN-0 RIrLS • FISCAL YEAK z0 i3-•14 EQUIPMENT PURCHM Ea DEPARTMENT ACCOUNT AMOUNT rD6Ci% vvORKS Replacement venicies (11 2014 Ranger Type Pickup ,ruck(CS-Code Enforcement), replace venicie#0010 See Note 1 ce,100 keoiacemem. Eauioment 11! 2014 Generator(vvater)-replace equipment#91902 See Mote z 157,000 Capital Outlay Flail mower(P &L) 0iu-5.uu-baa-8060 8,900 GRAND TOTAL 1a4:00'u Mote 1: 110 1-1 Sao-47oo-8060 Lo,500 =i-ez00-13156-EM 1,600 2x,100 Mote c: ouu-8113-888-8060 a 1,11110 (Water-Production) op i-Mill-arm-at760 tib,000 157,000 I._ [i 14 FIVE YEAR OUTLOOK II _.. f 1.1 I , _ , 1 . ...„, . ' • _ ...... ,, __: .,... .,.., %. . •• • • ,,__,„.t __ __.. ,..„_.,,=,. .„_________________ ..., . _ ., ,„ _ �— 4_ t _ �a,r" �nrrr fru I"ra",V �r i f 1,`• 1 t mi‘— —116E"/ 4, 9 ,�1is` +�+�1 ak :',.0.4..P., . � ,_ i'. . i J' — I , .. ! ,-, l L s f ..1`" t bt II a -r,r. rr' " bylipte t ^,,,k.l ,./N_ ✓.." " /• * W 4. ,14' 'J A 4' J �lf-': .�a_L `... ditl --0-- , , i ' .R.,...-,, t " i u.0 �(B 1 1 k ' 1S, , s4-as 'r" '„,•••=f '+ 7, ' —, y ;y. -3 .,° ,v1:4----t,' l• ., 'yam, .„_„,," -- , ?+,I Li,. ' #Ii. "a �r —' • a,, ' f lir ¢' a, S { ,r Jr ��A'f> 1 �, .�;` — 1 , 47 it , :,. , F 1,,,,,e;„ a„, „, ,...., . ., . ,, , , _ , . , . . .ir ... -7 -.,r k., 7'-'' vA' 1-1 ,?" v ‘„,,c- ;hit ,'. , 6,-r., ; , 11P- Summer Concerts in the Park Series CITY OF CHINO HILLS FISCAL YEAR 2013-14 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 GENERAL FUND Revenue (Operating) 33,721,400 36,439,100 37,656,000 39,221,200 40,568,600 Appropriations (Operating) (34,263,800) (35,928,300) (37,149,200) (38,426,500) (40,295,200) Subsidy to Landscape and Lighting District Funds (239,000) (343,800) (410,900) (725,200) (2,854,400) Subsidy to Street Sweeping Fund - - - - (44,500) Revenues over/(under)appropriations (781,400) 167,000 95,900 69,500 (2,625,500) Transfer to Capital Project Fund (213,000) - - - - Beginning Fund Balance(Unrestricted) 14,348,706 13,354,306 13,521,306 13,617,206 13,686,706 Ending Fund Balance (Unrestricted) 13,354,306 13,521,306 13,617,206 13,686,706 11,061,206 Revenue (Restricted) 418,500 137,100 137,100 137,100 137,100 Appropriation restricted source (61,100) (60,000) (65,000) (65,000) (70,000) Transfer to Capital Project Fund (2,980,100) - - - - Beginning Fund Balance (Restricted) 6,727,216 4,104,516 4,181,616 4,253,716 4,325,816 Ending Fund Balance (Restricted) 4,104,516 4,181,616 4,253,716 4,325,816 4,392,916 TOTAL GENERAL FUND ENDING FUND BALANCE 17,458,822 17,702,922 17,870,922 18,012,522 15,454,122 SPECIAL REVENUE FUNDS GAS TAX FUND Revenues 2,300,400 2,300,400 2,300,400 2,300,400 2,300,400 Appropriations (1,440,400) (1,619,500) (1,627,800) (1,676,900) (1,737,400) Revenues over/(under)appropriations 860,000 680,900 672,600 623,500 563,000 Transfer to Capital Project Fund (3,136,200) Beginning Fund Balance 3,417,943 1,141,743 1,822,643 2,495,243 3,118,743 GAS TAX ENDING FUND BALANCE 1,141,743 1,822,643 2,495,243 3,118,743 3,681,743 MEASURE I FUND Revenues 1,108,700 1,136,000 1,164,000 1,192,700 1,222,100 Appropriations (5,100) (5,300) (5,500) (5,700) (5,900) Revenues over/(under) appropriations 1,103,600 1,130,700 1,158,500 1,187,000 1,216,200 Transfer to Capital Project Fund (2,451,000) Beginning Fund Balance 2,183,192 835,792 1,966,492 3,124,992 4,311,992 MEASURE I ENDING FUND BALANCE 835,792 1,966,492 3,124,992 4,311,992 5,528,192 AIR QUALITY IMPROVEMENT FUND Revenues 96,400 98,200 100,100 102,000 104,000 Appropriations (5,500) (5,400) (5,600) (5,800) (6,000) Revenues over/(under) appropriations 90,900 92,800 94,500 96,200 98,000 Transfer to Capital Project Fund (63,400) Beginning Fund Balance 157,040 184,540 277,340 371,840 468,040 AIR QUALITY IMPROVEMENT FUND ENDING FUND BALANCE 184,540 277,340 371,840 468,040 566,040 D 1 CITY OF CHINO HILLS FISCAL YEAR 2013-14 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 COMMUNITY DEVELOPMENT BLOCK GRANT Revenues 336,100 287,000 287,000 287,000 287,000 Appropriations (497,800) (287,000) (287,000) (287,000) (287,000) Revenues overl(under) appropriations (161,700) - - - - Beginning Fund Balance 177,400 15,700 15,700 15,700 15,700 COMMUNITY DEVELOPMENT BLOCK GRANT ENDING FUND BALANCE 15,700 15,700 15,700 15,700 15,700 SOLID WASTE FUND Revenues 4,711,300 4,947,000 5,194,500 5,454,300 5,727,400 Appropriations (4,711,300) (4,947,000) (5,194,500) (5,454,300) (5,727,400) Revenues over/(under) appropriations - - - - - Beginning Fund Balance - - - - - SOLID WASTE FUND ENDING FUND BALANCE - - - - - LANDSCAPE AND LIGHTING DISTRICT FUNDS Revenues 8,469,300 8,655,800 8,851,100 9,003,700 10,260,300 Appropriations (9,583,200) (10,025,100) _ (10,563,100) (11,025,300) (12,172,100) Revenues over/(under)appropriations (1,113,900) (1,369,300) (1,712,000) (2,021,600) (1,911,800) Transfer to Capital Project Fund (81,000) - - - (1,165,000) Subsidy from General Fund 239,000 343,800 410,900 725,200 2,854,400 Beginning Fund Balance 5,866,702 4,910,802 3,885,302 2,584,202 1,287,802 LANDSCAPE AND LIGHTING DISTRICT ENDING FUND BALANCE 4,910,802 3,885,302 2,584,202 1,287,802 1,065,402 DEVELOPMENT FEE FUNDS Revenues 1,743,800 23,144,000 19,100,000 14,066,600 7,973,500 Appropriations (1,468,400) (7,098,200) (7,715,100) (7,762,400) (4,748,600) Revenues over/(under) appropriations 275,400 16,045,800 11,384,900 6,304,200 3,224,900 Transfer to Capital Project Fund (4,275,700) - - - - Beginning Fund Balance _5,762,020 1,761,720 17,807,520 29,192,420 35,496,620 DEVELOPMENT FEE FUNDS ENDING FUND BALANCE 1,761,720 17,807,520 29,192,420 35,496,620 38,721,520 MISCELLANEOUS SPECIAL REVENUE FUNDS Revenues 6,660,400 1,665,100 1,692,100 1,644,500 1,247,300 Appropriations (787,800) (474,200) (491,400) (508,900) (527,200) Revenues over/(under) appropriations 5,872,600 1,190,900 1,200,700 1,135,600 720,100 Transfer to Capital Project Fund (5,827,200) - - - - Subsidy from General Fund - - - - 44,500 Beginning Fund Balance 298,493 343,893 1,534,793 2,735,493 3,871,093 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS ENDING FUND BALANCE - 343,893 1,534,793 2,735,493 3,871,093 4,635,693 D 2. CITY OF CHINO HILLS FISCAL YEAR 2013-14 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 CAPITAL PROJECTS FUNDS Revenues 33,128,500 201,100 201,100 201,100 201,100 Appropriations (10,000) - - - - Capital Improvement Projects (33,281,200) - - - - Revenues over/(under) appropriations (162,700) 201,100 201,100 201,100 201,100 Beginning Fund Balance 4,478,731 4,316,031 4,517,131 4,718,231 4,919,331 CAPITAL IMPROVEMENT FUND ENDING FUND BALANCE 4,316,031 4,517,131 4,718,231 4,919,331 5,120,431 WATER UTILITY FUND Revenues 25,657,700 28,416,200 31,168,400 32,683,800 34,275,000 Appropriations (22,168,000) (24,531,700) (25,240,200) (26,867,900) (29,296,100) Revenues over/(under) appropriations 3,489,700 3,884,500 5,928,200 5,815,900 4,978,900 Transfer to Capital Project Fund (7,990,700) - - - - Beginning Fund Balance 18,154,053 13,653,053 17,537,553 23,465,753 29,281,653 WATER UTILITY FUND ENDING FUND BALANCE 13,653,053 17,537,553 23,465,753 29,281,653 34,260,553 SEWER UTILITY FUND Revenues 6,498,300 7,033,200 7,264,600 7,392,200 7,481,200 Appropriations (6,550,100) (7,173,700) (7,173,600) (7,389,100) (7,611,200) Revenues over/(under) appropriations (51,800) (140,500) 91,000 3,100 (130,000) Transfer to Capital Project Fund (1,667,500) - .. - - Beginning Fund Balance 4,429,048 2,709,748 2,569,248 2,660,248 2,663,348 SEWER UTILITY FUND ENDING FUND BALANCE 2,709,748 2,569,248 2,660,248 2,663,348 2,533,348 EQUIPMENT MAINTENANCE FUND Revenues 1,358,700 1,049,600 1,298,100 1,089,300 1,149,800 PW (920,500) (1,049,600) (1,298,100) (1,089,300) (1,149,800) Transfer-out - - - - - Appropriations (920,500) (1,049,600) (1,298,100) (1,089,300) (1,149,800) Revenues over/(under) appropriations 438,200 - - - - Beginning Fund Balance 3,070,140 3,508,340 3,508,340 3,508,340 3,508,340 EQUIPMENT MAINTENANCE FUND ENDING FUND BALANCE 3,508,340 3,508,340 3,508,340 3,508,340 3,508,340 INFORMATION TECHNOLOGY FUND Revenues 1,104,900 1,454,000 1,335,100 1,205,200 1,281,400 Appropriations (1,182,900) (1,454,000) (1,335,100) (1,205,200) (1,281,400) Revenues over/(under) appropriations (78,000) - - - - Beginning Fund Balance 177,739 99,739 99,739 99,739 99,739 INFORMATION TECHNOLOGY FUND ENDING FUND BALANCE 99,739 99,739 99,739 99,739 99,739 D 3 CITY OF CHINO HILLS FISCAL YEAR 2013-14 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 AGENCY FUNDS Revenues 10,454,500 9,052,600 7,893,900 7,833,600 7,476,600 Appropriations (9,594,100) (9,276,800) (8,146,300) (7,124,900) (7,125,600) Revenues over/(under) appropriations 860,400 (224,200) (252,400) 708,700 351,000 Transfer to Capital Project Fund (4,241,600) Beginning Fund Balance 36,275,788 32,894,588 32,670,388 32,417,988 33,126,688 AGENCY FUNDS ENDING FUND BALANCE 32,894,588 32,670,388 32,417,988 33,126,688 33,477,688 TOTAL ALL FUNDS Revenues 137,768,900 126,016,400 125,643,500 123,814,700 121,692,800 Appropriations (93,250,000) (103,935,800) (106,297,500) (108,894,200) (112,040,900) Revenues over/(under) appropriations 44,518,900 22,080,600 19,346,000 14,920,500 9,651,900 Capital Improvement Project (33,281,200) - - - - Transfer to Capital Project Fund (32,927,400) - - - (1,165,000) Subsidy to Landscape and Lighting District Funds (239,000) (343,800) (410,900) (725,200) (2,854,400) Subsidy to Street Sweeping Fund - - - - (44,500) Subsidy from General Fund 239,000 343,800 410,900 725,200 2,898,900 Beginning Fund Balance 105,524,211 83,834,511 105,915,111 125,261,111 140,181,611 TOTAL ALL FUNDS ENDING FUND BALANCE 83,834,511 105,915,111 125,261,111 140,181,611 148,668,511 D 4 tI II y OF GlelinO HILLS r, jectea Aaaitions/Defetions of Full-Time Pubitiun� Fiscal Year 2013-14 to Fuca! Year x017-18 DEPARTMENT FY 2013-14 FY 2014-15 FY 201546 FY 2016-17 FY 2017-18 Legislative - - - - I City Manager - - - - - Cummanity DcvcluprnerZt - - - _ - CummDnity Seg vicas - - - - - I Engineering - - - - - Finance - - - - - Pnblir;Works - jai let - 1 Public Safety (�) - - - 1 - - f: TOTAL - - 1 1 - - (s) includes cnange or position prom Maintenance Worker II to Senior Maintenance wo,F.,. (0) Includes one Supervisor in the Fa.,ilities dna t.,a;p—...,.t 191.inte,.ance rrogram. (c) La m.ro-ent..tarrnng will oe evaivaterl annually during the budget process. II- 13 5 4/41P0 City of Chino Hills Thiz Paye intentionally lent thank. D 5 CITY OF CHINO HILLS FIVE-YEAR OPERATING PROGRAM FISCAL YEAR 2013-14 THROUGH 2017-18 CHINO HILLS DEVELOPMENT ASSUMPTIONS FISCAL RESIDENTIAL GENERAL NEIGHBORHOOD BUSINESS OFFICE FREEWAY YEARLY YEAR UNITS COMMERCIAL COMMERCIAL PARK COMMERCIAL COMMERCIAL TOTAL* 2013-14 63 - - - - 44,000 44,000 2014-15 960 25,000 - - - 95,000 120,000 2015-16 730 151,500 - - - 160,988 312,488 2016-17 742 74,100 58,000 33,000 - 45,651 210,751 2017-18 482 9,000 - - - 322,600 331,600 TOTAL 2,977 259,600 58,000 33,000 - 668,239 1,018,839 All commercial figures are in square feet. All estimates are based on Permit Issuance Date--not completion date. *Yearly totals do not include residential units. D 7 4 City of Chi.no Hills This page intentionally left blank. D 8 is City Council City Attorney City Clerk Q [� v CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES LEGISLATIVE First Second Third FourthFifth 2013-14 2014-15 2015-16 2016-17 ! 2017-18 Develop an Electronic Records Management X Policy. Assist Departments with Records Management X needs. Monitor and coordinate compliance with AB1234 X X X (Ethics Training) Develop an updated City Council Candidate X X X Handbook. Update Records Management Handbook and X X Retention Schedules and provide staff training. Conduct a Municipal Election. X X Update Conflict of Interest Code. X X Refine and adapt records management program to meet evolving needs of City Departments and X X X X X to utilize new technologies as appropriate. Expand online documents to include all City Council and Planning Commission Meeting X X X X X Minutes and additional documents as identified. Cross train City Clerk staff on various duties within the department, e.g., Passports, including paperwork and photos; website uploading; X X X X X videostreaming of City Council Meetings; City Council clerical support; scanning and indexing documents into OnBase; filing, etc. Initiate additional scanning projects in various City Departments to help reduce the volume of X X X X X records stored in off-site storage. D 10 Legislative Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY FY 2013-14 City Clerk • Update City Council Candidate Handbook. • Monitor and coordinate compliance with AB1234 (Ethics Training). • Develop Electronic Records Management program and include in updated Records Management and Retention Schedules. • Update Records Management and Retention Schedules, including new chapter for management of electronic documents, and train staff on use. • Take over citywide purchase of letterhead, notecards, programs, Council Chamber dais nameplates, and Commission name displays in lobby. FY 2014-15 City Clerk a Conduct a Municipal Election. • Update Conflict of Interest Code, FY 2015-16 City Clerk • Update City Council Candidate Handbook. • Monitor and coordinate compliance with AB1234 (Ethics Training). FY 2016-17 City Clerk a Conduct a Municipal Election. • Update Conflict of Interest Code. • Update Records Management Handbook and Retention Schedules. FY 2017-18 City Clerk • Update City Council Candidate Handbook. • Monitor and coordinate compliance with AB 1234. D 11 CITY OF CHINO HICCS ADOPTED BUDGET FISCAL YEAR 2013-14 t1M1YIMRY OF FIVE YEAR OUTLOOK FuFY 2013-14 FY 20 rtC�f+►s i ED c�P�NDi i URES 14-15 FY 201 -76 P7.t0 i5-11 FY 2017-18 CEGiaCAI IVE Li I r LuOACiC Personnel 188,600 194,300 z00,t00 406,300 212,500 Operations and Maintenance 65,000 67,000 69,100 r 1410 ,3,400 Capital Outlays 0 0 0 0 0 TOTAL Vii T CuOrvCiC 253,600 261,sOu z65_suu 277,500 285,900 CITY ATTORNEY Personnel 0 0 0 0 0 Clperations ana iv€aintenance 350,000 360,500 it €,7:cOi, 382,600 394,100 Capital Outla,s 0 0 0 0 0 i u IAL CITY ATTORNEY JOuuuu 360,500 371,400 382,600 49z0011 CITY CLERK Personnel f/8,300 801,700 825,800 o50,600 8,6,200 Operations and Maintenance 1-11,z00 114,600 118,100 121,700 -It5,400 Capital Gutlays 0 0 0 0 0 TOTAL CITY CLERK 889,500 916,300 943,900 9/As0u 1,001,600 TOTAL LEGISLATIVt 1,493,100 1,538,100 1,a154,601 -1_6sc.400 1,681,600 Cr 1Z , 4, ., . , .. . ... . ,„.....„.,. ._„,,,., . . .,.,..„,... ,. .,. ,.,. .,„.....,.,,..........., .. ., ,. .. . .. , , . „ „.„,....„, ., .. , . , ... , .. ..,.„ ..C Cii" 1 __ . .. ,. ____ . . ___,_ ___ __ __., ._:__. ,. .: .... . ....._. . .,...„..._ .. :. , .. _., ._ „... _.. .. . 1 Ad mini Administration Community Relations Contract Services Human Resources Public Satety Risk Management „, ., D 15 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES CITY MANAGER 1 First I Second Third Fourth Fifth 2013-14 12014-15 12015-15 12016- 17 2017-18 Implement and Train Departments on the use of X the Citywide Photo Archive Peyton Corridor Outreach, Phase 3 English X Channel Equal Employment Opportunity Program (ESOP) X Plan Develop off-site backup for all employee records X and other vital records. Produce "Our City at Work" Video X Update City Printed Materials X Design and Implement Fire Prevention Plan X New Employee Orientation Video X Implement Classification Study X Develop Logo Design Standards Handbook X Implement Affordable Care Act X Complete and Implement Open Space Master X X Plan Evaluate the Liability Coverage Program X X Labor Negotiations X X State of the City Address X X X X X D 14 City Manager Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY FY 2013-14 Administration • A vacant Assistant to the City Manager position is authorized, but not funded. • A vacant Administrative Secretary position is authorized, but not funded. Community Relations • Implement and Train on the Use of the City-wide Photo Archive • Peyton Corridor Outreach for Phase 3 English Channel • Produce New Employee Orientation Video • Produce "Our City at Work" Video • Develop Logo Design Standards Handbook. • State of the City Address Human Resources • Review 125 plan. • Equal Employment Opportunity Program (ESOP) Plan • Develop off-site backup for all employee records and other vital records. • Implement Affordable Health Care Act and PEPRA programs. • Implement the Classification Study. • Evaluate the Liability Coverage Program. FY 2014-15 Human Resources • Evaluate the Liability Coverage Program. FY 2015-16 Human Resources • Labor Negotiations FY 2016-17 Administration • No additional positions anticipated. FY 2017-18 Administration • No additional positions anticipated. D 15 CITY OF CHINO HILLS RDur i ED mDDGE I FISCAL YEAR AU71.1-'I4 SUMMARY OF FIVE r ERR CO I t'OOK ,,.,,,I-T A._„13-i4 „r ,,,c01,4-15, „FY 2015-16,, FY 20;s� r ,,,,,r„r `O,Ir, FORECASTED EXPENDITUREa CITY MANAGER ADMINISTRATION Personnel e2,100 726,800 763,2u0 13u 1,r,tu0 841,500 Operations and Maintenance L.55,luD 246,900 259,300 2IL,�00 286,000 Capital Outlays 0 0 0 0 0 I TOTAL ADMINISTRATION 927,200 973,700 i uLL:5UU 1,073,700 1,127,500 Vt7I91I1liNI I T RELATIONS Fersonnel 45i,3u0 zrie,o00 499,800 524,80u 3e1,100 Operations ant" maintenance 81,500 85,80u 8 ,900 94,400 99,200 Capital Outlays 0 0 u 0 0 I u I ru- UOMMUNITY RELATIONS 5a4_150 561,600 589,700 6i9.L00 o50,300 CONTRACT SERvIi.E, Personnel 0 u u 0 0 i. Operations and Maintenance zr,87,300 5,142,200 5,399,4u0 3,56 ,1700 5,952,900 Capital Outlays 0 0 0 u 0 TOTAL CONTRAt.I aErtvkuEa 4,897,300 5,-14,4410 o,u59,400 5,669,400 5,95-‘,500 nul9MN RESOURCES Personnel Li6,600 248,500 261,000 LIQ, 100 2137,900 Operations and Iviaintenance 112,1uu Il,,s00 123,700 129,900 -1a6,zru0 Capital Octiays 0 u u 0 0 I D I AL HUMAN RESOURCES azi0-r00 366,300 384,700 404.000 424,300 PUBLIC SAFE! T Personnel 0 u u 0 0 Operations and Mainteance 11,263,100 11,826,300 12,411,100 -I aju313,600 13,690,600 Capital Outlays 0 0 0 u 0 TOTAL PUBCI6 aHrE I T 11,263,100 ii,6 6.500 IL,417,700 13,036,600 13,690.600 R1K MANAGEMENT Personnel 11 I, 100 179,700 188,700 -I5$,2u0 208,200 Operations and Maintenance 2,090,400 2,-Ia5,u0u 2,304,800 2,420,100 2,o4i,200 Capital Outlays 0 u 0 0 u I U IAL RISK MANAGEMENT ,c_i 1,500 2,374,700 2,493,500 L,6•is,a00 2,749,400 TOTAL CITY MANAGER 20,232,600 21,244,800 tt.a01_300 23,423,200 24,595,000 D i6 1 mEtiT s � yNun DEW � I Administration Building Services Development Services Economic Development Q -i ► CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES COMMUNITY DEVELOPMENT IFirst 1 Second 1 ThirdFourth Fifth 2013-14 2014-15 2015-16 12016-17 2017-18 Finalize the General Plan update. 1 X Amend the Zoning Map. X Adopt and implement the Citywide Equestrian and X Large Animal Overlay Zoning District. Prepare City Climate Action Plan and incorporate SANBAG regional greenhouse gas reduction X measures. Update Development Impact Fee X Continue the implementation of the Business X X Retention Program. Finalize the disposition and development of X X Shoppes II. Continue the update of the City of Chino Hills X X X Municipal Code. Adoption of new state Building, Plumbing, X X Electrical, Mechanical, and Energy Codes. Training for Inspectors and Plan Checkers in new X X state Codes. Complete Certified Access Specialist Program X X X X X (CASP) training. Increase in-house preparation of complex X X X X X environmental and planning projects. Develop a residential lot development standards X X X X X database. Continue the implementation of the Business X X X X X Attraction Program. D 18 Comma!lily Devulopment vivu Year Operating Program Significant Gnatt9Ga DEPARTMEN AC„„.,171 FY 2013-14 Administration - Nc additional positions anticipated. Build-inn Services • No additional positions a„tLi.ated. ▪ Aduptaon of new state building, Plumbing. Electrical, Mechanical, and Energy Codes. ▪ Compiete Certified Access Specialist Proyram (CASP) training. Devemumant-Services - No atlaiiiorial positions anticipated. • Finalize the General Rai. update. Arrr.nd the Zoning IOlap. - H[lopt and implement the Citywide Equestrian an Large Animal Overlay Zoe a..g District. • Prepare City Cli...atAction Plan an incorporate SANBAG gisonhouse gas redaction measares. • Update Development Impact Fee Finalize the aisposition and development of Shoppes II. = Increase in-house preparation of complex environmental and play inii ig projects. • Develop a residential lot development standards database. - Continue tile update of the City of Chip io Hills Mo. icipal Code. tA.unumic uevelooment • No additional positions a..ticiyatod. • Continue the implementation of the Business Rete tion Program. - Continue the implementation of the Business Attraction program. FY 1Ui4-15 Adrrliniatration • No additional positions anticipertud. Buiidinu Services • No auCitional positions anticipated. • Training for Inspector and Plan Checkers in new state codes. • Complete Certified Access Specialist Program (CASP) training. 13 ly Community DeveiuNment live Year UNGrating Program Significant Chanyei DEPARTMENT/ACTIVITY Development Services - Nv additional positions anticipated. • Finalize the disposition and development of Shoppes ii. • Inur case in-house preparation of complex el iviroi imeitai play inii 1g projects. • Develop a residential lot developmei stagy dards database. • Continue the update of the City of Chino Hills IGlanicipal Code. Ecunumic Develuument • Nu additional positions anticipated. • Continue the implementation of the Basis gess Retei tion Program. • Coy itinue the irrrplerrrei itation of the Business Atiractioli Program. FY 2015-16 Administration - No additional positions anticipated. uIu .g auwices • No additional positions anticipated. - Complete Certified Access Specialist Program (CASP) traii.i..g. Develournent Services ▪ No additioiial positions ai iticlpated. • Increase ii -hoose preparation of complex environmeiital al play inh ig projects. - Develop a residential lot developmei it stagy oda;ds database. - Continue the update of the City of Chino Hilly Municipal Code. Economic Develupinelit - No additional positions anticipated. • Coy Minae the implemel station of the Busii gess Attraction Prograi r!. 1-Y zulb-1l Administration • No additional positions anticipated. D 20 Community Development I- ve Year iJperating Program Significant Chanye� DEPARTMENT/ACTIVITY Building Services • No additional positions anticipated. - Adoption of new state Building, Plumbing, Electrical, Mechanical, and energy Codes. • Complete Certified Access Specialist Program kCHSP) training. Duvutopment Services • No additional positions anticipated. Iucrease ii 1-house preparation of complex environmental and planning projects. Develop a residential lot development standards database. Ecu,pumic Duvulopmeni ▪ No aooiiiortal positions anticipated. • Contig iuG the is i iplementation of the Business Attraction Program. FY 2017-18 Ad,i.in stratiurt No additional positions anticipated. Buildinu Services • No additional positions anticipated. ▪ Training for Inspectors and Plan Checkers in state codes. • Complete Certified Access Specialist Program iCASP) training. Duveionment Services • No additional positious anticipated. Iucrease in-house preparation of complex environmental and planning projects. Develop a residential lot development standards database. Ecu,1urrmic uevelopmeni No aoditional positions anticipated. • Contig me the implementation of the Business ,-traction Program. D 21 .t i Y OF C.RiNO RILLS HDuPTED BUDGET FISCAL YEAR 201s-14 SUMMARY nr F e ea[ FORECASTED EXPENDITURES Fr,z0 is-i4° FT,hV'4-15 FY 2015-16.. FY 2016-1,7,... FT„ Z01r-ia COMMUNITY DEvECCIPMERI i ADMINISTRATION Personnel 1uP:f,500 725,700 747,500 rru,uuu 793,100 operations and Maintenance L.14,15uu «I,a00 228,000 234,900 zEL,uuu uapitai Outlays 0 u 0 0 0 TOTAL ADMINISTRATION 51 ,300 947,000 975,500 1,00z,a00 =033,100 BLI/EDirquSErcv CEs Personnel 849,300 874,uuu au i, iuu 928,200 956,100 Operations and Maintenance 31,200 32,200 33,zuu zrz,Iuu 35,500 Capital Outlays u 0 0 u u TOTAL BUICDIIQiu sERvlur5 880,500 907,000 a34.s00 970,900 991,600 DEvELOPMENT SERVICES Personnel 05ts, iuu 000,200 602,800 620,900. 5ay,5uu operations an0 Plaintenance 739,400 n.i-1,5uu 63u,uu0 648,900 668,400 Capital Outlays 0 0 u u 0 I u I KC DEv!COPMENT SERVICES 1,s0r,o00 =i_-ii6_1500 1,232,800 1,269,800 1,408;000 ECONOMIC DEVELOPMENT Personnel 0 0 0 u 0 uperatlons and Maintenance r3,5uu ru,e00 78,200 80,600 ts,1uu uapitai Clutuays 0 u 0 0 0 TOTAL ECONOMIC DEVELOPMENT 13,000 75,900 78,200 80;600 83_-100 TOTAL COMMUNITY DEVE[OrmERi 3,180,900 3,126,700 3,220,800 4 L6,z00 3,417,800 U ZZ dr% _ . _ IL" Administration Code Entoruement Community Development Block Grant (CDBG) Program Emergeney Preparedness Neighborhood Services Recreation Services D 23 CI i r t—JF CHINO HILLS FIVE YEAR MAJOR PRO SRAM OBJEC i IVES �hVi bil t i W Bhl'411 Wei 0u dPV, tl ii 1 First Second Third Foun Fifth 2013-14 2014-15 12010-i5 Irz tv iC-i r I c017-18 En41 ed3e Tem kuting efforts for City News and X Rem u n Brochui a Advertising Open Cosi man ty Center. Offu, a variety of programming for all ages and facilitate entais f;, X the New Community Center. C,vats Facilitius Brochure X Offer major special events to the community; 4th X X X X X of July, concert,, and ugg-citemeni events. D Z4 i3 Commututty Ser viCe6 rive year Operating Program Significant Chdrrye6 DEPARTME i FY ZU13-14 Recr.etion Services - A Regi eatio. Mal iager position is as thol iced, but r rot far rded. - Increase marketing efforts for City News a11d Revieatioii Brochure /Advertising Prograrrr. • Opel' Comma'city Cep iter. Offer a variety of programming for all ages al rd facilitate re Stals for the New t_.omrnanity Center. • Create Facilities Brochure. - Offer major special events to the commar city; 4th of July, oouoerts, mid egg-citement events. NG;uf D rFlooa Services • Admin iistrtion of the Military Banner and Flag Dor ration r Program. FY -2014-i5 RecrCatia„ Sc.ries • utter major special events to the community; 4th of July, concerts, arid egg-titer Fier it eves its. FY 2015-16 Recruatiorr be.vIOe5 ▪ Offer p majorspecial events to the corrrrrranity; 4th of July, co.�certa, a„d egg-citement events. F Y z5-16-1 Recreation Services • Offer Hiajor special events to the community; 4th of July, concerts, and egg-citement events. N zUi r-its Recreation Services • Offer major special ts to the community; zt11 of July, concerts, aid egg-citeme, eve,its. D 25 GI I Y Ur (HIND HILLS ADDP 1 tD BCIDGE I FISCAL YEAR 2013-14 SUMMARY OF FIVE YEAR OUTLOOK rCI wCMSTEu EXPENDITURES Y 201 .-1.. rY 2016-17, FY 2017-18 F 3 41 �FY 2014-io rY i0=r3-I'n COMMUNITY SERVICES ,-wI41INio i ruA l ION Personnel 461,300 4ro,z00 405,a00 504,200 519,400 Operations an0 Maintenance 393,100 404,900 41 f,100 445,r 00 442,600 Capital Outlays 0 0 0 0 0 I CI HC HUI411N15 I rcA I ION 854.40u 1360_ !Du 506,600 933,900 96z,Ou0 CODE ENFORCEMENT Personnel 3z ,o0u 428,600 441,500 45zF,t50O 460,500 operations and Maintenance 9,9uu IO,z00 10,600 11,000 1-i,4u0 Capital Outlays 26,500 0 0 0 0 TOTAL CODE ENFORCEMENT .330,c00 438,800 452,100 460.13Ou 4r ,900 CDtIG PKCIGKAI41 Personnel 26,900 26,900 z5,e00 213,900 26,900 Operations and Maintenance 4,0,900 260,100 260,100 z60,iuu zt!u,100 Capital Outlays 0 u 0 0 u TOTAL CDBG PRDGR11MMM 497,800 287,000 43 300 c87,000 287,000 cMcrtGEIQCi PREPAREDNESS S Personnel 90,300 &3,100 a 5,900 98,800 101,80u Operations ant! !Maintenance 111,300 114,700 1 1ts,zu0 141,800 125,500 Capital Outlays 0 0 0 0 0 iv'E►Ct141tRGEIQii rREPAREDNESS 201;600 zOr.600 Ai 4,100 220,600 227;300 NEIGHBORHOOD SERVICES Personnel oz5,Ou0 9,800 613,700 632,200 651,400 "Operations and Maintenance 344,100 ,So4,o00 3035,200 376,200 387,500 I Capital Outlays 0 0 0 0 0 IOIHL NEIGHBORHOOD SERVICES 665_-100 950,300 978,900 1,008,400 -i.O3s_r00 RECREATION SERvICES Personnel 1,856,000 1,999,900 2,059,900 z,-iz i,r00 2,185,400 Operations and Maintenance i,r,zu0 /o9,400 782,200 805,700 tsz9,500 capital outlays 0 0 0 0 0 TOTAL RECREATION SERVICES 2,593,200 2,759,300 2,842:100 .c_(.400 3,015,300 TOTAL COMMUNITY sERvICEb 5,376,300 5,523,300 5,6130.130u 3.34a,i00 6,010,200 D [b , ,„.„ „.. 0 „ ...... . . . . Ad miii istration Capital Improvement Program inspection Services Card DeveIopment Services „,, D zi CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES ENGINEERING First SecondThird Fourth Fifth 2013-14 2014-15 12015-16 2016-17 12017-18 Develop and adopt ADA Transition Plan. X Complete construction of the Chino Hills X CommunityCenter. l Update of the Pavement Management Program. X Construction of Peyton Drive and English X X Channel Improvements. Implement improvements to the sewer system based upon the adopted Sewer Master Plan and X X Sewer Deficiency Study. Continue in-house training to minimize use of consultants for development review and project X X X design. Review and update Roadway and Drainage Standard Drawings and the policies and X X X procedures for processing of final maps. Implement improvements to the water system X X X based upon the adopted 2010 Water Rate Study. Management and implementation of the Capital X X I X X IX Improvement Program. D 28 Engineering Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY FY 2013-14 All Divisions • Develop and adopt ADA Transition Plan. • Complete construction of the Chino Hills Community Center. • Update of the Pavement Management Program. • Construction of Peyton Drive and English Channel Improvements. • Implement improvements to the sewer system based upon the adopted Sewer Master Plan and Sewer Deficiency Study. • Continue in-house training to minimize use of consultants for development review and project design. • Review and update Roadway and Drainage Standard Drawings and the policies and procedures for processing of final maps. • Implement improvements to the water system based upon the adopted 2010 Water Rate Study. • Management and implementation of the Capital Improvement Program. FY 2014-15 All Divisions • Construction of Peyton Drive and English Channel Improvements. • Implement improvements to the sewer system based upon the adopted Sewer Master Plan and Sewer Deficiency Study. • Continue in-house training to minimize use of consultants for development review and project design. • Review and update Roadway and Drainage Standard Drawings and the policies and procedures for processing of final maps. • Implement improvements to the water system based upon the adopted 2010 Water Rate Study. • Management and implementation of the Capital Improvement Program. FY 2015-16 All Divisions • Continue in-house training to minimize use of consultants for development review and project design. • Review and update Roadway and Drainage Standard Drawings and the policies and procedures for processing of final maps. • Implement improvements to the water system based upon the adopted 2010 Water Rate Study. • Management and implementation of the Capital Improvement Program. D 29 Enginee my live Year operating Program Significant Chanye6 DEPARTMENT/ACTIVI FT zui d-i 7 All Divisions - ivianagement and irr,plementation of the Capital Improvement Program. FY 2ui7-iB HI! Divisions • Management and implementation of the Caphal Improvement Program. D 30 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2013-14 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 ENGINEERING ADMINISTRATION Personnel 373,200 384,400 396,000 407,900 420,200 Operations and Maintenance 253,200 260,800 268,700 276,800 285,200 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 626,400 645,200 664,700 684,700 705,400 CAPITAL IMPROVEMENT PROGRAM Personnel 597,700 615,700 634,200 653,300 672,900 Operations and Maintenance 2,500 2,600 2,700 2,800 2,900 Capital Outlays 0 0 0 0 0 TOTAL CAPITAL IMPROVEMENT PROGRAM 600,200 618,300 636,900 656,100 675,800 INSPECTION SERVICES Personnel 361,700 372,600 383,800 395,400 407,300 Operations and Maintenance 15,900 16,400 16,900 17,500 18,100 Capital Outlays 0 0 0 0 0 TOTAL INSPECTION SERVICES 377,600 389,000 400,700 412,900 425,400 LAND DEVELOPMENT SERVICES Personnel 583,900 601,500 619,600 638,200 657,400 Operations and Maintenance 12,000 12,400 12,800 13,200 13,600 Capital Outlays 0 0 0 0 0 TOTAL LAND DEVELOPMENT SERVICES 595,900 613,900 632,400 651,400 671,000 TOTAL ENGINEERING 2,200,100 2,266,400 2,334,700 2,405,100 2,477,600 D 31 ..acv 46,11.0 City of Chino Hill i his page intentionally left blank. a 32 1 Administration Development Pro ram � Information Technology Ikon-Departmental Services Utility Customer Sur vices 0 33 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES FINANCE , FirstSecond Third Fourth Fifth 2013-14 12014-15 12015-16 2016-17 2017-18 Implement and train departments on revised X Purchasing Manual. Complete a Cost Allocation Study and a User Fee X Study. Implement Enterprise Resource Management System (ERP); Human Resources, Finance, and X X X Payroll systems upgrade—Information Technology. Complete a comprehensive Citywide analysis of 1 X internal control procedures. Print Management Assessment (Lease New Fleet of Copiers/ Printers, Plotters) and Implementation X — Information Technology. Procure and implement Facilities Asset Management Modules for Facilities, Water, and X Sewer—Information Technology. Replacement of the City's network and server X infrastructure-- Information Technology. Prepare a Request for Proposal and award a 5- X year contract for Debt Administration Services. Prepare a Request for Proposal and award a 5- X year contract for Auditing Services. Replace existing desktop computer hardware to X Thin Client Hardware— Information Technology. D 34 Finance Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY FY 2013-14 Administration • No additional positions anticipated. • Implement and train departments on revised Purchasing Manual. • Complete a Cost Allocation Study and User Fee Study. Information Technoloav • No additional positions anticipated. • Implement Enterprise Resource Management System (ERP); Human Resources, Finance, and Payroll systems upgrade. FY 2014-15 Administration • No additional positions anticipated. • Complete a comprehensive Citywide analysis of internal control procedures. Information Technoloav • No additional positions anticipated. • Implement Enterprise Resource Management System (ERP); Human Resources, Finance, and Payroll systems upgrade. • Print Management Assessment/ Implementation. • Procure and implement Facilities Asset Management System for Facilities, Water, and Sewer • Replacement of the City's network and server infrastructure. FY 2015-16 Administration • No additional positions anticipated. • Prepare a Request for Proposal and award a 5-year contract for Debt Administration Services. • Prepare a Request for Proposal and award a 5-year contract for Auditing Services. Information Technoloav • No additional positions anticipated. • Implement Enterprise Resource Management System (ERP); Human Resources, Finance, and Payroll systems upgrade. • Replace existing desktop computer hardware to Thin Client Hardware. D 35 Finance Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY FY 2016-17 Administration • No additional positions anticipated. Information Technology. • No additional positions anticipated. FY 2017-18 Administration • No additional positions anticipated. Information Technology. • No additional positions anticipated. D 36 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2013-14 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FINANCE ADMINISTRATION Personnel 1,887,300 1,944,000 2,002,400 2,062,500 2,124,400 Operations and Maintenance 394,700 355,100 365,800 376,800 388,200 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 2,282,000 2,299,100 2,368,200 2,439,300 2,512,600 DEVELOPMENT FEE PROGRAM Personnel 0 0 0 0 0 Operations and Maintenance 11,437,000 16,926,200 16,424,200 15,456,800 12,455,600 Capital Outlays 0 0 0 0 0 TOTAL DEVELOPMENT FEE PROGRAM 11,437,000 16,926,200 16,424,200 15,456,800 12,455,600 INFORMATION TECHNOLOGY Personnel 450,000 463,500 477,400 491,700 506,500 Operations and Maintenance 652,900 672,500 692,700 713,500 734,900 Capital Outlays 0 318,000 165,000 0 40,000 TOTAL INFORMATION TECHNOLOGY 1,102,900 1,454,000 1,335,100 1,205,200 1,281,400 NON-DEPARTMENTAL SERVICES Personnel 0 0 0 0 0 Operations and Maintenance 52,600 54,200 55,900 57,600 59,400 Capital Outlays 0 0 0 0 0 TOTAL NON-DEPARTMENTAL SERVICES 52,600 54,200 55,900 57,600 59,400 UTILITY CUSTOMER SERVICES Personnel 402,700 414,800 427,200 440,000 453,200 Operations and Maintenance 245,600 253,000 260,600 268,400 276,500 Capital Outlays 0 0 0 0 0 TOTAL UTILITY CUSTOMER SERVICES 648,300 667,800 687,800 708,400 729,700 TOTAL FINANCE 15,522,800 21,401,300 20,871,200 19,867,300 17,038,700 D 37 ide 'PO City of Chino Hills This page intentionally left blank. D 38 puB woRK Administration Equipment Maintenance Facilities Maintenance Narks and Landscape Maintenance Sanitation Maintenance Storm System M Street Maintenance Water D 39 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES PUBLIC WORKS First Second ThirdFourth Fifth 2013-14 2014-15 2015-16 12016-172017-18 Develop a City-wide Facilities Operations X and Maintenance Program. Revise the City's Sewer System X Management Plan. Implement a multi-year Drainage/Flood X X X X X Control Facilities Maintenance Program. Develop a plan to implement the Open Space Management Plan's maintenance X X X X X recommendations. D 40 Public Works Five Year Operating I- ru9raiii bi jipiricant Changes DEPARTMENT/ACTIVITY FY 2013-14 Aarrmiri trat«.n • No additional positions are a itioipdted. Facilities ana Eauinment • Develop d City-wide Facilities Operatics is and Maintenanc. Program. rarRs ana Lanascans • No additional positions dre anticipated. ■ Develop a plan tc iii1plement tfle open Space Management Plaii's maintenance recommendations. emendations. Sanitation • No additional positions dre al iticipated. • Revise the City's Sevver Srste," Management Plan Storm Drain • In iplernent a multi-yearDrai1 gage/Flood Control Facilities Maintenance Program, Streets 1 3 • No additional positions are anticipated. Water • Fill vacant position - Maintenance Worker. FY 2014-15 Adrriui.istration - Fu1 id vacant position -maminisiratior r Clerk. Facilities and EuuipmGiit - Fug id vacai 1t position - Maintenance vvarker. 0 41 Public Works Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY Parks and Landscape • Fund vacant position - Maintenance Worker. • Develop a plan to implement the Open Space Management Plan's maintenance recommendations. Sanitation • Change of position—Maintenance Worker II to Senior Maintenance Worker. Storm Drain • Implement a multi-year Drainage/Flood Control Facilities Maintenance Program. Streets • Fund vacant position - Senior Maintenance Worker. Water • No additional positions are anticipated. FY 2015-16 Administration • No additional positions are anticipated. Facilities and Equipment Maintenance, • Add one Supervisor for the Equipment function. • Move the existing Supervisor to 100% Facilities function. Parks and Landscape • No additional positions are anticipated. • Develop a plan to implement the Open Space Management Plan's maintenance recommendations. Sanitation • No additional positions are anticipated. D 42 Public Works Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY Storm Drain • Implement a multi-year Drainage/Flood Control Facilities Maintenance Program. Streets • No additional positions are anticipated. Water • No additional positions are anticipated. FY 2016-17 Administration • No additional positions are anticipated. Facilities and Equipment Maintenance • No additional positions are anticipated. Parks and Landscape • No additional positions are anticipated. • Develop a plan to implement the Open Space Management Plan's maintenance recommendations. Sanitation • No additional positions are anticipated. Storm Drain • Implement a multi-year Drainage/Flood Control Facilities Maintenance Program. Streets • No additional positions are anticipated. Water • No additional positions are anticipated. D 43 Public Works Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY FY 2017-18 Administration • No additional positions are anticipated. Facilities and Equipment Maintenance • No additional positions are anticipated. Parks and Landscape • No additional positions are anticipated. • Develop a plan to implement the Open Space Management Plan's maintenance recommendations. Sanitation • No additional positions are anticipated. Storm Drain • Implement a multi-year Drainage/Flood Control Facilities Maintenance Program. Streets • No additional positions are anticipated. Water • No additional positions are anticipated. D 44 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2013-14 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 PUBLIC WORKS ADMINISTRATION Personnel 742,600 837,300 862,500 888,400 915,100 Operations and Maintenance 144,800 179,200 153,700 158,400 163,200 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 887,400 1,016,500 1,016,200 1,046,800 1,078,300 EQUIPMENT MAINTENANCE Personnel 276,900 304,300 395,700 407,600 419,900 Operations and Maintenance 576,000 593,300 611,100 629,500 648,400 Capital Outlays 67,600 152,000 291,300 52,200 81,500 ' TOTAL EQUIPMENT MAINTENANCE 920,500 1,049,600 1,298,100 1,089,300 1,149,800 FACILITIES MAINTENANCE Personnel 479,700 551,200 616,500 635,000 654,100 Operations and Maintenance 991,800 995,400 1,025,300 1,056,100 1,087,800 Capital Outlays 0 178,200 0 0 0 TOTAL FACILITIES MAINTENANCE 1,471,500 1,724,800 1,641,800 1,691,100 1,741,900 PARKS AND LANDSCAPE Personnel 1,002,400 1,108,700 1,178,400 1,271,100 1,308,300 Operations and Maintenance 7,895,900 8,336,700 8,789,600 9,146,700 9,507,600 Capital Outlays 333,700 190,200 190,700 191,200 1,326,500 TOTAL PARKS AND LANDSCAPE 9,232,000 9,635,600 10,158,700 10,609,000 12,142,400 SANITATION MAINTENANCE Personnel 785,200 823,800 848,600 874,100 900,400 Operations and Maintenance 5,469,900 5,634,000 5,803,100 5,977,200 6,156,600 Capital Outlays 100,000 553,000 353,900 364,600 375,600 TOTAL SANITATION MAINTENANCE 6,355,100 7,010,800 7,005,600 7,215,900 7,432,600 STORM SYSTEM MAINTENANCE Personnel 0 0 0 0 0 Operations and Maintenance 217,400 72,800 111,900 73,000 73,100 Capital Outlays 0 0 0 0 0 TOTAL STORM SYSTEM MAINTENANCE 217,400 72,800 111,900 73,000 73,100 STREET MAINTENANCE Personnel 692,700 810,400 834,800 859,900 907,600 Operations & Maintenance 938,900 967,100 996,200 1,026,100 1,056,900 Capital Outlays 5,000 44,700 5,400 5,600 5,800 TOTAL STREET MAINTENANCE 1,636,600 1,822,200 1,836,400 1,891,600 1,970,300 WATER Personnel 2,458,200 2,612,000 2,690,400 2,821,100 2,905,700 Operations & Maintenance 17,885,700 19,969,400 20,609,400 22,670,400 24,937,400 Capital Outlays 1,022,800 1,124,700 1,089,800 500,000 550,000 TOTAL WATER 21,366,700 23,706,100 24,389,600 25,991,500 28,393,100 TOTAL PUBLIC WORKS 42,087,200 46,038,400 47,458,300 49,608,200 53,981,500 0 45 ik IMP City of Chino Hills This NageintCnti�naliy left blank. D 4b 1.,_ 77 \ I \, / s II 1, II . H , Ln r ' a ,--. N ...a".• ,,, I 411111/ • til •''''. .. 1 IA. ) . , •4..t%Pill -,4 .. •rl 4. ,t4A• - 1• to 410 frit, . Lit t II, . 7---(10....„ti.4—--1•1 --L-_1411,_ ) "'k ----- -L. --.„_ • --11 . . • • • ' ' it e i ' • .1. .,11 ;f‘'•4 ...- . It- 'Y Ct...?,-• ''' .71 ; rf 4 1 , • 1 : , ilf - ' 11111 it 1 ' ..... ,, . ,r."... , I 111.11111° , i P I VALI-• 111.1 " , . firt -.............arilp -- .- ii----1 - ks „ .., • ,.:4:,..„.. , -- - , amer .11-'••-•' _F5--%4•1:::,-,..4•1_,4416, 4 -..;•; ma ,rrAcv• ,. , 4, , ,,, ,,,.. .. ... . ... ,,. • ,;..•-,- -f.,,, „ ov ilria --z 1174 ,t ' -,..i',..,:‘,:,.*1"S:,' .4.-. ri-/20+ ,Nir.. :"i 'i,,(•,,.. ' ,--4--• .1'.;• ) •-'1' or. L. .46-.‘:,... .1 L5,1' ,e;•IF -Itm -, _.,- -. -- ...-...,.....,-......,-4-..-wreiT•-,-,..,,-......„-.,.v....i ,. .. _ . _ Annual Trick-or-Treat at the Shoppes CITY OF CHINO HILLS FISCAL YEAR 2013-14 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget GENERAL FUND 32,605,628 33,963,559 32,465,600 33,817,300 34,139,900 GAS TAX FUND 1,991,104 2,237,661 2,063,500 1,921,700 2,300,400 MEASURE I FUND 2,082,234 1,021,035 1,002,900 1,086,400 1,108,700 AIR QUALITY IMPROVEMENT FUND 96,078 122,378 178,500 183,100 96,400 COMMUNITY DEVELOPMENT BLOCK GRANT 143,188 259,955 418,000 785,600 336,100 SOLID WASTE FUND 4,190,340 4,372,424 4,604,600 4,571,600 4,711,300 LANDSCAPE AND LIGHTING DISTRICT FUNDS 8,447,103 8,789,056 9,003,100 9,364,200 8,708,300 DEVELOPMENT FEE FUNDS 825,818 2,794,049 754,900 1,913,500 1,743,800 MISCELLANEOUS SPECIAL REVENUE FUNDS 795,294 2,930,303 8,688,700 2,364,100 6,660,400 CAPITAL PROJECTS FUNDS 9,258,261 8,111,838 32,566,900 6,418,200 33,128,500 WATER UTILITY FUND 22,178,798 24,300,172 24,200,100 23,849,200 25,657,700 SEWER FUND 5,705,763 5,778,206 6,029,700 6,141,100 6,498,300 EQUIPMENT MAINTENANCE FUND 790,352 1,381,365 1,293,100 1,310,900 1,358,700 INFORMATION TECHNOLOGY FUND 1,030,469 1,093,400 1,131,600 1,132,900 1,104,900 AGENCY FUNDS 35,596,922 12,454,843 11,001,600 11,320,100 10,454,500 SUB-TOTAL ALL FUNDS 125,737,352 109,610,244 135,402,800 106,179,900 138,007,900 LESS : TRANSFER IN (16,447,681) (17,057,891) (36,009,000) (10,475,900) (36,323,400) TOTAL ALL FUNDS 109,289,671 92,552,353 99,393,800 95,704,000 101,684,500 E 1.141111( City of Chino Hills This page intentionally left blank. E 2 CITY OF CHINO HILLS FISCAL YEAR 20113-14 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget GENERAL FUND TAXES Property Taxes 4,320,400 4,274,603 4,373,700 4,323,100 4,443,600 Prop Tax-Triple Flip 1,674,246 1,569,161 1,735,700 1,770,700 1,728,500 Prop Tax-VLF Swap 6,152,220 6,195,368 6,377,200 6,277,500 6,422,600 Sales Taxes 4,655,309 5,064,776 5,207,000 5,013,500 5,185,600 Other Taxes 2,685,033 2,860,106 2,872,500 2,945,200 2,982,400 TOTAL TAXES 19,487,208 19,964,014 20,566,100 20,330,000 20,762,700 LICENSE AND PERMITS Flat Fees and Permits 700,529 589,179 502,000 518,500 532,900 TOTAL LICENSE AND PERMITS 700,529 589,179 502,000 518,500 532,900 FINES AND PENALTIES Parking Citations 368,435 349,866 352,900 344,800 351,700 Traffic Violations and Other Fines 217,101 192,202 173,300 196,900 196,900 Administrative Citation 3,230 3,872 3,000 3,500 3,500 TOTAL FINES AND PENALTIES 588,766 545,940 529,200 545,200 552,100 REVENUE FROM USE OF MONEY AND PROPERTY 593,724 552,851 604,200 751,300 704,900 REVENUE FROM OTHER AGENCIES State Motor VLF/Off Highway Fees 361,339 39,069 40,500 40,500 40,000 TOTAL REVENUE FROM OTHER AGENCIES 361,339 39,069 40,500 40,500 40,000 CHARGES FOR CURRENT SERVICES Recreation Fees 1,151,707 1,111,626 1,248,900 1,127,700 1,284,500 Miscellaneous Public Works Fees 44,840 56,479 50,400 50,500 50,500 Trust Deposit Pass Through Revenue 156,612 88,761 497,500 437,900 663,800 User Fee Recovery Revenue 963,160 813,128 1,097,100 1,148,500 1,194,700 Police Services 18,314 11,409 11,500 32,100 11,500 TOTAL CHARGES FOR CURRENT SERVICES 2,334,633 2,081,403 2,905,400 2,796,700 3,205,000 OTHER REVENUES Administrative Overhead Charges 3,847,942 3,955,971 4,051,300 4,557,800 5,173,400 Other Miscellaneous Revenue 1,991,518 1,119,816 1,078,100 1,856,900 902,500 Sale of Property - 7,360 200,000 120,000 - Big League Dream Sports Park 542,345 590,433 450,000 500,000 500,000 TOTAL OTHER REVENUES 6,381,805 5,673,580 5,779,400 7,034,700 6,575,900 TOTAL REVENUE 30,448,004 29,446,036 30,926,800 32,016,900 32,373,500 TRANSFER IN 2,157,624 4,517,523 1,538,800 1,800,400 1,766,400 TOTAL GENERAL FUND 32,605,628 33,963,559 32,465,600 33,817,300 34,139,900 E 3 CITY OF CHINO HILLS FISCAL YEAR 2013-14 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget SPECIAL REVENUE FUNDS GAS TAX FUND Interest 4,471 7,755 2,600 9,200 7,500 State Gas Taxes 1,955,503 2,191,970 2,060,900 1,912,500 2,292,900 Other Revenue 29,002 37,936 - - - Transfer-in 2,128 - - - - TOTAL GAS TAX FUND 1,991,104 2,237,661 2,063,500 1,921,700 2,300,400 MEASURE I FUND Interest 14,024 12,592 6,300 22,100 17,800 Measure I Sales Tax 2,068,210 1,008,443 996,600 1,064,300 1,090,900 Other Revenue - - - - - TOTAL MEASURE I FUND 2,082,234 1,021,035 1,002,900 1,086,400 1,108,700 AIR QUALITY IMPROVEMENT FUND Interest 3,658 2,868 1,100 5,400 4,400 Air Quality Control 86,775 94,510 89,900 90,200 92,000 Misc Cost Reimbursement 25,000 - - - Sale of Property 5,645 - - - - Miscelleanous Grants - - 87,500 87,500 - TOTAL AIR QUALITY IMPROVEMENT FUND 96,078 122,378 178,500 183,100 96,400 CDBG ENTITLEMENT Community Dev Block Grant 143,188 259,955 418,000 785,600 336,100 CBDG-Recovery - - TOTAL CDBG ENTITLEMENT 143,188 259,955 418,000 785,600 336,100 SOLID WASTE FUND TOTAL 4,190,340 4,372,424 4,604,600 4,571,600 4,711,300 LANDSCAPE AND LIGHTING DISTRICT FUNDS Taxes and Assessments 5,363,229 5,392,509 5,399,900 5,400,400 5,414,000 Interest Income 56,040 35,100 31,700 76,700 61,700 Inter-Department Charges 1,503,994 1,605,997 1,727,000 1,725,400 1,767,600 Other Revenues 26,887 47,750 12,800 21,600 5,500 General Fund Subsidy 201,899 71,302 332,800 454,900 239,000 Transfer-In 1,295,054 1,636,398 1,498,900 1,685,200 1,220,500 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 8,447,103 8,789,056 9,003,100 9,364,200 8,708,300 DEVELOPMENT FEE FUNDS Interest Income 156,918 71,808 30,600 114,400 96,900 Development Fees 601,099 602,130 469,900 564,500 1,612,700 Other Revenues 4,330 5,270 229,000 1,205,000 5,000 Proceeds of Long Term Debt 63,471 118,198 25,400 29,600 29,200 Transfer In - 1,996,644 - - - DEVELOPMENT FEE FUNDS TOTAL 825,818 2,794,049 754,900 1,913,500 1,743,800 E 4 CITY OF CHINO HILLS FISCAL YEAR 2013-14 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual _Budget Actual Budget SPECIAL REVENUE FUNDS (Continued/ MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments 208,673 209,412 208,100 208,300 207,700 Proposition 1B - - - - Traffic Congestion Relief - - - - - Interest Income 13,181 6,539 6,600 11,800 9,600 Habitat for Humanity In-Lieu 60,989 45,105 77,000 70,000 148,000 Miscellaneous Grants 511,748 2,669,248 8,397,000 2,074,000 6,295,100 Transfer-In 703 - - - - TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 795,294 2,930,303 8,688,700 2,364,100 6,660,400 CAPITAL PROJECTS FUNDS Interest Income 27,635 21,344 15,900 70,300 31,000 Contribution from Developers - - - - - Contribution from Community Facilities Districts 7,542 3,687,625 3,213,200 1,036,500 4,411,700 Transfer In 9,223,084 4,402,869 29,337,800 5,311,400 28,685,800 TOTAL CAPITAL PROJECTS FUNDS 9,258,261 8,111,838 32,566,900 6,418,200 33,128,500 WATER UTILITY FUND Water Sales 17,843,847 20,690,757 23,626,800 22,662,800 24,986,500 Meter Installation Fees 12,320 9,934 5,000 17,100 20,000 Interest Income 149,240 128,636 102,700 218,300 176,400 Miscellaneous Charges 224,786 231,254 234,100 238,100 245,600 Other Miscellaneous Revenues 805,360 1,793,451 223,500 589,900 221,200 Proceeds From Sales 10,896 24,182 8,000 23,000 8,000 Inter-Fund Contributions 3,130,82.6 1,421,958 - - - Transfer-in 1,523 - - 100,000 - WATER UTILITY FUND TOTAL 22,178,798 24,300,172 24,200,100 23,849,200 25,657,700 SEWER UTILITY FUND Sewer Maintenance Fees 2,265,836 2,291,469 2,285,500 2,292,400 2,321,700 Inland Empire Utilities Agency Treatment Fees 3,212,634 3,253,156 3,625,300 3,594,100 3,938,900 Interest Income 223,649 182,894 91,700 224,500 206,900 Other Miscellaneous Charges 3,644 27,853 27,200 30,100 30,800 Transfer-In - - - - - Inter-Fund Contributions - 22,834 - - - TOTAL SEWER UTILITY 5,705,763 5,778,206 6,029,700 6,141,100 6,498,300 E 5 CITY OF CHINO HILLS FISCAL YEAR 2013-14 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget __ EQUIPMENT MAINTENANCE FUND Interest Income 19,433 16,382 17,200 35,000 28,300 Equipment Rental Fees 742,311 1,156,136 1,275,900 1,275,900 1,330,400 Other Revenues 25,664 579 - - - Contrib. From other funds - 208,268 - - Transfer-in 2,944 - - - - TOTAL EQUIPMENT MAINTENANCE FUND 790,352 1,381,365 1,293,100 1,310,900 1,358,700 INFORMATION TECHNOLOGY FUND Interest 2,134 715 1,100 2,400 2,000 Information Technology Charges 1,028,335 1,092,555 1,130,500 1,130,500 1,102,900 Other Revenue - 100 - - - Sale of Property 31 - - - TOTAL INFORMATION TECHNOLOGY 1,030,469 1,093,400 1,131,600 1,132,900 1,104,900 AGENCY FUNDS Taxes and Assessments 11,347,567 11,570,164 10,860,300 11,025,200 10,215,300 Interest Income 193,915 130,898 130,600 287,700 232,400 Other Miscellaneous Revenues 18,181 31,085 10,700 7,200 6,800 Contributions From Property Owners - - - - - Transfer-in 3,555,185 722,696 - - - Proceeds from long term debt 20,482,074 - - - - TOTAL AGENCY FUNDS 35,596,922 12,454,843 11,001,600 11,320,100 10,454,500 SUB-TOTAL ALL FUNDS 125,737,352 109,610,244 135,402,800 106,179,900 138,007,900 LESS: TRANSFER IN (16,447,681) (17,057,891) (36,009,000) (10,475,900) (36,323,400) TOTAL ALL FUNDS 109,289,671 92,552,353 99,393,800 95,704,000 101,684,500 E 6 CITY OF CHINO HILLS FISCAL YEAR 2013-14 FIVE YEAR REVENUE SUMMARY BY FUND 2013-14 2014-15 2015-16 2016-17 2017-18 GENERAL FUND TAXES Property Taxes 4,443,600 4,564,800 4,689,400 4,817,600 4,949,500 Prop Tax-Triple Flip 1,728,500 1,780,400 1,833,800 1,888,800 1,945,500 Prop Tax-VLF Swap 6,422,600 6,734,600 7,013,900 7,338,700 7,644,200 Sales Taxes 5,185,600 5,341,000 5,501,200 5,666,300 5,836,300 Other Taxes 2,982,400 3,147,300 3,355,300 3,618,800 3,954,600 TOTAL TAXES 20,762,700 21,568,100 22,393,600 23,330,200 24,330,100 LICENSE AND PERMITS Flat Fees and Permits 532,900 1,781,800 1,664,200 1,775,300 1,365,100 TOTAL LICENSE AND PERMITS 532,900 1,781,800 1,664,200 1,775,300 1,365,100 FINES AND PENALTIES Parking Citations 351,700 358,800 366,000 373,400 380,900 Traffic Violations and Other Fines 196,900 200,900 204,900 209,000 213,200 Administrative Citation 3,500 3,500 3,500 3,500 3,500 TOTAL FINES AND PENALTIES 552,100 563,200 574,400 585,900 597,600 REVENUE FROM USE OF MONEY AND PROPERTY 704,900 722,600 741,000 760,200 780,100 REVENUE FROM OTHER AGENCIES State Motor VLF/Off Highway Fees 40,000 41,600 43,300 45,000 46,800 TOTAL REVENUE FROM OTHER AGENCIES 40,000 41,600 43,300 45,000 46,800 CHARGES FOR CURRENT SERVICES Recreation Fees 1,284,500 1,321,100 1,358,700 1,397,500 1,437,500 Miscellaneous Public Works Fees 50,500 52,000 53,600 55,200 56,900 Trust Deposit Pass Through Revenue 663,800 683,800 704,300 725,400 747,100 User Fee Recovery Revenue 1,194,700 1,230,300 1,267,000 1,304,800 1,343,700 Police Services 11,500 11,500 11,500 11,500 11,500 TOTAL CHARGES FOR CURRENT SERVICES 3,205,000 3,298,700 3,395,100 3,494,400 3,596,700 OTHER REVENUES Administrative Overhead Charges 5,173,400 5,328,600 5,488,500 5,653,200 5,822,800 Other Miscellaneous Revenue 902,500 1,060,200 1,286,200 1,589,700 1,997,900 Sale of Property - - - - - Big League Dream Sports Park 500,000 515,000 530,500 546,400 562,800 TOTAL OTHER REVENUES 6,575,900 6,903,800 7,305,200 7,789,300 8,383,500 TOTAL REVENUE 32,373,500 34,879,800 36,116,800 37,780,300 39,099,900 TRANSFER IN 1,766,400 1,696,400 1,676,300 1,578,000 1,605,800 TOTAL GENERAL FUND 34,139,900 36,576,200 37,793,100 39,358,300 40,705,700 SPECIAL REVENUE FUNDS GAS TAX FUND Interest 7,500 7,500 7,500 7,500 7,500 State Gas Taxes 2,292,900 2,292,900 2,292,900 2,292,900 2,292,900 TOTAL GAS TAX FUND 2,300,400 2,300,400 2,300,400 2,300,400 2,300,400 E 7 CITY OF CHINO HILLS FISCAL YEAR 2013-14 FIVE YEAR REVENUE SUMMARY BY FUND 2013-14 2014-15 2015-16 2016-17 2017-18 SPECIAL REVENUE FUNDS (Continued) MEASURE I FUND Interest 17,800 17,800 17,800 17,800 17,800 Measure I Sales Tax 1,090,900 1,118,200 1,146,200 1,174,900 1,204,300 TOTAL MEASURE I FUND 1,108,700 1,136,000 1,164,000 1,192,700 1,222,100 AIR QUALITY IMPROVEMENT FUND Interest 4,400 4,400 4,400 4,400 4,400 Air Quality Control 92,000 93,800 95,700 97,600 99,600 Miscelleanous Grants - - - - - TOTAL AIR QUALITY IMPROVEMENT FUND 96,400 98,200 100,100 102,000 104,000 COMMUNITY DEVELOPMENT BLOCK GRANT 336,100 287,000 287,000 287,000 287,000 SOLID WASTE FUND TOTAL 4,711,300 4,947,000 5,194,500 5,454,300 5,727,400 LANDSCAPE AND LIGHTING DISTRICT FUNDS Taxes and Assessments 5,414,000 5,366,900 5,376,500 5,386,000 5,394,700 I Interest Income 61,700 58,400 58,400 58,400 58,400 Inter-Department Charges 1,767,600 1,905,300 2,028,400 2,114,100 2,174,700 Other Revenues 5,500 5,500 5,500 5,500 5,500 General Fund Subsidy 239,000 343,800 410,900 725,200 2,854,600 Transfer-In 1,220,500 1,319,700 1,382,300 1,439,700 2,626,800 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 8,708,300 8,999,600 9,262,000 9,728,900 13,114,700 DEVELOPMENT FEE FUNDS Interest Income 96,900 96,900 96,900 96,900 96,900 Development Fees (a) 1,612,700 23,035,800 18,998,100 13,964,700 7,871,600 Other Revenues 5,000 5,000 5,000 5,000 5,000 Proceeds of Long Term Debt 29,200 6,300 - - - DEVELOPMENT FEE FUNDS TOTAL 1,743,800 23,144,000 19,100,000 14,066,600 7,973,500 Note(a):Development Fees includes use of EIF credits MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments 207,700 207,700 207,700 207,700 207,700 Interest income 9,600 9,600 9,600 9,600 9,600 Habitat for Humanity In-Lieu 148,000 1,285,500 1,305,000 1,249,500 844,000 Miscellaneous Grants 6,295,100 162,300 169,800 177,700 186,000 General Fund Subsidy Street Sweeping - - - 44,500 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 6,660,400 1,665,100 1,692,100 1,644,500 1,291,800 E 8 CITY OF CHINO HILLS FISCAL YEAR 2013-14 FIVE YEAR REVENUE SUMMARY BY FUND 2013-14 2014-15 2015-16 2016-17 2017-18 CAPITAL PROJECTS FUNDS. Interest Income 31,000 31,000 31,000 31,000 31,000 Contribution from Community Facilities Districts 4,411,700 170,100 170,100 170,100 170,100 Transfer In 28,685,800 - - - TOTAL CAPITAL PROJECTS FUNDS 33,128,500 201,100 201,100 201,100 201,100 WATER UTILITY FUND Water Sales 24,986,500 27,485,200 30,233,700 31,745,400 33,332,700 Meter installation Fees 20,000 20,000 20,000 20,000 20,000 Interest Income 176,400 176,400 176,400 176,400 176,400 Miscellaneous Charges 245,600 249,000 252,500 256,000 259,600 Other Miscellaneous Revenues 221,200 477,600 477,800 478,000 478,300 Proceeds From Sales 8,000 8,000 8,000 8,000 8,000 WATER UTILITY FUND TOTAL 25,657,700 28,416,200 31,168,400 32,683,600 34,275,000 SEWER UTILITY FUND Sewer Maintenance Fees 2,321,700 2,416,000 2,479,100 2,521,700 2,551,300 Inland Empire Utilities Agency Treatment Fees 3,938,900 4,379,500 4,547,800 4,632,800 4,692,200 Interest Income 206,900 206,900 206,900 206,900 206,900 Other Miscellaneous Charges 30,800 30,800 30,800 30,800 30,800 TOTAL SEWER UTILITY 6,498,300 7,033,200 7,264,600 7,392,200 7,481,200 EQUIPMENT MAINTENANCE FUND, Interest Income 28,300 28,300 28,300 28,300 28,300 Equipment Rental Fees 1,330,400 1,021,300 1,269,800 1,061,000 1,121,500 TOTAL EQUIPMENT MAINTENANCE FUND 1,358,700 1,049,600 1,298,100 1,089,300 1,149,800 INFORMATION TECHNOLOGY FUND Interest 2,000 2,000 2,000 2,000 2,000 Information Technology Charges 1,102,900 1,452,000 1,333,100 1,203,200 1,279,400 TOTAL INFORMATION TECHNOLOGY FUND 1,104,900 1,454,000 1,335,100 1,205,200 1,281,400 AGENCY FUNDS Taxes and Assessments 10,215,300 8,890,000 7,778,200 7,721,700 7,372,400 Interest Income 232,400 155,800 108,900 105,100 97,400 Other Miscellaneous Revenues 6,800 6,800 6,800 6,800 6,800 Interfund Contributions - - - - AGENCY FUNDS TOTAL 10,454,500 9,052,600 7,893,900 7,833,600 7,476,600 SUB-TOTAL ALL FUNDS 138,007,900 126,360,200 126,054,400 124,539,900 124,591,700 LESS: TRANSFER IN (36,323,400) (3,530,000) (3,639,600) (3,913,000) (7,257,300) TOTAL ALL FUNDS 101,684,500 122,830,200 122,414,800 120,626,900 117,334,400 E 9 4 itto City of Chino Hills This page intentionally left blank. E 10 F I 1 L_ \-. ---1 ‘ - • 41111111 0 U . i 1114, 4 FA . , . , , ,. _. . ....._ . . • . . .. , ,, ',,,,, ., .- . • - ., .• . ,,. 0,.. , , -, . • , . • I. ) ,. . . 4 I ii, , •,.• . ( "T, 1 Tb 1 i '', .: .reR, I, • . , • ' - .L---1i : ‘ ..._, :: ,,...7r....r:.s_.i_„. •mt..... .1.j.,,..,-,',It; ,.ir.... .. .:1 "--— .— •' . %•$•-. 4:'. .' ' . ":k 4'.X-;`,"7 -' .; -– •.•- ' :1 4111,4'' ....-• z; / 'I I Open & Transparent Government OW of CH ino I- ills Cliganizatiani By Nativity Full Time Positions By AIc11iv illy discal Year 2{113-14 Legislative Cityl auuncil 'fl (IiAt anney pldminislralic�n Title an( Numbs r of Ft II Time (1}PQ si-sans, Assists r t Citl Rc cords 4oc ndinator(1) ----- Gnfl<lential(1) N Gpuffae Aslministrat ie Sectary Secs tery(1) 8h A' Ai Innis iatrat''se Cie ric(1) N�risi p.Her sled Legislative Expenditures FY 201 3-1 4 City Council $253,600 17% ,,� A - A. To ! j N) J JF; ; £" 17 1 City Clerk F, 4It' $889,500 JfJ..: tq x' It}!la I ° I 7 ;Ph7 E� VF I rt 130/0 VIII 'Al. i- l ',. -t��LrL � K .TiCity Attorney \N I �1�111 � ��f �. ±I�I $350,000 ,t, '� ;I1�II{ lill�l'a air'` 23% ,,ij 1>li li`�nlij Ci I Y ur CHINO HILLS ANNUAL BUDGET PEkbOltI 9EC aUIVII41ArKY ACTIVITY: CEGIaCN I IME FTU --i 3 FY2013-14.... ADOPTED/ ADJUSTED ADOPTED �. DUuGET BUDGET FULL-TIME POSITION PROGRAM: CITY CLERK City Clerk 1 Assistant City CieriT r 1 Records Coorainator 1 1 Administrative Secretary-Contiaential 1 oecretary 1 1 Aaministrative%ieraz , 1 (DIAL 6 6 PERIrrANEia I PArKT-TIME POSITION PROGRAM: CI r Y CEERR Administrative Cle,R I 1 TO!RC 1 1 F 3 .11Att 411P. City of Chino Hills paue hntcntionally left blank. F 4 CITY Or- CROW FIILE5 BUDGET SUMMARY FY 2010-11 FT LO7"1-"i L Fr An -13 FY 2012-13 FY 2013-14 ADur I EDI ADJUSTED PROJECTED RC/OPTED ACIDAC ACRAL BUDGET ACTUAL BDDuE1 LEGISLATIVE Personnel Services (365,065 931,054 944,900 924,500 a66,au0 Operations ant, IClaintenance 550,969 536,596 68a,u00 Ts 11,500 526,200 Capital Outlay 0 0 0 0 u TOTAL LEGISLAI ivE BuDGc i 1,416,834 1,467,650 1,634,5-(30 i,t.36;0i00 1,493,100 rt(uGITIRI01 City Council 241,349 234,685 257,300 ��aa0u 253,600 City Attorney .551,(156 358,730 350,000 470,00u 350,000 City Clerk 823,719 /314,435 1,0215,600 1,036,100 889,500 TOTAL LEGISLATIVE i.4715.634 1,467,650 1,633,900 1,7313,000 7_4y3_i0u ii F 5 Le• islative Cit Council Program Purpose The City Council is the governing body that guides the progress of the City of Chino Hills, The City Council responds to issues and concerns of the community by allocating resources, developing policies, and formulating strategies that support the continued health and economic viability of the City of Chino Hills. The City Council manages the growth and development of the community to ensure efficient and effective delivery of services now and in the future. Primary Activities The City Council is responsible for the formulation of legislative policies that provide guidance for the activities of the City. Significant Changes from Prior Year • Included cost for five replacement smart phones and chargers. Significant Items of Capital Outlay None Performance Measures • Develop and implement a plan for future growth and financial stability in Chino Hills. • Remain open and responsive to the concerns of the community. • Develop and foster City relationships with residents, businesses, other agencies, and community leaders. • Foster economic development. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 164,842 I 176,449 I 188,100 I 160,900 I 188,600 I 0.3% Operations & Maintenance I 76,507 I 58,236 I 69,200 I 69,000 I 65,000 I (6.1%) 1 Capital Outlay I 0I 0 0 0 0 N/A Total I 241,349 234,685 257,300 I 229,900 I 253,600 I (1.4%) (1) Percent change: "12/13 Adjusted Budget" column compared to"13/14 Budget"column. "N/A"—Not Applicable F 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CtGiiCE►i IV= PKOURI +-v+ CODE Pr<OGRAM: CITY COUNCIL 0200 r r Ai 0-1 i P r 411-12 FY 2012-13 FY 2012-13 FT 014-14 ADOPTED/ AnaUSTED PROJECTED ADOPTED ACTUAL ACiuAC 6015UE+ ACTUAL BUDGET rtmsGlQnr_C iui0 Regular salaries 39,842 sa,sziL id,IOU 30,600 39,700 1540 Fringe 5enerits 125,000 136,60r 145,400 IL0,3000 148,900 TOTAL PERSONNEC i34,a42 176,449 188,100 150,900 -isa,600 OPERATIONS &MAINTENANCE 2010 Memberships and Certifications 55,cr5 nsr,4r8 50,000 47,100 44, 100 zn i 5 Conferences, Meetings, and Training 0 'u 12,300 15,000 14500 x.030 Uniforms 0 0 0 0 1,000 .510 Contractual services 585 0 0 0 0 wrus0 Printing anOO Photocopying 3,841 0 400 3u0 400 4440 Oni..c supplies 828 512 100 1,000 700 4445 Special Portia u.,0 supplies 10,064 2,476 1,00u 1,400 500 4450 Reference Material. u„0 services z6�r 239 300 sou 300 kk" 6035 Telephone 5,300 7,731 4,500 3,900 c,r Ou i v+HC OPERA+IONS & MAINTENANCE 76,50/ ba.o6 69,z017 69,000 65,000 TOTAL 241,349 234,685 25/.300 «a00 253,600 FUNDING SOURCE: GENERA[FONU ($Z50,6u0) F , Le• islative Cit orne Prugram puse The City Attorney provides legal counsel and representation oil a wide variety of municipal issues. Pr imar y Activit€Gs The primary activity of the City Attorney is to provide legal gaidal ice to City staff al id officials on municipal issues, dispute resolution, coi'tract review, regulatory compliance, and litigation r evi sentation. Significant Changes from Priur Yea, Noy S;grrifir.ant Items Capital Outlay None Puffin-mance Measures Provide legal advice that enhai ices the City's ability to operate in a cost effective manlier. FY 2010-11 FY 2011-1z FY 2012-13 FY 2012-13 FY,u ia-ir+ Percent Aete..i /Actual nu-jusied Projected Budget uriung.(i) Budget Actual ' Personnel 0 I 0 I 0 0 0 N/A Operations & Maintenance 1 351,766 I 358,730 350,000 470,000 I 350,000 I 0% 1 Capital Outlay j 0 0 I 0 I 0 I 0 N/A Total I 351,766 ( 358,730 > 350,000 I 470,000 I 350,000 0% (1) Percent Change: "12/13 Adjusted Budget" column compares to"13/14 Budget"column. "NIA" = Not Applicable. F 3 CITY OF CHINO HILLS 'mow_ 6DuGe HCI iv!I Y: LEGIsLFA I IVE PROGRAM CODE PROGRAM: CITY ATTORNEY 1000 FT Yu l u-i I r T cQ11-12 FY 2012-13 FY 2012-13 F Y A4..1-714 HUM'Ieui ADJObIED rrcDJkCIED ADOPTED H%IOAL ACTUAL BUDGET AC1OHL DUET CrERIT !CMS & MAINTENANCE iu-tu Legal cervices 351,766 ios,rju 35u,uu0 470,000 350,000 I OTAL OPERATIONS & MAINTENANCE art_r6655 358,730 350;000 470,000 3o0000 TOTAL 351,766 3668,730 350,000 if 0,Du00 300,000 FUNDING SCORLE: GEMERr,L FOND ($350,000) r � Le islative • Program Purpose As an appointed official of the City Council, the City Clerk assists the City Council and City staff in the performance of their administrative, legal and legislative functions in accordance with State, Federal and City Codes, Ordinances, Resolutions, and Policies. Additionally, the City Clerk maintains the official records of the City and makes public records available for inspection. The City Clerk acts as Filing Officer under the Fair Political Reform Act and administers General and Special Municipal Elections. Primary Activities Responsibilities of the City Clerk include preparing City Council agendas and packets, assisting departments in submission of staff reports and support documentation, keeping an accurate record of the proceedings of the legislative body, administering oaths or affirmations, certifying, maintaining and retrieving official records and documents, receiving and processing claims/lawsuits against the City, coordinating bid openings, processing legal publications and notices, receiving and filing Campaign Statements and Statements of Economic Interest, administering Municipal and Special Elections, providing administrative/clerical support to the City Council, maintaining Municipal Code, maintaining City Seal, providing records management assistance and direction to City departments, providing receptionist service to the City, and providing Passport Acceptance Agency services to the community. Significant Changes from Prior Year • Cost for "signature look" letterhead, notecards, and programs moved to City Clerk budget. • Added costs for dais nameplates and Commission name displays located in lobby to City Clerk budget. • Added costs for consultant who will develop Electronic Records Management Policy and prepare update to Records Management Manual and Retention Schedules. Significant Items of Capital Outlay None Performance Measures • Prepare City Council Agendas and Minutes. • Comply with State and City reporting requirements for Campaign Statements and Statements of Economic Interest. • Administer General Municipal Election. • Maintain hard copies and online version of Municipal Code. • Scan additional City records into the OnBase Imaging System. • Assist departments in development of records systems and file conversions. • Conduct ongoing training relating to Records Management for all City departments. • Respond to requests and subpoenas for records. F 10 Le islative • Process Passport Applications. • Continue to improve and enhance the availability of public records on the City's website. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual I Personnel I 701,023 I 754,605 I 756,800 I 763,600 I 778,300 I 2.8% I Operations & Maintenance I 122,696 I 119,630 1 269,800 1 272,500 I 111,200 I (58.8%) 1 I Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A I Total I 823,719 I 874,235 11,026,600 I 1,036,100 I 889,500 I (13.4%) (1) Percent change: "12/13 Adjusted Budget" column compared to"13/14 Budget" column. "N/A"—Not Applicable F 11 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY CLERK 0400 FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 431,739 441,191 428,400 428,400 428,400 1015 Part-Time/Seasonal Wages 0 1,008 0 0 0 1020 Overtime Salaries 4,944 3,234 4,000 4,000 4,000 1540 Fringe Benefits 264,340 309,172 324,400 331,200 345,900 TOTAL PERSONNEL 701,023 754,605 756,800 763,600 778,300 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 1,548 1,988 1,200 1,100 1,100 2015 Conferences, Meetings, and Training 40 0 1,000 900 1,000 3090 Professional Services 8,772 6,511 3,500 3,000 8,500 3105 Temporary Employee Services 0 0 0 0 4,100 3115 Information Techology Service Charge 60,370 79,842 63,800 63,800 61,100 3190 Contractual Services 5,995 7,004 5,300 3,600 4,500 4010 legal Advertising 3,090 4,287 4,500 7,000 6,000 4025 Election Expense 29,406 292 175,500 175,500 700 4030 Printing and Photocopy Services 0 0 0 0 4,100 4035 Postage and Express Delivery 6,428 11,212 6,900 11,200 12,000 4125 Surety Bond 0 0 100 200 200 4440 Office Supplies 5,792 6,562 6,200 4,800 5,100 4445 Special Parts and Supplies 0 0 0 0 700 4450 Reference Materials and Services 588 629 700 500 700 5025 Office Equipment Maintenance 128 128 200 200 200 6035 Telephone 539 1,175 900 700 1,200 TOTAL OPERATIONS & MAINTENANCE 122,696 119,630 269,800 272,500 111,200 TOTAL 823,719 874,235 1,026,600 1,036,100 889,500 FUNDING SOURCE: GENERAL FUND ($889,500) F 12 CcJJI w . is `11 k. A ,j F.w #"+! 'pit .:; ..,_,..,.,. .. ..,,..1,,A.:1?...:,..--.:,,,..- 1 . . • • Community-owned open Space \of CrA\cO;svity G1\t`i Os Ovgaviaeon fly Activity a pc' 'ACAS-AA CAti��,���f Sca��eat Oar ager am ccoleo, atoll, �rQns ����y1t tt'<<tne QO Ad t�Fu ����) Numtpe t a�a9 er(�) rate andthIs+ t iFLOCM Mpscyst o ^a9g� Pas\Sac\lovpdrtdtO Ve Etac t�s�AA t1) onfi cit-t N�5�t`a9� �QQ � INka Patio\straiNe Os% ti\ava9em ot �Act it�o�� 1,1‘.0%.et t\on+ -�itiea+dN Re5C0N G Poaitio+9 u�e,'n ofAu\t-�in��+razt�l -�,tie�Nd��mb°ROpss��"�1) 9es�ct P+ naet G7 1\Services P scions aG�1\�a'C of AUl\S rc`t T\e a-d N�cnt el eJe+e Ra�a1�gos`°ns G��1�'�b��Pu\9 M�ma�t+��� d Nom' ROA:VA n�'��t Witte an u R 1s�trveAt�tt+til Sate �o9., as 9 °c Adm s Katie. Qubr�G Ftp\\rte, Adm�str b b+ City Manager Expenditures FY 2013-14 Administration $927,200 Risk Management 5% $2,261,500 Community Relations 11% $534,800 3% ' Contract Service:. 24% 444\ 1\4\\\\\\ \:\ Human Resources $348,700 Public Safety 2�/fl $11,263,100 55% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY : CITY MANAGER FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION City Manager 1 1 Assistant City Manager 1 1 Assistant to the City Manager 1 1 Senior Administrative Analyst 1 1 Executive Secretary 1 1 Administrative Secretary -Confidential 1 1 Sub-Total 6 6 PROGRAM: COMMUNITY RELATIONS Community Relations Manager 1 1 Senior Administrative Analyst 1 1 Administrative Analyst I'll 1 1 Sub-Total 3 3 PROGRAM: HUMAN RESOURCES Senior Human Resources Analyst 1 1 Personnel Assistant 1 1 Sub-Total 2 2 TOTAL 11 11 PERMANENT PART-TIME POSITION PROGRAM: COMMUNITY RELATIONS Video Production Technician 1 1 TOTAL 1 1 G 3 4 4ave. City of Chino Hills This page intentionally left blank. G 4 Ci t Y OF GRIND- HILLS BUDGET SUMMARY FY 2010-11 FY 2011-12 Fr al=it-73 rY 2u12-13 FY 2013-14 ADOPTED! ADJUSTED PROJECTED MDCPIED ACTUAL p C ONE Qu Dia ET ACTUAL BUDGE VIi T lifitiNfiGER Personnel Services 1,506,0s4 1,505, 15 i 1,641,300 1,548,500 -1,05.3, IOD Operations and Maintenance 15,762,648 16,855,740 18,140,500 _10, 1 15,(DO 18,679,500 Lapitai uuuay 23,90i O 15,300 15,300 0 TOTAL CITY MANAGER BUDGE i •i r_c33_4s3 18,410,901 19,797,100 '19,6130.30u c17_432,00 PROGRAM Administration 1,015,550 1,478,428 1,466,100 1,626,000 yc7,200 k..ommuniky Relations 475,166 004,z31 562,200 495,900 03zt,s00 Contract services 4,327,337 4,520,06-i zi,/o[,oDO 4,705,300 4,897,300 Human Resources 68,047 366,326 375,800 30r,u00 348,700 Public Safety a,azir,600 iu,c 15,345 11,041,800 10,929,900 .1-1,z00, 100 RisR Management 1,158,595 1,s46,0-i0 1,000,400 1,565,200 2,261,500 TOTAL CITY MANAGER i rc5s,4ss -'18,4100,9001 19,797,100 19,680,50u za,c3c_6vai i G 5 Cit Mana. er Administration Program Purpose The purpose of this Program is to establish organizational goals, administer all City programs, organize efficient delivery of municipal services, and implement City policies pursuant to the direction of the City Council. Primary Activities The City Manager administers Council policy, provides leadership, and implements efficient and effective delivery of municipal services. The City Manager establishes and maintains controls to ensure that all operating departments adhere to City Council and legally mandated policies and regulations. The City Manager is responsible for the day-to-day operations of the City. He serves as the Director of all City personnel, is responsible for the execution of City Council policy, the enforcement of all laws and ordinances, the preparation of the City's annual budget, public relations and public information, and legislative relations. Five City departments report to the City Manager: Community Development, Community Services, Engineering, Finance, and Public Works. The City Manager's staff is responsible for support to the City Manager, risk management, public relations and public information, grant administration, and personnel/labor relations. Significant Changes from Prior Year • Special Studies was reduced because no Tehachapi Renewable Transmission Project (TRIP) expenses are expected. Significant Items of Capital Outlay None Performance Measures • Implement budget directives. • Provide leadership and direction to City staff. • Maximize public outreach efforts, and include the use of other innovative techniques for communicating with the public. • Commence and complete annual development fee update. • Monitor State budget impacts. • Maximize website capabilities and use. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 705,512 I 726,703 774,700 { 725,600 I 692,100 { (10.7%) 1 Operations & Maintenance I 311,176 I 751,725 I 691,400 901,000 I 235,100 1 (66,0%) Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A I Total I 1,016,668 I 1,478,428 I 1,466,100 I 1,626,600 I 927,200 I (36.8%) (1) Percent Change: "12113 Adjusted Budget" column compared to"13/14 Budget" column. "N/A" = Not Applicable. G 6 3 CITY OF CHINO HILLS MAAuJkr buDGr I HC 1 MI T: Ci I T MART/AGER PROGRAM CODE PrcOGRAM: ADMINISTRATION 0300 FY 2010-11 FY 2011-12 FY 2012-13 FT z0-ic-i3 FT cu13-14 ADOPTED! HGJUaTED PROJECTED ADOPTED ACTUAL ACTUAE BODGE , i UAL BUDGET PERSONNEL 1010 Regular Salaries z5z,0240 454,340 452,600 437,400 ziurs,au0 NOLO Overtime Salaries Q Li i 500 500 500 1540 rringe rsenerits 251,172 272,13L iL 1,601 car,700 283,100 IO IAL PERSONNEL t03,olz rc6-rOa 774,700 725;600 69z,i00 , OPERATIONS & mi►iil i EAF►NCE 2010 Memberships and Certifications ,,,Q70 3,475 3,200 3,5uu 3,cu0 Lula Conferences, Meetings, and Training ,35t u 4,400 4,900 3,O.0 iva0 rroressional services 96,397 11z,994 EK5u0 51,200 40,000 3115 Information Tecnnoiogy Service 7narges 98,771 92,490 97,800 ar,suu 92,6'10 3135 Special Studies 16,rzFzF 432,71'3 418,500 642,500 O 019u contractual Services 85,76u 99,r iz x5,600 92,000 90,000 4015 Advertisii g an rromotion 3,357 1,355 .i,uuu 3,LUu 1,000 zFu35 Postage and Express Delivery is 115 200 200 L00 zzziu Orrice Supplies 3,955 5,916 z,uuu 3,300 3,000 4450 Refei ence Materials ana Services 382 495 40u 6uu 400 6035 Telephone 1,/45 2,450 1,800 1,700 -I,ruO TOTAL OPERATIC/Nb tk MAR 1 ErukriCE 311,176 751,725 691,400 90-i_u00 235,100 1OIHF 1,0=16,6ss "1,4r$_4c3 1,4E6,100 1,626,600 927,200 FrAL/ING SOURCE: GENERAL FUND($927,200) G 7 Cit Mana• er Communit Relations Program Purpose The purpose of the Community Relations Program is to provide accurate and timely information to citizens, other public agencies, and the media regarding City programs and policies. This Program provides support to the City Council and operating departments by assisting them with the development and delivery of information to the community. Primary Activities The primary activities of the Community Relations Program include developing policies and guidelines for providing information to the media and to our citizens; promoting Chino Hills with the goal of attracting new business; providing support to existing businesses; and acting as a liaison to other agencies, service clubs, and the Chino Valley Chamber of Commerce. The Community Relations Program develops, coordinates, and implements the City's public information plan utilizing all resources available including the media, City website, utility bill inserts and taglines, the government access cable channel, and a variety of City-created publications. In addition, staff provides assistance to the Mayor for the development of articles, speeches, and presentations. The Community Relations Program manages the content of the City's Website and City TV-3 cable channel and produces all video programming. The Community Relations Program coordinates high visibility special events such as the annual State of the City address, VIP visits, and movie and television productions. This Program provides quality control on all City printed materials, maintains a list of dignitaries and will serve as a protocol advisor and key resource for operating departments who coordinate special events. Significant Changes from Prior Year • Professional Services decreased due to the elimination of hiring an outside production company for the Annual State of the City video. The reclassification of the Admin Clerk to a Video Production Technician will allow staff to edit and shoot the video in-house. • Contractual Services decreased due to the elimination of costs associated with the hiring of video production staff from an outside source, and the reclassification of the Admin Clerk to a Video Production Technician for the coverage of the City Council Meetings. • Advertising & Promotion costs increased due to the desire to create a new design and signature look for a high capacity folder, resource directory, and the use of professional photography for Economic Development materials. The increased costs will also include the reprinting of an invitation/note card for Council and staff use with a new design. Significant Items of Capital Outlay • Vehicles and Equipment decreased after last year's one-time $15,300 expense for the purchase of a Video Production ENG Camera Kit for video production has been expended from the PEG Reserves. G 8 Cit Mana • er Commu nit Relations Performance Measures • Provide public information and community outreach assistance to each City department. • Maximize public outreach efforts, and include the use of other innovative techniques for communicating with the public. • Increase public knowledge of City programs and services. • Effectively communicates information to internal (City Staff) and external audiences (City Residents). • High attendance and visibility at community events. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 1 409,959 I 427,153 I 449,400 I 413,100 I 453,300 I 0.9% Operations &Maintenance I 65,207 I 77,278 I 97,500 I 67,500 I 81,500 I (16.4%) 1 Capital Outlay I 0 1 0 I 15,300 I 15,300 1 0 I N/A Total I 475,166 I 504,431 I 562,200 I 495,900 I 534,800 1 (4.9)% i (1) Percent Change: "12/13 Adjusted Budget"column compared to"13114 Budget"column. "N/A" = Not Applicable. G 9 4 +v. City of Chino Hill S This page intentionally left blank. G 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: COMMUNITY RELATIONS 0320 FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 255,816 259,339 261,300 253,700 278,000 1015 Part-Time/Seasonal Wages 20,092 19,781 24,400 4,900 0 1020 Overtime Salaries 0 0 0 100 0 1540 Fringe Benefits 134,051 148,033 163,700 154,400 175,300 TOTAL PERSONNEL 409,959 427,153 449,400 413,100 453,300 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 890 800 900 900 500 2015 Conferences, Meetings, and Training 0 0 11,500 11,500 11,500 2030 Uniforms 0 0 400 200 200 3090 Professional Services 8,326 8,265 26,000 8,300 11,000 3190 Contractual Services 24,770 27,558 29,200 17,700 18,700 4015 Advertising and Promotion 26,441 31,818 25,000 24,300 33,500 4030 Printing and Photocopy Services 0 173 500 500 500 4035 Postage and Express Delivery 0 174 100 300 500 4430 Small Equipment and Tools 96 0 0 0 300 4440 Office Supplies 554 539 400 400 400 4445 Special Parts and Supplies 971 4,201 400 400 400 4450 Reference Materials and Services 384 193 300 300 600 6035 Telephone 2,775 3,557 2,800 2,700 3,400 TOTAL OPERATIONS & MAINTENANCE 65,207 77,278 97,500 67,500 81,500 CAPITAL OUTLAY 8060 Vehicles& Equipment 0 0 15,300 15,300 0 TOTAL CAPITAL OUTLAY 0 0 15,300 15,300 0 TOTAL 475,166 504,431 562,200 495,900 534,800 FUNDING SOURCE: GENERAL FUND ($534,800) 0 11 Cit Mana• er Contract Services Program Purpose The Contract Services Program is responsible for the administration of the Refuse and Recycling contract and Household Hazardous Waste contract, implementation of the City's Source Reduction and Recycling Element (SRRE) and Household Hazardous Waste Element (HHWE). Primary Activities The primary activities of the Contract Services Program include the implementation of the City's Source Reduction and Recycling Element (SRRE) and the Household Hazardous Waste Element (HHWE). This includes management of the Commercial and Residential Solid Waste and Recycling contracts to ensure solid waste diversion requirements mandated by the State and addressed in the SRRE are being met. The Household Hazardous Waste contract provides for the collection, recycling, treatment, and disposal of household hazardous waste generated by the residents within the community. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Prepare City Council Agenda items as necessary for program implementation. • Implement and monitor Source Reduction and Recycling Programs. • Comply with State and local reporting requirements for Solid Waste reduction and Household Hazardous Waste management. • Monitor Solid Waste and Household Hazardous contracts. • Provide public education programs regarding City ordinances and State laws. FY 2010-11 FY 2011-12 FY 2012-13 ' FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 0 I 0 I 0 I 0 I 0 I N/A Operations & Maintenance 14,327,337 14,520,061 14,782,800 I 4,705,300 14,897,300 I 2.4% Capital Outlay I 0 0 I 0 1 0 I N/A Total 14,327,337 14,520,061 14,782,800 I 4,705,300 14,897,300 I 2.4% (1) Percent Change: "12/13 Adjusted Budget"column compared to"13/14 Budget"column. "NIA" = Not Applicable G 12 CITY OF CHINO RILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGITAM CODE PROGRAM: GOIC i IMC i SEnil 1UEu 3500 i 1-T ZIAU-11 FT LU11-1L FY 2'012-13 FY 2012-13 FY 2013-714 ADur I ED/ ADJUSTED rrctliCGiED ADOPTED AC+I OAr ACTUAL BUDGET ACTUAL BODGE 1 OPERA I IONS & MAINTENANCE - I 10.15 Conrerences, /Meetings, and Training 0 0 I7 0 0 3090 Professional services 17,738 0 0 I7 0 3140 Refuse Contract 4, 1 vi0,..10 4,372,424 4,604,600 4,571,600 4,1 I ',out) 0 IA vontractual Services aa,at3.I 101,662 102,700 102,700 102,700 4015 HaveRising an rromotion 19,279 44,975 (5,500 a 1,000 83,300 i I OTAL OPERATIONS &MAINTENANCE 4.3z(Ji1 u 0Lu;ue1 4,782,800 4,705,300 4,891;300 I i TOTAL 4.3Li;33/ 4,020,061 4,782,800 4,705,30u 4,851;3u0 I FUNDING SOURCE: GENERAL FUNu ( Io6,uu0) SOLID WASTE FUND ( 4,711,300) Note: (a) General Fona expenaitures of$83,300 will be reimbarsed by Used Oil Payment Program (OPP) and Department of Conservation Grant. G 13 City Manager sources rrogram Purpose The impose of the Daman Resources Prgiani i5 to waAimize the City's must critical imsoarce -- its employees — by effevtively recruiting, training, arid developing City staff and providing personnel support to supervisors an id mai gagers. Nrirrmaiy Act;vities The primary activities of the Human Resources Pi ogram invinde i e„raitment, training, benefit administration, employee muugi.;tion, labor negotiations, Maintenance and updating of Personnel Rules and Administrative Policies, monitoring ng of salary, vomt.e1�sation, ana classification plans, and ensuring conformance with applkeble laws ana regulations. Siyniricant Changes from Prior Yea' ■ Legal Services was increased due to anticipated Meet and Confer costs al Id to include a legal review of the City's Section 125 plan. - Medical Services was increased due to additional pm-employment pnysical cysts for new part- time Recreatiun staff foi the new community center and the add;tioi lal ayuati„s program. • P,ofessional Services was decreased to reflect the completion of tfie City's Classificatiui1 and Compensation Study. Significant items of Capital Outlay None rerformance Measures • Re .reit, screen, assess, ana provide the qualified persue mei ne.,essary to ill vacant positions. - Perform effective background in nvestigatio��s of fig gal candidates. - Develop arid administer a benefits program That meets the needs of e��1ployees while being cost vons..ious ana consistent with other progressive - Meet all feden al and state reporting requirements. • Develop and deliver training programs that meet organization gal needs ana goals. - Evaluate the City's Person'lel Rules, Administration Policies, and ally applicable Memos oda of Understanding. - Analyze data collected from exit interviews of employees separating from City empiuyent to assist ill lowering the City's employee turnover rate. - Complete new contract negotiatiuns. r r 2010-11 FY 2011-12 FY 2012-13 FY 2012-i o FY 2013-14 Percent Actauf Hctuat r,ujusted Projected ttaaa„r mange ,i) i.. Budget Actual Personnel I 224,495 I 230,546 I 240,000 I 236,300 I 236,600 I (1.4%) ( Operations & Maintenance I 143,552 I 135,780 135,800 ( 121,300 I 112,100 I (17.5%) Capital Outlay I 0 I 0 I 0 I 0 I u I N/A I Total I 368,047 I 366,326 I 375,800 I 357,600 I 348,700 I (7.2%) I (1) Percent Change: "12/13 Adjusted Budget"column compare to"13/14 Budget"column. "N/A" = Not Applicable. ti 14 1 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: HUMAN RESOURCES - 2200 , FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 141,706 141,706 141,200 139,300 135,700 1020 Overtime Salaries 0 0 500 500 500 1540 Fringe Benefits 82,789 88,840 98,300 96,500 100,400 TOTAL PERSONNEL 224,495 230,546 240,000 236,300 236,600 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2,810 600 3,400 3,300 3,400 2015 Conferences, Meetings, and Training 73,321 72,014 57,600 50,700 51,700 3010 Legal Services 4,080 19,358 5,000 5,000 10,000 3025 Medical Services 12,451 11,715 15,400 13,800 17,100 3090 Professional Services 32,180 11,596 34,000 32,100 10,000 4015 Advertising and Promotion 576 1,350 1,500 900 1,500 4030 Printing and Photocopy Services 0 313 100 0 0 4450 Reference Materials and Services 2,248 1,781 3,300 2,800 3,000 6035 Telephone 1,050 1,152 1,000 700 1,100 7415 Special Departmental Expense 14,836 15,901 14,500 12,000 14,300 TOTAL OPERATIONS & MAINTENANCE 143,552 135,780 135,800 121,300 112,100 TOTAL 368,047 366,326 375,800 357,600 348,700 FUNDING SOURCE: GENERAL FUND ($334,000), GAS TAX($400), LANDSCAPE AND LIGHTING DISTRICT FUND ($1,600), WATER UTILITY FUND ($8,100), SEWER UTILITY FUND($4,600) Note: (a) General Fund expenditures of$800 will be reimbursed by Used Oil Payment Program (OPP) and Department of Conservation Grant. G 15 Cit Mana• er Public Safet Program Purpose The purpose of Public Safety is to provide general police services and a variety of community services through a contractual agreement with the San Bernardino County Sheriff's Department. In collaboration with the City, the Sheriff's Department can continue to develop the community policing programs that meet the specific needs of Chino Hills' residents. Primary Activities The primary activities of the Public Safety Program include general law enforcement, crime prevention, traffic enforcement, Neighborhood Watch Residential/Business, and other public education programs. The majority of services included in the Public Safety Program are provided through a contract with the San Bernardino County Sheriff's Department. The Sheriff's Department mandates some in-service training, however, additional training will be provided by the City to ensure the Officers meet the specific needs of the community. In collaboration, the City and the San Bernardino County Sheriff's Department will develop a comprehensive Community Policing plan to meet the future policing needs and services of the City. This includes increasing public safety personnel and equipment. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Maintain police services and programs that will decrease and maintain low crime levels. • Continue interaction between City staff and the Sheriff's Department personnel to meet the needs of each agency and those of the community. • Continue to develop and modify community policing program. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 0 0 0 0 0 N/A I Operations & Maintenance I 9,923,697 I 10,215,345 I 11,041,800 I 10,929,900 I 11,263,100 2.0% I Capital Outlay I 23,903 I 0 1 0 I 0 I 0 I N/A Total I 9,947,600 10,215,345 I 11,041,800 I 10,929,900 111,263,100 I 2.0% (1) Percent Change: "12/13 Adjusted Budget"column compared to"13/14 Budget" column. "N/A" = Not Applicable. G 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: PUBLIC SAFETY 6000 FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 4,045 4,045 4,100 4,100 4,100 3090 Professional Services 84,176 84,915 81,500 80,900 81,800 3115 Information Technology Service Charges 0 0 10,000 10,000 12,400 3170 Police Services 9,696,227 9,985,312 10,770,700 10,677,500 11,038,700 3172 Parking Fine Processing Services 117,700 110,299 123,800 100,800 104,600 4030 Printing and Photocopy Services 3,465 0 3,500 2,700 2,700 4035 Postage and Express Delivery 20 0 100 100 100 4420 Computer Hardware & Software Expense 0 0 16,900 16,900 0 4430 Small Equipment and Tools 0 6,650 13,100 13,100 0 4445 Special Parts and Supplies 9,138 16,592 10,000 10,000 10,000 6035 Telephone 8,526 7,132 7,700 13,400 8,300 7220 Administrative Overhead 400 400 400 400 400 TOTAL OPERATIONS & MAINTENANCE 9,923,697 10,215,345 11,041,800 10,929,900 11,263,100 CAPITAL OUTLAY 6050 Office Furniture and Equipment 23,903 0 0 0 0 TOTAL CAPITAL OUTLAY 23,903 0 0 0 0 TOTAL 9,947,600 10,215,345 11,041,800 10,929,900 11,263,100 FUNDING SOURCE: GENERAL FUND ($11,162,700) CITIZEN'S OPTION FOR PUBLIC SAFETY GRANT ($100,400) G 17 Cit Manager Risk Management Program Purpose The Risk Management Program is responsible for identifying and analyzing loss exposures, examining the feasibility of alternative risk management techniques, selecting the most appropriate alternatives, implementing the selected methods, and then monitoring and improving the risk management program. When this is accomplished, overall liability will be minimized and the proper risk transfer technique will be determined. Primary Activities Administration of the Risk Management Program includes coordinating the receipt, investigation, and resolution of liability claims filed against the City; coordinating employee medical care and solution of Workers' Compensation claims; coordinating recovery when City property has been damaged; developing safety training programs and participating in safety meetings; monitoring losses and expense reserves; evaluating City insurance needs and purchasing appropriate coverage. From July 1, 1992, through December 31, 2012, the City is averaging approximately 31 liability claims per year with an average cost of $11,304 per claim. In fiscal year 2012-13, from July 1, 2012, through December 31, 2012, there have been 7 claims with an average cost of $6,138, During fiscal year 2011-12, there were 11 new Workers' Compensation claims. The average for the previous five fiscal years is 12 claims per year. Significant Changes from Prior Year • Liability Insurance has increased $739,900 due to increased cost of claims in the insurance pool and payment of previously deferred retrospective deposit amounts. • Workers' Compensation Insurance has increased $23,800 due to the increased cost of claims in the insurance pool. Significant Items of Capital Outlay None Performance Measures • Develop information systems to provide the City's management staff with tools to control workers compensation and liability expenses. • Implement safety policies to ensure that the daily work functions result in a decrease of work- related injuries and damage to property. • Reduce the time period that liability claims remain active, thereby reducing the reserve amount calculated in the City's annual deposit. • Ensure that the safety program is compliant with all federal, state, and local guidelines. • Continue the Citywide safety program. • Conduct periodic evacuation drills. • Conduct regular safety inspections of various City facilities. • Conduct mock OSHA inspections to help ensure compliance with OSHA standards, G 18 • Cit Allam, er Ris / ana• emen FY[t710-11 FY 2011-12 FY 2012-13 FY 2012-,3 FY 2013-14 Percent /Actual Actual Adjusted Projected tBuadet CII.Ne(i) Budget Actual Personnel I 166,916 I 170,759 I 177,200 [ 173,500 I 111,100 I (3.4%) 1 Operations & Maintenance I 991,679 I 1,155,551 1 1,391,200 [ 1,391,700 1 2,090,400 I 50.3% 1 I Capital Outlay I 0 1 0 0 I 0 1 0 I N/A F I Total I 1,158,595 I 1,326,310 I 1,568,400 I 1,565,200 1 2,261,500 I 44.2% F (1) Percent Change: "-!irks Hujusteu Budget"column compared to"13/14 Budget"column. "N/H"= laot Applicable. Li 1 1 CITY OF eRINU RICES ANNUAL BUDGET ACTIVITY: CITY MANHGtR PRUG r k141 uuDE PROGRAM: RISK MANAGEMENT 2100 FY 2010-11 FY 2011-12 F r zOi X-is FT A0-i c--i 3 FY 2013-14 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL HCIUHL 6uDOE1 ACTUAL BUDGET PERSO NNL I 1010 Regular Salaries 106,351 106,351 106,000 104,-10u 100,0u0 1540 Fringe Benefits 00,005 04,408 71,200 69,400 70,600 IuIALFERsuNNEE 166,916 170,r5y in,A00 ir3,500 171,100 OPERATIONS & MAINTENANCE Lu1 u Memberships and Certifications 350 in 400 400 400 zu I0 Conferences, Meeti,Igs, and Training 0 u ',Lull 10u 200 3190 Contractual Services 42,998 42,511 43,700 43,/CU 43,1 u0 4110 Liability Insurance i35,a03 6L6,51u 779,700 779,700 1,444,300 4 i lo Fire and Casualty Insurance 286,L0L 309,390 309,900 311,400 311,400 41 z5 Surety ons 1,843 1,843 z,u00 I,5u0 2,000 4130 Workers' Compensation insurance 108,797 155,654 242,400 24z,4u0 z66,z00 414u Unemployment Insurance J,438 itlizruo 1u,000 10,000 10,000 zizriu Small I vols& Equipment 0 0 u 0 9,500 4450 Reference Materials any Services 475 475 500 00u 000 7415 Special Departmental Expense 1,03$ 1,790 1,400 1,600 z,z00 TOTAL OPtRA i lulq & MIAMI ENHNCE 991,679 1,155,551 1,391,200 -1;.,iJ00 ‘,00,4001 1 1 'u'.' '._ 1,158,595 1,326,310 .1,51:03_z00 i_Qoo.A0 241,500 ruINDING SOUrcCE: GENERAL FUND ($2,261,500) G 20 COMMUNITY DEVELOPMENT i ■ M , , , . _ . . ,_ '. , __ . . _ . _ . . , .. _ . . . _ . .. , ._.___ , ..ii.......4,_. . .. •. : . . _. ,..._ , . , . _ .. _ , _ ..______•_ — _ .� _. ,fid'. _..-� _ • _•% y4 F,a+ may_ _ - fi . Y .,._ ..i-_ i.. 'W tri . 4 T 2 .., , . .. y t •♦� �' t 'JAS'- ' t.J • • tiil _ R *` A ,' "' " j 4, tom' .� • s Eye View �f Chino Hills City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2013-14 Community Development City Council City Manager • Community Development Administration Title and Number of Full Time Positions Director Administrative Analyst Jill(2) Joann Lombardo Administrative Secretary(1) Secretary(1) Building Services Development Services Economic Development Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions Assistant Community Development Director— Assistant Community Development Director— None Building Services(1) Development Services(1) Assistant Building Official(1) Principal Planner(1) Building Inspector 1111(2) Senior Planner(2) Permit Technician ILII(2) AssistantlAssociate Planner(2) Community Development Expenditures FY 2013-14 Economic Development $73,600 2°i Administration $919,300 29% 1 1 ; Development Services $1,307,500 41% i { Building Services $880,500 28% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT , "" FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION Community Development Director 1 1 Administrative Analyst lilt 2 2 Administrative Secretary 1 1 Secretary 1 1 Sub-Total 5 5 PROGRAM: BUILDING SERVICES Assistant Community Development Director- Building Services 1 1 Assistant Building Official 1 1 Building Inspector 1/11 2 2 Permit Technician Jill 2 2 Sub-Total 6 6 PROGRAM: DEVELOPMENT SERVICES Assistant Community Development Director- Development Services 1 1 Principal Planner 1 1 Senior Planner 2 2 Associate Planner 2 2 Sub-Total 6 6 TOTAL 17 17 PERMANENT PART-TIME POSITION, PROGRAM: BUILDING SERVICES Permit Technician Illi 1 1 TOTAL 1 1 H 3 City of 10011r Chino Hills This page intentionally left blank. H 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET COMMUNITY DEVELOPMENT Personnel Services 2,087,870 2,054,074 2,080,000 2,062,700 2,121,900 Operations and Maintenance 506,749 692,139 964,500 962,400 1,059,000 Capital Outlay 0 0 0 0 0 TOTAL COMMUNITY DEVELOPMENT 2,594,619 2,746,213 3,044,500 3,025,100 3,180,900 PROGRAM Administration 960,411 1,214,711 1,004,600 933,700 919,300 Building Services 979,140 868,895 847,500 840,600 880,500 Development Services 593,394 631,562 1,122,800 1,207,100 1,307,500 Economic Development 61,674 31,045 69,600 43,700 73,600 TOTAL COMMUNITY DEVELOPMENT 2,594,619 2,746,213 3,044,500 3,025,100 3,180,900 H 5 Communit Development Administration Program Purpose The Administration Program of the Community Development Department provides administrative services to the City's Building Services, Development Services, and Economic Development Programs. The Administration Program attends all City Council and Planning Commission meetings; attends the Parks and Recreation Commission and Public Works Commission meetings, as required; coordinates, prioritizes, and oversees all Department activities; manages budgetary matters, and promotes employee training. Primary Activities The Administration Program's primary duties include: responding to City Council, City Manager, Planning Commission; responding to other City Commissions and other City Departments' concerns as it involves the Community Development Department; implementation of Council policies as it applies to the Department; preparation, implementation, and management of the Department's budget; coordination of developer project trust accounts; personnel management and training, and the promotion of the City's objectives with regard to the development review process. Significant Changes from Prior Year • Completion of Public Works Construction due to a one-time funding from the Department of Energy's Energy Efficiency and Conservation Block Grant Program (EECBG). • Increase in Contractual Services due to the increase in projects which require Negative Declarations and/or Environmental Impact Reports when filing Notices of Determination with the Clerk of the Board's Office. Significant Items of Capital Outlay None Performance Measures • Promote customer service to the community. • Evaluate performance of each Community Development Program and provide direction to each Program. • Implement and administer the Department's operating budget. • Prepare reports, analyses, investigations, and make recommendations to the City Manager, City Council, and Planning Commission. • Promote employee training. • Monitor developer-funded costs related to processing development projects. • Complete special projects as requested by the City Council and City Manager. • Implement Department-wide sustainability/green related measures. H 6 i Common' DevWupmcnt Administration FY 201El-11 FY 2011-12 FY 2012-1:i FY 2012-13 FY 2013-14 Percent Actual Hotual Hejusterl Frojected Budget unapt, 0) Budget Actual 1 Personnel I 661,679 I 679,666 I 711,400 I 707,800 I 704,500 I (1 %) I Operations& Maintenance I 298,732 I 535,045 I 293,200 I 225,900 I 214,800 I (26.7%) I Capital Outlay I 0 I 0 1 0 I 0 I 0 I NIA Total I 960.411 I 1,214,7111 1,004,600I 933,7001 919,3001 (8.5%) (1) Percent Change: "12/13 Adjusted Budget" column compared to"13/14 Budget" column. "N/A" lot lip plicao1e. R I City of Chino Hills This page intentionally left blank. H 8 CITY OF CHINO HICEs A1919QA1'SOME 1 HC 1 IviTY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGKAiII ip51111gla 1 rcA 1 ION 4uu0 FY 2010-11 FY 2011-1z Fr z01z-1s Fr 2u12-13 FY2013-14 ADOPTED! ADJUSTED PROJECTED Au0P1El3 ACTUAL ACIQAL EQuGET ACTUAL BUDGET PERSONNtC 1010 Regular Salaries 414,423 422,279 419,700 zIL 1,000 462,300 1015 Part-Time/Seasonal Wages roll 1,175 2,400 2,400 2,400 uL0 Overtime Salaries 283 0 400 400 400 1540 Fringe tsenerirs 246,223 256,212 «8,5u6 [6i,L00 299,400 I O I HE PERSONNEL bb16/y nraoo"o 711,400 707,800 704,500 OPERATIONS & MAINTOIAR ICt 2010 Memberships and Certifications zr 10- 900 1,000 500 Sue Lu 10 L.onferences, Meetings, and Training 1,151 u 600 500 600 203u Onirorms 0 0 400 400 100 3010 Legal Services 66,770 25,080 65,000 20,000 65,000 3090 Professional Services ,6,55,1 0 0 0 0 i 1 10 inrorrnarion 1 ecllnology Service Charges 145,295 -129,051 13r,L66 137,200 122,800 3190 Contractual Services 41,330 460 14,600 5,066 19,200 4030 Printing and Photocopy Services s I 4 0 300 700 u00 zu05 rosLage and Express Delivery 466 126 800 500 1,000 4440 Orrice supplies 4,863 5,559 4,000 3,500 4,000 4445 Special Parts and Supplies z50 155 300 0 0 4450 Reference Materials and Services zz-1 018 100 100 1 uu OUZO Orrice tquipmenr Maintenance 0 u 266 200 200 6035 Telephone 822 1,138 900 566 900 7911 Public Works Construction 264 372,258 67,800 51,600 0 TOTAL OPERA 11019b & nnAII91 ENANCE 298,732 535,045 z5s.x0u z‘5, 00 214,800 TO!AC 960,411 1,214,711 1,uu4,5u0 33,700 919,300 For iriu SOURCE: GENERAL FUND ($ 919,300) Communit Develo • went Buildin • Services Program Purpose The Building Services Program is responsible for ensuring that all residential, commercial, and other construction in the City meets or exceeds the minimum requirements of the California Building Code, California Plumbing Code, California Mechanical Code, National Electrical Code, all applicable State Energy and Accessibility Codes, as well as the City of Chino Hills Municipal Code. The Program also provides technical support to the Community Development Department's Development Services Program, the Engineering Department, and Code Enforcement Program. Primary Activities The primary activities of the Program are providing customer service assistance at the Community Development Department counter, plan review services, permit issuance, and field inspections of construction projects. It is through these functions that the City provides a safe environment at home, work, and play for the community while assuring that the City's needs for housing and commercial development are being met. Significant Changes from Prior Year • Increase in Membership and Certifications due to State Mandate that at least one employee be a Certified Access Specialist. • Increase in Reference Materials and Services due to the State adoption of new Building Codes. Significant Items of Capital Outlay None Performance Measures • Provide efficient review of development applications. • Provide professional and customer friendly counter services. • Provide quality plan review and inspection services. • Proactively assist customers with effective and efficient Building and Safety services. • Provide assistance and support to other departments. • Implement state required sustainability requirements. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Bucket Actual Personnel I 948,198 I 851,584 I 821,300 I 824,000 I 849,300 I 3.4% Operations& Maintenance I 30,942 I 17,311 I 26,200 I 16,600 I 31,200 I 19.1% Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A Total I 979,140 I 868,895 I 847,500 I 840,600 I 880,500 I 3.9% (1) Percent Change: "12113 Adjusted Budget" column compared to"13/14 Budget"column. "N/A" = Not Applicable. H 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: BUILDING SERVICES 4100 FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 605,437 529,936 483,500 484,700 493,500 1020 Overtime Salaries 0 83 500 500 500 1540 Fringe Benefits 342,761 321,565 337,300 338,800 355,300 TOTAL PERSONNEL 948,198 851,584 821,300 824,000 849,300 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 745 440 1,600 800 2,100 2015 Conferences, Meetings, and Training 0 0 100 800 100 2030 Uniforms 1,811 1,270 2,400 1,700 2,100 3030 Development Professional Services 6,288 3,190 10,000 3,000 10,000 4030 Printing and Photocopying Services 0 496 200 0 200 4430 Small Equipment and Tools 194 110 200 200 200 4445 Special Parts and Supplies 0 503 100 100 100 4450 Reference Materials and Services 8,358 1,765 3,000 1,400 8,100 5620 Vehicle Rental 10,185 7,226 6,000 6,000 6,200 6035 Telephone 3,361 2,311 2,600 2,600 2,100 TOTAL OPERATIONS &MAINTENANCE 30,942 17,311 26,200 16,600 31,200 TOTAL 979,140 868,895 847,500 840,600 880,500 FUNDING SOURCE: GENERAL FUND ($880,500) H 11 Communit Develo . ment Development Services Program Purpose The Development Services Program is responsible for implementing the City's General Plan and Development Code, and managing all land use entitlements in accordance with the Subdivision Map Act; California Environmental Quality Act (CEQA), and Planning, Zoning, and Development Laws. Primary Activities The primary activity of the Development Services Program is the management of land use entitlements for proposed residential and commercial projects, including the preparation of Initial Studies and Environmental Impact Reports, Site Plan Reviews, Design Reviews, Conditional Use Permits, Tract Maps, Parcel Maps, General Plan and Development Code Amendments, preparation of Conditions of Approval, and public hearings before the Planning Commission and City Council, Other activities include City-initiated General Plan and Development Code amendments, development of Planning standards and ordinances, and special projects as directed by the City Council. Significant Changes from Prior Year • Increase in Development Professional Services due to the increase of costs associated with technical outside services that are necessary for the review of development projects. • Decrease in Professional Services due to near completion of General Plan Update. • Increase in Printing and Photocopy Services due to General Plan Update reproduction costs. Significant Items of Capital Outlay None Performance Measures • Provide comprehensive and professional planning services. • Manage all land use entitlements within the time frames prescribed by the Permit Streamlining Act. • Implement the General Plan and Development Code. • Incorporate amendments and update the Development Code. • Complete special projects as requested by the City Council and City Manager. • Provide assistance and support to other departments. • Complete City-wide Equestrian Overlay Zoning District Animal Regulation Ordinance. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 477,993 I 522,824 I 547,300 530,900 I 568,100 1 3.8% Operations & Maintenance I 115,401 I 108,738 I 575,500 676,200 f 739,400 28.5% Capital Outlay I 0 1 0 1 0 I 0 1 0 1 N/A Total I 593,394 I 631,562 1,122,800 I 1,207,100 I 1,307,500 I 16.4% (1) Percent Change: "12/13 Adjusted Budget" column compared to "13/14 Budget" column. "NIA" = Not Applicable. H 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: DEVELOPMENT SERVICES 4200 FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 306,743 318,060 322,300 315,600 329,700 1540 Fringe Benefits 171,250 204,764 225,000 215,300 238,400 TOTAL PERSONNEL 477,993 522,824 547,300 530,900 568,100 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 460 460 500 0 0 2015 Conferences, Meetings, and Training 0 0 0 0 0 3020 Financial Services 0 71 100 100 200 3030 Development Professional Services 110,878 103,471 447,300 565,700 701,000 3090 Professional Services 0 0 120,400 105,400 28,000 4010 Legal Advertising 2,332 2,818 3,200 4,200 4,800 4030 Printing and Photocopy Services 907 338 2,900 0 4,400 4445 Special Parts and Supplies 0 247 200 100 200 4450 Reference Materials and Services 824 1,333 900 700 800 TOTAL OPERATIONS & MAINTENANCE 115,401 108,738 575,500 676,200 739,400 TOTAL 593,394 631,562 1,122,800 1,207,100 1,307,500 FUNDING SOURCE: GENERAL FUND ($1,287,300) AIR QUALITY FUND ($5,000) AFFORDABLE HOUSING FUND ($15,200) H 13 Communit Develo . ment Economic Development Program Purpose The Economic Development Program seeks to promote commercial, business park, and office development in the City of Chino Hills, and to establish a diversified and sustainable economic base. This base would provide a stable tax revenue structure for the City as well as a full range of retail shopping, services, and employment opportunities for its residents. Primary Activities The primary activity of the Economic Development Program is to implement the new Economic Development Strategy and implement programs relating to attraction of new retail projects, retention of existing businesses and expansion of home based businesses. These activities provide for revenue enhancement, generate retail sales tax, transient occupancy tax for the City and create a local job base. Major activities include working with existing shopping center owners, leasing agents, existing business tenants/owners, and home-based businesses to promote retention of existing businesses and attraction of new retailers. Significant Changes from Prior Year • Increase in Reference Materials and Services due to a new subscription. CoStar will provide up- to-date information on commercial real estate which allows us to better track commercial opportunities. Significant Items of Capital Outlay None Performance Measures • Actively promote the City to commercial, business parks, and office developers and tenants. • Participate at the International Council of Shopping Centers (ICSC) national and regional trade shows. • Initiate contact with retailers and restaurants to encourage the establishment of locations in the City. • Revise Economic Development marketing materials. • Maintain and update the Commercial Activity Report of the City to monitor monthly retail space occupancy and vacancy. • Update and monitor the Business Database. • Develop a Home-Based Business Database. • Initiate policies and programs to promote small and home based businesses. • Continue to partner with the County of San Bernardino Economic Development Agency on job fairs, workforce programs, business assistance, and training programs. H 14 Community Development onomi e, y - ; • en+ FY 2010-11 FY 2D11-12 FY zu71-7 3 FY 2012-13 FY 2013-14 Percent Hctuat Actual ,iujustet! rrojected Budget Change(1) Budget Actual [ Personnel I 0 0 0 0 0 N/A I I Operations& Maintenance I 61,674 [ 31,045 I 69,600 [ 43,700 [ 73,600 ( 5.7% f I Capital Outlay I 0 0 I 0 I 0 0 I N/A I Total [ 61,674 [ 31,045 I 69,600 I 43,700 [ 73,600 [ 5.7% (1) Percent Change: al zri a i-fjuste0 Budget"column compared to"13/14 Budget"column. "RI/A" = Mot Applicable. Ih i 5 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ECONOMIC DEVELOPMENT 4400 FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 770 150 300 300 300 2015 Conferences, Meetings, and Training 0 0 9,900 8,700 10,300 2030 Uniforms 0 0 400 200 0 3020 Financial Services 5,320 4,657 4,800 5,600 5,600 3030 Development Professional Services 28,500 0 25,000 0 25,000 4015 Advertising and Promotion 24,004 23,872 22,600 22,600 22,600 4030 Printing and Photocopy Services 1,877 0 2,500 2,500 2,500 4445 Special Parts and Supplies 47 118 2,500 2,500 1,000 4450 Reference Materials and Services 1,156 2,248 1,600 1,300 6,300 TOTAL OPERATIONS & MAINTENANCE 61,674 31,045 69,600 43,700 73,600 TOTAL 61,674 31,045 69,600 43,700 73,600 FUNDING SOURCE: GENERAL FUND ($73,600) H 16 COMMLNITY SERVICES . . .. ,,_ F- ill . . _. • : ; ?dr',,` • ,1, - ...-. . ti..... • _ • mom . . 1 a ‘ i, i ! i- • . -.. _ 1 KI-lit ..i . ,'.,' /' • i •y .i../‘4-rE1411)4S:, . - ..16.-• . -_ - ,-...._ - i 1 _ - ''• i * . - - le" rli '10 • .',:r - . ) .-.:,,,1 • )- ' •i 4. l." at . .,,.. Al _ _..i... i. r •,... .,,,er I., ...' . I CELEBRATE TOE FAMILY )t ‘. iik. i..... . aw 'iit • l' ---.. '1.. .114-:::- 7--., 1 : I... '.14. 1111'.1 gli 1117:41:' $ .'''..e '. 01,1' Ali A., ,. 0 ,__.:' .i',..-,, ,„. .,. '4 r,c , ,- " ' t 1.,7\,,_ , ri P1 # t fiqf _ ,i;a , liiia,11: '-'2'L''' , !.1 ,", -r- 4f '14 I i f fr . 1 _ \\r,f • i${.,* .rt, v 1 t rill 1 1 . -.. ,. , , .. • lr,•- ,. .. •. . , ili- it.' , ', , . ..014 r . ._., ,.. .. • zL, A ' t k • 1 .1 Parks Make Life Better City a1 China Hills Orc a niiaallioni By AIc1Iir ityI Ru lI lime Basilian s By A ativity Risaal Y ea i X1012, .1 A Clammur ity SIE rvicE s Cit Cc ti ncil Cit N anagel Cc mmti nit)l Services dmir islralic n Title and Plunebe r of Full Time POE itis ns Dii ea 1c r Aclminlstra ma Analyst 111E(1) .oaatl an N s raft 11 Arlministral+le Se retary(1) Cc mm unity) Deveiopmenl Err ergency Fi eighboi f cc d Recrealion F.ery ice: Bic ci Grant(CDBG) F reparedness dery ices Title and Number of Full Time Title and Number of Full Time idle and Nunut er of Flu!'Time Title and Numt er of Rull line Positions Positions Pc sill(n9 Pe sitic r! Recreation Manager(1) None F Ion a N(is 1 be rhos c I Se nice a M nz 1 er{1) F earea tic n Supervisor(2) Administrate is Analyst Illi(1) dRinilianl7liecinator(6) ■mdronmental I rogram Coordlr i tar(1) Adminiatra'a llechaiafaa(1) NeigI6i rl cod;ervicis Coordinator(1) Secret ry(1) C ade Enfo ra ement Title E nd Ni Imt er cf F lull TIME Pt thu ns Cada enforce mint Offici r VII(I) Community Services Expenditures FY 2©13-14 Administration $854,400 16% Code Enforcement $360,200 7% Recreation Services $2,593,200 4$% CDBG Program $497,800 • . - 9% Emergency Preparedness $201,600 4% Neighborhood Services $869,100 16% CITY OF CHINO HILLS AITINDMC bDDGE i rERSONNEL SUMMARY At,I Ivi' r: c, JMMUNITY SERVICES FY2012-13 rY Ana-iz ADOPTED! Mua0 'I!D ADOPTED BUDGE! BUDGET FULL-TIME POSITION rrc.iaRAM: ADMINISTRATION community Services Director 1 1 Administrative Analyst iii .1 1 Administrative Secretary 1 1 Su0- oral a 3 PROGRAM: CODE ENFurtuEIVIEIa Code Enforcement Officer I/II 3 5uo-i otai 3 3 PROGRAM: NEIGHBORHOOD bERviCEs Neighborhood Services Manager 1 1 Haministrative Analyst I/lI 1 1 Environmental Program coordinator 1 1 Neighborhood Services Coordinator 1 Secretary 1 1 Sub-Total a 5 PRuGRAIVI: RECREATION SERVICES Recreation !Manager i 1 Recreation Supervisor 2 4 Recreation Coordinator 8 6 Administrative Technician 1 1 Sub-Total 10 10 iuiME 21 21 PERMANENT PART-TIME PObI i iOr& PRvGRAIOI: NEIGHBORHOOD SERVICES senior HGministrative Clerk 1 1 'DINE i 1 I 3 3 41tir. City of Chino Hills i n;. page intentionally left blank. 1 4 C7i t Y OF CHINO HILLS BUDGET SUMMARY FY 2010-11 FY zOi i-iz F r ttliz-43 FY 2012-13 FY 2013-14 ADOP I EDr ADJUSTED PROJECTED AllOP i r,D ALTOAC ACIDAC BUDGET ACTUAL BUDGt1 COMMUNITY SERVICES Personnel cervices 2,803, rz.i z,g45,RY4 3,112,900 2,984,000 345.5,iuu Operations and Maintenance 1,666,997 1,819,828 2,501,200 z,iou,zi0u 2,066,500 uapitai Outlay 0 i,ay0 36,000 31,700 25,50u TOTAL COMMUNITY SERVICES z.zl[z_i io 4,748,780 5,650,100 5,i66,i"0u 5,J[15,300 PROGRAM Administration [05, 30 764,793 849,600 8ss,00 5°4,400 uoae Enrorcement 344,zra a1.0,zr0 374,700 369,300 36u,zu0 Community uevefopment BiocR Grans Program 143,190 259,955 oil',-IA 1508,200 497,800 Emergency Preparedness io1,216 157,090 193,600 -iy0,z0u 201,600 Neighborhood Services 34r5g 130,417 871,900 862,400 t36a, 10u Recreation cervices 2,302,334 2,366,zoa z,aeu,z00 2,302,200 2,593,200 i u IAL uuMMUNITY SERVICES 4.4(z.irio zi,rzro,r 80 5,650,100 5,166,100 5.3[6.30000 I 5 Communi Services Administration Program Purpose The Administration Program of the Community Services Department provides administrative services and leadership for Recreation, Neighborhood Services, Code Enforcement, Emergency Preparedness, and Community Development Block Grant (CDBG) activities. It also provides staff support to the Parks and Recreation Commission, the McCoy Equestrian Center Operations Committee, Teen Commission, The Chino Hills Community Foundation and the development of community facilities and parks. In addition, Administration serves as a liaison for issues with the Chino Valley Unified School District and the City of Chino. Primary Activities The primary activities of Community Services Administration includes the preparation of agenda items for Council; administration, development and supervision of the department budget; oversight of departmental purchasing and cash handling operations; oversight of various Chino Valley Unified School District Agreements including the Facilities Joint Use Agreement. In addition, Administration manages the Human Services Agreement with the City of Chino; manages and provides general oversight of all departmental programs, including the City News and Recreation Brochure. Another facet of Administration is administering the agreement with Big League Dreams, USA as it relates to the operations and maintenance of the Chino Hills Big League Dreams facility. As the administrator of the Community Development Block Grant program, activities include program development, oversight of public service organizations, Home Improvement Grant program, adherence to program requirements, contract compliance, project coordination with other City departments and acts as the liaison with the U.S. Department of Housing and Urban Development Los Angeles Field Office, The Administration Program also acts as the liaison between the City and the Chino Hills Community Foundation, which includes preparation of agenda items for the Board, development and supervision of the budget, and support for all fundraising events. Significant Changes from Prior Year • Contractual services with the City of Chino for Human Services decreased due to the reorganization of existing programs and cancellation of two programs due to lack of funding. Significant Items of Capital Outlay None Performance Measures • Adhere to the requirements of the Community Development Block Grant as mandated by the United States Department of Housing and Urban Development Department. • Coordinate with other departments to fund programs and activities that qualify for grant funding from CDBG and other grant fund sources. • Maintain a high level of service throughout the Department while staying within the adopted budget. 16 Communit Services • ' minis ra ion FY 2010-11 FY zv -12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Ateui Atljustea rrojecteu r uuyeL Change(1) Budget Actual I Personnel I 378,179 I 400,334 I 458,100 460,000 I 461,300 I 0.7% I Operations & Maintenance I 328,151 364,459 1 381,500 1 363,300 I 393,100 I 3.0% 1 I Capital Outlay I 0 I 0 I 10,000 I 10,5001 0 I N/A 1 I Total I 706,330 I 764,793 I 849,600 1 833,800 I 854,400 I 0.6% 1 (1) Percent Change: "12/13 adjusted Budget"column cornpareu io"13/14 Budget" column. "N/A" = Not Applicable. I 7 1 41". City o Chino Hills This page intentionally tett 61ct1uK. I $ i Ul I T Or uniNV HILLS ANNUAL BUDGET AC i Ivi i r: (.7O,vuv,0laITr uERVICES PROGRAM CODE PROGRAMS WnmllQia i RR,ION - 1100 FY 2010-11 FY � -zDii-iz Fr cD is-j-,, FY 2012-13 FY 2013-14 ADOPTED; ADJUSTED PROJEC1Eu Amp'ma ACTDAL AC,OAC BUDGET ACTUAL BUDGET PERsCIAIQEG 1010 Regular Salari.,s 238,111 244,657 Lr1,L00 zrz470 270,200 1015 Part-Time/Seasonal Wages ,, ,r 5 1,275 1,500 1,500 1,500 152fu rringe Benefits 135,5`5-3 154,402 184,400 186,300 189,600 TOTAL PERSONNEL 378,179 400,334 458,100 450.000 40i,300 OrERA i i r's m „nAINTEAANCE 2010 Memb.,rsnips anti uertincadons 455 455 500 5u0 500 2015 Conferences, Meetings, anti i raining u 0 1,100 JO n00 Luau Uniforms 0 0 500 200 500 „lulu regal services 1,007 -i,-iyr 1,000 0 0 3115 Information Technology service Unarges 195,327 214,130 235,400 z,5,400 247,100 3190 Contractual Services aa,3 i I 93,914 92,100 76,800 r6,500 4030 Priming and Photocopy Services 55 0 0 0 u 4035 Postage ana Express Delivery 305 16 IOU 0 100 4440 Office Supplies 1,305 3,500 1,500 .1,500 4,500 4445 Special Parts and Supplies a,490 1,445 1,000 600 10,000 4450 Reverence nnateria,s and Services 459 5-15 500 400 400 5620 Vehicle Rental 49,469 48,080 46,800 40,500 53,600 6035 Telephone aoa 1,207 900 800 ,,SOD TOTAL OPERATIONS&rinikIllicrIANCE 328,151 364,459 38'4;000 sos_a00 393,100 CAr„AG vDTrAY 8040 improvements timer than Bldg 0 0 10,000 10,500 0 ,'u,AL CAPITAL OUTLAY 0 0 10,000 10,500 0 TOTAL in,330 764,793 849,600 833,800 564.400 rUNDING SOURCE: GENERAL FUND 0)844,4u0) NEW COMMUNITY CENTER CONSTRUL:I IOM FDIQD t ,0,000) 1 9 Communit Services Code Enforcement Program Purpose The purpose of the Code Enforcement Program is to preserve and enhance the general appearance, safety, and property values of the City's residential neighborhoods and commercial districts through the identification of community needs and the enforcement of all applicable property maintenance and land use regulations. Primary Activities The Code Enforcement Program responds to resident's reports of alleged and observed violations of the Municipal Code in an on-going effort to maintain the highest quality of life in the City's residential and commercial areas. Code Enforcement staff investigate all reports and utilizes a notification process designed to gain voluntary compliance with code regulations. When initial compliance efforts fail to gain voluntary compliance, staff will utilize more aggressive tools including administrative citations and/or civil or criminal prosecution in order to resolve outstanding code violations. Significant Changes from Prior Year • Legal Services budget decreased due to expenses being reflected in the City Attorney's budget. Significant Items of Capital Outlay • Replacement Vehicle for Code Enforcement Officer Performance Measures • Compile comprehensive code enforcement investigation and case statistics to assess productivity and identify trends. • Provide public information via the City recreation brochure to educate residents about common code violations in order to increase stewardship and reduce violations. • Administer and process City owned Open Space and Rights of Ways violations. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 258,785 I 297,059 I 317,900 I 314,200 I 323,800 I 1.9% Operations& Maintenance I 83,494 I 73,211 I 56,800 i 55,100 I 9,900 I (82.6%) Capital Outlay I 0 I 0 I 0 I 0 I 26,500 N/A Total I 342,279 I 370,270 I 374,700 I 369,300 C 360,200 I (3.9%) (1) Percent Change: "12/13 Adjusted Budget" column compared to"13/14 Budget" column. "N/A" = Not Applicable. I 10 CITY OF LHIw HICC5 ANNUAL BUDGET HC I IV I I i: COMMUNITY SERVICES PROGRAM CODE PKOGNANI: COD= ENFORCEMENT 1155 FY 2010-11 FY10"1"1-1 Z FT c0-I c--I3 F r 2012-13 FY 2013-14 ADDFIto' ADJUSTED PROJECItD AMP IiD ACIDAC HCIUHL BUDGET ACTUAL BUDGtI PErtsONNEE 1010 rteguiar salaries 156,594 173,108 -175,(00 1/5,/00 176,700 1020 Overtime Salaries 0 340 500 500 500 1540 Fringe Benefits .i0c, Ia I I43,61c 140,700 137,000 146,60u TOTAL PERSONNEL 258,785 297,059 317,900 .514,400 scu_800 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 315 375 400 600 600 cu Iz Conferences, Meetings &Trainings 0 0 100 100 600 z0s0 Onirorms 1,234 831 x,000 4,300 2,300 3010 Legal Services 15,623 64,841 45,000 45,000 u i i 0 Contractual services 3,348 .5,514 4,500 3,500 3,500 4030 Printing ana Pnotocopying 49 306 400 IOO 400 4035 Postage and Express Deliver r 0 0 100 100 -MO z+z+30 Small Equipment and Tools -166 3 13 500 500 500 4440 Orrice suppiies 870 1,132 -1,000 1,000 0 4450 Reference Materials and services 135 254 300 .500 AU 6035 Telephones -1,594 1,4+55 2,000 1,600 1,60u I OIHL OPERRI IONS &MAINTENANCE 83,494 rs.ciI 56.000 55,100 9,900 CAPITAL OUTLAY 8060 Vehicles& Equipment 0 0 0 0 45,000 TOTAL CAPITAL OUTLAY 0 ` 0 0 26,500 TOTAL szrc,cl5 s,0,cr00 374,700 369,300 360,-00 Fufv011vusv0RC.E: GENERAL FUND ($338,100) SEvvER u I ICi I r FOND ($22,100) 1 11 Communit Services Community Development Block Grant (CDBG) Pros ram Program Purpose The purpose of the Community Development Block Grant (CDBG) Program is to promote the development of a viable urban community by providing for decent housing, a suitable living environment, and expanded economic opportunities principally for low and moderate-income persons. Funding is provided by the United States Department of Housing and Urban Development. Primary Activities The primary activity of the CDBG Program is to identify and implement eligible activities that benefit low and moderate-income persons and further fair housing practices. Eligible activities that qualify under the United States Department of Housing and Urban Development include program administration, public service projects and public improvement projects. Community Services Administration is responsible to administer, monitor and ensure that all programs and projects comply with the grant requirements. In addition to the CDBG program requirements, some of the City's projects and activities may be subject to other Federal requirements that include: fair housing and equal opportunities; handicapped accessibility; employment and contracting; environmental review; lead-based paint and labor standards. Programs funded by CDBG include the Home improvement Grant Program, public service programs for low and moderate-income families and senior citizens and the Los Serranos infrastructure improvements. Administration coordinates with Engineering, Community Development, Code Enforcement and Neighborhood Services who will utilize funds for specific programs and projects. The City is required to submit to the United States Department of Housing and Urban Development a Five-Year Consolidation Plan which is a comprehensive planning document and application for funding over a five year period; an Annual Action Plan which sets the goals and objectives for the current year; anti the Consolidated Annual Performance and Evaluation Report which tracks funding disbursements and reports on the City's Community Development Block Grant programs and its accomplishments. Significant Changes from Prior Year • Contractual Services decrease due to the completion of the Five Year Consolidated Plan and Analysis of Impediments Significant Items of Capital Outlay None Performance Measures • Prepare and submit the fiscal year 2012-13 Consolidated Annual Performance and Evaluation Report. • Annual monitoring of Public Service groups to ensure compliance with HUD regulations. I 12 Communit Services Communi ''��J 1� ,� li1uia ins �t Block Grant (CDBG Pro• ram FY 2010-ii FY 2011-12 FY 2012-13 ` !T 4-13 FY 2013-14 Percent /Actual Actual Adjusted Pro,,....t,..a Budget Change (1) Budget Actual Personnel I 40,930 1 24,727 1 8,700 1 5,400 1 26,900 I 209.2% Operations& Maintenance 1 102,260 1 235,228 I 791,400 1 602,800 470,900 (40.5%) 1 Capital Outlay 1 0 I 0 0 e 1 0 N/A 1 Total 1 143,190 I 259,955 1 800,100 I 608,200 1 497,800 1 (37.8%) 1 (1) Percent Change: "12/13 Adjusted Budget" column compared to"13/14 Budget"column. "NIA"= Not Applicable. I 13 4 City of Chino Hills This page intentionally left blank. I 14 CITY OF CHINO MILLS AI4I1OAL BUDGET ACTIVITY: COMMUNI i r sERviCEs PROGRAM CODE PROGRAM: COMMUNITY DEvt[IZPPIEA I BEGCn GRANT various FY 2010-11 FY 2011-12 FT Z0 is FT 2012-13 FY 201 ��= 3-14 ADOPTED/ ADJUSTED PROJECTEu AUOriu ACTUAL ACTOHL 00uGE I ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 40,020 16,418 5,000 .5;30u 15,300 iazr0 Fringe Ceneiits 13,4 10 0,309 3,700 1,900 i 1,600 TOTAL PERSONNEL 40,930 24,727 8,700 o_400 26,900 OPtRR i II7Ias a% ivit it i CIQANCE 2015 Conferences, Meetings, and Training 64 u0 000 200 300 3020 Financial Services 0 0 700 ,00 1,200 Iy0 L,ontracLual Services r003ZxF ,2,015 156,400 145,300 iL 1,00u 40-10 HaveRising an promotion 813 0050 1,200 1,200 1,100 7911 Public Works Construction 23,039 162,043 6,34,300 X05,200 347,300 O AL OPtRR II0iv5 a% MAINTENANCE 102,L60 x.35_Lza 791,400 602;800 4/0,900 I u I AL 7141.1,'150 zu;,�55 800,100 608,200 45,40 FUNDING SOURCE: COMMUNITY DEVEMPICIE1 I Druk7..k GRANT ($497,800) 1 15 Communit Services Emer• enc Preparedness Program Purpose The purpose of the Emergency Preparedness Program is to enhance the City's ability to respond to and recover from the effects of natural or manmade disasters; to administer the Federal and State Disaster Assistance Programs; and to serve as the liaison to these and other agencies in San Bernardino County. Primary Activities Community Services staff provides emergency preparedness training and information to City staff; coordinates a community informational campaign regarding preparedness; plans and implements disaster drills in conjunction with other agencies; acts as liaison to the Chino Hills Auxiliary Radio Team; participates in the Coordinated Emergency Management Organization; serves as City representative to the San Bernardino County Operational Area; coordinates disaster reimbursement claim processing; maintains Emergency Operations Center (EOC) preparedness; maintains emergency sheltering, food, water, and equipment supplies; coordinates disaster/damage information with San Bernardino County; and maintains and updates the City's Emergency Operations Plan. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Provide focused emergency management training related to each functional group. • Provide emergency preparedness information to residents through Emergency Preparedness Community Meetings. • Continue to include California Standardized Emergency Management System (SEMS) and Federal National Incident Management System (NIMS) training in our emergency preparedness training efforts. • Process disaster reimbursement activities as appropriate. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual I Personnel I 55,014 I 54,180 I 87,400 I 85,800 I 90,300 I 3.3% I Operations & Maintenance I 96,202 I 102,910 106,200 I 104,400 I 111,300 I 4.8% 1. I Capital Outlay I 0 I 0 1 0 0 1 0 I N/A 1 I Total I 151,216 I 157,090 I 193,600 I 190,200 I 201,600 1 4.1% (1) Percent Change: "12113 Adjusted Budget" column compared to"13114 Budget" column. "N/A" = Not Applicable. I 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: EMERGENCY PREPAREDNESS 1110 FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 32,951 33,073 51,100 50,500 51,800 1540 Fringe Benefits 22,063 21,107 36,300 35,300 38,500 TOTAL PERSONNEL 55,014 54,180 87,400 85,800 90,300 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 170 170 200 200 200 2015 Conferences, Meetings, and Training 0 0 600 100 1,300 2030 Uniforms 0 0 100 100 100 3090 Professional Services 96 0 200 100 200 3190 Contractual Services 90,773 90,446 94,500 94,500 100,800 4030 Printing and Photocopying 0 856 600 600 800 4035 Postage and Express Delivery 3 0 100 100 100 4430 Small Equipment and Tools 224 684 200 200 500 4440 Office Supplies 98 343 200 500 0 4445 Special Parts and Supplies 3,574 9,031 7,600 6,400 5,600 4450 Reference Materials and Services 0 0 100 100 100 6035 Telephone 1,264 1,380 1,800 1,500 1,600 TOTAL OPERATIONS & MAINTENANCE 96,202 102,910 106,200 104,400 111,300 TOTAL 151,216 157,090 193,600 190,200 201,600 FUNDING SOURCE: GENERAL FUND ($201,600) - See Note Note: General Fund expenditure of$18,064 will be reimbursed by Emergency Management Performance Grant Program I 17 Communit Services Nei * hborhood Services Program Purpose The purpose of the Neighborhood Services Program is to enhance the quality of life in the City through the effective deployment of various municipal resources and neighborhood preservation programs. The Neighborhood Services Program includes Healthy City, Citywide Volunteer, the Military Banner and Flag Donation Programs, Environmental Compliance (NPDES), Open Space Preservation, Code Enforcement, and Emergency Preparedness programs. The Code Enforcement and Emergency Preparedness program activities are covered in separate budgets. Primary Activities The Neighborhood Services Program oversees and coordinates City programs and services that support residents by providing a forum for citizen participation and resident involvement. The goal is to provide access to local government and provide assistance and support for neighborhood groups in identifying specific needs within their community. The Neighborhood Services Program provides support to Healthy City projects including the Chino Hills Advisory and Mentoring Program, Youth Accountability Board, Seniors Assisted by Visiting Volunteers and Youth, Neighborhood Network Program, and Celebrate the Family Contest. The City maintains a Healthy City designation for the successful completion and ongoing participation in Healthy Cities Projects. The Neighborhood Services Program coordinates the Volunteer Service Program, which provides a framework of volunteer activities designed to serve as resources for many different functions throughout the City (i.e., providing clerical support for various departments, data entry, and event planning and support). Volunteers are a tremendous asset to the community. Volunteers assist the City in providing high quality cost-effective services to residents. The Neighborhood Services Program coordinates the Military Banner and Flag Donation Programs. The Military Banner Program is designed to honor military personnel who reside in the City of Chino Hills. The banners are displayed continuously at available locations along portions of Grand Avenue, Chino Hills Parkway, Soquel Canyon, and Butterfield Ranch Road. The Flag Donation Program was developed to provide residents with an opportunity to show their pride in our Country and our community, and to honor their fellow patriots and loved ones. The City displays more than 100 American flags along major streets. The flags, which are flown every day, are replaced two times per year. Donations may be made to honor military service personnel, Veterans, or the memory of a loved one. The National Pollution Discharge Elimination System (NPDES) program controls water pollution by regulating point sources that discharge pollutants into waterways. Neighborhood Services ensures compliance with County and State regulations for storm water drainage systems and coordinates the citywide NPDES program with support from various City departments. The Open Space Preservation Program seeks to preserve the integrity of open space resources throughout the City. Neighborhood Services staff inspects the open space through electronic tools and field inspections to identify encroachments. Once an encroachment is identified, corrective enforcement actions are taken based on a criteria approach of prioritization and random selection to gain compliance. I 18 Communi Services Nei • hborhood Services The City of Chino Hills contracts with the Inland Valley Humane Society (IVHS) for animal care and control services. Through the contract, IVHS provides animal care and shelter services, low cost rabies vaccination clinics, and all animal care and control services including humane animal work, such as the pick-up and disposal of injured, stray, unwanted, or dead animals. IVHS also provides wildlife information for residents who may encounter non-domesticated animals because of the close proximity of homes to large open spaces. The Neighborhood Services Program administers the contract. Significant Changes from Prior Year • A Senior Administrative Clerk (Permanent Part-time) position is authorized, but not funded. • New 4-year contract for Animal Care and Shelter Services • Administration of the Military Banner and Flag Donation Programs Significant Items of Capital Outlay None Performance Measures • Conduct a series of Neighborhood Network Citizens Academy classes. • Increase representation on Healthy Cities committee by revising committee membership. • Increase community involvement through coordinating the Citywide annual National Night Out Event. • Monitor Animal Care and Control Service Contract. • Coordinate the City's NPDES Implementation Plan among affected and participating City Departments under the new permit cycle. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual I Personnel 506,540 I 491,824 I 510,700 I 511,800 I 525,000 I 2.8% I Operations&Maintenance I 320,229 I 338,593 I 361,200 I 350,600 I 344,100 (4.7%) Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A I Total I 826,769 I 830,417 I 871,900 862,400 I 869,100 I (0.3%) I (1) Percent Change: "12/13 Adjusted Budget"column compared to''13/14 Budget"column. "N/A"=Not Applicable. I 19 44" City of Chiiiu Hills This page intentionally IGrt oianR. 120 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: NEIGHBORHOOD SERVICES 1150 FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 317,130 296,342 292,600 292,400 295,100 1015 Part-Time/Seasonal Wages 3,162 7,258 11,200 11,200 11,200 1020 Overtime Salaries 136 0 600 600 600 1540 Fringe Benefits 186,112 188,224 206,300 207,600 218,100 TOTAL PERSONNEL 506,540 491,824 510,700 511,800 525,000 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 966 500 600 500 500 2015 Conferences, Meetings, and Training 0 0 1,400 1,000 1,400 2030 Uniforms 0 23 200 100 100 3090 Professional Services 48 180 700 2,600 3,200 3173 Animal Control Services 132,462 132,462 140,100 138,400 130,600 3180 Crossing Guard Services 51,130 50,652 60,000 52,400 53,400 3190 Contractual Services 9,294 6,424 11,000 10,000 10,000 4015 Advertising and Promotion 300 523 600 600 • 600 4030 Printing and Photocopying 1,414 2,631 2,600 1,800 5,900 4035 Postage and Express Delivery 400 599 200 500 500 4130 Workers' Compensation Program 139 0 200 200 200 4430 Small Equipment and Tools 3,741 0 1,000 2,000 3,800 4445 Special Parts and Supplies 10,779 17,910 11,000 10,900 12,000 4450 Reference Materials and Services 159 0 200 200 200 6035 Telephone 1,098 993 1,300 1,200 1,600 7985 NPDES Permit Costs 108,299 125,696 130,100 128,200 120,100 TOTAL OPERATIONS & MAINTENANCE 320,229 338,593 361.200 350,600 344,100 TOTAL 826,769 830,417 871,900 862,400 869,100 FUNDING SOURCE: GENERAL FUND ($766,200) SEWER UTILITY FUND ($81,900) WATER UTILITY FUND ($21,000) I 21 Communit Services Recreation Program Purpose The Recreation Program's many services, special events, and facilities are the tools we use to produce long-lasting and positive change within our community for Chino Hills residents. These tools are used to accomplish these objectives: • Strengthen a sense of community • Create and enhance places for people to gather • Improve health and well-being • Foster youth development • Promote cultural harmony • Encourage community involvement Primary Activities The primary activities of the Recreation Program include program development and implementation; ongoing monitoring and evaluation; staff development and training; and review of program trends as it relates to the Chino Hills community. The Recreation Program coordinates and schedules all City facilities for Chino Hills youth focused organizations; provides field allocation scheduling for City and School District facilities; coordinates and executes major special events (Fourth of July, Easter, Halloween, and special projects, as assigned); provides staff support for the Parks and Recreation Commission, McCoy Equestrian and Recreation Center Planning Committee, Los Angeles County Fair Committee, Fourth of July Committee and the Chino Hills Community Foundation. Recreation coordinates rental agreements and special event permits for all City facilities and park sites. Fee programs offered by the Recreation Program include special interest and enrichment classes for all ages, day camps, aquatics, adult and youth sports, cultural excursions and family programs. Significant Changes from Prior Year • A Recreation Coordinator position is authorized, but not funded. • New Community Center opening in the fall of 2013. • Branding recreation by incorporating "Parks Make Life Better" initiative and 100 Best Cities logo into all marketing materials. • Create a city facilities recreation brochure • Provide cultural art opportunities. Significant Items of Capital Outlay None Performance Measures • Conduct ongoing surveys to evaluate the programs offered and the services provided. • Maintain free major community-wide special event programs: Fourth of July, Concerts in the Park, Easter Egg-Citement, Trick or Treat at the Shoppes and Community Tree Lighting. • Continue designing in-house, a high quality quarterly City News and Recreation Brochure. • Track and increase Recreation online class and program registration. 22 Communit Services Recreation FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 1,565,673 I 1,658,838 I 1,730,100 I 1,606,800 I 1,856,000 I 7.3% 1 I Operations & Maintenance I 736,661 I 705,427 1 804,100 I 674,200 I 737,200 I (8.3%) 1 I Capital Outlay 0-1— 1,990 I 26,000 I 21,200 I 0 I N/A I Total I 2,302,334 I 2,366,255 I 2,560,200 I 2,302,200 I 2,593,200 1 1.3%© 1 (1) Percent Change: "12113 Adjusted Budget"column compared to"13114 Budget"column. "N/A" = Not Applicable. 123 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: RECREATION SERVICES 0900 , FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 481,656 485,876 506,900 435,700 453,100 1015 Part-Time/Seasonal Wages 742,164 790,779 793,400 793,400 999,200 1020 Overtime Salaries 10,374 8,370 13,000 12,200 3,100 1540 Fringe Benefits 331,479 373,813 416,800 365,500 400,600 TOTAL PERSONNEL 1,565,673 1,658,838 1,730,100 1,606,800 1,856,000 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 560 947 1,600 1,400 1,400 2015 Conferences, Meetings, and Training 0 0 4,600 600 500 2030 Uniforms 7,544 9,742 16,100 9,800 11,400 3090 Professional Services 96 0 0 0 0 3155 Recreation Program Instructors 269,443 221,025 240,000 240,000 207,400 3190 Contractual Services 206,531 219,376 271,300 185,500 241,300 4015 Advertising and Promotion 4,819 5,075 7,000 6,400 10,400 4030 Printing and Photocopy Services 75,045 49,939 71,500 66,800 74,100 4035 Postage and Express Delivery 17,901 21,986 20,000 18,200 20,400 4110 Liability Insurance 0 0 0 5,800 2,200 4430 Small Equipment and Tools 15,271 48,838 11,500 16,000 16,500 4440 Office Supplies 7,810 12,542 8,000 9,000 12,000 4445 Special Parts and Supplies 78,699 75,798 79,000 72,300 96,400 4450 Reference Materials and Services 274 228 300 0 0 5610 Facilities Rental 21,155 13,113 20,800 14,900 14,900 5690 Other Rental 2,350 3,052 2,500 2,900 3,300 6015 Electricity 26,459 21,417 46,700 22,200 22,200 6035 Telephone 2,704 2,349 3,200 2,400 2,800 TOTAL OPERATIONS & MAINTENANCE 736,661 705,427 804,100 674,200 737,200 CAPITAL OUTLAY 8050 Office Furniture & Equip 0 1,990 0 0 0 8060 Vehicles and Equipment 0 0 26,000 21,200 0 TOTAL CAPITAL OUTLAY 0 1,990 26,000 21,200 0 TOTAL 2,302,334 2,366,255 2,560,200 2,302,200 2,593,200 FUNDING SOURCE: GENERAL FUND ($2,593,200) 1 24 f_-i 1I l_1 _1 I t [_ ;� �,. 1y\ 1\ �l_.) w rct., r s ;1.4 F �. :4• Jy�. 11 :f'L _ s*t N ! !ill ty ti fl --- - u - -.__— i ., - ,', 176^" { I' .i_,l�y`a�. !. `,f tis r ItT ti�yF'�v V r. . r - -- T rte fY ( Jr _ 1 1 may- '-I'i „f. • I • ---7..,. - ADA Accessible Ramps City of C li inc Hills OrgE nig ation By P ativity Full Time Positions' By Acllivily Fisca I ear 2(1'13-'14 EnginE ening City) Cciuncil Cita Manage!! LI Cita 13ngineer Adminis1lraiicln Ni7l 1itt andtunit ilrofF' IITime Foiitions Ste+ren Ai In'mistral'.ie Si cretary(1) Capital Impraverr lent inspeaticin Services Land C eN elapmenil F ragrarrl Title and t umber of Full Tirr e F ition s Services Title and I` un t o r of Full Time F os itior s F!bile 1M1 trice le.rrpectic I SL.ervi:r c r(1) Title and t umber of Full Tirni Positions Su __ F i Vie 1M1■n s Ir.rrF r c4 r Illl CI) a gine rir g Sul Pssistart4ityEr ii ear(1) lEriarEh gin r(1) AssistarllAs ociate Eli ginner(1) Asdistanl IAsa or is to Eli gir eer(1) Aclmir istn thie A r alyr t LII I(1) Aclministrati+ia Aralylt LIII(1) A dministrative'b ct■ir is (1) Eugineeargl Ted lni ian Gli(1) Engineering Expenditures FY 2013-14 Administration Land Development Services $626,400 $595,900 29% 27% .. ./tr•. , L s • ////////J, 1,41 Inspection Services $377,600 17% Capital Improvement Program $600,200 27% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: ENGINEERING FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION City Engineer 1 1 Administrative Secretary 1 1 Sub-Total 2 2 PROGRAM: CAPITAL IMPROVEMENT PROGRAM Engineering Support Services Manager 1 1 Senior Engineer 1 1 Assistant/Associate Engineer 1 1 Administrative Analyst I/II 1 1 Engineering Technician I/II 1 1 Sub-Total 5 5 PROGRAM: INSPECTION SERVICES Public Works Inspection Supervisor 1 1 Public Works Inspector I/II 2 2 Sub-Total 3 3 PROGRAM: LAND DEVELOPMENT SERVICES Assistant City Engineer 1 1 Assistant/Associate Engineer 1 1 Administrative Analyst I/II 1 1 Administrative Technician 1 1 Sub-Total 4 4 TOTAL 14 14 J 3 4 City of Chino Hills This page intentionally left blank. J 4 CITY OF CHINO HILLS BuDUE' suiviSINITT FY 20.10-ii Pr cu i i-1 c FY 2012-13 FY 2012-1.5 Pr ‘17i3-ii ADOPTED/ ADJUSTED PROJECTED /MOP ED ACTUAL ACTDAE DGEu ACTUAL BUDGET ENGINEERING Personnei Services 1,50 1, X04 1,756,597 1,879,400 -i,e49,r000 1,916,500 Operations and Maintenance 253,906 35r,50i 454,300 302,500 283,600 uapikal vaday 0 0 0 'u 0 !. TOTAL ENGINEERING 1,935,010 2,114,200 fl r i.rOQ £,152,200 2,200,100 PROGRAM Administration 737,639 677,516 r,600 539,800 626,400 uapiLai improvement Program 0 540,480 586,700 5r g,500 600,200 Inspection cervices 0 a5r,i le 371,100 364,000 arr,6v0 Land Development Services 1,197,371 539,0ee 5x5,300 568,500 595,900 TOTAL EIlUINEERII 1,9.15,0'10 c,i i4,z05 2,171,700 2,152,200 z410.100 c.. 0 5 '' En • ineern • Administration Program Purpose The Administration Program of the Engineering Department sets and evaluates departmental goals and provides administrative support for the entire department. The Administration Program executive staff attends all City Council meetings and commission meetings as required. The Program coordinates, prioritizes, and oversees all departmental activities; promotes employee training; and performs special projects. Primary Activities The Administration Program's primary duties include: representing the City on various regional committees, such as the Inland Empire Utilities Agency (IEUA) Sewer Technical Committee, the San Bernardino Flood Control District Zone 1 Advisory Committee, and the San Bernardino Associated Governments (SANBAG) Technical and Advisory Committee; responding to the concerns of the City Council, City Manager, Planning, Public Works, and Parks and Recreation Commissions; implementing Council policy as it applies to the department budget; traffic engineering operations and planning; management of the City's real property; and staff liaison to Public Works Commission. Significant Changes from Prior Years • A decrease in professional services budget to reflect less use of consultant services for traffic counts and speed surveys as some of these data can be found in the 2012 General Plan Update. • An increase in traffic signal maintenance budget to reflect the increase of Caltrans signals and lighting billing. Significant Items of Capital Outlay None Performance Measures • Represent the department and provide direction consistent with the City Council's vision and goals. • Develop departmental policies, procedures, and processes. • Develop departmental goals and objectives. • Provide direction to and evaluate performance of each Engineering Program. • Monitor and implement traffic engineering operations and planning to meet the City's needs. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 646,979 I 344,791 I 365,900 1 367,200 I 373,200 I 2.0% Operations& Maintenance I 90,660 I 332,725 I 261,700 I 272,600 I 253,200 I (3.2%) 1 Capital Outlay I 0 I 0 I 0 I 0 I 0 I NIA I Total I 737,639 I 677,516 I 627,600 I 639,800 I 626,400 I (0.2%) 1 (1) Percent Change: "12113 Adjusted Budget" column compared to°13114 Budget" column. "NIA" = Not Applicable. J 6 Cl I Y Ch- CIU HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM;mDmiriIs i MI ION 7300 FY 2010-11 FY Z0ii-'i. FT LO:i.4-13 FY 2012-13 FY 2013-14 ADM!Ell ADJUSTED PROJEC1Ei ADOPTED ACTUAC ACI DAC BUDGET ACTUAL BuDGEi PERSONNEL 1010 Regular Salarie, 392,708 211,361 «6,50u 416,500 216,500 1015 Pall-Time/Seasonal Wages JZ,011 725 1,200 -1,z0u 1,200 1540 Fringe 6eneiits 221,Au 1 az,t u0 148,200 149,500 -155,5u0 1 O1AL PERSONNEL 0400,i7i 344,791 365,900 161,400 373,200 OPERATIONS ti, ivimilkliENANDE 2010 Member,hips and ceRirications 831 83 3uu 0 0 Gu 15 Conferences, Meeting,, and Trakning 0 0 400 40u 400 zu.su Oniiorms u 0 400 400 zuu 3090 Profe„ional services 0 Lu,I V3 413,00 23,000 23,5uu 3115 Information Technology,, service Gnarges 80,494 94,763 -10u,5uu 1 uu,500 90,900 4u 1 u Cegal Advertising u 0 100 u 0 4030 Printing anti Pnotocopy Service, 39 u 400 200 3uu 4035 Footage and Express Delivery 17 47 10u 100 100 444u Office Supplie, 2,865 1,999 3,000 L,5uu 2,500 4445 speciai'Paas and Supplies -1,4,16 1,154 1,400 1,400 1,3W 4450 Reference Materials ansa services 173 94z 300 300 300 5025 Office Equipment Maintenance 0 0 zuu 4u0 200 5115 1 ram Signal Maintenance u 211,343 125,000 14;c,zuu iu4,300 5620 Venicle Rental 3,910 u 0 0 0 6035 Telephone 895 1,601 •1,50u 1,400 1,200 TOTiC OPERR'IOns m iviAINTENANCE 90,6uu ssz,tL0 261,700 272,600 zos,cu0 'Dime 1s/.3sy et 7,516 627,600 639,800 616,400 FOIII7ING SOURCE: GENERAL FUND $45,,,_,,, (- 1 auuj; 'uA5 i AX 7360 FUND ($154,800); SEWER 0 I ICI I T FOnG($13,700) 5 I En • ineerin• Capital Improvement Pro• ram Program Purpose The Capital Improvement Program (CIP) of the Engineering Department plans and forecasts the budget for CIP projects as reflected in the Five-Year CIP. It is also responsible for implementation of the CIP, overseeing design and construction for CIP projects included in each fiscal year budget as well as additional projects as emergency needs arise. The Program coordinates, prioritizes, and oversees departmental activities to include management of budgetary matters, grant management, oversight of the City's Geographic Information System (GIS), and special projects. Primary Activities The CIP Program's primary duties include planning and programing the City's Five-Year CIP; implementing design and construction of CIP projects; implementing City Council policy as it applies to the department budget; utilization and improvement of the GIS; and coordination and management of numerous grants related to CIP. Significant Changes from Prior Years None Significant Items of Capital Outlay None Performance Measures • Implement and administer the department's operating and capital budgets. • Oversee design and construction of the current fiscal year CIP projects. • Pursue funding from State and Federal agencies as appropriate. • Improve, enhance, and maintain the Citywide GIS system. • Update the long-range priority list of projects taking into consideration available funding from the Community Facilities Districts (CFD), impact fees, and other sources of funding. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 ' FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 0 I 538,213 I 584,200 I 577,400 I 597,700 I 2.3% Operations& Maintenance I 0 I 2,267 I 2,500 I 2,500 I 2,500 I 0.0% Capital Outlay I 0 1 0 I 0 I 0 I 0 I N/A I Total I 0 I 540,480 I 586,700 I 579,900 I 600,200 I 2.3% { (1) Percent Change: "12/13 Adjusted Budget" column compared to"13/14 Budget" column. '`N/A" = Not Applicable. J 8 CITY 0t URINO RILLS ANNUAL BUDGET ACTIVITY: ENGIFIttRIFrROGrvA1111 CODE PROGRAM: CArI!AC IMPROVtixItld I PROGRAM 14000 FY 2010-11 FY 2011-12 FY 2012-1s Fr iD ii-is FT cu13-14 ADOPTED! AuaUSTED PROJECTED ADOPTED ACTUAL ACTUAL SODGt1 ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 0 327,954 327,200 327,200 szi,z00 ivi3 Part-1imeJSeasonal Wages 0 zo,yaa 33,100 33,000 33,800 1540 Fringe 6enerirs 0 183,260 ;czs,u00 c i r,200 236,700 !MAL iAL PERSONNEL 0 5s0,c i3 584,200 577,400 597,iuu OPERATIONS &MAda i EflMI4CE 2010 Memberships and Certificudions 0 436 600 600 600 1 3540 Vehicle Rental 0 1,s31 1,900 1,900 1,900 TOTAL OPERATIONS & MAIN IIQAACE 0 2,267 2,500 L.50u c,5u0 TOTAL 0 540,480 586,i'0u 5tu_,00 60u,200 FOIQDIi'i 50e171.2: GENERAL FUND($563,100), SEWER UTILITY FUND ($61, I00) J 9 En • ineerin • Inspection Services Program Purpose The Inspection Services Program of the Engineering Department provides Public Works Inspection services Citywide. In addition, they monitor National Pollution Discharge Elimination System (NPDES) and Water Quality Management Program (WQMP) compliance related to development, capital projects, and utility work within the public right-of-way. Primary Activities The Inspection Services Program's primary duties include inspection of public works improvements funded by development as well as within the C1P; inspection of work by utilities and other construction within the public right-of-way; oversight of rough grading for development; and monitoring NPDES and WQMP during construction. Inspection includes ensuring that improvements are constructed to City- approved plans and specifications, ensuring the public's safety during construction, and providing guidance to the construction contractor. Significant Changes from Prior Years None Significant Items of Capital Outlay None Performance Measures • Enforce standards established in construction plans and specifications for improvement projects within public right-of-way. • Monitor NPDES and WQMP compliance during construction. • Ensure the safety of the public during construction within the public right-of-way, FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 0 I 342,430 I 355,100 I 348,000 ! 361,700 I 1.9% j Operations & Maintenance I 0 I 14,686 I 16,000 I 16,000 ! 15,900 I (0.6%) Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A Total I 0 1 357,116 I 371,100 ! 364,000 I 377,600 1 1.8% (1) Percent Change: "12113 Adjusted Budget" column compared to"13114 Budget" column. "N/A" = Not Applicable. J 10 CITY OF CHINO HILLS HI'NUAL BUDGET HC I iv1 r T: ERGIREERIR'u rROGRITM CODE PROGRAM: INSPECTION SERVICES 7600 . , • Pr A010-11 FY 2011-12 FY 2012-13 FY 201z-ii Fr Atli 3-I$ ADOPTED/ HDJGSIED PROJECTED ADOPTED ACTUAL ACTUAL BUDGE! MCI CAE BUDGET PERSONNEL 1010 Regular Salaries I1 ‘05,533 203,700 203,700 204,500 1020 Overtime Salaries 0 5.10 Al! 300 500 1540 Fringe aeneiits 0 136,232 151,100 !44,000 I be,r 00 I u I AL PERSONNEL 0 341.43a 355,100 348,000 361,700 OPERATIONS & MAIRTEIGHRCE 2010 Memberships& Certifications 0 188 200 200 100 zu30 Oniforms 0 i,a5a 2,500 2,500 2,500 44.50 a mall !Dols ano rquipmeni 0 166 300 300 300 5620 Vehicle Rental 0 10,888 11,000 11,000 ,!,300 6035 Telephone 0 1,405 2,000 2,000 1,600 TOTAL OPERATIORS tl IQIHily I ERAPICE 0 14,686 16,000 16;000 15,500 TOTAL 0 357;116 371;100 364=000 3/7,600 FUNDING SOURCE: GENERAL FUND 0)3 i x,600} • J 11 En . ineerin + Land Development Services Program Purpose The Land Development Services Program of the Engineering Department is responsible for all engineering aspects of land development projects, engineering support to other departments, maintenance and update of the water and sewer system models, and engineering review of the National Pollution Discharge Elimination System (NPDES) and Water Quality Management Program (WQMP) compliance measures. Primary Activities The Land Development Services Program provides timely review of land development submittals; coordinating and managing developer trust accounts; oversight and management of development- related bonds; provides engineering services to the water and sewer systems; and provides engineering support to other departments. Significant Changes from Prior Years None Significant Items of Capital Outlay None Performance Measures • Develop procedures, processes and policies for the Program. • Provide efficient review of all development projects and ensure that the City's interests are being met. • Review methods for capturing and recovering costs generated by new development. • Provide engineering support to other departments. • Manage trust deposit accounts and development-related bonds. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual I Personnel I 1,034,125 I 531,163 I 574,200 I 557,100 I 583,900 I 1.7% l Operations& Maintenance 1 163,246 I 7,925 I 12,100 I 11,400 I 12,000 I (0.8%) Capital Outlay I 0 0I 0 0 0 N/A Total I 1,197,371 I 539,088 I 586,300 I 568,500 I 595,900 ; 1.6% (1) Percent Change: "12113 Adjusted Budget" column compared to"13114 Budget" column. "N/A" = Not Applicable. J 12 LI I Y ur urliNti HILLS ANNUAL BUDGEI ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: ERNE) uEvECOFIC/IEIC i aERvICES i5uu FY 20i 0-i i r .. . T Lu'I'I-•IL F T Au IA-13 FY 2012-13 FY 2013-14 ADOYIEu/ ADJUSTED PROJECTED RUOFICD IAC IDAC PiCIDAL BUDGET ACTUAL BUDGE! 13r1TsOICICEI'- 1010 Regular 5aiaries 653,465 326,187 .5,1,900 i3I,900 331,900 1015 Part-Time/Seasonai vvages 0 6,424 9,900 0 T5,4Du 1020 Overtime Salaries I,4o5 0 0 0 0 I°40 Fringe Flenefifs 379,222 196,00L L3c,TD0 225,200 243,600 TOTAL PERSONNEL -i_u3g_-iL5 531,163 574,200 557,100 5os,9uu uFEIA I iOICs & MAIN!MANCE 2010 Memberships &Certifications 1,417 827 1,200 I,4D0 1, 100 2030 Uniforms I, IDL 0 0 0 0 3u'Tv Legal Services al/ 50 1,000 800 1,500 30i0 Development rroressional Services 0 813 r,o00 r,50D 7,500 3090 Professional Services 39,488 1,400 0 0 0 3115 Information Technology Service Charges L,/Ba L,Azi 0 0 0 z z jD Small I oois and Equipment 48 0 0 0 0 5115 Traffic Signal maintenance 103,699 0 0 0 0 5620 Vehicle Rental I ',Lit!! 1,831 1,900 1,900 1,900 o035 Telephone 2,4/0 0 0 0 0 TOTAL OPERATIONS & MAINTtNHNCt --1153_/415 7,925 12,100 11,400 1z,uuu TOTAL 1,197,371 539,088 586,300 568,5uu 595_9uu FUNDING SOURCE: GENERAL FUND ($419,800); GAa IHR rs60 FURL) t$Zzr,s0D); WATER UTILITY FUND ($35,600); SEWER UTILITY FUND($35,600) 3 13 • • 41".... • • City of Chino Hills i nia Page intentionally left blank. J 14 1 - FINANCE . _ _ 1 . _.. -, ? 1'•• ill. 1111 ' I ' " ,•' t 1,1,1L••.tii.1a'dr 1 NA:1jlE_s, f ,0„.2„........ _.....: , 711...:����l91D > milliF J%- , "'•1► -.,r ,r City of Chino Hills • ' t . ate` F l Year 2012-2013 ti _ - Excellence in Financial Reporting City of Chno Hills C oganizatic ni By Activity Full Time Positions By A ctiv ity� Risaal Yciar 2013-14 Finance Ci1}� C ouncil C ity Manager Adrr inistnalian Title and Numk er cf F ull irne F osilions A ssii tart Filar ce Direct(r(1) A ccoi rt i g St pe rvisc r(1) Finance Direcicin Aiministrana Ana iy t Ili(1) Se a is r A ccc l lntar t(1) Jrld lR.I.ancaster Acu un telt I/11(1) A dminiatral'ye Secretary(1) Pa!irollTed riciar.(2) 9iinforAccorrta1rrk(2) Secretary(1) Aaxiir.tClerk LIII(f) I I I Infarma'lian llechnology I]evelcipni enl F ncigiiarr N cin-Depart mentsl1 Services l:tility{ Custamen Services Title and Number of Full Time Positions Title a n d Numbs r of Full Timii Positions T11k aril Nurr be r if Full Time POE itior i Titin and Nun k er of Full line 11 c nitions Information Technology Manager(1) Na n e Na n e Si Hier Aca omit 0 ie rk(1) Se kir Informal'or Technology Technician(2) Account Clerk IN(2) Administrative Analyst ILII(1) Finance Expenditures FY 2013-14 Information Technology $1,102,900 7% Non-Departmental Services $52,600 0% N, Utility Customer Services $648,300 Development Program 4% $11,437,000 74% Administration $2,282,000 15% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY : FINANCE • FY 2012-13 FY 2013-14 ADOPTED! ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION Finance Director 1 1 Assistant Finance Director 1 1 Accounting Supervisor 1 1 Administrative Analyst I/II 1 1 Senior Accountant 1 1 Accountant I/II 2 2 Administrative Secretary 1 1 Payroll Technician 2 2 Senior Account Clerk 2 2 Secretary 1 1 Account Clerk I/II 3 3 Sub-Total 16 16 PROGRAM: INFORMATION TECHNOLOGY Information Technology Manager 1 1 Senior Information Technology Technician 2 2 Administrative Analyst I/II 1 1 Sub-Total 4 4 PROGRAM: UTILITY CUSTOMER SERVICES Senior Account Clerk 1 1 Account Clerk I/II 2 2 Sub-Total 3 3 TOTAL 23 23 PERMANENT PART-TIME POSITION PROGRAM: ADMINISTRATION Accountant I/II 1 1 TOTAL 1 1 K 3 mil City of 4 Chino Hills This page intentionally left blank. K 4 CITY OF CHINO HILLS 13uuGt 1 sui4imMRr FY 2010-11 FY 2011-1z r T rY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED PROJECTED # DOri!D ACTUAL AUJUAC BuuGET ACTUAL BUDGE] rIRN►AL.0 Personnel Services 2,4 0,001 L,440,4515 2,656,400 2,597,300 z,r40,000 Operations and Maintenance 46,451,123 21,343,766 12,65o,00 1z,030,00 12,782,800 Capital Outlay p Y u n� a�1 129,000 129,000 0 TOTAL FINANCE BUDGET za_aoo,o24 23,852,145 15,441,000 15;JDb_4uu 13,322,800 PROGRAM Administration z,[1.+15,012 2,010,379 2,283,700 z,-1o0,zt0 z,zaz,000 Development Program 45,zaz,4015 Lu,L 1 1,3x2 11,201,300 11,301,600 11,4i MOO Inrormation ecMology 1,000,469 979,z84 1,10.5, U0 1,146,500 1,102,900 Non-Departmental iervices 49,248 57,176 48,900 01,300 52,600 Utility Customer Services 4150,95r 090,924 753,900 706,500 948,,500 TOTAL FINANCE 40,866,624 23,852,145 15,4471,000 -15,33b_ uu 15,522,800 IC .5 Finance Administration Program Purpose The Administration Program recommends fiscal policies to City management and implements such policies. The Program provides fiscal support to all City Departments and programs and ensures that the fiscal affairs of the City are effectively managed in accordance with the City's municipal code, policies, and State and Federal statutes. Primary Activities The primary activities are preparing annual and periodic financial reports and analyses, preparation of the annual budget, controlling expenditures for budgetary accounts, investing idle funds, and providing payroll, accounts payable, accounts receivable, cashiering, utility billing, business license, purchasing, and accounting services. Significant Changes from Prior Year • Fund Payroll Technician as full-time • Financial Services includes the management fees for Los Angeles County Investment Pool and the decrease of Chandler Asset Management fees due to allocating the fees to each benefiting fund. • Professional Services reflects decrease for the next Actuarial Study which is scheduled for FY 2015-16 and the increase for the User Fee and Cost Allocation Study. Significant Items of Capital Outlay None Performance Measures • Prepare significant program changes and budget modifications quarterly. • Continue to improve, enhance, and maintain accounting systems. • Evaluate current service delivery to determine ways of improving efficiency, effectiveness, timeliness, and consistency of accounting support services. • Submit timely and accurate monthly revenue and expenditure status and Treasurer's reports, and the Comprehensive Annual Financial Report (CAFR) to the City Council. • Provide friendly and efficient cashiering services. • Deposit all City funds within one day following receipt of funds. • Timely invest all funds not required for expenditures or bank compensatory balances. • Prepare business licenses within two weeks after receipt of payment from applicant. • Select vendor via informal bid process within five days of receipt of approved purchase requisition and complete purchase order within three days following selection of vendor. • Reconcile Trust Deposit accounts and process refunds, if applicable. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 1,691,955 I 1,679,897 I 1,841,900 I 1,780,500 I 1,887,300 I 2.5% Operations & Maintenance I 356,557 330,482 I 441,800 I 369,700 I 394,700 I (10.7%) Capital Outlay I 0 1 0 I 0 f 0 I 0 I N/A Total I 2,048,512 I 2,010,379 I 2,283,700 I 2,150,200 I 2,282,000 (0.1%) (1) Percent Change: "12/13 Adjusted Budget" column compared to"13/14 Budget" column. "N/A" = Not Applicable. K 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: ADMINISTRATION 1200 FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 1,065,169 1,024,241 1,066,400 1,042,300 1,080,400 1020 Overtime Salaries 849 1,282 1,200 1,200 1,200 1540 Fringe Benefits 625,937 654,374 774,300 737,000 805,700 TOTAL PERSONNEL 1,691,955 1,679,897 1,841,900 1,780,500 1,887,300 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2,254 1,704 2,000 1,900 1,600 2015 Conferences, Meetings, and Training 85 0 200 600 1,200 2030 Uniforms 0 0 400 400 200 3020 Financial Services 155,932 142,258 217,700 140,900 140,100 3090 Professional Services 0 5,000 10,800 24,300 54,700 3115 Information Technology Service Charges 179,449 176,877 183,200 183,200 171,600 3190 Contractual Services 171 452 200 1,900 600 4010 Legal Advertising 256 2,091 1,500 2,600 2,300 4030 Printing and Photocopy Services 8,242 6,423 6,400 5,200 6,100 4035 Postage and Express Delivery 123 171 200 200 200 4430 Small Equipment and Tools 0 0 0 0 500 4440 Office Supplies 5,255 5,990 5,300 7,100 5,100 4450 Reference Materials and Services 0 16 0 200 0 5025 Office Equipment Maintenance 401 406 900 400 400 6035 Telephone 1,069 1,169 1,000 700 1,200 7610 Uncollectible Accounts 3,320 -12,075 12,000 100 8,700 TOTAL OPERATIONS &MAINTENANCE 356,557 330,482 441,800 369,700 394,700 TOTAL 2,048,512 2,010,379 2,283,700 2,150,200 2,282,000 FUNDING SOURCE: GENERAL FUND ($2,280,400); AIR QUALITY FUND ($500); GAS TAX 7360 FUND ($1,100) K 7 Finance Development Pro• ram Program Purpose This Program provides the resources to construct various facilities for the City's residential and commercial development program, which includes the Traffic Facilities Fee, Storm Drain Facilities Fee, Water Facilities Fee, Sewer Facilities Fee, General Facilities Fee, Park Facilities Fee, and the Existing Infrastructure Fee. In addition, this Program provides for the administration of the 2007 Certificates of Participation, the Community Facilities Districts and the Assessment Districts debt obligations. Primary Activities The activities of this Program include providing resources for the construction of street, drainage, parks, traffic signals, water and sewer distribution facilities, and acquisition of street right of way. The activities also include the monitoring for and accounting of the developer reimbursement agreement debt that was incurred for resources to construct the above facilities. Additionally, this Program's activities include administering five debt issues including the 2007 Certificates of Participation, establishing the annual CFD special taxes and administering the annual levy and collection of the special taxes, and accounting for the appropriations of the special tax revenues. Besides the above activities, this Program's activities include administering assessment district bond issues, establishing and administering the annual assessment district levies, and collection of the levies. Significant Changes from Prior Year None Capital Projects funded by Community Facilities District Funds and Development Fees Funds • Chino Hills Community Center • English Channel Improvement • English Springs Park Restroom • Fairfield Ranch Phase II • Intermediate Zone Recycled Water Reservoir • Peyton Drive Widening — Phase III • Reservoir No. 18 • Supervisory Control & Data Acquisition System (SCADA) • Traffic Signal These capital projects are funded by transfer out of funds to the Capital Improvement Fund. K 8 1 Findnce D ev • • me • r PeFfor,EJIaIIICU {Qleasures • Development fees coliecteo to retire existing assessment di3tiict liens for bond call payments will be timely and accurately accounted. - The annual assessment district levies will be prepaid and fonnrarded to die County no later than the second week in August of the fiscal year that dile levy is imposed. • The CFD special tax levy resolutions will be presented for City Council approval at the second meeting in October of the fiscal real that precedes the fiscal year of the tan levy. FY 2010-11 FY zu E E-12 ` FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Aut..Ui ifljuste�t rrojected Budget Cn.ns.. Budget Actual1) I Personnel I 0 1 0 I 0 I 0 I 0 1 ( N/A I Operations & Maintenance 145,282,408 1 20,211,219 1 11,201,300 111,301,600 ( 11,437,000 1 2.1% 1 Capital Outlay 1 0 1 163 I 0 1 0 I 0 NIA 1 Total 1 45,282,408 120,211,382 1 11,201,300 1 11,301,600 I 11,437,000 I 2.1% (1) Percent Cllange: "12/13 Adjusted Budget"column compared to"13/14 Budget" column. "N/A"= Not Applicable. K 9 4'0 City of Chiiiu Hills . This page intentrar lily iCtt dank. K 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: DEVELOPMENT PROGRAM VARIOUS FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 3010 Legal Services 1,197 532 15,300 8,800 7,000 3020 Financial Services 101,721 118,201 122,000 109,700 123,100 3090 Professional Services 0 2,095 6,700 4,800 4,800 7010 Interest Payments 4,648,751 3,539,712 3,250,100 3,321,600 3,106,200 7015 Principal Payments 33,449,816 14,936,246 7,007,400 7,028,300 7,201,900 7030 Assessment District Credits 180,899 208,788 102,700 127,500 218,900 7050 Debt Issue Expense 682,521 0 0 0 0 7220 Administrative Overhead 505,742 504,671 524,000 525,100 575,700 7710 Developer Reimbursement Agreements 4,990,214 182,038 173,100 175,800 199,400 7950 Settlement and Judgments 721,547 718,936 0 0 0 TOTAL OPERATIONS & MAINTENANCE 45,282,408 20,211,219 11,201,300 11,301,600 11,437,000 CAPITAL OUTLAY 8990 Contributions To Construction Funds 0 163 0 0 0 TOTAL CAPITAL OUTLAY 0 163 0 0 0 TOTAL 45,282,408 20,211,382 11,201,300 11,301,600 11,437,000 FUNDING SOURCE: DEVELOPMENT FEE FUNDS ($1,468,400), COMMUNITY FACILITIES DISTRICTS FUNDS ($7,624,700), ASSESSMENT DISTRICT FUNDS ($499,300), GENERAL FUND ($1,844,300), TRAFFIC SIGNAL FEE ($300) K 11 Finance Information Technology Program Purpose The Information Technology (IT) Program provides for the centralized fiscal and operational control of the City's technology hardware, software, voice and data infrastructure, including policies, procedures, acquisitions, and security. Primary Activities The Program's primary activities include the acquisition and maintenance of the Citywide technology infrastructure, network and server architecture, enterprise business applications, voice & data communications and desktop computing systems. The Program provides for network administration, application integration & support, desktop support services, asset management and end user training in support of the City departments. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • 99.99% network and server availability; 80% of desktop hardware/ software problems resolved within 1 business day; 90% within 3 business days. • Execute the IT Strategy in support of the Government Center. • Develop and deploy IT policies and procedures in support of City departments. • Deliver consultingservices and technical support to the Chino Valley Fire District. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 454,915 I 403,198 426,800 428,300 I 450,000 5.4% Operations & Maintenance 545,554 513,358 674,400 I 666,200 I 652,900 (3.2%) Capital Outlay ` 0 I 62,728 I 52,000 1 52,000 I 0 I (100.0%) Total I 1,000,469 I 979,284 ` 1,153,200 I 1,146,500 I 1,102,900 I (4.4%) (1) Percent Change: 12113 Adjusted Budget" column compared to"13/14 Budget" column. "N/A" = Not Applicable. K 12 CITY OF CHINO HILLS HIalWHL DUuGET HC 1 iv'l T: IgumAIQCE PROGRAM CODE PROGRAM: INFORMATION TECHNOLOGY L5z0 rYE010-11 FY2011-12 FY2012-13 FT Zu:iz-i3 Fr 20013-14 ADOPTED/ HrlaUSIED PROJECTED ADOPTED ACTUAL ACTUAL BOuGci A IUHL BUDGET PERSONNEL iuiu Regular Salaries tau,/6u 248,340 251,400 252,800 .e3a,/u0 iuzu uveRime Salaries 568 z,sas 2,000 2,000 2,000 1540 Fringe Benefits 163,587 152,475 .i/a,7Tuu 1,3,300 188,300 I D I HL PcRSuIaNEL 454, 95 41J3,-1 ii, 426,800 428,300 450,000 OPERATIONS &MAINTENKIQCE 2010 Membership& Certifications /55 670 700 7uu /u0 zu I3 Conferences, Meetings, and Training u 3u 0 100 u 3010 Legal services 1,786 u u 0 0 3020 Financial Services 0 61 200 RAJ 100 u9u Professional Services c,3ut7 23,000 30,000 30,000 u 31lu Computer Services 255,984 «6,3us cIs8,800 261,300 290,600 3190 Contractual services 88,758 76,915 86,zuu 83,400 84,300 4015 Advertising & Promotion 0 12 300 zuu at70 zfuio Postage & Mailing u MO 200 200 zuu 4420 Computer Flaroware ant Software 18,584 6,«9 c8,r uu 26,000 59,900 4450 Reference Materials an8 services 260 195 200 cuu 200 3uc3 Office Equipment Maintenance /o,u6u o ,926 167,700 169,800 "/[0,300 60Jo i eiepnone 2,789 s,o3u 4,10 2,700 3,100 - 7010 Interest Payment 10,968 7,297 u u 0 7220 Administrative Overhead 88, iu0 88,900 91,500 91,5Du a3,uuu TOTAL OPERATIOFIb at MAIM I EIlHIaCE 545,554 513,358 6r4,4u0 0150,2u00 652,900 CHP/IHLOUILAY 805u orrice rurnirure and Equipment 0 64/zs 3a,u0u 52,000 0 I O I AL CAPITAL OUTLAY u 62,728 52,000 52,000 0 TOTAL -i.uuu,469 979,284 1,153,200 1 Finance Non-De •artmental Services Program Purpose The purpose of this Program is to account for the appropriations that are not readily accounted for in other programs. Primary Activities The primary activities of this Program include coordination of Citywide mailing services and stationery acquisitions. Significant Changes from Prior Year • Printing of business cards will be on as needed basis, we will phase in business cards with new logo. • City letterhead will now be in the City Clerk's budget. Significant Items of Capital Outlay None Performance Measures • Mail services will be provided daily by 3:00 p.m. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel0II57,176I 48,900 I 51,500 I 52,600 I 7 6% Operations& Maintenance I 49,248 I I Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A Total I 49,248 I 57,176 I 48,900 I 51,500 I 52,600 I 7.6% (1) Percent Change: "12/13 Adjusted Budget"column compared to"13/14 Budget" column. "NIA" Not Applicable. K 14 CITY OF CHINO HILLS AramoAcBouGEI ACTIVITY: FINANCE PROGRAM CODE PrcOGrrilv,: NON-DEPARTMENTAL SERVICES 2500 rY x090-Ii Fr L014-i2 FY2012-13 FY2012-13 FYz09 -94 HuDP I Eul ADJUSIEE r-ROJECIEu ADOPTED HCI DHL ACTUAL BUDGET ACTUAL BODGE! OPERATIONS & MAINTENANCE L010 Iviemtlersrrip and Certifications 150 -lop 400 200 200 4030 Printing ana Pno>;ocopy services 4,237 3,438 zr,r00 4,400 3,900 4035 Postage and Express Delivery L0,281 28,124 28,000 2u,zr00 La,500 4430 Small Tools and Equipment 0 4,1L3 0 0 0 44410 Orrice sapplies 9,013 o,rgo 6,500 8,100 9,200 4445 Special Parts ana supplies 9,567 12,531 9,500 9,400 9,800 I I D I HL OPE11R I IOrla &MAINTENANCE 49,248 0/:11b 48_gee 51,500 52,600 TOTAL x+9,248 57,176 48,900 59,000 aL_ne0 FUNDING SOURuE: GEI4ERHL rUlIu k$52,600) • K 15 Finance Utilit Customer Service Program Purpose The purpose of the Program is to provide services to the customers of the City's water utility. Primary Activities The primary activities of this Program include utility billing, water connection service, and delinquent payment notification services. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Timely and accurately bill customers for water, sewer, and trash services on a monthly basis in accordance with timely established billing cycles. • Connect and disconnect customer's water service within one day of the customer's request. • Notify customers with delinquent water bills in accordance with established bill due date cycles and in accordance with procedures established by state statutes. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 268,631 362,393 I 381,700 I 388,500 I 402,700 3.9% Operations & Maintenance ► 217,356 231,531 289,200 I 241,000 I 245,600 (15.1%) I Capital Outlay I 0 I 0 1 77,000 77,000 I 0 I (100,0%) I Total I 485,987 I 593,924 I 753,900 I 706,500 I 648,300 I (14.0%) (1) Percent Change: "12113 Adjusted Budget" column compared to"13114 Budget" column. "NIA" = Not Applicable. K 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: UTILITY CUSTOMER SERVICE 1210 FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 160,956 211,546 213,500 214,400 216,800 1020 Overtime Salaries 514 194 1,300 1,300 1,300 1540 Fringe Benefits 107,161 150,653 172,900 172,800 184,600 TOTAL PERSONNEL 268,631 362,393 387,700 388,500 402,700 OPERATIONS & MAINTENANCE 2030 Uniforms 195 156 1,000 700 700 3115 Information Technology Service Charges 38,124 41,699 39,900 39,900 47,400 3190 Contractual Services 39,254 51,619 46,600 51,300 56,600 4030 Printing and Photocopy Services 23,887 19,843 31,600 25,700 11,800 4035 Postage and Express Delivery 111,401 113,893 165,300 118,200 124,400 4430 Small Equipment and Tools 183 490 1,200 1,200 500 4440 Office Supplies 3,114 2,939 2,500 3,000 3,000 5025 Office Equipment Maintenance 736 454 500 500 500 6035 Telephone 462 438 600 500 700 TOTAL OPERATIONS & MAINTENANCE 217,356 231,531 289,200 241,000 245,600 CAPITAL OUTLAY 8050 Office Furniture & Equipment 0 0 77,000 77,000 0 TOTAL CAPITAL OUTLAY 0 0 77,000 77,000 0 TOTAL 485,987 593,924 753,900 706,500 648,300 FUNDING SOURCE: WATER UTILITY FUND ($648,300) K 17 Uity tit iiiiil JlE Chiiiu Fulls This page intentionally lett i ta11K. PUBLIC WORKS r ,.., ... ,...t 4 I /NIS, t••• ••• A. t hijit _' r 1 .. , - - - ----'--- ' 4'- '44r. -- i ec- , — id ' ' lif b . 1 1 E -,---- ---._ 4 1 ---,I:I 1 ' ' - , :- _ __... , - - :,. 1 I Iii. . -3*- IL. — liMip _ :'d.*; . ''....... "111 NIL" fin106008k- r Broken Angle Stop Repair City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2013-14 • Public Works City Council City Manager Administration Title and Number of Full Time Positions Public Works Director Administrative Analyst VII(1) Nadeem MajajAdministrative Secretary(1) • Administrative Technician(1) Secretary(1) • Administrative Clerk(1) I I I I Equipment Facilities Parks and Landscape Sanitation Maintenance Maintenance Maintenance Maintenance Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions Sanitation Supervisor(1) Senior Maintenance Worker(1) Senior Maintenance Worker(1) Facilities Maintenance Supervisor(1) Maintenance and Operations Manager(1) Maintenance Worker VII(1) Building Inspector II(2) Parks and Open Space Supervisor(1) Maintenance Worker fill(5) Senior Maintenance Worker(1) Landscape Inspector VII(2) Maintenance Worker VII(2) Senior Maintenance Worker(3) Maintenance Worker I/Il(5) I 4 Storm System Maintenance Street Maintenance Water Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions None Street Maintenance Supervisor(1) Water and Sewer Manager(1) Senior Maintenance Worker(2) Customer Service Supervisor(1) Maintenance Worker till(4) Water Distribution Supervisor(1) Water Production Supervisor(1) Administrative Analyst VII(1) Water Quality Technician VII(2) Utility Conservation Specialist(1) Senior Maintenance Worker(3) Maintenance Worker IIII(10) Customer Service Representative(1) Meter Reader(2) Public Works Expenditures FY 2013-14 Equipment Maintenance $920,500 2% Administration Facilities Maintenance $887,400 $1,471,500 2% 4% Parks and Landscape Maintenance $9,232,000 22% r - ry Water $21,366,700 50% � y fn S S ti �-�•� /)3// Sanitation Maintenance r.r.r $6,355,100 15°/m Street Maintenance Storm System Maintenance $1,636,600 $217,400 4% 1% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC WORKS FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION Public Works Director 1 1 Administrative Analyst Illi 1 1 Administrative Secretary 1 1 Administrative Technician 1 1 Secretary 1 1 . Administrative Clerk 1 1 Sub-Total 6 6 PROGRAM: EQUIPMENT MAINTENANCE Senior Maintenance Worker 1 1 Maintenance Worker I/11 1 1 Sub-Total 2 2 PROGRAM: FACILITIES MAINTENANCE Facilities Maintenance Supervisor 1 1 Building Inspector 2 2 Senior Maintenance Worker 1 1 Maintenance Worker I/II 2 2 Sub-Total 6 6 PROGRAM: PARKS AND LANDSCAPE MAINTENANCE Maintenance and Operations Manager 1 1 Parks and Open Space Supervisor 1 1 Landscape Inspector I/II 2 2 Senior Maintenance Worker 3 3 Maintenance Worker I/11 5 5 Sub-Total 12 12 PROGRAM: SANITATION MAINTENANCE Sanitation Supervisor 1 1 Senior Maintenance Worker 1 1 Maintenance Worker IIII 5 5 Sub-Total 7 7 L 3 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC WORKS — FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: STORM SYSTEM MAINTENANCE Maintenance Worker I/Il 0 0 Sub-Total 0 0 PROGRAM: STREET MAINTENANCE Street Maintenance Supervisor 1 1 Senior Maintenance Worker 2 2 Maintenance Worker/III 4 4 Sub-Total 7 7 PROGRAM: WATER Water and Sewer Manager 1 1 Customer Service Supervisor 1 1 Water Distribution Supervisor 1 1 Water Production Supervisor 1 1 Administrative Analyst lI 1 1 Water Quality Technician I/li 2 2 Utility Conservation Specialist 1 1 Senior Maintenance Worker 3 3 Maintenance Worker 1/il 10 10 Customer Service Representative 1 1 Meter Reader 2 2 Sub-Total 24 24 TOTAL 64 64 PERMANENT PART-TIME POSITION PROGRAM: STREET MAINTENANCE Parking Enforcement Officer 2 2 TOTAL 2 2 L 4 CITY OF CHINu HILLS nDuGmT SUMMARY r T z0i u-i i r r Aa i i-12 FY 2012-13 FY 2012-13 FY z01 s-i4 MDOPIED/ ADJUSIEu PROaECiEl" ADOPTED MCIDML ACTUAL BUDGET ACTUAr BDuGEI PUBLIC WORKS Personnel services 5,210,347 5,580,551 6,«5,500 o,5zz,o00 6,437,700 Operations and Maintenance 28,8zz,azo 1a0 3u,853,400 31,005,600 34,1z0,40U Capital Outlay 1,109,940 1,811,348 2,813,600 z,55 i,z0D 1,529,100 TOTAL POBriC vv1:1RIT5 35,143,213 37,866,079 39mi ,600 sure/v,41315 42,087,200 PROGRAM raministration 771,183 azi,s0r ar5,30D 874,000 887,400 E,.iuipment maintenance 1,150,723 1,029,663 1,3r r,000 i,3o8,aD0 920,500 Facilities Maintenance 1, 113J,500 1,222,978 1,345,300 1,27z,000 i,zrr 1,507 parks and Landscape Maintenance 8,44-1,5z0 a,00z,zrar 9,569,700 9,595,400 9,232,000 sanitation maintenance 4,885,334 5,137,45a 5,430,350 5,501,200 6,355,100 Storm System Maintenance 11,200 49,449 14,800 so,DDD 217,400 Street Maintenance 1,5zr ,/00 1,55, 40 1,636,100 1,596,900 1,0s0,000 vvater 17,177,813 18,x8/,00/ ia,o0r,0Du 19,375,100 21,366,700 TOTAL PUBLIC WORKS sa.i4s_cis a1,866,0r9 39,912,600 39,679,400 riZ.0ur.iU0 Public Works Administration Program Purpose The purpose of the Administration Program is to provide coordination and support to the Department Programs. Administration establishes organizational goals, provides technical and management support, and coordinates and monitors budgets for the largest Department in the City, both in operations and resources. This Program also coordinates the Customer Service Order Program and supports the Voluntary Graffiti Abatement Team. Primary Activities The primary activities of the Administration Program include coordination of the Customer Service Program; preparation of agenda items for the City Council; the coordination and implementation of the annual budget; oversight of Departmental purchasing; personnel and training; office equipment and supplies; preparation of Departmental policies and procedures; Departmental records and data management; and general oversight of the Public Works Department. The cost of this function is allocated over all the Programs in the department. The General Fund supports 5.3% of the total costs of this operation. Significant Changes from Prior Year • One Administrative Clerk position was unfunded in prior year is now partially funded for fiscal year 2013-14. Significant Items of Capital Outlay None Performance Measures • Develop a departmental policy to incorporate new purchasing guidelines and train staff. • Develop internal procedures for contract compliance and train staff. • Renew all contracts exceeding three years. • Develop the capability for Public Works to develop bid packages for small construction projects. FY 2010-11 FY 2011-12 FY 2012-13 ' FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I 651,571 I 627,792 678,700 ( 700,300 I 742,600 I 9.4% I Operations& Maintenance I 119,612 I 213,515 I 196,600 I 173,700 I 144,800 I (26.3%) Capital Outlay I 0 I 0 I 0 I 0 l 0 I N/A Total { 771,183 I 841,307 I 875,300 I 874,000 I 887,400 I 1.4% (1) Percent Change: "12113' Adjusted Budget" column compared to"13/14 Budget" column. "NIA" = Not Applicable. L 6 c;l I Y UF c;ri Nu MIrrS ANNUAL BUDGET HC 1 Mi r: rGBLIC WORKS PROGRAM CODE PROGRAm: HumtlQIs i ITi RIM _ 8001 FY 2010-11 FY 2011-12 Fr cIAc-is Fr cu1c-13 FY 2013-14 ADOPTED/ ADJUSTED PROJECTED ADM'iED ACTUAL AC1OHL 60Qu!i ACTUAL BUDGET PERSONNEL 1010 Regular Salaries au4,335 358,426 399,700 saa,ruu 441,600 ICI io ran Time/Seasonal Wages -14,15rL u 0 11,800 u 10cu Overtime salaries 657 OIL ouu 500 500 1540 Fringe Benefits 241,707 269,054 c7s,3uu caa,auu 314,500 IDIAL PIRsOriri L 651,5ri 6cr.rac 678,700 700,300 742,600 OPERATIONS & MAINTENANCE 2u'iu Memberships and Certifications no u' 300 400 ouu eh o uonrerences, Meetings, and Training u u 1,200 1,200 1,200 2030 Un;forms 722 385 4u0 zFuu 400 3105 Temporary Employee Services u 59,948 36,400 ci,suu 0 3 I I o Information Technology Service Charge r4,ab3 i uc,ao5 114,200 114,200 1 u6,.i uu 3140 Rcruse 3,074 c,u5u 4,cuu 3,200 3,200 4010 Legal Advertising 35 150 600 60u 600 4v3u Printing and Photocopy Services 4,r 1 o 9,321 5,000 5,200 u 4033 rostage anti Express Delivery 109 1zs 100 100 100 4430 Small Equipment ans I oois 582 2,247 u ou0 0 4440 Office Supplies i 1,u06 11,995 11,000 u,suu ii,uu0 4400 Reference Materials and Services cob Ala 100 200 i uu 5025 Office Equipment Maintenance 135 Sys u 0 0 5045 Graffiti Removal 15,594 15,153 15,000 lu,uuu 10,000 oo4u Vehicle Rental ,5,13 IU 3,95u 4,000 4,000 r,yuu 60i3 i eiepllone 3,747 s,r 3c 4, i u0 3,300 3,800 1 O IAL OPERATIONS & MAINTENANCE -i ia.6 is 213,515 196,600 173,700 144,84 TOTAL r r1,183 841,307 875;300 Sr4-uuu 88r,4000 FUNDING st7uRCE: uEICER,,L FuND($887,400)-See Note Note: Administration Division expenditures plus $2,600 in conferences that as budgetw0 in tile Duman Resources Division are allocated over the alvisions in rubric Works through the Department Overheati Lnarges. (Saar,40u+2,600= 5890,0004 The final allocation is shown below: general rend 47,000 Gas Tax 3u,7u0 Parks and Landscape 16s,uuu street Sweeping 7,000 Water 4r 6,500 Sanitation -i ss,auu equipment Maintenance 27,000 890,000 E 7 1 Public Works E • ui • ment Maintenance Program Purpose The Equipment Maintenance Program provides for and coordinates the maintenance and repairs of the City's vehicles and equipment. The Equipment Maintenance Program is funded by rental charges to each of the City's vehicles. These rates are then charged to the respective departments using the vehicles. These revenues provide for vehicle replacement, maintenance, fuel, insurance, operational costs, and overhead. Primary Activities By the end of fiscal year 2013-14, the Equipment Maintenance Program will be responsible for the repair and replacement of 114 vehicles (self-propelled) and 41 (non-self-propelled) pieces of maintenance equipment. City vehicles are maintained through a combination of staff and several contracts. This Program is also responsible for the development of the vehicle replacement schedule, new vehicle specifications, and the sale of surplus equipment. Significant Changes from Prior Year • The cost of fuel is a significant part of this budget and remains unpredictable. Staff is estimating an average of$3.89 per gallon regular and $4.04 per gallon for diesel for the new fiscal year. • The five-year replacement schedule has been updated and includes new California Air Resource Board (GARB) regulations. Significant Items of Capital Outlay Reserve Supplement Funding • Replace Emergency Generator $66,000 Supplemented by Water Fund in the amount of$91,000 for a total of $157,000. • Replace Ford Ranger $ 1,600 Supplemented by General Fund in the amount of$26,500 for a total of $28,100. Performance Measures • Develop a list of qualified vendors for vehicle and equipment repairs • Document Preventative Maintenance Schedule for all vehicles and equipment FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change (1) Budget , Actual Personnel I 254,574 I 242,359 I 277,500 1 253,000 I 276,900 (0.2%) Operations& Maintenance I 524,581 I 525,704 I 554,700 I 570,400 I 576,000 I 3.8% Capital Outlay I 371,568 I 261,600 1 545,400 I 545,400 I 67,600 I (87,6%) 1 Total I 1,150,723 I 1,029,663 I 1,377,600 I 1,368,800 I 920,500 I (33,2%) (1) Percent Change: "12113"Adjusted Budget"column compared to"13/14" Budget" column. "NIA"=Not Applicable L 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: EQUIPMENT MAINTENANCE 8200 FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 156,587 140,834 156,400 139,200 154,900 1020 Overtime Salaries 0 38 1,800 1,800 500 1540 Fringe Benefits 97,987 101,487 119,300 112,000 121,500 TOTAL PERSONNEL 254,574 242,359 277,500 253,000 276,900 OPERATIONS & MAINTENANCE 2030 Uniforms 1,431 1,592 1,800 1,800 1,900 3020 Financial Services 0 1,147 2,400 2,500 2,500 3190 Contractual Services 1,302 2,134 1,500 1,500 1,500 4310 Fuel 204,214 233,608 238,700 253,600 259,300 4315 Automotive Parts and Supplies 15,281 7,779 10,800 10,800 10,800 4410 Chemical Supplies 0 600 2,300 3,300 2,700 4430 Small Equipment and Tools 2,661 4,657 2,500 2,500 2,500 4445 Special Parts and Supplies 690 41 0 0 600 5035 Vehicle Maintenance 220,655 206,675 218,800 218,800 215,300 6035 Telephone 1,447 1,171 1,700 1,400 1,400 7220 Administrative Overhead 47,900 48,300 49,700 49,700 50,500 7225 Departmental Overhead 29,000 18,000 24,500 24,500 27,000 TOTAL OPERATIONS & MAINTENANCE 524,581 525,704 554,700 570,400 576,000 CAPITAL OUTLAY 8060 Vehicles and Equipment 371,568 261,600 545,400 545,400 67,600 TOTAL CAPITAL OUTLAY 371,568 261,600 545,400 545,400 67,600 TOTAL 1,150,723 1,029,663 1,377,600 1,368,800 920,500 FUNDING SOURCE: EQUIPMENT MAINTENANCE FUND ($920,500) L 9 Public Works Facilities Maintenance Program Purpose The Facilities Maintenance Program provides for the maintenance and repairs of the City's buildings. Responsibilities of this Program include buildings used for City business, recreational activities, the Government Center Complex and public restrooms within City parks. The Facilities Maintenance staff is also responsible for shipping, receiving, warehousing, and mail service for the City. Primary Activities The Facilities Maintenance Program is responsible for the repair and maintenance of the City's buildings including the Government Center Complex, Public Works Yard, Mystic Canyon Community Center, Sleepy Hollow Community Center, McCoy Equestrian Center, Grand Avenue Park, Community Park, Founders Recreation Center, and the new Community Center. This Program also provides service duties such as setup for meetings, assistance with records storage, shipping, receiving, warehousing, interoffice mail service and provides various services, as needed, to operate Citywide functions. This Program also maintains the City's 17 park restrooms, monument fixtures, and walkway lights. Significant Changes from Prior Year • One vacant Maintenance Worker position remains unfunded for fiscal year 2013-14, but remains as an authorized position. • The maintenance operation and setup cost for the new Community Center is included in this proposed budget. Significant Items of Capita! Outlay None Performance Measures • Document required preventative maintenance for the new Community Center. • Develop a Life Cycle Schedule for Grand Avenue Park, City Yard, and Community Park. • Complete Life Cycle Schedule for Government Center and McCoy Equestrian and Recreation Center. • Develop a City-wide facilities operations and maintenance program FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (11 Personnel I 249,549 1 365,448 I 482,800 I 411,400 I 479,700 I (0.6%) Operations & Maintenance I 906,354 I 844,445 1 862,500 I 860,600 9 991,800 ! 15.0% Capital Outlay I 7,657 I 13,085 0 I 0 I 0 I 0.0% Total I 1,163,560 I 1,222,978 I 1,345,300 1,272,000 I 1,471,500 I 9.4% 1 (1) Percent Change: "12/13"Adjusted Budget" column compared to"13/14" Budget' column. "N/A" = Not Applicable. L 10 1 CITY OF CRIFIO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PkDGRAI41 CODE PROGRAM: FACILITIES MAINTENANCt 2510 FY 2010-11 FY 2011-12 FY 20i z-i.s FT i a-i a FY 2013-14 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACIOIT BuDGEI ACTUAL BUDGET PtRSONNtr 1010 Regular Salaries i51,a13 215,771 275,300 230,200 L6o,30u 1020 Overtime Salaries "1,141 I,LLr 1,900 1,900 1,900 1540 rringe aenefits 96,495 148,400 L0o,out7 179,300 211,500 TOTAL PERSONNEL A4a.5iTu 365,448 482,800 411,400 4ra,r00 OPLITR i IONS&141A11a i ENAICCC 2010 Member.h;ps unla t.ertirications 60 206 500 o0u 40u 2030 Uniforms 1,301 2,850 4,000 4,000 3,300 I u .,ontracival Services 38,58i 5u,L3r 50,500 47,800 54,000 443U smail Equipment ana I ools 3,150 3,164 A0u0 L,000 28,700 4445 Special Parts and Supplies �'u,505 52,769 40,000 51,300 63,900 4450 Reference Materials& Services -i,5813 u 0 0 0 ou iu Pares ana rantlscape Maintenance 45,980 39,x84 La,100 L�,100 46,500 5012 Tree Maintenance 4,608 2,378 2,400 Z,4uu 4,401./ i 5020 Building and Structure Maintenance os,a r o 55,557 56,600 52,600 49,100 Du I custodial Services 202,001 z-IL, I J4 L113,D0u 218,600 244,100 5040 communications Cquipment iviaintenance 0 431 500 our) 500 5235 Distribution Plant Maintenance 50 945 700 700 0 5620 Vehicle Rental 4Z,"1V4 43,50 1 45,100 45,100 44,600 nu i u vvater ana ewer 37,106 35,864 4L,u00 46,00 54,700 6015 Electricity L52,842 235,129 265,400 Zoo,.i 00 z90, iriu 6030 Gas ism 14 15,671 15,000 14,100 15,1uu ou35 i elephone 66,720 04,y4V 53,50u 53,300 53,500 7«5 uepaRmentai Overneae 24,200 31,100 27,10u tr, 100 3L,500 7415 Special Departmental Expense f, 164 7,466 8,500 8,500 r,s00 ID 1 AC OPERA 1 IOICS &MAIN I EICANCE 906,354 844,445 136E-500 860.600 99t800 i CAPITAL OUTLAY 8030 6uiltlings 7,657 -i.5,0s5 0 0 0 TOTAL CAPITAL OUTLAY 7,657 13,085 0 0 0 1OMAE 1,163,560 1,zaz;ara i,a45.a013 1,272,000 1,471,500 1-OlvDIFIG sOORt,C: GEICERAG FUND ($1,471,500) L 11 Public Works Parks and Landscape Maintenance Program Purpose The Parks and Landscape Program provides for the maintenance of 40 park facilities, over 700 acres of public landscaping, over 47,500 trees, and approximately 3,000 acres of public open space. The Maintenance Program provides safe, attractive settings for public recreational activities. These facilities improve the quality of life for the residents of the community. This Program provides weed abatement in public open space, lake maintenance, rodent control, and urban forestry management. Primary Activities Activities within this Program include maintaining City parks, medians, common areas and slopes. The City's Parks and Landscape staff responds to customer complaints, requests, after-hours emergencies, and manages the landscape maintenance contracts. Additional maintenance responsibilities include: weed abatement, tree maintenance, irrigation testing, water management, vandalism repair, trail maintenance, litter removal from public parks, landscape and open space. This Program provides emergency response for hazards and safety issues. This Program also coordinates the acceptance of additional landscape areas into the City's Maintenance Program. Significant Changes from Prior Year • A Maintenance Worker I/II position continues to be unfunded for fiscal year 2013-14, but remains as an authorized position. Significant Items of Capital Outlay • Park Improvement Fiscal Year 2013-14 $ 50,000 • Plant, Restoration, Irrigation & Upgrade $ 274,800 • Flail Mower $ 8,900 Performance Measures • Develop and implement a tree trimming schedule by species utilizing the newly completed tree inventory. • Convert the median on Grand Avenue to drip irrigation to continue the water conservation efforts. • Develop a plan to implement the recommendations from the Open Space Management Plan. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual { Personnel I 813,362 I 932,994 I 980,800 I 975,100 I 1,002,400 I 2.2% Operations & Maintenance I 7,153,069 I 7,618,465 I 7,852,700 I 7,916,400 I 7,895,900 I 0.6% Capital Outlay I 475,189 I 451,008 I 736,200 I 703,900 I 333,700 I (54.7%) Total I 8,441,620 I 9,002,467 I 9,569,700 I 9,595,400 I 9,232,000 I (3,5%) (1) Percent Change: "12/13 Adjusted Budget" column compared to"13/14 Budget" column. "N/A" = Not Applicable. L 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE MAINTENANCE 8400 , FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 498,296 554,690 553,200 550,800 551,800 1020 Overtime Salaries 6,588 4,470 5,200 5,200 5,200 1540 Fringe Benefits 308,478 373,834 422,400 419,100 445,400 TOTAL PERSONNEL 813,362 932,994 980,800 975,100 1,002,400 OPERATIONS & MAINTENANCE 2010. Memberships and Certifications 1,589 1,414 1,800 2,000 1,800 2015 Conferences, Meetings, and Training 852 0 0 0 0 2030 Uniforms 6,766 8,984 8,300 8,300 8,300 3020 Financial Services 24,802 27,012 29,400 30,000 30,500 3090 Professional Services 2,270 25,766 172,100 172,100 0 3115 Information Technology Service Charge 32,216 20,652 16,700 16,700 15,100 3190 Contractual Services 58,665 123,745 55,500 57,900 56,600 4245 Traffic Signs 0 628 1,500 1,500 1,500 4410 Chemical Supplies 7,449 7,939 18,300 18,300 20,300 4430 Small Equipment and Tools 6,472 14,865 11,000 11,000 11,500 4445 Special Parts and Supplies 59,742 62,960 70,100 70,800 60,600 4450 Reference Materials and Services 56 0 200 200 200 5010 Parks and Landscape 2,213,770 2,186,573 2,100,800 2,103,100 2,063,700 5012 Tree Maintenance 208,806 233,170 314,300 314,300 282,700 5020 Building and Structure Maintenance 40,379 22,110 41,000 41,000 29,900 5021 Custodial Services 40,452 42,085 42,000 42,000 42,000 5235 Distribution Plant Maintenance 345 150 0 0 0 5490 Other Structural Repair and Maintenance 62,594 30,938 49,900 49,900 37,500 5590 Equipment Maintenance 8,368 7,380 6,900 7,500 7,600 5620 Vehicle Rental 105,213 118,610 114,900 114,900 117,500 5625 Equipment Rental 909 0 1,700 1,300 1,300 6010 Water 1,236,713 1,555,626 1,481,500 1,547,800 1,685,500 6015 Electricity 151,515 151,172 162,000 165,500 180,600 6020 Street Light Power 530,744 512,479 544,600 528,000 551,400 6035 Telephone 5,111 5,250 6,400 5,900 5,500 7610 Uncollectible Accounts 0 4,835 0 0 0 7046 Taxes and Assessments 4,777 4,525 0 4,600 0 7220 Administrative Overhead 672,600 678,600 698,300 698,300 727,300 7225 Departmental Overhead 1,669,894 1,770,997 1,903,500 1,903,500 1,957,000 TOTAL OPERATIONS &MAINTENANCE 7,153,069 7,618,465 7,852,700 7,916,400 7,895,900 L 13 city of Chili() Hills This page intentionally left Bla1iR. i4 CA t Y uF tR Ivu FMCS CS ANNUAL BODGE! ACTIVITY: PUBLIC WI?RFCs PROGRAM CODE PROGRAM: PARKS AND EARDbCAPC MAIM i MANCE 5400 FY 2010-11 FY 2011-1 z Fr zDi,-13 Pi ,012-13 FY 2013-14 As1OPTEi4 ADJUSTED PROJECTED ADI?PiED AC i Gf+E ACTUAL BUDGET ACTuAE tsuDGE 1 CAPITAL OUTLAY o015 Land Improvements 15z,00c 1,221 0 z,s00 0 040 Improvements Other Than Building 696,z8r 3315,15004 717,600 683,000 sz4,8u0 o'vou vehicles and Equipment 15,900 93,153 18,600 18,600 8,900 I O I AC CAPi i AC Ou i I'RY 475,18y 457.0us r30,,'5'0 703,900 33370u TOTAL 8;441;620 9,002,46i y,5tia.r00 9,595,400 9,232,000 FUNDING SOURCE: GENET 7 FOND($541,00000) L4ND5i:HPE ARID CIGn 1 mG DISTRICT FUNDS ($8,360,500) -See Neto LOS SERRANOs GGA 1 MG DI51 RICT FUNDS ($23,200) VELLANO LANubCHPE AND CiGi91 iI4G DISTRICT FUNDS ($207,300) Note: 1) General Fund is subsidizing Landscape [ignting District Funtls in the amount of$239,000 c)General Fund obligation to Landscape and Liynting District Funtls in me amount of$229,900 i5 Public Works Sanitation Maintenance Program Purpose The Sanitation Program ensures compliance with the Sewer System Management Plan via Closed Circuit Television (CCTV) inspection, sewer main cleaning, and pump maintenance at lift stations. The sewer infrastructure includes over 200 miles of sewer lines, and 22 pumps and motors. Sanitation staff is responsible for assuring the reliability of the entire sewage system infrastructure to assure conveyance of all wastewater generated within the City limits to a treatment facility for further processing. Primary Activities The Sanitation Program's primary task is preventative maintenance of the sewer system, including lift stations, sewer mains, and all appurtenances. Other duties include responding to customer complaints, minor repairs and maintenance of sewer facilities. Significant Changes from Prior Year • Budget reflects an increase in sewer treatment fees of the Inland Empire Utilities Agency from $12.39 to $13.39 per Equivalent Dwelling Unit (EDU). • Increase in Professional services to update the Sewer System Management Plan $10,000. • Increase in Special Parks and Supplies for purchase of Smart covers for manholes $47,000. • Increase in Small Equipment and Tools for hoses and fittings to adapt existing trailed pump to be utilized as a back-up by-pass pump $15,000. Significant Items of Capital Outlay • Repairs to sewer lines and lift stations $ 100,000 Performance Measures • Replace two motors on (2) six inch pumps at Butterfield Lift Station with high efficiency motors. • Improve plant efficiency at Pomona Rincon and Butterfield Lift Stations by replacing two motors and rebuilding four pumps. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual }} Personnel I 717,069 I 737,570 777,300 I 737,300 I 785,200 I 1.0% Operations& Maintenance I 4,031,032 I 4,244,818 4,606,100 I 4,763,500 I 5,469,900 I 18.8% Capital Outlay 137,233 I 155,080 1 103,400 1 60,400 100,000 (3.3%) Total 1 4,885,334 I 5,137,468 I 5,486,800 I 5,561,200 I 6,355,100 I 15.8% (1) Percent Change: "12/13 Adjusted Budget" column compared to"13/14 Proposed Budget" column. "N/A" = Not Applicable. L 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 8120 FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 425,775 428,499 434,200 412,600 430,900 1020 Overtime Salaries 1,844 3,432 5,000 5,000 5,000 1540 Fringe Benefits 289,450 305,639 338,100 319,700 349,300 TOTAL PERSONNEL 717,069 737,570 777,300 737,300 785,200 OPERATIONS &MAINTENANCE 2010 Memberships and Certifications 1,275 1,291 1,300 1,500 1,700 2015 Conferences, Meetings,and Training 405 0 0 0 400 2030 Uniforms 3,932 6,961 5,900 5,700 5,900 3010 Legal Services 285 6,004 500 500 500 3020 Financial Services 2,452 8,498 15,200 10,000 10,100 3090 Professional Services 0 26,066 0 0 10,000 3115 Information Technology Service Charges 23,077 19,170 20,300 20,300 21,400 3165 Sewer Treatment Services 3,205,289 3,232,636 3,578,900 3,653,200 4,156,100 3190 Contractual Services 11,055 12,542 13,700 12,600 6,400 4245 Traffic Signs 1,629 2,020 2,000 2,000 2,000 4410 Chemical Supplies 31,000 25,122 35,000 34,500 36,400 4430 Small Equipment and Tools 16,823 6,562 9,000 8,500 22,500 4445 Special Parts and Supplies 7,773 14,150 19,800 13,300 63,000 4450 Reference Materials and Services 0 0 100 100 100 5020 Building and Structure Maintenance 1,800 226 500 200 500 5110 Street Repair and Maintenance 0 0 1,000 0 1,000 5310 Sanitary Sewer Line Maintenance 25,632 21,909 25,000 25,000 25,000 5490 Other Structural Repair and Maintenance 4,298 3,100 4,500 2,000 4,500 5590 Equipment Maintenance 35,683 61,395 59,000 62,200 59,300 5620 Vehicle Rental 144,770 280,097 283,100 283,100 273,100 5625 Equipment Rental 0 140 500 0 6,400 6010 Water 5,261 5,994 7,100 7,100 7,900 6015 Electricity 39,886 39,568 46,000 46,000 48,500 6030 Gas 588 592 600 600 700 6035 Telephone 3,712 3,479 3,900 3,700 3,100 7220 Administrative Overhead 338,100 341,100 351,000 447,700 552,300 7225 Departmental Overhead 111,000 121,800 116,700 116,700 133,800 7415 Special Departmental Expense 0 0 0 0 12,300 7610 Uncollectible Accounts 15,307 4,396 5,500 7,000 5,000 TOTAL OPERATIONS& MAINTENANCE 4,031,032 4,244,818 4,606,100 4,763,500 5,469,900 CAPITAL OUTLAY 8040 Improvements Other Than Bldg 0 67,994 0 0 0 8060 Vehicles and Equipment 29,650 0 3,400 400 0 8210 Sanitary Sewer Lines 107,583 87,086 100,000 60,000 100,000 TOTAL CAPITAL OUTLAY 137,233 155,080 103,400 60,400 100,000 TOTAL 4,885,334 5,137,468 5,486,800 5,561,200 6,355,100 FUNDING SOURCE: SEWER UTILITY FUND ($6,355,100) L 17 Public Works Storm S stem Maintenance Program Purpose The purpose of the Storm System Maintenance Program is to ensure that all storm drain facilities and storm channels are maintained properly in order to provide flood protection to private and public property. Primary Activities The Storm System Maintenance Program maintains and cleans the storm drainage facilities, including catch basins, storm drains, culverts, storm drainage pipes, storm channels, and retarding basins within the City. Significant Changes from Prior Year • The City has secured regulatory approval to initiate maintenance of twenty flood control drainage facilities. • $210,300 is anticipated for performing the maintenance and complying with regulatory conditions of approval. Significant Items of Capital Outlay None Performance Measures • Construct mitigation site • Remove vegetation at twenty sites • Remove sediment at four sites • Contract with Biologist for monitoring of maintenance work • Prepare monitoring report for Hickory Creek mitigation site • Submit annual report on maintenance activities FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I 0 0 0 1 0 I 0 I 0% Operations & Maintenance I 11,200 I 49,449 I 14,800 I 36,000 I 217,400 I 1,368.9% Capital Outlay I 0 I 0 I 0 I 0 1 0 I 0% I Total 11,200 I 49,449 I 14,800 I 36,000 I 217,400 I 1,368.9% (1) Percent Change: "12/13 Adjusted Budget" column compared to"13/14 Proposed Budget" column. "N/A" = Not Applicable. L 18 cl i Y Ur crIINU IrIILI S .ANNUAL BUDGET ACTIVITY: POBCIC vvuRrAs rrZDRAM CODE PROGRAM: STuRIVI srs 1 El4I iv1AiR ER AI9WE o Ic1 FY 2010-11 FY 2011-1z Fr zuiz--i3 FT cu is-i3 FY 201314 ADuP I EDI ADJUSTED PRCjECIED .ADOPTED f,C,UAL ACTUAL BUDGET AC I CAC BUDGET C.rERATIONS&MAINTENANCE 3I7au Professional Services o,15 41,278 7,000 zu,o00 33,O0e 3I u contractual Services z,u4zI 1,821 3,700 3,700 1 r r,3I70 zz 1u chemical Supplies u z,13i 1,000 800 ',surf zzi317 small Equipment and Tools orf oa 200 200 z00 zFzFuo special Parts and Supplies :sr; 843 1,000 1,500 1,000 oil storm train Eine Maintenance 15s z,583 1,Cu0 1,400 1,000 5ziau utTer structure Repair and Maintenance u u 000 600 6u0 izz5 Departmental uverReauu 2,400 ou0 300 300 400 7415 Speek.i Departmental Expense 0 0 IJ 0 2,300 TOTAL OPERATIONS& MAIN i MANCE 11,200 49,449 14.0U 3o_Ouu c17,400 ICTALl i-I,cuu 49,449 14,800 :in;uuu L"IOFuu ruldulldu suORCE: GENERAL FUND ($215,100), GAS IRA FuldD ($c,u0e) } i.. Public Works Street Maintenance Program Purpose The Street Maintenance Program provides maintenance of public improvements located in the right- of-way. This includes providing safe clean roads, sidewalks, curbs and gutters. The energy cost for traffic control devices is a part of this Program. The Program provides preventive maintenance including street sweeping and repairs for approximately 200 miles of public streets through a combination of City work force and contract services. The management of approximately 3,800 street trees, not within the lighting and landscape districts, is also a part of this Program. The Street Maintenance Program assists the Engineering Department with the pavement management program and provides the necessary field activities to identify and replace any unsafe curb, gutter, or sidewalk throughout the City. The Street Sweeping Enforcement keeps the City in compliance with NPDES as well as generating General Fund revenue. For fiscal year 2013-2014, staff estimates that revenue to be $230,800. Primary Activities Through a combination of City staff and contractors, the Street Maintenance Program repairs street failures such as potholes, trench failures, cracks, water line repair patches, and general pavement failure. Curb, gutter, and sidewalk maintenance are also conducted using City personnel. Tree trimming, street striping, installation of Traffic Engineering requests, weed abatement of non- landscaped areas along roadways, and street sweeping are achieved through contractual services. The Parking Enforcement function is administered by part-time street sweeping ticketing staff. The City's Street Maintenance crew performs sign installations, traffic control in support of emergencies, hazardous material spill response, and in-house repair of concrete replacement and street repairs. Staff also coordinates the outsourcing of large street repairs. The Program is also responsible for cleaning debris from public right-of-way. In addition, staff installs and removes Shop Chino Hills and Military Banners, as well as coordinates the Flag Replacement Program. The Streets Maintenance crew also performs road closures and places message boards to inform residents of special events such as the City's Boat Parade, DUI checkpoints, local filming, and other special events. Significant Changes from Prior Year • One vacant Senior Maintenance Worker position remains unfunded for fiscal year 2013-14, but remains as an authorized position. Significant Items of Capital Outlay • Annual Street Tree Improvement Project $5,000 Performance Measures • Identify and replace regulatory and warning signs on Butterfield Ranch Road, Soquel Canyon, and Pipeline Avenue. • Re-paint 5 stamped crosswalks. • Continue the sign inventory program and reflectivity testing. • Repaint school legends throughout school zones. L 20 Public Works Street Maintenance FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ' Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 622,289 I 642,640 I 676,000 I 648,900 I 692,700 I 2.5% Operations & Maintenance I 907,797 I 948,158 I 955,100 I 943,000 I 938,900 I (17%) Capital Outlay I 11,694 M 4,942 I 5,000 I 5,000 I 5,000 I 0.0% I I Total I 1,541,780 1,595,740 I 1,636,100 I 1,596,900 I 1,636,600 I 0.0% 1 (1) Percent Change: °12113 Adjusted Budget" column compared to"13/14 Budget" column. 'N/A"= Not Applicable. L 21 mdiel { 4I OF City of Chirp Hills i his page intentionally left blank. zz CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: STREET MAINTENANCE 8300 FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 371,066 372,602 370,800 356,000 370,200 1020 Overtime Salaries 10,096 6,793 8,000 8,000 8,000 1540 Fringe Benefits 241,127 263,245 297,200 284,900 314,500 TOTAL PERSONNEL 622,289 642,640 676,000 648,900 692,700 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 455 545 500 500 800 2015 Conferences, Meetings, and Training 462 0 300 300 300 2030 Uniforms 4,623 7,061 6,100 6,100 6,100 3020 Financial Services 19,495 20,915 21,600 22,100 22,300 3190 Contractual Services 15,306 14,696 12,400 12,400 12,400 4245 Traffic Signs 21,460 18,737 20,500 20,500 20,500 4430 Small Equipment and Tools 2,978 2,467 17,300 13,300 2,000 4445 Special Parts and Supplies 27,025 41,345 20,000 20,000 20,000 4450 Reference Material 0 480 200 200 200 5012 Tree Maintenance 82,706 64,468 64,700 64,700 64,700 5110 Street Repair and Maintenance 21,990 22,594 27,400 29,900 37,400 5111 Street Sweeping 178,874 183,598 185,100 185,100 185,300 5112 Pavement Striping 2,981 3,389 3,000 3,000 3,000 5590 Equipment Maintenance 501 164 500 500 500 5620 Vehicle Rental 132,130 128,341 129,200 129,200 116,200 6015 Electricity 35,333 30,740 41,000 31,500 34,400 6020 Street Light Power 164,016 203,524 196,800 192,400 201,100 6035 Telephone 14,062 11,916 14,900 13,300 13,100 7220 Administrative Overhead 150,900 152,200 156,600 156,600 159,100 7225 Departmental Overhead 32,500 39,200 37,000 37;000 39,500 7610 Uncollectible Accounts 0 1,778 0 4,400 0 TOTAL OPERATIONS & MAINTENANCE 907,797 948,158 955,100 943,000 938,900 CAPITAL OUTLAY 8040 Improvements other than Building 11,694 4,942 5,000 5,000 5,000 TOTAL CAPITAL OUTLAY 11,694 4,942 5,000 5,000 5,000 TOTAL 1,541,780 1,595,740 1,636,100 1,596,900 1,636,600 FUNDING SOURCE: GAS TAX($1,175,100) GENERAL FUND ($80,800) MEASURE I FUND ($5,100) STREET SWEEPING ASSESSMENTS ($287,000) SLEEPY HOLLOW ASSESSMENTS ($300) WATER UTILITY FUND ($88,300) L 23 Public Works Water Program Purpose The Water Program procures and maintains a reliable water supply to ensure a consistent delivery to its residents and businesses. Maintaining the integrity of the distribution system and storage facilities ensures a dependable, adequate means to provide this service to its customers. Primary Activities The Water Program ensures that all Federal and State water quality requirements for potable water are being met or surpassed through the testing of its water supply. The Water Program develops and implements preventative maintenance programs for all City-owned water infrastructure including pipelines, water wells, booster stations, and storage facilities. Significant Changes from Prior Year • Update the Water Supply agreement to include direct groundwater supply which enables an offset of overall water cost increases. • Radio read meter replacement program will include large meters. • Chemical supplies reduced in compliance with California Department of Public Health. Significant Items of Capital Outlay • Replace trailer mounted emergency generator $ 91,000 Supplemented by Equipment Maintenance Fund in the amount of $66,000 for a total of$157,000. • Replace radio-read meters $ 931,800 Performance Measures • Continue inventory and assign attributes to pressure reducing stations, inlet and outlet valves, as well as other water appurtenances using Global Positioning System (GPS). • Initiate a pro-active leak detection program encompassing water mains and service laterals. • Continue installation of blow off assemblies at dead ends. • Replace large meters with radio read meters. • Upgrade antiquated equipment at booster stations. FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 1,901,933 I 2,031,748 I 2,372,500 , 2,296,600 I 2,458,200 I 3.6% I Operations& Maintenance I 15,169,281 I 16,029,626 I 15,810,900 I 15,742,000 ` 17,885,000 I 13.1% I Capital Outlay I 106,599 I 925,633 I 1,423,600 I 1,336,500 I 1,022,800 I (28.2%) I Total I 17,177,813 , 18,987,007 I 19,607,000 I 19,375,100 I 21,366,700 I 9.0% (1) Percent Change: "12/13 Adjusted Budget"column compared to"13/14 Budget" column. "N/A" = Not Applicable. L 24 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: WATER 8110-8113 FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 1,123,236 1,149,577 1,283,500 1,244,600 1,300,400 1015 Part-Time/Seasonal Wages 5,296 9,025 22,400 9,600 21,400 1020 Overtime Salaries 43,169 43,207 50,200 51,700 52,300 1540 Fringe Benefits 730,232 829,939 1,016,400 990,700 1,084,100 TOTAL PERSONNEL 1,901,933 2,031,748 2,372,500 2,296,600 2,458,200 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 3,371 3,640 4,000 3,800 6,300 2015 Conferences, Meetings, and Training 1,921 0 1,600 1,000 1,800 2030 Uniforms 12,460 14,717 16,900 16,700 19,300 3010 Legal Services 29,408 20,292 80,000 35,000 80,000 3020 Financial Services 19,165 29,731 33,500 39,400 38,100 3090 Professional Services 301,232 160,381 310,900 278,100 175,000 3115 Information Technology Service Charge 53,078 56,917 63,300 63,300 63,200 3190 Contractual Services 78,095 135,355 206,800 198,800 246,700 4030 Printing & Photocopying 4,256 4,696 10,100 9,400 10,100 4035 Postage& Express Delivery 3,425 7,266 6,100 5,500 6,000 4245 Traffic Signs 1,531 3,620 3,600 3,000 3,800 4410 Chemical Supplies 10,388 12,748 161,300 26,400 54,200 4430 Small Equipment and Tools 12,498 29,926 9,000 9,000 10,300 4445 Special Parts and Supplies 45,144 50,088 40,700 41,200 60,300 4450 Reference Materials and Services 876 2,154 800 800 800 5010 Parks and Landscape 4,320 4,268 5,800 4,800 5,800 5020 Building and Structure Maintenance 1,292 1,062 2,800 10,300 5,800 5110 Street Repair& Maint 83,410 68,627 73,500 70,000 77,200 5220 Water Lines & Main Maintenance 4,889 6,724 55,000 45,000 141,900 5225 Meter Maintenance 4,908 7,249 21,000 26,000 21,000 5235 Distribution Plant Maintenance 93,819 106,234 124,900 125,900 145,000 5490 Other Structural Repair and Maintenance 19,585 3,435 7,500 1,500 13,500 5590 Equipment Maintenance 36,717 40,294 127,600 145,100 104,800 5620 Vehicle Rental 239,344 511,729 632,000 632,000 696,200 5625 Equipment Rental 0 802 800 1,100 1,400 5690 Other Rental 132 137 200 200 200 6010 Water 7,716,089 6,131,224 5,040,100 5,136,200 5,544,100 6011 Water JT Venture Fix Costs 1,720,265 3,533,936 3,158,700 3,291,200 3,420,900 6012 Water Costs-Fixed 0 259,854 359,000 347,000 800,000 6025 Electricity 726,500 757,373 1,152,100 997,000 1,209,800 6030 Gas 577 653 600 600 700 6035 Telephone 10,877 10,273 14,800 12,100 12,500 7010 Interest Payments 991,130 950,751 909,600 673,300 585,200 7015 Principal Payments 1,240,000 1,280,000 1,325,000 1,230,000 1,645,000 7121 Loss on Disposal of Asset 0 157 0 0 0 L 25 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM:WATER 8110-8113 • FY 2010-11 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS& MAINTENANCE (Continued) 7220 Administrative Overhead 1,260,300 1,271,600 1,308,500 1,717,200 2,125,100 7225 Departmental Overhead 418,900 494,500 489,200 489,200 476,500 7415 Special Departmental Expense 0 0 0 0 25,000 7610 Uncollectible Accounts 6,449 20,326 18,400 28,400 20,000 7810 Water Conservation Program 12,930 36,887 35,200 26,500 32,200 TOTAL OPERATIONS& MAINTENANCE 15,169,281 16,029,626 15,810,900 15,742,000 17,885,700 CAPITAL OUTLAY 8060 Vehicles and Equipment 28,495 122,562 461,000 416,600 91,000 8420 Water Meters 78,104 803,071 918,600 919,900 931,800 8450 Water Supply Facilities 0 0 44,000 0 0 TOTAL CAPITAL OUTLAY 106,599 925,633 1,423,600 1,336,500 1,022,800 TOTAL 17,177,813 18,987,007 19,607,000 19,375,100 21,366,700 FUNDING SOURCE:WATER UTILITY FUND ($21,366,700) L 26 CURRENT YEkR CAPITAL IMPROVEMENT PROGRAM _._ _ ..., , _ . .,. 741/444t , , -441111/44N.,-- • it __ . _ _ __ Pp . y ,...,. ----r- •. .___ ., . , 1. . ott p.• ,_ ..,, ..._..,,., .., , , Q=_ - !,i y v :s? �� »ail r irr:4 F-11 Alli ' '1 INF6 y `�. f �'�_ iJa r:�'I �- -,e.• r ' - fI! • I 1 Mt _ p V� • r.,' . Planned Street Improvements CI i Y uF CHINO HILLS FISCAL YEAR 2013-14 ,4 i , `OGRAM The capital Improvement Program (GIP) for fiscal year 2013-14 is folly fay 1ded and will utilize a curnbinatiu1 1 of developer impact fees, general and special revenues, ant", in some cases, eAiating reserves to complete the needed improvements. , he proposed resources that will be use is support the fiscal year zu1.s-14 CIP are iI icladeed in this section following Anis page. Enhanced revel res and additional funding sources will lie necessary to achieve fending for completion of the long-term program. This year's purticii of the lung-term CIP includes projects carried over from the 201z-1.1 fiscal year Flus new projects totaling $33.628,500. Streets $11,100,4uu Public Facilities 4,001,900 Parks/Open Space 1,032;600 Water 8,697,700 Recycled Water 2,494,000 Sewer/Storm Drain 6,001,9uu Total $33,628,5uu M 401`", l:� y of Chuiiu Hi11s This page intentionaiiy tett Bid, K. M CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY FY 2013-14 PROJECTS Balance Project No. Project Name Remainina New Total Streets: 800364 Fairfield Ranch Road Phase II 336,100 70,800 406,900 508005 Pine Ave Extension 200 - 200 S09009 Los Serranos Infrastructure Improvements-SRTS-Cycle 2 791,000 160,300 951,300 512008 Los Serranos Infrastructure Improvements- Phase 2B - 289,400 289,400 812009 Los Serranos Infrastructure Improvements-SRTS 3 63,700 568,700 632,400 S12012 Peyton Drive Widening Phase 3 4,191,200 413,700 4,604,900 S13004 Street Improvements Program-Annual (FY 2012-13) 750,000 335,300 1,085,300 New Street Improvements Program-Annual (FY 2013-14) - 1,000,000 1,000,000 New Sidewalk Replacement Program-Annual (FY 2013-14) - 100,000 100,000 New Striping Program-Annual (FY 2013-14) - 50,000 50,000 New ADA Compliance Program-Annual(FY 2013-14) - 50,000 50,000 New Traffic Signal LED Replacement Program-Annual (FY 2013-14) - 30,000 30,000 New Traffic Speed Survey - 50,000 50,000 New Butterfield Ranch Road Rehabilitation 1,850,000 1,850,000 Total Streets $ 6,132,200 $ 4,968,200 $ 11,100,400 Public Facilities: F07002 Chino Hills Community Center 3,906,900 - 3,906,900 New Temperature Alarm - 10,000 10,000 New Install Transfer Switch for Emergency Generator - 15,000 15,000 New McCoy Announcer Booth - 70,000 70,000 Total Facilities $ 3,906,900 $ 95,000 $ 4,001,900 Parks/Open Space: 800392 Veterans Park Restroom Enlargement 66,000 - 66,000 800394 English Springs Park Restroom 162,300 - 162,300 P06003 Richland Pinehurst Community Park 1,028,900 - 1,028,900 P09003 Skate Park Parking Lot 63,400 - 63,400 P13007 Overlook Park Lighting Controller 12,000 - 12,000 Total Parks and Open Space $ 1,332,600 $ - $ 1,332,600 Water: 800162 Supervisory Control& Data Acquisition System (SCADA)-Water 169,500 183,600 353,100 W07003 Upgrade Pressure Reducing Stations 260,500 430,000 690,500 W08001 Well 16 ASR 747,100 - 747,100 W09002 Well No.5 Upgrade 1,682,300 - 1,682,300 W09004 Los Serranos Waterline Replacement- Phase VII 935,800 - 935,800 W11001 Pump to Water Lines 147,300 - 147,300 W11004 Reservoir No. 18 75,800 - 75,800 W12001 Pave Access Roads 248,500 200,000 448,500 W12004 Chlorination Station 100,000 - 100,000 W13001 Rolling Ridge Mainline Replacement-Phase 3 51,700 900,000 951,700 W13002 Hydro Pneumatic Tank @ R-12 100,800 - 100,800 W13003 R-19 Electrical 50,000 - 50,000 W13005 Well 16 Connection 46,800 - 46,800 M 3 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PrcuJECT SUMMARY B, ianee Proicet{No. P,.,:cet R.me Rernii—. n., Rew l otat Ne.. sieepy Roilow Prcv - ,6'7,0000 i5D,DD0 New Sleepy RAI.....wester Main t- epiacement - z,DD0,000 z,000,00D New Emergency Generator Connect.,r.0 - 168,000 168,000 I new rtzrRo evaluation/Repair - 50,000 60,000 total vrater 4,0i 0,i00 $ 4,081,600 $ ti,69r,rO0 Recycled water: WO i002 I aelwredi.te L,.ne Recycien vvater rceservoir z,344,DDD - z,.srzr,000 W13004 R-20 Rehabilitation 150,000 - 150,000 Total Recycien wester $ 2,494,000 $ - c,�+sr+,00000 aewerratorm Drains: 6003co cos Serranos Channel Mitigation Project L000,000000 - 200,000 600360 engiisll Marine] Improvement 3,044,100rc7,auu 3,,,0,'000 D07004 Sewer Mai,. Reps.:r-B,.,.,Repul3iic 250,000 - 250,000 1100500c Pipeline Avenue Sewer Modifcatio,. L000,17700 - 200,000 1310001 BurreRlela rtancn Lilt station ra,r00 300,0000 3r ,(00 D10002 Pomona Rlncvn [in station upgra0e 451,200 - 431,zOD ui IOC i ,airfield Ranch Lift Station Generator 13,0000 - 75,000 ui i0Dz supervisory Controi&Data acquisition System(SCALA)-seor 166,000 - 160,000 D13001 Sewer Sy.tern Dvte;enc, stuay 33,600 - 33,00 D i3uuc Repair of Sewer on Boys Republic and G.u,.0 H.enue ID,000 - 75,000 O 13003 Repair or Sewer on Pelnuspar Drive at Carbon Canyon R..ad 100,000 - IMAM D13004 Repair of Se..er burw.,en Calle Merano ann Carlson Canyon Road 100,000 - 100,000 D i3D0r cos Serranos Infrastructure Impro;eme,,te-C,.untry CIO Dr. 1r r,;00 3,400 180,800 Total SewerlStorm Dr.;n. $ 4,972,600 $ 1,13z9,s00 $ 5,001,500u t oral Pr cu I3-14 Projects $ A3,45'i,'i00 $ 10,1/4,100 $ 33,628,500 i RI 4 .ITY OF CHINO HILLS CAPITAL IMPRUVEmtN PRuGRAM PROJECT SOMMARY 1'lfkit le ii'iei•1111:11 i 4 OW asitzum Pro;cct P.vJact Ao, Proiect name Projected Actual Streets: sur Oil ros Serranos Infrastructure Improvements-sR 1 s 1,u5q,su0 s-iu00s rave Fairway Boulevard 426,000 S11003 Street improvement rrogram FY 2010-11 720,900 S12001 Street improvement Prog,am rr L01 1-1L i r0,500 s1L003 AuA Compliance Program FY 201-viz 31,000 S12010 HUH Compliant Ramp Replacement/lnstallatio11 100,900 S12011 Los Serrano. infrastructure improvements- Phase 1C 3E12,700 13uu1 Street Tree Replacement-Grano Hvenne 13,00u s13u0L street 1 ree Replacement-Chino Hills Parkway 10,000 S13003 i rarric signal Controller Upgrade Program FY 2012-1z 25,000 S13005 Sidewalk Replacement rrogram FY 2012-13 L5,u00 5 1300v Striping Program FY 2012-13 3g,2TDu s-r3u0r HDA compliance Program FY 2012-13 56,000 S13008 Traffic signal CED Replacement Program FY 2012-13 23,800 S13009 Circulation Enhancement rrogram TY L012-13 1,u00 x13010 1 raffic Signal Modification at Peyton/Buii0og Project 168,40u Total streets $ 3,919,200 rubllc Facilities: EECB-16 City-wise righting Project cz2,000 r 1000+ Library Enhancement II 65,4u0 F1100L roamers rcecreation Facility 87,800 F11004 Mystic Canyon upgrades 22,500 r 13u01 McCoy Enhancement P.,ogram-rITase L 55,500 F1300z rcepiace carpet at City Yard 30,000 F13003 Replace Rolling Gate 1viotors 18,200 Total Public Facilities 455,r0u Parks anti open space: P13001 Hidden Hill ram improvements 44,000 r 13002 Parks and Facilities SidewaIR Replacement rrogram 6u,60u' r 1 x003 slcyview rark New Lighting 19,000 P13004 Community ram mitchen Building Rehabilitation 15,000 P13005 Community Park Picnic i aDies an spectator Seating L,,000 r 13008 Bicycle Racks 3,000 P13008 rants siaewalR righting 10,000 Total Parks and Open space 144,600 Water: W08002 Arsenic Remediation in Ciry vveli 15B 1,104,100 W09001 Replacement of Tank 92,000 vv zOOL A6anaon Well 13 100,000 i... W12003 Butterfield Rand/service Replacement 297,000 Total Water w 5n3 iuu r oral FY 2012-13 Completed Projects $ 6;112,640 M 5 City of (2hirio Hills i nis page intentionally left 61anR. M 6 FY 2013-14 Capital improvement Program Deta;i Project Name: Fairfield Ra1•yh Road - Pnase II Pruje,,t Namb.r: 800364 Frog'am Yam Initiated: FY 200041 Construction r ear: FY 2015-16 (estimate) Pioje,,t D.sclipti.n: rcoadway and drainage imp,ovements on rairrield Ranch Road buty...n its current termines near Big Leagae Drams of CRino Hills Sports Park and Pin.Avenue. runaaing Source: Transportation an Community System Prese,vation Grant (FRvvr► Grant)-$53,100; Co,11munity Facilities District(CFD) No. 10 - 4)353,800 FY 2013-14 Budget: $ 406.900 Expenditures to Date: $ 312,200 Fu�di�y to Date: $ 719,100 Current funding is fa, euviroumental Jearance and preliiiiiuiary unginee.i,•g only. Total Project Estimate: $6,900,000 Proja t Name: Pig-ie Avenue EAtensio� Projeut Namber: S08005 Program rear Initiated: FY 2007-08 Constraction Year: FY 2014-15 (estimate) Project Description: Extend and realign rine Avenge between State Route 71 in C11ino Hills and El Pi ado Road in Chino. City of Chino has the lead as they receive Federal transportation fiends for this project. Funding Soap oo: Measure I FY 2013-14 Budget: $ 200 EApeudituIe5 to Date: $ h,O00 Funoing i<o Date $ 3,000 Initial fundings fo, ,.00rd:T,ation witn Cnino Total Project Estimate: $7,309,000 M I ttaga t ": ri rruject Name: L.,s Szrran.,a Infrastructure Impruvements—SRTS —Cycle 2 Pr.,j.ct Number: S09009 Program Yea' Initiated: FY 2008-Oa Constraction Year: FY 2013-14 Piujeat D.suiption: Constract sidewalks, ADA ramps, carofgatier, and install st'eat lights on portions of Coantry Club D'lye, EtheI Strut, Esther otree[, Cecelia St'cat and Williams Hvenae in the Los Se"a.'us a,cal. Fanding Soar cc: Safe R.,ut.s to scnool Grant -$775,500; Cummun;ty D.velopment Gluck Giant (CDBG) —$94,100; General Feld (Agency Rued Tice)- $66,21717; Measare I -$15,500 FY 2013-14 B..dget: $ 551.300 Expenditures to Date: 4) 80,70u Funding to Date: $1,032,000 oial Project Estimate: 4)1,032,000 P.eject Nam: LOS Serranos Infrastrubturu Irnpr.,vements —chase 2B Pr uject Nambe.: S12008 Pr.gram Year initiated: FY 2011-12 Cunst.action Yeah: F r za i 3-14 Project Description: Cunst1 nctium .,f a storm grain in Muntecitu D.ive north t:, L.,s Serranos Bualevar d and west t., Lake L.5 Serranos. Funding source: CDBG - $72,400; FEMA Grant- $217;000 FY,zu9.3-14 Budget: $289,400 EApenditur;a to Date: $ 300 Funding to Date: 4)289,700 Total Project Estimate: $485=700 M Project Name: Los Serranos Infrastructure Improvements— SRTS3 Project Number: S12009 Program Year Initiated: FY 2011-12 Construction Year: FY 2013-14 Project Description: Installation of curb, gutter, sidewalk, curb ramps, minor necessary storm drain improvement, and street lighting on Los Serranos Boulevard between Pipeline Avenue and Bird Farm Road. Funding Source: Safe Routes to School Grant- $512,400; Measure I - $120,000 FY 2013-14 Budget: $632,400 Expenditures to Date: $ 11,300 Funding to Date: $643,700 Total Project Estimate: $643,700 Project Name: Peyton Drive Widening Phase 3 Project Number: S12012 Program Year Initiated: FY 2011-12 Construction Year: FY 2013-14 Project Description: Widening Peyton Drive from Eucalyptus Avenue to Chino Hills Parkway in conjunction with the English Channel project. This is the final phase of Peyton Drive Widening Project. Funding Source: Traffic Signal Fee - $16,700; Traffic Facilities Fee - $329,500; Gas Tax 7360 Fund - $510,300; SAFETEA-LU Grant (FHWA Grant) - $3,748,400 FY 2013-14 Budget: $4,604,900 Expenditures to Date: $ 725,100 Funding to Date: $5,330,000 Total Project Estimate: $5,330,000 M 9 Project Name: Street Improvement Program (Annual — FY 2012-13) Project Number: S13004 Program Year Initiated: FY 2012-13 Construction Year: Annual Project Project Description: Annual overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I FY 2013-14 Budget: $1,085,300 Total Project Estimate: $1,085,300 Project Name: Street Improvement Program (Annual — FY 2013-14) Project Number: New Program Year Initiated: FY 2013-14 Construction Year: Annual Project Project Description: Annual overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure 1 FY 2013-14 Budget: $1,000,000 Funding to Date: New Total Project Estimate: $1,000,000 Project Name: Sidewalk Replacement Program (Annual — FY 2013-14) Project Number: New Program Year Initiated: FY 2013-14 Construction Year: Annual Project Project Description: Annual program to replace damaged sidewalk throughout the City. Funding Source: Measure I FY 2013-14 Budget: $100,000 Funding to Date: New Total Project Estimate: $100,000 M 10 STREETS (continued) Project Name: Striping Program (Annual — FY 2013-14) Project Number: New Program Year Initiated: FY 2013-14 Construction Year: Annual Project Project Description: Annual maintenance of striping and pavement markings throughout the City. Funding Source: Measure I FY 2013-14 Budget: $50,000 Funding to Date: New Total Project Estimate: $50,000 Project Name: ADA Compliance Program (Annual — FY 2013-14) Project Number: New Program Year Initiated: FY 2013-14 Construction Year: Annual Project Project Description: Program to systemically upgrade public right of way access in compliance with the Americans with Disabilities Act (ADA). Funding Source: Measure I FY 2013-14 Budget: $50,000 Funding to Date: New Total Project Estimate: $50,000 Project Name: Traffic Signal LED Replacement Program (Annual — FY 2013-14) Project Number: New Program Year Initiated: FY 2013-14 Construction Year: Annual Project Project Description: This program will systematically replace traffic signal LED lenses over seven years. Second year of a seven-year program. Funding Source: Measure I FY 2013-14 Budget: $30,000 Funding to Date: New Total Project Estimate: $30,000 M 11 1:1 ally[491 Project Name: Traffic Speed Survey Project Number: New Program Year Initiated: FY 2013-14 Construction Year: FY 2013-14 Project Description: Conduct a traffic speed survey to validate posted speed limits throughout the City. Funding Source: Gas Tax 7360 Fund FY 2013-14 Budget: $50,000 Funding to Date: New Total Project Estimate: $50,000 Project Name: Butterfield Ranch Road Rehabilitation Project Number: New Program Year Initiated: FY 2013-14 Construction Year: FY 2013-14 Project Description: Rehabilitate Butterfield Ranch Road from Soquel Canyon Parkway to Shady View Drive. Funding Source: Gas Tax 7360 Fund FY 2013-14 Budget: $1,850,000 Funding to Date: New Total Project Estimate: $1,850,000 M 12 PUBLIC FACILITIES Project Name: Chino Hills Community Center Project Number: F07002 Program Year Initiated: FY 2006-07 Construction Year: FY 2012-13 Project Description: Construct a new Community Center with a grant by the County of San Bernardino. Funding Source: CFD 1- $222,000; CFD 2 - $1,436,600; CFD 4 - $1,708,900; CFD 6 $158,100; CFD 8 — $381,300 FY 2013-14 Budget: $3,906,900 Expenditures to Date: $4,863,100 Funding to Date: $8,770,000 Total Project Estimate: $8,770,000 Project Name: Temperature Alarm Project Number: New Program Year Initiated: FY 2013-14 Construction Year: FY 2013-14 Project Description: Install a temperature alarm system in the broadcast room and data rooms in City Hall, Sheriff, and Library. This alarm system will notify staff via text in the event of overages. Funding Source: General Fund FY 2013-14 Budget: $10,000 Funding to Date: New Total Project Estimate: $10,000 Project Name: Install Transfer Switch for Emergency Generator Project Number: New Program Year Initiated: FY 2013-14 Construction Year: FY 2013-14 Project Description: Installation of previously acquired manual transfer switch. Funding Source: General Fund - $3,000; P&L Administration - $3,000; Water Utility Fund - $6,000; Sewer Utility Fund - $3,000 FY 2013-14 Budget: $15,000 Funding to Date: New Total Project Estimate: $15,000 M 13 Project Name: McCoy Announcer Booth Project Number: New Program Year Initiated: FY 2013-14 Construction Year: FY 2013-14 Project Description: Upgrade the McCoy announcer stand which does not comply with ADA standards, has no climate control, and lacks technological adaptations. Funding Source: Grant (McCoy Trust) FY 2013-14 Budget: $70,000 Funding to Date: New Total Project Estimate: $70,000 M 14 PARKS/OPEN SPACE Project Name: Veterans Park Restroom Enlargement Project Number: 800392 Program Year Initiated: FY 2003-04 Construction Year: FY 2014-15 (estimate) Project Description: Enlargement of the restroom facilities at Veterans Park. Part of the Park Construction Improvement Program. Funding Source: Park Maintenance Fund FY 2013-14 Budget: $66,000 Expenditures to Date: $ 9,000 Funding to Date: $75,000 Current funding is for design only. Total Project Estimate: $568,300 Project Name: English Springs Park Restroom Project Number: 800394 Program Year Initiated: FY 2003-04 Construction Year: FY 2014-15 (estimate) Project Description: Construction of additional restroom facilities at English Springs Park. Part of the Park Construction Improvement Program. Funding Source: Community Facilities District (CFD) No. 2 FY 2013-14 Budget: $162,300 Expenditures to Date: $ 7,700 Funding to Date: $170,000 Current funding is for design only. Total Project Estimate: $735,000 M 15 PARKS/OPEN SPACE (continued) Project Name: Richland Pinehurst Community Park Project Number: P06003 Program Year Initiated: FY 2005-06 Construction Year: Future Project Description: A new park on 14.83 acres in the Butterfield Ranch Road area. The project includes partial land acquisition; amenities include four soccer fields, a tot lot, and a 2,000 square foot commun ly building. Part of the Park Construction Improvement Program. Funding Source: General Fund (In Lieu Fee) FY 2013-14 Budget: $1,028,900 Expenditures to Date: $ 31,100 Funding to Date: $1,060,000 Current funding is developer's contribution. Total Project Estimate: $8,411,700 Project Name: Skate Park Parking Lot Project Number: P09003 Program Year Initiated: FY 2008-09 Construction Year: FY 2013-14 Project Description: Pave existing rock parking lot adjacent to the Skate Park. Funding Source: Air Quality Improvement Fund (AB 2766 Fund) FY 2013-14 Budget: $ 63,400 Expenditures to Date: $ 56,600 Funding to Date: $120,000 Total Project Estimate: $120,000 Project Name: Overlook Park Lighting Controller Project Number: P13007 Program Year Initiated: FY 2012-13 Construction Year: FY 2013-14 Project Description: Install lighting controller and LED lighting in Overlook Park in the Vellano area. Funding Source: Landscape and Lighting District FY 2013-14 Budget: $12,000 Total Project Estimate: $12,000 M 16 WATER Project Name: Supervisory Control & Data Acquisition System (SCADA) -Water Project Number: 800162 Program Year Initiated: FY 1997-98 Construction Year: FY 2009-10 Project Description: This on-going project will expand/modify the citywide telemetry system for water facilities. Funding Source: Water Facilities Fee Fund FY 2013-14 Budget: $353,100 Expenditures to Date: $479,200 Funding to Date: $832,300 Total Project Estimate: $832,300 Project Name: Upgrade Pressure Reducing Stations Project Number: W07003 Program Year Initiated: FY 2006-07 Construction Year: FY 2012-13 Project Description: Upgrade pressure reducing stations identified in Water Master Plan. Third year of a three-year program Funding Source: Water Utility Fund FY 2013-14 Budget: $690,500 Expenditures to Date: $ 64,500 Funding to Date: $755,000 Total Project Estimate: $755,000 Project Name: Well 16 ASR Project Project Number: W08001 Program Year Initiated: FY 2007-08 Construction Year: FY 2012-13 Project Description: Aquifer Storage Recovery (ASR) at Well 16; includes system connection as necessary Funding Source: Grant (Department of Water Resources) - $214,000; Grant (Chino Basin Watermaster) - $220,100; Water Utility Fund - $313,000 FY 2013-14 Budget: $747,100 Expenditures to Date: $ 48,000 Funding to Date: $795,100 Total Project Estimate: $795,100 M 17 WATER (continued) Project Name: Well No. 5 Upgrades Project Number: W09002 Program Year Initiated: FY 2008-0 Construction Year: FY 2012-13 Project Description: Update the nitrate treatme.it system, replace the nitrate treatmeut media, and install a water softener to address high calcium levels. Funding Socr.e: vvater Utility Fond FY 2013-14 Budget: $1,682,300 Expe„ditu1es to Date: $ c5,300 Funning to Date: $1,707,900 Total Project Estimate: $1;707,9uu Project Name: Los serranos Water Main-- Phase VII Project Number: W09004 Pmgrarn Year Initiated: FY 2008-09 Constru.tici I Year: FY 2012-i a Project Dear pt ori: Install 5.300 linear met iS-inchwatei fine, 11 tire hydrants, alio 141 1-incn capper services for the affected resioel itb. Funding Source: Water Utility Fond Fr ca14-14 Budget: $935,800 E..penditures to Daie: $ 12,600 Funding to Date: $948,40u Total Project Estimate: $548.400 Proje.t Name: Pump to Waste Linos Project Number: W11001 Prayram Year Initiated: FY 2010-11 Censtru.tion Year F T c0 i c-13 Project Description: 1.'stall v.aste domestic water discharge lines at Wells 7A, 78, 17 and 19. Funding Source: Water Utility Fu,.d FY cu14-14 Badget: $147,300 EApenditur;a to Date: $ 60.200 Funding to Date: $207,500 Total Project Eat! ate: $cur,5uu M 18 WATER (continued) Project Name: Reservoir No. 18 Project Number: W11004 Program Year Initiated: FY 2003-04 Construction Year: FY 2014-15 Project Description: Construct a new domestic water reservoir in the H1 pressure zone. Funding Source: Water Facilities Fee Fund FY 2013-14 Budget: $ 75,800 Expenditures to Date: $ 123,900 Funding to Date: $ 199,700 Initial funding is for design only. Total Project Estimate: $4,554,700 Project Name: Pave Access Roads Project Number: W12001 Program Year Initiated: FY 2011-12 Construction Year: FY 2013-14 Project Description: Pave or repave access roads to various facilities. Funding Source: Water Utility Fund FY 2013-14 Budget: $448,500 Expenditures to Date: $ 1,500 Funding to Date: $450,000 Total Project Estimate: $450,000 Project Name: Chlorination Station Project Number: W12004 Program Year Initiated: FY 2011-12 Construction Year: FY 2013-14 Project Description: Construct a chlorination station for water received via the Monte Vista WD transmission line. Funding Source: Water Utility Fund FY 2013-14 Budget: $100,000 Total Project Estimate: $100,000 M 19 WATER (continued) Project Name: Rolling Ridge Mainline Replacement— Phase 3 Project Number: W13001 Program Year Initiated: FY 2012-13 Construction Year: FY 2013-14 Project Description: Replace approximately 3,800 LF of 8-in water line, 131 1-in services, 2 2-in services, and associated vales, hydrants, and other appurtenances. Funding Source: Water Utility Fund FY 2013-14 Budget: $951,700 Expenditures to Date: $ 23,300 Funding to Date: $975,000 Total Project Estimate: $975,000 Project Name: Hydro Pneumatic Tank @ R-12 Project Number: W13002 Program Year Initiated: FY 2012-13 Construction Year: FY 2013-14 Project Description: Replace pressure vessel and increase capacity at Reservoir No. 12, HP 1. Funding Source: Water Utility Fund FY 2013-14 Budget: $100,800 Total Project Estimate: $100,800 Project Name: R-19 Electrical Project Number: W13003 Program Year Initiated: FY 2012-13 Construction Year: FY 2013-14 Project Description: Bring electrical service to the R-19/R-20 Reservoir site for to support cathodic protection. Funding Source: Water Utility Fund FY 2013-14 Budget: $50,000 Total Project Estimate: $50,000 M 20 WATER (continued) Project Name: Well 16 Connection Project Number: W13005 Program Year Initiated: FY 2013-14 Construction Year: FY 2013-14 Project Description: Connect Well 16 (corner of Ramona Avenue and Schaefer Avenue) to Monte Vista Water District Interconect line located within Schaefer Avenue. Funding Source: Water Utility Fund FY 2013-14 Budget: $ 46,800 Expenditures to Date: $ 53,200 Funding to Date: $100,000 Total Project Estimate: $100,000 Project Name: Sleepy Hollow PRV Project Number: New Program Year Initiated: FY 2013-14 Construction Year: FY 2013-14 Project Description: Replace existing below ground pressure reducing valve. Funding Source: Water Utility Fund FY 2013-14 Budget: $150,000 Funding to Date: New Total Project Estimate: $150,000 Project Name: Sleepy Hollow Water Main Replacement Project Number: New Program Year Initiated: FY 2013-14 Construction Year: FY 2013-14 Project Description: Upgrade water mains and fire hydrants in the Sleepy Hollow area. Funding Source: Water Utility Fund FY 2013-14 Budget: $2,000,000 Funding to Date: New Total Project Estimate: $2,000,000 M 21 Pi uject Name: Emergency Generator Com iect,r Project Number: New Prugi an'r Year Initiated: FY 2013-14 Constractioi l Year: FY 20-i sa i z Project uescriptiun: Install ne1y and replace exisiing transfer switch-units at Well Nos. 1A, 15, and 17 dnd Buster Nu. 9. Funding Source: Wates Utility Fund r T cD13-14 Budget: $168,000 Funding to Date: New Total rroject Estimate: $168,000 Prrje.,t Nattie: R41R6 Evaluation/Repair Project Number: New Pruyrarrr Year Initialed: FY 2013-14 Construi,tiun Yea': CIFFi s FY 2lT -1z r Prvje,,t Dus ription: onduct suismic,f3tructurar evaluatiorlb dnd mdRe nel,e55al y reNarf'S 135 needed Funding 5oarue: Water Utility Fund rY 2013-14 Budget: $50,000 Funding to uate: New Total Frojeci Estimate: $50,000 '. ii M 22 :■yW ; mY it : yf ill ilyli iii 11 I:i iiinil f r ri..i I iieil. a Project Name: Intermediate Z.,ne Re4ruled vvaier Reservoir PIujeut Norrmbe,: vvuiuu2 rrogranr Yeas Initiated: FY 2006-07 C� 1 tY u„tion Year: FY 2013-14 Pr ojeut Desk,'iptiul l: Construct a two million gallon I e yuled ,natal 1 eservoir to serve ii Itel mediate zone Iocatea southwest of Suquel Canyon Pa,kvvay and Pipeline Avenue. Funding Source: Wats' Fauil€ties Feu Fund FY 2013-14 Budget: $2;344,000 EAFEnditures to uaie: $ 244,400 Funding to Date: $2,588,40 Total Pruject Estimate: $2;588,400 Pi o1e„t Name: R-20 Rehabilltetiun PI ujeut Nambel: W1300. Program rear Initiated: FY 2012-13 Cunsti u,.tl„n Year: FT 2013-14 Prujeit Desuriptiun: Diai11, scrape ana repaint interior of RCservuil N . 20 and install uathodiu pl oteutiul l to pi uulude future tank damage. Funaing Source: Wates Utility Fund FY 2013-14 Budget: $150,000 Tutal Pruject Estirnate: $1 a0=u00 i4I L3 4itt City 4 Chino Hills This page intentiDnaiiy left blank. M z4 SEWER/STORM DRAINS Project Name: Los Serranos Channel Mitigation Project Project Number: 800326 Program Year Initiated: FY 2000-01 Construction Year: Ongoing Project Description: A mitigation project to create nine acres of wildlife habitat. Funding includes mitigation monitoring. Funding Source: General Fund FY 2013-14 Budget: $ 200,000 Expenditures to Date; $1,035,500 Funding to Date: $1,235,500 Total Project Estimate: $1,235,500 Project Name: English Channel Improvements Project Number: 800360 Program Year Initiated: FY 2001-02 Construction Year: FY 2013-14 Project Description: Construction of a box culvert and inlet/outlet transition on English Channel at Peyton Drive south of Eucalyptus Avenue. Funding Source: 2007 COP - $1,885,000; Storm Drain Facilities Fee Fund - $986,700; Gas Tax 7360 Fund - $725,900; Community Facilities District (CFD) 2 - $172,400 FY 2013-14 Budget: $3,770,000 Expenditures to Date: $1,427,100 Funding to Date: $5,197,100 Total Project Estimate: $5,197,100 Project Name: Sewer Main Repair— Boys Republic Project Number: D07004 Program Year Initiated: FY 2006-07 Construction Year: FY 2013-14 Project Description: Repair 18-inch clay joint on sewer main at Boys Republic vicinity Eucalyptus Avenue and Little Chino Creek. Funding Source: Sewer Utility Fund FY 2013-14 Budget: $250,000 Total Project Estimate: $250,000 M 25 SEWER/STORM DRAINS (continued) Project Name: Pipeline Avenue Sewer Modification Project Number: D08002 Program Year Initiated: FY 2008-09 Construction Year: FY 2013-14 Project Description: Construct access to sewer line from Pipeline Avenue south of Country Club Drive to make it more accessible Funding Source: Sewer Utility Fund FY 2013-14 Budget: $200,000 Expenditures to Date: $ 1,400 Funding to Date: $201,400 Total Project Estimate: $201,400 Project Name: Butterfield Ranch Lift Station Project Number: D10001 Program Year Initiated: FY 2009-10 Construction Year: FY 2013-1.4 Project Description: Install telemetry system including pump controls and alarming features. Funding Source: Sewer Utility Fund FY 2013-14 Budget: $379,700 Expenditures to Date: $ 20,300 Funding to Date: $400,000 Total Project Estimate: $400,000 Project Name: Pomona Rincon Lift Station Upgrade Project Number: D10002 Program Year Initiated: FY 2009-10 Construction Year: FY 2013-14 Project Description: Upgrade existing facility with new pumps, additional telemetry, level sensing system, flow meter, and modifications to wet well as identified in the Pomona Rincon Lift Station Evaluation Study. Funding Source: Sewer Utility Fund FY 2013-14 Budget: $451,200 Expenditures to Date: $ 34,800 Funding to Date: $486,000 Total Project Estimate: $486,000 M 26 Project Name: Fairfield Ranch Lift Station Genmato. Project Number: D11001 Program Year Initiated: FY 2010-11 Construction Year: FY lu i 3-14 Project Description: Remove existing south perimeter wall and construct improvements to allow fur installation of a previously acquired eme,gency gene,-atur set. Work inciaues concrete pad, ,revv block wall, electrical installation, and additional telemetry as required. Funding Source: Sewer Utility rand FY 2013-14 Budget: $I0,000 Tatar P.eject Estimate: $75.000 Project Name: Supervisory Control & Data Acquisition System ()CHDA) -Sewei Project Number: D11002 Program Year Initiated: FY 2010-11 Construction Year: FY 2011-1z Pr ,vct uescription: This project will develop a system-wide plan to expand/modify the citywide telemetry system for sewer facilities. Funding Source: Sewer Facilities Fee Fuld FY 2013-14 Budget: $'iu5.500 Expenditures to Date: $ 23,400 Funding to Date: $210,000 Total Project Estimate: $210,000 Project Name: newer System Deficiency Study Project Number. D13001 Program Year initiated: FY 2012-13 Construction Year: FY 41.1-14-13 Project Description: Verify current sewer flows in six locations as ideiatifiad in the City's Sewer Master Plan. Provide a project report and any recommended sewer facility improvemei its. Funding Source: ewer Utility Fund FY 2013-14 Budget: $33.600 Expenditoies to Date: $26,400 Funding to Date: $60,000 Total Project Estimate: $60,000 zi SEWER/STORM DRAINS (continued) Project Name: Repair of Sewer on Boys Republic and Grand Avenue Project Number: D13002 Program Year Initiated: FY 2012-13 Construction Year: FY 2013-14 Project Description: Correct deficient elevation and routing problem on existing sewer line and regrout manhole. Funding Source: Sewer Utility Fund FY 2013-14 Budget: $75,000 Total Project Estimate: $75,000 Project Name: Repair of Sewer on Feldspar Drive at Carbon Canyon Road Project Number: D13003 Program Year Initiated: FY 2012-13 Construction Year: FY 2013-14 Project Description: Repair sags in line and relocate approximately 200 feet of 10-inch sewer line. Funding Source: Sewer Utility Fund FY 2013-14 Budget: $100,000 Total Project Estimate: $100,000 Project Name: Repair of Sewer between Calle Verano and Carbon Canyon Road Project Number: D13004 Program Year Initiated: FY 2012-13 Construction Year: FY 2013-14 Project Description: Correct sags in line to improve flow. Funding Source: Sewer Utility Fund FY 2013-14 Budget: $100,000 Total Project Estimate: $100,000 M 28 1 Project Name: Lis Serranus I,,frastrauture Improvements—Country Club Dr;ve Storm Drain rroject Number: D13005 P,ug,am Year I nitiateil: FY 2012-13 Cunbtractiui I Year: FY 2012-1i Project Description: I.iota ztorm dra;n, un Country CM" urive, Palo Alto Avenue, Lugo avenue, and Val Verde Dive per the Luz Serranos infrastructure Imyru„ements Master Plan. Ful!dig Suurue: Communiiy Developmei it Block Grant t (CDBG) FY 2013-14 Budget: $180,800 Expel.ditures to Daft: 47, 13,200 runaing to Data: $194,000 Total Project E,timaty: 4i194;000 M z� gear 41`,10 City of Chino Hills Films pays left blank. M 30 FIVE YEAr. CAPITAL IMPROVEMENT PROGRAM . . . .. . _ , ..p„ .... ,„,.., ,,,,,,„,,,, „ .„.,, . 'Y'''' T .', ' '.. ,s I;� �",� :.1'11.7-:irk".fp. / • I lff �Ir 5 If ,i rt • r r '' l 6jh 1 •i i1r l• J' 1 f I IY Ir' i ,11 s' ! ,O t 4 � ' .v ' Yr" PI, I rJ '''I + 1 �fl •VV;.' / ,.41 Ji.. . I .I fll . 1{ r 1 �I ,`1 a fl' 1 ��1 to . 1 ! •,' 'II 1. if;;1111,, fy 1 I 7 'lam. ''r~ �"� _ .. :R l.'� "J yT' • ''`� �•'�' v'4� l "." i1 y A 1 '.4' �"tI- f /i ":". •'•'..e''.7,--;'';' R - `-••i +!.i.t=' ., ., ati ,,, ' -*-l.,.l'�."///Jh'r1}' h • L 1r A- ,• 111441 'r 1 6* t .. .ii4ithi (44:1 4.. , .• .,s,i1 I itt'I f . i M1 1, ,r .a +r' � " .1, Safe Routes to Schools CI I Y OF CHINO HILLS FISCAL 'MAR z 13-14 THROUGH 2017-18 1�1►w1 �1'�:'W' ��a'W��'�'e"W �'i�i�;�':�e1�e�i'3+i��►�'di��,��i�':�`�W'i�;l rile Five Year Capital Improvement Program accompanies elle Five Year Operating Progrr,r in Establishing the f,ameworK ror ille period from Joly 1, 2013, thrungh June 30, zo1o, and provides a bridge between the City's planning and budgeting processes. It emphasises developing a plan or action to properly maintain the existing infrastructure in a souna prlysical condition, as well as providing new facilities to support future development and growth. The CIP is a plan for snort and rive year capital acgaisition and development as funding becomes available. The recommended program contains project priorities On a fiscal year basis and recogni=es that toe completion of some projects, due to the comple.ity and funding, will span a narrrber of pi grar,i years. Projects ana funding sources listed hi the CIP for years other than year one are not authorised until the a,rnaal budget for those yeas is adoptea by the City Coancil. Years two through five serve only as a guide ror rutare planning and are subject to further review and moairication irr sabsegoerrt years by the City Council. The five year CHP estimated total is $60,394,900. Str eats $.51,110/,300 Public Facilities 4,001,900 Par ksfOpen Space 1.332,600 Water 14,172,700 Recycled Water 3=828,500 Sewer IStor m Drain 6,001,00 Toial $60,304,000 n gat 461'0 city if Chino Hills This page ;iite itionally left blank. N Z CITY OF CHINO HILLS FIVE YEAR CAPITAL IMPROVEMENT PROGRAM SUMMARY Project Number PROJECT FY 2013-14 FY 2014-16 FY 2016.16 FY 2016-17 FY 2017-18 6-Year Total STREETS 800364 Fairfield Ranch Road Phase II $406,900 $6,180,900 SO $0 $0 $6,587,800 508005 Pine Avenue Extension $200 $7,306,000 $0 $0 $0 67.306,200 S09009 Los Serranos Infrastructure Improvements-SRTS- 5951,300 50 $0 58 $0 5951,300 Cycle 2 512008 Los Serranos Infrastructure Improvements-Phase $289,400 50 $0 $0 SO 5289,40D 2B 512009 Los Serrano Infrastructure Improvements-SRTS3 $632,400 $0 SO SO SO $632,400 512012 Peyton Drive Widening Phase 3 $4,604,900 $0 50 S0 $0 $4,604,900 813004 Street Improvement Program FY 2012-13 $1,085,300 $0 $0 50 SO 51,085,300 New Street Improvement Project(Annual) $1,000,000 61,000,000 51,000,000 $1,000,000 51,000,000 $5,000,000 New Sidewalk Replacement Program(Annual) $100,000 $100,000 $100,000 $100,000 5100,000 $500,000 New Striping Program(Annual) $50,000 $50,000 $50,000 550,000 550,000 $250,000 New ADA Compliance Program(Annual) $50,000 $50,000 $50,000 550,000 $50,000 5250,000 New Traffic Signal LED Replacement Program(Annual) 530,000 $30,000 $30,000 $30,000 $30,000 $150,000 New Traffic Speed Survey 550,000 SO $0 $0 $0 $50,000 New Butterfield Ranch Road Rehabilitation $1,850,000 $0 SO $0 $0 $1,850,000 Future Grand Avenue Rehabilitation $0 $1,500,000 SO SO 50 $1,5OO,O00 Future Traffic Signal Controller Upgrade Program(Bi- $0 $25,000 $0 $25,000 $0 $50,000 annual) Total Streets $11,100,400 $16,241,900 $1,230,000 $1,255,000 $1,230,000 $31,057,300 PUBLIC FACILITIES F07002 Chino Hills Community Center $3,906,900 $0 $0 $0 SO $3,908,900 New Temperature Alarm $10,000 50 SD $0 $0 $10,000 New Install Transfer Switch for Emergency Generator $15,000 $0 $0 $0 SO $15,000 New McCoy Announcer Booth $70,000 50 $0 SO $0 570,000 Total Public Facilities 54,001,900 $0 $0 $0 $0 $4,001,900 PARKS/OPEN SPACE 800392 Veterans Park Restroom Enlargement $66,000 $0 $0 $0 $0 $66,000 800394 English Springs Park Restroom $162,300 $0 SO $0 $0 $162,300 P06003 Richland Pinehurst Community Park 51,028,900 50 $0 50 $0 $1,028,900 P09003 Skate Park Parking Lot $63,400 $0 $0 $0 $0 $63,400 P13007 Overlook Park Lighting Controller $12,000 $0 $0 $0 $0 $12,000 Total Parks/Open Space $1,332,600 $0 $0 $0 $0 51,332,600 WATER 800162 Supervisory Control and Data Acquisition System $353,100 SO 50 $0 SO $353,100 (SCADA)-Water W07003 Upgrade Pressure Reducing Stations $690,500 50 $0 $0 $0 $690,500 W08001 Well 16 ASR $747,100 SO $0 SO SO $747,100 W09002 Well No.5 Upgrades $1,682,300 $0 $0 $0 $0 $1,682,300 W09004 Los Serranos Waterline Replacement-Phase VII $935,800 $0 $0 $0 $0 $935,800 W11001 Pump to Waste Lines $147,300 $0 $0 SO SO $147,300 WI1004 Reservoir No. 18 $75,800 $4,355,000 50 SO $0 $4,430,800 W12001 Pave Access Roads 5448,500 $0 SO SO $O $448,500 W12004 Chlorination Station 5100,000 SO SO SO SO $100,000 W13001 Rolling Ridge Mainline Replacement-Phase 3 $951,700 SO $0 $0 $0 5951,700 W13002 Hydro Pneumatic Tank @ R-12 $100,800 SO 50 SO $0 $100,800 W13003 R-19 Electrical $50,000 SO $0 $O $0 $50,000 W13005 Well 16 Connection $46,800 SO SO $0 $0 $46,800 New Sleepy Hollow PRV $150,000 $0 $0 SO $0 $150,000 New Sleepy Hollow Water Main Replacement $2,000,000 $0 $0 $0 $0 $2,000,000 New Emergency Generator Connectors $168,000 $0 $0 SO SO $168,000 New R2/R6 Evaluation/Repair 550,000 SO $0 SO SO $50,000 Future Ion Exchange @ Well 7A77B 0 $1,120,000 $0 50 $0 $1,120,000 Total Water $8,697,700 $5,475,000 $0 $0 $0 $14,172,700 N 3 CITY Of CHINO HILLS FIVE YEAR CAPITAL IMPROVEMENT PROGRAM SUMMARY Project Number PROJECT FY 2013-14 FY 2014-15 FY 2016-16 FY 2016-10 FY 2017-18 6-Year Total RECYCLED WATER W07002 Intermediate Zone Recycled Water Reservoir $2,344,000 $0 $0 $8 $0 $2,344,000 W13004 R-20 Rehabilitation $150,000 $0 $0 $0 50 $150,000 Future Butterfield Ranch Road Recycled Water Line $0 $100,000 $1,100,000 50 $0 $1,200,000 Future Reservoir R-4 Conversion $0 $134,500 $0 SO $0 $134,500 Total Recycled Water $2,494,000 $234,500 $1,100,000 50 $0 $3,828,500 SEWER!STORM DRAINS 800326 Los Serranos Channel Mitigation Project $200,000 $0 $0 50 $0 $200,000 800360 English Channel Improvement $3,770,000 $0 $0 $0 $0 $3,770,000 O 07004 Sewer Main Repair-Boys Republic $250,000 $0 $0 SD $0 $250,000 D08002 Pipeline Avenue Sewer Modification $200,000 SO S0 50 $0 $200,000 O 10001 Butterfield Ranch Lift Station $379,700 $0 $0 $0 $0 $379,700 D10002 Pomona Rincon Lift Station Upgrade $4511200 $0 $0 $0 $0 $451,200 011001 Fairfield Ranch Lift Station Generator $75,000 $0 $0 50 50 $75,000 D11002 Supervisory Control and Data Acquisition System $186,600 $0 $0 $0 $0 $186,600 (SCADA)-Sewer D13001 Sewer System Deficiency Study $33,600 $0 $0 $0 $0 $33,600 D13002 Repair of Sewer on Boys Republic and Grand $75,000 $0 $0 50 50 $75,000 Avenue D13003 Repair of Sewer on Feldspar Drive at Carbon $100,030 $0 $0 511 SO $100,000 Canyon Road O 13004 Repair of Sewer between Calle Verano and Carbon $100,000 $0 $0 St $0 $100,000 Canyon Road D13005 Los Serranos Infrastructure Improvements- $180,800 $0 $0 50 $0 $150,800 Country Club Dr.Storm Drain Total SewerlStorm Drains $6,001,900 $0 $0 $0 50 $8,001,900 Fiscal Year Total $33,628,500 $21,951,400 $2,330,000 $1,255,000 $1,230,000 $60,394,900 FUTURE UNFUNDED PROJECTS Estimated Cost Los Serranos Infrastructure Improvement Project- $3,992,400 Phase 3 Los Serranos Infrastructure Improvement Project- $7,867,100 Phases 4 and 5 McCoy Barn Blind Replacement $10,000 McCoy Residence Patio Heaters $30,000 City Entrance Monument Signs-Ph II $348,000 Bird Farm Park $7,742,900 Galstian Park $5,001,200 Torrey Pines Park Modifications $255,900 Big League Dreams Field and Skate Park $2,063,100 Basketball Court Lighting $18,000 Soccer Facility Project unknown Los Serranos Park $6,460,300 Total $33,788,900 N 4 _ _ . // cEs -7,0 ,_i_, _/ _ , - 1 \r, C 1 I . . g. . . . _ al4 Jr'._r .4.. . lilt' ' tth'°' ' ili qt" • f �^ i} qty � .„ � • �1„ }v.�. ti ', ;, ti+19 ' ` r, lit 44.'qlli 0 1 1 Evening Beauty GLOSSARY OF BUDGET TERMS Appropriation - An authorization by the City Council to make expenditures and to incur obligations for a specific purpose within a specific time frame. Assessed Valuation -A dollar value placed on real estate or other property by San Bernardino County as a basis for levying property taxes. Audit — A review/inspection of the accounting records and procedures by an independent auditing firm for the purpose of verifying the accuracy and completeness of the records. Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures. This is not necessarily cash on hand. Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. Budget - A fiscal plan of financial operation listing an estimate of proposed appropriations or expenditures and the proposed means of financing them for a particular time period. The budget is proposed until it has been approved by the City Council. Chino Hills' annual budget encompasses one fiscal year (July 1 through June 30.) Capital Improvement—Any value added activity or cost to a long-term or permanent asset that increases its value. Capital improvement Program - A financial plan of proposed capital improvement projects with single and/or multiple-year capital expenditures/expenses. The Capital Improvement Program plans for five years and is updated annually. Capital Outlay - A budget appropriation category which budgets all equipment having an individual unit cost of more than $5,000 and an estimated useful life of over one year. Capital Projects —Acquisition or construction of capital facilities or infrastructure with a cost of $5,000 or more and a useful life of one year or more. Examples include a new park, building modifications or road construction. Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation (COP'S). Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds. Deficit- An excess of expenditures or expenses over revenues (resources). Department - It is the basic unit of service responsibility encompassing a broad array of related activities. Division -A subsection (or activity) within a department which furthers the objectives of the City Council by providing specific services. 0 1 Encumbrances - A legal obligation to pay funds such as purchase orders, contracts, and other commitments for which the expenditure has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated. Expense/Expenditure - The actual spending of funds set aside by an appropriation. Fiscal Year -A twelve-month period of time to which a budget applies. In Chino Hills, it is July 1 through June 30. Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance - The amount of financial resources available for use. Generally, this represents the accumulation of all the annual operating surpluses and deficits since the fund's inception. It also represents the difference between assets and liabilities in the fund. General Fund -The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. All revenues which do not have to be placed in a separate fund are deposited in the general fund. All expenditures must be made pursuant to appropriations which lapse annually at the end of the fiscal year. General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City. Governmental Account Standards Board (GASB) — The ultimate authoritative accounting and financial reporting standard-setting body for State and local governments, Grant - Contributions, gifts or cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant provided by the Federal Government. Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures. Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. The City has two internal service funds; Equipment Maintenance Fund and Data Processing Fund. Materials, Supplies, and Services - Expenditures for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories. Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc. Objectives -The expected results or achievements of a budget activity. Operating Budget - Annual appropriation of funds for ongoing program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements. 0 2 Operations and Maintenance - A section of the budget that addresses all the programs and day-to-day operating costs associated with the day-to-day operations of a division or a department. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution. Proprietary Funds — Funds that focus on the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows. There are two types of proprietary funds; enterprise funds (water and sewer utility fund) and internal service funds (Equipment Maintenance and Data Processing Funds). Reimbursement - Payment of amount remitted on behalf of another party, department, or fund. Reserve -An account used to record a portion of the fund balance as legally segregated for a specific use. A portion of the fund's net assets that is not available for appropriation. Resolution - A special order of the City Council which has a lower legal standing than an ordinance. Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year. Revenue Bonds - A type of bond usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities. Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement. Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them. Gas Tax Fund and Grant Funds are common examples of Special Revenue Funds. 0 3 4 *o City of Chino Hills This page intentionally left blank. 0 4 OBJECTIVE DESIUNA I IVN5 Eine Item i it[e and Description Salary and Wags 1010 Regular 5aiaries Base salary, in..luding additional monthly earnings, paid to employees an iify Council. Additional earnings inulade special nary pay such as bilingual, stand by, and .all back pay. 1015 Parr-time/Seasonal Wages Wages of part-time poany employees. 1020 Overtime Salaries Salary for overtime pay for employment classifications object to requirements of the Fair Labor Standards Act. Fringe Benefits 1540 Fringe Benefits Cast of inedival, dental, vision insurance, and direct payments to the employees in accordance with the City's flexible benefit plan, tuition reimDarsement, PST Plan, auurued leave compensation, auto allowance, Medicare insurance, employer retirement contribution, deferred compensation plan, group vision plan, group life iiiaurance, State Disability Insurance, and worker compensation. Operations and Maintenance zQiO Memberships and Certifications Organizational membership fees, professional and technical certifications, and Iikenses. 2015 Conferences, Meetings, and Training Registration, meals, transportation, and longing for canferenues and training meetings and seminars. 2030 Unirorms Coat cf City-suppiiea uniform accessories such as boots, gloves, hats, glasses, etc. and uniform cleaning. Professional and Contractual Services 3010 Leual Services Attorney fees for rendering legal services to the City. 3020 Financial Services Financial advisory, analyti..al, and processing services` accounting and auditing services. 3025 Melaical Services Medical ..csts for personnel physical examinations and injuries. 0 5 OBJECTIVE DESIGNATIONS Line Item Title and Description 3030 Development Professional Services Fees for architectural, engineering, plan checking, inspection, and appraisal services. 3090 Professional Services Professional services including consulting or personnel services that require expertise and special skills in any given field. These services may or may not be subject to a contract. 3105 Temporary Employee Services Charges for temporary help contracted directly with an employment agency. 3110 Computer Services Cost of computer system and application software development and support; network administration. 3115 Information Technology Service Charges Charges to departments for City-supplied information technology services. 3135 Special Studies Costs of unique studies and surveys. 3140 Refuse Contract Cost of debris disposal and services provided by the City's contract disposal firm. 3151 Hazardous Materials Removal Services Charges for removal of hazardous materials spilled or deposited within the City. 3155 Recreation Program Instructors Cost of services provided by fee-based Recreation Program Instructors. 3165 Sewer Treatment Services Costs for sewer treatment services provided by the Inland Empire Utilities Agency. 3170 Police Services Costs for contract police services provided by County. 3171 Sheriffs Prisoner Booking Services Charges by the County Sheriff's Department for booking suspected criminals apprehended within the City. 3172 Parking Fine Processing Services Fees paid to the State and County for surcharges of parking fines issued by City Police. 3173 Animal Control Services Costs for animal control services provided by the Humane Society. 3180 Crossing Guard Services Cost for contract crossing guard services provided for schools located within the City. 06 OBJECTIVE DESIKIaA l IOIQS Linc Item Title and Description • 3190 Cuntra..tual Services • Contract costs fur public agency services, collection services, insurance claims auministration, weed abatement services, ~Yater quality analysis services, and other cup itrartuel services that are subject to a contract. Supplies and Services •4u'ru Legal Advertibiitg Costs of newspaper publishing Of required legal notices. 4015 Haverdsing and Promotion I��cludes costs of City 5rochores. 4025 Election Expense Incurred cults fur elections. 4030 Printing and rlloiocopy Services Costs fur photocopy machines usage; and outside print reprographics and printing oasis of a general r store. 4031 Ducameldt Imaging Cost of microfilming supplies and other imaging services. 4035 postage and Expresb Delivery Metered and non-metered postal delivery se,vices costs, including ..harges for express delivery services. 4110 Liability Inaarance Premium for liability insurance coverage and additions to insurance reserves. 4115 File and Casualty Inauranue rremium for fire arid casualty insurance coverage. 4140 Surety Band Costs of specific and blanket surety bonds for City Empluyee . 4130 vvorkers' Compensation Insaranie Premium and payments for Workers' Compensation insurance coverage. 4140 Unempioymeni Insurance Cost of claim payments for unemployment insurance. 4245 Traffi,, Signs Signs used in the directing of traffic. 4310 Fuel Cost of gasoline and diesel fuel. U 1 OBJECTIVE DESIGNATIONS Line Item Title and Description 4315 Automotive Parts and Supplies Automotive replacement parts and components, including tires, batteries, and supplies. Miscellaneous items such as steam cleaning compounds, brake and transmission fluid, polish, radio cleaner and lubricants. 4410 Chemical Supplies Costs of chlorine, oxygen, acid, and similar items. 4420 Computer Hardware and Software Expense Cost of computer hardware and software which costs less than $5,000 unit. 4430 Small Equipment and Tools Cost of hand tools, equipment, and office equipment which individually costs less than $5,000. 4440 Office Supplies Cost of all office stationery and supplies. 4445 Special Parts and Supplies Unique department parts and supplies costs. Such parts and supplies include pipes and fittings, rock products, cement and concrete, turf and landscape, photography, custodial, and recreation supplies. 4450 Reference Materials and Services Purchase of books, technical manuals, and periodical subscriptions. Maintenance and Rentals 5010 Parks and Landscape Costs for landscape and irrigation system maintenance and debris removal. Also includes charges for maintenance of lakes, ponds, fountains, and other water features. 5012 Tree Maintenance Charges for contract maintenance of City trees, including pruning and removal services. 5020 Building and Structure Maintenance Cost of repair and maintenance of City buildings such as electrical wiring, plumbing, flooring, heating, and air.conditioning. 5021 Custodial Services Cleaning and janitorial products such as cleaners, disinfectants, floor oils, wax, mops, rags, paper towels, and tissue. 5025 Office Equipment Maintenance Repair and preventative maintenance of office equipment including computer equipment. 0 8 OBJECTIVE DESIGNATIONS Line Item Title and Description 5035 Vehicle Maintenance Charges for repair and maintenance of vehicles. 5040 Communications Equipment Maintenance Repair costs for communication equipment, including mobile phones, telephones, and pagers. 5045 Graffiti Removal Services Cost of graffiti removal services including supplies and contract labor. 5110 Street Repair and Maintenance Cost of street patching and resurfacing, curb and gutter repairs, and related repairs. 5111 Street Sweeping Charges for contract street sweeping services. 5112 Pavement Striping Contract costs for placing pavement markings for traffic and pedestrian control. 5113 Traffic Calming Improvements Traffic calming devices such as speed humps, traffic circles, restriping, etc., to reduce vehicle speeding in residential neighborhoods throughout the City. 5115 Traffic Signal Maintenance Cost of maintaining and repairing traffic signals, including contractual costs. 5220 Water Lines and Mains Maintenance Repair and maintenance of the Water Utility's lines and mains. 5225 Meter Maintenance Costs for repair of the Water Utility's meters. 5230 Fire Hydrant Maintenance Costs of parts for maintenance of fire hydrants. 5235 Distribution Plant Maintenance Contracted labor and equipment costs for the maintenance of the Water Utility's distribution system. 5310 Sanitary Sewer Line Maintenance Maintenance and repair costs for sanitary sewer lines. 5315 Storm Sewer Line Maintenance Maintenance and repair costs for storm sewer lines and drainage easements. 5490 Other Structural Repair and Maintenance Charges for the repair and maintenance of structures such as streetlights, bleachers, and drinking fountains. 0 9 OBJECTIVE DESiGNAI iuNs Lilly [tent i itle and Description 5590 Equipment Maintenance Cost of the maintenance of equipment not covere! eisewheie. 5610 Faciliti;a Rental Rei it of land and buildings for City programs and projects. 5620 Vehicle Rental Mai ithly charges to the department to maintain and service aepartment vehicles. 5625 Equip'nent Rental Charges for rental or lease of equipment. 5690 Other Rental Rental charges for items not covered elsewhere. Utilities 6010 Water Wholesale water purchases by the City's vvater Utility and retail water purchases by City departments. 6011 Water Jolla Venture Fled Coats The require! contribution as part of the City'o investment in joint ventures with water purveyors (e..: Chino Basin Desalter /Authority (CDBA), Monte Vista Water District (MVWD), and the Watei Facilities Authority (vvFA) for fixe! capital charges. Investments in joint ventures with water purveyors are accounted for by the equity method. 6012 Water Coats--W.t`rmaster Fixed water costs not associated vvith a joint venture water cost nor a direct purchase cost. 6015 Electricity City electricity costs except for vvater Utility pumping power and streetlight costs. 6020 Street ligRt Power Elect,iuity costs fo. streetlights. 6025 Water Pumping Power Electricity and natural gas for operating Water Utility's pumps. 6030 Gas City natural gas costs. 6035 Telephone Lity telecommunication costs, including cellular, mobile telephones, and paging services. 0 10 OBJECTIVE DESIGNATIONS Lige Item I tie ono" De&cription Miscellaneous Expenditures 7010 Interest Payments Payment of any interest charges for borrowed fund.. 7015 Principal Payments Payment of p,incipal a„ bunds, note,, etc. which have matured in the current fiscal year. 7020 'Jona Payment Insurance The cast of insurance or other form of security (i.e., Letter of Credit) to ensure that the City dues nut default un any bond payment. 7025 Bond Call Payments Payment of principal on bonds as a result of prepayment of Assessment Districts Fee p,',yam.. 7030 Assessment District Credits Payments to the A.sessment Districts from ueveloprnent Fee Program Funds for bund call payments resulting frog, providing landowner. credits against development fees for payoffs of Assessment District property. 7045 Tax c. Discharge Expense The oust „f Tam C Discharge payment for CFD #9. 7046 Taxes and Assessments Payments for property tees assessed on City owned properly located outside of the City's corporate boundaries' and payments of assas,ment district assessments on behalf d property owners pursuant to a reimbursement agreement with the property owi fors. 7050 Debt Issee EApense Cost of financial advisory se, iioes, bond ooun,el serQ1ces, printing services, and otner debt issuance expense. 7110 Depreciation Expense Tu =ad the annual depreciation costs of fixed assets in the Proprietary Fond.. 7120 Amortization Expense Tu reourd the annual amortiLetion posts for bond issuance costs and intangible assets (water capacity rights). 7121 Loss on Disposal of Assets To record elle loss on disposal of assets. 7z-11 rceimbursement for AuthuriLad P1 ejects Debt .ervice principal payment from one CFD to another for advances for authorized projects. 0 11 OBJECTIVE DESIGNATIONS Line Item Title and Description 7220 Administrative Overhead City-wide administrative costs allocated to funds and activities for services provided by City Council, City Manager, City Clerk, City Attorney, Finance, Risk Management, and general non-departmental functions. This account does not include departmental overhead costs which are reported in account number 7225—Departmental Overhead. 7225 Departmental Overhead Departmental administrative costs allocated to the divisions managed by the department. This account does not include City-wide administrative overhead costs which are reported in account number 7220—Administrative Overhead. 7415 Special Departmental Expense Costs for studies, projects, or programs, for City Council, City Manager, and departmental activities. 7610 Uncollectible Accounts Charge-offs for bills that cannot be collected. 7710 Developer Reimbursement Agreements Refunds to developers per agreements. 7810 Water Conservation Program Costs of materials, supplies, and other activities to promote water conservation in the community. 7910 Removal of Architectural Barriers This element/object number is only for Community Development Block Grant use. 7911 Public Works Construction This element/object number is only for Community Development Block Grant use. 7919 Contingency This element/object number is only for Community Development Block Grant use, 7950 Settlements and Judgments Payments made pursuant to settlement agreement or court-ordered judgment. 7985 NPDES Permit Costs City's share of County's National Pollution Discharge Elimination System permit cost. Capital Outlay 8010 Land Purchase price of real property and all incidental costs involved. 8015 Land Improvements Costs of grading, landscaping, and irrigation systems. 0 12 OBJECTIVE DESIGNATIONS Line Item Title and Description 8030 Buildings Cost of constructing buildings and the basic equipment which forms an integral part of the building. Includes replacement of major components of existing buildings (roofs, mechanical, equipment, etc.). 8040 Improvement Other than Buildings Cost of structures such as playground equipment, band shells, fences, and bridges. 8050 Office Furniture and Equipment Cost of furniture and office equipment, including computer hardware and software having an individual unit cost of $5,000. The threshold is not generally applied to components. For example, a keyboard, monitor, and central processing unit purchased as components of a computer system are treated as a single unit. 8060 Vehicles and Equipment Purchase of vehicles such as cars, trucks, and vans. Purchase of other equipment having an individual unit cost of $5,000 or more. The threshold is applied to individual units. For example, ten desks purchased through a single purchase order, each costing $1,000 does not qualify under this rule. Repairs are not generally subject to the threshold unless it extends the.useful life. 8110 Streets Facilities Cost of construction and installation of streets, curbs, gutters, sidewalks, traffic signals, and streetlights. 8115 Traffic Signals Cost of construction and installation of traffic signals. 8210 Sanitary Sewer Lines and Facilities Cost of construction and installation of sanitary sewer lines and pump stations. 8310 Storm Sewer Lines Cost of construction and installation of storm sewer lines and other drainage facilities. 8410 Water Lines and Mains Cost of construction and installation of water lines and mains. 8420 Water Meters Purchase and installation of water meters. 8425 Fire Hydrants Purchase and installation of fire hydrants. 8450 Water Supply Facilities Cost of construction and installation of reservoirs, wells, pumps, and booster stations. 0 13 vBJED I ivE uESii NH I IONS Line Item Title and Description 8990 Contributions to Cuustrootion Funds Transfers to constrautiun fonds for Assessment Districts and Comrriaiiity Facilities Districts financed facilities. 8995 Corrtr;batiuns to Proprietary Fonds r ransfers to proprietary rams Tor water/sewer facilities anti velliciesicompater equipme,.t fina,r.ed by special revanee, and capital piojeuta funds. Other t..I1arges 9010 Interfund r ransfers to Other Funtis Transfers tc other funds fcr reimberseme,it of admirristrat ve and/or overhead uha.ges; program subsidies, al id the reimbarserrler itfor prujeut and prugram expenses. 9020 Intra/lr,ter Ageniy Fund Transfers To acuoant for transactions arrrong agency-type fonds al id between agenuy-type fonds and other type funds such as Governmental, Enterprise, Capital Projects, and Debt Service fonds. 9030 Residual Equity Transfers Tr dnsfers of anuomr r rifted reserves dr r rung the Generdi Far rd, Specldl Revenue Fonds, and other fund types. 0 14