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2011-2012 Adopted Budget------------- ADOPTED BUDGET -- ...__„,r,„ 44'_ Rel, ,) i F ,et, • 1 a' - , ate : 1 y ..--.,,,i.., .Y ,:., :: ,....::•,_ ,. i..r- P "' � . k �F + '{ j ,„ .11''' OA 'dmisf Y ;M ' Ai ry • � �I k "In 5'1 r ty l,/ ! ..- �f Fes.,. r .� ,•_ T -n 1_ r � • 'Fy! , 0...,'i Y Y- .....,.....0,-,t• i.t!, ':!� yt��$ A FISCAL YEAR 2011-2012 CITY OF CHINO HILLS CALIFORNIA I CITY COUNCIL I Ed Graham Mayor Art Bennett W.C. "Bill" Kruger Vice Mayor Council Member Gwenn Norton-Perry Peter Rogers • Council Member Council Member I CITY MANAGER I Michael S. Fleager CITY CLERK I Mary M. McDuffee CITY ATTORNEY Mark D. Hensley I DEPARTMENT HEADS I Kathleen Gotch, Assistant City Manager Judy R. Lancaster, Finance Director Joann Lombardo, Community Development Director Jonathan Marshall, Community Services Director John Mura, Public Works Director Steven Nix, City Engineer _. +w • ' qtr;Xe 4. Y ` I µ.lkf� Y L� xt 4h CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. City of Chino Hills 2011-12 Adopted Budget Table of Contents Budget Transmittal Overview MissionNalues Statement A 1 Budget Resolution A 2 Organization Chart A 7 Program Summary A 9 Personnel Summary By Activity A 11 Authorized Full Time Positions A 13 Budget Graphs Total Funding Sources B 1 Total Budget By Function B 2 General Fund Revenues B 3 General Fund Expenditures By Function B 4 Estimated General Fund Reserves B 5 Population B 6 Sales Tax B 7 Property Tax B 8 Motor Vehicle In-Lieu Fees B 9 Interest Income B10 Community Development and Engineering Revenues B11 Combined Statements Summary of Changes to Fund Balances FY 2010-11 C 1 Summary of Changes to Fund Balances FY 2011-12 C 3 Resources and Use of Resources C 5 Summary of Expenditures By Fund Type C 7 Summary of Expenditures By Object Type C11 Equipment Purchases C14 Five Year Outlook Five Year Summary Outlook by Fund D 1 Projected Additions/Deletions of Full-Time Positions— FY 2011-12 to 2015-16 D 5 Development Assumptions D 7 Legislative D 9 City Manager D13 Community Development D19 Community Services D25 Engineering D31 Finance D35 Public Works D41 Revenues Summary of Revenues and Interfund Transfers by Fund E 1 Revenues and Interfund Transfers by Fund E 3 Five Year Revenue Summary by Fund E 7 Program Budgets Legislative Organization Chart F 1 Activity Chart F 2 Personnel Summary F 3 Budget Summary F 5 City Council F 6 City Attorney F 8 City Clerk F10 City Manager Organization Chart G 1 Activity Chart G 2 Personnel Summary G 3 Budget Summary G 5 Administration G 6 Community Relations G 8 Contract Services G12 Human Resources G14 Public Safety G16 Risk Management G18 Community Development Organization Chart H 1 Activity Chart H 2 Personnel Summary H 3 Budget Summary H 5 Administration H 6 Building Services H10 Development Services H12 Economic Development H14 Community Services Organization Chart 11 Activity Chart 12 Personnel Summary 13 Budget Summary 15 Administration 16 Code Enforcement 110 Community Development Block Grant Program 112 Emergency Preparedness 116 Neighborhood Services 118 Recreation Services 122 Program Budgets Engineering Organization Chart J 1 Activity Chart J 2 Personnel Summary J 3 Budget Summary J 5 Administration J 6 Capital Improvement Program J 8 Inspection Services J10 Land Development Services J12 Finance Organization Chart K 1 Activity Chart K 2 Personnel Summary K 3 Budget Summary K 5 Administration K 6 Development Program K10 Information Technology K14 Non-Departmental Services K16 Utility Customer Service K18 Public Works Organization Chart L 1 Activity Chart L 2 Personnel Summary L 3 Budget Summary L 4 Administration L 6 Equipment Maintenance L 8 Facilities Maintenance L12 Parks and Landscape Maintenance L14 Sanitation Maintenance L18 Storm System Maintenance L22 Street Maintenance L24 Water L28 Current Year Capital Improvement Program Introduction M 1 Program Project Summary Schedule (Roll-Over and New Funding) M 3 Fiscal Year 2010-11 Completed Projects M 5 Fiscal Year 2011-12 Project Detail M 7 Five-Year Capital Improvement Program Introduction N 1 Five Year Capital Improvement Program Summary N 3 Appendices Glossary of Budget Terms 0 1 Chart of Accounts (Expenditures) 0 5 a c z ut3 June 14, 2011 Transmitted to the City Council is the adopted program of municipal services and projects for Fiscal Year 2011/12. This year's budget represents a continuation of the program budget format. Included are actual program expenditures for FY 2008/09 and 2009/10 as well as projected actual expenditures for FY 2010/11. Additionally, the budget continues to include the Five Year Capital Improvement Program and the Five-Year Outlook Section. Nearly every city in California continues to face reduced revenues from property and sales taxes as well as a reduction in development related revenues. Through the efforts of City Council and staff, significant modifications were again achieved for FY 2011/12 in order to reduce expenditures where possible while continuing to maintain Chino Hills' high level of community safety and customer service. As an organization we continue to make progress in meeting our operating program objectives as well as our Capital Improvement Program objectives. That success is due to the continued support of the City Council and a dedicated City staff. The City Council's adopted Mission Statement remains the basis upon which we measure our efforts: MISSION AND VALUES STATEMENT It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. In developing this year's work program, we measure what we have accomplished and what we propose to accomplish against the City's Mission and Values Statement. SIGNIFICANT PROGRAM OBJECTIVES FOR FISCAL YEAR 2011/12: It is important to evaluate the progress we have made as an organization during the past fiscal year. The Five-Year Outlook section identifies the current and future objectives through fiscal year 2015/16. New program objectives have been established that continue to build on what has been accomplished and are included as a pad of the various budget programs. The significant program objectives for FY 2011/12 are: • Expand online documents available; for example, California Fair Political Practices Commission (FPPC) campaign forms and Statements of Economic Interest, all City Council and Planning Commission meeting minutes. • Peyton Corridor Outreach for construction and expansion of Peyton Drive and Eucalyptus Avenue. • Initiate Open Space Master Plan. • Finalize the General Plan update. • Coordinate with metropolitan planning organizations to develop regional plans to address climate change. • Finalize the Citywide Equestrian and Large Animal Overlay Zoning District. • Administer and implement the Energy Efficiency and Conservation Block Grant (EECBG) Program: o Energy efficient lighting installation. o Air-conditioning replacement. o Illuminated street name sign replacement. • Annual update of the Economic Development Strategy. • Implement City News and Recreation Brochure Advertising Program. • Complete Roadway and Drainage Standards and Specifications. • Construction of Los Serranos Infrastructure Improvements SRTS-1. • Construction of Peyton Drive and English Channel. • Select location, complete design and construct the Chino Hills Community Center. • Revise Purchasing Manual. • Complete a Financial/Enterprise Resource Planning (ERP) Software Analysis. • Develop an in-house Code Enforcement Tracking System. • Continue to develop the Facilities Maintenance and Replacement Program. • Complete Grant Funded Tree Inventory • Evaluate work order management system. • Replace equipment to meet California Air Resource Board (CARB) requirements. POPULATION GROWTH: During calendar year 2010, the City of Chino Hills experienced a percentage growth of 0.9% as the City's population grew from 74,663 as of January 1, 2010, to a January 1, 2011, estimate of 75,345. ECONOMIC UPDATE: Many economists believe that the Great Recession is over, but the nation will still face difficult times as the recovery process will be slow and arduous. While this year has seen a noticeable reduction in the erosion of revenues and the economy, there is strong concurrence of opinion that any growth in the economy will be minor. The days of strong economic activity have been replaced with stagnant to slow economic growth. Signs of recovery show with the national unemployment rate reaching 8.8% in March 2011, which fell from 10.1% in October 2009. The Federal Reserve continues to hold the overnight federal funds rate at nearly zero (0 to .25%) and 30-year home mortgage rates averaged 4.86% in April 2011. These indicators show positive movement in the manufacturing and retail industries and a reduction in the home foreclosure inventory. For the economy to begin experiencing sustainable recovery, permanent and consistent job growth will be needed. With state and local government now being the sector facing tough, financial constraints, the private sector will need to be the jobs generator. In 2011, the turnaround for the Inland Empire will be very modest because the area's traditional competitive advantages (undeveloped land, modestly priced labor) have been overcome by the deep mortgage crisis affecting construction and California's lack of manufacturing competitiveness. With all of this being said, Chino Hills continues to weather the economic fallout from the Great Recession, primarily due to the thoughtful, responsible, and prudent policy direction provided by the Mayor and City Council. This direction has enabled the City, unlike many other cities throughout the region and state, to minimize staff reductions, maintain essential service levels to residents and businesses after extraordinary efforts in prioritizing the City's needs, and use of reserves in a strategic manner. Department Directors have been asked to hold the line on budget increases while working diligently to maintain essential City services. The City Council's direction to bring forth a balanced budget each year is not without hard decisions and significant budget cuts. In fact, in the last four years, a total of$16.8 million has been cut from the budget before a preliminary budget proposal is printed for the Council Budget Workshops. In the last four years, the overall budget reductions include $3.7 million in FY 2008/09, $6.9 million in FY 2009/10, $3.2 million in FY 2010/11, and $3 million in FY 2011-12. Each year those significant cuts have been summarized during the budget workshops and include items such as vacant positions not funded, requests for new personnel denied, Citywide conferences and training not funded, not funding information technology and vehicle depreciation, major cuts to the use of consultants, deferred maintenance on streets, landscape, and infrastructure, and deferred funding in some capital improvement projects. With the cuts and reprioritizing of service levels, staff has diligently and continues to diligently ensure that the services to residents have been prioritized. Consequently, the City should find itself in a better position to be able to take advantage of any opportunities which present themselves as the overall economy eventually begins to work itself out of the financial doldrums. STATUS OF CALIFORNIA STATE BUDGET: The California Legislature is under more pressure than previous years to pass a balanced budget. With the passage of Proposition 25 in November 2010, which reduced the vote passage requirement to a majority and requires legislators to meet their June 15th deadline or forfeit their pay. On May 16, 2011, Governor Brown issued the May Revise that proposes $10.8 billion in solutions to balance the budget and achieve a $1.2 billion State reserve. This is an improvement from earlier this year when the State faced a projected $26.6 deficit. Without corrective action, the structural deficit will persist and grow to between $17.2 billion and $21.5 billion per year through 2014/15. The May Revise proposed substantial spending reductions and revenue tax extensions to close the deficit. The Governor and his staff remain focused on the current May Revise and are not discussing "Plan B" should the tax extensions fail to earn support from legislators or the voters. The budget negotiations are expected to heat up as the Legislature faces their June 15th constitutional deadline. The potential State of California budget impacts on Chino Hills are: 1. COPS Funding: In May 2011, Governor Brown signed SB 94, a bill that extends the time frame for the state to notify and collect vehicle registration fees from California vehicle owners. This action buys more time to find a funding solution for the COPS program. However, none of the legislative proposals or the Governor's budget proposal has earned the necessary support to pass funding extension. In the May Revise, funding for the COPS program is funded through the VLF tax extension. This is a potential loss of$100,000 to the City. This loss is not reflected in the adopted FY 2011/12 budget. 2. Booking Fees: The budget proposes that Counties may charge fees to arresting agencies for reimbursement of the expense of bookings of persons into the county jail, due to expiration of state grant funding to counties. In the May Revise, booking fees subventions would be funded through the proposed VLF tax extension. This is a iii potential fiscal impact to the City. The adopted FY 2011/12 proposes $64,300 for booking fees. 3. Proposition 42 and Gas Tax (HUTA) Revenues: The budget proposes that Proposition 42 funding will end, but the City will get Gas Tax Section 2103 monies. The Gas Tax 2103 funding level of $743,900 will replace the funding that would have been from Proposition 42 resulting in no fiscal impact to the City. 4. The Motor Vehicle Fuel Tax Swap: The Motor Vehicle Fuel Tax Swap will have no fiscal impact on the City's gas tax revenues. A budget solution may affect the timing of when City receives funding. 5. State Mandates Reimbursements: The state may defer payment of $62,421 owed to the City for the reimbursement for costs incurred prior to FY 2004/05. In anticipation of the payment deferral, the FY 2011/12 budget does not include such revenues. 6. State Mandates Suspension: The state's budget proposal provides for the continuation of the suspension of funding for reimbursements of costs incurred since FY 2004/05. The City has incurred $276,878 in suspended state mandates since FY 2004/05 through FY 2008/09. 6. State Parks: On May 13, 2011, the Governor announced a plan to close up to 70 of the State's 278 parks due to budget cuts. Chino Hills State Park is one of the 208 parks to remain open. Staff will continue to monitor the FY 2011/12 state budget process and will provide recommended actions, as appropriate, to the City Council when the final impacts to the City are known and quantified. BUDGET OVERVIEW: The City's adopted expenditures for 2011/12 total $134.6 million, including General Fund expenditures (operating and Capital Improvement Program) of $33.6 million, and restricted fund expenditures of$101.1 million. At the beginning of the City's budget process, the initial General Fund deficit was approximately $3 million. Through the efforts of staff, significant modifications were achieved to reduce expenditures where possible while maintaining Chino Hills' high levels of community safety and customer service. The City's adopted budget is in balance because of these modifications. The General Fund operating revenues total $32.4 million. The General Fund operating expenditures total $32.4 million. A significant amount of General Fund revenues are cyclical and intermittent in nature and usually expenditures are incurred before sufficient revenues are received to pay for the expenditures. It is essential that the City maintain adequate fund balance levels to mitigate current and future risks (e.g., revenue shortfalls and unanticipated expenditures). Council has approved that the General Fund Cash Operating Reserves remain at $3,990,000 which represents the equivalent of the expected revenue cash flow into the General Fund for the first three months of the fiscal year. The General Fund Cash Operating Reserves shall be reviewed annually and adjusted if necessary. iv A continued focus on maintenance of the City's existing infrastructure is reflected within both the Operating and Capital Improvement budgets. This maintenance effort is critical, on a proactive basis, to minimize our costs over the long term. The program budget allocates resources on a departmental basis to increase accountability and maximize resources. This document contains the adopted appropriations for various programs and staff resources allocated to each program. Administering the thirty-six programs within the budget is the responsibility of the City Manager, City Clerk, City Attorney, Assistant City Manager, City Engineer, Community Development Director, Community Services Director, Finance Director, and Public Works Director. REVENUES: The dramatic slowdown in the economy experienced over the last several years appears to have leveled off. Staff is anticipating a slight overall increase in General Fund revenues in FY 2011/12. The City's adopted revenues for FY 2011/12 are $120 million. General Fund revenues, which fund law enforcement, recreation, and general services, amount to $32.7 million. The remaining $87.3 million of the City's revenues come from restricted sources, including special revenue funds, enterprise funds, internal service funds, and agency funds. GENERAL FUND REVENUES: The operating revenues deposited into the General Fund primarily come from taxes (60% of the $32.4 million). The primary sources of General Fund revenues are property taxes and sales taxes. The table below provides the adopted estimated revenues from these taxes: Major General Fund Tax Revenues FY 2011/12 Property Taxes (includes VLF Swap) $ 10,476,000 Sales Tax 4,620,100 Sales Taxes Triple Flip 1.540.300 Total $ 16,636,400 Property Tax Upon incorporation, the City received 3.9% of the 1% of ad valorem property taxes for residential property. In 1996, the City began negotiating with the County of San Bernardino for an increase in the allocation to the City from the County. Special legislation was passed, and as a result, an agreement was entered into in February of 2000. The agreement provides for an even split of property taxes between the County and the City on certain undeveloped commercial and industrial properties. Under the agreement, the City's share rose to 9.3%. In January 2004, the agreement was amended to modify, on a prospective basis, the allocation percentage to approximately 14.7% so that the City receives the County's entire share of property tax on development-related increases in the assessed valuation of the specified commercial and industrial zoned property. The County has initiated a Revenue Enhancement Program whereby the City has submitted qualified undeveloped parcels to be placed into the Revenue Enhancement Program. The v County has reviewed the City map of parcels to be included in the Revenue Enhancement Program. Once the map is approved, an agreement between the City and County will be executed. The City will then file the approved map with the State Board of Equalization for the formation of taxing zones to implement the Revenue Enhancement Program. For the parcels in the Revenue Enhancement Program, the property tax split between the County and the City will be 50/50 on all new taxes generated from the development up to a maximum of 10%. The Revenue Enhancement Program will be effective for 25 years. This process is expected to be completed during FY 2011/12. Vehicle in-Lieu (VLF) Property Tax Swap FY 2004/05 was the inaugural year of the swap and all future revenues are based on the amounts calculated in this initial base year. For subsequent fiscal years, the VLF swap grows annually in proportion to the growth of gross assessed valuation. Sales Tax Commercial development is very important to cities in California. The City receives 1% of the sales tax from retail purchases made in the City. Increasing sales tax revenue continues to be a major focus of our efforts. Since incorporation, our sales tax revenue has increased from about $1 million to $6.2 million. User Fee Study During FY 2004/05, a fee study was commenced. The user fee study presented a "window of opportunity" for the City to increase fees and General Fund revenues with a corresponding decrease in the subsidization of services. During FY 2005/06, the user fee portion of the fee study was completed and incorporated into revenue projections. The fee resolution adopted provided for automatic annual adjustment by the consumer price index factor. As part of the budget savings, the next cost allocation and user fee study has been deferred to FY 2012/13. Inter-fund Transfers In review of fund reserves in the Information Technology Fund, a transfer to the General Fund of the excess reserves from the Information Technology Fund in the amount of $80,200 has been approved. This transfer will deplete the General Fund reserve allocations in this fund. Since FY 2000/01, the General Fund has been used to subsidize some of the Lighting and Landscape (L&L) Districts Funds. Upon review of the L&L Districts Funds, and with the concurrence of legal counsel, it has been approved that those L&L Funds that have been subsidized by the General Fund be allowed to draw upon existing reserves and return those subsidies back to the General Fund. Those L&L Funds that do not have a reserve will not be replenishing the General Fund because operating expenses exceed revenue; and therefore, a reserve has not been viable. It has been approved that a transfer of $908,300 from the L&L funds be returned to the General Fund, going back as many as 11 years to FY 2000/01 when the General Fund was first used to subsidize the L&L Funds with existing reserve funds. The use of reserves to offset the fund's operating annual deficit is a standard practice used on all City funds. Internal Service Fund Replacement Charaes: The FY 2011/12 rental charge to the various user departments (except for Water and Sewer operations) does not include annual replacement cost, which resulted in the reduction of the rental charges for the Equipment Maintenance Fund. vi The FY 2011/12 rental charge to the various user departments does not include annual replacement cost, which resulted in the reduction of the rental charges for the Information Technology Fund. The replacement of Internal Service Fund assets for the General Fund will need to be funded on a "pay as you go", since reserves for replacement have been depleted and not replenished on an annual basis. GENERAL FUND USES OF RESOURCES: The table below shows the allocation of General Fund monies to specified operating program areas. Approximately 32 cents of every General Fund operating dollar in Chino Hills is used for the protection of life and property through our law enforcement program. The table below provides an annual comparison of the allocation of our operating resources: Projected Adopted Actual Budget 2010/11 2011/12 Difference Public Safety 31.56% 32.05% 0.49% Community Services 14.10% 14.33% 0.23% Finance 13.37% 13.13% -0.24% City Manager 10.53% 10.78% 0.25% Community Development 9.72% 9.37% -0.35% Public Works 8.77% 8.51% -0.26% Engineering 5.49% 5.48% -0.01% Legislative 4.64% 4.30% -0.34% Obligation to Lighting and Landscape District 0.85% 0.88% 0.03% Subsidy to the Lighting and Landscape District 0.97% 0.75% -0.22% Operating CIP Transfers-out 0.00% .42% 0.42% 100.00% 100.00% It is important to note that the Public Works Department operates with substantial revenue sources outside the General Fund (i.e., Water Fund, Sewer Fund, Parks and Landscape Funds) while other departments (e.g. Community Services and Public Safety) are heavily dependent upon the General Fund for operating revenues. PERSONNEL: In response to the economic effects of the Great Recession, as defined by economists, management staff, on an ongoing basis, has continued to explore the deployment of personnel resources to provide the highest levels of service to the community. This has resulted in the realignment of personnel resources to areas where the workload is greatest, without adding staff or filling vacant positions. This is the third consecutive year whereby most vacant positions have continued to be unfunded. Additional savings may be achieved by continuing to carefully evaluate each vacancy and only fill critical positions necessary for public safety or customer vii service demands. The adopted budget is the third consecutive fiscal year for which there has been no cost of living adjustments to staff's compensation. The budget approved the addition of one (1) full-time position and the elimination of three (3) full-time positions which results to a net decrease of two (2) authorized positions in FY 2011/12. This will bring the total full-time positions to 156, while permanent part-time positions remain at 6. A position was approved in the Public Works Department for a Maintenance Worker I/II in the Water Division. Unfunded Vacant Positions: The following nine vacant positions remain as an "authorized position"; however, funding for these positions is not included in the adopted FY 2011/12 budget. Department/Division Position Title City Manager/Administration Assistant to the City Manager Community Development/Development Services Assistant Community Development Director— Development Services Community Development/Development Services Senior Planner Community Services/Neighborhood Services Senior Administrative Clerk (Permanent Part-time) Community Services/Recreation Recreation Manager Engineering/Capital Improvement Program Senior Engineer Public Works/Facilities Maintenance Maintenance Worker I/II Public Works/Parks & Landscape Maintenance Worker I/II Public Works/Street Maintenance Senior Maintenance Worker These vacant positions represent approximately $990,400 in overall savings, with $848,100 of that amount representing savings to the General Fund. Deletion of authorized positions In response to the economic reality, the City has reviewed all positions and re-organized and restructured department staffing to address current service level needs as well as future service level needs. As a result of the reorganization efforts, it has been approved that the following previously frozen positions be deleted from the authorized position listing. Department/Division I Position Title Community Development/Administration Administrative Technician Community Development/Building Services Permit Technician I/ll Engineering/Land Development Services Senior Engineer Reclassification: It has been approved that the Administrative Secretary in Community Development be reclassified to a new Secretary position in the Public Works Administration Division. New Position: A Maintenance Worker I/II has been approved in the Water Division. The City's water system is a vital resource for the residents and businesses of Chino Hills. The Water operation has been averaging over 400 underground service alert requests per month. Staffing is needed to provide infrastructure marking and oversight in this area, as well as monitoring outside contractors working in the City's right-of-way. This additional position will also provide inspection work viii conducted on private streets to ensure that valves are not paved over, or other damage occurs before the contractor leaves the area. PROGRAM MODIFICATIONS: Community Services — Recreation: Relocate Day Camp from Los Serranos Elementary School to Mystic Canyon Park, The summer 2010 aquatics programs were canceled due to the closure of the Ayala High School pool. The FY 2011/12 budget anticipates a return of the aquatics program at Ayala. Engineering: The department has been reorganized from two divisions into four divisions: Administration, Capital Improvement Program, Land Development Services, and Inspection Services. Public Works: The Water division has been reorganized into four sub-divisions: Administration, Distribution and Transmission, Meter Service, and Production and Storage. CAPITAL IMPROVEMENT PROGRAM: This year's budget continues an aggressive Capital Improvement Program effort utilizing staff and consultant resources to implement projects in a timely and cost effective manner. A coordinated approach to the Capital Improvement Program is critical to meet the facility and infrastructure needs of our current residents and businesses as well as the infrastructure needs that the growth in Chino Hills will require. The Capital Improvement Program is not only a critical program element of the Engineering Department's objectives, but the entire organization's. The management and implementation of our Capital Improvement Program deserves and will continue to receive the attention of the entire organization. In the General Fund, there is one capital project totaling $1,028,900 in FY 2010/11 being carried over into FY 2011/12 wherein funding is provided by developer's in-lieu funds. There are two new capital projects in the General Fund in the amount of $137,000 being adopted to be funded by contributions from T-Mobile and reserves in the General Fund. The total amount of General Fund Capital Projects adopted for FY 2011/12 is $1,165,900 as part of the total $24,016,500 Capital Improvement Program. The Capital Improvement Program for FY 2011/12 includes expenditures in the amount of $24,016,500. These projects include expenditures in the following categories and amounts. Streets $ 7,997,200 Public Facilities $ 5,008,800 Parks/Open Space $ 1,377,600 Water $ 4,148,700 Recycled Water $ 2,344,000 Sewer/Storm Drain $ 3,140,200 The above total is comprised of $21,350,200 in carry-over projects and $2,666,300 in new projects. ix The subsequent years of the Five Year Capital Improvement Program includes projects totaling $104,758,200. The project categories and amounts are as follows: Streets $ 55,329,400 Public Facilities $ 3,399,300 Parks/Open Space $ 29,998,800 Water $ 10,202,800 Recycled Water $ 1,594,400 Sewer/Storm Drain $ 4,233,500 The total Five-Year Capital Improvement Program budget is $128,774,700, which is comprised of expenditures in FY 2011/12 of$24,016,500, and subsequent years of$104,758,200. FIVE YEAR OUTLOOK: The first year of the Five-Year Outlook is comprised of the FY 2011/12 adopted revenues and appropriations budget plan. The remaining four years of the Five-Year Outlook are based upon anticipated program service level needs in light of the growth that is projected to occur over that period of time. The Five-Year Outlook reflects assumptions as contained within the Five-Year Outlook section of the budget document. These anticipated program adjustments are intended to provide the City Council with an indicator of service level needs projected over the near term to meet the increasing service demands generated by residential and commercial growth projected to occur within Chino Hills. CONCLUSION: With the adoption by the City Council, this document will be the focus of our organizational efforts for FY 2011/12. The success of our program and project efforts during the next five years will shape the five year viability and future of our community. As always, the cooperation and support of the Department Heads and their staff have been critical to the completion of this document. I would like to particularly thank our Finance Department for their support needed to complete the numerous tasks necessary to create the document that is before you. Michael S. Fleager, City Manager x m City of Gino firs Mission It is the mission of the City of Chino Hills, in partnership with the community,to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service,effectively managing growth,and creating a viable financial plan to ensure the continued success of the City. 1afues 4, Commitment-We are guided by the belief that the City of Chino Hills is a prominent,beautiful,and well-maintained City. We value our commitment to the citizens of Chino Hills and strive to provide them with the highest quality municipal services. 4, Community Partnership-We work as partners with our residents to enhance the quality of life in Chino Hills. We respond to the needs of our community,and together,promote Chino Hills as a safe and healthy City. 4, Honesty,Integrity,and Truthfulness We value honesty,integrity,and truthfulness as the foundation of our organization. We recognize their importance in upholding our credibility with the community we serve. 4, People/Employees•Employees are the organization's most important resource. We work together as a team and each employee's contribution is key to our success. 4, Pride•As employees,we take pride in ourselves,our organization,and our community,as we work together to provide professional services to the citizens of Chino Hills. 6, Professionalism•We value our employees as professionals who provide an outstanding level of service to the citizens of Chino Hills. 4, Responsiveness to the Community•We are dedicated to service,to identifying and addressing individual and community needs,to being responsive to change within the community,and to enhancing the quality of life in Chino Hills. We are here to serve our community. A l RESOLUTION NO. 11R- 31 _ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, ADOPTING A BUDGET FOR FISCAL YEAR 2011-12. The City Council of the City of Chino Hills does hereby resolve as follows: SECTION 1. For the fiscal year period from July 1, 2011, through June 30, 2012, the City Council hereby adopts a budget for the City of Chino Hills and that budget is specified in Exhibit A of the staff report presented with this resolution as "Total Budget Appropriations" in the "City Council Approved" column and totals $134,636,800. SECTION 2. The budget reported in the fiscal year 2011-12 Capital Improvement Program portion of the fiscal year 2011-12 Annual Budget document is the budget being approved by the City Council for the individual capital projects. The approved budgets for the individual capital projects remain as authorized appropriations for the individual capital projects until these capital projects are completed. Any unexpended authorized appropriation for each capital project is automatically carried over from fiscal year to fiscal year until the funds of the individual capital project are expended or the capital project is canceled. Following the completion of the individual capital projects, the unexpended appropriation of each completed capital project shall be canceled and the capital projects' funding sources shall be released from their unexpended funding commitment. SECTION 3. The City Manager shall execute on behalf of the City Council administrative supervision and control over this budget as authorized in accordance with Chino Hills Municipal Code Section 2.08. The City Manager is authorized to transfer appropriations from reserves to a department or capital project, or among funds, departments, or to/from capital improvement projects in transactions not exceeding $10,000 for the fiscal year for each expenditure element/object number and capital improvement project. All capital improvement project budget transfers, transfers from reserves, and transfers among funds and departments exceeding $10,000 will require City Council approval. The City Manager is authorized to transfer appropriations within a department without limitation. The fund and department budget amounts are listed in the column entitled "City Council Approved" appropriations reported in Exhibit A of the staff report presented with this Resolution. The total budgeted permanent full-time regular staff is 156 positions and permanent part-time positions is 6. No increase shall be made in this number of positions without City Council approval. However, the City Manager is authorized to transfer such positions within existing position classification and reorganize departments under his authority if in his judgement such actions will result in a higher degree of efficiency of overall operations of the City, A 2 SECTION 4. That the City Clerk is instructed to forward a copy of the Resolution and the Fiscal Year 2011-12 Budget to the Auditor/Controller of the County of San Bernardino, in accordance with Section 53901 of the Government Code. SECTION 5. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED, and ADOPTED this 14th day of June 2011. ED GRAHAM, MAYOR ATTEST: / % 7.ti� 'MARY M. cDUFFEE, CITY CL)J APPR• S AS TO FORM: MARK b. HENSLEY, CITY ATTORNEY A 3 STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) § CITY OF CHINO HILLS ) I, Mary M. McDuffee, City Clerk of the City of Chino Hills, DO HEREBY CERTIFY that the foregoing Resolution No. 11 R-31 was duly adopted at a regular meeting of the 1 City Council of the City of Chino Hills held on the 14th day of June, 2011, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: GRAHAM, BENNETT, KRUGER, NORTON-PERRY AND ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE 41//%7g/22-a -A,' a MARY M cDUFFEE, CITY CLL (SEAL) original of Resolution No. 11 R-31 dulypassed and adopted bythe The foregoing is the p Chino Hills City Council at their regular meeting held June 14, 2011. (SEAL) ! /22/&a,4e 1 MARY M. c UFFEE, CITY CLER{�/�j/ A 4 EXHIBIT A FY 2011-12 BUDGET APPROPRIATIONS City Manager City Council Fund/Department Recommended Approved Change General Fund: Legislative $ 1,399,200 $ 1,399,200 $ 0 City Manager 3,507,300 3,507,300 0 Public Safety 10,432,700 10,432,700 0 Community Development 3,048,500 3,048,500 0 Community Services 4,664,400 4,664,400 0 Engineering 1,783,600 1,783,600 0 Finance 4,274,900 4,274,900 ' 0 Public Works 2,770,700 2,770,700 0 Interfund Transfers 1,697,700 1,697,700 0 Total General Fund 33,579,000 33,579,000 0 Solid Waste Fund 4,228,400 4,228,400 0 Landscape and Lighting District Funds 10,953,200 10,953,200 0 Gas Tax Fund 1,869,000 1,869,000 0 Measure I Fund 2,144,500 2,144,500 0 Air Quality Improvement Fund 174,700 174,700 0 Development Fee Funds 5,837,500 5,837,500 0 Community Development Block Grant Fund 422,700 422,700 0 Miscellaneous Special Revenue Funds 7,564,400 7,564,400 0 Water Fund 25,195,300 25,195,300 0 Sanitation Fund 5,702,400 5,702,400 0 Equipment Maintenance Fund 1,058,600 1,058,600 0 Information Technology Fund 1,235,000 1,235,000 0 Capital Projects Funds 23,300,800 23,300,800 0 Agency Funds 11,371,300 11,371,300 0 Total Budget Appropriations $ 134,636,800 $ 134,636,800 $ 0 A 5 rir tit *live" J' y J' i ts, . 4 > --1 .,a* a„„ n �lq 4 CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. A 6 of Chino IrkOs fisCa\ cW9 `fear 2 City Organization ct�o Hits islative City l egiso�eY GCM LegCoUn°d City Attorney Cieric tanager City .'n's tration pdm C o rtRei atrons -a Contract$ervices ilupuicesources blSatietY RiskManageme n t GOmrnurrty pevelopnnent CornnunitySeNipes gngineerin9 'finance e public Wlorkts 61061S Anr Nst tion mmn{ Admrion otrati`On Admntratro n gudn9SeNices Code b vmCaPrtai imP{Ovement oeeoPmlenterh� Equ�pment�a mten tern n tSeN� eCornumRlop 4ram mation icot9Y cdrUes Maintenance Senice �pnom c QeVeiopnt Block�rant\CogGl ` Services Non-D partmental Pants and Landscape Developinen npepsndpeepmen SNCes sMaintenance gerhecyraredne n Gusto-Met geri°es Sanitation Neeb°rd Services Storm Maintenance RcreaEiServices Street Maintenance 1--:15 a1 ,�y�, it iR e tiVtlipae !",-i5.., 4- - 3i Q w.. 4 , if f CITY OF CHINO HILLS INCORPORATED 1991 This page intentionally left blank. A 8 Program Summary Fiscal Year 2011-12 Department/Activity LEGISLATIVE ENGINEERING • City Council • Administration • City Attorney • Capital Improvement Program • City Clerk • Inspection Services • Land Development Services CITY MANAGER FINANCE • Administration • Administration • Community Relations • Development Program • Contract Services • Information Technology • Human Resources • Non-Departmental Services • Public Safety • Utility Customer Services • Risk Management COMMUNITY DEVELOPMENT PUBLIC WORKS • Administration • Administration • Building Services • Equipment Maintenance • Development Services • Facilities Maintenance • Economic Development • Parks and Landscape Maintenance • Sanitation Maintenance • Storm System Maintenance COMMUNITY SERVICES • Street Maintenance • Administration • Water • Code Enforcement • Community Development Block Grant Program • Emergency Preparedness • Neighborhood Services • Recreation Services A 9 2 Ry �r � • .....1L74y "I, z y i ; yP s tie ,i£sv t- 4..4 at s —r " .- +w7�'''• u ' Y1Lw,A;;'{- CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. A 10 CITY OF CHINO HILLS OPERATING PROGRAM ADJUSTED ADOPTED AUTHORIZED AUTHORIZED POSITIONS POSITIONS FY 2010-11 FY 2011-12 FULL-TIME POSITIONS LEGISLATIVE 6 6 CITY MANAGER 11 11 COMMUNITY DEVELOPMENT 22 19 COMMUNITY SERVICES 21 21 ENGINEERING 15 14 FINANCE 23 23 PUBLIC WORKS 60 62 TOTAL FULL-TIME POSITIONS 158 156 PERMANENT PART-TIME POSITIONS LEGISLATIVE 1 1 COMMUNITY DEVELOPMENT 1 1 COMMUNITY SERVICES 1 1 FINANCE 1 1 PUBLIC WORKS 2 2 TOTAL PERMANENT PART-TIME POSITIONS 6 6 A 11 1:I .I'it 1 la rg,killt* ctse ita J t��• - w..,y 4Z µ Y.cQ •:4 L� CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. A 12 CITY OF CHINO HILLS FISCAL YEAR 2011-12 FULL-TIME POSITIONS Account Clerk 1/II 5 Accountant I/II 2 Accounting Supervisor 1 Administrative Analyst I/II 10 Administrative Clerk 1 Administrative Secretary 5 Administrative Secretary - Confidential 2 Administrative Technician 2 Assistant Building Official 1 Assistant City Clerk 1 Assistant City Engineer 1 Assistant City Manager 1 Assistant/Associate Engineer 2 Assistant/Associate Planner 2 Assistant Community Development Director- Building Services 1 Assistant Community Development Director- Development Services 1 Assistant Finance Director 1 Assistant to the City Manager 1 Building Inspector I/II 4 City Clerk 1 City Engineer 1 City Manager 1 Code Enforcement Officer I/11 3 Community Development Director 1 Community Relations Manager 1 Community Services Director 1 Customer Service Representative 1 A 13 ` s o - I , ® • con 'nue. FULL-TIME POSITIONS !Continued) Customer Service Supervisor 1 Engineering Support Services Manager 1 Engineering Technician I/II 1 Environmental Program Coordinator 1 Executive Secretary 1 Facilities Maintenance Supervisor 1 Finance Director 1 Information Technology Manager 1 Information Technology Technician 1 Landscape Inspector I/II 2 Maintenance and Operations Manager 1 Maintenance Worker I/II 27 Meter Reader 2 Neighborhood Services Coordinator 1 Neighborhood Services Manager 1 Parks and Open Space Supervisor 1 Payroll Technician 2 Permit Technician I/II 2 Personnel Assistant 1 Principal Planner 1 Public Works Director 1 Public Works Inspection Supervisor 1 Public Works Inspector I/II 2 Records Coordinator 1 Recreation Coordinator 6 Recreation Manager 1 Recreation Supervisor 2 Sanitation Supervisor 1 Secretary 7 A 14 1 ■ . - : • • o i continue• FULL-TIME POSITIONS (Continued), Senior Account Clerk 3 Senior Accountant 1 Senior Administrative Analyst 2 Senior Engineer 1 Senior Human Resources Analyst 1 Senior Information Technology Technician 1 Senior Maintenance Worker 11 Senior Planner 2 Street Maintenance Supervisor 1 Supervising Account Clerk 1 Utility Conservation Specialist 1 Water and Sewer Manager 1 Water Distribution Supervisor 1 Water Production Supervisor 1 Water Quality Technician I/II 2 TOTAL FULL-TIME POSITIONS 156 PERMANENT PART-TIME POSITIONS Accountant I/II 1 Administrative Clerk 1 Parking Enforcement Officer 2 Permit Technician I/II 1 Senior Administrative Clerk 1 TOTAL PERMANENT PART-TIME POSITIONS 6 A 15 qE CI‘&k T0..". " a maviit y . X43 CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. A 16 w c aux CITY OF CHINO HILLS FISCAL YEAR 2011-12 TOTAL FUNDING SOURCES - $120 MILLION Transfers-In 20% Other Revenues Taxes and 21% Assessments 30% Licenses and Permits 1% Recreation Fees 10/0 Fines and Penalties Development Fees Charges for Services 1% 1% and Costs Reimbursements Use of Money and 24% Property 1% FY 2009-10 FY 2010-11 FY 2011-12 Projected Adopted Actual Actual Budget Taxes and Assessments 36,322,463 36,143,900 36,497,700 Licenses and Permits 604,221 751,400 581,900 Fines and Penalties 625,633 566,700 578,000 Use of Money and Property 2,791,585 1,521,900 1,464,300 Charges for Services and Costs Reimbursements 24,493,643 25,365,400 29,078,300 Development Fees 735,646 547,200 1,112,500 Recreation Fees 1,028,341 1,111,900 1,242,700 Other Revenues 26,849,653 41,508,500 25,307,400 Transfers-In 9,982,307 15,578,700 24,147,000 Total $103,433,492 $123,095,600 $120,009,800 B1 CITY OF CHINO HILLS FISCAL YEAR 2011-12 TOTAL BUDGET BY FUNCTION - $134.6 MILLION Legislative City Manager Community 1% 13% Development'(') Transfers-Out 3% 18% Community Capital Improvement ' Services"(2) Program* 4% 17% / Engineering 2% Finance"(3) 12% Public Works 30% FY 2009-10 FY 2010-11 FY 2011-12 Projected Adopted Actual Actual Budget Legislative 1,485,238 1,456,300 1,399,200 City Manager 17,561,147 17,472,900 18,292,100 Community Developmental'( 2,694,002 3,142,200 3,557,500 Community Services `(2) 5,390,578 4,955,900 5,153,200 Engineering 1,789,878 2,072,400 2,140,300 Finance.(3) 15,815,152 45,610,500 16,576,300 Public Works 36,652,912 37,651,200 40,070,400 Capital Improvement Program* 4,383,831 8,469,700 23,300,800 Transfers-Out 9,982,307 15,578,700 24,147,000 Total $95,755,045 $136,409,800 $134,636,800 *Notes (1) A Capital Improvement Project funded by the Local Government Energy Efficiency Conservation Block Grand Fund is reflected in the Community Development Department in the amount of$440,900. (2) A Capital Improvement Project funded by Community Development Block Grant funds is reflected in the Community Services Department in the amount of$274,800. (3) In FY 2009-10, a Capital Improvement Project funded by Community Facilities Funds is reflected in the Capital Improvement Program in the amount of$77,200. B2 CITY OF CHINO HILLS FISCAL YEAR 2011-12 GENERAL FUND REVENUES - $32.7 MILLION Transfers-In Other Revenues 7% Sales Tax 17% 14% Recreation Fees 4% filii.' Charges for Services and Costs Reimbursements 5% Property Tax 37% Motor Vehicle In-Lieu Other Taxes Use of Money&Property a Fees 2% 9/° 1% Licenses and Permits Fines and Penalties_ 2% 2% FY 2009-10 FY 2010-11 FY 2011-12 Projected Adopted Actual Actual Budget Sales Tax 4,510,911 4,425,900 4,620,100 Property Tax 11,864,688 12,077,100 12,016,300 Motor Vehicle In-Lieu Fees 231,590 244,000 256,600 Other Taxes 2,512,606 2,686,700 2,919,400 Licenses and Permits 604,221 751,400 581,900 Fines and Penalties 625,633 566,700 578,000 Use of Money& Property 842,859 617,700 626,300 Charges for Services and Costs Reimbursements 1,346,830 1,410,300 1,792,900 Recreation Fees 1,028,341 1,111,900 1,242,700 Other Revenues 6,340,444 6,331,300 5,638,300 Transfers-In 2,372,539 1,926,700 2,377,700 Total $32,280,662 $32,149,700 $32,650,200 B3 CITY OF CHINO HILLS FISCAL YEAR 2011-12 r l -+A i i - ie g - _ 1111 0 Obligation to Landscape and Lighting District 1% Subsidy to the Landscape and Lighting District Operating Capital Projects Transfers-Out Transfers-Out 0% 3% Legislative Public Works 4% 8% Finance 13% City Manager 42% Engineering 5% \_ Community Development Community Services 9% 14% FY 2009-10 FY 2010-11 FY 2011-12 Projected Adopted Actual Actual Budget Legislative 1,485,238 1,456,300 1,399,200 City Manager 13,440,335 13,208,000 13,940,000 Community Development 2,606,345 3,050,800 3,048,500 Community Services 4,531,488 4,426,600 4,664,400 Engineering 1,655,035 1,724,400 1,783,600 Finance 4,077,204 4,197,400 4,274,900 Public Works 2,865,766 2,751,300 2,770,700 Capital Projects Transfers-Out 904,952 950,800 1,165,900 Obligation to Landscape and Lighting District 266,900 266,800 287,500 Subsidy to the Landscape and Lighting District 37,627 304,900 244,300 Operating Transfers-Out 91,571 Total $31,962,461 $32,337,300 $33,579,000 B4 FISCAL YEAR 2011-12 Estimated General Fund Reserves $19,060,082 Operating Fund $0 2007 COP 0% Proceeds Special Projects $3,539,403 Reserves 19% $1,201,001 6% Other Reserves $142,040 1% Cash Flow Reserves $3,990,000 21% Capital Projects, Contingency, and Emergency Reserves $10,187,638 53% B5 CITY OF CHINO HILLS FISCAL YEAR 2011-12 POPULATION 80,000 78,000 - c • 0 76000 caa Q Q°, 74,000 72,000 70,000 * T45O 7 8 9 10 Year 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Population 71,315 73,366 76,875 78,011 77,920 78,512 78,465 78,725 74,663 75,345 Calendar Year Population Growth Growth Cumulative Year Population Per Year Growth 2002 71,315 2,982 28,624 2003 73,366 2,051 30,675 2004 76,875 3,509 34,184 2005 78,011 1,136 35,320 2006 77,920 -91 35,229 2007 78,512 592 35,821 2008 78,465 -47 35,774 2009 78,725 260 36,034 2010 74,663 -4,062 31,972 2011 75,345 682 32,654 Cumulative Growth rate is compared to the first full calendar year of 1992. Prior years' population has been revised in accordance with the Department of Finance population certification. B6 CITY OF CHINO HILLS FISCAL YEAR 2011-12 SALES TAX 5,000,000 4,500,000 m 4,000,000 to a) N 3,500,000 3,000,000 2,500,000 o'1'oo ooOb 4`OD 000 o`°OA crO(b 66)6 O°'NO No\\ '\N<L rO 95) (15 15) (O (15 (o (O CO 99 Fiscal Year Sales Tax Growth Growth Cumulative Year KM Per Year Growth 2002-03 3,299,576 8.35% 219.02% 2003-04 3,890,159 17.90% 276.12% 2004-05 3,454,021 * (11.21%) 233.95% 2005-06 3,621,614 4.85% 250.15% 2006-07 4,023,467 11.10% 289.00% 2007-08 4,065,937 1.06% 293.11% 2008-09 4,412,698 8.53% 326.64% 2009-10 4,510,911 2.23% 336.13% 2010-11 4,425,900 (1.88%) 327.91% 2011-12 4,620,100 4,39% 346.69% Growth rate is compared to the first full fiscal year of 1992-93. *Starting in FY 2004-05, excludes triple flip. B 7 CITY OF CHINO HILLS FISCAL YEAR 2011-12 PROPERTY TAX 13,000,000 - • • • 11,000,000 x 9,000,000 co 7,000,000 a 5,000,000 - - 3,000,000 • 1,000,000 0�0b 0�0t` 0�0o 0 00 000 0,`0� 000° 00N0 �0!N .\,�`L q ry0 �0 I, �0 C0 (0 ( (0 (0 Fiscal Year Property Tax Growth •roperty Growth Cumulative Year Tax Per Year Growth 2002-03 2,139,116 11.22% 76.55% 2003-04 2,391,353 11.79% 97.36% 2004-05 7,394,693 (1) 209.23% 510.30% 2005-06 9,094,279 (2) 22.98% 650.57% 2006-07 10,260,100 (3) 12.82% 746.79% 2007-08 11,270,756 (4) 9.85% 830.20% 2008-09 11,868,363 (5) 5.30% 879.52% 2009-10 11,864,688 (6) (0.03%) 879.22% 2010-11 12,077,100 (7) 1.79% 896.75% 2011-12 12,016,300 (8) (0.50%) 891.73% Growth rate is compared to the first full fiscal year of 1992-1993. (1) Includes Triple Flip in the amount of$ 949,720, and VLF Swap in the amount of$4,061,603. (2) Includes Triple Flip in the amount of$1,137,927, and VLF Swap in the amount of$5,021,797. (3) Includes Triple Flip in the amount of$1,200,548, and VLF Swap in the amount of$5,314,585. (4) Includes Triple Flip in the amount of$1,416,334, and VLF Swap in the amount of$5,941,937. (5) Includes Triple Flip in the amount of$1,323,115, and VLF Swap in the amount of$6,269,435. (6) Includes Triple Flip in the amount of$1,491,754, and VLF Swap in the amount of$6,152,437. (7) Includes Triple Flip in the amount of$1,674,200, and VLF Swap in the amount of$6,152,200. (8) Includes Triple Flip in the amount of$1,540,300, and VLF Swap in the amount of$6,214,200. B 8 CITY OF CHINO HILLS FISCAL YEAR 2011-12 MOTOR VEHICLE IN-LIEU FEES d 4,100,000 LL 3,600,000 - 52 3,100,000 E 2,600,000 -- 0 2,100,000 - - 1,600,000 - o 1,100,000 2 600,000 - 100,000 fffo (10 (19) pyo (19cyo (19 Fiscal Year Motor Vehicle In-Lieu Fees otor Ye is e Growth Cumulative Year In-Lieu Fees Per Year Growth 2002-03 4,056,601 5.00% 124.64% 2003-04 3,338,438 (17.70%) 84.87% 2004-05 1,694,914 * (49.23%) (6.14%) 2005-06 537,693 (68.28%) (70.22%) 2006-07 421,191 (21.67%) (76.68%) 2007-08 348,740 (17.20%) (80.69%) 2008-09 268,308 (23.06%) (85.14%) 2009-10 231,590 (13.69%) (87.18%) 2010-11 244,000 5.36% (86.49%) 2011-12 256,600 5.16% (85.79%) Growth rate is compared to the first full fiscal year of 1992-93. * Includes VLF Gap Receivable of$1,197,376; starting FY 2004-05, excludes VLF swap. B 9 CITY OF CHINO HILLS FISCAL YEAR 2011-12 INTEREST INCOME 3,000,000 2,500,000 - - £ 2,000,000 0 V ,F,, 1,500,000 1,000,000 - c 500,000 --- - • 0 00'0" 000 O0� 0 00 O`O01 000 000 00N �0N '��N� ( 9O 1 (1,O rV0 (1,O 1O el,O 1O `1,O Fiscal Year Interest Income nterest Composite Rate Year Income for the Year 2002-03 649,498 2.53% 2003-04 300,297 1.59% 2004-05 626,486 2.30% 2005-06 1,096,608 3.89% 2006-07 2,001,249 5.08% 2007-08 2,576,709 4.48% 2008-09 1,016,752 2.43% 2009-10 465,040 1.16% 2010-11 215,800 0.90% 2011-12 209,800, 0.80% B 10 CITY OF CHINO HILLS FISCAL YEAR 2011-12 S«kS1►uULII1kIllIAII: ALII tOAdlilq llr_l►11/1qkleil\I:1:1:ri►lri:14ia\11.14: 4,500,000 - - - 4,000,000 - - - c N 413d d d 3 ,500,000 II , ,2,500,000 :_.. • a) 5 2,000,000 O• W 1,500,000 - 1,000,000 , , , QI (i9 (19 �OO`b BOO°` X004' �OO�O `LOOP Ob' �OOO, tiO, \\, o �0 Fiscal Year Community Development and Engineering Revenues omm. 'ev. Growth Cumulative Year & Eng. Rev. Per Year Growth 2002-03 2,545,390 4.21% 80.55% 2003-04 2,357,357 (7.39%) 67.22% 2004-05 2,382,672 1.07% 69.01% 2005-06 4,068,168 70.74% 188.57% 2006-07 3,563,809 (12.40%) 152.80% 2007-08 3,541,384 (0.63%) 151.20% 2008-09 2,316,408 (34.59%) 64.31% 2009-10 1,927,868 (16.77%) 36.75% 2010-11 2,141,900 11.10% 51.93% 2011-12 2,355,400 9.97% 67.08% Growth rate is compared to the first full fiscal year of 1992-93. B 11 re P p• T y� 4 ' 4 i ° 4.'1. ' t -.eir } K CITY OF CHINO HILLS _ INCORPORATED 1 9 9 1 This page intentionally left blank. B 12 , 2' (,e, CO Z MI ,-. ---- . ,.1 M 1 g m 2 t-70. CITY OF CHINO HILLS FISCAL YEAR 2010-2011 SUMMARY OF CHANGES TO FUND BALANCES Projected Audited Ending Fund Balance Projected Projected Projected Projected Projected Fund Balance Fund Title 07-01-10 Revenues Expenditures Capital Projects Transfer In Transfer Out 06-30-11 GENERAL FUND Operating Fund 0 29,570,325 (30,814,800) 1,926,700 (571,700) 110,525 Special Projects Reserve 2,345,226 649,175 (935,800) 2,058,601 Capital Projects, Contingency, &Emergency Reserves 10,151,513 3,500 (6,700) 10,148,313 Cash Flow Reserves 3,990,000 3,990,000 Other Reserves 142,040 142,040 2007 Certificates of Participation (COP) Proceeds 3,547,703 (8,300) 3,539,403 GENERAL FUND SUBTOTAL 20,176,482 30,223,000 (30,814,800) 0 1,926,700 (1,522,500) 19,988,882 SPECIAL REVENUE FUNDS Gas Tax Fund 691,817 2,069,200 (1,458,700) (22,000) 1,280,317 Measure I Fund 1,643,862 2,037,200 (3,400) (1,718,500) 1,959,162 C) Air Quality Improvement Fund 693,045 93,900 (230,400) (286,600) 269,945 j Community Development Block Grant 0 466,000 (466,000) 0 Solid Waste Fund 0 4,164,500 (4,164,500) 0 Landscaping and Lighting District Funds 9,023,943 6,810,600 (8,247,400) 1,630,800 (1,232,000) 7,985,943 Development Fee Funds 26,160,314 815,600 (5,366,200) (4,055,900) 17,553,814 Miscellaneous Special Revenue Funds 2,130,601 978,000 (465,500) (1,283,000) 1,360,101 CAPITAL PROJECTS FUNDS 4,307,799 15,100 0 (8,469,700) 8,469,700 4,322,899 ENTERPRISE FUNDS Water Fund 12,755,911 19,019,200 (19,507,500) (23,400) 12,244,211 Sewer Fund 12,077,681 6,109,200 (5,061,700) (29,600) 13,095,581 INTERNAL SERVICE FUNDS Equipment Maintenance Fund 3,582,795 852,100 (1,056,600) (477,100) 2,901,195 Information Technology Fund 362,745 1,113,000 (1,152,300) (128,500) 194,945 AGENCY FUNDS 31,770,802 32,750,300 (34,366,400) 3,551,500 (4,799,600) 28,906,602 TOTAL ALL FUNDS 125.377397 107.516.900 (112.361.400) (8.469.700) 15.578.700 (15.578,700), 112.063.597 stmt. r _ � .x: sr via<:, (. : ti ?; ;! x CITY OF CHINO HILLS INCORPORATED 1991 This page intentionally left blank. C 2 CITY OF CHINO HILLS FISCAL YEAR 2011-2012 SUMMARY OF CHANGES TO FUND BALANCES Projected Adopted Beginning Ending Fund Balance Adopted Adopted Adopted Adopted Adopted Fund Balance Fund Title 07-01-11 Revenues Expenditures Capital Projects Transfer In Transfer Out 06-30-12 GENERAL FUND Operating Fund 0 30,050,400 (31,827,100) 2,377,700 (601,000) 0 Special Projects Reserve 2,058,601 171,300 (1,028,900) 1,201,001 Capital Projects, Contingency,&Emergency Reserves 10,258,838 50,800 (54,200) (67,800) 10,187,638 Cash Flow Reserves 3,990,000 3,990,000 Other Reserves 142,040 142,040 2007 Certificates of Participation(COP) Proceeds 3,539,403 3,539,403 GENERAL FUND SUBTOTAL 19,988,882 30,272,500 (31,881,300) 0 2,377,700 (1,697,700) 19,060,082 SPECIAL REVENUE FUNDS Gas Tax Fund 1,280,317 2,014,100 (1,513,100) (355,900) 1,425,417 Measure I Fund 1,959,162 916,000 (3,400) (2,141,100) 730,662 C) Air Quality Improvement Fund 269,945 93,100 (18,200) (156,500) 188,345 Community Development Block Grant 0 422,700 (422,700) 0 w Solid Waste Fund 0 4,228,400 (4,228,400) 0 Landscaping and Lighting District Funds 7,985,943 7,075,900 (8,612,600) 1,844,200 (2,340,600) 5,952,843 Development Fee Funds 17,553,814 1,739,200 (1,246,100) (4,591,400) 13,455,514 Miscellaneous Special Revenue Funds 1,360,101 6,978,500 (883,800) (6,680,600) 774,201 CAPITAL PROJECTS FUNDS 4,322,899 3,200 (23,300,800) 19,202,500 227,799 ENTERPRISE FUNDS Water Fund 12,244,211 22,303,400 (21,834,500) (3,360,800) 9,352,311 Sewer Fund 13,095,581 5,775,500 (5,145,300) (557,100) 13,168,681 INTERNAL SERVICE FUNDS Equipment Maintenance Fund 2,901,195 1,223,800 (1,058,600) 3,066,395 Information Technology Fund 194,945 1,157,500 (1,154,800) (80,200) 117,445 AGENCY FUNDS 28,906,602 11,659,000 (9,186,200) 722,600 (2,185,100) 29,916,902 TOTAL ALL FUNDS 112.063.597 95.862.800 (87.189.000) (23.300.8001 24.147.000 (24,147,000) 97.436.597 \ - ` / ° / P. ± ) , \ % ® §3& E« I T a © - i'arovetr,44' ° « r2 ` , N'\ CITY OF CHINO HILLS INCORPORATED 1991 This |Renlonal@tfetblank. C 4 1 CITY OF CHINO HILLS FISCAL YEAR 2011-12 BUDGET SUMMARY RESOURCES Amount Beginning Fund Balances 112,063,597 Revenues : Taxes and Assessments 36,497,700 Licenses and Permits 581,900 Fines and Penalties 578,000 Use of Money and Property 1,464,300 Charges for Services and Costs Reimbursements 29,078,300 Development Fees 1,112,500 Recreation Fees 1,242,700 Other Revenues 25,307,400 Transfer In 24,147,000 Sub-Total All Funds 120,009,800 TOTAL RESOURCES 232,073,397 USE OF RESOURCES Operating Program : Legislative 1,399,200 City Manager 18,292,100 Community Development (Note 1) 3,557,500 Community Services (Note 1) 5,153,200 Engineering 2,140,300 Finance 16,576,300 Public Works 40,070,400 Capital Improvement Program (Note 1) 23,300,800 Transfers Out 24,147,000 Sub-Total All Funds 134,636,800 Ending Fund Balances 97,436,597 TOTAL USE OF RESOURCES 232,073,397 APPROPRIATION LIMITATION ACCORDING TO ARTICLE XIII B OF THE STATE OF CALIFORNIA CONSTITUTION (rounded to the nearest dollar) 164,307,634 Note 1: a)A Capital Improvement Project funded by Local Government Energy Efficiency Conservation Block Grant fund Is reflected in the Community Development Department in the amount of$440,900. b) A Capital Improvement Project funded by Community Development Block Grant fund is reflected in the Community Services Department in the amount of$274,800. C 5 wry s;° tert CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. C 6 CITY OF CHINO HILLS ADOPTED FISCAL YEAR 2011-12 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL GENERAL FUND LEGISLATIVE City Council 167,300 71,700 - 239,000 City Attorney - 350,000 - 350,000 City Clerk 688,400 121,800 - 810,200 TOTAL LEGISLATIVE 855,700 543,500 - 1,399,200 CITY MANAGER Administration 746,500 263,300 - 1,009,800 Community Relations 431,200 108,800 - 540,000 Contract Services - 167,700 - 167,700 Human Resources 230,700 191,800 - 422,500 Public Safety - 10,432,700 - 10,432,700 Risk Management 170,100 1,197,200 - 1,367,300 TOTAL CITY MANAGER 1,678,500 12,361,500 - 13,940,000 COMMUNITY DEVELOPMENT Administration 626,500 255,600 - 882,100 Building Services 961,500 39,200 - 1,000,700 Development Services 529,300 577,900 - 1,107,200 Economic Development 58,500 - 58,500 TOTAL COMMUNITY DEVELOPMENT 2,117,300 931,200 - 3,048,500 COMMUNITY SERVICES Administration 414,400 360,300 - 774,700 Code Enforcement 281,100 87,400 - 368,500 Emergency Preparedness 51,000 111,900 - 162,900 Neighborhood Services 466,900 357,700 - 824,600 Recreation Services 1,638,400 895,300 - 2,533,700 TOTAL COMMUNITY SERVICES 2,851,800 1,812,600 - 4,664,400 ENGINEERING Administration 330,700 118,800 - 449,500 Capital Improvement Program 554,200 2,400 - 556,600 Inspection Services 338,900 16,800 - 355,700 Land Development Services 380,500 41,300 - 421,800 TOTAL ENGINEERING 1,604,300 179,300 - 1,783,600 FINANCE Administration 1,754,400 363,500 - 2,117,900 Non-Departmental - 79,700 - 79,700 Development Program - 2,077,300 - 2,077,300 TOTAL FINANCE 1,754,400 2,520,500 - 4,274,900 C 7 CITY OF CHINO HILLS ADOPTED FISCAL YEAR 2011-12 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL GENERAL FUND(continued) PUBLIC WORKS Administration 728,000 144,600 - 872,600 Facilities Maintenance 259,800 894,400 13,900 1,168,100 Parks and Landscape Maintenance - 624,700 18,000 642,700 Storm System Maintenance - 10,500 - 10,500 Street Maintenance 69,100 7,700 - 76,800 TOTAL PUBLIC WORKS 1,056,900 1,681,900 31,900 2,770,700 Transfers Out - - 1,697,700 1,697,700 TOTAL GENERAL FUND 11,818,900 20,030,500 1,729,600 33,579,000 SPECIAL REVENUE FUNDS SOLID WASTE FUND Refuse and Recycling Programs - 4,228,400 - 4,228,400 TOTAL SOLID WASTE FUND - 4,228,400 - 4,228,400 LANDSCAPE AND LIGHTING DISTRICT FUNDS Los Serranos Lighting District - 8,800 - 8,800 Parks and Landscape Maintenance 933,600 6,608,600 795,400 8,337,600 Vellano Landscape and Lighting District - 189,200 77,000 266,200 Transfers Out - - 2,340,600 2,340,600 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 933,600 6,806,600 3,213,000 10,953,200 GAS TAX FUND Special Gas Tax 683,800 824,300 5,000 1,513,100 Transfers Out - 355,900 355,900 TOTAL GAS TAX FUND 683,800 824,300 360,900 1,869,000 MEASURE I TRANSPORTATION SALES TAX Administrative Overhead - 3,400 - 3,400 Transfers Out - - 2,141,100 2,141,100 TOTAL MEASURE I FUND - 3,400 2,141,100 2,144,500 AIR QUALITY IMPROVEMENT FUND Air Quality Project - 18,200 - 18,200 Transfers Out - - 156,500 156,500 TOTAL AIR QUALITY IMPROVEMENT FUND - 18,200 156,500 174,700 DEVELOPMENT FEE FUNDS Development Fees - 1,246,100 - 1,246,100 Transfers Out - - 4,591,400 4,591,400 TOTAL DEVELOPMENT FEE FUNDS - 1,246,100 4,591,400 5,837,500 C 8 CITY OF CHINO HILLS ADOPTED FISCAL YEAR 2011-12 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL SPECIAL REVENUE FUNDS (continued) COMMUNITY DEVELOPMENT BLOCK GRANT FUND CDBG Program 31,900 390,800 - 422,700 TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND 31,900 390,800 - 422,700 MISCELLANEOUS SPECIAL REVENUE FUNDS Affordable Housing - 15,000 - 15,000 Citizen's Option For Public Safety - 100,400 - 100,400 Street Sweeping - 284,000 - 284,000 Sleepy Hollow Road Improvement Fund - 400 - 400 Local Government Energy Efficiency Conservation Block Grant 45,000 439,000 484,000 Transfers Out - - 6,680,600 6,680,600 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 45,000 838,800 6,680,600 7,564,400 ENTERPRISE FUNDS WATER FUNDS Water Utility 2,213,600 17,815,000 1,091,600 21,120,200 Utility Customer Services 376,300 288,000 50,000 714,300 Transfers Out - - 3,360,800 3,360,800 TOTAL WATER FUNDS 2,589,900 18,103,000 4,502,400 25,195,300 SANITATION FUND Sewer Utility 841,900 4,203,400 100,000 5,145,300 Transfers Out - - 557,100 557,100 TOTAL SANITATION FUND 841,900 4,203,400 657,100 5,702,400 INTERNAL SERVICE FUNDS EQUIPMENT MAINTENANCE FUND Equipment Maintenance Services 268,400 529,100 261,100 1,058,600 Transfers Out - - - - TOTAL EQUIPMENT MAINTENANCE FUND 268,400 529,100 261,100 1,058,600 INFORMATION TECHNOLOGY FUND Information Technology Services 397,600 693,700 63,500 1,154,800 Transfers Out - - 80,200 80,200 TOTAL INFORMATION TECHNOLOGY FUND 397,600 693,700 143,700 1,235,000 CAPITAL PROJECTS FUNDS Capital Improvement Program - - 19,202,500 19,202,500 Community Facilities Districts - - 285,600 285,600 New Community Center Construction Fund - - 3,812,700 3,812,700 TOTAL CAPITAL PROJECTS FUNDS - - 23,300,800 23,300,800 C 9 CITY OF CHINO HILLS ADOPTED FISCAL YEAR 2011-12 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL AGENCY FUNDS Community Facilities Districts Funds - 8,684,400 - 8,684,400 Assessment District Funds - 501,800 - 501,800 Transfers Out - - 2,185,100 2,185,100 TOTAL AGENCY FUNDS - 9,186,200 2,185,100 11,371,300 SUB-TOTAL ALL FUNDS 17,611,000 67,102,500 49,923,300 134,636,800 LESS : INTERFUND TRANSACTIONS - (7,877,100) - (7,877,100) TRANSFERS OUT - - (24,147,000) (24,147,000) TOTAL ALL FUNDS 17,611,000 59,225,400 25,776,300 102,612,700 C 10 CITY OF CHINO HILLS FISCAL YEAR 2011-12 SUMMARY OF EXPENDITURES BY OBJECT TYPE FY 2010-11 FY 2011-12 Adopted/ Adjusted Adopted Percent Budget Budget Change PERSONNEL 1010 Regular Salaries 9,723,200 9,992,200 2.8% 1015 Part-time/Seasonal Wages 807,800 839,300 3.9% 1020 Overtime Salaries 121,100 148,900 23.0% 1540 Fringe Benefits 6,188,100 6,630,600 7.2% TOTAL PERSONNEL 16,840,200 17,611,000 4.6% OPERATING EXPENSES 2010 Memberships and Certifications 94,700 97,700 3.2% 2015 Conferences, Meetings, and Training 123,300 121,800 (1.2%) 2030 Uniforms 60,100 65,800 9.5% 3010 Legal Services 642,800 638,800 (0.6%) 3020 Financial Services 357,300 316,600 (11.4%) 3025 Medical Services 15,400 15,400 0.0% 3030 Development Professional Services 704,500 653,800 (7.2%) 3090 Professional Services 738,700 458,600 (37.9%) 3110 Computer Services 317,500 291,500 (8.2%) 3115 Information Technology Service Charges 1,065,800 1,053,800 (1.1%) 3135 Special Studies 14,700 - (100.0%) 3140 Refuse Contract 4,192,700 4,232,600 1.0% 3155 Recreation Program Instructors 320,000 302,200 (5.6%) 3165 Sewer Treatment Services 3,228,900 3,232,900 0.1% 3170 Police Services 9,865,900 10,226,500 3.7% 3171 Sheriffs Prisoner Booking Services 64,300 64,300 0.0% 3172 Parking Fine Processing Services 129,300 127,900 (1.1%) 3173 Animal Control Services 132,500 132,500 0.0% 3180 Crossing Guard Services 55,200 58,500 6.0% 3190 Contractual Services 1,378,800 2,022,300 46.7% 4010 Legal Advertising 14,800 12,700 (14.2%) 4015 Advertising and Promotion 171,900 159,100 (7.4%) 4025 Election Expense 56,200 500 (99.1%) 4030 Printing and Photocopy Services 200,400 167,900 (16.2%) 4035 Postage and Express Delivery 225,100 251,800 11.9% 4110 Liability Insurance 489,900 648,700 32.4% 4115 Fire and Casualty Insurance 286,300 286,300 0.0% 4125 Surety Bond 2,300 2,400 4.3% 4130 Workers' Compensation Insurance 183,400 194,100 5.8% 4140 Unemployment Insurance 30,000 20,000 (33.3%) 4245 Traffic Signs 26,000 27,900 7.3% 4310 Fuel 239,200 228,600 (4.4%) 4315 Automotive Parts and Supplies 9,900 8,000 (19.2%) 4410 Chemical Supplies 75,500 163,300 116.3% 4420 Computer Hardware and Software Expense 14,000 6,400 (54.3%) C 11 CITY OF CHINO HILLS FISCAL YEAR 2011-12 SUMMARY OF EXPENDITURES BY OBJECT TYPE FY 2010-11 FY 2011-12 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 4430 Small Equipment and Tools 87,300 98,500 12.8% 4440 Office Supplies 102,000 86,000 (15.7%) 4445 Special Pads and Supplies 432,700 396,900 (8.3%) 4450 Reference Materials and Services 28,200 22,700 (19.5%) 5010 Parks and Landscape 2,285,100 2,270,400 (0.6%) 5012 Tree Maintenance 246,300 254,600 3.4% 5020 Building and Structure Maintenance 94,500 93,200 (1.4%) 5021 Custodial Services 262,400 258,300 (1.6%) 5025 Office Equipment Maintenance 169,900 154,600 (9.0%) 5035 Vehicle Maintenance 217,300 216,300 (0.5%) 5040 Communications Equipment Maintenance 1,200 500 (58.3%) 5045 Graffiti Removal Services 21,800 20,600 (5.5%) 5110 Street Repair and Maintenance 86,000 101,000 17.4% 5111 Street Sweeping 185,200 183,600 (0.9%) 5112 Pavement Striping 3,000 3,000 0.0% 5115 Traffic Signal Maintenance 138,000 138,000 0.0% 5220 Water Lines and Mains Maintenance 25,000 55,000 120.0% 5225 Meter Maintenance 10,000 10,500 5.0% 5235 Distribution Plant Maintenance 100,700 117,700 16.9% 5310 Sanitary Sewer Line Maintenance 25,000 25,000 0.0% 5315 Storm Sewer Line Maintenance 5,000 5,000 0.0% 5490 Other Structural Repair and Maintenance 42,700 59,300 38.9% 5590 Equipment Maintenance 53,600 110,500 106.2% 5610 Facilities Rental 29,500 18,800 (36.3%) 5620 Vehicle Rental 825,900 1,199,900 45.3% 5625 Equipment Rental 7,900 15,600 97.5% 5690 Other Rental 4,600 3,300 (28.3%) 6010 Water 11,271,400 8,745,900 (22.4%) 6011 Water Joint Venture Fixed Costs 1,644,300 2,689,700 38.9% 6012 Water Cost-Water Master - 335,500 N/A 6015 Electricity 540,500 553,000 2.3% 6020 Streetlight Power 691,000 725,600 5.0% 6025 Water Pumping Power 935,200 1,021,300 9.2% 6030 Gas 40,500 22,100 (45.4%) 6035 Telephone 155,500 140,100 (9.9%) 7010 Interest Payments 6,134,400 4,498,700 (26.7%) 7015 Principal Payments 7,791,100 8,374,400 7.5% 7025 Bond Call Payments 10,400 - (100.0%) 7030 Assessment District Credits 428,000 315,800 (26.2%) 7046 Taxes and Assessments 4,600 4,500 (2.2%) 1 7220 Administrative Overhead 3,197,200 3,108,900 (2.8%) 7225 Departmental Overhead 2,328,800 2,514,500 8.0% 7415 Special Departmental Expense 22,500 23,000 2.2% 7610 Uncollectible Accounts 42,500 39,600 (6.8%) C 12 CITY OF CHINO HILLS FISCAL YEAR 2011-12 SUMMARY OF EXPENDITURES BY OBJECT TYPE FY 2010-11 FY 2011-12 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 7710 Developer Reimbursement Agreements 153,700 176,000 14.5% 7810 Water Conservation Program 50,300 42,000 (16.5%) 7911 Public Works Construction 744,000 713,800 (4.1%) 7950 Settlement and Judgements 681,500 722,600 6.0% 7985 NPDES Permit Costs 112,000 125,500 12.1% TOTAL OPERATING EXPENSES 67,997,500 67,102,500 (1.3%) CAPITAL OUTLAY 8015 Land Improvements 59,900 - (100.0%) 8030 Buildings 5,497,200 4,343,000 (21.0%) 8040 Improvements Other Than Buildings 2,825,100 2,425,600 (14.1%) 8050 Office Furniture and Equipment 24,000 113,500 372.9% 8060 Vehicles and Equipment 610,900 497,900 (18.5%) 8110 Streets Facilities 18,753,000 7,772,400 (58.6%) 8115 Traffic Signals - 200,000 N/A 8210 Sanitary Sewer Lines and Facilities 632,200 641,100 1.4% 8310 Storm Sewer Lines 5,061,300 2,494,100 (50.7%) 8410 Water Lines and Mains 1,060,900 1,659,300 56.4% 8420 Water Meters 100,000 899,000 799.0% 8450 Water Supply Facilities 7,800,400 4,730,400 (39.4%) TOTAL CAPITAL OUTLAY 42,424,900 25,776,300 (39.2%) Transfers Out 40,696,100 24,147,000 (40.7%) TOTAL BUDGET 167,958,700 134,636,800 (19.8%) Less: Interfund Transactions and Transfer Out (48,113,800) (32,024,100) (33.4%) NET BUDGET 119,844,900 102,612,700 (14.4%) C 13 CITY OF CHINO HILLS FISCAL YEAR 2011-12 EQUIPMENT PURCHASES DEPARTMENT ACCOUNT AMOUNT FINANCE Capital Outlay Master Meter Utility Billing System 500-1210-888-8050 50,000 Dell Desktop Virtualization 552-2520-888-8050 63,500 PUBLIC WORKS Replacement Vehicles 141 John Deere 7520 Tractor(P & L), vehicle#9031 See Note 1 125,000 2012 Front-end Loader(Water), vehicle#57994 See Note 2 140,000 (2) Ford F 150 Pickup Trucks (Water), vehicle#5030 and 5058 See Note 3 61,800 Replacement Eauipment(11 Trailer Mounted Emergency Generator(Water) -vehicle#91900 See Note 4 100,000 New Vehicles (11 Ford F150 Pickup Truck(Water-Distribution) 500-8111-888-8060 28,000 Capital Outlay Flail Mower(P& L) 030-8400-888-8060 8,100 Valve Turning Unit(Water-Distibution) 500-8111-888-8060 35,000 GRAND TOTAL 611,400 Note 1: 030-8400-888-8060 78,100 551-8200-888-8060 46,900 125,000 Note 2: 500-8111-888-8060 52,400 (Water-Distribution) 551-8200-888-8060 87,600 140,000 Note 3: 500-8111-888-8060 9,000 (Water-Distribution) 500-8113-888-8060 15,400 (Water-Production) 551-8200-888-8060 37,400 61,800 Note 4: 500-8113-888-8060 10,800 (Water-Production) 551-8200-888-8060 89,200 100,000 C 14 Z T CITY OF CHINO HILLS FISCAL YEAR 2011-12 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 GENERAL FUND 'I Revenue (Operating) 32,428,100 30,450,300 31,345,000 32,407,100 33,514,600 Appropriations (Operating) (32,114,600) (34,622,600) (35,159,900) (36,227,600) (37,200,300) Subsidy to Landscape and Lighting District Funds (244,300) (492,100) (548,500) (619,700) (738,500) Revenues over/(under) appropriations 69,200 (4,664,400) (4,363,400) (4,440,200) (4,424,200) Transfer to Capital Project Fund (86,200) - - - - 2007 COP debt service (54,200) - - - - Beginning Fund Balance(Unrestricted) 14,248,838 14,177,638 9,513,238 5,149,838 709,638 Ending Fund Balance (Unrestricted) 14,177,638 9,513,238 5,149,838 709,638 (3,714,562). Revenue(Restricted) 222,100 - - - Transfer to Capital Project Fund (1,079,700) - - - - Beginning Fund Balance (Restricted) 5,740,044 4,882,444 4,882,444 4,882,444 4,882,444 Ending Fund Balance (Restricted) 4,882,444 4,882,444 4,882,444 4,882,444 4,882,444 TOTAL GENERAL FUND ENDING FUND BALANCE 19,060,082 14,395,682 10,032,282 5,592,082 1,167,882 SPECIAL REVENUE FUNDS GAS TAX FUND Revenues 2,014,100 2,016,500 2,021,300 2,039,000 2,081,600 Appropriations (1,515,100) (1,641,600) (1,691,200) (1,742,400) (1,814,700) Revenues over/(under) appropriations 499,000 374,900 330,100 296,600 266,900 Transfer to Capital Project Fund (353,900) Beginning Fund Balance 1,280,317 1,425,417 1,800,317 2,130,417 2,427,017 GAS TAX ENDING FUND BALANCE 1,425,417 1,800,317 2,130,417 2,427,017 2,693,917 MEASURE IFUND Revenues 916,000 929,700 945,900 964,800 986,500 Appropriations (3,400) (3,500) (3,600) (3,700) (3,800) Revenues over/(under) appropriations 912,600 926,200 942,300 961,100 982,700 Transfer to Capital Project Fund (2,141,100) Beginning Fund Balance 1,959,162 730,662 1,656,862 2,599,162 3,560,262 MEASURE I ENDING FUND BALANCE 730,662 1,656,862 2,599,162 3,560,262 4,542,962 AIR QUALITY IMPROVEMENT FUND Revenues 93,100 93,200 93,400 94,200 96,100 Appropriations (18,200) (8,500) (8,800) (9,100) (9,400) Revenues over/(under) appropriations 74,900 84,700 84,600 85,100 86,700 Transfer to Capital Project Fund (156,500) Beginning Fund Balance 269,945 188,345 273,045 357,645 442,745 AIR QUALITY IMPROVEMENT FUND ENDING FUND BALANCE 188,345 273,045 357,645 442,745 529,445 D 1 CITY OF CHINO HILLS FISCAL YEAR 2011-12 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 COMMUNITY DEVELOPMENT BLOCK GRANT Revenues 422,700 402,400 383,100 364,800 347,300 Appropriations (422,700) (402,400) (383,100) (364,800) (347,300) Revenues over/(under) appropriations - - - - - Beginning Fund Balance - - - - - COMMUNITY DEVELOPMENT BLOCK GRANT ENDING FUND BALANCE - - - - - SOLID WASTE FUND Revenues 4,228,400 4,355,300 4,486,000 4,620,600 4,759,300 Appropriations (4,228,400) (4,355,300) (4,486,000) (4,620,600) (4,759,300) Revenues over/(under) appropriations - - - - - Beginning Fund Balance - - - - - SOLID WASTE FUND ENDING FUND BALANCE - - - - - LANDSCAPE AND LIGHTING DISTRICT FUNDS, Revenues 8,675,800 8,767,300 8,905,100 9,016,500 9,345,400 Appropriations (10,833,300) (10,023,500) (10,348,100) (10,661,600) (11,344,900) Revenues over/(under) appropriations (2,157,500) (1,256,200) (1,443,000) (1,645,100) (1,999,500) Transfer to Capital Project Fund (119,900) - - - - Subsidy from General Fund 244,300 490,700 539,900 585,800 664,100 Beginning Fund Balance 7,985,943 5,952,843 5,187,343 4,284,243 3,224,943 LANDSCAPE AND LIGHTING DISTRICT ENDING FUND BALANCE 5,952,843 5,187,343 4,284,243 3,224,943 1,889,543 DEVELOPMENT FEE FUNDS Revenues 1,739,200 4,752,600 12,633,400 18,017,700 16,157,500 Appropriations (1,246,100) (2,375,900) (5,624,500) (5,972,600) (5,450,700) Revenues over/(under) appropriations 493,100 2,376,700 7,008,900 12,045,100 10,706,800 Transfer to Capital Project Fund (4,591,400) - - - - Beginning Fund Balance 17,553,814 13,455,514 15,832,214 22,841,114 34,886,214 DEVELOPMENT FEE FUNDS ENDING FUND BALANCE 13,455,514 15,832,214 22,841,114 34,886,214 45,593,014 • - MISCELLANEOUS SPECIAL REVENUE FUNDS Revenues 6,978,500 297,000 297,000 297,000 297,000 Appropriations (971,000) (479,100) (491,100) (503,400) (516,000) Revenues over/(under)appropriations 6,007,500 (182,100) (194,100) (206,400) (219,000) Transfer to Capital Project Fund (6,593,400) - - - - Beginning Fund Balance 1,360,101 774,200 592,100 398,000 191,600 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS ENDING FUND BALANCE 774,201 592,100 398,000 191,600 (27,400) D 2 1 CITY OF CHINO HILLS FISCAL YEAR 2011-12 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 CAPITAL PROJECTS FUNDS Revenues 19,205,700 3,200 3,200 3,200 3,200 Capital Improvement Projects (23,300,800) - - - - Revenues over/(under)appropriations (4,095,100) 3,200 3,200 3,200 3,200 Beginning Fund Balance 4,322,899 227,799 230,999 234,199 237,399 CAPITAL IMPROVEMENT FUND ENDING FUND BALANCE 227,799 230,999 234,199 237,399 240,599 WATER UTILITY FUND Revenues 22,303,400 24,550,700 26,878,900 28,445,800 31,276,200 Appropriations (21,834,500) (22,556,600) (23,504,300) (24,458,500) (25,169,700) Revenues over/(under)appropriations 468,900 1,994,100 3,374,600 3,987,300 6,106,500 Transfer to Capital Project Fund (3,360,800) - - - - Beginning Fund Balance 12,244,211 9,352,311 11,346,411 14,721,011 18,708,311 WATER UTILITY FUND ENDING FUND BALANCE 9,352,311 11,346,411 14,721,011 18,708,311 24,814,811 SEWER UTILITY FUND Revenues 5,775,500 6,101,300 6,364,900 6,646,100 6,936,100 Appropriations (5,145,300) (5,530,500) (5,481,000) (5,645,600) (5,815,200) Revenues over/(under) appropriations 630,200 570,800 883,900 1,000,500 1,120,900 Transfer to Capital Project Fund (557,100) - - - - Beginning Fund Balance 13,095,581 13,168,681 13,739,481 14,623,381 15,623,881 SEWER UTILITY FUND ENDING FUND BALANCE 13,168,681 13,739,481 14,623,381 15,623,881 16,744,781 EQUIPMENT MAINTENANCE FUND Revenues 1,223,800 1,809,200 1,524,700 1,893,400 1,937,400 Appropriations (1,058,600) (1,644,000) (1,359,500) (1,728,200) (1,772,200) Revenues over/(under) appropriations 165,200 165,200 165,200 165,200 165,200 Beginning Fund Balance 2,901,195 3,066,395 3,231,595 3,396,795 3,561,995 EQUIPMENT MAINTENANCE FUND ENDING FUND BALANCE 3,066,395 3,231,595 3,396,795 3,561,995 3,727,195 INFORMATION TECHNOLOGY FUND Revenues 1,157,500 1,836,200 1,240,400 1,370,200 1,348,900 Appropriations (1,235,000) (1,833,500) (1,237,700) (1,367,500) (1,346,200) Revenues over/(under) appropriations (77,500) 2,700 2,700 2,700 2,700 Beginning Fund Balance 194,945 117,445 120,145 122,845 125,545 INFORMATION TECHNOLOGY FUND ENDING FUND BALANCE 117,445 120,145 122,845 125,545 128,245 D 3 CITY OF CHINO HILLS FISCAL YEAR 2011-12 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 AGENCY FUNDS Revenues 12,381,600 11,418,600 10,331,400 9,016,600 7,880,600 Appropriations (11,208,800) (10,175,100) (9,526,000) (9,392,000) (7,858,000) Revenues over/(under)appropriations 1,172,800 1,243,500 805,400 (375,400) 22,600 Transfer to Capital Project Fund (162,500) Beginning Fund Balance 28,906,602 29,916,902 31,160,402 31,965,802 31,590,402 AGENCY FUNDS ENDING FUND BALANCE 29,916,902 31,160,402 31,965,802 31,590,402 31,613,002 TOTAL ALL FUNDS Revenues 119,765,500 97,783,500 107,453,700 115,197,000 116,967,700 Appropriations (91,889,200) (95,652,100) (99,304,800) (102,697,600) (103,407,700) Revenues over/(under) appropriations 27,876,300 2,131,400 8,148,900 12,499,400 13,560,000 Capital Improvement Project (23,300,800) - - - - Transfer to Capital Project Fund (19,202,500) - - - - Subsidy to Landscape and Lighting District Funds (244,300) (492,100) (548,500) (619,700) (738,500) Subsidy from General Fund 244,300 490,700 539,900 585,800 664,100 Beginning Fund Balance 112,063,597 97,436,597 99,566,597 107,706,897 120,172,397 TOTAL ALL FUNDS ENDING FUND BALANCE 97,436,597 99,566,597 107,706,897 120,172,397 133,657,997 D 4 CITY OF CHINO HILLS Projected Additions/Deletions of Full-Time Positions 1 Fiscal Year 2011-12 to Fiscal Year 2015-16 DEPARTMENT FY 2011.12 FY 2012-13 : FY 201344 FY 2014-15 FY 201546 Legislative - - - - - City Manager I - - - - - Community Development -2 (a) Community Services - 4 (b) Engineering I -1 - - 2 (Oi - Finance - - - - - Public Works 1 (d) - 3 1 1 Public Safety tel I - - - - - 1 TOTAL -2 4 3 3 1 (a) Does not include an Administrative Secretary position that was reclassified and moved to Public Works. (b) Includes one part-time permanent Administrative Clerk position reclassified to a full-time position. (c) Includes one pad-time Engineering Technician position reclassified to a full-time GIS Technician position. (d) Does not include one Administrative Secretary that was reclassified to a Secretary and moved to Public Works. (e) Law enforcement staffing will be evaluated annually during the budget process. D 5 , � � {� \\ tG \ \ & \ \ \ §:y.» 1 ¥ t <� \, \ z S- 1 ••• •f; ® © © . trAttz/H.t- 2 CITY OF CHINO HILLS INCORPORATED 1991 This p geintenlonml left blank. D 6 CITY OF CHINO HILLS FIVE-YEAR OPERATING PROGRAM FISCAL YEAR 2011-12 THROUGH 2015-16 FISCAL RESIDENTIAL GENERAL NEIGHBORHOOD BUSINESS OFFICE FREEWAY YEARLY YEAR UNITS COMMERCIAL COMMERCIAL PARK COMMERCIAL COMMERCIAL TOTAL* 2011-12 55 - - - - - 0 2012-13 201 - - - - 32,100 32,100 2013-14 482 283,000 58,000 100,000 - 238,431 679,431 2014-15 494 371,200 47,800 152,000 - 263,440 834,440 2015-16 443 258,357 164,900 212,000 - 118,000 753,257 TOTAL 1,675 912,557 270,700 464,000 - 651,971 2,299,228 All commercial figures are in square feet. All estimates are based on Permit Issuance Date--not completion date. *Yearly totals do not include residential units. D 7 , . +\ \ \. � 3 0e 3 v 3 . \ / ©, ' to.c - v #a - wt . d a y ���/��A,zz ';14,37474 CITY OF CHINO HILLS IN CORP OR ATED 1991 is page intentionally left blank. D 8 LEGISLATIVE City Council City Attorney City Clerk D 9 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES LEGISLATIVE First Second Fourth Fifth 2011-12 2012-13 2013r14 ( 2014-15 2015-16 Expand online documents available, e.g., FPPC Campaign forms and Statements of Economic X Interests, all City Council and Planning Commission Meeting Minutes. Implement a City Clerk Emergency Operations Procedure (This is different than the City's X adopted Emergency Operation Plan). Develop an updated City Council Candidate X I X X Handbook. Conduct a Municipal Election. X X Update Conflict of Interest Code. X X Update Records Management Handbook and X X Retention Schedules. Cross train City Clerk staff on various duties within the department, e.g., Passports, including paperwork and photos; website uploading; videostreaming of City Council Meetings; City X X X X X Council clerical support; scanning and indexing documents into LibertyNet and/or Hyland; filing, etc. Assist departments with Records Management X X X X X needs. Initiate additional scanning projects in various City Departments to help reduce the volume of X X X X X records stored in off-site storage. D 10 Legislative Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY FY 2011-12 City Clerk • Expand online documents available, e.g., FPPC Campaign forms and Statements of Economic Interest, all City Council and Planning Commission Meeting Minutes. • Update City Council Candidate Handbook. • Fine- tune "Paperless" Agenda process. FY 2012-13 City Clerk • Conduct a Municipal Election. • Update Conflict of Interest Code. • Update Records Management Handbook and Retention Schedules. FY 2013-14 City Clerk • Update City Council Candidate Handbook. FY 2014-15 City Clerk • Conduct a Municipal Election. • Update Conflict of Interest Code. • Update Records Management Handbook and Retention Schedules. FY 2015-16 City Clerk • Update City Council Candidate Handbook. D 11 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2011-12 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 LEGISLATIVE CITY COUNCIL Personnel 167,300 172,400 177,600 183,000 188,500 Operations and Maintenance 71,700 73,900 76,200 78,500 80,900 Capital Outlays 0 0 0 0 0 TOTAL CITY COUNCIL 239,000 246,300 253,800 261,500 269,400 CITY ATTORNEY Personnel 0 0 0 0 0 Operations and Maintenance 350,090 360,500 371,400 382,600 394,100 Capital Outlays 0 0 0 0 TOTAL CITY ATTORNEY 350,000 360,500 371,400 382,600 394,100 CITY CLERK Personnel 688,400 709,100 730,400 752,400 775,000 Operations and Maintenance 121,800 183,400 129,300 194,400 137,200 Capital Outlays 0 0 0 0 TOTAL CITY CLERK 810,200 892,500 859,700 946,800 912,200 TOTAL LEGISLATIVE 1,399,200 1,499,300 1,484,900 1,590,900 1,575,700 D 12 CITY MANAGE Administration Community Relations Contract Services Human Resources Public Safety Risk Management D 13 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES CITY MANAGER First I Second h 2011-12 12012-13 2013-14 2014-15 Fourth 1 2015-16 1 Complete Citywide Photo Archive X Peyton Corridor Outreach X Develop training requirements by classification. X I j Equal Employment Opportunity Program (EEOP) I x Plan Develop off-site backup for all employee records X and other vital records. Complete Labor Negotiations X Initiate Open Space Master Plan X Evaluate and expand Wellness Works Program X New Employee Orientation Video X Video message from the Mayor X Real Estate Property Management Survey Nature x Parks Classification and Compensation Study X D 14 City Manager Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY FY 2011-12 Administration • A vacant Assistant to the City Manager position is authorized, but not funded. • Initiate Open Space Master Plan Community Relations • Complete City-wide photo archive. • Peyton corridor outreach. • Open Space/Encroachment outreach. • Produce New Employee Orientation Video • Produce video message from the Mayor Human Resources • Develop training requirements by classification. • Equal Employment Opportunity Program (EEOP) Plan • Develop off-site backup for all employee records and other vital records. • Complete labor negotiations. • Evaluate and expand Wellness Works Program FY 2012-13 Administration • No additional positions anticipated. • Real Estate Property Management Survey Nature Parks. Human Resources • Develop training requirements by classification. • Conduct a Class and Compensation Study FY 2013-14 Administration • No additional positions anticipated. FY 2014-15 Administration • No additional positions anticipated. D 15 www . terc. A reS;,t Aik tfrrt A/ /m« « : yaa.: , . -4.-...+-,„7.,„„ - : . .. ' } OS HILLSINCORPORATED 2 e 1 This page intenito m¥ letf blank. D 16 City Manager Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY FY 2015-16 Administration • No additional positions anticipated. D 17 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2011-12 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-1.6.. 6 CITY MANAGER ADMINISTRATION Personnel 746,500 768,900 792,000 815,800 840,300 Operations and Maintenance 271,500 279,700 288,100 296,800 305,800 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 1,018,000 1,048,600 1,080,100 1,112,600 1,146,100 COMMUNITY RELATIONS Personnel 431,200 444,200 457,600 471,400 485,600 Operations and Maintenance 108,800 112,100 115,500 119,000 122,600 Capital Outlays 0 0 0 0 0 TOTAL COMMUNITY RELATIONS 540,000 556,300 573,100 590,400 608,200 CONTRACT SERVICES Personnel 0 0 0 0 0 Operations and Maintenance 4,396,100 4,528,000 4,663,900 4,803,900 4,948,100 Capital Outlays 0 0 0 0 0 TOTAL CONTRACT SERVICES 4,396,100 4,528,000 4,663,900 4,803,900 4,948,100 HUMAN RESOURCES Personnel 230,700 237,700 244,900 252,300 259,900 Operations and Maintenance 206,900 213,200 219,600 226,200 233,000 Capital Outlays 0 0 0 0 0 TOTAL HUMAN RESOURCES 437,600 450,900 464,500 478,500 492,900 PUBLIC SAFETY Personnel 0 0 0 0 0 Operations and Maintenance 10,533,100 10,849,100 11,174,600 11,509,900 11,855,200 Capital Outlays 0 0 0 0 0 TOTAL PUBLIC SAFETY 10,533,100 10,849,100 11,174,600 11,509,900 11,855,200 RISK MANAGEMENT Personnel 170,100 175,300 180,600 186,100 191,700 Operations and Maintenance 1,197,200 1,233,200 1,270,200 1,308,400 1,347,700 Capital Outlays 0 0 0 0 0 TOTAL RISK MANAGEMENT 1,367,300 1,408,500 1,450,800 1,494,500 1,539,400 TOTAL CITY MANAGER 18,292,100 18,841,400 19,407,000 19,989,800 20,589,900 D 18 COMMUNITY DEVELOPMENT Administration Building Services Development Services Economic Development D 19 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES COMMUNITY DEVELOPMENT First Second Third Fourth Fifth 2011-12 2012-13 2013-14 2014-15 2015-16 Finalize the General Plan update. X Finalize the Tree Preservation Ordinance. X Coordinate with metropolitan planning organizations to develop regional plans to address X I X I climate change. Finalize the Citywide Equestrian and Large Animal X I X Overlay Zoning District. Training for Inspectors and Plan Checkers in new X X Codes. Adoption of new Building, Plumbing, Electrical, X Mechanical, and Energy Codes. Begin a comprehensive update to the City's X X Development Code. Annual department customer service training. X X X X X 1 Continuing education for the Building Inspectors, X X X X X Plan Checkers, and Permit Technicians. Continue to review, apply for, and administer X X X X X department related grant opportunities. Annual update of the Economic Development X X X X X Strategy. Annual update City of Chino Hills Zoning Code. ( X X X X X D 20 Community Development Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY FY 2011-12 Administration • An Administrative Technician position has been eliminated. • An Administrative Secretary position has been reclassed and moved to Public Works. • Annual department customer service training. • Continue to review, apply for, and administer department related grant opportunities. Building Services • One Permit Technician I/ll position has been eliminated. • Continuing education for the Building Inspectors, Plan Checkers, and Permit Technicians. Development Services • An Assistant Community Development Director position, and one Senior Planner position are authorized, but not funded. • Finalize the General Plan update - $105,280 • Coordinate with metropolitan planning organizations to develop regional plans to address climate change. • Finalize the Citywide Equestrian and Large Animal Overlay Zoning District. • Annual update of the City of Chino Hills Zoning Code. • Finalize the Tree Preservation Ordinance. Economic Development • No additional positions anticipated. • Annual update of the Economic Development Strategy. FY 2012-13 Administration • No additional positions anticipated. • Annual department customer service training. • Continue to review, apply for, and administer department related grant opportunities. Building Services • No additional positions anticipated. • Training for Inspectors and Plan Checkers in new codes. • Continuing education for the Building Inspectors, Plan Checkers, and Permit Technicians. 0 21 Community Development Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY Development Services • No additional positions anticipated. • Coordinate with metropolitan planning organizations to develop regional plans to address climate change. • Finalize the Citywide Equestrian and Large Animal Overlay Zoning District. • Annual update of the City of Chino Hills Zoning Code. Economic Development • No additional positions anticipated. • Annual update of the Economic Development Strategy. FY 2013-14 Administration • No additional positions anticipated. • Annual department customer service training, • Continue to review, apply for, and administer department related grant opportunities. Building Services • No additional positions anticipated. • Continuing education for the Building Inspectors, Plan Checkers, and Permit Technicians. • Adoption of new Building, Plumbing, Electrical, Mechanical, and Energy Codes. Development Services • No additionalositi ns p ra anticipated. • Begin a comprehensive update to the City's Development Code. • Annual update of the City of Chino Hilts Zoning Code. Economic Development • No additional positions anticipated. • Annual update of the Economic Development Strategy. FY 2014-15 Administration • No additional positions anticipated. • Annual department customer service training. • Continue to review, apply for, and administer department related grant opportunities. D 22 Community Development Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY Building Services • No additional positions anticipated. • Continuing education for the Building Inspectors, Plan Checkers, and Permit Technicians. Development Services • No additional positions anticipated. • Complete a comprehensive update to the City's Development Code. • Annual update City of Chino Hills Zoning Code. Economic Development • No additional positions anticipated. • Annual update of the Economic Development Strategy. FY 2015-16 Administration • No additional positions anticipated. • Annual department customer service training. • Continue to review, apply for, and administer department related grant opportunities. Building Services • No additional positions anticipated. • Training for Inspectors and Plan Checkers in new codes. • Continuing education for the building inspectors, plan checkers and permit technicians. Development Services • No additional positions anticipated. • Annual update City of Chino Hills Zoning Code. Economic Development • No additional positions anticipated. • Annual update of the Economic Development Strategy. D 23 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2011-12 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 COMMUNITY DEVELOPMENT ADMINISTRATION Personnel 671,500 691,700 712,500 733,900 756,000 Operations and Maintenance 694,600 263,300 271,200 279,400 287,800 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 1,366,100 955,000 983,700 1,013,300 1,043,800 BUILDING SERVICES Personnel 961,500 990,400 1,020,200 1,050,900 1,082,500 Operations and Maintenance 39,200 40,400 41,700 43,000 44,300 Capital Outlays 0 0 0 0 0 TOTAL BUILDING SERVICES 1,000,700 1,030,800 1,061,900 1,093,900 1,126,800 DEVELOPMENT SERVICES Personnel 529,300 545,200 561,600 578,500 595,900 Operations and Maintenance 602,900 480,500 395,000 406,900 419,200 Capital Outlays 0 0 0 0 0 TOTAL DEVELOPMENT SERVICES 1,132,200 1,025,700 956,600 985,400 1,015,100 ECONOMIC DEVELOPMENT Personnel 0 0 0 0 0 Operations and Maintenance 58,500 60,300 62,200 64,100 66,100 Capital Outlays 0 0 0 0 0 TOTAL ECONOMIC DEVELOPMENT 58,500 60,300 62,200 64,100 66,100 TOTAL COMMUNITY DEVELOPMENT 3,557,500 3,071,800 3,064,400 3,156,700 3,251,800 D 24 COMMUNITY SERVICES Administration Code Enforcement Community Development Block Grant (CDBG) Program Emergency Preparedness Neighborhood Services Recreation Services D 25 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES COMMUNITY SERVICES First Second Thi 20IFourth I Fifth 11-12 2012-13 2013-114 2014-15 2015-16 Implement City News and Recreation Brochure X Advertising Program Add Recreation Coordinator— Full-time X Add Administrative Clerk— Full-time X Reclass Part-Time Permanent Administrative X E Clerk to Full-Time I Chino nal Hills Capital Otlay of Commu ity Center43,000 for new I X I Add Code Enforcement Officer— Full-Time X Additional programming for Recreation at the X Chino Hills Community Center D 26 Community Services Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY FY 2011-12 Recreation Services • A Recreation Manager position is authorized, but not funded. • Relocate Summer Day Camp from Los Serranos Elementary School back to Mystic Canyon Park. Neighborhood Services • A Senior Administrative Clerk (Permanent Part-time) position is authorized, but not funded. FY 2012-13 Code Enforcement • Add one Code Enforcement Officer. This position is necessary to address the anticipated increased case loads. Property maintenance cases are expected to increase due to aging housing stock. Additionally, residential and commercial development is expected to increase the number of complaints investigated. The new Code Enforcement Officer would also allow us to dedicate additional staffing resources to the Environmental Program (NPDES). Neiahborhood Services • Reclass the current part-time permanent Administrative Clerk position to a full-time position. This position would be responsible for overseeing the volunteer program. The volunteer program is currently managed by the Administrative Analyst II in the Neighborhood Services Division. This would allow the Analyst to be dedicated to Emergency Preparedness. Recreation Services • Add one full-time Administrative Clerk. This position will be responsible for overseeing the registration, facility scheduling, deposits, and office management at the Chino Hills Community Center. • Add one Recreation Coordinator for the Chino Hills Community Center. Coordinator responsibilities include the operation of a 17,000 square foot multi-use community facility. Programming to include Senior Services, various pre-teen, teen and young adult programs, facility rentals, and supervision of building staff. • There will be an increase in capital outlay expenditures in order to outfit the new Chino Hills Community Center. FY 2013-14 None D 27 & jam . 7I' 4`w\i ` 2 z 4 • t" / « f .� er © w* pa'. ) : y � . :� ~�� CITY OFCHINO HILLS INCOTED 19,91 . This pag intentionally left blank. 0 28 Community Services Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY FY 2014-15 None FY 2015-16 None Note: Recreation projections for staffing and programming are contingent upon the building and subsequent opening of new recreation facilities. When information is available with respect to facility construction, staff positions and new programming will be inserted into the corresponding years. D 29 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2011-12 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 COMMUNITY SERVICES ADMINISTRATION Personnel 414,400 426,900 439,800 453,000 466,600 Operations and Maintenance 360,300 371,200 382,400 393,900 405,800 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 774,700 798,100 822,200 846,900 872,400 I CODE ENFORCEMENT Personnel 302,200 400,300 503,100 518,200 533,800 Operations and Maintenance 87,400 90,100 92,900 95,700 98,600 Capital Outlays 0 0 25,900 0 0 TOTAL CODE ENFORCEMENT 389,600 490,400 621,900 613,900 632,400 CDBG PROGRAM Personnel 31,900 30,300 28,800 27,400 26,000 Operations and Maintenance 390,800 372,100 354,300 337,400 321,300 Capital Outlays 0 0 0 0 0 TOTAL CDBG PROGRAM 422,700 402,400 383,100 364,800 347,300 EMERGENCY PREPAREDNESS Personnel 51,000 52,600 54,200 55,900 57,600 Operations and Maintenance 111,900 115,300 118,800 122,400 126,100 Capital Outlays 0 0 0 0 0 I TOTAL EMERGENCY PREPAREDNESS 162,900 167,900 173,000 178,300 183,700 NEIGHBORHOOD SERVICES Personnel 511,900 602,500 620,600 639,300 658,500 Operations and Maintenance 357,700 368,500 379,600 391,000 402,800 Capital Outlays 0 0 0 0 0 TOTAL NEIGHBORHOOD SERVICES 869,600 971,000 1,000,200 1,030,300 1,061,300 RECREATION SERVICES Personnel 1,638,400 1,878,400 1,934,800 1,992,900 2,052,700 Operations and Maintenance 895,300 980,900 1,010,400 1,040,800 1,072,100 I Capital Outlays 0 143,000 10,000 10,000 10,000 TOTAL RECREATION SERVICES 2,533,700 3,002,300 2,955,200 3,043,700 3,134,800 TOTAL COMMUNITY SERVICES 5,153,200 5,832,100 5,955,600 6,077,900 6,231,900 D 30 ENGINEERING Administration Capital Improvement Program Inspection Services Land Development Services D 31 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES ENGINEERING First Second Fourth Fifth 2011-12 2012-13 ( 2013-14 2014-155 I2015-16 Complete Roadway and Drainage Standards and X Specifications Construction Los Serranos Infrastructure ( X Improvements SRTS-1 Continue to update policies/procedures for processing tract/parcel maps, lot mergers, and lot X line adjustments Construct Peyton Drive Phase IIB Improvements X Construct Peyton Drive Phase III and English X X Channel Improvements Construct Intermediate Zone recycled water reservoir X X Continue implementation of the Supervisory X X Control and Data Acquisition (SCADA) System Select location, complete design, and construct X X Chino Hills Community Center. Design and construct domestic water reservoir X X I I No. 18 Implement improvements to the Sewer System X X I X based upon the adopted Sewer Master Plan Upgrade pressure reducing stations X X I X Design and construct various parks improvements X X X X as identified in the Park Master Plan update Construction of the Pine Avenue extension (with the City of Chino) ( ( X X Implement improvements to the Water System X X I X X I X based upon the adopted 2010 Water Rate Study D 32 Engineering Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY FY 2011-12 Capital Improvement Program • One vacant Senior Engineer position is authorized, but not funded. Land Development Services • One vacant Senior Engineer position is eliminated. FY 2012-13 None FY 2013-14 None FY 2014-15 Capital Improvement Program • Change one part-time Engineering Technician position to full-time GIS Technician position. This position would provide technical staff to maintain and update the City's in-house GIS system. Land Development Services • Add one Engineering Technician position in the Engineering Department staff. This position would provide technical staff to evaluate traffic-related complaints, adjust signal timing, and perform related services. FY 2015-16 None D 33 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2011-12 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 ENGINEERING ADMINISTRATION Personnel 343,400 353,800 364,500 375,500 386,800 Operations and Maintenance 301,800 310,900 320,300 330,000 339,900 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 645,200 664,700 684,800 705,500 726,700 CAPITAL IMPROVEMENT PROGRAM Personnel 554,200 570,900 588,100 655,100 674,800 Operations and Maintenance 2,400 2,500 2,600 2,700 2,800 Capital Outlays 0 0 0 0 0 TOTAL CAPITAL IMPROVEMENT PROGRAM 556,600 573,400 590,700 657,800 677,600 INSPECTION SERVICES 1 Personnel 338,900 349,100 359,600 370,400 381,600 Operations and Maintenance 16,800 17,400 18,000 18,600 19,200 Capital Outlays 0 0 0 0 0 TOTAL INSPECTION SERVICES 355,700 366,500 377,600 389,000 400,800 LAND DEVELOPMENT SERVICES Personnel 538,500 554,700 571,400 675,400 695,700 Operations and Maintenance 44,300 45,700 47,100 51,600 59,200 Capital Outlays 0 0 0 28,000 0 TOTAL LAND DEVELOPMENT SERVICES 582,800 600,400 618,500 755,000 754,900 TOTAL ENGINEERING 2,140,300 2,205,000 2,271,600 2,507,300 2,560,000 D 34 FINANCE Administration Development Program Information Technology Non-Departmental Services Utility Customer Services D 35 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES FINANCE First Second Third Fourth Fifth 2011-12 2012-13 2013-14 2014-15 2015-16 Revise Purchasing Manual. X Complete a comprehensive Citywide analysis of X internal control procedures. Prepare a Request for Proposal and award a X contract for GASB 45 services. Complete Actuarial Study for OPEB (Other Post X Employment Benefits) Complete Accounting Procedures Manual. X X Systems Integration & Productivity Optimization — X Information Technology. Complete a Financial/ERP Software Analysis and prepare a Request for Proposal — Information X Technology. Evaluate and implement a new Utility Billing X system — Information Technology. Document Management System Conversion X (LibertyNet to OnBase) —Information Technology. Share-Point e-Mail and document archival X solution —Information Technology. Develop an in-house Code Enforcement System X I I — Information Technology. Technology Infrastructure Re-Assessment/ 3- X X Year Strategic Plan —Information Technology. Implement Managed Internet Service for The X X Shoppes — Information Technology. Virtual Desktop Computer Upgrade— Information X X I I Technology. Issue 2012 CFD bonds. X D 36 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES FINANCE Fourth I Fifth 1First1-12 2012-13 1 2013-143 1 24 15 t 2015-16 I 2 1 Complete a Cost Allocation Study. X I Complete a User Fee and Flat Fee Study, X Implement Facilities Asset Management System X (Facilities &Water)— Information Technology. GovPartner CDP Planning Module X Implementation —Information Technology. GovPartner CDP Engineering Module X Implementation —Information Technology. Implement Facilities Asset Management System X (Sanitation and Fleet) — Information Technology. Implement Enterprise Resource Management System (ERP); Human Resources, Finance, and X X Payroll systems upgrade—Information Technology. Print Management Assessment and X X Implementation —Information Technology. ITechnology Infrastructure Upgrade— Information X Technology. Evaluate and implement Wi-Fi circuit for City Yard (replacement for Verizon TLS service) — X X Information Technology. Prepare a Request for Proposal and award a 5- X year contract for Debt Administration Services. Prepare a Request for Proposal and award a 5- I X year contract for Auditing Services. Desktop Computer Hardware (Thin client I X hardware replacement) —Information Technology. D 37 Finance Five Year Operating Program Significant Changes • DEPARTMENT/ACTIVITY FY 2011-12 Administration • No additional positions anticipated. • Revise Purchasing Manual. • Reconcile Trust Deposit Accounts and process refunds, as applicable. • Complete a comprehensive Citywide analysis of internal control procedures. • Prepare a Request for Proposal and award a contract for GASB 45 services. • Complete Actuarial Study for OPEB (Other Post Employment Benefits) • Complete Accounting Procedures Manual, Information Technoloak • No additional positions anticipated. • Systems Integration and Productivity Optimization. • Complete a Financial/ERP Software Analysis, and prepare a Request for Proposal. • Evaluate and implement a new Utility Billing system. • Document Management System Conversion (LibertyNet to OnBase). • Share-Point e-Mail and document archival solution. • Develop an in-house Code Enforcement System. • Technology Infrastructure Re-Assessment/3-Year Strategic Plan. • Implement Managed Internet Service for The Shoppes. • Virtual Desktop Computer Upgrade. FY 2012-13 Administration • No additional positions anticipated. • Complete Accounting Procedures Manual. • Issue 2012 CFD bonds. • Complete a Cost Allocation Study. • Complete a User Fee and Flat Fee Study. Information Technoloav • No additional positions anticipated. • Technology Infrastructure Re-Assessment/3-Year Strategic Plan. • Implement Managed Internet Service for The Shoppes. • Implement Enterprise Resource Management System (ERP); Human Resources, Finance, and Payroll systems upgrade. • Virtual Desktop Computer Upgrade. • Implement Facilities Asset Management System (Facilities and Water). • Gov Partner CDP Planning Module Implementation. • GovPartner CDP Engineering Module Implementation. D 38 Finance Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY • Implement Facilities Asset Management System (Sanitation and Fleet) • Print Management Assessment and Implementation. FY 2013-14 Administration • No additional positions anticipated. Information Technoloav • No additional positions anticipated. • Print Management Assessment and Implementation. • Implement Enterprise Resource Management System (ERP); Human Resources, Finance, and Payroll systems upgrade. FY 2014-15 Administration • No additional positions anticipated. Information Technoloav • No additional positions anticipated. • Technology Infrastructure Upgrade. • Evaluate and implement Wi-Fi circuit for City Yard (replacement for Verizon TLS service). FY 2015-16 Administration • No additional positions anticipated. • Prepare a Request for Proposal and award a 5-year contract for Debt Administration Services. • Prepare a Request for Proposal and award a 5-year contract for Auditing Services. Information Technoloav • No additional positions anticipated. • Desktop Computer Hardware (Thin client hardware replacement). D 39 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2011-12 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FINANCE ADMINISTRATION Personnel 1,754,400 1,807,000 1,861,200 1,917,000 1,974,500 Operations and Maintenance 363,500 1,024,400 385,600 397,200 409,100 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 2,117,900 2,831,400 2,246,800 2,314,200 2,383,600 DEVELOPMENT FEE PROGRAM Personnel 0 0 0 0 0 Operations and Maintenance 12,509,600 13,067,900 16,036,300 16,248,400 14,612,000 Capital Outlays 0 0 0 0 0 TOTAL DEVELOPMENT FEE PROGRAM 12,509,600 13,067,900 16,036,300 16,248,400 14,612,000 INFORMATION TECHNOLOGY Personnel 397,600 409,500 421,800 434,500 447,500 Operations and Maintenance 693,700 714,500 735,900 758,000 780,700 Capital Outlays 63,500 709,500 80,000 175,000 118,000 TOTAL INFORMATION TECHNOLOGY 1,154,800 1,833,500 1,237,700 1,367,500 1,346,200 NON-DEPARTMENTAL SERVICES Personnel 0 0 0 0 0 Operations and Maintenance 79,700 82,100 84,600 87,200 89,900 Capital Outlays 0 0 0 0 0 TOTAL NON-DEPARTMENTAL SERVICES 79,700 82,100 84,600 87,200 89,900 UTILITY CUSTOMER SERVICES Personnel 376,300 387,600 399,200 411,200 423,500 Operations and Maintenance 288,000 296,600 305,500 314,700 324,100 Capital Outlays 50,000 0 0 0 0 TOTAL UTILITY CUSTOMER SERVICES 714,300 684,200 704,700 725,900 747,600 TOTAL FINANCE 16,576,300 18,499,100 20,310,100 20,743,200 19,179,300 • D 40 PUBLIC WORKS Administration Equipment Maintenance Facilities Maintenance Parks and Landscape Maintenance Sanitation Maintenance Storm System Maintenance Street Maintenance Water D 41 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES PUBLIC WORKS I First Second Fourth Fifth 12011-12 2012-13 2013-14 2014-15 2015-16 Continue to develop the Facilities X Maintenance and Replacement Program. Refine system for tracking and reporting X utility usage. Implement Citywide Generator X Preventive Maintenance Program. Establish a Regulatory Permit Program. X I I Develop a Life Cycle Schedule for X McCoy and the Government Center. Implement a digital imaging program for X II City facilities. Complete the initialization of the remaining irrigation controllers to operate X with the weather station. Continue Landscape water conservation efforts by converting to"green friendly" X technologies. Replace aging park play equipment. X Complete tree inventory using Grant X funding. Paint five stamped crosswalks. X I Replace 100 0th"No CParking Anytime" signsthroughX y. Fund the vacant Water Quality X Technician--Water. Telemetry maintenance resumed. X Resin replacement at Well 5. I X D 42 1 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES PUBLIC WORKS 21rst Second ThiFourth Fifth 1-12 2012-13 213r14 014 15 I2015-16 Repair motor at Well 5. X Purchase new valve turning unit. X Remove and replace 238 trees as part of X the Capital Improvement Program. Replace street name signs per Manual on Uniform Traffic Control Devices X X (MUTCD). Continue to develop Aquifer, Storage X I X and Recovery (ASR) Wells. Add one Maintenance Worker—Water. X X Purchase new vehicle for new employee- X X Water. I Replace antenna for radio read system. X X X I Promote Maintenance Worker to Senior X Maintenance Worker Sanitation. Fund the vacant Maintenance Worker— X Facilities, Fund the vacant Maintenance Worker— X Parks and Landscape. Fund the vacant Senior Maintenance X 11 Worker—Streets. IEvaluate work order management system. X Add Utility Truck with crane, compressor, X and generator. Purchase air compressor. —Water. ( X D 43 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES PUBLIC WORKS ThirdFirst Second Fourth 2011-12 2012-13 2013- Fifth 4 014 15 2015-16 Purchase new leak truck—Water. X Install discharge waste lines -Wells X 7A&B, 17,19. Additional position Control Analyst for X telemetry system. Add two Maintenance Workers—(1 Senior Maintenance Worker, 1 X Maintenance Worker II) Facilities and vehicles. Add scissor lift for use at Government X Center. Maintain new Community Center X Add Supervisor and vehicle for the Equipment Function and Move portion of X Supervisor to 100% Facilities. Update and distribute Residential I I I X Watering Guide Update handheld GPS unit. X Reservoir maintenance and inspection X X X X resumed. Rehabilitate well. X X X X Add Manager and vehicle for the Parks and Open Space function and X redistribute M&O Manager salary. Replace vactor X Installation of 3G radio read meters X X X X X resumed. D 44 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES PUBLIC WORKS I Fourth Fifth 1 211-12 rst 1 2012-13 Second ( 2013r14 2014 15 12015 16 Conservation outreach for SB-7. I X X IX X I X Replace equipment to meet California Air X IX IX X i X I Resource Board (CARB) requirements. D 45 Public Works Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY FY 2011-12 Administration • A part-time Administrative Clerk position has been eliminated. • A Secretary position has been moved from Community Development Department. • Refine system for tracking and reporting utility usage. Facilities and Equipment • One vacant Maintenance Worker I/II position is authorized, but not funded. • Initiate the Facilities Maintenance and Replacement Program. • Replace equipment to meet CARB requirements. • Implement Citywide Generator Preventive Maintenance Program. • Establish a Regulatory Permit Program. • Develop a Life Cycle Schedule for McCoy and the Government Center. • Implement a digital imaging program for City facilities. Parks and Landscape • One vacant Maintenance Worker lilt position is authorized, but not funded. • Fund one Sr. Maintenance Worker position. • Complete the initialization of the remaining controllers to automatically operate through the weather station. • Continue water conservation efforts by converting to "green friendly" technologies. • Replace ageing park play equipment. • Complete tree inventory using Grant funding. Sanitation • No additional positions are requested. • Initiate maintenance per Fish and Game permit. Storm Drain • No additional positions are requested. Streets • One vacant Senior Maintenance Worker position is authorized, but not funded. • Replace 1/3 of Street Name signs as required by the Manual on Uniform Traffic Control Devices (MUTCD). • Paint five stamped crosswalks. • Replace 100 "No Parking Anytime" signs throughout the City. • Remove and replace 238 trees as part of the Capital Improvement Program. D 46 Public Works Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY Water • Fund vacant Water Quality Technician position. • Add one Maintenance Worker position. • Purchase new vehicle for new employee. • Continue reservoir maintenance and inspection. • Continue well rehabilitation. • Continue development of aquifer storage recovery wells. • Reinstitute 3G radio read meter replacement. • Resume Telemetry maintenance. • Replace resin at Well 5. • Repair motor at Well 5. • Conservation outreach for SB-7. • Purchase new valve turning unit. • Replace antenna for radio read system. FY 2012-13 Administration • No additional positions are anticipated. • Evaluate the Work Order Management System for upgrade or replacement. Facilities and Eauipment • Fund the vacant maintenance worker position - Facilities. • Replace equipment to meet CARB requirements. Parks and Landscape • No additional positions are anticipated. • Fund the vacant maintenance worker position. Sanitation • Promote one Maintenance Worker to Senior Maintenance Worker. • Add one additional utility truck with crane, compressor, and generator. Storm Drain • No additional positions are requested. D 47 Public Works Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY Streets • No additional positions are anticipated. • Fund the vacant senior maintenance worker position. • Replace 1/3 of Street Name signs as required by Manual on Uniform Traffic Control Devices (MUTCD). Water • Continue reservoir maintenance and inspection. • Continue well rehabilitation. • Continue development of aquifer storage recovery well. • Continue 3G radio read install program. • Continue conservation outreach for SB-7. • Purchase air compressor. • Purchase new leak truck. FY 2013-14 Administration • No additional positions are anticipated. • Initiate the Work Order Management System upgrade or replacement. Facilities and Eauipment • Maintain the new Community Center. • Add two Maintenance workers (1 Senior Maintenance Worker and 1 Maintenance Worker II) • Add two additional service vehicles. • Add one new scissor lift with trailer to be used at the Government Center. • Replace equipment to meet CARB requirements. Parks and Landscape • No additional positions are anticipated. Sanitation • No additional positions are anticipated. Storm Drain • No additional positions are requested. D 48 Public Works Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY Streets • No additional positions are anticipated. Water • Add one additional Maintenance Worker. • Add one additional vehicle. • Continue reservoir maintenance and inspection. • Continue well rehabilitation. • Continue 3G radio read install program. • Continue conservation outreach for SB-7. • Replace antenna for radio read system. • Add additional position Control Analyst for telemetry system. FY 2014-15 Administration • No additional positions are anticipated. Facilities and Eauipment • Add one Supervisor for the Equipment function. • Add one service vehicle. • Move the existing Supervisor to 100% Facilities function. • Replace equipment to meet CARB requirements. Parks and Landscape • No additional positions are requested. Sanitation • No additional positions are anticipated. Storm Drain • No additional positions are anticipated. Streets • No additional positions are anticipated. D 49 Public Works Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY Water • No additional positions are anticipated. • Continue reservoir maintenance and inspection. • Continue well rehabilitation. • Continue radio read installation program. • Continue conservation outreach for SB-7. • Update and distribute Residential Watering Guide. • Update handheld GPS unit. FY 2015-16 Administration • No additional positions are anticipated. Facilities and Eauipment Maintenance • No additional positions are anticipated. • Replace equipment to meet GARB requirements. • Replace Vactor. Parks and Landscape • Add one Manager position for Parks and Open Space. • Add vehicle for Manager for Parks and Open Space. • Redistribute M&O Manager Salary. Sanitation • No additional positions are requested. Storm Drain • No additional positions are requested. Streets • No additional positions are requested. Water • Continue radio read installation program. • Continue conservation outreach for SB-7. • Replace antenna for radio read system. D 50 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2011-12 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 PUBLIC WORKS ADMINISTRATION Personnel 728,000 749,900 772400 795,600 819,500 Operations and Maintenance 144,600 149,000 183,500 158,200 163,000 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 872,600 898,900 955,900 953,800 982,500 EQUIPMENT MAINTENANCE Personnel 268,400 276,500 284,800 367,900 398,500 Operations and Maintenance 528,900 544,800 561,200 578,100 595,500 Capital Outlays 261,100 822,700 513,500 782,200 778,200 TOTAL EQUIPMENT MAINTENANCE 1,058,400 1,644,000 1,359,500 1,728,200 1,772,200 FACILITIES MAINTENANCE Personnel 259,800 333,900 495,500 560,100 596,500 Operations and Maintenance 894,400 921,300 989,000 1,018,700 1,049,300 Capital Outlays 13,900 14,400 161,500 15,400 15,900 TOTAL FACILITIES MAINTENANCE 1,168,100 1,269,600 1,646,000 1,594,200 1,661,700 PARKS AND LANDSCAPE Personnel 933,600 1,028,000 1,058,900 1,090,700 1,260,100 Operations and Maintenance 7,430,000 7,721,300 7,953,800 8,193,400 8,581,300 Capital Outlays 890,400 795,600 819,500 844,100 910,200 TOTAL PARKS AND LANDSCAPE 9,254,000 9,544,900 9,832,200 10,128,200 10,751,600 SANITATION MAINTENANCE , Personnel 730,400 767,400 790,500 814,300 838,800 Operations and Maintenance 4,199,900 4,325,900 4,455,700 4,589,400 4,727,100 Capital Outlays 100,000 318,700 112,600 116,000 119,500 TOTAL SANITATION MAINTENANCE 5,030,300 5,412,000 5,358,800 5,519,700 5,685,400 STORM SYSTEM MAINTENANCE Personnel 0 0 0 0 0 Operations and Maintenance 16,900 17,400 17,900 18,600 19,300 Capital Outlays 0 0 0 0 0 TOTAL STORM SYSTEM MAINTENANCE 16,900 17,400 17,900 18,600 19,300 STREET MAINTENANCE Personnel 660,400 761,000 783,900 807,500 851,400 Operations&Maintenance 929,700 957,600 986,400 1,016,000 1,046,500 Capital Outlays 5,000 5,200 5,400 5,600 5,800 TOTAL STREET MAINTENANCE 1,595,100 1,723,800 1,775,700 1,829,100 1,903,700 WATER Personnel 2,180,800 2,330,800 2,504,500 2,588,700 2,671,500 Operations &Maintenance 17,802,600 18,160,000 19,202,200 19,969,400 20,609,400 Capital Outlays 1,091,600 1,334,900 1,044,700 1,124,700 1,089,800 TOTAL WATER 21,075,000 21,825,700 22,751,400 23,682,800 24,370,700 TOTAL PUBLIC WORKS 40,070,400 42,336,300 43,697,400 45,454,600 47,147,100 D 51 P��� I 11K1 34 .,a1.rr _'. i"r , I CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. D 52 x T Z CT N CITY OF CHINO HILLS FISCAL YEAR 2011-12 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget GENERAL FUND 31,136,927 32,280,662 32,554,600 32,149,700 32,650,200 GAS TAX FUND 1,356,563 1,322,799 2,103,400 2,069,200 2,014,100 MEASURE I FUND 1,345,691 840,883 1,950,600 2,037,200 916,000 AIR QUALITY IMPROVEMENT FUND 106,488 100,060 95,300 93,900 93,100 COMMUNITY DEVELOPMENT BLOCK GRANT 204,678 859,090 457,000 466,000 422,700 SOLID WASTE FUND 3,980,313 4,020,412 4,188,500 4,164,500 4,228,400 LANDSCAPE AND LIGHTING DISTRICT FUNDS 8,901,636 9,159,443 8,397,000 8,441,400 8,920,100 DEVELOPMENT FEE FUNDS 2,691,179 1,437,519 1,955,000 815,600 1,739,200 MISCELLANEOUS SPECIAL REVENUE FUNDS 2,598,884 3,208,363 15,371,900 978,000 6,978,500 CAPITAL PROJECTS FUNDS 28,156,752 7,362,355 36,600,300 8,484,800 19,205,700 WATER UTILITY FUND 22,079,357 21,149,859 20,487,600 19,019,200 22,303,400 SEWER FUND 7,474,864 5,857,941 6,475,900 6,109,200 5,775,500 EQUIPMENT MAINTENANCE FUND 2,320,660 990,217 848,300 852,100 1,223,800 INFORMATION TECHNOLOGY FUND 1,153,050 1,225,424 1,108,600 1,113,000 1,157,500 AGENCY FUNDS 26,393,081 13,618,465 12,674,700 36,301,800 12,381,600 SUB-TOTAL ALL FUNDS 139,900,123 103,433,492 145,268,700 123,095,600 120,009,800 LESS : TRANSFER IN (35,992,748) (9,982,307) (40,696,100) (15,578,700) (24,147,000) TOTAL ALL FUNDS 103,907,375 93,451,185 104,572,600 107,516,900 95,862,800 E 1 Filitta re ... ..4\) 2 \ ii lift&' 2K24 Aye }, z « 3 « § / 'tit � tt' /� 2 ...•''t,'‘,.. „ � - y /�� ��& : & CITY ORPORAT 91 This p ge |den,lonm¥ lfet blank. E 2 CITY OF CHINO HILLS FISCAL YEAR 2011-12 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget GENERAL FUND TAXES Property Taxes 4,275,813 4,220,497 4,154,100 4,250,700 4,261,800 Prop Tax-Triple Flip 1,323,115 1,491,754 1,674,200 1,674,200 1,540,300 Prop Tax-VLF Swap 6,269,435 6,152,437 6,152,200 6,152,200 6,214,200 Sales Taxes 4,412,698 4,510,911 4,435,800 4,425,900 4,620,100 Other Taxes 2,470,839 2,512,606 2,678,300 2,686,700 2,919,400 TOTAL TAXES 18,751,900 18,888,205 19,094,600 19,189,700 19,555,800 LICENSE AND PERMITS Flat Fees and Permits 807,256 604,221 726,300 751,400 581,900 TOTAL LICENSE AND PERMITS 807,256 604,221 726,300 751,400 581,900 ' FINES AND PENALTIES Parking Citations 322,614 350,571 326,800 374,700 382,200 Traffic Violations and Other Fines 292,726 272,268 274,500 188,000 191,800 Administrative Citation 1,100 2,794 2,300 4,000 4,000 TOTAL FINES AND PENALTIES 616,440 625,633 603,600 566,700 578,000 REVENUE FROM USE OF MONEY AND PROPERTY 1,375,731 842,859 543,600 617,700 626,300 REVENUE FROM OTHER AGENCIES State Motor VLF/Off Highway Fees 268,308 231,590 115,500 244,000 256,600 TOTAL REVENUE FROM OTHER AGENCIES 268,308 231,590 115,500 244,000 256,600 CHARGES FOR CURRENT SERVICES Recreation Fees 1,168,676 1,028,341 1,431,700 1,111,900 1,242,700 Miscellaneous Public Works Fees 18,316 48,102 42,200 42,200 53,900 Trust Deposit Pass Through Revenue 370,218 211,897 606,500 462,000 534,700 User Fee Recovery Revenue 1,120,618 1,063,648 1,090,700 886,300 1,184,900 Police Services 21,057 23,183 20,000 19,800 19,400 TOTAL CHARGES FOR CURRENT SERVICES 2,698,885 2,375,171 3,191,100 2,522,200 3,035,600 OTHER REVENUES Administrative Overhead Charges 3,940,600 4,054,700 3,981,100 3,838,100 3,979,100 Other Miscellaneous Revenue 1,171,198 2,095,495 1,934,700 2,137,900 1,303,900 Sale of Property 1,586 - - - - Big League Dream Sports Park 386,800 190,249 550,000 355,300 355,300 TOTAL OTHER REVENUES 5,500,184 6,340,444 6,465,800 6,331,300 5,638,300 TOTAL REVENUE 30,018,704 29,908,123 30,740,500 30,223,000 30,272,500 TRANSFER IN 1,118,223 2,372,539 1,814,100 1,926,700 2,377,700 TOTAL GENERAL FUND 31,136,927 32,280,662 32,554,600 32,149,700 32,650,200 E 3 CITY OF CHINO HILLS FISCAL YEAR 2011-12 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget SPECIAL REVENUE FUNDS GAS TAX FUND Interest 27,715 11,214 5,500 3,400 3,000 State Gas Taxes 1,312,949 1,281,957 2,097,900 2,055,800 2,011,100 Other Revenue 15,834 24,382 - 10,000 - Transfer-in 65 5,246 - - - TOTAL GAS TAX FUND 1,356,563 1,322,799 2,103,400 2,069,200 2,014,100 MEASURE IFUND Interest 33,007 23,396 - 6,800 1,600 Measure I Sales Tax 987,822 810,058 1,950,600 2,030,400 914,400 Other Revenue - 7,429 - - - Transfer-in 324,862 - - - - TOTAL MEASURE I FUND 1,345,691 840,883 1,950,600 2,037,200 916,000 AIR QUALITY IMPROVEMENT FUND Interest 14,270 10,922 3,100 3,900 3,000 Air Quality Control 92,218 89,138 92,200 90,000 90,100 TOTAL AIR QUALITY IMPROVEMENT FUND 106,488 100,060 95,300 93,900 93,100 CDBG ENTITLEMENT Community Dev Block Grant 204,678 744,113 457,000 466,000 422,700 CBDG-Recovery 114,977 - - - TOTAL CDBG ENTITLEMENT 204,678 859,090 457,000 466,000 422,700 SOLID WASTE FUND TOTAL 3,980,313 4,020,412 4,188,500 4,164,500 4,228,400 LANDSCAPE AND LIGHTING DISTRICT FUNDS Taxes and Assessments 5,333,994 5,421,558 5,359,700 5,358,900 5,373,000 Interest Income 235,854 151,426 52,700 57,400 51,600 Inter-Department Charges 1,625,431 1,564,430 1,378,200 1,378,200 1,644,300 Other Revenues 34,821 74,311 1,700 16,100 7,000 Sale of Property 245,025 - - - - General Fund Subsidy 247,608 37,627 278,800 304,900 244,300 Transfer-In 1,178,903 1,910,091 1,325,900 1,325,900 1,599,900 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 8,901,636 9,159,443 8,397,000 8,441,400 8,920,100 DEVELOPMENT FEE FUNDS I Interest Income 845,714 460,231 185,600 182,200 147,000 Development Fees 1,643,963 735,646 1,764,400 547,200 1,112,500 Other Revenues 4,200 38,730 5,000 4,000 405,000 Proceeds of Long Term Debt 179,384 111,341 - 82,200 74,700 Transfer In 17,918 91,571 - - - DEVELOPMENT FEE FUNDS TOTAL 2,691,179 1,437,519 1,955,000 815,600 1,739,200 E 4 CITY OF CHINO HILLS FISCAL YEAR 2011-12 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget SPECIAL REVENUE FUNDS (Continued) MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments 208,093 211,966 205,200 207,500 207,700 Proposition 1B 475,000 694,505 694,500 - - Traffic Congestion Relief 667,605 712,534 - - - Interest Income 28,419 30,397 6,700 13,500 9,400 Habitat for Humanity In-Lieu 48,720 49,677 15,000 - 15,000 Miscellaneous Grants 1,165,825 1,509,284 14,450,500 757,000 6,746,400 Transfer-In 5,222 - - - - TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 2,598,884 3,208,363 15,371,900 978,000 6,978,500 CAPITAL PROJECTS FUNDS Interest Income 25,116 49,136 3,700 15,100 3,200 Contribution from Developers - 3,000,000 - - - Contribution from Community Facilities Districts 8,917,660 (21,915) - - - Transfer In 19,213,976 4,335,134 36,596,600 8,469,700 19,202,500 TOTAL CAPITAL PROJECTS FUNDS 28,156,752 7,362,355 36,600,300 8,484,800 19,205,700 WATER UTILITY FUND Water Sales 16,590,598 17,416,756 19,554,600 18,087,100 21,419,100 Meter Installation Fees 29,399 15,930 14,700 16,400 16,200 Interest Income 472,763 309,105 128,800 142,000 130,500 Miscellaneous Charges 310,423 234,373 273,300 247,000 253,400 Other Miscellaneous Revenues 274,636 2,926,919 496,200 524,100 476,200 Contributions From Property Owners 3,443,163 - - - - Proceeds From Sales 8,728 21,056 20,000 2,600 8,000 Inter-Fund Contributions 949,647 219,119 - - - Transfer-in - 6,601 - - - WATER UTILITY FUND TOTAL 22,079,357 21,149,859 20,487,600 19,019,200 22,303,400 SEWER UTILITY FUND Sewer Maintenance Fees 2,377,057 2,272,873 2,304,100 2,268,400 2,270,000 Inland Empire Utilities Agency Treatment Fees 2,657,856 3,098,396 3,343,500 3,298,800 3,301,500 Interest Income 619,249 377,559 170,600 204,600 178,800 Contributions From Property Owners 1,674,425 - - - - Other Miscellaneous Charges 146,277 108,485 27,400 37,400 25,200 Loan Repayment Advance - - 630,300 300,000 - I Transfer-In - 628 - - - TOTAL SEWER UTILITY 7,474,864 5,857,941 6,475,900 6,109,200 5,775,500 E 5 CITY OF CHINO HILLS FISCAL YEAR 2011-12 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND,,,..... . .. ... ... „ ... .. . .... .. .- I FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Adopted! Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget EQUIPMENT MAINTENANCE FUND Interest Income 102,478 60,731 32,000 24,400 23,900 Equipment Rental Fees 1,397,300 803,000 816,300 816,300 1,199,900 Other Revenues 8,518 29,834 - 11,400 - Contrib. From other funds 812,364 96,452 - - - Transfer-in - 200 - - - TOTAL EQUIPMENT MAINTENANCE FUND 2,320,660 990,217 848,300 852,100 1,223,800 INFORMATION TECHNOLOGY FUND Interest 21,114 5,047 3,300 2,400 2,700 Information Technology Charges 1,131,936 1,220,377 1,105,300 1,110,600 1,154,800 TOTAL INFORMATION TECHNOLOGY 1,153,050 1,225,424 1,108,600 1,113,000 1,157,500 AGENCY FUNDS Taxes and Assessments 11,191,957 11,800,734 11,706,000 11,387,800 11,361,200 Interest Income 729,740 459,562 283,600 248,500 283,300 Other Miscellaneous Revenues - - 4,400 23,600 14,500 Contributions From Property Owners 585,753 135,499 - - - Transfer-in 13,885,631 1,222,670 680,700 3,551,500 722,600 Proceeds from long term debt - - - 21,090,400 - TOTAL AGENCY FUNDS 26,393,081 13,618,465 12,674,700 36,301,800 12,381,600 SUB-TOTAL ALL FUNDS 139,900,123 103,433,492 145,268,700 123,095,600 120,009,800 LESS: TRANSFER IN (35,992,748) (9,982,307) (40,696,100) (15,578,700) (24,147,000) TOTAL ALL FUNDS 103,907,375 93,451,185 104,572,600 107,516,900 95,862,800 E 6 CITY OF CHINO HILLS FISCAL YEAR 2011-12 FIVE YEAR REVENUE SUMMARY BY FUND FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 GENERAL FUND TAXES Property Taxes 4,261,800 4,354,000 4,481,200 4,673,100 4,871,000 Prop Tax-Triple Flip 1,540,300 1,563,300 1,590,700 1,622,500 1,659,000 Prop Tax-VLF Swap 6,214,200 6,361,400 6,572,300 6,904,500 7,248,300 Sales Taxes 4,620,100 4,689,700 4,771,900 4,867,400 4,977,100 Other Taxes 2,919,400 3,016,200 3,118,100 3,225,600 3,338,700 TOTAL TAXES 19,555,800 19,984,600 20,534,200 21,293,100 22,094,100 LICENSE AND PERMITS Flat Fees and Permits 581,900 590,200 602,900 615,900 629,300 TOTAL LICENSE AND PERMITS 581,900 590,200 602,900 615,900 629,300 FINES AND PENALTIES Parking Citations 382,200 389,900 397,700 405,700 413,900 Traffic Violations and Other Fines 191,800 195,700 199,600 203,600 207,700 Administrative Citation 4,000 4,000 4,000 4,000 4,000 TOTAL FINES AND PENALTIES 578,000 589,600 601,300 613,300 625,600 REVENUE FROM USE OF MONEY AND PROPERTY 626,300 643,000 660,300 678,300 697,000 REVENUE FROM OTHER AGENCIES State Motor VLF/Off Highway Fees 256,600 269,800 284,000 297,000 303,200 TOTAL REVENUE FROM OTHER AGENCIES 256,600 269,800 284,000 297,000 303,200 CHARGES FOR CURRENT SERVICES I Recreation Fees 1,242,700 1,279,400 1,318,100 1,358,800 1,401,800 Miscellaneous Public Works Fees 53,900 55,500 57,200 58,900 60,700 Trust Deposit Pass Through Revenue 534,700 550,700 567,300 584,300 601,800 User Fee Recovery Revenue 1,184,900 1,220,300 1,256,800 1,294,400 1,333,100 Police Services 19,400 19,400 19,400 19,400 19,400 TOTAL CHARGES FOR CURRENT SERVICES 3,035,600 3,125,300 3,218,800 3,315,800 3,416,800 OTHER REVENUES Administrative Overhead Charges 3,979,100 4,098,500 4,221,500 4,348,100 4,478,500 Other Miscellaneous Revenue 1,303,900 699,200 758,300 768,000 778,200 Sale of Property - - - - Big League Dream Sports Park 355,300 366,000 377,000 388,300 399,900 TOTAL OTHER REVENUES 5,638,300 5,163,700 5,356,800 5,504,400 5,656,600 TOTAL REVENUE 30,272,500 30,366,200 31,258,300 32,317,800 33,422,600 TRANSFER IN 2,377,700 84,100 86,700 89,300 92,000 TOTAL GENERAL FUND 32,650,200 30,450,300 31,345,000 32,407,100 33,514,600 E 7 CITY OF CHINO HILLS FISCAL YEAR 2011-12 FIVE YEAR REVENUE SUMMARY BY FUND FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 SPECIAL REVENUE FUNDS GAS TAX FUND Interest 3,000 3,000 3,000 3,000 3,000 State Gas Taxes 2,011,100 2,013,500 2,018,300 2,036,000 2,078,600 TOTAL GAS TAX FUND 2,014,100 2,016,500 2,021,300 2,039,000 2,081,600 MEASURE I FUND Interest 1,600 1,600 1,600 1,600 1,600 Measure I Sales Tax 914,400 928,100 944,300 963,200 984,900 Other Revenue - - - - - I TOTAL MEASURE I FUND 916,000 929,700 945,900 964,800 986,500 AIR QUALITY IMPROVEMENT FUND Interest 3,000 3,000 3,000 3,000 3,000 Air Quality Control 90,100 90,200 90,400 91,200 93,100 TOTAL AIR QUALITY IMPROVEMENT FUND 93,100 93,200 93,400 94,200 96,100 COMMUNITY DEVELOPMENT BLOCK GRANT 422,700 402,400 383,100 364,800 347,300 SOLID WASTE FUND TOTAL 4,228,400 4,355,300 4,486,000 4,620,600 4,759,300 LANDSCAPE AND LIGHTING DISTRICT FUNDS Taxes and Assessments 5,373,000 5,453,200 5,461,700 5,470,600 5,482,600 Interest Income 51,600 51,600 51,600 51,600 51,600 Inter-Department Charges 1,644,300 1,760,100 1,813,000 1,867,500 2,060,300 Other Revenues 7,000 7,000 7,000 7,000 7,000 General Fund Subsidy 244,300 490,700 539,900 585,800 664,100 Transfer-In 1,599,900 1,495,400 1,571,800 1,619,800 1,743,900 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 8,920,100 9,258,000 9,445,000 9,602,300 10,009,500 DEVELOPMENT FEE FUNDS Interest Income 147,000 147,000 147,000 147,000 147,000 Development Fees(a) 1,112,500 4,200,600 12,081,400 17,465,700 15,605,500 Other Revenues 405,000 405,000 405,000 405,000 405,000 Proceeds of Long Term Debt 74,700 - - - - TransferIn - - - - DEVELOPMENT FEE FUNDS TOTAL 1,739,200 4,752,600 12,633,400 18,017,700 16,157,500 Note(a): Development Fees includes use of EIF credits E 8 CITY OF CHINO HILLS FISCAL YEAR 2011-12 FIVE YEAR REVENUE SUMMARY BY FUND FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 SPECIAL REVENUE FUNDS (Continued) MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments 207,700 207,700 207,700 207,700 207,700 Proposition 1B - - - - Traffic Congestion Relief 2,700 - - - - Interest Income 6,700 6,600 6,600 6,600 6,600 Habitat for Humanity In-Lieu 15,000 15,000 15,000 15,000 15,000 Miscellaneous Grants 6,746,400 67,700 67,700 67,700 67,700 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 6,978,500 297,000 297,000 297,000 297,000 CAPITAL PROJECTS FUNDS Interest Income 3,200 3,200 3,200 3,200 3,200 , Contribution from Developers - - - - - Contribution from Community Facilities Districts - - - - - Transfer In 19,202,500 - - - - TOTAL CAPITAL PROJECTS FUNDS 19,205,700 3,200 3,200 3,200 3,200 WATER UTILITY FUND Water Sales 21,419,100 23,662,100 25,986,000 27,548,500 30,374,300 Meter Installation Fees 16,200 16,200 16,200 16,200 16,200 Interest Income 130,500 130,500 130,500 130,500 130,500 , Miscellaneous Charges 253,400 256,400 259,500 262,600 265,800 Other Miscellaneous Revenues 476,200 477,500 478,700 480,000 481,400 Contributions From Property Owners - - - - - Proceeds From Sales 8,000 8,000 8,000 8,000 8,000 Inter-Fund Contributions - - - - - Gain in CDA Investment - - - - - WATER UTILITY FUND TOTAL 22,303,400 24,550,700 26,878,900 28,445,800 31,276,200 SEWER UTILITY FUND Sewer Maintenance Fees 2,270,000 2,287,400 2,304,800 2,322,200 2,339,600 Inland Empire Utilities Agency Treatment Fees 3,301,500 3,494,800 3,740,600 4,004,100 4,276,300 Interest Income 178,800 178,800 178,800 178,800 178,800 I Contributions From Property Owners - - - - - Other Miscellaneous Charges 25,200 25,200 25,600 25,900 26,300 Loan Repayment Advance - 330,300 330,300 330,300 330,300 TOTAL SEWER UTILITY 5,775,500 6,101,300 6,364,900 6,646,100 6,936,100 E 9 CITY OF CHINO HILLS FISCAL YEAR 2011-12 FIVE YEAR REVENUE SUMMARY BY FUND FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 EQUIPMENT MAINTENANCE FUND Interest Income 23,900 23,900 23,900 23,900 23,900 Equipment Rental Fees 1,199,900 1,785,300 1,500,800 1,869,500 1,913,500 TOTAL EQUIPMENT MAINTENANCE FUND 1,223,800 1,809,200 1,524,700 1,893,400 1,937,400 INFORMATION TECHNOLOGY FUND Interest 2,700 2,700 2,700 2,700 2,700 Information Technology Charges 1,154,800 1,833,500 1,237,700 1,367,500 1,346,200 TOTAL INFORMATION TECHNOLOGY 1,157,500 1,836,200 1,240,400 1,370,200 1,348,900 AGENCY FUNDS Taxes and Assessments 11,366,200 10,815,000 10,091,400 8,821,000 7,715,900 Interest Income 283,300 260,200 234,200 189,800 158,900 Other Miscellaneous Revenues 9,500 5,800 5,800 5,800 5,800 Interfund Contributions 722,600 337,600 - - - AGENCY FUNDS TOTAL 12,381,600 11,418,600 10,331,400 9,016,600 7,880,600 SUB-TOTAL ALL FUNDS 120,009,800 98,274,200 107,993,600 115,782,800 117,631,800 LESS: TRANSFER IN (24,147,000) (2,407,800) (2,198,400) (2,294,900) (2,500,000) TOTAL ALL FUNDS 95,862,800 95,866,400 105,795,200 113,487,900 115,131,800 E 10 c) H o�liiis Ghia GtNit`� , Gi'r`l ° o 'By P Pct�v►t`! pt9a �positior20 x,12 Fu11IVO F`scaiYeat tegis`ative cm collo toll Pdm�°no5�u��y�l�l Gte( T\t1e and NpsS�stan��sdinatec nfdenua\lel RecA�s setaN',��A K Pdmnsga6ve S�au eG\eskl l Mary M.M°c3"ftee city Attottle i -n N1aK� dens\eY SC7JS "_ t 7, u = City CounciG $239,000 17% . • N •, - . , • •• •••• : - -n • • ••.. .•:. / City Clerk $810,200 58010 : iop.• :1111111i• • ••••••••• ••••:•• City Attorney \'•i•• ••:•: $350,000 \ . 44 444 25% \ 444 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY : LEGISLATIVE FY 2010.11 FY 2011-12 ADOPTED! ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: CITY CLERK City Clerk 1 1 Assistant City Clerk 1 1 Records Coordinator 1 1 Administrative Secretary-Confidential 1 1 Secretary 1 1 Administrative Clerk 1 1 TOTAL 6 6 PERMANENT PART-TIME POSITION PROGRAM: CITY CLERK Administrative Clerk 1 1 TOTAL 1 1 F 3 it .1. rs r1,, t , wrfti, i ` Y413. 1 41r4',. + R rt I 7 CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. F 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2000.09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET LEGISLATIVE Personnel Services 856,674 846,828 868,600 870,600 855,700 Operations and Maintenance 532,461 638,410 591,500 585,700 543,500 Capital Outlay 0 0 0 0 0 TOTAL LEGISLATIVE BUDGET 1,389,135 1,485,238 1,460,100 1,456,300 1,399,200 PROGRAM City Council 253,011 224,075 244,200 244,000 239,000 City Attorney 348,653 479,121 350,000 350,000 350,000 City Clerk 787,471 782,042 865,900 862,300 810,200 TOTAL LEGISLATIVE 1,389,135 1,485,238 1,460,100 1,456,300 1,399,200 F 5 Legislative It • . s Program Purpose The City Council is the governing body that guides the progress of the City of Chino Hills. The City Council responds to issues and concerns of the community by allocating resources, developing policies, and formulating strategies that support the continued health and economic viability of the City of Chino Hills. The City Council manages the growth and development of the community to ensure efficient and effective delivery of services now and in the future. Primary Activities The City Council is responsible for the formulation of legislative policies that provide guidance for the activities of the City. Significant Changes from Prior Year • Membership Budget increased slightly to include the full cost of membership in the Four Corners Transportation Coalition. Significant Items of Capital Outlay None Performance Measures • Develop and implement a plan for future growth and financial stability in Chino Hills. • Remain open and responsive to the concerns of the community. • Develop and foster City relationships with residents, businesses, other agencies, and community leaders. • Foster economic development. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 163,348 I 159,575 164,800 I 164,800 I 167,300 I 1.5% 1 Operations & Maintenance I 89,663 I 64,500 I 79,400 79,200 71,700 I (9.7%) Capital Outlay 0 1 0 1 0 1 0 1 0 1 0 Total 253,011 I 224,075 I 244,200 I 244,000 I 239,000 I (2.1%) (1) Percent change: "10/11 Adjusted Budget" column compared to"11/12 Budget" column. F 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY COUNCIL 0200 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 39,536 39,842 39,700 39,700 39,700 1 1540 Fringe Benefits 123,812 119,733 125,100 125,100 127,600 TOTAL PERSONNEL 163,348 159,575 164,800 164,800 167,300 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 53,692 44,481 57,800 57,200 62,400 2015 Conferences, Meetings, and Training 16,354 8,275 0 0 0 3135 Special Studies 5,808 0 0 0 0 3190 Contractual Services 6,818 4,455 0 600 0 4030 Printing and Photocopying 405 152 4,200 4,000 1,600 4440 Office Supplies 267 292 700 500 700 4445 Special Parts and Supplies 582 38 11,200 11,300 1,700 4450 Reference Materials and Services 173 35 400 200 200 6035 Telephone 5,564 6,772 5,100 5,400 5,100 TOTAL OPERATIONS & MAINTENANCE 89,663 64,500 79,400 79,200 71,700 TOTAL 253,011 224,075 244,200 244,000 239,000 FUNDING SOURCE: GENERAL FUND ($239,000) F 7 Legislative it orne Program Purpose The City Attorney provides legal counsel and representation on a wide variety of municipal issues. Primary Activities The primary activity of the City Attorney is to provide legal guidance to City staff and officials on municipal issues, dispute resolution, contract review, regulatory compliance, and litigation representation. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Provide legal advice that enhances the City's ability to operate in a cost effective manner. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 0 1 0 1 0 1 0 1 0 1 N/A 1 1 Operations& Maintenance I 348,653 I 479,121 I 350,000 I 350,000 I 350,000 ; 0% 1 Capital Outlay I 0 1 0 1 0 1 01 0 1 N/A 1 Total I 348,653 1 479,121 I 350,000 1 350,000 I 350,000 I 0% (1) Percent Change: "10/11 Adjusted Budget"column compared to"11/12 Budget" column. "N/A" = Not Applicable. F 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY ATTORNEY 1000 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 3010 Legal Services 348,653 479,121 350,000 350,000 350,000 TOTAL OPERATIONS & MAINTENANCE 348,653 479,121 350,000 350,000 350,000 TOTAL 348,653 479,121 350,000 350,000 350,000 FUNDING SOURCE: GENERAL FUND ($350,000) F 9 Legislative Program Purpose As an appointed official of the City Council, the City Clerk assists the City Council and City staff in the performance of their administrative, legal and legislative functions in accordance with State, Federal and City Codes, Ordinances, Resolutions, and Policies. Additionally, the City Clerk maintains the official records of the City and makes public records available for inspection. The City Clerk acts as Filing Officer under the Fair Political Reform Act and administers General and Special Municipal Elections. Primary Activities Responsibilities of the City Clerk include preparing City Council agendas and packets, assisting departments in submission of staff reports and support documentation, keeping an accurate record of the proceedings of the legislative body, administering oaths or affirmations, certifying, maintaining and retrieving official records and documents, receiving and processing claims/lawsuits against the City, coordinating bid openings, processing legal publications and notices, receiving and filing Campaign Statements and Statements of Economic Interest, administering Municipal and Special Elections, providing administrative/clerical support to the City Council, maintaining Municipal Code, maintaining City Seal, providing records management assistance and direction to City departments, providing receptionist service to the City, and providing Passport Acceptance Agency services to the community. Significant Changes from Prior Year • No election will be held this year. • Information Technology budget increased due to need to transition scanned documents from LibertyNet to Hyland. Significant Items of Capital Outlay None Performance Measures • Prepare City Council Agendas and Minutes. • Comply with State and City reporting requirements for Campaign Statements and Statements of Economic Interest. • Administer General Municipal Election. • Maintain hard copies and online version of Municipal Code. • Scan additional City records into the LibertyNet and/or Hyland Imaging System. • Assist departments in development of records systems and file conversions. • Conduct ongoing training relating to Records Management for all City departments. • Respond to requests and subpoenas for records. • Process Passport Applications. • Continue to improve and enhance the availability of public records on the City's website. F 10 Legislative 01111, FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 693,326 1 687,253 I 703,800 1 705,800 1 688,400 I (2.2%) Operations & Maintenance I 94,145 ( 94,789 I 162,100 1 156,500 I 121,800 I (24.9%) Capital Outlay I 0 1 0 1 0 1 0 1 0 1 N/A Total I 787,471 I 782,042 I 865,900 I 862,300 i 810,200 1 (6.4%) ] (1) Percent change: "10/11 Adjusted Budget" column compared to"11/12 Budget" column. "N/A"—Not Applicable F 11 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY CLERK 0400 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 397,166 429,357 428,400 428,400 414,500 1015 Part-Time/Seasonal Wages 26,016 203 0 0 0 1020 Overtime Salaries 5,250 4,849 2,300 4,300 4,000 1540 Fringe Benefits 264,894 252,844 273,100 273,100 269,900 TOTAL PERSONNEL 693,326 687,253 703,800 705,800 688,400 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 1,270 1,200 1,200 1,500 1,500 2015 Conferences, Meetings, and Training 2,656 1,496 0 0 0 3090 Professional Services 4,947 5,165 13,500 9,800 13,500 3105 Temporary Employee Services 144 0 0 0 0 3115 Information Techology Service Charge 63,200 62,300 65,400 65,400 80,800 3190 Contractual Services 3,854 4,926 5,100 5,100 5,400 4010 Legal Advertising 2,946 4,969 6,000 4,000 6,000 4025 Election Expense 632 323 56,200 56,200 500 4030 Printing and Photocopy Services 759 0 100 100 200 4035 Postage and Express Delivery 4,384 5,220 7,100 7,100 7,000 4125 Surety Bond 0 0 100 100 200 4440 Office Supplies 8,367 8,040 5,700 5,700 5,200 4450 Reference Materials and Services 402 543 900 800 700 5025 Office Equipment Maintenance 128 128 200 200 200 6035 Telephone 456 479 600 500 600 TOTAL OPERATIONS & MAINTENANCE 94,145 94,789 162,100 156,500 121,800 TOTAL 787,471 782,042 865,900 862,300 810,200 FUNDING SOURCE: GENERAL FUND ($810,200) F 12 r� z a ins la tact atonBy &Gtpctwty pc�3aeipos�fio 2�1�.12 FSU Ti�,�Ca�Yeac Clty Wattagec City CoUncA afion tC ?coo na kdroinist lber of ime Td1e a°d 1413 100 10 aPn Hst l 1 Bt Sy�io nPUve :tire g e�aGonGdeni�a\ltd GIW Mana9ec px aN triosoPdmini��avve S anger Po- 115 R1sKMao4Fu4 «T`e 1'it\e'nd Nvm None ResoUt ep°SUons HUntanei of pu\1'C'Pci stl�l d Numb esouc�ntlq� ,}"iUe$e\oc Nvn`onnet Psst pets Gti SCNtGe pp5�4ron5 ,.> COnt� of Fv\t'Citn NuMbec None Stt\e and itM Ftelatt Posrons p1n�y1U'Ri of Fu4Ta des thl G uo etationsM ntre stl l ate G oad mvn 8mdstrn<��\yStMtttl Sai PoOons Semot P5t2>Ne P PUbitG Fult'time PdmN T�Oe and*obey None 1-47 LI -= -- 1 --) 1-t,FL C .Lrty J ---) 2 L---' ):17„ `-) Ad ministraL4.iion 61 _18,000 ,u 6% mull it!! C°m 40,0'- 65, Management ,k nag--”,,, Ro-- 4U3a67,30u - $'' 7% . ,....t, 4 Er..÷.-- // / / .-• , .,• 4...4. l,— , / , Rnedations .... ..:....- ,,. ..,, /, .. , .•-:-.:•: \ IND 5.-.) /•`. '• -, ,,, ,•,,\- \ - ... ,-,...... -_.:•-: -...•... .:.. Contract nces $4,396,100 / / 24% :.;- • -, ':.:, •., - Public -..';'•?:-'' Safety •, .,.;ti•`t-' $10,533,100 ,... ... 58% HumaResources % $n43276 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY : CITY MANAGER FY 2010-11 FY 2011-12 ADOPTED! ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION City Manager 1 1 Assistant City Manager 1 1 Assistant to the City Manager 1 1 Senior Administrative Analyst 1 1 Executive Secretary 1 1 Administrative Secretary -Confidential 1 1 Sub-Total 6 6 PROGRAM: COMMUNITY RELATIONS Community Relations Manager 1 1 Senior Administrative Analyst 1 1 Administrative Analyst I/II 1 1 Sub-Total 3 3 PROGRAM: HUMAN RESOURCES Senior Human Resources Analyst 1 1 Personnel Assistant 1 1 Sub-Total 2 2 TOTAL 11 11 G 3 ise..'.. it si $k •��.i,�,.� '1 kid 'xi s ::!, ♦ '� SkY N3a5':-i. CITY OF CHINO HILLS I INCORPORATED 1 9 9 1 I This page intentionally left blank. G 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CITY MANAGER Personnel Services 1,536,670 1,483,390 1,527,900 1,481,100 1,578,500 Operations and Maintenance 16,217,660 16,077,757 16,213,200 15,991,800 16,713,600 Capital Outlay 0 0 0 0 0 TOTAL CITY MANAGER BUDGET 17,754,330 17,561,147 17,741,100 17,472,900 18,292,100 PROGRAM Administration 2,018,274 1,839,244 1,019,400 983,400 1,018,000 Community Relations 471,602 500,126 541,300 523,900 540,000 Contract Services 4,103,142 4,146,801 4,345,500 4,284,500 4,396,100 Human Resources 311,849 289,724 454,800 452,400 437,600 Public Safety 10,158,133 10,059,412 10,174,500 10,002,500 10,533,100 Risk Management 691,330 725,840 1,205,600 1,226,200 1,367,300 TOTAL CITY MANAGER 17,754,330 17,561,147 17,741,100 17,472,900 18,292,100 G 5 City Manager • minis ration Program Purpose The purpose of this Program is to establish organizational goals, administer all City programs, organize efficient delivery of municipal services, and implement City policies pursuant to the direction of the City Council. Primary Activities The City Manager administers Council policy, provides leadership, and implements efficient and effective delivery of municipal services. The City Manager establishes and maintains controls to ensure that all operating departments adhere to City Council and legally mandated policies and regulations. The City Manager is responsible for the day-to-day operations of the City. He serves as the Director of all City personnel, is responsible for the execution of City Council policy, the enforcement of all laws and ordinances, the preparation of the City's annual budget, public relations and public information, and legislative relations. Five City departments report to the City Manager: Community Development, Community Services, Engineering, Finance, and Public Works. The City Manager's staff is responsible for support to the City Manager, risk management, public relations and public information, grant administration, and personnel/labor relations. Significant Changes from Prior Year • A vacant Assistant to the City Manager position is authorized, but not funded. • Fringe Benefits increased due to increased retirement costs. • Special Studies was reduced because the Tehachapi Renewable Transmission Project (TRIP) expenses have been incurred. Significant Items of Capital Outlay None Performance Measures • Implement budget directives. • Provide leadership and direction to City staff. • Maximize public outreach efforts, and include the use of other innovative techniques for communicating with the public. • Commence and complete annual development fee update. • Monitor State budget impacts. • Maximize website capabilities and use. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual I Personnel I 768,208 I 692,599 I 713,600 I 680,700 I 746,500 I 4.6% I I Operations & Maintenance I 1,250,066 I 1,146,645 I 305,800 I 302,700 I 271,500 I (11.2%) I Capital Outlay 1 0 1 0 1 0 1 0 1 0 1 N/A Total I 2,018,274 I 1,839,244 I 1,019,400 I 983,400 I 1,018,000 I (0.1%) (1) Percent Change: "10/11 Adjusted Budget"column compared to"11/12 Budget" column, "N/A"= Not Applicable. G 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: ADMINISTRATION 0300 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 497,083 449,150 452,600 428,400 452,600 1015 Part-Time/Seasonal Wages 171 0 0 0 0 1020 Overtime Salaries 98 0 500 0 500 1540 Fringe Benefits 270,856 243,449 260,500 252,300 293,400 TOTAL PERSONNEL 768,208 692,599 713,600 680,700 746,500 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 3,152 3,501 3,900 3,800 3,200 2015 Conferences, Meetings, and Training 21,041 4,030 0 0 0 3090 Professional Services 172,254 80,964 65,000 75,000 55,000 3115 Information Technology Service Charges 124,300 108,600 107,000 107,000 93,600 3135 Special Studies 822,029 834,795 14,700 17,700 0 3190 Contractual Services 91,606 97,791 98,300 88,300 103,800 4015 Advertising and Promotion 2,342 8,597 3,200 3,200 2,700 4030 Printing and Photocopy Services 140 0 200 200 200 4035 Postage and Express Delivery 283 444 1,000 100 500 4440 Office Supplies 9,438 4,473 10,000 5,000 10,000 4445 Special Parts and Supplies 1,133 356 0 0 0 4450 Reference Materials and Services 423 789 800 700 800 6035 Telephone 1,925 2,305 1,700 1,700 1,700 TOTAL OPERATIONS & MAINTENANCE 1,250,066 1,146,645 305,800 302,700 271,500 TOTAL 2,018,274 1,839,244 1,019,400 983,400 1,018,000 FUNDING SOURCE: GENERAL FUND ($1,009,800) AIR QUALITY FUNDS ($8,200) G 7 Cit Manager Communit 'e ations Program Purpose The purpose of the Community Relations Division is to provide accurate and timely information to citizens, other public agencies, and the media regarding City programs and policies. This Division provides support to the City Council and operating departments by assisting them with the development and delivery of information to the community. Primary Activities The primary activities of the Community Relations Division include developing policies and guidelines for providing information to the media and to our citizens; promoting Chino Hills with the goal of attracting new business; providing support to existing businesses; and acting as a liaison to other agencies, service clubs, and the Chino Valley Chamber of Commerce. The Community Relations Division develops, coordinates, and implements the City's public information plan utilizing all resources available including the media, City website, utility bill inserts and taglines, the government access cable channel, and a variety of City-created publications. In addition, staff provides assistance to the Mayor for the development of articles, speeches, and presentations. The Community Relations Division manages the content of the City's Website and City TV-3 cable channel and produces all video programming. The Community Relations Division coordinates high visibility special events such as the annual State of the City address, VIP visits, and movie and television productions. This Division provides quality control on all City printed materials, maintains a list of dignitaries and will serve as a protocol advisor and key resource for operating departments who coordinate special events. Significant Changes from Prior Year • Professional Services increased due to the increased costs of producing the Annual State of the City video. • Advertising and Promotion decreased due to cuts made to balance the overall budget. A Daily Bulletin ad in the civic leadership edition, reprinting of Government Center brochures, advertising at Harkins Theatre for the Shop Chino Hills program, and an Employee Orientation video were all cut out of the budget, and a decrease was made to funding for promotional materials and pins, ad and ad design. • Budget for Annual Website Training was moved to City Manager Department, Human Resources Division and decreased due to planned webinar training instead of onsite training by CivicPlus. Significant Items of Capital Outlay None Performance Measures • Provide public information and community outreach assistance to each City department. • Maximize public outreach efforts, and include the use of other innovative techniques for communicating with the public. • Increase public knowledge of City programs and services. G 8 City Manager ommuntt `'a ations • Effectively communicates information to internal (City Staff) and external audiences (City Residents). • High attendance and visibility at community events. 1 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual 1 Personnel I 378,099 I 404,547 I 417,4001 404,000 I 431,200 1 3.3% I Operations & Maintenance I 93,503 I 95,579 I 123,900 I 119,900 I 108,800 I (12.2%) 1 Capital Outlay 1 0 1 01 0 I 0 1 0 I N/A i I Total I 471,602 I 500,126 I 541,300 I 523,900 I 540,000I (0.2%) (1) Percent Change: "10/11 Adjusted Budget"column compared to"11/12 Budget"column, "N/A"= Not Applicable. G 9 f I Y� ,. Y .4"4.5%&. A ! NAL `W\.I: CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. G 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: COMMUNITY RELATIONS 0320 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 237,911 253,598 255,100 255,100 258,300 1015 Part-Time/Seasonal Wages 13,476 23,313 22,400 22,400 23,500 1020 Overtime Salaries 734 0 0 0 0 1540 Fringe Benefits 125,978 127,636 139,900 126,500 149,400 TOTAL PERSONNEL 378,089 404,547 417,400 404,000 431,200 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 325 675 800 900 900 2015 Conferences, Meetings, and Training 18,907 22,157 0 0 0 2030 Uniforms 220 0 200 200 200 3090 Professional Services 9,249 9,573 19,900 19,900 21,000 3190 Contractual Services 15,606 26,698 31,300 29,300 28,700 4015 Advertising and Promotion 42,914 30,779 64,000 62,000 50,000 4030 Printing and Photocopy Services 1,867 1,003 1,500 1,500 1,500 4035 Postage and Express Delivery 165 4 500 300 500 4430 Small Equipment and Tools 138 33 300 300 500 4440 Office Supplies 630 286 500 500 700 4445 Special Parts and Supplies 129 365 800 900 800 4450 Reference Materials and Services 622 575 1,000 1,000 900 6035 Telephone 2,731 3,431 3,100 3,100 3,100 TOTAL OPERATIONS & MAINTENANCE 93,503 95,579 123,900 119,900 108,800 TOTAL 471,602 500,126 541,300 523,900 540,000 FUNDING SOURCE: GENERAL FUND ($540,000) G 11 Cit Manager Contrac ervices Program Purpose The Contract Services Division is responsible for the administration of the Refuse and Recycling contract and Household Hazardous Waste contract, implementation of the City's Source Reduction and Recycling Element (SRRE) and Household Hazardous Waste Element (HHWE). Primary Activities The primary activities of the Contract Services Division include the implementation of the City's Source Reduction and Recycling Element (SRRE) and the Household Hazardous Waste Element (HHWE). This includes management of the Commercial and Residential Solid Waste and Recycling contracts to ensure solid waste diversion requirements mandated by the State and addressed in the SRRE are being met. The Household Hazardous Waste contract provides for the collection, recycling, treatment, and disposal of household hazardous waste generated by the residents within the community. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Prepare City Council Agenda items as necessary for program implementation. • Implement and monitor Source Reduction and Recycling Programs. • Comply with State and local reporting requirements for Solid Waste reduction and Household Hazardous Waste management. • Monitor Solid Waste and Household Hazardous contracts. • Provide public education programs regarding City ordinances and State laws. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual I Personnel I 0 1 0 1 0 1 0 I 0 1 N/A I Operations & Maintenance 14,103,142 1 4,146,801 I 4,345,500 I 4,284,500 1 4,396,100 1 1.2% l I Capital Outlay J 0 ( 0 1 0 I 0 I 0 1 0.0% I Total 14,103,142 14,146,801 I 4,345,500 I 4,284,500 14,396,100 I 1.2% (1) Percent Change: "10/11 Adjusted Budget" column compared to"11/12 Budget"column. "N/A" = Not Applicable G 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: CONTRACT SERVICES 8500 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 138 20 0 0 0 3140 Refuse Contract 3,980,313 4,020,412 4,188,500 4,164,500 4,228,400 3190 Contractual Services 95,537 97,907 98,000 100,000 100,000 4015 Advertising and Promotion 27,154 28,462 59,000 20,000 67,700 (a) TOTAL OPERATIONS & MAINTENANCE 4,103,142 4,146,801 4,345,500 4,284,500 4,396,100 TOTAL 4,103,142 4,146,801 4,345,500 4,284,500 4,396,100 FUNDING SOURCE: GENERAL FUND ($167,700) SOLID WASTE FUND ($4,228,400) Note: (a) General Fund expenditure of$67,700 will be reimbursed by Used Oil Recycling Block Grant and Department of Conservation Grant, G 13 City Manager uman esources Program Purpose The purpose of the Human Resources Program is to maximize the City's most critical resource — its employees — by effectively recruiting, training, and developing City staff and providing personnel support to supervisors and managers, Primary Activities The primary activities of the Human Resources Program include recruitment; training; benefit administration; employee recognition; labor negotiations; maintenance and updating of Personnel Rules and Administrative Policies; monitoring of salary, compensation, and classification plans; and ensuring conformance with applicable laws and regulations. Significant Changes from Prior Year • Professional Services was reduced due to no anticipated need for executive recruitment services. Significant Items of Capital Outlay None Performance Measures • Recruit, screen, assess, and provide the qualified personnel necessary to fill vacant positions. • Perform effective background investigations of final candidates. • Develop and administer a benefits program that meets the needs of employees while being cost conscious and consistent with other progressive cities. • Meet all federal and state reporting requirements. • Develop and deliver training programs that meet organizational needs and goals. • Evaluate the City's Personnel Rules, Administration Policies, and any applicable Memoranda of Understanding. • Analyze data collected from exit interviews of employees separating from City employment to assist in lowering the City's employee turnover rate. • Complete new contract negotiations. FY 2008-09 FY 2009.10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 225,467 I 221,547 I 229,300 I 228,800 I 230,700 I 0.6% I Operations & Maintenance ( 86,382 I 68,177 I 225,500 I 223,600 I 206,900 I (8.2%) I I Capital Outlay I 0 1 0 1 0 1 0 1 0 1 N/A 1 I Total I 311,849 I 289,724 ( 454,800 ( 452,400 ( 437,600 j (3.8%) 1 (1) Percent Change: "10/11 Adjusted Budget" column compared to"11/12 Budget" column. "N/A" = Not Applicable. G 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: HUMAN RESOURCES 2200 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL ACTUAL BUDGET BUDGET PERSONNEL 1010 Regular Salaries 140,415 141,706 141,200 141,200 141,200 1020 Overtime Salaries 12 0 500 0 500 1540 Fringe Benefits 85,040 79,841 87,600 87,600 89,000 TOTAL PERSONNEL 225,467 221,547 229,300 228,800 230,700 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2,837 2,707 3,600 3,600 3,600 2015 Conferences, Meetings, and Training 2,608 21,460 112,000 128,000 121,300 3010 Legal Services 34,131 4,740 20,000 15,000 20,000 3025 Medical Services 12,464 10,283 15,400 15,400 15,400 3090 Professional Services 11,655 10,363 47,000 38,000 22,000 4015 Advertising and Promotion 1,991 360 5,000 2,000 2,500 4030 Printing and Photocopy Services 158 71 1,000 0 500 4450 Reference Materials and Services 1,783 3,031 4,500 4,500 4,500 6035 Telephone 0 617 1,000 1,100 1,100 7415 Special Departmental Expense 18,755 14,545 16,000 16,000 16,000 TOTAL OPERATIONS & MAINTENANCE 86,382 68,177 225,500 223,600 206,900 TOTAL 311,849 289,724 454,800 452,400 437,600 FUNDING SOURCE: GENERAL FUND ($422,500),EQUIPMENT MAINTENANCE ($200),GAS TAX ($700), PARKS AND LANDSCAPE ($1,300), SANITATION ($2,500), WATER ($10,400) G 15 City Manager gatitittriMtitell Program Purpose The purpose of Public Safety is to provide general police services and a variety of community services through a contractual agreement with the San Bernardino County Sheriff's Department. In collaboration with the City, the Sheriff's Department can continue to develop the community policing programs that meet the specific needs of Chino Hills' residents. Primary Activities The primary activities of the Public Safety Program include general law enforcement, crime prevention, traffic enforcement, Neighborhood Watch Residential/Business and other public education programs. The majority of services included in the Public Safety Program are provided through a contract with the San Bernardino County Sheriffs Department. The Sheriff's Department mandates some in-service training, however, additional training will be provided by the City to ensure the Officers meet the specific needs of the community. In collaboration, the City and the San Bernardino County Sheriff's Department will develop a comprehensive Community Policing plan to meet the future policing needs and services of the City. This includes increasing public safety personnel and equipment. Significant Changes from Prior Year • Police Services increased due to pay increases due to Sheriff's Deputies that had been deferred in prior years. Significant Items of Capital Outlay None Performance Measures • Maintain police services and programs that will decrease and maintain low crime levels. • Continue interaction between City staff and the Sheriff's Department personnel to meet the needs of each agency and those of the community. • Continue to develop and modify community policing program. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual { Personnel I 0 1 0 I 0 1 0 1 0 1 N/A I Operations & Maintenance 110,158,133 110,059,412 I 10,174,500 I 10,002,500 110,533,100 I 3.5% I Capital Outlay I 0 1 0 ! 0 1 0 I 0 1 N/A Total 110,158,133 110,059,412 I 10,174,500 I 10,002,500 110,533,100 I 3.5% (1) Percent Change: "10/11 Adjusted Budget"column compared to"11/12 Budget"column, "N/A" = Not Applicable. G 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: PUBLIC SAFETY 6000 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 4,140 4,045 4,400 4,400 4,400 2015 Conferences, Meetings, and Training 420 113 0 0 0 3090 Professional Services 59,796 85,402 84,700 84,500 85,300 3170 Police Services 9,917,569 9,826,162 9,865,900 9,762,900 10,226,500 3171 Sheriff's Prisoner Booking Services 0 0 64,300 0 64,300 3172 Parking Fine Processing Services 95,970 118,027 129,300 126,500 127,900 3190 Contractual Services 120 0 0 0 0 4030 Printing and Photocopy Services 729 3,543 4,000 4,000 4,000 4035 Postage and Express Delivery 285 294 500 100 300 4430 Small Equipment and Tools 57,887 6,157 0 0 0 4445 Special Parts and Supplies 11,869 7,780 10,000 10,000 10,000 5020 Building and Structure Maintenance 1,120 0 0 0 0 6035 Telephone 7,828 7,489 11,000 9,700 10,000 7220 Administrative Overhead 400 400 400 400 400 TOTAL OPERATIONS & MAINTENANCE 10,158,133 10,059,412 10,174,500 10,002,500 10,533,100 TOTAL 10,158,133 10,059,412 10,174,500 10,002,500 10,533,100 FUNDING SOURCE: GENERAL FUND ($10,432,700) CITIZEN'S OPTION FOR PUBLIC SAFETY GRANT ($100,400) G 17 City Manager Ris f ana , emen Program Purpose The Risk Management Program is responsible for identifying and analyzing loss exposures, examining the feasibility of alternative risk management techniques, selecting the most appropriate alternatives, implementing the selected methods, and then monitoring and improving the risk management program. When this is accomplished, overall liability will be minimized and the proper risk transfer technique will be determined. Primary Activities Administration of the Risk Management Program includes coordinating the receipt, investigation, and resolution of liability claims filed against the City; coordinating employee medical care and solution of Workers' Compensation claims; coordinating recovery when City property has been damaged; developing safety training programs and participating in safety meetings; monitoring losses and expense reserves; evaluating City insurance needs and purchasing appropriate coverage. From July 1, 1992, through January 31, 2011, the City is averaging approximately 31 liability claims per year with an average cost of $11,438 per claim. In Fiscal Year 10/11, from July 1, 2010, through January 31, 2011, there have been 13 claims with an average cost of $2,616. During fiscal year 09/10, there were 10 new Workers' Compensation claims. This is below the average for the previous five fiscal years average of 11 claims per year, Significant Changes from Prior Year • Liability Insurance has increased due to increased cost of claims in the insurance pool. • Workers' Compensation Insurance has increased due to the increased cost of claims in the insurance pool. • Unemployment Insurance costs have decreased due to a decrease in the number of unemployment claims. Significant Items of Capital Outlay None Performance Measures • Develop information systems to provide the City's management staff with tools to control workers compensation and liability expenses. • Implement safety policies to ensure that the daily work functions result in a decrease of work- related injuries and damage to property. • Reduce the time period that liability claims remain active, thereby reducing the reserve amount calculated in the City's annual deposit. • Ensure that the Safety program is compliant with all federal, state, and local guidelines. • Continue the Citywide safety program. • Conduct periodic evacuation drills. • Conduct regular safety inspections of various City facilities. • Conduct mock OSHA inspections to help ensure compliance with OSHA standards. G 18 City Manager Ris ana• ement FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 164,896 I 164,697 I 167,600 I 167,600 I 170,100 I 1.5% I Operations& Maintenance I 526,434 I 561,143 1,038,000 I 1,058,600 I 1,197,200 I 15.3% I Capital Outlay I 0 1 0 1 0 1 0 1 0 I N/A I Total I 691,330 I 725,840 I 1,205,600 I 1,226,200 I 1,367,300 I 13.4% 1 (1) Percent Change: "10/11 Adjusted Budget" column compared to"11/12 Budget" column. "N/A" = Not Applicable. G 19 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: RISK MANAGEMENT 2100 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 105,398 106,351 106,000 106,400 106,000 1020 Overtime Salaries 12 0 0 0 0 1540 Fringe Benefits 59,486 58,346 61,600 61,200 64,100 TOTAL PERSONNEL 164,896 164,697 167,600 167,600 170,100 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 350 350 400 400 400 2015 Conferences, Meetings, and Training 1,289 1,520 0 0 0 3090 Professional Services 11,592 0 0 0 0 3190 Contractual Services 44,284 41,738 43,700 43,700 43,700 4035 Postage and Express Delivery 3 0 0 0 0 4110 Liability Insurance 409,797 413,271 489,900 490,000 648,700 4115 Fire and Casually Insurance 31,418 64,041 286,300 286,300 286,300 4125 Surety Bonds 0 4,149 2,200 2,200 2,200 4130 Workers' Compensation Insurance 0 0 183,200 221,600 193,900 4140 Unemployment Insurance 19,229 33,268 30,000 12,200 20,000 4430 Small Equipment&Tools 6,666 0 0 0 0 4450 Reference Materials and Services 475 475 800 500 500 7415 Special Departmental Expense 1,331 2,331 1,500 1,700 1,500 TOTAL OPERATIONS & MAINTENANCE 526,434 561,143 1,038,000 1,058,600 1,197,200 TOTAL 691,330 725,840 1,205,600 1,226,200 1,367,300 FUNDING SOURCE: GENERAL FUND ($1,367,300) 0 20 s 3 3 c z 4 v 5 Chino Bills Citi of {tion By Activity organza Sitio A Pull Tiscalns By Year 2011_12 Comrnu city Development city Council Manager Man city a 2)s�l.l)GommuDtoioPR'ent Director lr ba�do Joann Lom O ment y Development evel P Positions ECOR�m�tof Full Tim r Title and Num None S ervices cesoo 5 tDiceclh)scZ) Services d'°n guiidin9fFullT�m??pseao�- PS��otPlanaeP��ner(2) Nuunity mber me ASsistanVPssoc "fake�tam Building 1$e ew og Official cml l�) �Spnt 6in5Peao^lUit 1,4) 1 gu�w�9�,n�Ga Perm Economic Development $58,50© 2% 7 77:7---- Devei®ament Servica il x,� ,, : " 4" Administration n $1,366,100 $1,132,200 •••.R'�' .>: ! \ . .---- ----'-' , ,, , •44,4,,,.•.•:•••.:$4.* ,. ,./.7*„+":4, `414t. 41AT•4 Building Services $1,000,700 28% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT FY 2010-11 FY 2011-12 ADOPTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION Community Development Director 1 1 Administrative Analyst I/II 2 2 Administrative Secretary 2 1 Administrative Technician 1 p Secretary 1 1 Sub-Total 7 5 PROGRAM: BUILDING SERVICES Assistant Community Development Director- Building Services 1 1 Assistant Building Official 1 1 Building Inspector I/II 4 4 Permit Technician I/II 3 2 Sub-Total 9 8 PROGRAM: DEVELOPMENT SERVICES Assistant Community Development Director- Development Services 1 1 Principal Planner 1 1 Senior Planner 2 2 Assistant/Associate Planner 2 2 Sub-Total 6 6 TOTAL 22 19 PERMANENT PART-TIME POSITION PROGRAM: BUILDING SERVICES Permit Technician I/II 1 1 TOTAL 1 1 H 3 ise C4. 14,10147 *Or 4 fa h s I M � 44 ti . ?.tom" ._ ' Y�.tn1ayds^w . .:. CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. H 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET COMMUNITY DEVELOPMENT Personnel Services 2,395,829 2,089,520 2,123,000 2,113,700 2,162,300 Operations and Maintenance 920,141 604,482 1,600,300 1,028,500 1,395,200 Capital Outlay 0 0 0 0 0 TOTAL COMMUNITY DEVELOPMENT 3,315,970 2,694,002 3,723,300 3,142,200 3,557,500 PROGRAM Administration 1,087,920 1,018,582 1,529,000 1,037,700 1,366,100 Building Services 1,035,672 940,432 1,022,300 1,008,300 1,000,700 Development Services 1,114,530 695,776 1,087,400 1,013,800 1,132,200 Economic Development 77,848 39,212 84,600 82,400 58,500 TOTAL COMMUNITY DEVELOPMENT 3,315,970 2,694,002 3,723,300 3,142,200 3,557,500 H 5 • Community Development A'• ministration Program Purpose The Administration Division of the Community Development Department provides administrative services to the City's Building Services, Development Services, and Economic Development Divisions. The Administration Division attends all City Council and Planning Commission meetings; attends the Parks and Recreation Commission and Public Works Commission meetings, as required; coordinates, prioritizes, and oversees all Department activities; manages budgetary matters, and promotes employee training. Primary Activities The Administration Division's primary duties include: responding to City Council, City Manager, Planning Commission; responding to other City Commissions and other City Departments' concerns as it involves the Community Development Department; implementation of Council policies as it applies to the Department; preparation, implementation, and management of the Department's budget; coordination of developer project trust accounts; personnel management and training, and the promotion of the City's objectives with regard to the development review process. Significant Changes from Prior Year • An Administrative Technician position has been eliminated. • An Administrative Secretary position has been reclassed and moved to Public Works. • Decrease in Legal Services due to a decrease in hours of legal services. • Decrease in Professional Services due to a one-time funding from the Energy Efficiency Conservation Block Grant. • Decrease in Contractual Services due to hiring of Community Development Director which eliminated the need for contract with Interim Director. Significant Items of Capital Outlay None Performance Measures • Promote customer service to the community. • Evaluate performance of each Community Development Division and provide direction to each division. • Implement and administer the Department's operating and capital budgets. • Prepare reports, analyses, investigations, and make recommendations to the City Manager, City Council, and Planning Commission. • Promote employee training. • Monitor developer-funded costs related to processing development projects. • Complete special projects as requested by the City Council and City Manager. • Implement Department-wide sustainability/green related measures. H 6 Community Development • ministration FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 790,060 I 705,749 I 653,300 I 644,000 I 671,500 2.8% 1 Operations & Maintenance I 297,860 I 312,833 I 875,700 I 393,700 I 694,600 I (20.7%) 1 Capital Outlay 0 1 0 1 0 1 0 1 0 I N/A 1 Total 1 1,087,920 I 1,018,582 I 1,529,000 I 1,037,700 1 1,366,100 I (10.7%) 1 (1) Percent Change: "10/11 Adjusted Budget" column compared to"11/12 Budget"column. "N/A" = Not Applicable. H 7 it • ,ars � ice.; ,..4,4i -,...f -h CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. H 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ADMINISTRATION 4000 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011.12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 467,493 445,865 399,500 390,200 408,800 1015 Part-Time/Seasonal Wages 49,280 11,256 2,400 2,400 2,400 1020 Overtime Salaries 486 420 3,400 3,400 3,400 1540 Fringe Benefits 272,801 248,208 248,000 248,000 256,900 TOTAL PERSONNEL 790,060 705,749 653,300 644,000 671,500 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 995 865 1,000 900 900 2015 Conferences, Meetings, and Training 4,347 843 3,600 3,600 0 2030 Uniforms 120 132 400 400 400 3010 Legal Services 96,566 90,258 120,000 90,000 90,000 3090 Professional Services 0 25,560 51,900 51,900 0 3105 Temporary Employee Services 8,982 0 0 0 0 3115 Information Technology Service Charges 171,300 186,000 157,400 157,400 141,000 3190 Contractual Services 575 1,250 89,200 81,000 13,100 4030 Printing and Photocopy Services 972 1,015 900 600 300 4035 Postage and Express Delivery 1,072 548 1,100 300 800 4440 Office Supplies 11,711 5,391 9,000 6,000 7,000 4445 Special Parts and Supplies 508 0 800 400 800 4450 Reference Materials and Services 238 304 600 400 400 5025 Office Equipment Maintenance 0 144 200 200 200 6035 Telephone 474 523 600 600 700 7911 Public Works Construction 0 0 439,000 0 439,000 TOTAL OPERATIONS & MAINTENANCE 297,860 312,833 875,700 393,700 694,600 TOTAL 1,087,920 1,018,582 1,529,000 1,037,700 1,366,100 FUNDING SOURCE: GENERAL FUND ($882,100) LOCAL ENERGY EFFICIENCY COMMUNITY BLOCK GRANT ($484,000) -See Note 1. Note!: 1010 Regular Salaries 30,000 1540 Fringe Benefits 15,000 7911 Public Works Construction 439,000 484,000 H 9 Community Development ui • in • ervlces Program Purpose The Building Services Division is responsible for ensuring that all residential, commercial, and other construction in the City meets or exceeds the minimum requirements of the California Building Code, California Plumbing Code, California Mechanical Code, National Electrical Code, all applicable State Energy and Accessibility Codes, as well as the City of Chino Hills Municipal Code. The Division also provides technical support to the Community Development Department's Development Services Division, the Engineering Department, and Code Enforcement Division. Primary Activities The primary activities of the Program are providing customer service assistance at the Community Development Department counter, plan review services, permit issuance, and field inspections of construction projects. It is through these functions that the City provides a safe environment at home, work, and play for the community while assuring that the City's needs for housing and commercial development are being met. Significant Changes from Prior Year • One Permit Technician I/II position has been eliminated. • Decrease in Development Professional Services due to a reduction in the need for Soil & Geology review services. Significant Items of Capital Outlay None Performance Measures • Provide efficient review of development applications. ISI • Provide professional and customer friendly counter services. • Provide quality plan review and inspection services. • Proactively assist customers with effective and efficient Building and Safety services. • Provide assistance and support to other departments. • Implement state required sustainability requirements. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 970,706 I 903,148 I 967,500 I 967,500 I 961,500 I (0.6%) I Operations& Maintenance I 64,966 I 37,284 I 54,800 I 40,800 I 39,200 I (28.5%) 1 I Capital Outlay i 0 1 0 1 0 l 0 I I N/A I Total I 1,035,672 I 940,432 I 1,022,300 I 1,008,300 I 1,000,700 I (2.1%) (1) Percent Change: "10/11 Adjusted Budget" column compared to"11/12 Budget" column. "N/A" = Not Applicable. Fl 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: BUILDING SERVICES 4100 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 591,612 582,455 606,400 606,400 593,100 1015 Part-Time/Seasonal Wages 21,853 0 0 0 0 1020 Overtime Salaries 1,462 9 2,600 2,600 1,900 1540 Fringe Benefits 355,779 320,684 358,500 358,500 366,500 TOTAL PERSONNEL 970,706 903,148 967,500 967,500 961,500 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 605 390 2,900 2,900 2,900 2015 Conferences, Meetings, and Training 2,929 2,626 0 0 0 2030 Uniforms 3,395 2,234 3,300 3,300 3,300 3030 Development Professional Services 40,260 16,250 25,000 11,000 15,000 4430 Small Equipment and Tools 214 0 500 500 500 4445 Special Parts and Supplies 154 31 500 500 500 4450 Reference Materials and Services 1,789 1,841 7,800 7,800 3,000 5620 Vehicle Rental 12,400 11,100 11,200 11,200 10,300 6035 Telephone 3,220 2,812 3,600 3,600 3,700 TOTAL OPERATIONS & MAINTENANCE 64,966 37,284 54,800 40,800 39,200 TOTAL 1,035,672 940,432 1,022,300 1,008,300 1,000,700 FUNDING SOURCE: GENERAL FUND ($1,000,700) H 11 Community Development ® eve opmen ervices Program Purpose The Development Services Division is responsible for implementing the City's General Plan and Development Code, and managing all land use entitlements in accordance with the Subdivision Map Act; California Environmental Quality Act (CEQA), and Planning, Zoning, and Development Laws. Primary Activities The primary activity of the Development Services Division is the management of land use entitlements for proposed residential and commercial projects, including the preparation of Initial Studies and Environmental Impact Reports, Site Plan Reviews, Design Reviews, Conditional Use Permits, Tract Maps, Parcel Maps, General Plan and Development Code Amendments, preparation of Conditions of Approval, and public hearings before the Planning Commission and City Council. Other activities include City-initiated General Plan and Development Code amendments, development of Planning standards and ordinances, and special projects as directed by the City Council. Significant Changes from Prior Year • An Assistant Community Development Director position, and one Senior Planner position are authorized, but not funded. • Increase in Development Professional Services due to the need of a consultant to assist with the Equestrian Overlay and General Plan EIR. Significant Items of Capital Outlay None Performance Measures • Provide comprehensive and professional planning services. • Manage all land use entitlements within the time frames prescribed by the Permit Streamlining Act. • Implement the General Plan and Development Code. • Incorporate amendments and update the Development Code. • Complete special projects as requested by the City Council and City Manager. • Provide assistance and support to other departments. • Complete City-wide Equestrian Overlay Zoning District Animal Regulation Ordinance. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual I Personnel I 635,063 I 480,623 I 502,200 I 502,200 I 529,300 I 5.4% I Operations & Maintenance I 479,467 I 215,153 1 585,200 I 511,600 I 602,900 I 3.0% 1 I Capital Outlay I 0 1 0 1 0 1 0 1 0 I N/A I Total I 1,114,530 I 695,776 I 1,087,400 I 1,013,800 I 1,132,200 I 4.1% (1) Percent Change: "10/11 Adjusted Budget"column compared to"11/12 Budget" column. "N/A" = Not Applicable. H 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: DEVELOPMENT SERVICES 4200 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 396,328 310,435 312,500 312,500 324,200 1015 Part-Time/Seasonal Wages 456 0 0 0 0 1020 Overtime Salaries 184 0 0 0 0 1540 Fringe Benefits 238,095 170,188 189,700 189,700 205,100 TOTAL PERSONNEL 635,063 480,623 502,200 502,200 529,300 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 460 460 500 500 500 2015 Conferences, Meetings, and Training 3,304 1,905 0 0 0 3030 Development Professional Services 441,042 155,856 561,800 506,600 581,300 3090 Professional Services 27,920 50,000 15,000 0 15,000 4010 Legal Advertising 4,101 5,553 5,000 2,000 3,200 4030 Printing and Photocopy Services 955 0 900 500 900 4445 Special Parts and Supplies 0 0 200 200 200 4450 Reference Materials and Services 1,234 1,392 1,800 1,800 1,800 6035 Telephone 451 -13 0 0 0 TOTAL OPERATIONS & MAINTENANCE 479,467 215,153 585,200 511,600 602,900 TOTAL 1,114,530 695,776 1,087,400 1,013,800 1,132,200 FUNDING SOURCE: GENERAL FUND ($1,107,200) AFFORDABLE HOUSING FUND ($15,000) AIR QUALITY FUND ($10,000) H 13 Community Development • • •-11 ® - t)• •• - • te Program Purpose The Economic Development Division seeks to promote commercial, business park, and office development in the City of Chino Hills, and to establish a diversified and sustainable economic base. This base would provide a stable tax revenue structure for the City as well as a full range of retail shopping, services, and employment opportunities for its residents. Primary Activities The primary activity of the Economic Development Division is to implement the new Economic Development Strategy and implement programs relating to attraction of new retail projects, retention of existing businesses and expansion of home based businesses. These activities provide for revenue enhancement, generate retail sales tax, transient occupancy tax for the City and create a local job base. Major activities include working with existing shopping center owners, leasing agents, existing business tenants/owners, and home-based businesses to promote retention of existing businesses and attraction of new retailers. Significant Changes from Prior Year • Decrease in Advertising and Promotion due to a re-evaluation of the advertising schedule and the prioritization of the International Council of Shopping Centers (ICSC) events in San Diego and Las Vegas. • Decrease in Development Professional Services due to an anticipated decrease in the request for Economic Analysis of projects by developers. Significant Items of Capital Outlay None Performance Measures • Actively promote the City to commercial, business parks, and office developers and tenants. • Participate at the International Council of Shopping Centers (ICSC) national and regional trade shows. • Initiate contact with retailers and restaurants to encourage the establishment of locations in the City. • Revise Economic Development marketing materials. • Maintain and update the Commercial Activity Report of the City to monitor monthly retail space occupancy and vacancy. • Update and monitor the Business Database. • Develop a home-based business database. • Initiate policies and programs to promote small and home based businesses. • Continue to partner with the County of San Bernardino Economic Development Agency on job fairs, workforce programs, business assistance, and training programs. H 14 Community Development Economic 9 evelo • men FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 0 1 0 1 0 1 0 1 0 1 N/A I Operations & Maintenance I 77,848 I 39,212 1 84,600 I 82,400 I 58,500 I (30.9%) I 1 Capital Outlay I 0 1 0 1 0 1 0 1 0 1 N/A 1 Total I 77.848 I 39.212 1 84.600 I 82,400 I 58,500 I (30.9%) I (1) Percent Change: "10/11 Adjusted Budget"column compared to'11/12 Budget"column. "N/A" = Not Applicable, H 15 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ECONOMIC DEVELOPMENT 4400 , FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 870 820 1,600 1,600 900 2015 Conferences, Meetings, and Training 6,576 1,940 0 0 0 2030 Uniforms 55 0 0 0 200 3020 Financial Services 9,572 7,860 8,200 6,000 6,000 3030 Development Professional Services 33,221 0 44,000 44,000 25,000 4015 Advertising and Promotion 23,785 25,873 26,000 26,000 22,600 4030 Printing and Photocopy Services 1,713 992 2,000 2,000 1,000 4445 Special Parts and Supplies 762 0 1,000 1,000 1,000 4450 Reference Materials and Services 1,294 1,727 1,800 1,800 1,800 I TOTAL OPERATIONS & MAINTENANCE 77,848 39,212 84,600 82,400 58,500 TOTAL 77,848 39,212 84,600 82,400 58,500 FUNDING SOURCE: GENERAL FUND ($58,500) H 16 1 C tin ;Ci rn kAOS Citi petNity a�ixatiOn 6 s By NotNitl pr. posit° 201,:,12 FUiiI`ViSCaiYear �tY SQNtCes CO`'�mvr CpUnGii City stage Cb-1 iMStCuatn poO ons Na0 01Pisla t6ar aemantlstUhve $eraces ti Commpi e tOnn4 3onatnan Ma S i�e r eighijpChO�d ReaeaAnn G� rapt t 1 N ge be of Vu\\t\me Re ea$ec e tti) oto Tdte and Su Sfttons Ma°agec it1 ernet9enCy s m s vote ,\ a tan cd‘‘ 8 Net9 th stave Ice Go to to t 5 to a Tim hbo lWlst Iny otfl.ffia 't. prep ecof ham \Pco9ta coocama Unity peg WAG'illent T\l\e and KP°sonN��s�"O °te„ottani\t} COMMp%l Gat if Fu\j $ ent -("O and Po_ de�n{Oe oem\'(\me to Umb ua\1 'title and posd\otp.�cet a code cntotee _ - / -------- code / C- m v7 • omt1.1-ino°tiSSEr'vE'fres Lxpe[nc :.:- es ,../ Administration $774,700 15% - - • .-.-.r.-.-...--..-, . . . . . . . . . . ............. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... ,. .... . . . .•. . .. •,?y;. .'„ik . . . . . . . . Code Enforcement . . . . . . . . . . . . . . . . , $389,600 .....-....-_-.-.-.-...- ,,.., , ..................7 f I yi 8% .........-.4.: - 0. •,ii,;;;•• .-.., Recreation Services / ND $2,533,700 --\ / ,!,,,,, ::•,;;' .7 0:1:1:1:1:1:1-:,!,!•!,5M 0,1:0,c1:11,1,, 1 I #,* •:,11;'; ' .:':E:::;:.::::-Y: i.:i: 1-:1 ii 111:::: CDBG Program I\ . •,;'o!, -.:::4,:, -.:::::::::::::::::::::::::- • • • • • • • • • ......:.: ..:::.::::._ ::•::-:::.:.: :.:- $422,700 'N'44414011404410r-•:::::::::,: 8% ...•"4:,, .•:','1,1,,, \ \ '4,.:. ..# 1 Emergency Preparedness \ ''•., • $162,900 N .::•;':,,•:•• .%i,,: 11111110 3% 0.• yl.ip',.. •:::l'i'; k--. --'''• Neighborhood Services $869,600 17% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY SERVICES FY 2010.11 FY 2011-12 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION Community Services Director 1 1 Administrative Analyst I/II 1 1 Administrative Secretary 1 1 Sub-Total 3 3 PROGRAM: CODE ENFORCEMENT Code Enforcement Officer I/II 3 3 Sub-Total 3 3 PROGRAM: NEIGHBORHOOD SERVICES Neighborhood Services Manager 1 1 Administrative Analyst I/II 1 1 Environmental Program Coordinator 1 1 Neighborhood Services Coordinator 1 1 Secretary 1 1 Sub-Total 5 5 PROGRAM: RECREATION SERVICES Recreation Manager 1 1 Recreation Supervisor 2 2 Recreation Coordinator 6 6 Secretary 1 1 Sub-Total 10 10 TOTAL 21 21 PERMANENT PART-TIME POSITION PROGRAM: NEIGHBORHOOD SERVICES Senior Administrative Clerk 1 1 TOTAL 1 1 I 3 � •M� r v^;d' ' r 4 r a� sr ,411 f-,4-- 4� t- } t e�44 s 'K:h. .÷..t „� __22 xh,,t44..�� CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. I 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET COMMUNITY SERVICES Personnel Services 2,923,572 2,948,466 2,813,700 2,814,400 2,949,800 Operations and Maintenance 1,781,241 2,442,112 2,311,400 2,141,500 2,203,400 Capital Outlay 116,676 0 0 0 0 TOTAL COMMUNITY SERVICES 4,821,489 5,390,578 5,125,100 4,955,900 5,153,200 PROGRAM Administration 733,569 721,574 742,400 734,500 774,700 Code Enforcement 330,564 316,546 320,300 318,500 389,600 Community Development Block Grant Program 204,677 859,090 457,000 466,000 422,700 Emergency Preparedness 70,117 185,163 161,500 161,100 162,900 Neighborhood Services 854,829 841,728 912,100 909,300 869,600 Recreation Services 2,627,733 2,466,477 2,531,800 2,366,500 2,533,700 TOTAL COMMUNITY SERVICES 4,821,489 5,390,578 5,125,100 4,955,900 5,153,200 I 5 Community Services Administration Program Purpose The Administration Division of the Community Services Department provides administrative services and leadership for Recreation, Neighborhood Services, Code Enforcement, Emergency Preparedness, and Community Development Block Grant (CDBG) activities. It also provides staff support to the Parks and Recreation Commission, the McCoy Equestrian Center Operations Committee, Teen Commission, The Chino Hills Community Foundation and the development of community facilities and parks. In addition, Administration serves as a liaison for issues with the Chino Valley Unified School District and the City of Chino. Primary Activities The primary activities of Community Services Administration include preparation of agenda items for Council; administration, development and supervision of the department budget; oversight of departmental purchasing and cash handling operations; oversight of various Chino Valley Unified School District Agreements including the Facilities Joint Use Agreement. In addition, Administration manages the Human Services Agreement with the City of Chino; manages and provides general oversight of all departmental programs, including the City News and Recreation Brochure. Another facet of Administration is administering the agreement with Big League Dreams, USA as it relates to the operations and maintenance of the Chino Hills Big League Dreams facility. As the administrator of the Community Development Block Grant program, activities include program development, oversight of public service organizations, Home Improvement Grant program, adherence to program requirements, contract compliance, project coordination with other City departments and acts as the liaison with the U.S. Department of Housing and Urban Development Los Angeles Field Office. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Adhere to the requirements of the Community Development Block Grant as mandated by the United States Department of Housing and Urban Development Department. • Coordinate with other departments to fund programs and activities that qualify for grant funding from CDBG and other grant fund sources. • Maintain a high level of service throughout the Department while staying within the adopted budget. I 6 Community Services drnintstration FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual I Personnel ( 372,580 I 358,370 I 373,500 1 373,500 1 414,400 I 11.0% I I Operations & Maintenance I 360,989 I 363,204 1 368,900 I 361,000 I 360,300 I (2.3%) I I Capital Outlay I 0 I 0 1 0 I 0 1 0 I NIA 1 I Total I 733,569 I 721,574 I 742,400 1 734,500 I 774,700 1 4.4% I (1) Percent Change: "10111 adjusted Budget" column compared to"11/12 Budget"column. "NIA"= Not Applicable. I 7 itoaVvr I litki K ry‘" Y :142 atae ar '§ «i k. +4r , yy CITY OF CHINO HILLS INCORPORATED 1991 This page intentionally left blank. I 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: ADMINISTRATION 1100 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 234,075 226,197 230,100 230,100 252,200 1015 Part-Time/Seasonal Wages 1,050 1,125 1,500 1,500 1,500 1540 Fringe Benefits 137,455 131,048 141,900 141,900 160,700 TOTAL PERSONNEL 372,580 358,370 373,500 373,500 414,400 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 450 1,330 600 600 600 2015 Conferences, Meetings, and Training 2,017 440 0 0 0 3010 Legal Services 2,565 874 1,000 1,000 1,000 3090 Professional Services 14,000 0 0 0 0 3115 Information Technology Service Charges 172,300 230,200 211,600 211,600 216,700 3190 Contractual Services 75,448 67,092 82,800 80,000 76,800 4015 Advertising and Promotion 261 0 1,000 500 1,000 4030 Printing and Photocopy Services 5,198 155 200 200 0 4035 Postage and Express Delivery 415 5,213 5,100 5,100 5,100 4440 Office Supplies 2,322 1,564 7,000 5,000 4,000 4445 Special Parts and Supplies 789 863 3,500 1,000 3,500 4450 Reference Materials and Services 570 457 600 600 600 5620 Vehicle Rental 83,100 54,000 54,40D 54,400 49,900 6035 Telephone 1,554 1,016 1,100 1,000 1,100 TOTAL OPERATIONS & MAINTENANCE 360,989 363,204 368,900 361,000 360,300 TOTAL 733,569 721,574 742,400 734,500 774,700 FUNDING SOURCE: GENERAL FUND ($774,700) I 9 Community Services ode - n 'orcement Program Purpose The purpose of the Code Enforcement Program is to preserve and enhance the general appearance, safety, and property values of the City's residential neighborhoods and commercial districts through the identification of community needs and the enforcement of all applicable property maintenance and land use regulations. Primary Activities The Code Enforcement Program responds to citizen's complaints regarding alleged and observed violations of the Municipal Code in an on-going effort to maintain the highest quality of life in the City's residential and commercial areas. Code Enforcement staff utilizes a notification process designed to gain voluntary compliance to code regulations. When voluntary compliance and civil enforcement efforts fail to gain code compliance, staff will utilize administrative citations, civil and/or criminal prosecution in order to gain code violation relief. Significant Changes from Prior Year • Revise and update sections of the Chino Hills Municipal Code pertaining to animal regulations. • Transfer the budget associated with San Bernardino County Office of Assessor Property Information Management System (PIMS) service from Finance Information Technology Division to Code Enforcement, Significant Items of Capital Outlay None Performance Measures • Provide public information to educate residents about common code violations in order to reduce violations. • Administer and process City owned Open Space and Rights of Ways violations. FY 2008.09 FY 2009-10 FY 2010.11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 1 275,338 I 279,122 I 229,900 ( . 229,900 I 302,200 I 31.4% Operations & Maintenance I 35,229 I 37,424 I 90,400 I 88,600 I 87,400 1 (3,3%) I 1 Capital Outlay I 19,997 1 0 1 0 1 0 1 0 1 N/A Total I 330,564 I 316,546 I 320,300 I 318,500 I 389,600 I 21,6% (1) Percent Change: "10/11 Adjusted Budget"column compared to"11/12 Budget"column. "N/A"= Not Applicable. I 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: CODE ENFORCEMENT 1155 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 167,899 173,014 126,000 126,000 173,400 1020 Overtime Salaries 1,199 419 5,100 5,100 5,100 1540 Fringe Benefits 106,240 105,689 98,800 98,800 123,700 TOTAL PERSONNEL 275,338 279,122 229,900 229,900 302,200 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 210 375 400 400 400 2015 Conferences, Meetings, and Training 1,187 0 0 0 0 2030 Uniforms 1,546 1,043 2,300 2,300 2,300 3010 Legal Services 25,092 29,360 75,000 75,000 75,000 3090 Professional Services 0 0 1,000 1,000 0 3190 Contractural Services 1,637 2,245 5,000 4,000 5,500 4015 Advertising and Promotion 0 0 1,000 500 0 4030 Printing and Photocopying 2,859 667 1,200 1,200 200 4035 Postage and Express Delivery 0 7 300 200 200 4430 Small Equipment and Tools 189 753 700 500 500 4440 Office Supplies 787 1,024 1,200 1,200 1,200 4450 Reference Materials and Services 0 552 400 400 200 6035 Telephones 1,722 1,398 1,900 1,900 1,900 TOTAL OPERATIONS & MAINTENANCE 35,229 37,424 90,400 88,600 87,400 CAPITAL OUTLAY 8060 Vehicles & Equipment 19,997 0 0 0 TOTAL CAPITAL OUTLAY 19,997 0 0 0 0 TOTAL 330,564 316,546 320,300 318,500 389,600 FUNDING SOURCE: GENERAL FUN© ($368,500) SEWER UTILITY FUND ($21,100) I 11 Community Services Community Development Block Grant (CDBG Pro. ram Program Purpose The purpose of the Community Development Block Grant (CDBG) Program is to promote the development of a viable urban community by providing for decent housing, a suitable living environment, and expanded economic opportunities principally for low and moderate-income persons. Funding is provided by the United States Department of Housing and Urban Development. Primary Activities The primary activity of the CDBG Program is to identify and implement eligible activities that benefit low and moderate-income persons and further fair housing practices. Eligible activities that qualify under the United States Department of Housing and Urban Development include program administration, public service projects and public improvement projects. Community Services Administration is responsible to administer, monitor and ensure that all programs and projects comply with the grant requirements. In addition to the CDBG program requirements, some of the City's projects and activities may be subject to other Federal requirements that include: fair housing and equal opportunities; handicapped accessibility; employment and contracting; environmental review; lead-based paint and labor standards. Programs funded by CDBG include the Home Improvement Grant Program, public service programs for low and moderate-income families and senior citizens and the Los Serranos infrastructure improvements. Administration coordinates with Engineering, Community Development, Code Enforcement and Neighborhood Services who will utilize funds for specific programs and projects. The City is required to submit to the United States Department of Housing and Urban Development a Five-Year Consolidation Plan which is a comprehensive planning document and application for funding over a five year period; an Annual Action Plan which sets the goals and objectives for the current year; and the Consolidated Annual Performance and Evaluation Report which tracks funding disbursements and reports on the City's Community Development Block Grant programs and its accomplishments. Significant Changes from Prior Year • Institute fourth year of the 2008-2013 Consolidated Plan • 16.855% reduction in funding Significant Items of Capital Outlay None Performance Measures • Prepare and submit the fiscal year 2010-11 Consolidated Annual Performance and Evaluation Report. • Prepare and submit the fiscal year 2012-13 Annual Action Plan. • Annual monitoring of Public Service groups to ensure compliance with HUD regulations. I 12 Community Services ommunity 'eve opment Block Grant (CDBG Pro. ram FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual 1 Personnel 1 55,865 1 48,396 I 58,100 I 58,100 1 31,900 1 (45.1%) 1 I Operations &Maintenance I 148,812 I 810,694 I 398,900 I 407,900 I 390,800 I (0.2%) I Capital Outlay 1 0 1 0 1 0 1 0 1 0 1 N/A 1 1 Total I 204,677 I 859,090 I 457,000 I 466,000 I 422,700 I (7.5%) I (1) Percent Change: "10/11 Adjusted Budget"column compared to"11/12 Budget"column. "N/A"= Not Applicable. I 13 ilet, _ _ fr^ga 9404• f' tf. h ` y Y �W�dR y, sev szc 1 4 z ^'v4 f'v. .s: CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. I 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANT Various FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 34,987 30,331 35,200 35,200 19,100 1540 Fringe Benefits 20,878 18,065 22,900 22,900 12,800 TOTAL PERSONNEL 55,865 48,396 58,100 58,100 31,900 OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 14 460 500 500 500 3020 Financial Services 4 0 1,900 1,900 1,200 3190 Contractual Services 65,104 85,227 90,300 99,300 113,100 4015 Advertising and Promotion 890 1,014 1,200 1,200 1,200 7911 Public Works Construction 82,800 723,993 305,000 305,000 274,800 TOTAL OPERATIONS & MAINTENANCE 148,812 810,694 398,900 407,900 390,800 TOTAL 204,677 859,090 457,000 466,000 422,700 FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT($422,700 ENTITLEMENT) I 15 Community Services mere enc • re•aredness Program Purpose The purpose of the Emergency Preparedness Program is to enhance the City's ability to respond to and recover from the effects of natural or manmade disasters; to administer the Federal and State Disaster Assistance Programs; and to serve as the liaison to these and other agencies in San Bernardino County. Primary Activities Community Services staff provides emergency preparedness training and information to City staff; coordinates a community informational campaign regarding preparedness; plans and implements disaster drills in conjunction with other agencies; acts as liaison to the Chino Hills Auxiliary Radio Team; participates in the Coordinated Emergency Management Organization; serves as City representative to the San Bernardino County Operational Area; coordinates disaster reimbursement claim processing; maintains Emergency Operations Center (EOC) preparedness; maintains emergency sheltering, food, water, and equipment supplies; coordinates disaster/damage information with San Bernardino County; and maintains and updates the City's Emergency Operations Plan. Significant Changes from Prior Year • Develop Emergency Preparedness Mobile Event Program. • Update Emergency Operations Plan. Significant Items of Capital Outlay None Performance Measures • Provide focused emergency management training related to each functional group. • Provide emergency preparedness information to residents through Personal Preparedness Workshops and the Neighborhood Network Program. • Continue to include California Standardized Emergency Management System (SEMS) and Federal National Incident Management System (NIMS) training in our emergency preparedness training efforts. • Process disaster reimbursement activities as appropriate. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual I Personnel I 54,206 I 52,656 1 57,200 1 57,200 I 51,000 i (10.8%) I Operations& Maintenance I 15,911 I 132,507 I 104,300 I 103,900 I 111,900 I 7.3% I I Capital Outlay I 0 1 0 I 0 i 0 1 0 1 N/A I Total I 70.117 I 185,163 I 161,500 I 161,100 I 162,900 I 0.9% (1) Percent Change: "10/11 Adjusted Budget"column compared to"11/12 Budget" column. "N/A" = Not Applicable. I 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY; COMMUNITY SERVICES PROGRAM CODE I PROGRAM: EMERGENCY PREPAREDNESS 1110 1 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 34,278 34,608 34,500 34,500 31,300 1540 Fringe Benefits 19,928 18,048 22,700 22,700 19,700 TOTAL PERSONNEL 54,206 52,656 57,200 57,200 51,000 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 220 170 200 200 200 2015 Conferences, Meetings, and Training 1,821 1,508 0 0 0 2030 Uniforms 0 0 100 100 100 3090 Professional Services 0 96 400 200 300 3190 Contractual Services 0 107,314 89,300 89,300 94,000 4015 Advertising and Promotion 4,034 1,128 1,200 1,200 1,200 4030 Printing and Photocopying 1,187 2,095 500 500 2,100 4035 Postage and Express Delivery 11 11 300 100 100 4430 Small Equipment and Tools 980 10,302 1,000 1,000 800 4440 Office Supplies 665 1,145 700 700 700 4445 Special Parts and Supplies 5,639 7,408 8,900 8,900 10,600 4450 Reference Materials and Services 0 0 100 100 100 6035 Telephone 1,354 1,330 1,600 1,600 1,700 TOTAL OPERATIONS & MAINTENANCE 15,911 132,507 104,300 103,900 111,900 TOTAL 70,117 185,163 161,500 161,100 162,900 FUNDING SOURCE: GENERAL FUND ($162,900) -See Note Note: General Fund expenditure of$19,541 will be reimbursed by Emergency Management Performance Grant Program. I 17 Community Services ei. h •orhoo. ervices Program Purpose The purpose of the Neighborhood Services Division is to enhance the quality of life in the City through the effective deployment of various municipal resources and neighborhood preservation programs. The Neighborhood Services Division includes Healthy City, Citywide Volunteer, Environmental Compliance (NPDES), Open Space Preservation, Code Enforcement, and Emergency Preparedness programs. The Code Enforcement and Emergency Preparedness program activities are covered in separate budgets. Primary Activities The Neighborhood Services Division oversees and coordinates City programs and services that support residents by providing a forum for citizen participation and resident involvement. The goal is to provide access to local government and provide assistance and support for neighborhood groups in identifying specific needs within their community. The Neighborhood Services Division provides support to Healthy City projects including the Chino Hills Advisory and Mentoring Program, Youth Accountability Board, Seniors Assisted by Visiting Volunteers and Youth, Neighborhood Network Program, and Celebrate the Family Contest. The City maintains a Healthy City designation for the successful completion and ongoing participation in Healthy Cities Projects. The Neighborhood Services Division coordinates the Volunteer Service Program, which provides a framework of volunteer activities designed to serve as resources for many different functions throughout the City (i.e., providing clerical support for various departments, data entry, and event planning and support). Volunteers are a tremendous asset to the community. Volunteers assist the City in providing high quality cost-effective services to residents. The National Pollution Discharge Elimination System (NPDES) program controls water pollution by regulating point sources that discharge pollutants into waterways. Neighborhood Services ensures compliance with County and State regulations for storm water drainage systems and coordinates the citywide NPDES program with support from various City departments. The Open Space Preservation Program seeks to preserve the integrity of open space resources throughout the City. Neighborhood Services staff inspects the open space through electronic tools and field inspections to identify encroachments. Once an encroachment is identified, corrective enforcement actions are taken based on a criteria approach of prioritization and random selection to gain compliance. The City of Chino Hills contracts with the Inland Valley Humane Society (IVHS) for animal care and control services. Through the contract, IVHS provides animal care and shelter services, low cost rabies vaccination clinics, and all animal care and control services including humane animal work, such as the pick-up and disposal of injured, stray, unwanted, or dead animals. IVHS also provides wildlife information for residents who may encounter non-domesticated animals because of the close proximity of homes to large open spaces. The Neighborhood Services Division administers the contract. 1 18 Community Services Nei• • or and ervices Significant Changes from Prior Year • A Senior Administrative Clerk (Permanent Part-time) position is authorized, but not funded. • Institute NPDES Clean Stormwater Public Outreach Program. Significant Items of Capital Outlay None Performance Measures • Conduct a series of Neighborhood Network Citizens Academy classes. • Where appropriate, utilize the Neighborhood Network Program to solicit citizen participation and public input regarding future development projects and capital improvement projects in the City. • Increase community involvement through coordinating the Citywide annual National Night Out Event. • Monitor Animal Care and Control Service Contract. • Coordinate the City's NPDES Implementation Plan among affected and participating City Departments under the new permit cycle. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual I Personnel I 540,868 I 545,634 I 562,800 I 562,800 I 511,900 l (9.0%) I I Operations& Maintenance I 313,961 I 296,094 I 349,300 I 346,500 I 357,700 i 2.4% I I Capital Outlay I 0 1 0 1 0 1 0 i 0 l N/A I I Total I 854,829 I 841,728 I 912,100 I 909,300 I 869,600 I (4.7%) I (1) Percent Change: "10/11 Adjusted Budget"column compared to"11/12 Budget"column. "N/A" = Not Applicable. I 19 s1 0tf y; Y:Ai; I li CITY OF CHINO HILLS 1 9 9 1 INCORPORATED This page intentionally left blank. I 20 CITY OF CHINO HILLS , ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: NEIGHBORHOOD SERVICES 1150 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 317,249 353,411 353,000 353,000 314,500 1015 Part-Time/Seasonal Wages 28,106 143 0 0 0 1020 Overtime Salaries 1,817 609 2,300 2,300 2,300 1540 Fringe Benefits 193,696 191,471 207,500 207,500 195,100 TOTAL PERSONNEL 540,868 545,634 562,800 562,800 511,900 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 965 465 700 800 700 2015 Conferences, Meetings, and Training 1,328 34 0 0 0 2030 Uniforms 25 0 200 100 200 3090 Professional Services 80 703 200 200 700 3173 Animal Control Services 126,730 126,730 132,500 132,500 132,500 3180 Crossing Guard Services 57,177 55,177 55,200 54,000 58,500 3190 Contractual Services 13,276 9,123 11,000 11,000 11,000 4015 Advertising and Promotion 2,295 773 1,200 1,200 1,200 4030 Printing and Photocopying 2,638 6,136 7,000 6,000 6,300 4035 Postage and Express Delivery 1,021 286 800 500 800 4130 Workers' Compensation Program 109 0 200 200 200 4430 Small Equipment and Tools 3,417 520 6,500 6,500 3,500 4440 Office Supplies 2,448 1,977 0 0 0 4445 Special Parts and Supplies 12,012 12,451 20,000 20,000 15,000 4450 Reference Materials and Services 47 51 500 200 300 ' 6035 Telephone 922 985 1,300 1,300 1,300 7985 NPDES Permit Costs 89,471 80,683 112,000 112,000 125,500 TOTAL OPERATIONS & MAINTENANCE 313,961 296,094 349,300 346,500 357,700 TOTAL 854,829 841,728 912,100 909,300 869,600 FUNDING SOURCE: GENERAL FUND ($824,600) SEWER UTILITY FUND ($45,000) I 21 Community Services ecrea on Program Purpose The Recreation Division provides quality recreation activities which reflect the interests, needs, and demographics of the residents of Chino Hills. Recreation programs enhance the quality of life in the City, build a sense of community, expose children to positive role models, improve self-esteem, and contribute to the safety of our community. Primary Activities The primary activities of the Recreation Division include program development and implementation; ongoing monitoring and evaluation; staff development and training; and review of program trends as it relates to the Chino Hills community. The Recreation Division coordinates and schedules all City facilities for Chino Hills youth focused organizations; provides field allocation scheduling for City and School District facilities; coordinates special events (Fourth of July, Easter, Halloween, and special projects, as assigned); provides staff support for the Parks and Recreation Commission, McCoy Equestrian and Recreation Center Planning Committee, Los Angeles County Fair Committee, Fourth of July Committee and the Chino Hills Community Foundation. Recreation coordinates rental agreements and special event permits for all City facilities. Fee programs offered by the Recreation Division include day camps, aquatics, adult and youth sports, special interest classes, and other age specific recreation programs. Significant Changes from Prior Year • A Recreation Manager position is authorized, but not funded. • Relocation of Day Camp held at Los Serranos Elementary School to Mystic Canyon. This will increase revenue and decrease staff costs and facility fees. • Return of the Aquatics program to Ayala High School Pool. • Expand the Active Adults activities, Youth Basketball Clinic, 30+ Co-Ed Soccer League and Chino Hills Hiking Club. • New programs include Kids Club during the holiday season, Youth Soccer Clinic at Grand Avenue Park, and Kids Camp Out. • Increase of facility fees at the McCoy Equestrian Center to include the addition of a third arena allowing for multi-day shows as well as linen rentals for weddings and parties. • Elimination of a Senior Recreation Leader position at City Hall and at Community Park. Significant Items of Capital Outlay None Performance Measures • Conduct surveys to evaluate the programs offered and the services provided. • Expand the variety of new activities and events targeted toward different segments of the community by offering programs for the whole family. (New programs documented under "Significant Changes from Prior Year" section above.) I 22 Community Services ecreation Performance Measures (continued) • Maintain the offering of major community-wide special event programs: Fourth of July, Concerts in the Park, Easter Egg-Citement, Trick or Treat at the Shoppes, and Snow Day. • Adhere to the quality of the quarterly City News and Recreation Brochure. • Track and increase Recreation online class and program registration. FY 2005-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual I Personnel I 1,624,715 I 1,664,288 I 1,532,200 I 1,532,900 I 1,638,400 I 6.9%a I I Operations& Maintenance I 906,339 i 802,189 I 999,600 I 833,600 I 895,300 i (10.4%) I I Capital Outlay I 96,679 1 0 1 0 1 0 1 0 I Total 12,627,733 I 2,466,477 I 2,531,800 12,366,500 I 2,533,700 I 0A% I (1) Percent Change: "10/11 Adjusted Budget"column compared to"11/12 Budget"column. "N/A" = Not Applicable. I 23 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: RECREATION SERVICES 0900 FY 2008-2009 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 484,761 467,812 482,800 482,600 501,000 1015 Part-Time/Seasonal Wages 782,990 868,930 690,200 711,000 743,500 1020 Overtime Salaries 27,446 11,104 25,200 13,800 32,800 1540 Fringe Benefits 329,518 316,442 334,000 325,500 361,100 TOTAL PERSONNEL 1,624,715 1,664,288 1,532,200 1,532,900 1,638,400 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 1,090 1,450 1,500 1,300 1,500 2015 Conferences, Meetings, and Training 9,903 2,732 0 0 0 2030 Uniforms 16,025 7,797 11,500 9,800 11,500 3090 Professional Services 32 0 0 0 0 3155 Recreation Program Instructors 281,955 278,075 320,000 323,000 302,200 3190 Contractual Services 257,709 226,114 294,900 173,600 250,000 4015 Advertising and Promotion 8,368 8,869 8,800 7,700 8,700 4030 Printing and Photocopy Services 112,747 76,876 100,900 93,700 89,700 4035 Postage and Express Delivery 21,334 10,734 22,000 22,500 22,500 4430 Small Equipment and Tools 31,064 49,912 25,000 25,000 25,700 4440 Office Supplies 15,892 9,189 21,500 12,200 12,000 4445 Special Parts and Supplies 95,992 77,077 122,600 85,700 98,900 4450 Reference Materials and Services 241 216 1,700 1,500 1,500 5610 Facilities Rental 18,828 22,110 21,700 27,000 18,800 5690 Other Rental 2,258 1,793 4,400 4,500 3,100 6015 Electricity 29,696 26,524 40,000 43,000 46,100 6035 Telephone 3,205 2,721 3,100 3,100 3,100 TOTAL OPERATIONS & MAINTENANCE 906,339 802,189 999,600 833,600 895,300 CAPITAL OUTLAY 8050 Office Furniture and Equipment 10,619 0 0 0 0 8060 Vehicles and Equipment 86,060 0 0 0 0 TOTAL CAPITAL OUTLAY 96,679 0 0 0 0 TOTAL 2,627,733 2,466,477 2,531,800 2,366,500 2,533,700 FUNDING SOURCE: GENERAL FUND ($2,533,700) 124 z 0z �o z City of Chino Hilis tivity Organ1zation BY AcBy tivity Full TimepYea!211A2 Fiscal Engineering City Council City Manager C Administration City Engineer 'Title anNumbetof Full Po sitions pSecretary h) Stea Serned pevelopmces ServcsSnlmmTide s os angef)teerlt) Administrative Technician 1.1)niene PnalystOW) Engineering Technician 1/11() eer. ,/- L-7,y Land Development Services Administration $582,800 $645,200 27% _•.. 30% ..,.- - ..,. ., /, 1. I '-... •••••.' , - ,s. -- ' ,, . , / , . ..,.. ..„. ... — . \ / , , • ..:‘ .' ..',',.,.- -••••••• // c_ i ' . ..• . I . , . I • -... .,. . ,. — ' • ,.- „ • .... ,. \ .. . inspection Services /\ .• $355,700 • r / yi 17% ,. , ,' / .- / i / ,i / „ ,...--- i ..--.-,. .- - • i ---:- .- - Capital improvement Program $556,600 26% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: ENGINEERING FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION City Engineer 1 1 Engineering Support Services Manager 1 0 Administrative Analyst I/II 1 0 Engineering Technician I/II 1 0 Administrative Secretary 1 1 Administrative Technician 1 0 Sub-Total 5 2 PROGRAM: CAPITAL IMPROVEMENT PROGRAM Engineering Support Services Manager 0 1 Senior Engineer 0 1 Assistant/Associate Engineer 0 1 Administrative Analyst I/II 0 1 Engineering Technician I/II 0 1 Sub-Total 0 5 PROGRAM: ENGINEERING SERVICES Assistant City Engineer 1 0 Senior Engineer 2 0 Assistant/Associate Engineer 2 0 Public Works Inspection Supervisor 1 0 Public Works Inspector I/II 2 0 Administrative Analyst I/II 1 0 Sub-Total 9 0 PROGRAM: INSPECTION SERVICES Public Works Inspection Supervisor 0 1 Public Works Inspector I/II 0 2 Sub-Total 0 3 PROGRAM: LAND DEVELOPMENT SERVICES Assistant City Engineer 0 1 Assistant/Associate Engineer 0 1 Administrative Analyst I/II 0 1 Administrative Technician 0 1 Sub-Total 0 4 TOTAL 15 14 J 3 ee <¥ « a :1.4..'° I. ® - >! \ w -\ 414 „114.11.1;:% . . . � ' �� ".fla ^ * x 4 a , ' CITY OF CHINO HILLS INCORPORATED 1991 This pageintenlo al leftblank. J 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET ENGINEERING Personnel Services 1,544,611 1,625,902 1,711,900 1,711,900 1,775,000 Operations and Maintenance 446,165 163,976 431,600 360,500 365,300 Capital Outlay 0 0 0 0 0 TOTAL ENGINEERING 1,990,776 1,789,878 2,143,500 2,072,400 2,140,300 PROGRAM Administration 877,780 723,342 779,400 773,700 645,200 Capital Improvement Program 0 0 0 0 556,600 Inspection Services 0 0 0 0 355,700 Land Development Services 1,112,996 1,066,536 1,364,100 1,298,700 582,800 TOTAL ENGINEERING 1,990,776 1,789,878 2,143,500 2,072,400 2,140,300 J 5 Engineering ` ' minis ra ion Program Purpose The Administration Division of the Engineering Department sets and evaluates departmental goals and provides administrative support for the entire department. The Administration Division executive staff attends all City Council meetings and commission meetings as required. The Division coordinates, prioritizes, and oversees all departmental activities; promotes employee training; and performs special projects. Primary Activities The Administration Division's primary duties include: representing the City on various regional committees, such as the Inland Empire Utilities Agency (IEUA) Sewer Technical Committee, the San Bernardino Flood Control District Zone 1 Advisory Committee, and the San Bernardino Associated Governments (SANBAG) Technical and Advisory Committee; responding to the concerns of the City Council, City Manager, Planning, Public Works, and Parks and Recreation Commissions; implementing Council policy as it applies to the department budget; traffic engineering operations and planning; management of the City's real property; and staff liaison to Public Works Commission. Significant Changes from Prior Years • A decrease in budget as a result of moving some costs to other divisions in conjunction with the reorganization of the Engineering Department. Significant Items of Capital Outlay None Performance Measures • Represent the department and provide direction consistent with the City Council's vision and goals. • Develop departmental policies, procedures, and processes. • Develop departmental goals and objectives. • Provide direction to and evaluate performance of each Engineering Division. • Monitor and implement traffic engineering operations and planning to meet the City's needs. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual 1 Personnel I 647,902 I 625,248 I 667,900 I 667,900 I 343,400 I (48.6%) Operations& Maintenance I 229,878 I 98,094 I 111,500 I 105,800 I 301,800 I 170.7% I Capital Outlay I 0 I 0 1 0 1 0 1 0 1 N/A Total I 877,780 I 723,342 I 779,400 I 773,700 I 645,200 I (17.2%) I (1) Percent Change: "10/11 Adjusted Budget" column compared to"11/12 Budget" column. "N/A" = Not Applicable. J 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: ADMINISTRATION 7300 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 391,160 385,028 396,000 396,000 210,900 1015 Part-Time/Seasonal Wages 34,400 30,719 42,800 42,800 1,200 1540 Fringe Benefits 222,342 209,501 229,100 229,100 131,300 TOTAL PERSONNEL 647,902 625,248 667,900 667,900 343,400 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 593 171 900 900 0 2015 Conferences, Meetings, and Training 1,834 165 0 0 0 3010 Legal Services 5,848 0 0 0 0 3090 Professional Services 0 0 0 0 55,000 3115 Information Technology Service Charges 102,600 87,500 87,200 87,200 95,900 3190 Contractual Services 82,320 0 0 0 0 4010 Legal Advertising 166 0 600 300 300 4030 Printing and Photocopy Services 609 519 4,500 2,100 1,000 4035 Postage and Express Delivery 27 60 800 400 400 4440 Office Supplies 4,384 3,640 5,000 5,000 5,000 4445 Special Parts and Supplies 19,463 601 5,200 3,100 3,100 4450 Reference Materials and Services 1,184 340 1,700 1,200 1,200 5025 Office Equipment Maintenance 0 0 200 200 200 5115 Traffic Signal Maintenance 0 0 0 0 138,000 5620 Vehicle Rental 10,000 4,100 4,300 4,300 0 6035 Telephone 850 998 1,100 1,100 1,700 TOTAL OPERATIONS & MAINTENANCE 229,878 98,094 111,500 105,800 301,800 TOTAL 877,780 723,342 779,400 773,700 645,200 FUNDING SOURCE: GENERAL FUND ($449,500); GAS TAX($183,000); SEWER UTILITY FUND ($12,700) J 7 Engineering g g ail a m • rovement = ro• ram Program Purpose The Capital Improvement Program (CIP) Division of the Engineering Department plans and forecasts the budget for CIP projects as reflected in the Five-Year CIP. It is also responsible for implementation of the CIP, overseeing design and construction for CIP projects included in each fiscal year budget as well as additional projects as emergency needs arise. The Division coordinates, prioritizes, and oversees departmental activities to include management of budgetary matters, grant management, oversight of the City's Geographic Information System (GIS), and special projects. Primary Activities The CIP Division's primary duties include planning and programing the City's Five-Year CIP; implementing design and construction of CIP projects; implementing City Council policy as it applies to the department budget; utilization and improvement of the GIS; and coordination and management of numerous grants related to CIP. Significant Changes from Prior Years • One vacant Senior Engineer position is authorized, but not funded. • This division was established in conjunction with the reorganization of the Engineering Department. • An increase in the budget as a result of moving CIP-related costs to the newly named and restructured CIP Division. Significant Items of Capital Outlay None Performance Measures • Implement and administer the department's operating and capital budgets. • Oversee design and construction of the current fiscal year CIP projects. • Pursue funding from State and Federal agencies as appropriate. • Improve, enhance, and maintain the Citywide GIS system. • Update the long-range priority list of projects taking into consideration available funding from the Community Facilities Districts (CFD), impact fees, and other sources of funding. FY 2008.09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 0 1 0 1 0 1 0 1 554,200 1 100% Operations & Maintenance I 0 I 0 I 0 I 0 2,400 I 100% I Capital Outlay I 0 1 0 1 0 I 0 1 0 1 N/A Total I 0 1 0 1 0 1 0 1 556,600 1 100% (1) Percent Change: "10/11 Adjusted Budget" column compared to"11/12 Budget" column. "N/A" = Not Applicable. J 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: CAPITAL IMPROVEMENT PROGRAM 7400 FY 2006-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL i 1010 Regular Salaries 0 0 0 0 326,900 1015 Part-Time/Seasonal Wages 0 0 0 0 31,400 1540 Fringe Benefits 0 0 0 0 195,900 TOTAL PERSONNEL 0 0 0 0 554,200 ' OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 0 0 0 0 500 5620 Vehicle Rental 0 0 0 0 1,900 TOTAL OPERATIONS& MAINTENANCE 0 0 0 0 2,400 TOTAL 0 0 0 0 556,600 FUNDING SOURCE: GENERAL FUND ($556,600) J 9 Engineering nspec ion ervices Program Purpose The Inspection Services Division of the Engineering Department provides Public Works Inspection services Citywide. In addition, they monitor National Pollution Discharge Elimination System (NPDES) and Water Quality Management Program (WQMP) compliance related to development, capital projects, and utility work within the public right-of-way. Primary Activities The Inspection Services Division's primary duties include inspection of public works improvements funded by development as well as within the CIP; inspection of work by utilities and other construction within the public right-of-way; oversight of rough grading for development; and monitoring NPDES and WQMP during construction. Inspection includes ensuring that improvements are constructed to City- approved plans and specifications, ensuring the public's safety during construction, and providing guidance to the construction contractor. Significant Changes from Prior Years • This division was established in conjunction with the reorganization of the Engineering Department. • An increase in budget as a result of moving inspections-related costs to the newly named and restructured Inspection Services Division. Significant Items of Capital Outlay None Performance Measures • Enforce standards established in construction plans and specifications for improvement projects within public right-of-way. • Monitor NPDES and WQMP compliance during construction. • Ensure the safety of the public during construction within the public right-of-way. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual I Personnel 0 1 0 1 0 1 0 1 338,900 1 100% I Operations & Maintenance I 0 I 0 1 0 I 0 I 16,800 I 100% 1 Capital Outlay I 0 1 0 I 0 1 0 I 0 I N/A 1 Total 0 1 0 1 0 I 0 I 355,700 1 100% (1) Percent Change: "10/11 Adjusted Budget" column compared to"11/12 Budget" column. "N/A" = Not Applicable. J 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: INSPECTION SERVICES 7600 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 0 0 0 0 199,400 1020 Overtime Salaries 0 0 0 0 4,400 1540 Fringe Benefits 0 0 0 0 135,100 0 0 TOTAL PERSONNEL 0 0 0 0 338,900 OPERATIONS & MAINTENANCE 2010 Memberships & Certifications 0 0 0 0 200 2030 Uniforms 0 0 0 0 2,900 4430 Small Tools and Equipment 0 0 0 0 500 5620 Vehicle Rental 0 0 0 0 11,300 6035 Telephone 0 0 0 0 1,900 TOTAL OPERATIONS & MAINTENANCE 0 0 0 0 16,800 TOTAL 0 0 0 0 355,700 FUNDING SOURCE: GENERAL FUND ($355,700) J 11 Engineering Lan • 'I eveiopment ervices Program Purpose The Land Development Services Division of the Engineering Department is responsible for all engineering aspects of land development projects, engineering support to other departments, maintenance and update of the water and sewer system models, and engineering review of the National Pollution Discharge Elimination System (NPDES) and Water Quality Management Program (WQMP) compliance measures. Primary Activities The Land Development Services Division provides timely review of land development submittals; coordinating and managing developer trust accounts; oversight and management of development- related bonds; provides engineering services to the water and sewer systems; and provides engineering support to other departments. Significant Changes from Prior Years • One vacant Senior Engineer position is eliminated. • A decrease in budget as a result of moving some costs to other divisions in conjunction with the reorganization of Engineering Department. Significant Items of Capital Outlay None Performance Measures • Develop procedures, processes and policies for the Division. • Provide efficient review of all development projects and ensure that the City's interests are being met. • Review methods for capturing and recovering costs generated by new development. • Provide engineering support to other departments. • Manage trust deposit accounts and development-related bonds. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent l Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 896,709 1,000,654 I 1,044,000 I 1,044,000 I 538,500 I (48.4%) 1 Operations & Maintenance 216,287 I 65,882 I 320,100 I 254,700 ! 44,300 I (86.2%) 1 Capital Outlay I 0 I 0 1 0 1 0 1 0 1 N/A 1 Total I 1,112,996 I 1,066,536 I 1,364,100 I 1,298,700 I 582,800 I (57.3%) 1 (1) Percent Change: "10/11 Adjusted Budget" column compared to"11/12 Budget" column. "N/A" = Not Applicable. J 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: LAND DEVELOPMENT SERVICES 7500 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 555,572 641,579 654,200 654,200 326,800 1015 Part-Time/Seasonal Wages 0 0 0 0 11,700 1020 Overtime Salaries 1,082 1,055 4,400 4,400 0 1540 Fringe Benefits 340,055 358,020 385,400 385,400 200,000 TOTAL PERSONNEL 896,709 1,000,654 1,044,000 1,044,000 538,500 OPERATIONS & MAINTENANCE 2010 Memberships & Certifications 365 537 2,000 2,000 900 2015 Conferences, Meetings, and Training 145 0 0 0 0 2030 Uniforms 1,450 1,932 2,900 2,900 0 3010 Legal Services 5,000 2,861 10,000 5,000 6,000 3030 Development Professional Services 3,510 0 65,000 30,000 32,500 3090 Professional Services 171,670 42,228 83,200 58,200 0 3115 Information Technology Service Charges 3,500 3,200 3,000 3,000 3,000 4430 Small Tools and Equipment 528 157 500 300 0 5115 Traffic Signal Maintenance 0 0 138,000 138,000 0 5620 Vehicle Rental 27,200 12,700 12,400 12,400 1,900 6035 Telephone 2,919 2,267 3,100 2,900 0 TOTAL OPERATIONS & MAINTENANCE 216,287 65,882 320,100 254,700 44,300 TOTAL 1,112,996 1,066,536 1,364,100 1,298,700 582,800 FUNDING SOURCE: GENERAL FUND ($421,800); GAS TAX ($92,500); WATER UTILITY FUND ($34,800); SEWER UTILITY FUND ($33,700) J 13 I it YvY'•id tl CITY OF CHINO HILLS INCORPORATED 1 9 9 1 it This page intentionally left blank. J 14 its z Xo z n ot Chino Reis i Ca 2a ions �y iAAt at'i Or9 Positions01.12 FU101ime ioai`tear 2 Finance city council Psinlinistratiournbet of cot eposl Ct'1 N1ana9er Trt1ea°PN CanoeINocoppnarytf u{t1} p4mSe}natIa A°QOnt\�fZ}} prFWn e Secretary(t) P.O taistta pnm�a M OA Director etivor l mount Gle e Senr°rSecretaol la l3) finance p� stet AccountClod< Jody R. gtOtnep° °5 '. er Services tions Ut�iifil�moer of Po 1���ie�lti� .� tCL'S Tdte anSUPaA�ouAG�'Uli t2) eN Depa�o n�'iClsmep0salo� Num one te N�n^ d � p Tate an t ft' er p ons peveioP o nT p Tate and Num µone -('eChn�Po�rons Rnat10�FuVlTrme ec(�} T, f0 Num ec \e\�onnauo�erect,do9Ya r�c an lti)`t SQ^Inr unatontechn°lo9 nrcan e - \nfo pdo tnisirat ie _ i _1 _nci L, =2`,(CD6ElC_1liE76S Dnfrormation Technology $1,154,800 7% Non-Departmental ____ Services $79,700 1% / . . " / / _::-.. Utility Customer Services $714,300 N 4% Development Program i �'r $12,509,600 Ii 75% /, Administration / $2,117,900 13/0 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY : FINANCE , FY 2010-11 FY 2011-12 ADOPTED! ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION Finance Director 1 1 Assistant Finance Director 1 1 Accounting Supervisor 1 1 Administrative Analyst I/II 1 1 Senior Accountant 1 1 Accountant I/II 2 2 Administrative Secretary 1 1 Payroll Technician 2 2 Senior Account Clerk 2 2 Secretary 1 1 Account Clerk I/II 3 3 Sub-Total 16 16 PROGRAM: INFORMATION TECHNOLOGY • Information Technology Manager 1 1 Senior Information Technology Technician 1 1 Information Technology Technician 1 1 Administrative Technician 1 1 Sub-Total 4 4 PROGRAM: UTILITY CUSTOMER SERVICES Supervising Account Clerk 1 1 Account Clerk I/I I 2 2 Sub-Total 3 3 TOTAL 23 23 PERMANENT PART-TIME POSITION ' PROGRAM: ADMINISTRATION Accountant I/II 1 1 TOTAL 1 1 K 3 A. x3r" f 3 to X , ,..,3,3„...,,,, ,,t i R,X ; s CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. K 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET FINANCE Personnel Services 2,183,073 2,364,261 2,461,700 2,461,700 2,528,300 Operations and Maintenance 17,064,114 13,450,891 14,314,200 43,148,800 13,934,500 Capital Outlay 8,924,281 77,200 0 0 113,500 TOTAL FINANCE BUDGET 28,171,468 15,892,352 16,775,900 45,610,500 16,576,300 PROGRAM Administration 2,014,819 2,255,397 2,110,900 2,099,200 2,117,900 Development Program 24,104,160 12,136,966 12,877,300 41,724,700 12,509,600 Information Technology 1,344,365 975,978 1,152,300 1,152,300 1,154,800 Non-Departmental Services 199,320 53,311 87,900 87,900 79,700 Utility Customer Services 508,804 470,700 547,500 546,400 714,300 TOTAL FINANCE 28,171,468 15,892,352 16,775,900 45,610,500 16,576,300 K 5 Finance Amin' ration Program Purpose The Finance Department recommends fiscal policies to City management and implements such policies. The Department provides fiscal support to all City Departments and programs and ensures that the fiscal affairs of the City are effectively managed in accordance with the City's municipal code, policies, and State and Federal statutes. Primary Activities The primary activities are preparing annual and periodic financial reports and analyses, preparation of the annual budget, controlling expenditures for budgetary accounts, investing idle funds, and providing payroll, accounts payable, accounts receivable, cashiering, utility billing, business license, purchasing, and accounting services. Significant Changes from Prior Year • Prepare a Request for Proposal for GASB 45 Actuarial Study Postemployment benefits. • Complete an Accounting Procedure Manual. • Revise Purchasing Manual. • Citizens Business Bank will be providing banking services with significant cost savings. Significant Items of Capital Outlay None Performance Measures • Prepare significant program changes and budget modifications quarterly. • Continue to improve, enhance, and maintain accounting systems. • Evaluate current service delivery to determine ways of improving efficiency, effectiveness, timeliness, and consistency of accounting support services. • Submit timely and accurate monthly revenue and expenditure status and Treasurer's reports, and the Comprehensive Annual Financial Report (CAFR) to the City Council. • Provide friendly and efficient cashiering services. • Deposit all City funds within one day following receipt of funds. • Timely invest all funds not required for expenditures or bank compensatory balances. • Prepare business licenses within two weeks after receipt of payment from applicant. • Select vendor via informal bid process within five days of receipt of approved purchase requisition and complete purchase order within three days following selection of vendor. • Reconcile Trust Deposit accounts and process refunds, if applicable. K 6 Finance Administration FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual I Personnel I 1.537.621 I. 1.667.128 I 1.723.800 I 1.723,800 I 1.754,400 I 1.8% I I Operations& Maintenance I 477,198 I 588,269 I 387,100 I 375,400 I 363,500 I (6.1%) I I Capital Outlay _ I 0 I 0 1 0I 0 I 0 I N/A I I Total I 2,014,819 12,255,397 I 2,110,900 I 2,099,200 I 2,117,900 I 0.3% I (1) Percent Change: "10/11 Adjusted Budget"column compared to"11/12 Budget"column. "N/A" = Not Applicable. K 7 ..6._ a -4.--sistst.\\ rnhIt c4. „vie l y� �,NFa Y ,f 1;" i titiliVrar ...moi w; IL, CITY OF CHINO HILLS 4 Z N C O R P O R A T 6 D 1 9 F 1 This page intentionally left blank, K 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: ADMINISTRATION 1200 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 932,736 1,056,044 1,062,900 1,062,900 1,077,200 1015 Part-Time/Seasonal Wages 26,428 0 0 0 0 1020 Overtime Salaries 2,385 828 13,700 13,700 4,500 1540 Fringe Benefits 576,072 610,256 647,200 647,200 672,700 TOTAL PERSONNEL 1,537,621 1,667,128 1,723,800 1,723,800 1,754,400 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 1,570 1,830 1,800 1,600 2,000 2015 Conferences, Meetings, and Training 4,353 4,449 0 0 0 2030 Uniforms 89 107 200 200 200 3020 Financial Services 123,703 149,876 151,900 151,900 134,600 3090 Professional Services 111,268 20,205 0 0 12,000 3105 Temporary Employee Services 6,333 0 0 0 0 3115 Information Technology Service Charges 198,300 202,500 194,400 194,400 179,000 3190 Contractual Services 223 124 600 600 600 4010 Legal Advertising 1,988 501 2,600 2,600 2,600 4030 Printing and Photocopy Services 11,185 3,150 12,200 9,300 9,300 4035 Postage and Express Delivery 88 302 900 900 900 4430 Small Equipment and Tools 71 0 500 500 500 4440 Office Supplies 11,099 6,853 7,800 7,800 7,600 4450 Reference Materials and Services 202 30 600 600 600 5025 Office Equipment Maintenance 808 827 900 900 900 6035 Telephone 452 466 700 700 700 7610 Uncollectible Accounts 5,466 197,049 12,000 3,400 12,000 TOTAL OPERATIONS & MAINTENANCE 477,198 588,269 387,100 375,400 363,500 TOTAL 2,014,819 2,265,397 2,110,900 2,099,200 2,117,900 FUNDING SOURCE: GENERAL FUND ($2,117,900) K 9 Finance Develo • ment ' ro• ram Program Purpose This program provides the resources to construct various facilities for the City's residential and commercial development program, which includes the Traffic Facilities Fee, Storm Drain Facilities Fee, Water Facilities Fee, Sewer Facilities Fee, General Facilities Fee, Park Facilities Fee, and the Existing Infrastructure Fee. In addition, this program provides for the administration of the 2007 Certificates of Participation, the Community Facilities Districts and the Assessment Districts debt obligations. Primary Activities The activities of this program include providing resources for the construction of street, drainage, parks, traffic signals, water and sewer distribution facilities, and acquisition of street right of way. The activities also include the monitoring for and accounting of the developer reimbursement agreement debt that was incurred for resources to construct the above facilities. Additionally, this program's activities include administering six debt issues including the 2007 Certificates of Participation, establishing the annual CFD special taxes and administering the annual levy and collection of the special taxes, and accounting for the appropriations of the special tax revenues. Besides the above activities, this program's activities include administering assessment district bond issues, establishing and administering the annual assessment district levies and collection of the levies. Significant Changes from Prior Year • General decline in developer activity use of credits. • Chino Hills Financing Authority Revenue Bonds (Community Facilities District Bond Program), Series A expected payoff in FY 2011-12. Capital Projects funded by Community Facilities District Funds and Development Fees Funds • Additional Pump at Soquel Canyon Pump Station • Bird Farm Park • City Entrance Monument Signs— Phase II • English Channel Improvement • English Springs Park Restroom • Fairfield Ranch Phase II • High Zone Recycled Water System • Intermediate Zone Recycled Water Reservoir • Los Serranos Channel Mitigation Project • Peyton Drive/Eucalyptus • Reservoir No. 18 • Supervisory Control & Data Acquisition System (SCADA) • Torrey Pines Park Modifications • Traffic Signal These capital projects are funded by transfer out of funds to the Capital Improvement Fund. K 10 Finance Deve opment ' ro• ram Performance Measures • Development fees collected to retire existing assessment district liens for bond call payments will be timely and accurately accounted. • The annual assessment district levies will be prepared and forwarded to the County no later than the second week in August of the fiscal year that the levy is imposed. • The CFD special tax levy resolutions will be presented for City Council approval at the second meeting in October of the fiscal year that precedes the fiscal year of the tax levy. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) I Personnel I 0 1 0 1 0 1 0 1 0 1 N/A i I Operations & Maintenance 15,208,4151 I 12,059,766 112,877,300 141,724,700 I 12,509,600 I (2.9%) j I Capital Outlay I 8,895,745 I 77,200 I 0 1 0 I 0 I N/A j I Total 124,104,160 12,136,966 112,877,300 141,724,700 I 12,509,600 I (2.9%) 1 (1) Percent Change: "10/11 Adjusted Budget" column compared to"11/12 Budget" column. "N/A" = Not Applicable. (2) Fiscal Year 08/09 and 09/10 Capital Outlay includes Community Facilities Districts funded capital projects only. K 11 ie _, 4, ':;,. j rY. r r? ti N /Ski:� L qk CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. K 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: DEVELOPMENT PROGRAM VARIOUS FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011.12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 3010 Legal Services 4,791 1,197 36,300 6,600 16,300 3020 Financial Services 140,994 116,543 121,700 117,500 108,300 3090 Professional Services 31,185 10,818 4,200 600 4,300 7010 Interest Payments 5,543,962 4,926,887 4,641,700 4,351,200 3,544,100 7015 Principal Payments 7,494,292 5,219,444 6,166,100 35,136,500 7,094,400 7025 Bond Call Payments 235,413 0 5,200 0 0 7030 Assessment District Credits 220,644 145,130 428,000 131,400 315,800 7050 Debt issue Expense 0 0 0 604,800 0 7220 Administrative Overhead 641,400 653,100 638,900 495,900 527,800 7415 Special Departmental Expense 0 14,826 0 0 0 7710 Developer Reimbursement Agreements 294,104 219,622 153,700 168,300 176,000 7790 Refund Property Owner Contributions 803 60,031 0 0 0 7950 Settlement and Judgements 600,827 692,168 681,500 711,900 722,600 TOTAL OPERATIONS & MAINTENANCE 15,208,415 12,059,766 12,877,300 41,724,700 12,509,600 CAPITAL OUTLAY 8990 Contributions To Construction Funds 8,895,745 77,200 0 0 0 TOTAL CAPITAL OUTLAY 8,895,745 77,200 0 0 0 TOTAL 24,104,160 12,136,966 12,877,300 41,724,700 12,509,600 FUNDING SOURCE: DEVELOPMENT FEE FUNDS ($1,246,100), COMMUNITY FACILITIES DISTRICTS FUNDS ($8,684,400), ASSESSMENT DISTRICT FUNDS ($501,800), GENERAL FUND ($2,077,300) K 13 Finance n 'ormation +Technology Program Purpose The Information Technology (IT) program provides for the centralized fiscal and operational control of the City's technology hardware, software, voice and data infrastructure, including policies, procedures, acquisitions, and security. Primary Activities The program's primary activities include the acquisition and maintenance of the citywide technology infrastructure, network and server architecture, enterprise business applications, voice & data communications and desktop computing systems. The program provides for network administration, application integration & support, desktop support services, asset management and end user training in support of the City departments. Significant Changes from Prior Year • Electronic Document Management System Conversion (LibertyNET to OnBase) Significant Items of Capital Outlay • Desktop Virtualization (Extend the longevity of the current Dell desktop computing environment— project to occur over the next 2 fiscal years) Performance Measures • 99.99% network and server availability; 80% of desktop hardware/software problems resolved within 1 business day; 90% within 3 business days. • Execute the IT Strategy in support of the Government Center, • Develop and deploy IT policies and procedures in support of City departments. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel ( 390,632 446,034 459,900 j 459,900 j 397,600 I (13.5%) Operations & Maintenance 925,197 j 529,944 ( 692,400 I 692,400 j 693,700 j 0.2% Capital Outlay ( 28,536 0 I 0 j 0 I 63,500 I 100.0% Total 1,344,365 975,978 I 1,152,300 1,152,300 I 1,154,800 I 0.2% I (1) Percent Change: "10/11 Adjusted Budget" column compared to"11/12 Budget" column. "N/A" = Not Applicable, K 14 CITYF O CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: INFORMATION TECHNOLOGY 2520 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL , 1010 Regular Salaries 242,609 285,161 289,400 289,400 242,700 1020 Overtime Salaries 5,122 1,056 1,700 1,700 1,800 1540 Fringe Benefits 142,901 159,817 168,800 168,800 153,100 TOTAL PERSONNEL 390,632 446,034 459,900 459,900 397,600 OPERATIONS & MAINTENANCE 2010 Membership& Certifications 640 640 800 800 800 2015 Conferences, Meetings, and Training 19,765 10,695 0 0 0 3010 Legal Services 0 38 0 0 0 3090 Professional Services 2,835 2,300 7,300 7,300 16,500 3105 Temporary Services 49,914 0 0 0 0 3110 Computer Services 314,966 237,530 317,500 317,500 291,500 3190 Contractual Services 74,971 88,695 93,400 93,400 133,400 4015 Advertising & Promotion 0 142 300 300 300 4035 Postage & Mailing 120 0 300 300 300 4420 Computer Hardware and Software 244,601 25,170 14,000 14,000 6,400 4450 Reference Materials and Services 195 195 200 200 200 5025 Office Equipment Maintenance 95,785 56,861 167,600 167,600 152,300 5625 Equipment Rental 20,341 0 0 0 0 6035 Telephone 4,014 3,085 2,900 2,900 3,100 7010 Interest Payment 11,550 14,493 0 0 0 7220 Administrative Overhead 85,500 90,100 88,100 88,100 88,900 TOTAL OPERATIONS & MAINTENANCE 925,197 529,944 692,400 692,400 693,700 CAPITAL OUTLAY 8050 Office Furniture and Equipment 28,536 0 0 0 63,500 TOTAL CAPITAL OUTLAY 28,536 0 0 0 63,500 TOTAL 1,344,365 975,978 1,152,300 1,152,300 1,154,800 FUNDING SOURCE: INFORMATION TECHNOLOGY FUND ($1,154,800) K 15 Finance Non-De 'artmentail Services Program Purpose The purpose of this program is to account for the appropriations that are not readily accounted for in other programs. Primary Activities The primary activities of this program include coordination of Citywide mailing services and stationery acquisitions. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Mail services will be provided daily by 3:00 p.m. • City letterhead will be properly inventoried to ensure no interruption of services to all department use. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 1 0 1 0 I 0 1 0 1 6 1 N/A 1 1 Operations& Maintenance I 199,320 I 53,311 I 87,900 I 87,900 1 79,700 I (9.3%) 1 Capital Outlay I 0 1 0 I 0 1 0 1 0 I N/A Total I 199,320 1 53,311 I 87,900 I 87,900 1 79,700 I (9.3%) 1 (1) Percent Change: "10/11 Adjusted Budget"column compared to"11/12 Budget" column. "N/A" = Not Applicable. K 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: NON-DEPARTMENTAL SERVICES 2500 FY 2008.09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 Membership and Certifications 630 150 200 200 200 3090 Professional Services 34,110 0 0 0 0 4015 Advertising and Promotion 14,813 0 0 0 0 4030 Printing and Photocopy Services 19,490 2,643 14,400 14,400 4,400 4035 Postage and Express Delivery 32,274 31,652 36,700 36,700 40,000 4430 Small Tools and Equipment 29,659 0 1,500 1,500 1,500 4440 Office Supplies 12,427 8,934 18,400 18,400 18,400 4445 Special Parts and Supplies 55,917 9,932 16,700 16,700 15,200 TOTAL OPERATIONS & MAINTENANCE 199,320 53,311 87,900 87,900 79,700 TOTAL 199,320 53,311 87,900 87,900 79,700 FUNDING SOURCE: GENERAL FUND($79,700) K 17 Finance us omer ervice Program Purpose The purpose of the program is to provide services to the customers of the City's water utility. Primary Activities The primary activities of this program include utility billing, water connection service, and delinquent payment notification services. Significant Changes from Prior Year None Significant Items of Capital Outlay • Utility Billing System Replacement Performance Measures • Timely and accurately bill customers for water, sewer, and trash services on a monthly basis in accordance with timely established billing cycles. • Connect and disconnect customer's water service within one day of the customer's request. • Notify customers with delinquent water bills in accordance with established bill due date cycles and in accordance with procedures established by state statutes. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual I Personnel 254,820 I 251,099 I 278,000 I 278,000 I 376,300 I 35.4% Operations & Maintenance 1 253,984 I 219,601 I 269,500 I 268,400 I 288,000 I 6.9% I Capital Outlay I 0 1 0 I 0 1 0 1 50,000 1 100% 1 Total I 508,804 I 470,700 I 547,500 I 546,400 I 714,300 I 30.5% 1 (1) Percent Change: "10/11 Adjusted Budget" column compared to"11/12 Budget" column. "N/A"= Not Applicable. K 18 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: UTILITY CUSTOMER SERVICE 1210 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 146,563 151,803 159,000 159,000 217,800 1020 Overtime Salaries 485 250 2,500 2,500 5,300 1540 Fringe Benefits 107,772 99,046 116,500 116,500 153,200 TOTAL PERSONNEL 254,820 251,099 278,000 278,000 376,300 OPERATIONS & MAINTENANCE , 2030 Uniforms 406 107 800 800 800 I 3090 Professional Services 0 0 4,100 3,000 3,000 3115 Information Technology Service Charges 69,500 42,000 41,300 41,300 42,200 3190 Contractual Services 38,186 36,735 45,800 45,800 45,600 4030 Printing and Photocopy Services 25,878 26,223 29,500 29,500 30,100 4035 Postage and Express Delivery 113,051 110,965 142,500 142,500 161,900 4430 Small Equipment and Tools 447 1,769 1,600 1,600 500 4440 Office Supplies 5,622 916 2,500 2,500 2,500 5025 Office Equipment Maintenance 443 449 800 800 800 6035 Telephone 451 437 600 600 600 TOTAL OPERATIONS & MAINTENANCE 253,984 219,601 269,500 268,400 288,000 CAPITAL OUTLAY 8050 Office Furniture & Equipment 0 0 0 0 50,000 TOTAL CAPITAL OUTLAY 0 0 0 0 50,000 TOTAL 508,804 470,700 547,500 546,400 714,300 FUNDING SOURCE: WATER UTILITY FUND ($714,300) K 19 (71 P.,'C4 .iw-• 't.( •illi'..^:- <4 tit 01�.-77-. meq w CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. K 20 U, C w I,/ of Chin Hills City Organization n Activity Futime PositionsActivity Fiscal*Year PUblic Warks City Council City Manager Administratioe positions t Number of VeilTime e(t) Title anPd Miniseativ Analyst retary(f) pdmm,svative Una GeM(t) Works Director Seniorec Account (2) Public ura p JohnM Sanitation Maintenance Vlainten imePoc ons San Ptumbet of Full (t) t and Landscape TRte and Sanitation Supervisor orae () r,,,, - s Senior Maintenance solo ket tttt(tit parkHance Maintenance Ye Positions j Maintenance ain u6 (ime P r of F µana4er(} Facilities Trite and Num and ppe aeons y son(t) Mainr of F Time posiftoons M Pa Pants and Open Spic aced0f t(a)3) Winter of Fu Supervisor(t) t.andscaa mance Woke $°Main Maintenance Worker IRI(5} equipment Title and t1Urn antennae Worxet(t) �--) Maintenance PositioSeniot ns Fa Maintenance IM(2) .--""' Number of F W ofKee(t} Maintenance Water Title and Maintenance Nt t) i \ IIST \tomer l)Prod (t) Title and Sorriestµ nce$WoNKer(2)isot } Maintenance aintena AdminisaratN hnan tilt(2) Scree. ,sten worker Vll(b) Water o nse TOC sick eeatrst N) Storm System f Ma�nme Positions Senior Maintenance enancy Utility r MaintaUonWorKet(31 Maine genion Maintenance Wow (t) Title and Num None tomer Sante Reps Customer Meter Reader(2) Meter `'' X01or =,:li 2 Equipment 61911 aintenance $1,058,400 3% Administration6=aciiities Maintenance $872,600 $1,168,100 2% 3% a ===_-- Parks and Landscape 1 CI = CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC WORKS FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION Public Works Director 1 1 Administrative Analyst I/II 1 1 Administrative Secretary 1 1 Senior Account Clerk 1 1 Secretary 1 2 Sub-Total 5 6 PROGRAM: EQUIPMENT MAINTENANCE Senior Maintenance Worker 1 1 Maintenance Worker I/II 1 1 Sub-Total 2 2 PROGRAM: FACILITIES MAINTENANCE Facilities Maintenance Supervisor 1 1 Senior Maintenance Worker 1 1 Maintenance Worker I/II 2 2 Sub-Total 4 4 PROGRAM: PARKS AND LANDSCAPE MAINTENANCE Maintenance and Operations Manager 1 1 Parks and Open Space Supervisor 1 1 Landscape Inspector I/II 2 2 Senior Maintenance Worker 3 3 Maintenance Worker I/ll 5 5 Sub-Total 12 12 PROGRAM: SANITATION MAINTENANCE Sanitation Supervisor 1 1 Senior Maintenance Worker 1 1 Maintenance Worker I/II 5 5 Sub-Total 7 7 L 3 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC WORKS , FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: STORM SYSTEM MAINTENANCE Maintenance Worker I/II 0 0 Sub-Total 0 0 PROGRAM: STREET MAINTENANCE Street Maintenance Supervisor 1 1 Senior Maintenance Worker 2 2 Maintenance Worker I/Il 4 4 Sub-Total 7 7 PROGRAM: WATER Water and Sewer Manager 1 1 Customer Service Supervisor 1 1 Water Distribution Supervisor 1 1 Water Production Supervisor 1 1 Administrative Analyst II 1 1 Water Quality Technician I/II 2 2 Utility Conservation Specialist 1 1 Senior Maintenance Worker 3 3 Maintenance Worker I/II 9 10 Customer Service Representative 1 1 Meter Reader 2 2 Sub-Total 23 24 TOTAL 60 62 PERMANENT PART-TIME POSITION PROGRAM: STREET MAINTENANCE Parking Enforcement Officer 2 2 TOTAL 2 2 L 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PUBLIC WORKS Personnel Services 5,108,846 5,065,461 5,333,400 5,313,300 5,761,400 Operations and Maintenance 28,724,906 30,167,917 31,538,900 30,681,600 31,947,000 Capital Outlay 2,175,860 1,419,534 1,611,200 1,656,300 2,362,000 TOTAL PUBLIC WORKS 36,009,612 36,652,912 38,483,500 37,651,200 40,070,400 PROGRAM Administration 823,731 773,206 786,300 786,400 872,600 Equipment Maintenance 958,473 956,209 1,253,400 1,278,100 1,058,400 Facilities Maintenance 1,263,767 1,214,769 1,234,600 1,181,100 1,168,100 Parks and Landscape Maintenance 8,695,309 8,883,008 8,927,700 8,943,900 9,254,000 Sanitation Maintenance 4,585,632 4,635,615 4,935,400 4,954,400 5,030,300 Storm System Maintenance 114,953 177,092 18,400 19,400 16,900 Street Maintenance 1,761,201 1,632,443 1,560,600 1,560,000 1,595,100 Water 17,806,546 18,380,570 19,767,100 18,927,900 21,075,000 TOTAL PUBLIC WORKS 36,009,612 36,652,912 38,483,500 37,651,200 40,070,400 L 5 Public Works Administration Program Purpose The purpose of the Administration Division is to provide coordination and support to the department divisions. Administration establishes organizational goals, provides technical and management support, and coordinates and monitors budgets for the largest department in the City, both in operations and resources. This Program coordinates the Customer Service Order program, the Flag Donation and the Military Banner Program and supports the Voluntary Graffiti Abatement Team. Primary Activities The primary activities of the Administration Division include coordination of the Customer Service program; preparation of agenda items for the City Council, the coordination and implementation of the annual budget; oversight of departmental purchasing; coordination of data processing; personnel and training management; coordination of the Flag Donation and Military Banner Program; office equipment and supplies; preparation of departmental policies and procedures; departmental records and data management; and general oversight of all the divisions within the Public Works Department. The cost of this function is allocated over all the divisions in the department. The General Fund supports 5.29% of the total costs of this operation. Significant Changes from Prior Year • A part-time Administrative Clerk position has been eliminated. • A Secretary position has been moved from Community Development Department. Significant Items of Capital Outlay None Performance Measures • Refine the system for tracking and reporting utility usage. • Continue to update departmental Policy and Procedures Manual. • Assist in the installation of the Facility Replacement Program. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel 638,387 I 613,443 I 650,700 I 651,100 I 728,000 I 11.9% Operations & Maintenance I 185,344 I 159,763 I 135,600 I 135,300 1 144,600 I 6.6% Capital Outlay I 0 I 0 I 0 1 0 1 0 1 N/A Total 823,731 I 773,206 I 786,300 I 786,400 I 872,600 I 11.0% j (1) Percent Change: 10/11 Adjusted Budget" column compared to"11/12 Budget" column. "N/A" = Not Applicable. L 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: ADMINISTRATION 8001 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 373,765 369,540 385,100 385,100 444,300 1015 Part Time/Seasonal Wages 19,996 20,834 25,300 25,300 0 1020 Overtime Salaries 1,686 3,021 0 400 500 1540 Fringe Benefits 242,940 220,048 240,300 240,300 283,200 TOTAL PERSONNEL 638,387 613,443 650,700 651,100 728,000 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 0 215 300 300 300 2015 Conferences, Meetings, and Training 3,888 674 0 0 0 2030 Uniforms 248 300 400 400 400 3105 Temporary Employee Services 11,149 0 0 0 0 3115 Information Technology Service Charge 106,500 93,800 81,100 81,100 93,700 3140 Refuse 3,905 3,774 4,200 4,200 4,200 4010 Legal Advertising 815 620 600 600 600 4030 Printing and Photocopy Services 8,432 6,253 6,300 6,300 5,000 4035 Postage and Express Delivery 18 43 100 200 100 4430 Small Equipment and Tools 1,277 5,765 0 0 0 4440 Office Supplies 8,958 14,517 12,000 12,000 11,000 4450 Reference Materials and Services 1,120 63 500 500 500 5025 Office Equipment Maintenance 0 0 0 200 0 5045 Graffiti Removal 25,197 26,009 21,800 21,200 20,600 5620 Vehicle Rental 10,500 4,400 4,200 4,200 4,100 6035 Telephone 3,337 3,330 4,100 4,100 4,100 TOTAL OPERATIONS& MAINTENANCE 185,344 159,763 135,600 135,300 144,600 TOTAL 823,731 773,206 786,300 786,400 872,600 • FUNDING SOURCE: GENERAL FUND ($872,600) - See Note Note: Administration Division expenditures are allocated over the divisions in Public Works through department overhead charges (Military Banner cost of$4,000 that is revenue neutral, plus $1,600 Conference & Training budget that was moved to Human Resources budget) The final allocation is shown below: General Fund 46,000 Gas Tax 30,300 Parks and Landscape 152,400 Street Sweeping 7,200 Water 494,500 Sanitation 121,800 Equipment Maintenance 18,000 870,200 L 7 Public Works E •°ui • ment Maintenance Program Purpose The Equipment Maintenance Program provides for and coordinates the maintenance and repairs of the City's vehicles and equipment. The Equipment Maintenance function is funded by rental charges to each of the City's vehicles. These rates are then charged to the respective departments using the vehicles, These revenues provide for vehicle replacement, maintenance, fuel, insurance, operational costs, and overhead. Primary Activities By the end of FY 2011-12, the Equipment Maintenance program will be responsible for the repair and replacement of 111 vehicles (self-propelled) and 41 (non-self-propelled) pieces of maintenance equipment. City vehicles are maintained through a combination of staff and several contracts. This division is also responsible for the development of the vehicle replacement schedule, new vehicle specifications, and the sale of surplus equipment. Significant Changes from Prior Year • The cost of fuel is a significant part of this budget and remains unpredictable. Staff is estimating an average of $3.40 per gallon for Fiscal Year 2011-2012. • The five-year replacement schedule has been updated due to new California Air Resource Board (CARB) regulations. Significant Items of Capital Outlay • Replace two Ford F150 Pickup Trucks $37,400 Supplemented by Water Fund in the amount of $24,400 for a total of $61,800. • Replace Trailer mounted Emergency Generator $89,200 Supplemented by Water Fund in the amount of $10,800 for a total of $100,000. • Replace John Deere Tractor $46,900 Supplemented by Parks and Landscape Fund in the amount of $78,100 for a total of$125,000. • Replace Front-end Loader $87,600 Supplemented by Water Fund in the amount of $52,400 for a total of $140,000. Performance Measures • Implement Citywide Generator Preventive Maintenance Program. • Establish a Regulatory Permit Program. L 8 Public Works E• ui •ment Maintenance FY 2008-09 FY 2009-10 FY 2010-11 FY 2010.11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual I Personnel I 203,408 ( 258,966 261,200 I 251,000 ( 268,400 I 2.8% I Operations& Maintenance I 492,991 I 524,241 I 555,100 I 529,200 I 528,900 I (4.7%) I I Capital Outlay ( 262,074 I 173,002 I 437,100 I 497,900 I 261,100 I (40.3%) 1 Total I 958,473 I 956,209 I 1,253,400 I 1,278,100 I 1,058,400 I (15.6%) I (1) Percent Change: "10/11 Adjusted Budget"column compared to"11/12" Budget"column. "N/A"=Not Applicable L 9 �yr a l!i'a 4 I 4 t ."7:.4i4 i r ,:•-:-hAt CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. L 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: EQUIPMENT MAINTENANCE 8200 1 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 123,099 156,648 160,200 150,300 160,200 1020 Overtime Salaries 211 15 1,800 800 1,800 1540 Fringe Benefits 80,098 102,303 99,200 99,900 106,400 TOTAL PERSONNEL 203,408 258,966 261,200 251,000 268,400 OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 0 0 0 200 0 2030 Uniforms 933 1,398 1,900 1,900 1,800 3190 Contractual Services 1,744 5,352 1,500 1,500 1,500 4310 Fuel 175,449 173,223 239,200 202,400 228,600 4315 Automotive Parts and Supplies 9,504 11,383 9,900 10,800 8,000 4410 Chemical Supplies 941 721 2,100 1,200 2,300 4430 Small Equipment and Tools 4,049 10,683 5,000 5,000 2,500 4445 Special Parts and Supplies 0 2,196 0 700 0 5035 Vehicle Maintenance 229,897 233,775 217,300 227,300 216,300 6035 Telephone 574 581 1,300 1,300 1,600 7121 Loss on Disposal of Asset 0 7,329 0 0 0 7220 Administration Overhead 46,500 49,000 47,900 47,900 48,300 7225 Departmental Overhead 23,400 28,600 29,000 29,000 18,000 TOTAL OPERATIONS & MAINTENANCE 492,991 524,241 555,100 529,200 528,900 CAPITAL OUTLAY 8060 Vehicles and Equipment 262,074 173,002 437,100 497,900 261,100 TOTAL CAPITAL OUTLAY 262,074 173,002 437,100 497,900 261,100 TOTAL 958,473 956,209 1,253,400 1,278,100 1,058,400 FUNDING SOURCE: EQUIPMENT MAINTENANCE FUND ($1,058,400) L 11 Public Works aci ales f amntenance Program Purpose The Facilities Program provides for the maintenance and repairs of the City's buildings. Responsibilities of this division include buildings used for city business, recreational activities, the Government Center Complex and public restrooms within City parks. The Facilities Maintenance staff is also responsible for shipping, receiving, warehousing, and mail service for the City and special projects. Primary Activities The Facilities Maintenance program is responsible for the repair and maintenance of the City's buildings including the Government Center Complex, Public Works Yard, Mystic Canyon Community Center, Sleepy Hollow Community Center, McCoy Equestrian Center, Grand Avenue Park, Community Park, and the Founders Recreation Center. This program also provides setup for meetings, assists in records storage and provides various services as needed to operate citywide functions. This program also maintains the City's 17 park restrooms, monument fixtures, and walkway lights. Significant Changes from Prior Year • One vacant Maintenance Worker position remains unfunded for FY 11-12 due to the economic downturn, but remains as an authorized position • The cost for telephone service was reduced due to a reduction in the number of single lines and the transfer on some lines to Centranet. • The cost of natural gas was reduced due to in-house training on the control systems for the heating/air-conditioning system. Significant Items of Capital Outlay • Renew lobby entrance floors $10,400 • Replace carpet on lobby stairs $ 2,500 • Add outside lighting at Founders Recreation Center $ 1,000 Performance Measures • Implement a digital imaging program for all City facilities. • Develop a Life Cycle Schedule for McCoy and Government Center Complex. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel 280,772 I 248,259 I 257,100 I 257,100 I 259,800 I 1.1% I Operations & Maintenance 947,683 I 966,510 I 967,100 I 924,000 I 894,400 I (7.5%) Capital Outlay I 35,312 I 0 I 10,400 ( 0 I 13,900 I 33,7% I I Total I 1,263,767 I 1,214,769 I 1,234,600 I 1,181,100 I 1,168,100 I (5.4%) (1) Percent Change: "10/11 Adjusted Budget" column compared to"11/12 Budget" column. "N/A" = Not Applicable. L 12 CITY OF CHINO HILLS ' ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: FACILITIES MAINTENANCE 2510 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 168,923 152,370 155,000 155,000 154,500 1020 Overtime Salaries 4,362 2,191 2,900 2,900 2,900 1540 Fringe Benefits 107,487 93,698 99,200 99,200 102,400 TOTAL PERSONNEL 280,772 248,259 257,100 257,100 259,800 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 240 0 100 100 300 2015 Conferences, Meetings, and Training 1,500 2,145 0 0 0 2030 Uniforms 2,633 2,455 2,400 2,400 2,700 3190 Contractual Services 51,548 82,717 60,200 60,200 50,000 4430 Small Equipment and Tools 9,469 11,794 4,000 4,000 4,300 4445 Special Parts and Supplies 82,357 92,542 83,600 83,600 67,600 5010 Parks and Landscape Maintenance 47,547 44,605 41,700 42,200 41,100 5012 Tree Maintenance 1,198 1,569 1,900 4,200 2,400 5020 Building and Structure Maintenance 32,879 75,196 51,900 51,900 43,600 5021 Custodial Services 177,104 177,949 220,400 217,700 216,300 1 5040 Communications Equipment Maintenance 436 500 1,200 500 500 5235 Distribution Plant Maintenance 0 0 700 700 700 5620 Vehicle Rental 96,500 46,800 46,400 46,400 42,400 6010 Water and Sewer 18,432 30,906 33,600 33,600 39,000 6015 Electricity 275,139 262,167 280,100 260,700 273,800 6030 Gas 25,486 32,362 39,500 20,900 20,900 6035 Telephone 96,824 71,742 70,200 65,700 52,200 7225 Departmental Overhead 23,400 23,900 24,200 24,200 31,100 7415 Special Departmental Expense 4,991 7,161 5,000 5,000 5,500 TOTAL OPERATIONS & MAINTENANCE 947,683 966,510 967,100 924,000 894,400 CAPITAL OUTLAY 8030 Buildings 4,291 0 10,400 0 13,900 8060 Vehicles and Equipment 31,021 0 0 0 0 TOTAL CAPITAL OUTLAY 35,312 0 10,400 0 13,900 TOTAL 1,263,767 1,214,769 1,234,600 1,181,100 1,168,100 FUNDING SOURCE: GENERAL FUND ($1,168,100) L 13 Public Works Parks and Landscape Maintenance Program Purpose The Parks and Landscape Program provides for the maintenance of 40 park facilities, over 700 acres of public landscaping, over 42,000 trees, and approximately 3,000 acres of public open space. The maintenance program provides safe, attractive settings for public recreational activities. These facilities improve the quality of life for the residents of the community. This Program provides weed abatement in public open space, lake maintenance, rodent control, and urban forestry management. Primary Activities Activities within this program include maintaining City parks, medians, common areas and slopes. The City's Parks and Landscape Division staff responds to customer complaints, requests, after- hours emergencies, and manages the landscape maintenance contracts. Additional maintenance responsibilities include: weed abatement, tree maintenance, irrigation testing, water management, vandalism repair, trail maintenance, litter removal from public parks, landscape and open space. This division provides emergency response for hazards and safety issues. This Program also coordinates the acceptance of additional landscape areas into the City's maintenance program. Significant Changes from Prior Year • A Maintenance Worker I/II position continues to be unfunded for fiscal year 2011-12 due to the economic downturn, but remains as an authorized position. • The parks are automatically controlled by the weather station located at Crossroads Park. • Five hundred trees were added to the City's inventory through a grant-funded project. • This budget reflects increases in water and electricity rates as proposed by the providers. Significant Items of Capital Outlay • Park Improvement FY 11/12 $ 515,000 • Plant, Restoration, Irrigation & Upgrade $ 236,200 • Forest Management Program $ 53,000 • Replace John Deere Tractor $ 78,100 Supplemented by Equipment Maintenance Fund in the amount of$46,900 for a total of$125,000. • Flail Mower $ 8,100 Performance Measures • Complete the initialization of the remaining controllers to operate through the weather station. • Continue our water conservation effort by converting to green friendly technologies. • Complete the Tree Inventory using grant funding FY 2008-09 ' FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual ( Personnel I 922,182 I 830,476 I 830,700 I 832,700 I 933,600 I 12.4% I I Operations & Maintenance I 7,714,891 I 7,521,203 I 7,257,000 I 7,257,200 I 7,430,000 I 2.4% Capital Outlay I 58,236 ( 531,329 I 840,000 I 854,000 ( 890,400 I 6.0% I I Total I 8,695,309 I 8,883,008 I 8,927,700 I 8,943,900 I 9,254,000 I 3.7% (1) Percent Change: "10/11 Adjusted Budget" column compared to"11/12 Budget"column, "N/A" = Not Applicable. L 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE MAINTENANCE 8400 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 529,868 515,525 506,100 506,100 558,700 1020 Overtime Salaries 59,339 7,660 4,200 6,200 6,200 1540 Fringe Benefits 332,975 307,291 320,400 320,400 368,700 TOTAL PERSONNEL 922,182 830,476 830,700 832,700 933,600 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 1,685 1,672 1,900 1,900 1,900 2015 Conferences, Meetings, and Training 3,601 2,172 1,600 1,600 0 2030 Uniforms 7,608 7,551 7,900 7,900 8,300 3010 Legal Services 4,180 1,064 0 0 0 3020 Financial Services 26,945 28,098 30,300 30,300 24,700 3090 Professional Services 0 22,831 2,200 0 1,000 3115 Information Technology Service Charge 21,300 34,900 34,900 34,900 20,900 3190 Contractual Services 62,443 100,269 73,900 72,900 71,400 4245 Traffic Signs 1,294 571 2,500 500 1,500 4410 Chemical Supplies 3,058 2,524 4,300 4,300 4,600 4430 Small Equipment and Tools 11,597 7,169 11,500 11,500 9,500 4445 Special Parts and Supplies 65,563 70,220 73,000 75,200 75,600 4450 Reference Materials and Services 106 305 200 200 200 5010 Parks and Landscape 2,619,473 2,443,365 2,238,600 2,238,600 2,223,200 5012 Tree Maintenance 293,685 187,114 179,700 179,700 187,500 5020 Building and Structure Maintenance 26,734 38,796 39,600 39,600 43,500 5021 Custodial Services 40,669 41,051 42,000 42,000 42,000 5235 Distribution Plant Maintenance 1,840 0 0 0 0 5490 Other Structural Repair and Maintenance 42,197 46,465 39,200 41,700 45,200 5590 Equipment Maintenance 6,782 8,517 10,400 10,400 6,900 5610 Facilities Rental 15,510 0 7,800 7,800 0 5620 Vehicle Rental 210,100 111,000 115,700 115,700 123,100 5625 Equipment Rental 2,093 663 6,900 6,900 4,300 6010 Water 1,108,328 1,250,148 1,270,200 1,270,200 1,332,700 6015 Electricity 141,478 142,265 145,200 146,000 153,300 6020 Street Light Power 501,419 527,989 524,000 524,000 550,200 6035 Telephone 11,075 7,464 5,500 5,500 6,100 7046 Taxes and Assessments 4,698 4,991 4,600 4,500 4,500 7220 Administrative Overhead 652,500 687,800 672,600 672,600 678,600 7225 Departmental Overhead 1,826,930 1,744,229 1,710,800 1,710,800 1,809,300 TOTAL OPERATIONS &MAINTENANCE 7,714,891 7,521,203 7,257,000 7,257,200 7,430,000 L 15 Iii 11 r 4 4 teletti ert t 4yFt 2{�r ' NY3 CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. L 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE MAINTENANCE 8400 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8015 Land Improvements 0 0 59,900 59,900 0 8030 Buildings 0 15,823 0 0 0 8040 Improvements Other Than Building 529 470,199 770,100 784,100 804,200 8060 Vehicles and Equipment 57,707 45,307 10,000 10,000 86,200 TOTAL CAPITAL OUTLAY 58,236 531,329 840,000 854,000 890,400 TOTAL 8,695,309 8,883,008 8,927,700 8,943,900 9,254,000 FUNDING SOURCE: GENERAL FUND ($642,700) LANDSCAPE AND LIGHTING DISTRICT FUNDS ($8,336,300) - See Note LOS SERRANOS LIGHTING DISTRICT FUNDS ($8,800) VELLANO LANDSCAPE AND LIGHTING DISTRICT FUNDS ($266,200) Note: 1) General Fund is subsidizing Landscape and Lighting District Funds in the amount of$244,300 2) General Fund obligation to Landscape and Lighting District Funds in the amount of$287,500 L 17 Public Works Sanitation aintenance Program Purpose The Sanitation Division ensures compliance to the Sewer System Management Plan via Closed Circuit Television (CCTV) inspection, sewer main cleaning, and pump maintenance at lift stations. The sewer infrastructure includes over 200 miles of sewer lines and 22 pumps and motors. Sanitation staff is responsible for assuring the reliability of the entire sewage system infrastructure to assure conveyance of all wastewater generated within the City limits to a treatment facility for further processing. Primary Activities The Sanitation Division's primary task is preventative maintenance of the sewer system, including lift stations, sewer mains, and all appurtenances. Other duties include responding to customer complaints, minor repairs and maintenance to sewer facilities. Significant Changes from Prior Year • Rebuilding of pumps has been reduced. • Sampling and flow monitoring requirements have been reduced based on updated mandates. • By-pass pump will be rented to assist in cleaning. Significant Items of Capital Outlay • Repairs to sewer lines and lift stations $100,000 Performance Measures • Use Global Positioning System to populate database with coordinates and attributes for manholes. • Clean 75 miles of sewer line by the end of the fiscal year. FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Project Budget Change (1) Budget Actual I Personnel I 548,350 566,034 708,200 708,200 1 730,400 ( 3.1% I Operations & Maintenance 13,784,437 I 3,909,456 14_,093,500 I 4,111.800 I 4.199.900 I 2.6% I Capital Outlay I 252,845 I 160,125 I 133,700 I 134,400 I 100,000 I (25.2%) Total 14,585,632 14,635,615 14,935,400 I 4,954,400 I 5,030,300 I 1.9% I (1) Percent Change: "10/11 Adjusted Budget"column compared to"11/12 Proposed Budget" column. "N/A" = Not Applicable. L 18 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 8120 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 333,519 348,290 424,100 424,100 430,300 1020 Overtime Salaries 2,444 3,192 2,900 2,900 2,900 1540 Fringe Benefits 212,387 214,552 281,200 281,200 297,200 TOTAL PERSONNEL 548,350 566,034 708,200 708,200 730,400 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 667 750 1,500 1,500 1,700 2015 Conferences, Meetings, and Training 1,592 714 1,000 1,000 0 2030 Uniforms 4,838 3,895 6,000 6,000 6,000 3010 Legal Services 1,862 3,173 500 500 500 3020 Financial Services 2,117 2,586 2,600 2,600 2,400 3090 Professional Services 64,061 0 0 0 0 3115 Information Technology Service Charges 15,900 34,000 25,000 25,000 19,400 3165 Sewer Treatment Services 2,746,184 3,070,652 3,228,900 3,228,900 3,232,900 3190 Contractual Services 35,420 14,001 25,200 25,200 10,600 4245 Traffic Signs 999 956 1,000 1,700 2,000 4410 Chemical Supplies 17,895 24,984 38,300 35,000 34,000 4430 Small Equipment and Tools 14,161 16,576 13,600 13,600 8,000 4445 Special Parts and Supplies 13,869 12,576 13,700 13,700 11,500 4450 Reference Materials and Services 0 287 200 200 100 5020 Building and Structure Maintenance 997 2,381 2,000 2,000 1,000 5110 Street Repair and Maintenance 0 0 1,000 1,000 1,000 5310 Sanitary Sewer Line Maintenance 90,891 16,857 25,000 30,000 25,000 5490 Other Structural Repair and Maintenance 2,794 1,425 1,000 3,000 1,500 5590 Equipment Maintenance 30,370 50,036 42,000 42,000 20,500 5620 Vehicle Rental 235,800 147,500 159,200 159,200 290,700 5625 Equipment Rental 0 0 500 500 10,500 6010 Water 15,483 5,118 8,500 6,000 6,500 6015 Electricity 31,673 37,995 38,000 39,000 40,700 6030 Gas 534 504 500 500 600 6035 Telephone 3,263 2,809 4,300 4,300 4,300 7220 Administrative Overhead 328,000 345,700 338,100 338,100 341,100 7225 Departmental Overhead 118,800 106,900 111,000 111,000 121,800 7610 Uncollectible Accounts 6,267 7,081 4,900 20,300 5,600 TOTAL OPERATIONS & MAINTENANCE 3,784,437 3,909,456 4,093,500 4,111,800 4,199,900 L 19 3 3 < ,604.4 CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. L 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 8120 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8040 Improvements other than Building 0 14,770 0 0 0 8060 Vehicles and Equipment 252,845 0 29,000 29,700 0 8210 Sanitary Sewer Lines 0 145,355 104,700 104,700 100,000 TOTAL CAPITAL OUTLAY 252,845 160,125 133,700 134,400 100,000 TOTAL 4,585,632 4,635,615 4,935,400 4,954,400 5,030,300 FUNDING SOURCE: SEWER UTILITY FUND ($5,030,300) L 21 Public Works Storm S stem Maintenance Program Purpose The purpose of the Storm System Maintenance Program is to ensure that all storm drain facilities and storm channels are maintained properly and provide the City with the means to comply with the National Pollutant Discharge Elimination System (NPDES) provisions of the Federal Clean Water Act of 1972. Primary Activities The Storm System Maintenance Program maintains and cleans the storm drainage facilities, including catch basins, storm drains, culverts, storm drainage pipes, storm channels, and retention and detention basins within the City. Scheduled maintenance is required in order to comply with Federal regulations. Significant Changes from Prior Year • Budget reflects maintenance of inlet/outlet basin per 1605 permit. • Completion of 1605 permit process has reduced professional services. • Weed abatement is no longer outsourced. Significant Items of Capital Outlay None Performance Measures • Use Global Positioning System and create attributes of 33% of manholes and catch basins. FY 2008.09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I 71,377 I 74,687 I 0 1 0 1 0 1 N/A I Operations& Maintenance I 43,576 I 102,405 I 18,400 I 19,100 I 16,900 I 8.2% I I Capital Outlay _ 0 1 0 i 0 1 0.1 0 1 NIA Total 1 114,953 I 177,092 I 18,400 I 19,100 1 16,900 I 8.2% I (1) Percent Change: "10/11 Adjusted Budget" column compared to"11/12 Proposed Budget" column. "N/A"= Not Applicable. L 22 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: STORM SYSTEM MAINTENANCE 8121 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 42,004 45,417 0 0 0 1020 Overtime Salaries 350 0 0 0 0 1540 Fringe Benefits 29,023 29,270 0 0 0 TOTAL PERSONNEL 71,377 74,687 0 0 0 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 298 70 0 0 0 2015 Conferences, Meetings, and Training 140 326 0 0 0 2030 Uniforms 548 537 0 0 0 3090 Professional Services 5,574 14,776 5,300 6,000 4,000 3190 Contractual Services 12,617 17,552 3,500 3,800 0 4410 Chemical Supplies 0 0 0 0 5,100 4430 Small Equipment and Tools 0 0 200 200 200 4445 Special Parts and Supplies 1,657 19,209 1,000 1,000 1,000 5315 Storm Drain Line Maintenance 0 0 5,000 5,000 5,000 5490 Other Structure Repair and Maintenance 10 37,170 1,000 1,000 1,000 5620 Vehicle Rental 18,800 9,400 0 0 0 6035 Telephone 532 465 0 0 0 7225 Departmental Overhead 3,400 2,900 2,400 2,400 600 TOTAL OPERATIONS & MAINTENANCE 43,576 102,405 18,400 19,400 16,900 TOTAL 114,953 177,092 18,400 19,400 16,900 FUNDING SOURCE: GENERAL FUND ($10,500), GAS TAX FUND ($6,400) L 23 Public Works Street Maintenance Program Purpose The Street Maintenance Program provides maintenance of public improvements located in the right- of-way. This includes providing safe clean roads, sidewalks, curbs and gutters. The energy cost for traffic control devices is a part of this program. The division provides preventive maintenance including street sweeping and repairs for approximately 200 lane miles of public streets through a combination of City work force and contract services. The management of approximately 3,800 street trees, not within the lighting and landscape districts, is also a part of this program. The Street Maintenance Division coordinates the pavement management program, along with the Capital Improvement Program team, provides the necessary field activities to identify and replace any unsafe curb, gutter, or sidewalk throughout the City. The Street Sweeping Enforcement keeps the City in compliance with NPDES as well as generating General Fund revenue. For fiscal year 2011/12 staff estimates that revenue to be $241,400. Primary Activities Through a combination of City staff and contractors, the Street Maintenance Division repairs street failures such as potholes, trench failures, cracks, water line repair patches and general pavement failure. Curb, gutter and sidewalk maintenance are also conducted using City personnel. Tree trimming, street striping, installation of traffic engineering requests, weed abatement of non- landscaped areas along roadways, and street sweeping are achieved through contractual services and part-time street sweeping ticketing staff. The City's Street Maintenance crew performs sign installations, traffic control in support of emergencies, hazardous material spill response, and in- house repair of concrete replacement and street repairs. Staff also coordinates the outsourcing of large street repairs. The Division is also responsible for cleaning debris and removing graffiti from public right-of-way. Significant Changes from Prior Year • One vacant Senior Maintenance Worker position remains unfunded for FY 11/12, but remains as an authorized position. • Staff anticipates the completion of the Ground-mounted Sign Replacement Program by the end of the calendar year as required by Manual Uniform Traffic Control Devices (MUTCD) guidelines. • The street sweeping contract was re-bid in FY 2010/11 for a lower per curb mile price. • Staff will re-bid the on-call asphalt repair contract in FY 2011/12 Significant Items of Capital Outlay • Annual Street Tree Improvement Project 5,000 Performance Measures • Identify and replace 100 "No Parking Anytime" signs throughout the City. • Paint 5 stamped crosswalks. • Continue the sign inventory. • Remove 94 trees and replace with 238 trees on Butterfield Ranch Road and Woodview as part of the Capital Improvement Program, L 24 Public Works Street Maintenance FY 2008.09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 588,976 1 544,720 629,800 I 629,800 660,400 I 4.9% I I Operations&Maintenance I 1,159,565 I 1,046,127 I 915,800 I 915,200 I 929,700 I 1.5% I Capital Outlay I 12,660 I 41,596 I 15,000 I 15,000 I 5,000 I (66.7%) Total ( 1,761,201 ( 1,632,443 I 1,560,600 I 1,560,000 I 1,595,100 I 2.2% I (1) Percent Change: "10/11 Adjusted Budget"column compared to"11/12 Budget"column. "N/A"= Not Applicable. L 25 j,i* ffl 44 I 76ylvs. 4 � u 44: � K Lx :4 %pyo Q ic4 F. } s i... t. Al CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. L 2 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: STREET MAINTENANCE 8300 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 306,373 326,294 370,600 370,600 379,600 1015 Part Time Salaries 38,635 1,455 0 0 0 1020 Overtime Salaries 12,072 7,695 13,000 13,000 13,000 1540 Fringe Benefits 231,896 209,276 246,200 246,200 267,800 TOTAL PERSONNEL 588,976 544,720 629,800 629,800 660,400 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 799 425 500 500 400 2015 Conferences, Meetings, and Training 3,139 823 1,400 1,400 0 2030 Uniforms 4,881 5,681 5,800 5,800 6,500 3020 Financial Services 19,476 19,636 20,000 20,000 19,500 3190 Contractual Services 14,100 30,318 9,800 9,800 9,800 4245 Traffic Signs 30,759 28,060 21,000 21,000 21,000 4430 Small Equipment and Tools 5,944 1,808 2,000 3,500 2,000 4445 Special Parts and Supplies 25,405 27,684 26,000 26,000 34,800 4450 Reference Material 0 64 200 200 200 5012 Tree Maintenance 60,773 63,078 64,700 64,700 64,700 5110 Street Repair and Maintenance 20,334 30,539 30,000 30,000 30,000 5111 Street Sweeping 173,358 178,618 185,200 183,100 183,600 5112 Pavement Striping 12,545 3,290 3,000 3,000 3,000 5115 Traffic Signal Maintenance 140,829 99,324 0 0 0 5590 Equipment Maintenance 806 0 500 500 500 5620 Vehicle Rental 253,200 139,500 145,300 145,300 133,200 6015 Electricity 34,992 35,703 37,200 37,200 39,100 6020 Street Light Power 159,784 176,548 167,000 167,000 175,400 6035 Telephone 10,741 12,828 12,800 12,800 14,600 7220 Administrative Overhead 146,400 154,300 150,900 150,900 152,200 7225 Departmental Overhead 41,300 37,900 32,500 32,500 39,200 TOTAL OPERATIONS& MAINTENANCE 1,159,565 1,046,127 915,800 915,200 929,700 CAPITAL OUTLAY 8040 Improvements other than Building 0 14,965 15,000 15,000 5,000 8060 Vehicle and Equipment 12,660 26,631 0 0 0 TOTAL CAPITAL OUTLAY 12,660 41,596 15,000 15,000 5,000 TOTAL 1,761,201 1,632,443 1,560,600 1,560,000 1,595,100 FUNDING SOURCE: GAS TAX (1,230,500) GENERAL FUND ($76,800) MEASURE I FUND ($3,400) STREET SWEEPING ASSESSMENTS ($284,000) SLEEPY HOLLOW ASSESSMENTS ($400) L 27 Public Works Water li Program Purpose The Water Division procures and maintains a reliable water supply to ensure a consistent delivery to its residents. Maintaining the integrity of the distribution system and storage facilities insures a dependable, adequate means to provide this service to its customers. Primary Activities The Water Program insures that all Federal and State water quality requirements for potable water are being met or surpassed through the testing of its water supply. The Water Division develops and implements preventive maintenance programs for all City owned water infrastructure including pipelines, water wells, booster stations, and storage facilities. Significant Changes from Prior Year • Water Division will now have costs allocated by subdivision: Administration, Distribution and Transmission, Meter Service, and Production and Storage. • Vacant Water Quality Technician I/II position to be filled this year. • Add one Maintenance Worker position to Water Distribution. • Budget reflects continued increases in water rates for import water suppliers. • Fixed water non-joint venture costs will be included in Water Production expense account 6012. • Radio read meter replacement program has been resumed with an extended completion date. • Purchase of resin, chemical and salt for running of wells. • Purchase of tools for new vehicle. Significant Items of Capital Outlay • Replace Front-end Loader $ 52,400 Supplemented by Equipment Maintenance Fund in the amount of $87,600 for a total of$140,000. • Replace two Ford F150 Pickup Trucks 24,400 Supplemented by Equipment Maintenance Fund in the amount of $37,400 for a total of$61,800. • Replace Trailer mounted Emergency Generator 10,800 Supplemented by Equipment Maintenance Fund in the amount of $89,200 for a total of$100,000. • Vehicle for additional Maintenance Worker 28,000 • Valve turning unit 35,000 • Radio read meters 899,000 • Paint Reservoir 30,000 • Repair/repave reservoir access roads 12,000 Performance Measures • Continue use of Global Positioning System and assign attributes to pressure reducing stations, inlet and outlet valves, as well as other water appurtenances. L 28 Public Works Water FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 1,855,394 I 1,928,876 1,995,700 I 1,983,400 I 2,180,800 9.3% 1 Operations& Maintenance I 14,396,419 15,938,212 I 17,596,400 I 16,789,500 I 17,802,600 1.2% 1 Capital Outlay I 1,554,733 I 513,482 I 175,000 I 155,000 I 1,091,600 I 523.8% 1 1 Total 17,806,546 18,380,570 19,767,100 18,927,900 21,075,000 6.6% 1 (1) Percent Change: "10/11 Adjusted Budget" column compared to "11/12 Budget" column. L 29 .t '-- . <4 rx (t4 Jµ. xEMt+ h CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. L 30 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: WATER 8110-8113 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010.11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 1,066,467 1,137,904 1,157,600 1,157,600 1,233,000 1015 Part-Time/Seasonal Wages 5,277 10,806 23,200 8,000 24,100 1020 Overtime Salaries 49,987 47,978 32,100 35,000 55,100 1540 Fringe Benefits 733,663 732,188 782,800 782,800 868,600 TOTAL PERSONNEL 1,855,394 1,928,876 1,995,700 1,983,400 2,180,800 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 3,151 3,305 3,200 3,200 3,500 2015 Conferences, Meetings, and Training 9,568 2,194 3,200 3,200 0 2030 Uniforms 11,087 11,912 13,800 13,800 18,000 3010 Legal Services 84,390 37,335 30,000 30,000 80,000 3020 Financial Services 15,659 19,543 20,700 20,700 19,900 3090 Professional Services 103,229 148,509 244,100 404,100 150,000 3115 Information Technology Service Charge 42,400 95,500 57,500 57,500 67,600 3190 Contractual Services 173,675 162,624 126,000 125,800 854,300 4030 Printing & Photocopying 6,610 10,070 8,900 8,900 9,600 4035 Postage & Express Delivery 3,816 3,456 5,100 5,100 10,400 4245 Traffic Signs 2,524 3,323 1,500 1,500 3,400 4410 Chemical Supplies 18,328 9,525 30,800 15,000 117,300 4430 Small Equipment and Tools 25,930 12,524 12,900 8,000 37,500 4445 Special Parts and Supplies 36,818 53,469 34,000 34,000 45,100 4450 Reference Materials and Services 194 70 900 900 2,400 5010 Parks and Landscape 4,157 4,262 4,800 4,800 6,100 5020 Building and Structure Maintenance 1,518 1,016 1,000 1,000 5,100 5110 Street Repair& Maint 65,028 42,380 55,000 60,000 70,000 5220 Water Lines& Main Maintenance 36,265 99,206 25,000 27,000 55,000 5225 Meter Maintenance 9,303 7,634 10,000 9,000 10,500 5235 Distribution Plant Maintenance 88,918 109,298 100,000 100,000 117,000 5490 Other Structural Repair and Maintenance 9,583 9,359 1,500 15,500 11,600 5590 Equipment Maintenance 35,321 72,146 700 35,000 82,600 5620 Vehicle Rental 439,700 262,500 263,200 263,200 531,100 5625 Equipment Rental 611 165 500 500 800 5690 Other Rental 129 129 200 200 200 6010 Water 8,263,246 10,017,882 9,959,100 8,723,400 7,367,700 6011 Water JT Venture Fix Costs 0 0 1,644,300 1,900,000 2,689,700 6012 Water Costs- Fixed 0 0 0 0 335,500 6025 Electricity 976,127 722,850 935,200 935,200 1,021,300 6030 Gas 427 510 500 500 600 6035 Telephone 11,283 10,066 13,200 13,200 14,100 7010 Interest Payments 1,059,009 1,027,708 994,500 994,500 954,600 7015 Principal Payments 1,184,895 1,200,000 1,240,000 1,240,000 1,280,000 7121 Loss on Disposal of Asset 0 9,040 0 0 0 L 31 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: WATER 8110-8113 FY 2008-09 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET II OPERATIONS & MAINTENANCE (Continued) 7220 Administrative Overhead 1,222,700 1,288,700 1,260,300 1,260,300 1,271,600 7225 Departmental Overhead 405,400 405,600 418,900 418,900 494,500 7610 Uncollectable Accounts 23,186 54,809 25,600 25,600 22,000 7710 Developer Reimbrs Agrmnts 3,099 0 0 0 0 7810 Water Conservation Program 19,135 19,593 50,300 30,000 42,000 TOTAL OPERATIONS & MAINTENANCE 14,396,419 15,938,212 17,596,400 16,789,500 17,802,600 CAPITAL OUTLAY 8060 Vehicles and Equipment 329,803 45,401 75,000 55,000 150,600 8420 Water Meters 1,224,930 443,747 100,000 100,000 899,000 8450 Water Supply Facilities 0 24,334 0 0 42,000 TOTAL CAPITAL OUTLAY 1,554,733 513,482 175,000 155,000 1,091,600 TOTAL 17,806,546 18,380,570 19,767,100 18,927,900 21,075,000 FUNDING SOURCE: WATER UTILITY FUND ($21,075,000) L 32 C RRENT YEAR CAPITAL IM ' ROVEMENT PROD M CITY OF CHINO HILLS FISCAL YEAR 2011-12 The Capital Improvement Program (CIP) for FY 2011-12 is fully funded and will utilize a combination of developer impact fees, general and special revenues, and, in some cases, existing reserves to complete the needed improvements. The proposed resources that will be used to support the FY 2011-12 CIP are included in this section following this page. Enhanced revenues and additional funding sources will be necessary to achieve funding for completion of the long-term program. This year's portion of the long-term CIP includes projects carried over from the 2010-11 fiscal year plus new projects totaling $24,016,500. Streets $7,997,200 Public Facilities 5,008,800 Parks/Open Space 1,377,600 Water 4,148,700 Recycled Water 2,344,000 Sewer/Storm Drain 3,140,200 Total $24,016,500 M 1 iviiti: A.4,434 4 44 h. •^-+ CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. M 2 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Balance Project Name Remaining New Total Streets: Peyton Drive/Eucalyptus Avenue Project $ 3,000,000 $ - $ 3,000,000 Fairfield Ranch Phase II 420,900 - 420,900 Los Serranos Infrastructure Improvement Project- Phase II 43,100 - 43,100 Carbon Canyon Road (SR 142)Widening 20,600 - 20,600 Los Serranos Infrastructure Improvements-SRTS 903,700 - 903,700 Pine Avenue Extension 7,000 - 7,000 Los Serranos Infrastructure Improvements-SRTS-Cycle 2 100,000 - 100,000 SR-71 Off Ramp Extension - 175,000 175,000 Pave Fairway Boulevard 156,500 - 156,500 Street Improvement Project-Annual (FY 2010-11) 850,000 - 850,000 Rehabilitation of Chino Hills Parkway 995,600 - 995,600 Street Improvement Program-Annual (FY 2011-12) 595,000 595,000 Sidewalk Replacement Program -Annual (FY 2011-12) - 125,000 125,000 Striping Program -Annual (FY 2011-12) - 50,000 50,000 1 Circulation Enhancement Program-Annual (FY 2011-12) - 20,000 20,000 ADA Compliance Program-Annual (FY 2011-12) - 25,000 25,000 Traffic Signal - 200,000 200,000 Street Tree Replacement - 35,000 35,000 Los Serranos Infrastructure Improvements - Phase 1C - 274,800 274,800 Total Streets $ 6,497,400 $1,499,800 $ 7,997,200 Public Facilities: Chino Hills Community Center 3,812,700 - 3,812,700 Material Storage Upgrade &Water Clarifier 119,500 - 119,500 City Entrance Monument Signs - Phase Il 348,000 - 348,000 Library Material and Equipment Project 248,200 - 248,200 Mystic Canyon Upgrades 22,500 - 22,500 Solar Panels at the City Yard 440,900 - 440,900 McCoy Barn/House Upgrades - 17,000 17,000 Total Facilities $ 4,991,800 $ 17,000 $ 5,008,800 Parks/Open Space: Crossroads Park North Restroom Enlargement 66,200 - 66,200 English Springs Park Restroom 162,500 - 162,500 Richland Pinehurst Community Park 1,028,900 - 1,028,900 Skate Park Parking Lot - 120,000 120,000 Total Parks and Open Space $ 1,257,600 $ 120,000 $ 1,377,600 M 3 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Balance Project Name Remaining New Total Water: Supervisory Control & Data Acquisition System (SCADA)-Water $ 183,700 $ - $ 183,700 Arsenic Remediation in City Well 15B 1,169,600 - 1,169,600 Upgrade Pressure Reducing Stations 251,600 - 251,600 Well 16 ASR 795,100 - 795,100 Replacement of Tank (R-7) 40,000 - 40,000 Well No. 5 Upgrades 300,000 - 300,000 I Pump to Waste Lines 205,900 - 205,900 B-9 Arsenic Analyzer 58,300 - 58,300 Fairway Boulevard Waterline 200,000 - 200,000 Reservoir No. 18 $ 30,000 $ 164,500 $ 194,500 Pave Access Roads - 250,000 250,000 Abandon Well 13 - 100,000 100,000 Butterfield Ranch Service Replacements - 300,000 300,000 Chlorination Station - 100,000 100,000 Total Water $ 3,234,200 $ 914,500 $ 4,148,700 Recycled Water: Intermediate Zone Recycled Water Reservoir 2,344,000 - 2,344,000 1 Total Recycled Water $ 2,344,000 $ - $ 2,344,000 Sewer/Storm Drains: Los Serranos Channel Mitigation Project $ 9,100 $ - $ 9,100 English Channel Improvement 2,485,000 - 2,485,000 Eucalyptus Sewer Line Access 236,200 - 236,200 Sewer Main Repair- Boys Republic 10,000 65,000 75,000 Butterfield Ranch Lift Station 100,000 100,000 Pomona Rincon Lift Station Upgrade 79,900 50,000 129,900 Supervisory Control & Data Acquisition System (SCADA) -Sewer 105,000 - 105,000 Total Sewer/Storm Drains $ 3,025,200 $ 115,000 $ 3,140,200 Total FY 2011-12 Projects $21,350,200 $2,666,300 $ 24,016,500 M 4 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Projected Project Name Actual Streets: Peyton Drive Phase 2A 969,800 Street Improvement Program FY 2008-09 977,300 Street Improvement Program FY 2009-10 361,000 Rehabilitation of Peyton Drive South of CHP 938,000 Rehabilitation of Peyton Drive from Grand Avenue to SR 71 1,078,000 Los Serranos Infrastructure Phase 2A 305,000 Circulation Enhancement FY 2010-11 20,000 Sidewalk Replacement Program FY 2010-11 150,000 Striping Program FY 2010-11 50,000 Traffic Controller Upgrade Program FY 2010-11 10,000 Rehabilitation of Pedestrian Pathways 120,000 Fairfield Ranch Road Bike Path Lane Painting 40,000 Total Streets $ 5,019,100 Public Facilities: Mystic Canyon Recreation Building Replacement 176,500 Founders Recreation Site Demolition 90,200 McCoy Enhancement Program (Donation) 1,000,000 Library Enhancement Phase II $75,000 Founders Recreation Facilities $220,000 Facilities Improvements-Various 12,000_ Total Public Facilities $ 1,573,700 PARKS/OPEN SPACE Community Park Overflow Parking Lot Asphalt 100,000 Total Parks/Open Space $ 100,000 Water: Additional Pump at Soquel Pump Station 152,000 Total Water $ 152,000 Recycled Water: High Zone Recycled Water System 3,197,000 Total Recycled Water $ 3,197,000 TOTAL FY 2010-11 COMPLETED PROJECTS $ 10,041,800 M 5 te 4i. / L., +i Y.to a}�� 1 Y CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. M 6 FY 2011-12 Capital Improvement Program Detail TR ETS Project Name: Peyton Drive/Eucalyptus Avenue Project Project Number: 800129 Program Year Initiated: FY 1997-98 Construction Year: FY 2010-11 Project Description: The entire project provides for widening of Peyton Drive from Grand Avenue to Chino Hills Parkway and extending Eucalyptus Avenue west of Peyton Drive to Galloping Hills Road. Phase 1 (Grand Avenue to English Road)was completed in 2007. Phase 2A was completed in 2010. Phase 2B — current construction - includes English Road to Eucalyptus Avenue. Phase 3 (Eucalyptus Avenue to Chino Hills Parkway) will be constructed in conjunction with the English Channel improvements. Funding Source: SAFETEA-LU Grant (FHWA Grant) - $1,779,500; SANBAG Grant- $1,220,500 Total Project Estimate: $23,906,300 Funding to Date: $16,867,300 FY 2011-12 budget is for phase 2B. Expenditures to Date: $13,867,300 FY 2011-12 Budget: $3,000,000 Project Name: Fairfield Ranch Road - Phase II Project Number: 800364 Program Year Initiated: FY 2000-01 Construction Year: FY 2014-15 (estimate) Project Description: Roadway and drainage improvements on Fairfield Ranch Road between its current terminus near Big League Dreams of Chino Hills Sports Park and Pine Avenue. Funding Source: Transportation and Community System Preservation Grant (FHWA Grant) —$63,400; Community Facilities District (CFD) No. 10 - $285,600; Gas Tax—71,900 Total Project Estimate: $6,900,000 Funding to Date: $719,100 Current funding is for environmental clearance and preliminary engineering only. Expenditures to Date: $298,200 FY 2011-12 Budget: $420,900 M 7 TREE S (continued) Project Name: Los Serranos Infrastructure Improvement Project— Phase II Project Number: S06002 Program Year Initiated: FY 2005-06 Construction Year: Future Project Description: This is the second phase of a multi-phase project to provide storm drain, curb, gutter, sidewalk, and street improvements in the Los Serranos neighborhood in conformance with the approved Los Serranos Infrastructure Improvements Master Plan. Funding Source: Measure I Total Project Estimate: $3,899,600 Funding to Date: $350,000 Current funding is for design only. Expenditures to Date: $306,900 FY 2011-12 Budget: $43,100 Project Name: Carbon Canyon Road (SR 142) Widening Project Number: S07002 Program Year Initiated: FY 2006-07 Construction Year: FY 2011-12 Project Description: Lengthening the westbound two-lane section of Carbon Canyon Road at Chino Hills Parkway by 1,000 feet. Initial funding is for design only. Caltrans to pay two-thirds of the total project costs of$400,000. Funding Source: Gas Tax- $19,200; Measure I - $1,400 Total Project Estimate: $133,300 (City portion only) Funding to Date: $60,100 Current funding will complete design and partially fund construction. Expenditures to Date: $39,500 FY 2011-12 Budget: $20,600 M 8 continue.' Project Name: Los Serranos Infrastructure Improvements —SRTS Project Number: S07011 Program Year Initiated: FY 2007-08 Construction Year: FY 2011-12 Project Description: Construct sidewalks, ADA access ramps, curb/gutter, and install street lights on various streets in the Los Serranos neighborhood. Funding Source: Safe Routes to School Grant (FHWA Grant) Total Project Estimate: $1,044,900 Funding to Date: $1,044,900 Project is fully funded. Expenditures to Date: $141,200 FY 2011-12 Budget: $903,700 Project Name: Pine Avenue Extension Project Number: S08005 Program Year Initiated: FY 2007-08 Construction Year: FY 2013-14 (estimate) Project Description: Extend and realign Pine Avenue between State Route 71 in Chino Hills and El Prado Road in Chino. City of Chino has the lead as they received Federal transportation funds for this project. Funding Source: Measure I Total Project Estimate: $7,308,900 Funding to Date $8,900 Initial funding is for coordination with Chino. Expenditures to Date: $1,900 FY 2011-12 Budget: $7,000 Project Name: Los Serranos Infrastructure Improvements— SRTS — Cycle 2 Project Number: S09009 Program Year Initiated: FY 2007-08 Construction Year: FY 2011-12 Project Description: Construct sidewalks, ADA access ramps, curb/gutter, and install street lights on various streets in the Los Serranos neighborhood. Funding Source: Safe Routes to School Grant Total Project Estimate: $856,200 Funding to Date: $100,100 FY 2011-12 budget is for environmental clearance and design only. Expenditures to Date: $100 FY 2011-12 Budget: $100,000 M 9 continued) Project Name: SR-71 Off Ramp Extension Project Number: 509010 Program Year Initiated: FY 2008-09 Construction Year: FY 2011-12 Project Description: Widen off ramp at Grand Avenue and SR-71. Funding is the City's contribution to a Caltrans-managed project. Funding Source: Measure I Total Project Estimate: $175,000 Funding to Date: New City's contribution is fully funded. FY 2011-12 Budget: $175,000 Project Name: Pave Fairway Boulevard Project Number: S10008 Program Year Initiated: FY 2009-10 Construction Year: FY 2011-12 Project Description: Pave the unimproved portion of Fairway Boulevard from Bird Farm Road south for approximately 700 feet. Funding Source: Air Quality Improvement Fund (AB 2766 Fund) Total Project Estimate: $220,000 Funding to Date: $220,000 Project is fully funded. Expenditures to Date: $63,500 FY 2011-12 Budget: $156,500 Project Name: Street Improvement Program (Annual — FY 2010-11) Project Number: S11003 Program Year Initiated: FY 2010-11 Construction Year: Annual Project Project Description: Annual overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I Total Project Estimate: $850,000 Funding to Date: $850,000 Project is fully funded. FY 2011-12 Budget: $850,000 M 10 STREETS (continued) Project Name: Rehabilitation of Chino Hills Parkway Project Number: S11008 Program Year Initiated: FY 2010-11 Construction Year: FY 2011-12 Project Description: Rehabilitation of Chino Hills Parkway from Carbon Canyon Road to Grand Avenue. Funding Source: Measure I - $477,400; Traffic Congestion Relief Fund - $518,200 Total Project Estimate: $998,100 Funding to Date: $998,100 Project is fully funded. Expenditures to Date: $2,500 FY 2011-12 Budget: $995,600 Project Name: Street Improvement Program (Annual — FY 2011-12) Project Number: S12001 Program Year Initiated: FY 2011-12 Construction Year: Annual Project Project Description: Annual overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I - $387,200; Gas Tax 7360 Fund (Section 2103) - $207,800 Total Project Estimate: $595,000 Funding to Date: New Project is fully funded. FY 2011-12 Budget: $595,000 Project Name: Sidewalk Replacement Program (Annual — FY 2011-12) Project Number: S12002 Program Year Initiated: FY 2011-12 Construction Year: Annual Project Project Description: Annual program to replace damaged sidewalk throughout the City. Funding Source: Measure I Total Project Estimate: $125,000 Funding to Date: New Project is fully funded. FY 2011-12 Budget: $125,000 M 11 S con [nue Project Name: Striping Program (Annual — FY 2011-12) Project Number: S12003 Program Year Initiated: FY 2011-12 Construction Year: Annual Project Project Description: Annual maintenance of striping and pavement markings throughout the City. Funding Source: Measure I Total Project Estimate: $50,000 Funding to Date: New Project is fully funded. FY 2011-12 Budget: $50,000 Project Name: Circulation Enhancement (Annual — FY 2011-12) Project Number: S120004 Program Year Initiated: FY 2011-12 Construction Year: Annual Project Project Description: This project provides for traffic circulation enhancements required throughout the City. Funding Source: Gas Tax Total Project Estimate: $20,000 Funding to Date: New Project is fully funded. FY 2011-12 Budget: $20,000 Project Name: ADA ComplianceProgram (Annual — FY 2011-12) g Project Number: S12005 Program Year Initiated: FY 2011-12 Construction Year: Annual Project Project Description: Program to systemically upgrade public right of way access in compliance with the Americans with Disabilities Act (ADA). Funding Source: Measure I Total Project Estimate: $25,000 Funding to Date: New Project is fully funded. FY 2011-12 Budget: $25,000 M 12 con 'nue) Project Name: Traffic Signal Project Number: New Program Year Initiated: FY 2011-12 Construction Year: FY 2011-12 Project Description: Construction of a new traffic signal as determined by the City's Traffic Signal Priority List. Funding Source: Traffic Signal Fee Total Project Estimate: $200,000 Funding to Date: New Project is fully funded. FY 2011-12 Budget: $200,000 Project Name: Street Tree Replacement Project Number: New Program Year Initiated: FY 2011-12 Construction Year: FY 2011-12 Project Description: Remove mature trees which are damaging sidewalk in the two areas: one in the neighborhood bounded to the west by Peyton Drive and to the south by Woodview Road; and the other along Butterfield Ranch Road. Funding Source: Gas Tax Total Project Estimate: $35,000 Funding to Date: New Project is fully funded. FY 2011-12 Budget: $35,000 Project Name: Los Serranos Infrastructure Improvements — Phase 1C Project Number: New Program Year Initiated: FY 2011-12 Construction Year: FY 2011-12 Project Description: Resurface Valle Vista Dr. (Pipeline Ave. to Los Serranos Blvd.) and Descanso Ave. (Valle Vista Dr. to Sierra Vista Dr.). Funding Source: Community Development Block Grant Total Project Estimate: $274,800 Funding to Date: $New Project is fully funded. FY 2011-12 Budget: $274,800 M 13 x "4 lit 40......,-°40......,-°•'=":v4 �' M TA-Ht., am,,. `!y . CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. M 14 `U : I C IE P ` • Project Name: Chino Hills Community Center Project Number: F07002 Program Year Initiated: FY 2006-07 Construction Year: FY 2011-12 Project Description: Construct a new Community Center. Funds granted by County of San Bernardino. Funding Source: New Community Center Construction Fund Total Project Estimate: $6,000,000 Funding to Date: $4,000,000 Project is not fully funded. Expenditures to Date: $187,300 FY 2011-12 Budget: 3,812,700 Project Name: Material Storage Upgrade and Water Clarifier Project Number: F08004 Program Year Initiated: FY 2007-08 Construction Year: FY 2011-12 Project Description: Install overhead cover; increase wall length for open storage; lengthen apron area by 1,000 square feet; and install a water clarifier to remove contaminants prior to entry into the storm drain system. Funding Source: P&L Administration - $31,200; Water Utility Fund - $72,300; and Sewer i Utility Fund - $16,000 Total Project Estimate: $119,500 Funding to Date: $119,500 Project is fully funded. FY 2011-12 Budget: $119,500 Project Name: City Entrance Monument Signs— Phase II Project Number: F10001 Program Year Initiated: FY 2009-10 Construction Year: FY 2011-12 Project Description: Implements the Citywide visual enhancement program by adding monuments and related improvements at key locations throughout the City. Funding Source: General Facilities Fee Fund Total Project Estimate: $348,000 Funding to Date: $348,000 Project is fully funded. FY 2011-12 Budget: $348,000 M 15 - r : • con inue• Project Name: Library Material and Equipment Project Project Number: F11003 Program Year Initiated: FY 2010-11 Construction Year: FY 2010-11 Project Description: Procure additional materials and equipment to meet the growing needs of the library. Funding Source: Institute for Museum and Library Services Grant Total Project Estimate: $250,000 Funding to Date: $250,000 Project is fully funded. Expenditures to Date: $1,800 FY 2011-12 Budget: $248,200 Project Name: Mystic Canyon Upgrades Project Number F11004 Program Year Initiated: FY 2010-11 Construction Year: FY 2010-11 Project Description: Replace linoleum and plastic window; paint inside and outside of the building. Funding Source: P&L Administration Total Project Estimate: $22,500 Funding to Date: $22,500 Project is fully funded. FY 2011-12 Budget: $22,500 Project Name: Solar Panels at the City Yard Project Number: EECBGI Program Year Initiated: FY 2010-11 Construction Year: FY 2010-11 Project Description: Provide and install solar panels at the City Yard. Funding Source: Local Energy Efficiency Grant (Department of Energy—ARRA fund) Total Project Estimate: $443,100 Funding to Date: $443,100 Project is fully funded. Expenditures to Date: $2,200 FY 2011-12 Budget: $440,900 M 16 ' g = • continue. I Project Name: McCoy Barn/House Upgrades Project Number: New Program Year Initiated: FY 2011-12 Construction Year: FY 2011-12 Project Description: Install a kitchen vent in McCoy house; paint indoor columns and outside wood of barn; repair facia board and drip line of barn roof. Funding Source: General Fund Total Project Estimate: $17,000 Funding to Date: New Project is fully funded. FY 2011-12 Budget: $17,000 M 17 y.. ` .74 '�a j 3,41 ";� L ip • y KR z 44}t CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. M 18 PARK OPEN SPAC Project Name: Crossroads Park North Restroom Enlargement Project Number: 800392 Program Year Initiated: FY 2003-04 Construction Year: FY 2012-13 Project Description: Enlargement of the restroom facilities at Crossroads Park North. Part of the Park Construction Improvement Program. Funding Source: Park Maintenance Fund Total Project Estimate: $568,300 Funding to Date: $75,000 Current funding is for design. Expenditures to Date: $8,800 FY 2011-12 Budget: $66,200 Project Name: English Springs Park Restroom Project Number: 800394 Program Year Initiated: FY 2003-04 Construction Year: FY 2012-13 Project Description: Construction of additional restroom facilities at English Springs Park. Part of the Park Construction Improvement Program. Funding Source: Community Facilities District (CFD) No. 2 Total Project Estimate: $735,000 Funding to Date: $170,000 Current funding is for design. Expenditures to Date: $7,500 FY 2011-12 Budget: $162,500 Project Name: Richland Pinehurst Community Park Project Number: P06003 Program Year Initiated: FY 2005-06 Construction Year: Future Project Description: A new park on 14.83 acres in the Butterfield Ranch Road area. The project includes partial land acquisition; amenities include four soccer fields, a tot lot, and a 2,000 square foot community building. Part of the Park Construction Improvement Program. Funding Source: General Fund (In Lieu Fee) Total Project Estimate: $8,411,700 Funding to Date: $1,060,000 Current funding is developer's contribution. Expenditures to Date: $31,100 FY 2011-12 Budget: $1,028,900 M 19 - - • con !nue. Project Name: Skate Park Parking Lot Project Number: P09003 Program Year Initiated: FY 2008-09 Construction Year: FY 2011-12 Project Description: Pave existing rock parking lot. Funding Source: General Fund (Payment from T-Mobile) Total Project Estimate: $120,000 Funding to Date: New Project is fully funded. FY 2011-12 Budget: $120,000 M 20 fr Project Name: Supervisory Control & Data Acquisition System (SCADA) -Water Project Number: 800162 Program Year Initiated: FY 1997-98 Construction Year: FY 2009-10 Project Description: This on-going project will expand/modify the citywide telemetry system for water facilities. Funding Source: Water Facilities Fee Fund Total Project Estimate: $832,300 Funding to Date: $648,700 First year of a two-year program. Expenditures to Date: $465,000 FY 2011-12 Budget: $183,700 Project Name: Arsenic Remediation in City Well 158 Project Number: W06002 Program Year Initiated: FY 2005-06 Construction Year: FY 2010-11 Project Description: Design and construct improvements to provide arsenic remediation at City well 15B. Funding Source: Water Utility Fund Total Project Estimate: $1,200,000 Funding to Date: $1,200,000 Project is fully funded Expenditures to Date: $30,400 FY 2011-12 Budget: $1,169,600 Project Name: Upgrade Pressure Reducing Stations Project Number: W07003 Program Year Initiated: FY 2006-07 Construction Year FY 2011-12 Project Description: Upgrade pressure reducing stations identified in Water Master Plan. Funding Source: Water Utility Fund Total Project Estimate: $755,000 Funding to Date: $255,000 First year of a three-year project. Expenditures to Date: $3,400 FY 2011-12 Budget: $251,600 M 21 tr A I continue* Project Name: Well 16 ASR Project Project Number: W08001 Program Year Initiated: FY 2007-08 Construction Year: FY 2011-12 Project Description: Aquifer Storage Recovery (ASR) at Well 16; includes system connection as necessary Funding Source: Grant (Department of Water Resources) -$214,000; Grant (Chino Basin Watermaster) - $268,000; Water Utility Fund - $313,100 Total Project Estimate: $795,100 Funding to Date: $795,100 Project is fully funded. FY 2011-12 Budget: $795,100 Project Name: Replacement of Tank Project Number: W09001 Program Year Initiated: FY 2008-09 Construction Year: FY 2011-12 Project Description: Replace Pneumatic Tank No. R-7 as it is no longer economically repairable. Funding Source: Water Utility Fund Total Project Estimate: $40,200 Funding to Date: $40,200 Project is fully funded. Expenditures to Date: $200 FY 2011-12 Budget: $40,000 Project Name: Well No. 5 Upgrades Project Number: W09002 Program Year Initiated: FY 2008-09 Construction Year: FY 2011-12 Project Description: Install a water softener at Well No. 5 to reduce high calcium content in water prior to introduction to the potable water system. Funding Source: Water Utility Fund Total Project Estimate: $307,900 Funding to Date: $307,900 Project is fully funded. Expenditures to Date: $7,900 FY 2011-12 Budget: $300,000 M 22 /! - , - : ' continue. Project Name: Pump to Waste Lines Project Number: W11001 Program Year Initiated: FY 2010-11 Construction Year: FY 2010-11 Project Description: Install waste domestic water discharge lines at Wells 7A, 76, 17 and 19 Funding Source: Water Utility Fund Total Project Estimate: $414,600 Funding to Date: 207,500 First year of a two-year program. Expenditures to Date: $1,600 FY 2011-12 Budget: $205,900 Project Name: B-9 Arsenic Analyzer Project Number W11002 Program Year Initiated: FY 2010-11 Construction Year: FY 2011-12 Project Description: Installation of arsenic analyzer and telemetry at Booster Station No. 9. Funding Source: Water Utility Fund Total Project Estimate: $58,300 Funding to Date: $58,300 Project is fully funded. FY 2011-12 Budget: $58,300 Project Name: Fairway Boulevard Waterline Project Number: W11003 Program Year Initiated: FY 2011-12 Construction Year: FY 2011-12 Project Description: Pave or repave access roads to various facilities. Project is consistent with the proposed 2011 Water Rate Study. Funding Source: Water Utility Fund Total Project Estimate: $200,000 Funding to Date: $200,000 Project is fully funded. FY 2011-12 Budget: $200,000 M 23 ri . - . con mue• Project Name: Reservoir No. 18 Project Number: W11004 Program Year Initiated: FY 2003-04 Construction Year: FY 2011-12 Project Description: Construct a new domestic water reservoir in the H1 pressure zone. Funding Source: Water Facilities Fee Fund Total Project Estimate: $1,699,700 Funding to Date: $5,200 Initial funding is for project design. Expenditures to Date: $5,200 FY 2011-12 Budget: $194,500 Project Name: Pave Access Roads Project Number: New Program Year Initiated: FY 2011-12 Construction Year: FY 2011-12 Project Description: Pave or repave access roads to various facilities. Project is consistent with the proposed 2011 Water Rate Study. Funding Source: Water Utility Fund Total Project Estimate: $500,000 Funding to Date: New First year of a two-year project. FY 2011-12 Budget: $250,000 Project Name: Abandon Well 13 Project Number: New Program Year Initiated: FY 2011-12 Construction Year: FY 2011-12 Project Description: Abandon Well 13. Project is consistent with the proposed 2011 Water Rate Study. Funding Source: Water Utility Fund Total Project Estimate: $100,000 Funding to Date: New Project is fully funded. FY 2011-12 Budget: $100,000 M 24 A le e ` continued) Project Name: Butterfield Ranch Service Replacements Project Number: New Program Year Initiated: FY 2011-12 Construction Year: FY 2011-12 Project Description: Replace 146 water service saddles and service lines. Project is consistent with the proposed 2011 Water Rate Study. Funding Source: Water Utility Fund Total Project Estimate: $300,000 Funding to Date: New Project is fully funded. FY 2011-12 Budget: $300,000 Project Name: Chlorination Station Project Number: New Program Year Initiated: FY 2011-12 Construction Year: FY 2011-12 Project Description: Construct a chlorination station for water received via the Monte Vista WD transmission line. Project is consistent with the proposed 2011 Water Rate Study. Funding Source: Water Utility Fund Total Project Estimate: $100,000 Funding to Date: New Project is fully funded. FY 2011-12 Budget: $100,000 M 25 rigs 1> h � X) Y ;: CA r3et :. ♦,tom w, �44 CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. M 26 yYL n A ' " P • CS Project Name: Intermediate Zone Recycled Water Reservoir Project Number: W07002 Program Year Initiated: FY 2006-07 Construction Year: FY 2011-12 Project Description: Construct a two million gallon recycled water reservoir to serve intermediate zone located southwest of Soquel Canyon Parkway and Pipeline Avenue. Funding Source: Water Facilities Fee Fund Total Project Estimate: $2,588,400 Funding to Date: $2,588,400 Project is fully funded, Expenditures to Date: $244,400 FY 2011-12 Budget: $2,344,000 M 27 6yy - r• "�nhgilii�49 1� " CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. M 28 SEWER/STOR/ DRAIN PR•J TS Project Name: Los Serranos Channel Mitigation Project Project Number: 800326 Program Year Initiated: FY 2000-01 Construction Year: Ongoing Project Description: A mitigation project to create nine acres of wildlife habitat. Funding Source: Storm Drain Facilities Fee Fund Total Project Estimate: $1,030,500 Funding to Date: $1,030,500 Project is fully funded. Funding includes mitigation monitoring. Expenditures to Date: $1,021,400 FY 2011-12 Budget: $9,100 Project Name: English Channel Improvements Project Number: 800360 Program Year Initiated: FY 2001-02 Construction Year: FY 2010-11 Project Description: Construction of a box culvert and inlet/outlet transition on English Channel at Peyton Drive south of Eucalyptus Avenue. Funding Source: Storm Drain Facilities Fee Fund - $1,207,100; Grant (San Bernardino County Flood Control District)— $474,900; SAFETEA-LU Grant (FHWA Grant) - $803,000 Total Project Estimate: $5,428,600 Funding to Date: $2,943,800 FY 2011-12 budget is for work related to Peyton Drive Phase 2B. Expenditures to Date: $458,800 FY 2011-12 Budget: $2,485,000 Project Name: Eucalyptus Avenue Sewer Line Access Project Number: D07003 Program Year Initiated: FY 2006-07 Construction Year: FY 2011-12 Project Description: Provide maintenance access to manholes along Eucalyptus Avenue, south of Boy's Republic and address tree root infiltration. Funding Source: Sewer Utility Fund Total Project Estimate: $244,000 Funding to Date: $244,000 Project is fully funded. Expenditures to Date: $7,800 FY 2011-12 Budget: $236,200 M 29 SEWER/ 1 .- v B - i continue. Project Name: Sewer Main Repair— Boys Republic Project Number: D07004 Program Year Initiated: FY 2006-07 Construction Year: FY 2011-12 Project Description: Repair 18-inch clay joint on sewer main. Funding Source: Sewer Utility Fund Total Project Estimate: $75,000 Funding to Date: $10,000 Project is fully funded. FY 2011-12 Budget: $75,000 Project Name: Butterfield Ranch Lift Station Project Number: D10001 Program Year Initiated: FY 2009-10 Construction Year: FY 2011-12 Project Description: Initial funding to evaluate uneven settlement at lift station and design remediation. Funding Source: Sewer Utility Fund Total Project Estimate: unknown Funding to Date: $100,000 Initial funding is for study purposes. FY 2011-12 Budget: $100,000 Project Name: Pomona Rincon Lift Station Upgrade Project Number: D10002 Program Year Initiated: FY 2009-10 Construction Year: FY 2011-12 Project Description: Implementation of upgrades to lift station capacity as identified by previous year's study Funding Source: Sewer Utility Fund Total Project Estimate: $150,000 Funding to Date: $100,000 Project is fully funded. Expenditures to Date: $20,100 FY 2011-12 Budget: $129,900 M 30 • t - s - 'i 's - _ 'r . • . . . continue. Project Name: Supervisory Control & Data Acquisition System (SCADA) - Sewer Project Number: D11002 Program Year Initiated: Pt'2010-11 Construction Year: FY 2011-12 Project Description: This project will develop a system-wide plan to expand/modify the citywide telemetry system for sewer facilities. Funding Source: Sewer Facilities Fee Fund Total Project Estimate: $210,000 Funding to Date: $105,000 First year of a two-year program. FY 2011-12 Budget: $105,000 M 31 ?, % '41„ ). iit naA4 ft <l «1 fi4.7imt '< Y. c.1�}r1 +� 5 'a ^t CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. M 32 lV Arp 1-, w . 1 r .41 , 1 V Wt V wig I 41 \ A \ Pcl*EVk IIIENT P '')11) 11\( CITY OF CHINO HILLS FISCAL YEAR 2011-12 THROUGH 2015-16 Vitt ✓ C 4��Y me iIitil. .�®lwl iWil �YII X 1 �ilil The Five Year Capital Improvement Program accompanies the Five Year Operating Program in establishing the framework for the period from July 1, 2011, through June 30, 2016, and provides a bridge between the City's planning and budgeting processes. It emphasizes developing a plan of action to properly maintain the existing infrastructure in a sound physical condition, as well as providing new facilities to support future development and growth. The CIP is a plan for short and five year capital acquisition and development as funding becomes available. The recommended program contains project priorities on a fiscal year basis and recognizes that the completion of some projects, due to their complexity and funding, will span a number of program years. Projects and funding sources listed in the CIP for years other than year one are not authorized until the annual budget for those years is adopted by the City Council. Years two through five serve only as a guide for future planning and are subject to further review and modification in subsequent years by the City Council. The five year CIP estimated total is $128,774,700. Streets $63,326,600 Public Facilities 8,408,100 Parks/Open Space 31,376,400 Water 14,351,500 Recycled Water 3,938,400 Sewer/Storm Drain 7,373,700 Total $128,774,700 11 N 1 V. . 't ` 4 ar li ,. 1'7 I.S5.1011,4Wnliatc Y Se CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. N 2 CITY OF CHINO HILLS FIVE YEAR CAPITAL IMPROVEMENT PROGRAM ' SUMMARY Project Project Expenditures Number PROJECT Estimate to Date' FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 LiiiiSSIMMINSititiiiM 800129 Peyton Drive/Eucalyptus Avenue Project $23,906,300 $13,867,300 $3,000,000 $7,039,000 $0 $0 $0 800364 Fairfield Ranch Road Phase II $6,900,000 $298,200 $420,900 $0 $0 $6,180,900 $0 S06002 Los Serranos Infrastructure Improvement $3,899,600 $306,900 $43,100 $0 $0 $0 $0 Project Phase II 507002 Carbon Canyon Road(SR 142)Widening $133,300 $39,500 $20,600 $73,200 $0 $0 $0 507011 Los Serranos Infrastructure Improvements- $1,044,900 $141,200 $903,700 $0 $0 $0 $0 SRTS S08005 Pine Avenue Extension $7,308,900 $1,900 $7,000 $0 $7,300,000 $0 $0 509009 Los Serranos Infrastructure Improvements- $856,200 $100 $100,000 $756,100 $0 $0 50 SRTS-Cycle 2 S09010 SR-71 Off Ramp Extension $175,000 $0 $175,000 $0 $0 $0 $0 510008 Pave Fairway Boulevard $220,000 $63,500 $156,500 $0 $0 $0 $0 511003 Street Improvement Program FY 2010-11 $850,000 $0 $850,000 $0 $0 $0 $0 511008 Rehabilitation of Chino Hills Parkway $998,100 $2,500 $995,600 $0 $0 $0 $0 512001 Street Improvement Project(Annual) $3,595,000 $0 $595,000 $750,000 $750,000 $750,000 $750,000 512002 Sidewalk Replacement Program(Annual) $575,000 $0 $125,000 $125,000 $125,000 $100,000 $100,000 S12003 Striping Program(Annual) $250,000 $0 $50,000 $50,000 $50,000 $50,000 $50,000 S12004 Circulation Enhancement Program(Annual) $100,000 $0 $20,000 $20,000 $20,000 $20,000 $20,000 S12005 ADA Compliance Program(Annual) $125,000 $0 $25,000 $25,000 $25,000 $25,000 $25,000 New Traffic Signal $200,000 $0 5200,000 $0 $0 $0 $0 New Street Tree Replacement $35,000 $0 $35,000 $0 $0 $0 $0 New Traffic Signal Controller Upgrade Program $20,000 $0 $0 $10,000 $0 $10,000 $0 New Los Serranos Infrastructure Improvements- $274,800 $0 $274,800 $0 $0 $0 $0 Phase 1C Future Los Serranos Infrastructure Improvement $3,992,400 $0 $0 $0 $0 $0 $0 ' Project Phase III Future Los Serranos Infrastructure Improvement $7,867,100 $0 $0 $0 $0 $0 $0 Project Phases IV and V Total Streets $63,326,600 $7,997,200 $8,848,300 $8,270,000 $7,135,900 $945,000 , ren=iiida4afdnia F07002 Chino Hills Community Center $6,000,000 $187,300 $3,812,700 $0 $0 $0 $0 F08004 Material Storage Upgrade&Water Clarifier $119,500 $0 $119,500 $0 $0 $0 $0 F10001 City Entrance Monument Signs Ph II $348,000 $0 $348,000 $0 $0 $0 $0 F11003 Library Material and Equipment Project $250,000 $1,800 $248,200 $0 $0 $0 $0 F11004 Mystic Canyon Upgrades $22,500 $0 $22,500 $0 $0 $0 $0 ' EECBGI Solar Panels at the City Yard $443,100 $2,200 $440,900 $0 $0 $0 $0 I, New McCoy Barn/House Upgrades $17,000 $0 $17,000 $0 $0 $0 $0 Future Government Center Property Acquisition $1,208,000 $0 $0 $0 $0 $0 $0 (Police Station) Total Public Facilities $8,408,100 $5,008,800 $0 $0 $0 $0. W'_I:f:t-tiu1J'a2Y!-tiJiY'•f' ' 800392 Crossroads Park North Restroom $568,300 $8,800 $66,200 $0 $0 $0 $0 Enlargement 800394 English Springs Park Restroom $735,000 $7,500 $162,500 $0 $0 $0 $0 P06003 Richland Pinehurst Community Park $8,411,700 $31,100 $1,028,900 $0 $0 $0 $0 P09003 Skate Park Parking Lot $120,000 $0 $120,000 $0 $0 $0 $0 ' 800212 Bird Farm Park $7,742,900 $18,900 $0 $0 $0 $0 $0 j 800289 Galstian Park $5,001,200 $11,900 $0 $0 $0 $0 $0 P05007 Torrey Pines Park Modifications $255,900 $105,900 $0 $0 $0 $0 $0 P05019 Big League Dreams Field and Skate Park $2,063,100 $62,400 50 $0 $0 $0 $0 ' Enhancements P07001 Basketball Court Lighting $18,000 $0 $0 $0 $0 $0 $0 P08002 Soccer Facility Project unknown $29,300 $0 $0 $0 $0 $0 P08003 Los Serranos Park $6,460,300 $27,400 $0 $0 $0 $0 $0 Total Parks/Open Space $31,376,400 $1,377,600 $0 $0 $0 $0 N 3 CITY OF CHINO HILLS FIVE YEAR CAPITAL IMPROVEMENT PROGRAM SUMMARY Project Project Expenditures Number PROJECT Estimate to Date' FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 800162 Supervisory Control and Data Acquisition $832,300 $465,000 $183,700 $183,600 $0 $0 $0 System(SCADA)-Water W06002 Arsenic Remediation In City Well 158 $1,200,000 $30,400 $1,169,600 $0 $0 $0 $0 W07003 Upgrade Pressure Reducing Stations $755,000 $3,400 $251,600 $250,000 $250,000 $0 $0 W08001 Well 16 ASR $795,100 $0 $795,100 50 $0 $0 $0 W09001 Replacement of Tank $40,200 $200 $40,000 $0 $0 $0 $0 W09002 Well No.5 Upgrades $307,900 $7,900 $300,000 $0 $0 $0 $0 W11001 Pump to Waste Lines $414,600 $1,600 $205,900 $207,100 $0 $0 $0 W11002 B-9 Arsenic Analyzer $58,300 $0 $58,300 $0 $0 $0 $0 W11003 Fairway Boulevard Waterline $200,000 $0 $200,000 $0 $0 $0 $0 W11004 Reservoir No.18 $1,699,700 $5,200 $194,500 $1,500,000 $0 $0 50 New Pave Access Roads $500,000 $0 $250,000 $250,000 $0 $0 $0 New Abandon Well 13 $100,000 $0 $100,000 $0 $0 $0 $0 New Butterfield Ranch Service Replacements $300,000 $0 $300,000 $0 $0 $0 $0 New Chlorination Station $100,000 $0 $100,000 $0 $0 $0 $0 Future Rolling Ridge Mainline Replacement- $1,000,000 $0 $0 $100,000 $900,000 $0 $0 Phase III Future Hydro Pneumatic Tank @ R-12 $46,000 $0 $0 $46,000 $0 $0 $0 Future Well 5 Water Softener $800,000 $0 $0 $800,000 $0 $0 $0 W09004 Los Serranos Water Main Phase VII $1,402,400 $2,400 $0 $0 $1,400,000 $0 $0 Future Sleep Hollow PRV 5150,000 $0 $0 $0 $150,000 $0 $0 Future Sleepy Hollow Water Main Replacement $2,000,000 $0 $0 $0 $0 $2,000,000 $0 Future R-19 Electrical $50,000 $0 $0 $0 $0 $50,000 $0 • Future Well 16 Connection $100,000 $0 $0 $0 $0 $0 $100,000 Future Ion Exchange @ Well 7A/7B $1,500,000 $0 $0 $0 $0 $1,500,000 Total Water $14,351,500 $4,148,700 $3,336,700 $2,700,000 $2,050,000 $1,600,000 1:1 al ltl�a.�4'Ie11�: " W07002 Intermediate Zone Recycled Water $2,588,400 $244,400 $2,344,000 $0 $0 $0 $0 Reservoir I Future Butterfield Ranch Road Recycled Water $1,200,000 $0 $0 $0 $100,000 $1,100,000 $0 Line Future R-20 Rehabilitation $150,000 $0 $0 $0 $0 $150,000 $0 Total Reclaimed Water $3,938,400 $2,344,000 $0 $100,000 $1,250,000 $0 F7av'rdaniYa:tivu:r_m'6 800326 Los Serranos Channel Mitigation Project $1,030,500 $1,021,400 $9,100 $0 $0 $0 $0 800360 English Channel Improvement $5,428,600 $458,800 $2,485,000 $2,484,800 $0 $0 $0 D07003 Eucalyptus Avenue Sewer Line Access $244,000 $7,800 $236,200 $0 $0 $0 $0 ' D07004 Sewer Main Repair-Boys Republic $75,000 $0 $75,000 $0 $0 $0 $0 D10001 Butterfield Ranch Lift Station unknown $0 $100,000 $0 $0 $0 $0 010002 Pomona Rincon Lift Station Upgrade $150,000 $20,100 $129,900 $0 $0 50 $0 D11002 Supervisory Control and Data Acquisition $210,000 $0 $105,000 $105,000 • $0 $0 $0 System(SCADA)-Sewer D08004 Agate Subdrain Improvements $77,000 $0 $0 $77,000 $0 $0 $0 I D11001 Fairfield Ranch Lift Station Generator $75,000 $0 $0 $75,000 50 $0 $0 D08002 Pipeline Avenue to Woodview Road Sewer $83,600 $0 $0 50 $83,600 $0 $0 Line Modification Total SewerlStorm Drains $7,373,700 $3,140,200 $2,741,800 $83,600 $0 $0 Fiscal Year Total $128,774,700 $24,016,500 $14,926,800 $11,153,600 $10,435,900 $2,545,000 `As of February 28,2011. • N 4 1 •a cp•0 mz v Fa GLOSSARY OF BUDGET TERMS Appropriation - An authorization by the City Council to make expenditures and to incur obligations for a specific purpose within a specific time frame. Assessed Valuation - A dollar value placed on real estate or other property by San Bernardino County as a basis for levying property taxes. Audit — A review/inspection of the accounting records and procedures by an independent auditing firm for the purpose of verifying the accuracy and completeness of the records. Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures. This is not necessarily cash on hand. Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. Budget - A fiscal plan of financial operation listing an estimate of proposed appropriations or expenditures and the proposed means of financing them for a particular time period. The budget is proposed until it has been approved by the City Council. Chino Hills' annual budget encompasses one fiscal year (July 1 through June 30.) Capital Improvement—Any value added activity or cost to a long-term or permanent asset that increases its value. Capital Improvement Program - A financial plan of proposed capital improvement projects with single and/or multiple-year capital expenditures/expenses. The Capital Improvement Program plans for five years and is updated annually. Capital Outlay - A budget appropriation category which budgets all equipment having an individual unit cost of more than $5,000 and an estimated useful life of over one year. Capital Projects —Acquisition or construction of capital facilities or infrastructure with a cost of $5,000 or more and a useful life of one year or more. Examples include a new park, building modifications or road construction. Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation (GOP's). Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds. Deficit-An excess of expenditures or expenses over revenues (resources). Department - It is the basic unit of service responsibility encompassing a broad array of related activities. Division -A subsection (or activity) within a department which furthers the objectives of the City Council by providing specific services. 0 1 Encumbrances - A legal obligation to pay funds such as purchase orders, contracts, and other commitments for which the expenditure has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated. Expense/Expenditure -The actual spending of funds set aside by an appropriation. Fiscal Year - A twelve-month period of time to which a budget applies. In Chino Hills, it is July 1 through June 30. Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created, Fund Balance - The amount of financial resources available for use. Generally, this represents the accumulation of all the annual operating surpluses and deficits since the fund's inception. It also represents the difference between assets and liabilities in the fund. General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. All revenues which do not have to be placed in a separate fund are deposited in the general fund. All expenditures must be made pursuant to appropriations which lapse annually at the end of the fiscal year. General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City. Governmental Account Standards Board (GASB) — The ultimate authoritative accounting and financial reporting standard-setting body for State and local governments. Grant - Contributions, gifts or cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant provided by the Federal Government. Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures. Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. The City has two internal service funds; Equipment Maintenance Fund and Data Processing Fund. Materials, Supplies, and Services - Expenditures for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories. Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc. Objectives - The expected results or achievements of a budget activity. Operating Budget - Annual appropriation of funds for ongoing program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements. 0 2 Operations and Maintenance - A section of the budget that addresses all the programs and day-to-day operating costs associated with the day-to-day operations of a division or a department. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution. Proprietary Funds — Funds that focus on the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows. There are two types of proprietary funds; enterprise funds (water and sewer utility fund) and internal service funds (Equipment Maintenance and Data Processing Funds). Reimbursement- Payment of amount remitted on behalf of another party, department, or fund. Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use. A portion of the fund's net assets that is not available for appropriation. Resolution - A special order of the City Council which has a lower legal standing than an ordinance. Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year. Revenue Bonds - A type of bond usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities. Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement. Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them. Gas Tax Fund and Grant Funds are common examples of Special Revenue Funds. 0 3 MC4, of pie ie Xa < rat 44.se-- mayy�.. ,�f'x. rf?kai, i .,a '-oq r eft t y CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. 0 4 OBJECTIVE DESIGNATIONS Line Item Title and Description Salary and Wages 1010 Regular Salaries Base salary, including additional monthly earnings, paid to full-time employees and City Council. Additional earnings include special duty pay such as bilingual, stand by, and call back pay. 1015 Part-time/Seasonal Wages Wages of part-time hourly employees. 1020 Overtime Salaries Salary for overtime pay for employment classifications subject to requirements of the Fair Labor Standards Act. Fringe Benefits 1540 Fringe Benefits Cost of medical, dental, vision insurance, and direct payments to the employees in accordance with the City's flexible benefit plan, tuition reimbursement, PST Plan, accrued leave compensation, auto allowance, Medicare insurance, employer retirement contribution, deferred compensation plan, group vision plan, group life insurance, State Disability Insurance, and workers compensation. Operations and Maintenance 2010 Memberships and Certifications Organizational membership fees, professional and technical certifications, and licenses. 2015 Conferences, Meetings, and Training Registration, meals, transportation, and lodging for conferences and training meetings and seminars. 2030 Uniforms Cost of City-supplied uniform accessories such as boots, gloves, hats, glasses, etc. and uniform cleaning. Professional and Contractual Services 3010 Legal Services Attorney fees for rendering legal services to the City. 3020 Financial Services Financial advisory, analytical, and processing services; accounting and auditing services. 3025 Medical Services Medical costs for personnel physical examinations and injuries. 0 5 OBJECTIVE DESIGNATIONS Line Item Title and Description 3030 Development Professional Services Fees for architectural, engineering, plan checking, inspection, and appraisal services. 3090 Professional Services Professional services including consulting or personnel services that require expertise and special skills in any given field. These services may or may not be subject to a contract. 3105 Temporary Employee Services Charges for temporary help contracted directly with an employment agency. 3110 Computer Services Cost of computer system and application software development and support; network administration. 3115 Information Technology Service Charges Charges to departments for City-supplied information technology services. 3135 Special Studies Costs of unique studies and surveys. 3140 Refuse Contract Cost of debris disposal and services provided by the City's contract disposal firm. 3151 Hazardous Materials Removal Services Charges for removal of hazardous materials spilled or deposited within the City. 3155 Recreation Program Instructors Cost of services provided by fee-based Recreation Program Instructors. 3165 Sewer Treatment Services Costs for sewer treatment services provided by the Inland Empire Utilities Agency. 3170 Police Services Costs for contract police services provided by County. 3171 Sheriff's Prisoner Booking Services Charges by the County Sheriff's Department for booking suspected criminals apprehended within the City. 3172 Parking Fine Processing Services Fees paid to the State and County for surcharges of parking fines issued by City Police. 3173 Animal Control Services Costs for animal control services provided by the Humane Society, 3180 Crossing Guard Services Cost for contract crossing guard services provided for schools located within the City. 0 6 OBJECTIVE DESIGNATIONS Line Item Title and Description 3190 Contractual Services Contract costs for public agency services, collection services, insurance claims administration, weed abatement services, water quality analysis services, and other contractual services that are subject to a contract. Supplies and Services 4010 Legal Advertising Costs of newspaper publishing of required legal notices. 4015 Advertising and Promotion Includes costs of City brochures. 4025 Election Expense Incurred costs for elections. 4030 Printing and Photocopy Services Costs for photocopy machines usage; and outside print reprographics and printing costs of a general nature. 4031 Document Imaging Cost of microfilming supplies and other imaging services. 4035 Postage and Express Delivery Metered and non-metered postal delivery services costs, including charges for express delivery services. 4110 Liability Insurance Premium for liability insurance coverage and additions to insurance reserves. 4115 Fire and Casualty Insurance Premium for fire and casualty insurance coverage. 4125 Surety Bond Costs of specific and blanket surety bonds for City employees. 4130 Workers' Compensation Insurance Premium and payments for Workers' Compensation insurance coverage. 4140 Unemployment Insurance Cost of claim payments for unemployment insurance. 4245 Traffic Signs Signs used in the directing of traffic. 4310 Fuel Cost of gasoline and diesel fuel. 0 7 OBJECTIVE DESIGNATIONS Line Item Title and Description 4315 Automotive Parts and Supplies Automotive replacement parts and components, including tires, batteries, and supplies. Miscellaneous items such as steam cleaning compounds, brake and transmission fluid, polish, radio cleaner and lubricants. 4410 Chemical Supplies Costs of chlorine, oxygen, acid, and similar items. 4420 Computer Hardware and Software Expense Cost of computer hardware and software which costs less than $5,000 unit. 4430 Small Equipment and Tools Cost of hand tools, equipment, and office equipment which individually costs less than $5,000. 4440 Office Supplies Cost of all office stationery and supplies. 4445 Special Parts and Supplies Unique department parts and supplies costs. Such parts and supplies include pipes and fittings, rock products, cement and concrete, turf and landscape, photography, custodial, and recreation supplies. 4450 Reference Materials and Services Purchase of books, technical manuals, and periodical subscriptions. Maintenance and Rentals 5010 Parks and Landscape Costs for landscape and irrigation system maintenance and debris removal. Also includes charges for maintenance of lakes, ponds, fountains, and other water features. 5012 Tree Maintenance Charges for contract maintenance of City trees, including pruning and removal services. 5020 Building and Structure Maintenance Cost of repair and maintenance of City buildings such as electrical wiring, plumbing, flooring, heating, and air-conditioning, 5021 Custodial Services Cleaning and janitorial products such as cleaners, disinfectants, floor oils, wax, mops, rags, paper towels, and tissue. 5025 Office Equipment Maintenance Repair and preventative maintenance of office equipment including computer equipment. 0 8 OBJECTIVE DESIGNATIONS Line Item Title and Description 5035 Vehicle Maintenance Charges for repair and maintenance of vehicles. 5040 Communications Equipment Maintenance Repair costs for communication equipment, including mobile phones, telephones, and pagers. 5045 Graffiti Removal Services Cost of graffiti removal services including supplies and contract labor. 5110 Street Repair and Maintenance Cost of street patching and resurfacing, curb and gutter repairs, and related repairs. 5111 Street Sweeping Charges for contract street sweeping services. 5112 Pavement Striping Contract costs for placing pavement markings for traffic and pedestrian control. 5113 Traffic Calming Improvements Traffic calming devices such as speed humps, traffic circles, restriping, etc., to reduce vehicle speeding in residential neighborhoods throughout the City. 5115 Traffic Signal Maintenance Cost of maintaining and repairing traffic signals, including contractual costs. 5220 Water Lines and Mains Maintenance Repair and maintenance of the Water Utility's lines and mains. 5225 Meter Maintenance Costs for repair of the Water Utility's meters. 5230 Fire Hydrant Maintenance Costs of parts for maintenance of fire hydrants. 5235 Distribution Plant Maintenance Contracted labor and equipment costs for the maintenance of the Water Utility's distribution system. 5310 Sanitary Sewer Line Maintenance Maintenance and repair costs for sanitary sewer lines. 5315 Storm Sewer Line Maintenance Maintenance and repair costs for storm sewer lines and drainage easements. 5490 Other Structural Repair and Maintenance Charges for the repair and maintenance of structures such as streetlights, bleachers, and drinking fountains. 0 9 OBJECTIVE DESIGNATIONS Line Item Title and Description 5590 Equipment Maintenance Cost of the maintenance of equipment not covered elsewhere. 5610 Facilities Rental Rent of land and buildings for City programs and projects. 5620 Vehicle Rental Monthly charges to the department to maintain and service department vehicles. 5625 Equipment Rental Charges for rental or lease of equipment. 5690 Other Rental Rental charges for items not covered elsewhere. Utilities 6010 Water Wholesale water purchases by the City's Water Utility and retail water purchases by City departments. 6011 Water Joint Venture Fixed Costs The required contribution as part of the City's investment in joint ventures with water purveyors (ex: Chino Basin Desalter Authority (CDBA), Monte Vista Water District (MVWD), and the Water Facilities Authority (WFA) for fixed capital charges. Investments in joint ventures with water purveyors are accounted for by the equity method. 6012 Water Costs—Watermaster Fixed water costs not associated with a joint venture water cost nor a direct purchase cost. 6015 Electricity City electricity costs except for Water Utility pumping power and streetlight costs. 6020 Streetlight Power Electricity costs for streetlights. 6025 Water Pumping Power Electricity and natural gas for operating Water Utility's pumps. 6030 Gas City natural gas costs. 6035 Telephone City telecommunication costs, including cellular, mobile telephones, and paging services. 0 10 OBJECTIVE DESIGNATIONS Line Item Title and Description Miscellaneous Expenditures 7010 Interest Payments Payment of any interest charges for borrowed funds. 7015 Principal Payments Payment of principal on bonds, notes, etc. which have matured in the current fiscal year. 7020 Bond Payment Insurance The cost of insurance or other form of security (i.e., Letter of Credit) to ensure that the City does not default on any bond payment. 7025 Bond Call Payments Payment of principal on bonds as a result of prepayment of Assessment Districts Fee programs. 7030 Assessment District Credits Payments to the Assessment Districts from Development Fee Program Funds for bond call payments resulting from providing landowners credits against development fees for payoffs of Assessment District property. 7045 Tax C Discharge Expense The cost of Tax C Discharge payment for CFD #9. 7046 Taxes and Assessments Payments for property taxes assessed on City owned property located outside of the City's corporate boundaries; and payments of assessment district assessments on behalf of property owners pursuant to a reimbursement agreement with the property owners. 7050 Debt Issue Expense Cost of financial advisory services, bond counsel services, printing services, and other debt issuance expense. 7110 Depreciation Expense To record the annual depreciation costs of fixed assets in the Proprietary Funds. 7120 Amortization Expense To record the annual amortization costs for bond issuance costs and intangible assets (water capacity rights). 7211 Reimbursement for Authorized Projects Debt service principal payment from one CFD to another for advances for authorized projects. 0 11 OBJECTIVE DESIGNATIONS Line Item Title and Description 7220 Administrative Overhead City-wide administrative costs allocated to funds and activities for services provided by City Council, City Manager, City Clerk, City Attorney, Finance, Risk Management, and general non-departmental functions. This account does not include departmental overhead costs which are reported in account number 7225— Departmental Overhead. 7225 Departmental Overhead Departmental administrative costs allocated to the divisions managed by the department. This account does not include City-wide administrative overhead costs which are reported in account number 7220 —Administrative Overhead. 7415 Special Departmental Expense Costs for studies, projects, or programs, for City Council and City Manager activities. This element/object number is only for City Council and City Manager use. 7610 Uncollectible Accounts Charge-offs for bills that cannot be collected. 7710 Developer Reimbursement Agreements Refunds to developers per agreements. 7810 Water Conservation Program Costs of materials, supplies, and other activities to promote water conservation in the community. 7910 Removal of Architectural Barriers This element/object number is only for Community Development Block Grant use. 7911 Public Works Construction This element/object number is only for Community Development Block Grant use. 7919 Contingency This element/object number is only for Community Development Block Grant use. 7950 Settlements and Judgements Payments made pursuant to settlement agreement or court-ordered judgment. 7985 NPDES Permit Costs City's share of County's National Pollution Discharge Elimination System permit cost. Capital Outlay 8010 Land Purchase price of real property and all incidental costs involved. 8015 Land Improvements Costs of grading, landscaping, and irrigation systems. 0 12 OBJECTIVE DESIGNATIONS Line Item Title and Description 8030 Buildings Cost of constructing buildings and the basic equipment which forms an integral part of the building. Includes replacement of major components of existing buildings (roofs, mechanical, equipment, etc.). 8040 Improvement Other than Buildings Cost of structures such as playground equipment, band shells, fences, and bridges. 8050 Office Furniture and Equipment Cost of furniture and office equipment, including computer hardware and software having an individual unit cost of $5,000. The threshold is not generally applied to components. For example, a keyboard, monitor, and central processing unit purchased as components of a computer system are treated as a single unit. 8060 Vehicles and Equipment Purchase of vehicles such as cars, trucks, and vans. Purchase of other equipment having an individual unit cost of $5,000 or more. The threshold is applied to individual units. For example, ten desks purchased through a single purchase order, each costing $1,000 does not qualify under this rule. Repairs are not generally subject to the threshold unless it extends the useful life. 8110 Streets Facilities Cost of construction and installation of streets, curbs, gutters, sidewalks, traffic signals, and streetlights. 8210 Sanitary Sewer Lines and Facilities Cost of construction and installation of sanitary sewer lines and pump stations. 8310 Storm Sewer Lines Cost of construction and installation of storm sewer lines and other drainage facilities. 8410 Water Lines and Mains Cost of construction and installation of water lines and mains. 8420 Water Meters Purchase and installation of water meters. 8425 Fire Hydrants Purchase and installation of fire hydrants. 8450 Water Supply Facilities Cost of construction and installation of reservoirs, wells, pumps, and booster stations. 8990 Contributions to Construction Funds Transfers to construction funds for Assessment Districts and Community Facilities Districts financed facilities. 0 13 OBJECTIVE DESIGNATIONS Line Item Title and Description 8995 Contributions to Proprietary Funds Transfers to proprietary funds for water/sewer facilities and vehicles/computer equipment financed by special revenue, and capital projects funds. Other Charges 9010 Interfund Transfers to Other Funds Transfers to other funds for reimbursement of administrative and/or overhead charges; program subsidies, and the reimbursement for project and program expenses. 9020 Intra/Inter Agency Fund Transfers To account for transactions among agency-type funds and between agency-type funds and other type funds such as Governmental, Enterprise, Capital Projects, and Debt Service funds. 9030 Residual Equity Transfers Transfers of uncommitted reserves among the General Fund, Special Revenue Funds, and other fund types. 0 14