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Lancaster, Finance Director Jonathan Marshall, Community Services Director John Mura, Public Works Director Steven Nix, City Engineer 0,4 i ,t v e t>r< 44 CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. City of Chino Hills 2010-11 Adopted Budget Table of Contents Budget Transmittal i Overview MissionNalues Statement A 1 Budget Resolution A 2 Organization Chart A 7 Program Summary A 9 Personnel Summary By Activity A 11 Authorized Full Time Positions A 13 Budget Graphs Total Funding Sources B 1 Total Budget By Function B 2 General Fund Revenues B 3 General Fund Expenditures By Function B 4 Estimated General Fund Reserves B 5 Population B 6 Staffing in Relation to Population B 7 Sales Tax B 8 Property Tax B 9 Motor Vehicle In-Lieu Fees B10 Interest Income B11 Community Development and Engineering Revenues B12 Combined Statements Summary of Changes to Fund Balances FY 2009/10 C 1 Summary of Changes to Fund Balances FY 2010/11 C 3 Resources and Use of Resources C 5 Summary of Expenditures By Fund Type C 7 Summary of Expenditures By Object Type C11 Equipment Purchases C14 Five Year Outlook Five Year Summary Outlook by Fund D 1 Projected Additions/Deletions of Full-Time Positions — FY 2010/11 to 2014/15 D 5 Development Assumptions D 7 Legislative D 9 City Manager 013 Community Development D19 Community Services D25 Engineering D31 Finance D35 Public Works D39 Revenues Summary of Revenues and Interfund Transfers by Fund E 1 Revenues and Interfund Transfers by Fund E 3 Five Year Revenue Summary by Fund E 7 Program Budgets Legislative Organization Chart F 1 Activity Chart F 2 Personnel Summary F 3 Budget Summary F 5 City Council F 6 City Attorney F 8 City Clerk F10 City Manager Organization Chart G 1 Activity Chart G 2 Personnel Summary G 3 Budget Summary G 5 Administration G 6 Community Relations G 8 Contract Services G12 Human Resources G14 Public Safety G16 Risk Management G18 Community Development Organization Chart H 1 Activity Chart H 2 Personnel Summary H 3 Budget Summary H 5 Administration H 6 Building Services H10 Development Services H12 Economic Development H14 Community Services Organization Chart 1 1 Activity Chart 12 Personnel Summary 13 Budget Summary 15 Administration 16 Code Enforcement 110 Community Development Block Grant Program 112 Emergency Preparedness 116 Neighborhood Services 118 Recreation Services 122 Program Budgets Engineering Organization Chart J 1 Activity Chart J 2 Personnel Summary J 3 Budget Summary J 5 Administration J 6 Engineering Services J10 Finance Organization Chart K 1 Activity Chart K 2 Personnel Summary K 3 Budget Summary K 5 Administration K 6 Development Program K10 Information Technology K14 Non-Departmental Services K16 Utility Customer Service K18 Public Works Organization Chart L 1 Activity Chart L 2 Personnel Summary L 3 Budget Summary L 5 Administration L 6 Equipment Maintenance L 8 Facilities Maintenance L10 Parks and Landscape Maintenance L12 Sanitation Maintenance L16 Storm System Maintenance L20 Street Maintenance L22 Water L26 Current Year Capital Improvement Program Introduction M 1 Program Project Summary Schedule (Roll-Over and New Funding) M 3 Fiscal Year 2009/10 Completed Projects M 5 Fiscal Year 2010/11 Project Detail M 7 Long-Term Capital Improvement Program Introduction N 1 Long-Term Capital Improvement Program Summary N 3 Appendices Glossary of Budget Terms 0 1 Chart of Accounts (Expenditures) 0 5 d'�jyj e 5S 04.147. w"' Y rt +r .;7404 CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. 1 0, C ID 6) m --1 —1 z cio BUDGE' E r T ANS ITT L _....„ _ _.•. . , .,, $,,... . . . .,... . , . ,,,,„.,, 1 . .. . .. .. . , . ,, , 6.., - , ,5.1. s fy iy }l, tip•. r . t , t ' --. ,':i'YiI ., , all 11111Wei i , �,'Y 4f •,••1 -L - - __---------- - 4 J a r...�_ BUDGET TRANSMITTAL June 22, 2010 Transmitted to the City Council is the adopted program of municipal services and projects for fiscal year 2010/11. This year's budget represents a continuation of the program budget format. Included are actual program expenditures for fiscal year 2007/08 and 2008/09 as well as projected actual expenditures for fiscal year 2009/10. Additionally, the budget continues to include the Long-Term Capital Improvement Program and the Five-Year Outlook Section. The challenges presented by the demands of providing essential municipal services during an economic downturn will be a principal challenge for Chino Hills. It is vital that the processes needed to sustain the organization over the long term continue to be developed, clarified and refined as appropriate. The Five-Year Outlook section provides a picture of where the City is headed in terms of major program objectives, staffing, revenues, and expenditures. As an organization we continue to make progress in meeting our operating program objectives as well as our Capital Improvement Program objectives. That success is due to the continued support of the City Council and a dedicated City staff. The City Council's adopted Mission Statement remains the basis upon which we measure our efforts: MISSION AND VALUES STATEMENT It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. In developing this year's work program, we measure what we have accomplished and what we propose to accomplish against the City's Mission and Values Statement. SIGNIFICANT PROGRAM OBJECTIVES FOR FISCAL YEAR 2010/11: It is important to evaluate the progress we have made as an organization during the past fiscal year. The Five-Year Outlook section identifies the current and future objectives through fiscal year 2014/15. New program objectives have been established that continue to build on what has been accomplished and are included as a part of the various budget programs. The significant program objectives for fiscal year 2010/11 are: • Resolve Tehachapi Transmission Line issue. • Develop and implement a Citywide Electronic Records Management Policy and Procedure. • Evaluate and consider transitioning to "paperless" Agenda packets. • Conduct a Municipal Election. • Expand Shop Chino Hills First Program. • Peyton Corridor Outreach for construction and expansion of Peyton Drive and Eucalyptus Avenue. • Water Conservation Outreach. • Wellness Works Program. • Open Space Encroachment Outreach/Enforcement. • Create Citywide landscape design standards and guidelines. • Continue to process General Plan Update. • Prepare and implement a Climate Action Plan. • Resume Citywide Equestrian Overlay Zoning District Animal Regulation Ordinance. • Continue the City's efforts regarding sustainability. • Update Affordable Housing Program. • Update the Economic Development Strategy. • Complete Roadway and Drainage Standards Specifications. • Construction of Peyton Drive, Phase II and English Channel. • Design Chino Hills Community Center. • Capital Improvement Projects • Revise Purchasing Manual. • Implement Government Accounting Standards Board (GASB) Concepts Statement No. 54. • Prepare a Request for Proposal for Banking Services. • Complete a Financial/ERP Software Analysis. • Develop an in-house Code Enforcement System. • Initiate the Facilities Maintenance and Replacement Program. • Replace street name signs per Manual on Uniform Traffic Control Devices (MUTCD). POPULATION GROWTH: During calendar year 2009, the City of Chino Hills experienced a percentage growth of 0.3% as the City's population grew from 78,725 as of January 1, 2009, to a January 1, 2010, estimate of 78,971. Since incorporation in 1991, the City's population has grown from an estimated 42,691 to 78,971; approximately an 85% increase. Given the vacant land that remains to be developed under the General Plan, projects currently under consideration and the attractiveness of the Chino Hills marketplace, our population is projected to grow to an estimated 82,800 at the end of the current five-year operating plan. ECONOMIC UPDATE: Many economists believe that the recession is over but the nation will still face difficult times as the recovery process, from what experts believe to be the worst recession since the post World War II era, will be slow and arduous. Signs of recovery shows with the national unemployment rate, which fell from 10.1% in October 2009 to 9.7% during the first quarter of 2010 as well as the Federal Reserve continuing to hold the overnight federal funds rate at nearly zero (.17%) and 30-year home mortgage rates in April 2010 at just over 5%. These indicators show positive movement in the manufacturing and retail industries and a reduction in the home foreclosure inventory. Locally the Inland Empire is benefiting from the positive progression in the manufacturing and the retail industries; however, one important economic indicator for our area not making improvements is the construction industry. Building permits have fallen in the Inland Empire by 82% during the past four years. This equates to an approximate drop of $10.3 billion dollars not entering the area's economy via the contractors. The lack of these monies in the Inland Empire has a ripple effect through the employees of the construction contractors, their suppliers, sub- contractors, escrow, and finance and engineering groups as well. The Inland Empire's recovery will be aided by the projected increase in jobs of approximately 1% and the improvement in the retail and manufacturing sectors but will be slowed by the lack of funds reaching the construction industry and those associated with it. ii At the State level, in the May Revision, the administration estimates that California must address a $17.9 billion gap between current-law resources and expenditures in the 2010/11 State General Fund budget. The Governor proposed $19.1 billion of solutions, enough to close the $17.9 billion shortfall and leave the State's General Fund with a $1.2 billion reserve. Program spending reductions make up two-thirds of the solutions proposed by the Governor. Borrowing and fund shifts total about 10% of the Governor's solutions. New revenues make up under 5% of the Governor's package. The State's budget proposal does not have any additional revenue reductions or expenditure increases for the City of Chino Hills. Staff will closely monitor the State budget process and report any changes that might impact us locally. Recent legislation was passed and the Governor signed the delay of the Gasoline Tax revenue payments for fiscal year 2009/10 and fiscal year 2010/11 in order to manage the State cash flow concerns. The delay is not expected to impact local government budgets as the delayed payments will be received prior to the end of the fiscal year in which payments were delayed. BUDGET OVERVIEW: The City's adopted expenditures for 2010/11 total $164.1 million, including General Fund expenditures (operating and Capital Improvement Program) of $35.6 million, and restricted fund expenditures of $128.5 million. While committed to excellent customer service, the City of Chino Hills continues to face financial challenges. Nearly every city in California is facing reduced revenues from property and sales taxes along with reductions in development related revenues. At the beginning of the City's budget process, the initial General Fund deficit was approximately $3.2 million. Through the efforts of staff, significant modifications were achieved to reduce expenditures where possible while maintaining Chino Hills' high levels of community safety and customer service. The result of these modifications reduced the adopted budget deficit to $409,700. The General Fund operating revenues total $31.2 million. The General Fund operating expenditures total $31.6 million. It has been approved to use the General Fund reserves to fund the budget deficit. A significant amount of General Fund revenues are cyclical and intermittent in nature and usually expenditures are incurred before sufficient revenues are received to pay for the expenditures. It is essential that the City maintain adequate fund balance levels to mitigate current and future risks (e.g., revenue shortfalls and unanticipated expenditures). Council has approved that the General Fund Cash Operating Reserves remain at $3,990,000 which represents the equivalent of the expected revenue cash flow into the General Fund for the first three months of the fiscal year. The General Fund Cash Operating Reserves shall be reviewed annually and adjusted if necessary. A continued focus on maintenance of the City's existing infrastructure is reflected within both the Operating and Capital Improvement budgets. This maintenance effort is critical, on a proactive basis, to minimize our costs over the long term. The program budget allocates resources on a departmental basis to increase accountability and maximize resources. This document contains the adopted appropriations for various programs and staff resources allocated to each program. Administering the thirty-four programs within the budget is the responsibility of the City Manager, City Clerk, City Attorney, Assistant City Manager, City Engineer, Community Development Director, Community Services Director, Finance Director, and Public Works Director. iii REVENUES: The City has been proactive in pursuing revenue enhancement opportunities. Such activities have included incentive programs to attract sales tax producing commercial enterprises. The most critical challenge facing the City of Chino Hills in the near term is the continued economic downturn along with the effects of the nationwide financial crisis. Construction activity remains extremely low, and corresponding building related revenue has been negatively impacted. Current financial conditions have made it more difficult for potential homebuyers to obtain financing, thus further exacerbating the home building industry. The financial market also affects the City's earnings on investments, potentially reducing operating revenues further. Without question, the economic conditions facing the City of Chino Hills and other local agencies are significant and will require continued diligence on the part of the City Council and staff to address. The City's adopted revenues for 2010/11 are $143.7 million. General Fund revenues, which fund law enforcement, recreation, and general services, amount to $32 million. The remaining $111.7 million of the City's revenues come from restricted sources, including special revenue funds, proprietary operations, internal service funds, and agency funds. GENERAL FUND REVENUES: The operating revenues deposited into the General Fund primarily come from taxes (52% of the $31.2 million). The primary sources of General Fund revenues are motor vehicle-in-lieu fee, sales tax and property taxes as depicted in the pie chart of the General Fund Revenues on Page B 3. The table below provides the estimated revenues from taxes: Major General Fund Tax Revenues 2310/11 Motor Vehicle-in-Lieu Fee $ 115,500 Property Tax VLF Swap 6,168,900 Sales Tax 4,435,800 Sales Taxes Triple Flip 1,478,600 Property Taxes 3.881,500 Total $ 16,080,300 Sales Tax Commercial development is very important to cities in California. The City receives 1% of the sales tax from retail purchases made in the City. Increasing sales tax revenue continues to be a major focus of our efforts. Since incorporation, our sales tax revenue has increased from about $1 million to $5.9 million. Motor Vehicle-in-lieu-fee (VLF) The VLF is a tax on the ownership of a registered vehicle in place of taxing vehicles as personal property. In 2004, the Vehicle License Fee changed. Most of the revenue that had been received by cities from this source was swapped into additional property tax share. A 0.65% VLF tax rate is applied based on a vehicle's current value as estimated by a depreciation schedule set in State law. The revenue from the 0.65% rate is protected by Proposition 1A of 2004 which requires the Legislature to provide a replacement source of revenue to cities if the State reduces the rate below 0.65%. Cities receive what is leftover after allocations to counties iv and the State Department of Motor Vehicles (DMV). The VLF revenue has been very volatile during the current recession due to a decline in total VLF revenue collected by the State and escalating DMV allocations. The City has experienced a significant reduction in revenue for fiscal years 2007/08, 2008/09, and projected 2009/10. The revenue was $348,740, $268,308, and $109,800, respectively. The fiscal year 2010/11 adopted revenue estimate is $115,500, which is only 33% of the amount received in fiscal year 2007/08. VLF Property Tax Swap Fiscal Year 2004/05 was the inaugural year of the swap and all future revenues are based on the amounts calculated in this initial base year. For subsequent fiscal years, the VLF swap grows annually in proportion to the growth of gross assessed valuation. Property Tax Upon incorporation, the City received 3.9% of the 1% of ad valorem property taxes for residential property. In 1996, the City began negotiating with the County of San Bernardino for an increase in the allocation to the City from the County. Special legislation was passed, and as a result, an agreement was entered into in February of 2000. The agreement provides for an even split of property taxes between the County and the City on certain undeveloped commercial and industrial properties. Under the agreement, the City's share rose to 9.3%. In January 2004, the agreement was amended to modify, on a prospective basis, the allocation percentage to approximately 14.7% so that the City receives the County's entire share of property tax on development-related increases in the assessed valuation of the specified commercial and industrial zoned property. The County has initiated a Revenue Enhancement Program whereby the City has submitted qualified undeveloped parcels to be placed into the Revenue Enhancement Program. The City map of parcels to be included in the revenue enhancement program is undergoing review by the County. Once the map is approved, an agreement between the City and County will be executed. The City will then file the approved map with the State Board of Equalization for the formation of taxing zones to implement the Revenue Enhancement Program. For the parcels in the Revenue Enhancement Program, the property tax split between the County and the City will be 50/50 on all new taxes generated from the development up to a maximum of 10%. The Revenue Enhancement Program will be effective for 25 years. This process is expected to be completed during fiscal year 2010/11. User Fee Study During fiscal year 2004/05, a fee study was commenced. The user fee study presented a "window of opportunity" for the City to increase fees and General Fund revenues with a corresponding decrease in the subsidization of services. During fiscal year 2005/06, the user fee portion of the fee study was completed and incorporated into revenue projections. The adopted fee resolution provided for automatic annual adjustment by the consumer price index factor. For fiscal year 2010/11, the user fees and underlining hourly rates have been adjusted by a consumer price index factor of 1.83%. As part of the budget savings, the next cost allocation and user fee study has been deferred to fiscal year 2011/12. Inter-fund Transfers In review of fund reserves in the Internal Service Funds, a transfer to the General Fund of the excess reserves from the Information Technology Fund and the Equipment Maintenance Fund of $128,500 and $477,100, respectively, has been approved. These transfers will deplete the General Fund reserve allocations in the Internal Service Funds. In future year's, replacement of Internal Service Fund assets for the General Fund will need to be funded on a "pay as you go", since reserves for replacement have been depleted. In addition, the fiscal year 2010/11 rental V charge to the various user departments does not include annual replacement cost which resulted in the reduction of the rental charges for Information Technology and Equipment Maintenance. After the transfer of the General Fund portion of the reserves, it is anticipated that the projected year-end reserves will be $81,842 and $2,836,399, respectively, in the Information Technology and Equipment Maintenance Fund, consisting of remaining replacement reserves for Parks and Landscape District, Water, and Sewer Funds. GENERAL FUND USES OF RESOURCES: The table below shows the allocation of General Fund monies to specified operating program areas. Approximately 32 cents of every General Fund operating dollar in Chino Hills is used for the protection of life and property through our law enforcement program. The table below provides an annual comparison of the allocation of our operating resources: Projected Adopted Actual Budget 2009/10 2010/11 Difference Public Safety 32.02% 31.90% -0.12% Community Services 14.41% 14.51% 0.10% Finance 12.09% 13.34% 1.25% City Manager 11.77% 9.82% -1.95% Community Development 8.90% 9.64% 0.74% Public Works 9.41% 8.71% -0.70% Engineering 5.61% 5.63% 0.02% Legislative 4.55% 4.62% 0.07% Obligation to Lighting and Landscape District 0.40% 0.99% 0.59% Subsidy to the Lighting and Landscape District 0.84% 0.84% 100.00% 100.00% It is important to note that the Public Works Department operates with substantial revenue sources outside the General Fund (i.e., Water Fund, Sewer Fund, Parks and Landscape Funds) while other departments (e.g. Community Services and Public Safety) are heavily dependent upon the General Fund for operating revenues. PERSONNEL: Recognizing the seriousness of the economic downturn, none of the City's Departments requested additional personnel during the budget process. As the effects of the economy continue to erode the City's major revenue sources, management staff, on an ongoing basis, has continued to explore the availability of reassigning personnel or reallocating workload to provide the highest levels of service to the community. This has resulted in the realignment of personnel resources to areas where the workload is greatest, without adding staff or filling vacant positions. This is the second consecutive year whereby all vacant positions have continued to be unfunded. Additional savings may be achieved by continuing to carefully evaluate each vacancy and only fill critical positions necessary for public safety or customer service demands. The total full-time positions remain at 158, and permanent part-time positions remain at 6. Temporary part-time staffing is also provided to augment our permanent staff. For the fiscal year 2010/11, a budget savings of $302,900 has been projected from the reduction of temporary vi part-time hours. The adopted budget is the second consecutive fiscal year for which there has been no cost of living adjustments to staff's compensation. The following vacant positions remain as an "authorized position"; however, funding for these positions is not included in the adopted fiscal year 2010/11 budget. _Department/Division Position Title City Manager/Administration Assistant to the City Manager Community Development/Administration Administrative Technician Community Development/Building Services Permit Technician I/II Community Development/Development Services Assistant Community Development Director— Development Services Community Development/Development Services Senior Planner Community Services/Recreation Recreation Manager Engineering: Engineering Services Senior Engineer (2 positions) Public Works/Facilities Maintenance Maintenance Worker I/II Public Works/Parks & Landscape Senior Maintenance Worker Public Works/Parks & Landscape Maintenance Worker I/II Public Works/Street Maintenance Senior Maintenance Worker Public Works/Water Water Quality Technician I/II These 13 vacant positions represent approximately $1,364,400 in overall savings, with $1,064,400 of that amount representing savings to the General Fund. PROGRAM MODIFICATIONS: Budgetary Basis of Accounting: Budgets for governmental funds (which includes encumbrances, loan payments and proceeds, advances to other funds) are adopted on a basis which differs from accounting principles generally accepted in the United States of America (US GAAP). Legally, adopted budgets for all governmental funds are established on a cash basis. Accordingly, the budget does not include the line items for depreciation or amortization. Citywide: Departmental budgets for Conferences, Meetings and Training in the General Fund were moved and consolidated into City Manager Department, Human Resources Division. Community Development — Development Services: The update to the General Plan is partially funded in fiscal year 2010/11. Community Services — Emergency Preparedness: The transition of the Emergency Preparedness Expo from annual to a biennial event, and a modification to the Carbon Canyon Decal Program from annual to a biennial renewal process. Community Services — Recreation: Relocate Day Camp from Mystic Canyon Park to a larger facility at Los Serranos Elementary School. New staff initiated programs include: Youth Basketball Summer Clinic, Youth Basketball League, 30+ Co-ed Soccer League, Parent's Night Out, Friday Family Fun Nights and Chino Hills Hiking Club. Staff will continue to monitor participant interest in Recreation programs to ensure that fees cover the cost of the program. Programs not meeting this threshold will be cancelled accordingly. vii Engineering — Administration: Budget for the maintenance of traffic signals was moved from the Public Works Department to be accounted for in the Engineering Department budget. Public Works — Sanitation Maintenance: Regulatory sampling requirements have been decreased. Public Works — Storm System Maintenance: Weed abatement is no longer outsourced. CAPITAL IMPROVEMENT PROGRAM: This year's budget continues an aggressive Capital Improvement Program effort utilizing staff and consultant resources to implement projects in a timely and cost effective manner. A coordinated approach to the Capital Improvement Program is critical to meet the facility and infrastructure needs of our current residents and businesses as well as the infrastructure needs that the growth in Chino Hills will require. The Capital Improvement Program is not only a critical program element of the Engineering Department's objectives, but the entire organization's. The management and implementation of our Capital Improvement Program deserves and will continue to receive the attention of the entire organization. In the General Fund, there are four Capital Projects totaling $3,962,700 in fiscal year 2009/10 being carried over into fiscal year 2010/11, comprised of developer's in-lieu funds and the 2007 Certificates of Participation debt proceeds. There is one new capital project of $6,700 adopted that is funded by the General Fund unreserved fund balance. The total amount of General Fund reserves to fund Capital Projects adopted for fiscal year 2010/11 is $3,969,400 as part of the total $40,786,600 Capital Improvement Program. The Capital Improvement Program for fiscal year 2010/11 includes expenditures in the amount of $40,786,600. These projects include expenditures in the following categories and amounts. Streets $ 18,443,800 Public Facilities $ 6,042,300 Parks/Open Space $ 1,750,600 Water $ 3,518,000 Recycled Water $ 5,364,300 Sewer/Storm Drain $ 5,667,600 The above total is comprised of $36,419,500 in carry-over projects and $4,367,100 in new projects. The subsequent years of the Long-Term Capital Improvement Program includes projects totaling $85,474,600. The project categories and amounts are as follows: Streets $ 35,356,200 Public Facilities $ 4,776,100 Parks/Open Space $ 33,229,700 Water $ 10,693,600 Recycled Water $ 1,312,000 Sewer/Storm Drain $ 107,000 The total Long-Term Capital Improvement Program budget is $142,537,100, which is comprised of prior expenditures of $16,275,900, fiscal year 2010/11 of $40,786,600, and subsequent years of $85,474,600. viii FIVE YEAR OUTLOOK: The first year of the Five-Year Outlook is comprised of the fiscal year 2010/11 adopted revenues and appropriations budget plan. The remaining four years of the Five-Year Outlook are based upon anticipated program service level needs in light of the growth that is projected to occur over that period of time. The Five-Year Outlook reflects assumptions as contained within the Five-Year Outlook section of the budget document. These anticipated program adjustments are intended to provide the City Council with an indicator of service level needs projected over the near term to meet the increasing service demands generated by residential and commercial growth projected to occur within Chino Hills. CONCLUSION: With the adoption by the City Council, this document will be the focus of our organizational efforts for fiscal year 2010/11. The success of our program and project efforts during the next five years will shape the long-term viability and future of our community. As always, the cooperation and support of the Department Heads and their staff have been critical to the completion of this document. I would like to particularly thank our Finance Department for their support needed to complete the numerous tasks necessary to create the document that is before you. Michael S. Fleage , City Manager ix J11.+I,�[..,� �1 •E Ni I •c kic. i*' t T►+ r nE Aµy* i t CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. x OVERVIEW .._______ ___. ._ rr . , r le W, i 0 C .. m at 1 '74 ' gel": ..11/ mi. ie , f f iii + r V rf St F y City of Cliino Yfi(fc ilissiott It is the mission of the City of Chino Hills, in partnership with the community,to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service,effectively managing growth.,and creating a viable f inanctal plan to ensure the continued success of the City, 1)attes Commitment-We are guided by the belief that the City of Chino Hills is a prominent, beautiful,and well-maintained City. We value our commitment to the citizens of Chino Hills and strive to provide them with the highest quality municipal services. eo Community Partnership-We work as partners with our residents to enhance the quality oflife in Chino Hills. We respond to the needs of our community,and together,promote Chino Hills as a safe and healthy City. Honesty,Integrity,and Truthfulness We value honesty,integrity,and truthfulness as the foundation of our organization. We recognize their importance in upholding our credibility with the community we serve. People/Employees-Employees are the organization's most important resource. We work together as a team and each employee's contribution is key to our success. 4. Pride-As employees,we take pride in ourselves,our organization,and our community, as we work together to provide professional services to the citizens of Chino Hills. Professionalism-We value our employees as professionals who provide an outstanding level of service to the citizens of Chino Hills. 6, Responsiveness to the Community-We are dedicated to service,to identifying and addressing individual and community needs,to being responsive to change within the community,and to enhancing the quality of life in Chino Hills. We are here to serve our community. A 1 RESOLUTION NO. 10R- 35 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, ADOPTING A BUDGET FOR FISCAL YEAR 2010-11. The City Council of the City of Chino Hills does hereby resolve as follows: SECTION 1. For the fiscal year period from July 1, 2010, through June 30, 2011, the City Council hereby adopts a budget for the City of Chino Hills and that budget is specified in Exhibit A-1 of the staff report presented with this resolution as "Total Budget Appropriations" in the "City Council Approved" column and totals $164,073,200. SECTION 2. The budget reported in the fiscal year 2010-11 Capital Improvement Program portion of the fiscal year 2010-11 Annual Budget document is the budget being approved by the City Council for the individual capital projects. The approved budgets for the individual capital projects remain as authorized appropriations for the individual capital projects until these capital projects are completed. Any unexpended authorized appropriation for each capital project is automatically carried over from fiscal year to fiscal year until the funds of the individual capital project are expended or the capital project is canceled. Following the completion of the individual capital projects, the unexpended appropriation of each completed capital project shall be canceled and the capital projects' funding sources shall be released from their unexpended funding commitment. SECTION 3, The City Manager shall execute on behalf of the City Council administrative supervision and control over this budget as authorized in accordance with Chino Hills Municipal Code Section 2.08. The City Manager is authorized to transfer appropriations from reserves to a department or capital project, or among funds, departments, or to/from capital improvement projects in transactions not exceeding $10,000 for the fiscal year for each expenditure element/object number and capital improvement project. All capital improvement project budget transfers, transfers from reserves, and transfers among funds and departments exceeding $10,000 will require City Council approval. The City Manager is authorized to transfer appropriations within a department without limitation. The fund and department budget amounts are listed in the column entitled "City Council Approved" appropriations reported in Exhibit A-1 of the staff report that presented this Resolution. The total budgeted permanent full-time regular staff is 158 positions and permanent part-time positions is 6. No increase shall be made in this number of positions without City Council approval. However, the City Manager is authorized to transfer such positions within existing position classification and reorganize departments under his authority if in his judgement such actions will result in a higher degree of efficiency of overall operations of the City. A 2 Upon review of the General Fund Cash Operating Reserves, no modification is recommended for FY 2010-11. The General Fund Cash Operating Reserves are to remain as $3,990,000. SECTION 4. That the City Clerk is instructed to forward a copy of the Resolution and the Fiscal Year 2010-11 Budget to the Auditor/Controller of the County of San Bernardino, in accordance with Section 53901 of the Government Code. SECTION 5. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED, and ADOPTED this 22nd day of June 2010. W. C. 'BILL" KRUGER,\AAYOR ATTEST: • /G 7/7—/ 0 / MARY M r DUFFEE, CITY CLE, APPROV- 5 •S TO FORM: 41—"--)AN /77- MARK a HENSLEY, CITY ATTORNEY A 3 STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO ) § CITY OF CHINO HILLS I, Mary M. McDuffee, City Clerk of the City of Chino Hills, DO HEREBY CERTIFY that the foregoing Resolution No. 10R-35 was duly adopted at a regular meeting of the City Council of the City of Chino Hills held on the 22m1 day of June, 2010, by the following roll call vote, to wit: AYES: COUNCIL MEMBERS: KRUGER, GRAHAM, BENNETT, NORTON-PERRY AND ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS; NONE Ma- fes._ MARY M. f DUFFEE, CITY CLE (SEAL) UU The foregoing is the original of Resolution No. 10R-35 duly passed and adopted by the Chino Hills City Council at their regular meeting held June 22, 2010. (SEAL) L1/1r// / / / 2k/i "I1 MARY M71G1c1OUFFEE, CITY CL7 A 4 EXHIBIT A-1 2010-11 BUDGET APPROPRIATIONS City Manager City Council Fund/Department Recommended Approved Change General Fund: Legislative 1,460,100 1,460,100 0 City Manager 3,104,900 3,104,900 0 Public Safety 10,074,100 10,074,100 0 Community Development 3,047,900 3,047,900 0 Community Services 4,586,600 4,586,600 0 Engineering 1,780,500 1,780,500 0 Finance 4,216,800 4,216,800 0 Public Works 2,752,600 2,752,600 0 Interfund Transfers 4,550,000 4,550,000 _ 0 Total General Fund 35,573,500 35,573,500 0 Gas Tax Fund 1,646,200 1,646,200 0 Measure I Fund 3,196,300 3,196,300 0 Air Quality Improvement Fund 240,000 240,000 0 Community Development Block Grant Fund 457,000 457,000 0 Solid Waste Fund 4,188,500 4,188,500 0 Landscape and Lighting District Funds 9,793,300 9,793,300 0 Development Fee Funds 10,352,300 10,352,300 0 Miscellaneous Special Revenue Funds 15,930,300 15,930,300 0 Capital Projects Funds 40,038,500 40,038,500 0 Water Fund 22,717,400 22,717,400 0 Sewer Fund 5,658,700 5,658,700 0 Equipment Maintenance Fund 1,336,500 1,336,500 0 Information Technology Fund 1,233,800 1,233,800 0 Community Facilities Districts (CFD's) Funds 10,687,900 10,687,900 0 Assessment Districts Funds 1,023,000 1,023,000 _ 0 Total Budget Appropriations 164,073,200 164,073,200 0 A 5 / /% 4 .' 4 ‘ » \vim > . : 4114 '. `R»:©, ! {$ § «3`s\ «^ \v1.- . /tJ , �- r» :t % ,• o$ j «, :I .Ne \yC Gam$ \ , % e x - # A CITY OF CHINO HILLS INCORPORATED 1 „ 1 This page intentionally left blank. A 6 Scat Chino Cky� at 1eat 2 0111 City prganiz'atton GY‘Ino Os tegto� ve CYCncd tCetgPtt tNe \GGomel nY City Manager n v Pdm nt a on GOmRe\attons _ munity --1 Contract$e - - Hu an'Resources PublicSa{ ety Risk Management Comoronity peyeloPment Community$eengineering finance pubttcVocKs dmcteaokn pdm\n`sti 4dmne�rtnOn aAdeidann 14Mmis gUd\ Services GoeEan engineering SeN\ces GevPeca( prog �aupdnMante a teM GounGeveopment \n° O hQo9y d \es anten ce Development Bieck ant IGgGI n_ eptaParks `andscaPe gGOnom\cDeveioPnent Program sen eS oi �nenan�e gmer9 �Preparedness utd`tyCustom SeM°eSanitation an ices ce m r1e\ebhpOdSNMaintenance Rcon S .ces Maintenance an Wito 000* ti "lid��yyS,►.t::, CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. A 8 Program Summary Fiscal Year 2010/11 Department/Activity LEGISLATIVE ENGINEERING • City Council • Administration • City Attorney • Engineering Services • City Clerk CITY MANAGER FINANCE • Administration • Administration • Community Relations • Development Program • Contract Services • Information Technology • Human Resources • Non-Departmental Services • Public Safety • Utility Customer Services • Risk Management COMMUNITY DEVELOPMENT PUBLIC WORKS • Administration • Administration • Building Services • Equipment Maintenance • Development Services • Facilities Maintenance • Economic Development • Parks and Landscape Maintenance • Sanitation Maintenance • Storm System Maintenance COMMUNITY SERVICES • Street Maintenance • Administration • Water • Code Enforcement • Community Development Block Grant Program • Emergency Preparedness • Neighborhood Services • Recreation Services A 9 -----\ ...,. (----. .... .....,, , ,4,1„ . \\ _ .., .. . .0.4„.w .,, ,itik...: 4-4,-V :Mf. 4444 ,114,1*4. CITY OF CHINO HILLS 1 N C O R P ORATED 1 9 9 1 This page intentionally left blank. A 10 CITY OF CHINO HILLS OPERATING PROGRAM E -, .:n; ¢ :i •,.,,PERSONNEL SUMM ',.. .. "I. ° 7-70Nit ADJUSTED ADOPTED AUTHORIZED AUTHORIZED POSITIONS POSITIONS FY 2009-10 FY 2010-11 FULL-TIME POSITIONS LEGISLATIVE 6 6 CITY MANAGER 11 11 COMMUNITY DEVELOPMENT 22 22 COMMUNITY SERVICES 21 21 ENGINEERING 15 15 FINANCE 23 23 PUBLIC WORKS 60 60 TOTAL FULL-TIME POSITIONS 158 158 PERMANENT PART-TIME POSITIONS LEGISLATIVE 1 1 COMMUNITY DEVELOPMENT 1 1 COMMUNITY SERVICES 1 1 FINANCE 1 1 PUBLIC WORKS 2 2 TOTAL PERMANENT PART-TIME POSITIONS 6 6 All foistr i i ANeeilY i i ' CITY OF CHINO HILLS INCORPORATED 19 9 1 This page intentionally left blank. A 1 2 CITY OF CHINO HILLS FISCAL YEAR 2010/11 '41 THORIZEDT,POSITION 2.. >, ' ' " - ,?,g? ._. FULL-TIME POSITIONS Account Clerk I/11 5 Accountant I/II 2 Accounting Supervisor 1 Administrative Analyst I/11 10 Administrative Clerk 1 Administrative Secretary 6 Administrative Secretary - Confidential 2 Administrative Technician 3 Assistant Building Official 1 Assistant City Clerk 1 Assistant City Engineer 1 Assistant City Manager 1 Assistant/Associate Engineer 2 Assistant/Associate Planner 2 Assistant Community Development Director- Building Services 1 Assistant Community Development Director - Development Services 1 Assistant Finance Director 1 Assistant to the City Manager 1 Building Inspector Illi 4 City Clerk 1 City Engineer 1 City Manager 1 Code Enforcement Officer I/11 3 Community Development Director 1 Community Relations Manager 1 Community Services Director 1 Customer Service Representative 1 A 13 ED, OSITION$(, }f .Pr.-- FULL-TIME POSITIONS (Continued) Customer Service Supervisor 1 Engineering Support Services Manager 1 Engineering Technician I/II 1 Environmental Program Coordinator 1 Executive Secretary 1 Facilities Maintenance Supervisor 1 Finance Director 1 Information Technology Manager 1 Information Technology Technician 1 Landscape Inspector I/Il 2 Maintenance and Operations Manager 1 Maintenance Worker I/II 26 Meter Reader 2 Neighborhood Services Coordinator 1 Neighborhood Services Manager 1 Parks and Open Space Supervisor 1 Payroll Technician 2 Permit Technician I/II 3 Personnel Assistant 1 Principal Planner 1 Public Works Director 1 Public Works Inspection Supervisor 1 Public Works Inspector I/11 2 Records Coordinator 1 Recreation Coordinator 6 Recreation Manager 1 Recreation Supervisor 2 Sanitation Supervisor 1 Secretary 6 A 14 _ ► tHORIZED POSITIONS (continued :: FULL-TIME POSITIONS (Continued) Senior Account Clerk 3 Senior Accountant 1 Senior Administrative Analyst 2 Senior Engineer 2 Senior Human Resources Analyst 1 Senior Information Technology Technician 1 Senior Maintenance Worker 11 Senior Planner 2 Street Maintenance Supervisor 1 Supervising Account Clerk 1 Supervising Permit Technician 0 Utility Conservation Specialist 1 Water and Sewer Manager 1 Water Distribution Supervisor 1 Water Production Supervisor 1 Water Quality Technician I/II 2 TOTAL FULL-TIME POSITIONS 158 PERMANENT PART-TIME POSITIONS Accountant I/II 1 Administrative Clerk 1 Parking Enforcement Officer 2 Permit Technician I/11 1 Senior Administrative Clerk 1 TOTAL PERMANENT PART-TIME POSITIONS 6 A 15 ...'.....4%..\\S\ i3' e: ++ ,, *Kt;0... A4E'er' %, �*114 CMti ek{4', _ r CITY OF CHINO HILLS T N C O R P O R A T E D 1 9 9 1 This page intentionally left blank. A 16 BUDGET GRAPHS . ' .....„.„......„,_.:.,..„.„_...,..., . . .; . ,,_;,.. ._.. ..-, ,..•;-1,4, - .. \ •_i-_,..,.,---ik:ii'4-•:._, .: ,_:,_ . \ . 1 \\\\ ' ,.. . t. ... . plk 1 •... „ -••'-, I , tri , 401L--mPir .. l' m --1 , ... . -... , v•-• i 4 - .4y I . , 13 1 .1)4 ' 0: ' of Ltd 1101'114:f L - i cf) -.6. • _ • ____ ,_- _ ._ _. — _ . ..4... - . ___, • ',."-• . • . ca-- --. . r--- • . .. , , --f,--.4.-- ,ri_ r • •••.„, . •••., , , ,„....s.,. . ., -..1 CITY OF CHINO HILLS FISCAL YEAR 2010-11 TOTAL FUNDING SOURCES - $143.7 MILLION Taxes and Assessments 25% Transfers-In 28% Use of Money and Property 1% Fines and Penalties Licenses and Permit Other Revenues 0% 24% Recreation Fees 1% Development Fees -Charges for Services 1% and Costs Reimbursements 19% FY 2008-09 FY 2009-10 FY 2010-11 Projected Adopted Actual Actual Budget Taxes and Assessments 35,485,944 35,860,800 36,527,100 Licenses and Permits 807,256 491,000 518,300 Fines and Penalties 616,440 591,700 603,600 Use of Money and Property 4,531,170 1,757,500 1,419,200 Charges for Services and Costs Reimbursements 23,641,819 25,205,100 27,277,000 Development Fees 1,643,963 441,400 1,764,400 Recreation Fees 1,168,676 1,026,900 1,431,700 Other Revenues 36,012,109 27,255,100 34,171,400 Transfers-in 35,992,745 9,456,100 39,989,900 Total $139,900,122 $102,085,600 $143,702,600 B1 CITY OF CHINO HILLS FISCAL YEAR 2010-11 TOTAL BUDGET BY FUNCTION - $164.1 MILLION City Manager Community Legislative 11% Development*(1) 1% 2/a Transfers-Out Community 24% Services'(2) 7.›........... 3% �— -------____Engineering Finance Illhommi I 10% Capital Improvement Program 25% Public Works 23% FY 2008-09 FY 2009-10 FY 2010-11 Projected Adopted Actual Actual Budget Legislative 1,389,135 1,438,900 1,460,100 City Manager 17,754,330 17,978,200 17,467,900 Community Development i(') 3,315,970 3,038,200 3,548,900 Community Services .(2) 4,821,489 5,440,100 5,106,900 Engineering 1,990,776 1,939,100 2,125,300 Finance 28,171,468 16,717,300 16,722,500 Public Works 36,009,344 39,533,400 37,613,200 Capital Improvement Program 26,702,888 4,338,000 40,038,500 Transfers-Out 35,992,745 9,456,100 39,989,900 Total $156,148,145 $99,879,300 $164,073,200 *Notes (") A Capital Improvement Project funded by the Local Government Energy Efficiency Conservation Block Grand Fund is reflected in the Community Development Department in the amount of$443,100. {2) A Capital Improvement Project funded by Community Development Block Grant funds is reflected in the Community Services Department in the amount of$305,000, B2 CITY OF CHINO HILLS FISCAL YEAR 2010-11 GENERAL FUND REVENUES - $32 MILLION _ Transfers•ln Sales Tax Other Revenues 6% LI 14% 19% T Recreation Fees - 4% I ,fit Ems'' •I fin.{19 y Charges for Services and 1 Costs Reimbursements -____,_ Property Tax 5% 36% Use of Money&Pr, perty _Other Taxes Motor Vehicle In-Lieu Fees 2% 10% 0% Licenses and Permits Fines and Penalties 2% 2% FY 2008-09 FY 2009-10 FY 2010-11 Projected Adopted Actual Actual Budget I' Sales Tax 4,412,698 4,353,500 4,435,800 Property Tax 11,638,103 11,615,600 11,529,000 Motor Vehicle In-Lieu Fees 268,308 109,800 115,500 Other Taxes 2,701,099 2,730,100 3,301,700 Licenses and Permits 807,256 491 000 518,300 Fines and Penalties 616,440 591,700 603,600 Use of Money& Property 1,375,731 678,400 543,600 Charges for Services and Costs Reimbursements 1,530,209 1,565,100 1,759,400 Recreation Fees 1,168,676 1,026,900 1,431,700 Other Revenues 5,500,184 7,374,100 5,962,200 Transfers-In 1,118,223 2,285,100 1,814,100 Total $31,136,927 $32,821,300 $32,014,900 , B3 CITY OF CHINO HILLS FISCAL YEAR 2010-11 GENERAL FUND EXPENDITURES BY FUNCTION - $35.6 MILLION Obligation to Landscape Subsidy to the Landscape and Lighting District and Lighting District Operating 1% 1% Transfers-Out 0% Capital Projects Transfers-Out Legislative 11% 4% City Manager Public Works 36% 8% Ff � ,x4 - Finance 12% s^ Community Development Engineering 9% 5% Community Services 13% FY 2008-09 FY 2009-10 FY 2010-11 Projected Adopted Actual Actual Budget Legislative 1,389,135 1,438,900 1,460,100 City Manager 13,674,017 13,831,000 13,179,000 Community Development 3,287,784 2,813,200 3,047,900 Community Services 4,616,812 4,551,700 4,586,600 Engineering 1,821,656 1,771,300 1,780,500 Finance 4,040,757 3,818,800 4,216,800 Public Works 3,023,407 2,973,200 2,752,600 Capital Projects Transfers-Out 18,255,548 349,600 3,969,400 Obligation to Landscape and Lighting District 219,348 266,900 266,800 Subsidy to the Landscape and Lighting District 247,260 127,600 313,800 Operating Transfers-Out 0 91,700 0 Total $50,575,724 $32,033,900 $35,573,500 B4 Estimated General Fund Reserves $18,062,424 2007 COP Proceeds Operating Fund $1,677,269 ($409,700) 9% -2% Special Projects Reserves Other Reserves 2 $1,279,086 $163,291 ® 7% 1% Cash Flow ,„ Reserves $3,990,000 ,, 22% Capital Projects, Contingency , and Emergency Reserves $11,362,478 63% B5 CITY OF CHINO HILLS FISCAL YEAR 2010-11 POPULATION 79,000 , _ 77,000 - c 75,000 4 - - - D zi co 73,000 '- a 71,000 69,000 1 67,000 65,000 1 2 3 4 5 6 7 8 9 10 Year 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Population 68,333 71,315 73,366 76,875 78,011 77,920 78,512 78,465 78,597 78,971 Calendar Year Population Growth Growth Cumulative Year Population Per Year Growth 2001 68,333 68,333 68,333 2002 71,315 2,982 71,315 2003 73,366 2,051 73,366 2004 76,875 3,509 76,875 2005 78,011 1,136 78,011 2006 77,920 -91 77,920 2007 78,512 592 78,512 2008 78,465 -47 78,465 2009 78,597 85 78,597 2010 78,971 506 78,971 Cumulative Growth rate is eurripdied to the first full calendar year of 1992. Prior years' population has been revised in accordance with the Department of Finance population certification. B6 CITY OF CHINO HILLS FISCAL YEAR 2010-11 STAFFING IN RELATION TO POPULATION RATIO 700 - 574 562 578 582 557 553 13 JJfiW1 507 48 $ 0ce0 z 0 0c5 CP N Calendar Year ' • - • Year Population Staffing Residents Served 2001 68,333 119 574 2002 71,315 127 562 2003 73,366 127 578 2004 76,875 132 582 2005 78,011 140 557 2006 77,920 141 553 2007 78,512 155 507 2008 78,465 156 503 2009 78,725 158 498 2010 78,971 158 500 *Number of residents served per employee. B7 CITY OF CHINO HILLS FISCAL YEAR 2010-11 SALES TAX 5,000,000 - — 4,500,000 g 4,000,000 3,500,000 -- 3,000,000 ;'`'x 2,500,000 oti o`� , o(i' o`° cid SA 539) o° ;\° Fiscal Year Sales Tax Growth Growth Cumulative Year Per Year Growth 2001-02 3,045,281 9.29% 194.43% 2002-03 3,299,576 8.35% 219.02% 2003-04 3,890,159 17.90% 276.12% 2004-05 3,454,021 * (11.21%) 233.95% 2005-06 3,621,614 4.85% 250.15% 2006-07 4,023,467 11.10% 289.00% 2007-08 4,065,937 1.06% 293.11% 2008-09 4,412,698 8.53% 326.64% 2009-10 4,353,500 (1,34%) 320.91% 2010-11 4,435,800 1.89% 328.87% Growth rate is compared to the first full fiscal year of 1992-93. *Starting in FY 2004-05, excludes triple flip. B8 CITY OF CHINO HILLS FISCAL YEAR 2010-11 PROPERTY TAX 13,000,000 11,000,000 — g 9,000,000 7,000,000 a. °. 5,000,000 3,000,0000 - - - _ - 1,000,000 o° o` CP oO 6. c\ 4 Ocb o°' \° '•'` Fiscal Year Property Tax Growth •roperty Growth Cumulative Year Tax Per Year Growth 2001-02 1,923,281 11.28% 58.73% 2002-03 2,139,116 11.22% 76.55% 2003-04 2,391,353 11.79% 97.36% 2004-05 7,394,693 (1) 209.23% 510.30% 2005-06 9,094,279 (2) 22.98% 650.57% 2006-07 10,260,100 (3) 12,82% 746.79% 2007-08 11,270,756 (4) 9.85% 830.20% 2008-09 11,638,103 (5) 3.26% 860.52% 2009-10 11,615,600 (6) (0.19%) 858.66% 2010-11 11,529,000 (7) (0.75%) 851.51% Growth rate is compared to the first full fiscal year of 1992-1993, (1) Includes Triple Flip in the amount of$ 949,720, and VLF Swap in the amount of$4,061,603. (2) Includes Triple Flip in the amount of$1,137,927, and VLF Swap in the amount of$5,021,797. (3) Includes Triple Flip in the amount of$1,200,548, and VLF Swap in the amount of$5,314,585. (4) Includes Triple Flip in the amount of$1,416,334, and VLF Swap in the amount of$5,941,937. (5) Includes Triple Flip in the amount of$1,323,115, and VLF Swap in the amount of$6,269,435. (6) Includes Triple Flip in the amount of$1,491,700, and VLF Swap in the amount of$6,152,400. (7) Includes Triple Flip in the amount of$1,478,600, and VLF Swap in the amount of$6,168,900. B9 CITY OF CHINO HILLS FISCAL YEAR 2010-11 MOTOR VEHICLE IN-LIEU FEES U) 4,100,000 - T u 3,600,000 2 3,100,000 -- - - 2,600,000 2,100,000 -- 1,600,000 - -- - - - - "ho' 1,100,000 - - - g 600,000 - 100,000 - — 1C)1' 011" orb" o�`o� O�O� Ob 0�'0'l O� oc1)oo, O°�hO h�hh rio (1 do pyo r15) ryo (19 pyo fio do Fiscal Year Motor Vehicle In-Lieu Fees 70 or ►e is e Growth Cumulative Year In-Lieu Fees Per Year Growth 2001-02 3,863,341 17.29% 113.94% 2002-03 4,056,601 5.00% 124.64% 2003-04 3,338,438 (17.70%) 84.87% 2004-05 1,694,914 * (49.23%) (6.14%) 2005-06 537,693 (68.28%) (70.22%) 2006-07 421,191 (21.67%) (76.68%) 2007-08 348,740 (17.20%) (80,69%)1 2008-09 268,308 (23.06%) (85.14%) 2009-10 109,800 (59.08%) (93.92%) 2010-11 115,500 5.19% (93.60%) Growth rate is compared to the first full fiscal year of 1992-93. * Includes VLF Gap Receivable of$1,197,376; starting FY 2004-05, excludes VLF swap. B10 CITY OF CHINO HILLS FISCAL YEAR 2010-11 INTEREST INCOME 3,000,000 - 2,500,000 - - 2,000,000 • 1,500,000 1• ,000,000 500,000 0 - - - 00' On' Ob` OP OrO O OO O°5 ,;\ Off, Oc' Oma'• Off`• Oh• O�°, 0,�• OO• e '�O• 92 r10 r10 (10 rP 99 ri%) rP r10 CP Fiscal Year Interest Income n eres Composite Rate Year Income for the Year 2001-02 1,511,088 3.96% 2002-03 649,498 2.53% 2003-04 300,297 1.59% 2004-05 626,486 2.30% 2005-06 1,096,608 3.89% 2006-07 2,001,249 5.08% 2007-08 2,576,709 4.48% 2008-09 1,016,752 2.43% 2009-10 291,700 1.00% 2010-11 143,000 0.90% B11 CITY OF CHINO HILLS FISCAL YEAR 2010-11 COMMUNITY DEVELOPMENT AND ENGINEERING REVENUES 4,500,000 -- — — — - -- N 4,000,000 -- c ) 5 w 3,500,000 - o ! 3,000,000tg — o •F. 2,500,000 m 2,000,000 - u' 1,500,000 - 1,000,000 - Ao`� '613oo`' o0 (\ o, oo \c NcY Fiscal Year Community Development and Engineering Revenues omm. Bev. Growth Cumulative Year &Eng. Rev. Per Year Growth 2001-02 2,442,454 (23,68%) 73.25% 2002-03 2,545,390 4.21% 80.55% 2003-04 2,357,357 (7.39%) 67.22% 2004-05 2,382,672 1.07% 69.01% 2005-06 4,068,168 70.74% 188.57% 2006-07 3,563,809 (12.40%) 152.80% 2007-08 3,541,384 (0.63%) 151.20% 2008-09 2,316,408 (34.59%) 64.31% 2009-10 2,034,800 (12.16%) 44.34% 2010-11 2,257,700 10.95% 60.15% Growth rate is compared to the first full fiscal year of 1992-93. B12 ___ _ ___ COMBINED STATEMENTS ., SI J5 dtc.s(� x 4 +:4:' _ } `y I j i ¢, ��@,t J` A.` S jC'a' J A,...''',.--_%-; Y Y 4' 11.' iy4 .1 "...?•47'...4'1,-- . 1,K .i' i _ ,y" /,?, ! j , . - ,. .:r r a}wG17Y + ! , °+-°y �, t .f...1'414'. MOi .� :".:'".it' s :f y= s :M !'xL� #t +'!�- y}' J €• i(. r ''..t.:_ j•-'0': 5 1' - fir- ♦ } `f 1..,1 ti ._ i. ' - A:�/ '� ! f a •'dry '' ( {3 b .+F F fr y .�'. `.'� i'''�; y# +! ,i' ;4.... f r ! 7g,4 .2� � f iii Tr � Y --,,-----i,....1. - �� f � r.�y•�i. +. "� 1, 7 i �. " .% fir• �yy:}}`,-� '� -,444,44 .#"p G _ S # 44.,',.''' J j ,;�; � yrS 1 7� t 'ril `t 1 .`AL,'....-4-3... .+'IT 4 i i.:' '4•!`5 f..5"X.' a t. 0. � ::{��MW4TTS......+4,* V::...''$;.%. 4" r :, �}��1 'Y a )" '�{ ' S���;�C� -, '. •.'4: e* ''.. l'...7•''''.! - . 4': 14 '''''E '...',0 i"''' '..:V: r.:.t.''' triM- •:-.'''*w• • ''.• — ' 41 ' • •i '`fi s. i'...'''' .. 0 CO v Cnn m E m z• -I ;- i CITY OF CHINO HILLS FISCAL YEAR 2009-2010 SUMMARY OF CHANGES TO FUND BALANCES Projected Audited Adjustments Ending Fund Balance to Fund Projected Projected Projected Projected Projected Fund Balance Fund Title 07!01109 Balance Revenues Expenditures Capital Projects Transfer In Transfer Out 6130110 GENERAL FUND Operating Fund 0 28,608,555 (30,373,100) 2,285,100 (662,800) '2.245) Special Projects Reserve 2,165,560 433,926 (63,200) 2,536,286 Capital Projects,Contingency,&Emergency Reserves 9,294,123 1,584,700 1,457,600 (825.000) 11,511,423 Facilities Replacement Reserves 0 0 Cash Flow Reserves 3,990,000 3,990,000 Other Reserves 483,291 (320,000) 163,291 2007 Certificates of Participation(COP)Proceeds 5,220,650 (1,584,700) 36,119 (109,800) 3,562,269 GENERAL FUND SUBTOTAL 21,153,624 [320,000) 30,536,200 (31,1941,100) 0 2,285,100 (335,800) 21,621,024 SPECIAL REVENUE FUNDS Gas Tax Fund 1,076,754 1,316,600 (1,503,300) (321,600) 568,454 Measure I Fund 1,298,834 877,800 (3,500) (897,100) 1,276,034 Air Quality Improvement Fund 637,145 96,900 (159,000) 575,045 Community Development Block Grant 0 888,400 (888,400) 0 CD Solid Waste Fund 0 4,046,800 (4,046,800) 0 Landscaping and Lighting District Funds 10,041,129 6,989,000 (5,744,400) 2,091,700 (2,085,500) 8,290,829 Development Fee Funds 24,777,185 702,100 (1,685,800) 91,700 (451,500) 23,433,685 Miscellaneous Special Revenue Funds 1,988,482 3,089,500 (612.300) (2,169,800) 2,295,882 CAPITAL PROJECTS FUNDS 1,344,630 3,007,800 (673,900) (4,338,000) 4,987,600 4,328,130 ENTERPRISE FUNDS Water Fund 17,204,624 20,873,500 (20,482,800) (32,000) 17,563,324 Sewer Fund 12,870,193 5,986,200 (4,776,100) 14,080,293 INTERNAL SERVICE FUNDS Equipment Maintenance Fund 4,274,099 939,100 (1,258,700) (629,900) 3,324,599 Information Technology Fund 645,542 1,221,200 (1,195,000) (464,700) 207,042 AGENCY FUNDS 29,752,067 12,058,400 (8,857,100) (1,567,100) 31,386,267 TOTAL ALL FUNDS 127,064.309 1320-00) 92,629.500 (68,085,200] __(4,338,0001 9.456,10019,4556,100) 128.950.609 CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. C 2 CITY OF CHINO HILLS FISCAL YEAR 2010-2011 SUMMARY OF CHANGES TO FUND BALANCES Projected Adopted Beginning Ending Fund Balance Adopted Adopted Adopted Adopted Adopted Fund Balance Fund Title 07/01110 Revenues Expenditures Capital Projects Transfer In Transfer Out 6130111 GENERAL FUND Operating Fund 0 29,380,300 (31,023,500) 1,814,100 (580,600) (409.7+00) Special Projects Reserve 2,536,286 820,500 (2,077,700) 1,279,086 Capital Projects, Contingency, &Emergency Reserves 11,369,178 (6.700) 11,362,478 Facilities Replacement Reserves 0 0 Cash Flow Reserves 3,990,000 3,990,000 Other Reserves 163,291 163,291 2007 Certificates of Participation(COP) Proceeds 3,562,269 (1.885,000) 1,677,269 GENERAL FUND SUBTOTAL 21,621,024 30,200,800 (31,023,500) 0 1,814,100 (4,550,000) 18,062,424 SPECIAL REVENUE FUNDS Gas Tax Fund 568,454 1,317,100 (1,473,900) (172,300) 239,354 c7 Measure I Fund 1,276,034 1,950,600 (3,400) (3,192,900) 30,334 co Air Quality Improvement Fund 575,045 95,300 (20,000) (220,000) 430,345 Community Development Block Grant 0 457,000 (457,000) 0 Solid Waste Fund 0 4,188,500 (4,188,500) 0 Landscaping and Lighting District Funds 8,290,829 6,782,000 (7,957,900) 1,579,800 (1,635,400) 6,859,329 Development Fee Funds 23,433,685 1,955,000 (1,448,700) (8,903,600) 15,036,385 Miscellaneous Special Revenue Funds 2,295,882 15,848,300 (866,100) (15,064,200) 2,213,882 CAPITAL PROJECTS FUNDS 4,312,775 3,700 (40,038,500) 35,915,300 193,275 ENTERPRISE FUNDS Water Fund 17,563,324 20,487,600 (20,207,400) (2,510,000) 15,333,524 Sewer Fund 14,080,293 6,475,900 (5,028,400) (630,300) 14,897,493 INTERNAL SERVICE FUNDS Equipment Maintenance Fund 3,324,599 848,300 (859.400) (477,100) 2,836,399 Information Technology Fund 207,042 1,108,600 (1,105,300) (128,500) 81,842 AGENCY FUNDS 31,401,622 11,994,000 (9,405,300) 680,700 (2,305,60 32,365,422 TOTAL ALL FUNDS 128,950,609 103,712,700 (84.044.800) _40,038,500) 39,989,900 _139.'; 9,900) 108,580,009 -- tt !~' 1 `_` ti Kip' 7: mak,, r,ai_: ri, kol. Yr may`: n! i ;14 CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. C 4 CITY OF CHINO HILLS FISCAL YEAR 2010-11 BUDGET SUMMARY RESOURCES Amount Beginning Fund Balances 128,800,609 Revenues : Taxes and Assessments 36,527,100 Licenses and Permits 518,300 Fines and Penalties 603,600 Use of Money and Property 1,419,200 Charges for Services and Costs Reimbursements 27,277,000 Development Fees 1,764,400 Recreation Fees 1,431,700 Other Revenues 34,171,400 Transfer In 39,989,900 Sub-Total AU Funds 143,702,600 TOTAL RESOURCES 272,503,209 USE OF RESOURCES Operating Program : Legislative 1,460,100 City Manager 17,467,900 Community Development(Note 1) 3,548,900 Community Services (Note 1) 5,106,900 Engineering 2,125,300 Finance 16,722,500 Public Works 37,613,200 Capital Improvement Program (Note 1) 40,038,500 Transfers Out . 39,989,900 Sub-Total All Funds 164,073,200 Ending Fund Balances 108,430,009 TOTAL USE OF RESOURCES 272,503,209 APPROPRIATION LIMITATION ACCORDING TO ARTICLE XIII B OF THE STATE OF CALIFORNIA CONSTITUTION (rounded to the nearest dollar) 28,493,764 Note 1: a) A Capital Improvement Project funded by Local Government Energy Efficiency Conservation Block Grant fund is reflected in the Community Development Department in the amount of$439,000. b) A Capital Improvement Project funded by Community Development Block Grant fund is reflected in the Community Services Department in the amount of$305,000. C 5 • 1 A. } di% \. ''.4 k mss : l¢ / y«1: t \ \ % I \ . /� ! ' : [ 0,,..:I., 2` \ e. :! =3 »©,~ Jla »fes _ 4 \' A! w \e, >�: . , . > ,�. yy ®« ` . : � -- a <«yƒ\ ., s \ : » t '- CITY OF CHINO HILLS INCORPORATED 1991 This page intentionally left blank. C 6 CITY OF CHINO HILLS ADOPTED FISCAL YEAR 2010-11 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL GENERAL FUND LEGISLATIVE City Council 164,800 79,400 - 244,200 City Attorney - 350,000 - 350,000 City Clerk 703,800 162,100865,900 TOTAL LEGISLATIVE 868,600 591,500 - 1,460,100 CITY MANAGER Administration 713,600 282,800 - 996,400 Community Relations 417,400 120,000 - 537,400 Contract Services - 157,000 - 157,000 Human Resources 229,300 200,500 - 429,800 Public Safety - 10,074,100 - 10,074,100 Risk Management 167,600 816,700 - 964,300 TOTAL CITY MANAGER 1,527,900 11,651,100 - 13,179,000 COMMUNITY DEVELOPMENT Administration 701,300 306,200 - 1,007,500 Building Services 967,500 50,000 - 1,017,500 Development Services 502,200 455,100 - 957,300 Economic Development - 65,600 - 65,600 TOTAL COMMUNITY DEVELOPMENT 2,171,000 876,900 - 3,047,900 COMMUNITY SERVICES Administration 373,500 358,900 - 732,400 Code Enforcement 209,800 90,400 - 300,200 Emergency Preparedness 57,200 104,300 - 161,500 Neighborhood Services 519,600 349,300 • 868,900 Recreation Services 1,532,200 991,400 - 2,523,600 TOTAL COMMUNITY SERVICES 2,692,300 1,894,300 • 4,586,600 ENGINEERING Administration 667,900 111,500 - 779,400 Engineering Services 885,200 115,900 - 1,001,100 TOTAL ENGINEERING 1,553,100 227,400 • 1,780,500 FINANCE Administration 1,723,800 383,800 - 2,107,600 Non-Departmental - 85,900 - 85,900 Development Program - 2,023,300 - 2,023,300 TOTAL FINANCE 1,723,800 2,493,000 - 4,216,800 C 7 CITY OF CHINO HILLS ADOPTED FISCAL YEAR 2010-11 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL GENERAL FUND (continued) PUBLIC WORKS Administration 650,700 135,600 - 786,300 Facilities Maintenance 257,100 967,100 10,400 1,234,600 Parks and Landscape Maintenance634,000 7,000 641,000 Storm System Maintenance - 16,800 - 16,800 Street Maintenance 66,300 7,600 - 73,900 TOTAL PUBLIC WORKS 974,100 1,761,100 17,400 2,752,600 Transfers Out - - 4,550,000 4,550,000 TOTAL GENERAL FUND 11,510,800 19,495,300 4,567,400 35,573,500 SPECIAL REVENUE FUNDS SOLID WASTE FUND Refuse and Recycling Programs - 4,188,500 - 4,188,500 TOTAL SOLID WASTE FUND - 4,188,500 - 4,188,500 LANDSCAPE AND LIGHTING DISTRICT FUNDS Los Serranos Lighting District - 10,800 - 10,800 Parks and Landscape Maintenance 830,700 6,427,200 537,200 7,795,100 Vellano Landscape and Lighting District - 139,800 12,200 152,000 Transfers Out - - 1,835,400 1,835,400 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 830,700 6,577,800 2,384,800 9,793,300 GAS TAX FUND Special Gas Tax 648,100 810,800 15,000 1,473,900 Transfers Out - 172,300 172,300 TOTAL GAS TAX FUND 648,100 810,800 187,300 1,646,200 MEASURE I TRANSPORTATION SALES TAX Administrative Overhead - 3,400 - 3,400 Transfers Out - - 3,192,900 3,192,900 TOTAL MEASURE I FUND - 3,400 3,192,900 3,196,300 AIR QUALITY IMPROVEMENT FUND Air Quality Project - 20,000 - 20,000 Transfers Out - - 220,000 220,000 TOTAL AIR QUALITY IMPROVEMENT FUND - 20,000 220,000 240,000 DEVELOPMENT FEE FUNDS Development Fees - 1,448,700 - 1,448,700 Transfers Out - - 8,903,600 8,903,600 TOTAL DEVELOPMENT FEE FUNDS - 1,448,700 8,903,600 10,352,300 0 8 CITY OF CHINO HILLS ADOPTED FISCAL YEAR 2010-11 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL SPECIAL REVENUE FUNDS Icontlnuedt COMMUNITY DEVELOPMENT BLOCK GRANT FUND CDBG Program 58,100 398,900 - 457,000 TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND 58,100 398,900 - 457,000 MISCELLANEOUS SPECIAL REVENUE FUNDS Affordable Housing - 15,000 - 15,000 Citizen's Option For Public Safety - 100,400 - 100,400 Street Sweeping - 284,300 - 284,300 Sleepy Hollow Road Improvement Fund - 400 - 400 Local Government Energy Efficiency Conservation Block Grant 27,000 439,000 - 466,000 Transfers Out - - 15,064,200 15,064,200 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 27,000 839,100 15,064,200 15,930,300 ENTERPRISE FUNDS WATER FUNDS Water Utility 2,026,900 17,459,100 175,000 19,661,000 Utility Customer Services 278,000 268,40D - 546,400 Transfers Out - - 2,510,000 2,510,000 TOTAL WATER FUNDS 2,304,900 17,727,500 2,685,000 22,717,400 SANITATION FUND Sewer Utility 814,500 4,084,900 129,000 5,028,400 Transfers Out - - 630,300 630,300 TOTAL SANITATION FUND 814,500 4,084,900 759,300 5,658,700 INTERNAL SERVICE FUNDS EQUIPMENT MAINTENANCE FUND Equipment Maintenance Services 261,200 555,100 43,100 859,400 Transfers Out - - 477,100 477,100 TOTAL EQUIPMENT MAINTENANCE FUND 261,200 555,100 520,200 1,336,500 INFORMATION TECHNOLOGY FUND Information Technology Services 459,900 645,400 - 1,105,300 Transfers Out - - 128,500 128,500 TOTAL DATA PROCESSING FUND 459,900 645,400 128,500 1,233,800 CAPITAL PROJECTS FUNDS Capital Improvement Program - - 35,915,300 35,915,300 Community Facilities Districts - - 296,300 296,300 New Community Center Construction Fund - - 3,826,900 3,826,900 TOTAL CAPITAL PROJECTS FUNDS - - 40,038,500 40,038,500 C 9 CITY OF CHINO HILLS ADOPTED FISCAL YEAR 2010.11 SUMMARY OF EXPENDITURES BY FUND TYPE - OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL AGENCY FUNDS Community Facilities Districts Funds - 8,382,300 - 8,382,300 Assessment District Funds 1,023,000 - 1,023,000 Transfers Out - - 2,305,600 2,305,600 TOTAL AGENCY FUNDS - 9,405,300 2,305,600 11,710,900 SUB-TOTAL ALL FUNDS 16,915,200 66,200,700 80,957,300 164,073,200 LESS : INTERFUND TRANSACTIONS - (7,408,100) (7,408,100) TRANSFERS OUT - - (39,989,900) (39,989,900) TOTAL ALL FUNDS 16,915,200 58,792,600 40,967,400 116,675,200 C 1 0 CITY OF CHINO HILLS FISCAL YEAR 2010-11 SUMMARY OF EXPENDITURES BY OBJECT TYPE 2009-10 2010-11 Adopted/ Adjusted Adopted Percent Budget _ Budget Change PERSONNEL 1010 Regular Salaries 9,711,800 9,776,200 0.7% 1015 Part-time/Seasonal Wages 876,700 807,800 (7.9%) 1020 Overtime Salaries 154,500 121,100 (21.6%) 1540 Fringe Benefits 6,049,700 6,210,100 2.7% TOTAL PERSONNEL 16,792,700 16,915,200 0.7% OPERATING EXPENSES 2010 Memberships and Certifications 107,200 104,700 (2.3%) 2015 Conferences, Meetings, and Training 160,000 119,700 (25.2%) 2030 Uniforms 73,000 60,100 (17.7%) 3010 Legal Services 646,500 642,800 (0.6%) 3020 Financial Services 344,800 357,300 3.6% 3025 Medical Services 16,500 15,400 (6.7%) 3030 Development Professional Services 662,400 581,700 (12.2%) 3090 Professional Services 973,300 416,200 (57.2%) 3110 Computer Services 307,900 300,500 (2.4%) 3115 Information Technology Service Charges 1,180,500 1,065,800 (9.7%) 3135 Special Studies 856,900 - (100.0%) 3140 Refuse Contract 4,001,300 4,192,700 4.8% 3155 Recreation Program Instructors 302,200 320,000 5.9% 3165 Sewer Treatment Services 3,100,100 3,228,900 4.2% 3170 Police Services 10,189,700 9,865,900 (3.2%) 3171 Sheriffs Prisoner Booking Services 64,300 64,300 0.0% 3172 Parking Fine Processing Services 116,400 129,300 11.1% 3173 Animal Control Services 127,000 132,500 4.3% 3180 Crossing Guard Services 60,700 55,200 (9.1%) 3190 Contractual Services 1,612,200 1,275,300 (20.9%) 4010 Legal Advertising 13,200 14,800 12.1% 4015 Advertising and Promotion 199,500 170,000 (14.8%) 4025 Election Expense 500 56,200 11140.0% 4030 Printing and Photocopy Services 195,900 197,100 0.6% 4035 Postage and Express Delivery 204,100 225,100 10.3% 4110 Liability Insurance 389,800 489,900 25.7% 4115 Fire and Casualty Insurance 65,000 65,000 0.0% 4125 Surety Bond 3,200 2,300 (28.1%) 4130 Workers' Compensation Insurance 178,200 183,400 2.9% 4140 Unemployment Insurance 10,000 30,000 200.0% 4245 Traffic Signs 37,000 26,000 (29.7%) 4310 Fuel 237,100 239,200 0.9% 4315 Automotive Parts and Supplies 9,900 9,900 0.0% 4410 Chemical Supplies 66,700 75,500 13.2% 4420 Computer Hardware and Software Expense 25,700 14,000 (45.5%) C 11 CITY OF CHINO HILLS FISCAL YEAR 2010-11 SUMMARY OF EXPENDITURES BY OBJECT TYPE 2009-10 2010-11 Adopted! Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 4430 Small Equipment and Tools 183,100 87,300 (52.3%) 4440 Office Supplies 110,200 102,000 (7.4%) 4445 Special Parts and Supplies 489,600 420,700 (14.1%) 4450 Reference Materials and Services 26,700 23,400 (12.4%) 5010 Parks and Landscape 2,648,500 2,244,700 (15.2%) 5012 Tree Maintenance 231,500 246,300 6.4% 5020 Building and Structure Maintenance 70,200 94,500 34.6% 5021 Custodial Services 271,000 262,400 (3 2%) 5025 Office Equipment Maintenance 152,300 154,900 1.7% 5035 Vehicle Maintenance 224,800 217,300 (3.3%) 5040 Communications Equipment Maintenance 1,200 1,200 0.0% 5045 Graffiti Removal Services 30,800 21,800 (29.2%) 5110 Street Repair and Maintenance 76,000 86,000 13.2% 5111 Street Sweeping 179,900 185,200 2.9% 5112 Pavement Striping 3,000 3,000 0.0% 5115 Traffic Signal Maintenance 129,900 138,000 6.2% 5220 Water Lines and Mains Maintenance 93,500 25,000 (73.3%) 5225 Meter Maintenance 10,000 10,000 0.0% 5235 Distribution Plant Maintenance 116,400 100,700 (13.5%) 5310 Sanitary Sewer Line Maintenance 25,000 25,000 0.0% 5315 Storm Sewer Line Maintenance - 5,000 100.0% 5490 Other Structural Repair and Maintenance 59,800 42,700 (28.6%) 5590 Equipment Maintenance 65,200 53,400 (18.1%) 5610 Facilities Rental 31,900 23,800 (25.4%) 5620 Vehicle Rental 803,000 816,300 1.7% 5625 Equipment Rental 25,400 5,300 (79.1%) 5690 Other Rental 5,200 2,100 (59.6%) 6010 Water 9,860,900 11,271,400 14.3% 6011 Water Joint Venture Fixed Costs - 1,644,300 100.0% 6015 Electricity 529,700 540,500 2.0% 6020 Streetlight Power 654,500 691,000 5.6% 6025 Water Pumping Power 926,200 935,200 1.0% 6030 Gas 21,400 40,500 89.3% 6035 Telephone 150,400 155,500 3.4% 7010 Interest Payments 6,155,200 5,636,200 (8.4%) 7015 Principal Payments 6,907,900 7,406,100 7.2% 7025 Bond Call Payments 20,600 5,200 (74.8%) 7030 Assessment District Credits 564,800 428,000 (24.2%) 7046 Taxes and Assessments 4,600 4,600 0.0% 7220 Administrative Overhead 3,269,100 3,197,200 (2.2%) 7225 Departmental Overhead 2,358,700 2,328,800 (1.3%) 7415 Special Departmental Expense 37,700 22,500 (40.3%) 7610 Uncollectible Accounts 33,100 42,500 28.4% C 12 CITY OF CHINO HILLS FISCAL YEAR 2010-11 SUMMARY OF EXPENDITURES BY OBJECT TYPE 2009-10 2010-11 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 7710 Developer Reimbursement Agreements 261,400 153,700 (41.2%) 7810 Water Conservation Program 35,300 35,300 0.0% 7911 Public Works Construction 724,000 744,000 2.8% 7950 Settlement and Judgements 628,000 681,500 8.5% 7985 NPDES Permit Costs 96,000 112,000 16.7% TOTAL OPERATING EXPENSES 65,842,300 66,200,700 0.5% CAPITAL OUTLAY 8030 Buildings 5,500,900 5,355,200 (2.6%) 8040 Improvements Other Than Buildings 5,376,500 2,566,400 (52.3%) 8050 Office Furniture and Equipment 481,200 - (100.0%) 8060 Vehicles and Equipment 722,000 157,100 (78.2%) 8110 Streets Facilities 10,211,600 18,138,800 77.6% 8210 Sanitary Sewer Lines and Facilities 677,500 637,500 (5.9%) 8310 Storm Sewer Lines 4,710,400 5,055,100 7.3% 8410 Water Lines and Mains 1,480,900 1,060,900 (28.4%) 8420 Water Meters 1,024,000 100,000 (90.2%) 8450 Water Supply Facilities 10,607,200 7,896,400 (25.6%) TOTAL CAPITAL OUTLAY 40,792,200 40,967,400 0.4% Transfers Out 35,026,500 39,989,900 14.2% TOTAL BUDGET 158,453,700 164,073,200 3.5% Less: Interfund Transactions and Transfer Out (42,637,800) (47,398,000) 11.2% NET BUDGET 115,815,900 116,675,200 0.7% C 13 CITY OF CHINO HILLS FISCAL YEAR 2010-11 EQUIPMENT PURCHASES DEPARTMENT ACCOUNT AMOUNT PUBLIC WORKS Replacement Vehicles (11 John Deere Skip Loader(P & L) -vehicle#49953 See Note 1 45,000 Capital Outlay Flail Mower 030-8400-888-8060 8,100 Leak Correlator 500-8110-888-8060 20,000 Control Valve/Meter 500-8110-888-8060 55,000 Pole Camera 501-8120-888-8060 18,000 Fall Protector Safety System 501-8120-888-8060 11,000 GRAND TOTAL 157,100 Note 1: 030-8400-888-8060 1,900 551-8200-888-8060 43,100 45,000 C 14 I l m C m -<m b 73 0 C -I I- 0 O FIVEYEAR OUTLOOK .____..i .., . oRiglit .. , ....... _ . . ,.... _ ,, ••••••• ••4.-,._ .,.. h : r� 41A yy Iv...:,-;,i,— u� ryz,amL4°-::.4.24.4.2. 1 A-r,rI r �a •1 raga •'. t. 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CITY OF CHINO HILLS FISCAL YEAR 2010-11 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME 2010-11 2011-12 2012-13 2013-14 2014-15 GENERAL FUND Revenue (operating) 31,194,400 30,707,900 31,826,300 32,932,900 34,068,200 Appropriations (operating) (31,290,300) (33,655,500) (35,087,200) (36,562,900) (38,105,300) Subsidy to Landscape and Lighting District Funds (313,800) (594,900) (775,900) (974,400) (1,312,700) Revenues over/(under) appropriations (409,700) (3,542,500) (4,036,800) (4,604,400) (5,349,800) Transfer to Capital Project Fund (6,700) - - - Beginning Fund Balance (Unrestricted) 15,359,178 14,942,778 11,400,278 7,363,478 2,759,078 Ending Fund Balance (Unrestricted) 14,942,778 11,400,278 7,363,478 2,759,078 (2,590,722) Revenue 820,500 - - - - Transfer to Capital Project Fund (3,962,700) - - - - Beginning Fund Balance (Restricted) 6,261,846 3,119,646 3,119,646 3,119,646 3,119,646 Ending Fund Balance (Restricted) 3,119,646 3,119,646 3,119,646 3,119,646 3,119,646 TOTAL GENERAL FUND ENDING FUND BALANCE 18,062,424 14,519,924 10,483,124 5,878,724 528,924 SPECIAL REVENUE FUNDS GAS TAX FUND Revenues 1,317,100 1,318,200 1,321,500 1,343,400 1,381,400 Appropriations (1,475,900) (1,615,400) (1,682,600) (1,752,600) (1,867,600) Revenues over/(under) appropriations (158,800) (297,200) (361,100) (409,200) (486,200) Transfer to Capital Project Fund (170,300) Subsidy from General Fund - - - - - Beginning Fund Balance 568,454 239,354 (57,846) (418,946) (828,146) GAS TAX ENDING FUND BALANCE 239,354 (57,846) (418,946) (828,146) (1,314,346) MEASURE IFUND Revenues 1,950,600 855,500 879,000 905,400 934,800 Appropriations (3,400) (3,500) (3,600) (3,700) (3,800) Revenues over/(under) appropriations 1,947,200 852,000 875,400 901,700 931,000 Transfer to Capital Project Fund (3,192,900) Beginning Fund Balance 1,276,034 30,334 882,334 1,757,734 2,659,434 MEASURE I ENDING FUND BALANCE 30,334 882,334 1,757,734 2,659,434 3,590,434 AIR QUALITY IMPROVEMENT FUND Revenues 95,300 97,100 99,000 100,900 102,900 Appropriations (20,000) - - - - Revenues over/(under) appropriations 75,300 97,100 99,000 100,900 102,900 Transfer to Capital Project Fund (220,000) Beginning Fund Balance 575,045 430,345 527,445 626,445 727,345 AIR QUALITY IMPROVEMENT FUND ENDING FUND BALANCE 430,345 527,445 626,445 727,345 830,245 D l CITY OF CHINO HILLS FISCAL YEAR 2010-11 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME 2010-11 2011-12 2012-13 2013-14 2014-15 COMMUNITY DEVELOPMENT BLOCK GRANT Revenues 457,000 435,200 414,400 394,500 375,600 Appropriations (457,000) (435,200) (414,400) (394,500) (375,600) Revenues over/(under) appropriations - - - - Beginning Fund Balance - - - - COMMUNITY DEVELOPMENT BLOCK GRANT ENDING FUND BALANCE - - - - - SOLID WASTE FUND Revenues 4,188,500 4,356,000 4,530,200 4,711,400 4,899,900 Appropriations (4,188,500) (4,356,000) (4,530,200) (4,711,400) (4,899,900) Revenues over/(under) appropriations - - - - Beginning Fund Balance - - - - - SOLID WASTE FUND ENDING FUND BALANCE - - - LANDSCAPE AND LIGHTING DISTRICT FUNDS Revenues 8,048,000 8,515,400 8,643,700 8,777,400 9,099,000 Appropriations (8,957,100) (9,610,400) (9,943,300) (10,288,300) (11,005,700) Revenues over/(under) appropriations (909,100) (1,095,000) (1,299,600) (1,510,900) (1,906,700) Transfer to Capital Project Fund (836,200) - - - Subsidy from General Fund 313,800 594,900 775,900 974,400 1,312,700 Beginning Fund Balance 8,290,829 6,859,329 6,359,229 5,835,529 5,299,029 LANDSCAPE AND LIGHTING DISTRICT ENDING FUND BALANCE 6,859,329 6,359,229 5,835,529 5,299,029 4,705,029 DEVELOPMENT FEE FUNDS Revenues 1,955,000 10,365,200 17,833,700 14,025,500 8,899,500 Appropriations (1,448,700) (4,344,500) (6,675,300) (5,295,200) (3,142,800) Revenues over/(under) appropriations 506,300 6,020,700 11,158,400 8,730,300 5,756,700 Transfer to Capital Project Fund (8,903,600) - - . - Beginning Fund Balance 23,433,685 15,036,385 21,057,085 32,215,485 40,945,785 DEVELOPMENT FEE FUNDS ENDING FUND BALANCE 15,036,385 21,057,085 32,215,485 40,945,785 46,702,485 MISCELLANEOUS SPECIAL REVENUE FUNDS Revenues 15,848,300 1,250,200 432,200 432,600 433,000 Appropriations (937,100) (408,200) (510,100) (519,100) (528,400) Revenues over/(under) appropriations 14,911,200 842,000 (77,900) (86,500) (95,400) Transfer to Capital Project Fund (14,993,200) - - - - Beginning Fund Balance 2,295,882 2,213,882 3,055,882 2,977,982 2,891,482 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS ENDING FUND BALANCE 2,213,882 3,055,882 2,977,982 2,891,482 2,796,082 D 2 CITY OF CHINO HILLS FISCAL YEAR 2010-11 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME 2010-11 2011-12 2012-13 2013-14 2014-15 CAPITAL PROJECT_S FUNDS Revenues 35,919,000 3,700 3,700 3,700 3,700 Capital improvement Projects (40,038,500) - - - - Revenues over/(under) appropriations (4,119,500) 3,700 3,700 3,700 3,700 Beginning Fund Balance 4,312,775 193,275 196,975 200,675 204,375 CAPITAL IMPROVEMENT FUND ENDING FUND BALANCE 193,275 196,975 200,675 204,375 208,075 WATER UTILITY FUND Revenues 20,487,600 21,808,900 23,381,000 25,149,700 26,922,200 Appropriations (20,207,400) (22,845,700) (25,140,400) (23,380,600) (24,069,000) Revenues over/(under) appropriations 280,200 (1,036,800) (1,759,400) 1,769,100 2,853,200 Transfer to Capital Project Fund (2,510,000) - - - - Beginning Fund Balance 17,563,324 15,333,524 14,296,724 12,537,324 14,306,424 WATER UTILITY FUND ENDING FUND BALANCE 15,333,524 14,296,724 12,537,324 14,306,424 17,159,624 SEWER UTILITY FUND Revenues 6,475,900 6,202,300 6,596,900 7,018,900 7,349,000 Appropriations (5,028,400) (5,226,600) (5,441,200) (5,702,500) (5,876,700) Revenues over/(under) appropriations 1,447,500 975,700 1,155,700 1,316,400 1,472,300 Transfer to Capital Project Fund (630,300) - - - - Beginning Fund Balance 14,080,293 14,897,493 15,873,193 17,028,893 18,345,293 SEWER UTILITY FUND ENDING FUND BALANCE 14,897,493 15,873,193 17,028,893 18,345,293 19,817,593 EQUIPMENT MAINTENANCE FUND Revenues 848,300 1,329,000 1,405,200 1,410,200 1,602,600 Appropriations (1,336,500) (1,329,000) (1,405,200) (1,410,200) (1,602,600) Revenues over/(under) appropriations (488,200) - - - - Beginning Fund Balance 3,324,599 2,836,399 2,836,399 2,836,399 2,836,399 EQUIPMENT MAINTENANCE FUND ENDING FUND BALANCE 2,836,399 2,836,399 2,836,399 2,836,399 2,836,399 INFORMATION TECHNOLOGY FUND Revenues 1,108,600 1,724,100 1,265,800 1,320,000 1,486,500 Appropriations (1,233,800) (1,724,100) (1,265,800) (1,320,000) (1,486,500) Revenues over/(under) appropriations (125,200) - - - - Beginning Fund Balance 207,042 81,842 81,842 81,842 81,842 INFORMATION TECHNOLOGY FUND ENDING FUND BALANCE 81,842 81,842 81,842 81,842 81,842 D 3 CITY OF CHINO HILLS FISCAL YEAR 2010-11 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME 2010-11 2011-12 2012-13 2013-14 2014-15 AGENCY FUNDS Revenues 12,674,700 12,901,900 13,199,800 13,184,100 12,943,000 Appropriations (11,221,500) (11,106,100) (11,245,400) (10,694,600) (10,094,900) Revenues over/(under) appropriations 1,453,200 1,795,800 1,954,400 2,489,500 2,848,100 Transfer to Capital Project Fund (489,400) Beginning Fund Balance 31,401,622 32,365,422 34,161,222 36,115,622 38,605,122 AGENCY FUNDS ENDING FUND BALANCE 32,365,422 34,161,222 36,115,622 38,605,122 41,453,222 TOTAL ALL FUNDS Revenues 143,388,800 101,870,600 111,832,400 111,710,600 110,501,300 Appropriations (87,805,600) (96,660,200) (103,344,700) (102,035,600) (103,058,800) Revenues over/(under) appropriations 55,583,200 5,210,400 8,487,700 9,675,000 7,442,500 Capital Improvement Project (40,038,500) - - - Transfer to Capital Project Fund (35,915,300) - - - Subsidy to Landscape and Lighting District Funds (313,800) (594,900) (775,900) (974,400) (1,312,700) Subsidy from General Fund 313,800 594,900 775,900 974,400 1,312,700 Beginning Fund Balance 128,950,609 108,580,009 113,790,409 122,278,109 131,953,109 TOTAL ALL FUNDS ENDING FUND BALANCE 108,580,009 113,790,409 122,278,109 131,953,109 139,395,609 D 4 CITY OF CHINO HILLS Projected Additions/Deletions of Full-Time Positions Fiscal Year 2010/11 to Fiscal Year 2014/15 DEPARTMENT 2010111 2011112 2012/13 2013114 2014/15 Legislative - - - - City Manager - - - Community Development - - - - - Community Services - 3 - - - Engineering - 1 1 - - Finance - - - - Public Works - - 2 2 1 Public Safety* - - - - - TOTAL 0 4 3 2 1 *Law enforcement staffing will be evaluated annually during the budget process. D 5 .4 _ . :.I' a yll 4 ''aft'/ a. %ierI. .<•.{�3�u. e, _ 441/40. CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. D 6 CITY OF CHINO HILLS FIVE-YEAR OPERATING PROGRAM FISCAL YEAR 2010/11 THROUGH 2014/15 ..�A ,,• : , :,'..,1- -,'‘'.::' ,. HI O BILLS DEVELOPMENT ASSUMPTIONS... ' ,;;.'7:14410:61 FISCAL RESIDENTIAL GENERAL NEIGHBORHOOD BUSINESS OFFICE FREEWAY YEARLY YEAR UNITS COMMERCIAL COMMERCIAL PARK COMMERCIAL COMMERCIAL TOTAL* 2010/11 55 - 5,059 - - 66,088 71,147 2011/12 379 212,100 - - - 258,103 470,203 2012/13 658 195,600 - 52,000 - 293,289 540,889 2013/14 491 218,000 105,800 152,000 - - 475,800 2014/15 252 218,000 164,900 100,000 - - 482,900 TOTAL 1,835 843,700 275,759 304,000 - 617,480 2,040,939 All commercial figures are in square feet. All estimates are based on Permit Issuance Date--not completion date. *Yearly totals do not include residential units. D 7 r, Dry Fh, ` F. L. .: -:...-..-ma,.. . -•ry- :t;'= s *'`.tip. CITY OF CHINO HILLS INCORPORATED 19 9 1 This page intentionally left blank. D 8 LEGISLATIVE City Council City Attorney City Clerk D 9 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES LEGISLATIVE First Second Third Fourth Fifth 2010/11 2011112 2012/13 2013/14 2014115 Develop and implement a Citywide Electronic X Records Management Policy and Procedure. Evaluate and consider transitioning to "paperless" X Agenda Packets. Assist all City Departments in establishing centralized filing systems in new Government X Center, including inventorying existing files, ordering new files, preparing labels. Conduct a Municipal Election. X X X Update Conflict of Interest Code. X X X Update Records Management Handbook and X X X Retention Schedules. Develop an updated City Council Candidate X X Handbook. Cross train City Clerk staff on various duties within the department, i.e. Passports, including paperwork and photos; Website uploading; Videostreaming of City Council Meetings; City X X X X X Council clerical support; Scanning and indexing documents into LibertyNet; filing, etc. Assist Departments with Records Management X X X X X needs. Initiate additional scanning projects in various City Departments to help reduce the volume of X X X X X records stored in off-site storage. D 10 Legislative Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2010/2011 City Clerk • Conduct a Municipal Election. • Update Conflict of Interest Code. • Update Records Management Handbook and Retention Schedules. 2011/2012 City Clerk • Update City Council Candidate Handbook, 2012/2013 City Clerk • Conduct a Municipal Election. • Update Conflict of Interest Code. • Update Records Management Handbook and Retention Schedules. 2013/2014 • Update City Council Candidate Handbook. 2014/15 City Clerk • Conduct a Municipal Election. • Update Conflict of Interest Code. • Update Records Management Handbook and Retention Schedules. D 11 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2010-11 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES 2010-11 2011-12 2012-13 2013-14 2014-15 LEGISLATIVE CITY COUNCIL Personnel 164,800 173,100 181,800 190,900 200,500 Operations and Maintenance 79,400 82,600 86,000 89,500 93,100 Capital Outlays 0 0 0 0 0 TOTAL CITY COUNCIL 244,200 255,700 267,800 280,400 293,600 CITY ATTORNEY Personnel 0 0 0 0 0 Operations and Maintenance 350,000 364,000 378,600 393,800 409,600 Capital Outlays 0 0 0 0 0 TOTAL CITY ATTORNEY 350,000 364,000 378,600 393,800 409,600 CITY CLERK Personnel 703,800 739,000 776,000 814,800 855,600 Operations and Maintenance 162,100 110,200 172,600 119,300 185,300 Capital Outlays 0 0 0 0 0 TOTAL CITY CLERK 865,900 849,200 948,600 934,100 1,040,900 TOTAL LEGISLATIVE 1,460,100 1,468,900 1,595,000 1,608,300 1,744,100 D 12 CITY a NAGER Administration Community Relations Contract Services Human Resources Public Safety Risk Management 1 D 13 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES CITY MANAGER First Second I Third I Fourth I Fifth 2010111 2011112 2012113 I 2013/14 2014/15 Resolve Tehachapi Transmission Line Issue X Complete Citywide Photo Archive X Develop Guidelines for City Logo Use X Expand Shop Chino Hills First Program X Peyton Corridor Outreach X Water Conservation Outreach X Open Space Encroachment Outreach X Develop training requirements by classification. X Equal Employment Opportunity Program (EEOP) X Plan Develop off-site backup for all employee records X and other vital records. Complete Labor Negotiations X Implement Wellness Works Program X Real Estate Property Management Survey Nature X Parks Classification and Compensation Study X D 14 City Manager Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2010/2011 Administration • No additional positions anticipated. • Resolve Tehachapi Transmission line issue. Community Relations • Complete City-wide photo archive. • Develop guidelines for logo use. • Expand Shop Chino Hills program. • Peyton corridor outreach. • Water conservation outreach. • Open Space/Encroachment outreach. Human Resources • Develop training requirements by classification. • Equal Employment Opportunity Program (EEOP) Plan • Develop off-site backup for all employee records and other vital records. • Complete labor negotiations. • Implement Wellness Works Program. Public Safety None. 2011/2012 Administration • No additional positions anticipated. Community Relations None. 2012/2013 Administration • No additional positions anticipated. • Real Estate Property Management Survey Nature Parks. D 15 City Manager Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY Human Resources • No additional positions anticipated, • Conduct a Class and Compensation Study - $40,000 2013/2014 Administration • No additional positions anticipated. 2014/2015 None D 16 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2010-11 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES 2010-11 2011-12 2012-13 2013-14 2014-15 CITY MANAGER ADMINISTRATION Personnel 713,600 749,300 786,800 826,200 867,600 Operations and Maintenance 282,800 294,200 306,000 318,300 331,100 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 996,400 1,043,500 1,092,800 1,144,500 1,198,700 COMMUNITY RELATIONS Personnel 417,400 438,300 460,300 483,400 507,600 Operations and Maintenance 120,000 124,800 129,800 135,000 140,400 Capital Outlays 0 0 0 0 0 TOTAL COMMUNITY RELATIONS 537,400 563,100 590,100 618,400 648,000 CONTRACT SERVICES Personnel 0 0 0 0 0 Operations and Maintenance 4,345,500 4,519,400 4,700,200 4,888,300 5,083,900 Capital Outlays 0 0 0 0 0 TOTAL CONTRACT SERVICES 4,345,500 4,519,400 4,700,200 4,888,300 5,083,900 HUMAN RESOURCES Personnel 229,300 240,800 252,900 265,600 278,900 Operations and Maintenance 200,500 208,600 217,000 225,700 234,800 Capital Outlays 0 0 0 0 0 TOTAL HUMAN RESOURCES 429,800 449,400 469,900 491,300 513,700 PUBLIC SAFETY Personnel 0 0 0 0 0 Operations and Maintenance 10,174,500 10,581,500 11,004,800 11,445,000 11,902,800 Capital Outlays 0 0 0 0 0 TOTAL PUBLIC SAFETY 10,174,500 10,581,500 11,004,800 11,445,000 11,902,800 RISK MANAGEMENT Personnel 167,600 176,000 184,800 194,100 203,900 Operations and Maintenance 816,700 849,400 883,400 918,800 955,600 Capital Outlays 0 0 0 0 0 TOTAL RISK MANAGEMENT 984,300 1,025,400 1,068,200 1,112,900 1,159,500 TOTAL CITY MANAGER 17,467,900 18,182,300 18,926,000 19,700,400 20,506,600 D 17 a � � /�% . �� ` �� �. %; \. 44%04 f t� &",;z � / `&/ |�w . /. t - %\ �& . / z , rr\ \� «:% ?\ •' \'2 \ * w � . x /- �\ :/ \ 7 A,.,. CITY OF CHINO HILLS ! NCoRPoRAT £ , 1991 This page intentionally leblank. D 1 8 COMMUNITY DEVELOPMENT Ad ri i n i strat i o n Building Services Development Services Economic Development D 19 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES COMMUNITY DEVELOPMENT First 1 Second 1 Third 1 Fourth 1 Fifth 2010111 2011/12 2012/13 2013/14 2014/15 Create Citywide landscape design standards and X guidelines. Develop department customer service standards. X - Training for Inspectors and Plan Checkers in new X X Codes. Continue to process General Plan update. X X Prepare and implement a Climate Action Plan. X X Continue to review, apply for, and administer X X Department related grant opportunities. Resume Citywide Equestrian Overlay Zoning X X District Animal Regulation Ordinance. Continue the Department's efforts regarding X X X sustainability. Adoption of new Building, Plumbing, Electrical, X X Mechanical, and Energy Codes. Begin a comprehensive update to the City's Development Code. X X Update Affordable Housing Program. X X X X X Update the Economic Development Strategy. X X X X X Annual update City of Chino Hills Zoning Code. X X X X X Maintain project status information on the City's X X X X X website. D 20 Community Development Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2010/2011 Administration • No additional positions anticipated. • Develop department customer services standards. • Continue the Department's efforts regarding sustainability. • Maintain project status information on the City's website. • Prepare and implement a Climate Action Plan. • Continue to review, apply for, and administer Department related grant opportunities. Buildina Services • No additional positions anticipated. Development Services • No additional positions anticipated. • Create Citywide landscape design standards and guidelines. • Continue to Process General Plan update - $134,200 • Update Affordable Housing Program. • Annual update of the City of Chino Hills Zoning Code. • Resume Citywide Equestrian Overlay Zoning District Animal Regulation Ordinance. Economic Development • No additional positions anticipated. • Update the Economic Development Strategy. 2011/2012 Administration • No additional positions anticipated. • Maintain project status information on the City's website. • Prepare and implement a Climate Action Plan. • Continue the Department's efforts regarding sustainability. • Continue to review, apply for, and administer department related grant opportunities. Building Services • No additional positions anticipated. • Adopt new building, plumbing, electrical, mechanical and energy codes. D 21 Community Development Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY Development Services • No additional positions anticipated. • Continue to Process General Plan update - $28,100 • Update Affordable Housing Program. • Annual update of the City of Chino Hills Zoning Code. • Begin a comprehensive update to the City's Development Code. • Complete Citywide Equestrian Overlay Zoning District Animal Regulation Ordinance. Economic Development • No additional positions anticipated. • Update the Economic Development Strategy. 2012/2013 Administration • No additional positions anticipated. • Maintain project status information on the City's website. • Continue the Department's efforts regarding sustainability. Building Services • No additional positions anticipated. • Training for Inspectors and Plan Checkers in new codes. Development Services • No additional positions anticipated. • Update Affordable Housing Program. • Annual update of the City of Chino Hills Zoning Code. • Begin a comprehensive update to the City's Development Code. Economic Development • No additional positions anticipated. • Update the Economic Development Strategy. D 22 Community Development Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2013/2014 Administration • No additional positions anticipated. • Maintain project status information on the City's website. Building Services • No additional positions anticipated. Development Services • No additional positions anticipated. • Update Affordable Housing Program. 4 Annual update of the City of Chino Hills Zoning Code. Economic Development • No additional positions anticipated. • Update the Economic Development Strategy. 2014/2015 Administration • No additional positions anticipated. • Maintain project status information on the City's website. Buildina Services • No additional positions anticipated. • Adopt new building, plumbing, electrical, mechanical and energy codes. Development Services • No additional positions anticipated. • Update Affordable Housing Program. • Annual update City of Chino Hills Zoning Code. Economic Development • No additional positions anticipated. • Update the Economic Development Strategy. D 23 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2010-11 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES 20010-11 2011-12 2012-13 2013-14 2014-15 COMMUNITY DEVELOPMENT ADMINISTRATION Personnel 728,300 764,800 803,100 843,300 885,500 Operations and Maintenance 745,200 336,100 349,600 363,600 378,200 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 1,473,500 1,100,900 1,152,700 1,206,900 1,263,700 BUILDING SERVICES Personnel 967,500 1,015,900 1,066,700 1,120,100 1,176,200 Operations and Maintenance 50,000 52,000 54,100 56,300 58,600 Capital Outlays 0 0 0 0 0 TOTAL BUILDING SERVICES 1,017,500 1,067,900 1,120,800 1,176,400 1,234,800 DEVELOPMENT SERVICES Personnel 502,200 527,400 553,800 581,500 610,600 Operations and Maintenance 490,100 415,800 432,900 450,700 469,100 Capital Outlays 0 0 0 0 0 TOTAL DEVELOPMENT SERVICES 992,300 943,200 986,700 1,032,200 1,079,700 ECONOMIC DEVELOPMENT Personnel 0 0 0 0 0 Operations and Maintenance 65,600 68,300 71,100 74,000 77,000 Capital Outlays 0 0 0 0 0 TOTAL ECONOMIC DEVELOPMENT 65,600 68,300 71,100 74,000 77,000 TOTAL COMMUNITY DEVELOPMENT 3,548,900 3,180,300 3,331,300 3,489,500 3,655,200 D 24 jam �r�i, ? _ .. Administration Code Enforcement Community Development Block Grant (CDBG) Emergency Preparedness Neighborhood Services Recreation Services D 25 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES COMMUNITY SERVICES First Second Third Fourth Fifth 2010/11 2011/12 2012/13 2013/14 2014115 Add Recreation Coordinator— Full-time X Add Administrative Clerk— Full-time X Reclass Part-Time Permanent Administrative X Clerk to Full-Time Add Code Enforcement Officer— Full-Time X Additional Programming for Recreation at the X Chino Hills Community Center D 26 Community Services Five Year Operating Program Significant Changes DEPARTMENT/.ACTIVITY 2010/2011 Recreation Services • Relocate Summer Day Camp from Mystic Canyon Park to Los Serranos Elementary School and increase enrollment by 40 campers. Add one part-time Recreation Specialist and one part-time Senior Recreation Leader. Code Enforcement • Begin Open Space Enforcement Program as part of Code Enforcement Process. 2011/2012 Recreation Services • Add one Administrative Clerk. This position will be responsible for overseeing the registration, facility scheduling, deposits, and office management at the Chino Hills Community Center. • Add one Recreation Coordinator for the Chino Hills Community Center. Coordinator responsibilities include the operation of a 17,000 square foot multi-use community facility. Programming to include Senior Services, various pre-teen, teen and young adult programs, facility rentals and supervision of building staff. Neighborhood Services • Reclass the current part-time permanent Administrative Clerk position to a full-time position. This position would be responsible for overseeing the volunteer program. The volunteer program is currently managed by the Administrative Analyst II in the Neighborhood Services Division. This would allow the Analyst to be dedicated to Emergency Preparedness. Code Enforcement • Add one Code Enforcement Officer. This position is necessary to address the anticipated increased case loads. Property maintenance cases are expected to increase due to aging housing stock. Additionally, residential and commercial development is expected to increase the number of complaints investigated. The new Code Enforcement Officer would also allow us to dedicate additional staffing resources to the Environmental program (NPDES). 2012/2013 None D 27 Community Services Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2013/2014 None 2014/2015 None Note: Recreation projections for staffing and programming are contingent upon the building and subsequent opening of new recreation facilities. When information is available with respect to facility construction, staff positions and new programming will be inserted into the corresponding years. D 28 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2010-11 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES 2010-11 2011-12 2012-13 2013-14 2014-15 COMMUNITY SERVICES ADMINISTRATION Personnel 373,500 392,200 411,900 432,500 454,200 Operations and Maintenance 358,900 373,300 388,300 403,900 420,100 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 732,400 765,500 800,200 836,400 874,300 CODE ENFORCEMENT Personnel 229,900 241,400 344,200 361,500 379,600 Operations and Maintenance 90,400 94,100 97,900 101,900 106,000 Capital Outlays 0 0 25,900 0 0 TOTAL CODE ENFORCEMENT 320,300 335,500 468,000 463,400 485,600 COBG PROGRAM Personnel 58,100 55,300 52,600 50,000 47,600 Operations and Maintenance 398,900 379,900 361,800 344,500 328,000 Capital Outlays 0 0 0 0 0 TOTAL CDBG PROGRAM 457,000 435,200 414,400 394,500 375,600 EMERGENCY PREPAREDNESS Personnel 57,200 60,100 128,400 134,900 141,700 Operations and Maintenance 104,300 108,500 112,900 117,500 122,200 Capital Outlays 0 0 0 0 0 TOTAL EMERGENCY PREPAREDNESS 161,500 168,600 241,300 252,400 263,900 NEIGHBORHOOD SERVICES Personnel 562,800 649,400 681,900 716,000 751,800 Operations and Maintenance 349,300 363,300 377,900 393,100 408,900 Capital Outlays 0 0 0 0 0 TOTAL NEIGHBORHOOD SERVICES 912,100 1,012,700 1,059,800 1,109,100 1,160,700 RECREATION SERVICES Personnel 1,532,200 1,608,900 1,689,400 1,773,900 1,862,600 Operations and Maintenance 991,400 1,092,800 1,136,600 1,182,100 1,229,400 Capital Outlays 0 0 0 0 0 TOTAL RECREATION SERVICES 2,523,600 2,701,700 2,826,000 2,956,000 3,092,000 TOTAL COMMUNITY SERVICES 5,106,900 5,419,200 5,809,700 6,011,800 6,252,100 D 29 .;, -0-,416.• \/ : W"N - zea #��� ` � �i�tf Q: :mom} �2 `O «' \\:« \ \� \ i ; v2a. ?':::k.44,0? \ \ :. \ 1 &�.�\� & �. a $: \ 2 < /R , % \ , CITY OF CHINO HILLS INCORPORATED 1991 This page intentionally left blank. DSO ENGINEERING Administration Engineering Services D 31 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES ENGINEERING First Second Third I Fourth Fifth 2010/11 2011/12 2012/13 2013/14 2014115 Complete Roadway and Drainage Standards X Specifications Upgrade pressure reducing stations —relocate existing underground valves to above ground facilities to enhance accessibility and safe X operation by the maintenance and operations staff Continue to work on policies and procedures for processing tract/parcel maps, lot mergers, and lot X line adjustments Commence implementation of the Supervisory X Control and Data Acquisition System Construct Intermediate Zone recycled water X reservoir Construction of Peyton Drive, Phase II and X X English Channel Design and construct Chino Hills Community X X Center Environmental clearance of Fairfield Ranch Road I X X I I Phase II Construct additional elements of the City's X X X X Entrance Monument plan Add a new Engineering Technician position in the Engineering Department to evaluate traffic-related X complaints, adjust signal timing, and perform related services currently provided under contract Design and construct various parks improvements X X X X as identified in the Park Master Plan update Add a new GIS Technician position to maintain X and update the City's in-house GIS system implement additional improvements to the Water System based upon the adopted Water Master X X X X X Plan update Implement additional improvements to the Sewer System based upon the adopted Sewer Master X X X X X Plan Coordinate with the City of Chino the final design X X X X X and construction of the Pine Avenue extension D 32 Engineering Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2010111 Enaineerina Services • Budget for Traffic signal maintenance moved from Public Works Department. • Two vacant Senior Engineer positions are not funded. 2011/12 Enaineerina Services • Add one Engineering Technician position in the Engineering Department staff. This position would provide technical staff to evaluate traffic-related complaints, adjust signal timing, and perform related services currently provided under contract. 2012/13 Administration • Add one GIS Technician position to the Engineering Department staff. This position would provide technical staff to maintain and update the City's in-house GIS system. 2013/14 None 2014/15 None D 33 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2010/11 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES 2010-11 2011-12 2012-13 2013-14 2014-15 ENGINEERING ADMINISTRATION Personnel 667,900 701,300 824,000 865,200 908,500 Operations and Maintenance 111,500 116,000 120,700 125,600 130,700 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 779,400 817,300 944,700 990,800 1,039,200 ENGINEERING SERVICES Personnel 1,044,000 1,179,700 1,238,700 1,300,700 1,365,800 Operations and Maintenance 301,900 317,000 335,700 355,200 375,000 Capital Outlays 0 28,000 0 0 0 TOTAL ENGINEERING SERVICES 1,345,900 1,524,700 1,574,400 1,655,900 1,740,800 TOTAL ENGINEERING 2,125,300 2,342,000 2,519,100 2,646,700 2,780,000 D 34 '�t tr .s,r '�}� n. � ti"��+'jt ^a `iR 1Y67 45, .e3,� ,...4-T,-,,,, r iT a�. 4 V, 1` v4l 4 4,:g vt i l k,...4•4411:r"Y41r , " _ Administration Development Program Information Technology Non-Departmental Services Utility Customer Services D 35 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES FINANCE First I Second Third Fourth I Fifth 2010/11 2011/12 2012113 2013!14 I 2014/15 Revise Purchasing Manual. X Implement Government Accounting Standards X Board (GASB) Concepts Statement No. 54 Prepare a Request for Proposal and award a 5- X year contract for Debt Administration Services. Prepare a Request for Proposal and award a 5- X year contract for Auditing Services. Prepare a Request for Proposal Banking X X Services. Reconcile Trust Deposit Accounts and process X X refunds as applicable. Complete Accounting Procedures Manual. X X Systems Integration & Productivity Optimization — X X Information Technology. Complete a Financial/ERP Software Analysis, Prepare a Request for Proposal and Award a X X Contract— Information Technology. Develop an in-house Code Enforcement System X X — Information Technology. Issue 2011 CFD bonds. X Complete a Cost Allocation Study. X Complete a User Fee and Flat Fee Study. X Complete a comprehensive Citywide analysis of X internal control procedures. Complete Actuarial Study for OPEB (Other Post X Employment Benefits) D 36 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES FINANCE First I Second ' Third Fourth Fifth 2010111 2011/12 2012/13 2013114 2014/15 Complete a Water Rate Study. X Conduct Proposition 218 Election for Water, X Sewer, and Trash Rates. Document Management System Conversion X (LibertNet to OnBase) -- Information Technology. Microsoft Outlook Integration with the OnBase Document Management System -- Information X Technology. Technology Infrastructure Re-Assessment 13- X X Year Strategic Plan — Information Technology. Implement Human Resources, Finance systems Upgrade and Document Management workflow-- X X Information Technology. I Virtual Desktop Computer Upgrade — Information X X X Technology. Technology Infrastructure Upgrade — Information X Technology. D 37 Finance Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2010/2011 Administration • No additional positions anticipated. • Revise Purchasing Manual. • Implement Government Accounting Standards Board (GASB) Concepts Statement No. 54. • Prepare a Request for Proposal and award a 5-year contract for Debt Administration Services. • Prepare a Request for Proposal and award a 5-year contract for Agreed-Upon Procedures for Review of Investment Policy and Investments, and Auditing Services. • Prepare a Request for Proposal for Banking Services. • Complete an Accounting Procedures Manual. • Reconcile the Trust Deposit accounts and process refunds, if applicable. Information Technology • No additional positions anticipated. • Systems Integration and Productivity Optimization. • Complete a Financial/ERP Software Analysis, and prepare a Request for Proposal and Award a Contract. • Develop an in-house Code Enforcement System. 2011/2012 Administration • No additional positions anticipated. • Prepare a Request for Proposal for Banking Services. • Complete Accounting Procedures Manual. • Reconcile the Trust Deposit accounts and process refunds if applicable. • Issue 2011 Community Facilities Districts (CFD) bonds to pay off the 2007 Certificates of Participation (COP) for the Government Center interim financing. • Complete a Cost Allocation Study - $50,000. • Complete a User Fee and Flat Fee Study - $50,000. • Complete a comprehensive Citywide analysis of internal control procedures - $50,000 • Complete Actuarial Study for OPEB (Other Post Employment Benefits). • Complete a Water Rate Study. • Conduct a Proposition 218 election for water, sewer, and trash rates, Information Technology • No additional positions anticipated. • Systems Integration and Productivity Optimization. D 38 Finance Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY • Complete a Financial/ERP Software Analysis, and prepare a Request for Proposal and award a contract. • Develop an in-house Code Enforcement System. • Document Management System Conversion (LibertyNet to OnBase) - $15,000. • Microsoft Outlook Integration to the OnBase Document Management System - $15,000. • Technology Infrastructure Re-Assessment 13-Year Strategic Plan. • Implement Human Resources, Finance systems Upgrade and Document Management workflow - $200,000 to $500,000. • Virtual Desktop Computer Upgrade over three years - $40,000 (Year 1). 2012/2013 Administration • No additional positions anticipated. Information Technology • No additional positions anticipated. • Technology Infrastructure Re-Assessment / 3 Year Strategic Plan. • Implement Human Resources, Finance Systems Upgrade and Document Management workflow. • Virtual Desktop Computer Upgrade over three years - $40,000 (Year 2). 2013/2014 Administration • • No additional positions anticipated. Information Technology • Virtual Desktop Computer Upgrade over three years - $40,000 (Year 3). 2014/2016 Administration • No additional positions anticipated. Information Technology • No additional positions anticipated. • Technology Infrastructure Upgrade - $150,000. D 39 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2010-11 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES 2010-11 2011-12 2012-13 2013-14 2014-15 FINANCE ADMINISTRATION Personnel 1,723,800 1,810,000 1,900,500 1,995,500 2,095,300 Operations and Maintenance 383,800 1,074,200 415,200 431,800 449,100 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 2,107,600 2,884,200 2,315,700 2,427,300 2,544,400 DEVELOPMENT FEE PROGRAM Personnel 0 0 0 0 0 Operations and Maintenance 12,877,300 16,350,300 18,838,100 16,924,600 14,158,500 Capital Outlays 0 0 0 0 0 TOTAL DEVELOPMENT FEE PROGRAM 12,877,300 16,350,300 18,838,100 16,924,600 14,158,500 INFORMATION TECHNOLOGY Personnel 459,900 482,900 507,000 532,400 559,000 Operations and Maintenance 645,400 691,200 718,800 747,600 777,500 Capital Outlays 0 550,000 40,000 40,000 150,000 TOTAL INFORMATION TECHNOLOGY 1,105,300 1,724,100 1,265,800 1,320,000 1,486,500 NON-DEPARTMENTAL SERVICES Personnel 0 0 0 0 0 Operations and Maintenance 85,900 89,400 93,000 96,800 100,700 Capital Outlays 0 0 0 0 0 TOTAL NON-DEPARTMENTAL SERVICES 85,900 89,400 93,000 96,800 100,700 UTILITY CUSTOMER SERVICES Personnel 278,000 291,900 306,500 321,800 337,900 Operations and Maintenance 268,400 384,100 290,300 301,900 314,000 Capital Outlays 0 0 0 0 0 TOTAL UTILITY CUSTOMER SERVICES 546,400 676,000 596,800 623,700 651,900 TOTAL FINANCE 16,722,500 21,724,000 23,109,400 21,392,400 18,942,000 D 40 ` - 'A 4r, Administration Equipment Maintenance Facilities Maintenance Parks and Landscape Maintenance Sanitation Maintenance Storm System Maintenance Street Maintenance Water D 4 1 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES PUBLIC WORKS First I Second Third I Fourth I Fifth 2010111 2011/12 2012/13 2013/14 2014/15 Install poles for Driver Feedback Signs. X Initiate the Facilities Maintenance and X X Replacement Program. Replace street name signs per Manual on X X X Uniform Traffic Control Devices (MUTCD). Continue to develop Aquifer, Storage and X X X Recovery (ASR) Wells. Fund the vacant Water Quality Technician --- X Water. Fund the vacant Maintenance Worker— Facilities. X Fund the vacant Maintenance Worker— Parks X and Landscape. Fund the vacant Senior Maintenance Worker— X Parks and Landscape. Fund the vacant Senior Maintenance Worker— X Streets. Promote Part-time Clerk to Part-time Permanent X Part-time. Promote Maintenance Worker to Senior Maintenance Worker Sanitation. X Replace equipment to meet California Air X X X X Resource Board (GARB) requirements. Evaluate work order management system. X Add two Maintenance Workers — (1 Senior Maintenance Worker, 1 Maintenance Worker ll) X Facilities and vehicles. Add scissor lift for use at Civic Center. X D 42 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES `fiv,-.4Y4,:14 r i+`� S , � q,;,.1 { k 7.1C ORS ,. r� ,. , 1. } First ` Second Third Fourth Fifth 2010/11 12011/12 2012113 I 2013114 I 2014/15 Maintain new Community Center. X Add Utility Truck with crane, compressor, and X generator. Add one Maintenance Worker and vehicle — X Water. Replace vactor. X Install discharge waste lines -Wells 7A&B, 17,19. X Add Supervisor and vehicle for the Equipment Function and Move portion of Supervisor to 100% X Facilities. Add Manager and vehicle for the Parks and Open Space function and redistribute M&O Manager X salary. Reservoir inspection. X X X X X Rehabilitate well. X X X X X D 43 Public Works Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2010/2011 Administration • No additional positions are requested. Facilities and Equipment Maintenance • No additional positions are requested. • Initiate the Facilities Maintenance and Replacement Program. Parks and Landscape • No additional positions are requested. • Decrease share of Manager salary. • New landscape contracts will be in full effect. Sanitation Maintenance • Add one employee formerly under Storm Drain and increase share of Manager salary. • Add one pole camera. • Add one OSHA compliant hoist and fall safety system. Storm Drain • Move one employee to Sanitation budget. Streets • No additional positions are requested • Increase share of Manager salary, • Replace 1/3 of Street Name signs as required by the Manual on Uniform Traffic Control Devices (MUTCD). • Install city-owned poles for all of the Driver Feedback signs originally on Edison light poles. Water • Develop Aquifer, Storage, and Recovery Wells. • Add one leak detection device. • Add one control valve and meter for blending CDA water with wells. • Reservoir inspection. • Well rehabilitation. • Suspend water meter replacement program. D 44 Public Works Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2011/2012 Administration • Promote part-time temporary clerk to part-time permanent. Facilities and Equipment Maintenance • Fund the vacant maintenance worker position. • Replace equipment to meet GARB requirements. • Initiate the Facility Replacement Program. Parks and Landscape • Fund the vacant maintenance worker position. • Fund the vacant senior maintenance worker position. Sanitation • Continue GPS of infrastructure and sanitation facilities. • Add one additional Senior Maintenance Worker (promotional only, no increase in staff). Storm Drain • Initiate maintenance per Field and Game 1605 permit. • Clean lower Los Serranos channel, including construction of silt basin and ramps. Streets • Fund the vacant senior maintenance worker position. • Replace 1/3 of Street Name signs as required by Manual on Uniform Traffic Control Devices (MUTCD), Water • Fund vacant Water Quality Technician position. • Add control analyst (existing and new SCADA). • Expand radio read meter reading to fixed base system. • Construct Phase VII Los Serranos pipeline replacement (CIP). • Continue GPS of infrastructure and water facilities. • Continue reservoir inspection. • Continue well rehabilitation. • Continue development of aquifer storage recovery wells. • Reinstitute meter replacement. D 45 Public Works Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2012/2013 Administration • No additional positions are anticipated. • Evaluate the work order management system for upgrade or replacement. Facilities and Equipment Maintenance • Add two Maintenance workers (1 Senior Maintenance Worker and 1 Maintenance Worker II) to maintain the new facilities, • Maintain the new Community Center. • Add two additional service vehicles. • Add one new scissor lift with trailer. • Replace equipment to meet CARE requirements. Parks and Landscape • No additional positions are anticipated. Sanitation • No additional positions are anticipated. • Continue GPS of infrastructure and sanitation facilities. • Add one additional utility truck with crane, compressor, and generator. Streets • No additional positions are anticipated. • Replace 1/3 of Street Name signs as required by Manual on Uniform Traffic Control Devices (MUTCD). Water • No additional positions are anticipated. • Continue GPS of infrastructure and water facilities. • install discharge to waste lines at four wells. • Continue reservoir inspection. • Continue well rehabilitation. • Continue development of aquifer storage recovery well. D 46 Public Works Five Year Operating Program Significant Changes 'DEPARTMENT/ACTIVITY 20131'14 Administration • No additional positions are anticipated. Facilities and Eauinment Maintenance • Add one Supervisor for the Equipment function. • Move the existing Supervisor to 100% Facilities function. • Replace equipment to meet CARB requirements. Parks and Landscane • No additional positions are anticipated. Sanitation • No additional positions are anticipated. • Replace Vector. Streets • No additional positions are anticipated. Water • Add one additional Maintenance Worker. • Add one additional vehicle. • Continue reservoir inspection. • Continue well rehabilitation. D 47 Public Works Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2094120/5 Administration • No additional positions are anticipated. Facilities and Equipment Maintenance • No additional positions are anticipated. • Replace equipment to meet CARB requirements. Parks and Landscape • Add one Manager position for Parks and Open Space. Sanitation Maintenance • No additional positions are anticipated. Street Maintenance • No additional positions are anticipated. Storm Drain • No additional positions are anticipated. Water • No additional positions are anticipated. • Continue reservoir inspection. • Continue well rehabilitation. D 48 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2010-11 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES 2010-11 2011-12 2012-13 2013-14 2014-15 PUBLIC WORKS ADMINISTRATION Personnel 650,700 712,300 748,000 785,400 824,700 Operations and Maintenance 135,600 139,700 143,900 148,300 152,800 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 786,300 852,000 891,900 933,700 977,500 EQUIPMENT MAINTENANCE Personnel 261,200 274,300 288,100 388,300 418,200 Operations and Maintenance 555,100 571,800 589,000 606,700 625,000 Capital Outlays 43,100 482,900 528,100 415,200 559,400 TOTAL EQUIPMENT MAINTENANCE 859,400 1,329,000 1,405,200 1,410,200 1,602,600 FACILITIES MAINTENANCE Personnel 257,100 348,800 615,100 703,000 748,600 Operations and Maintenance 967,100 996,200 1,106,100 1,139,300 1,173,500 Capital Outlays 10,400 10,800 116,200 159,700 118,500 TOTAL FACILITIES MAINTENANCE 1,234,600 1,355,800 1,837,400 2,002,000 2,040,600 PARKS AND LANDSCAPE Personnel 830,700 1,042,400 1,094,600 1,149,400 1,353,200 Operations and Maintenance 7,211,800 7,630,900 7,891,600 8,161,500 8,612,400 Capital Outlays 556,400 573,100 590,300 608,10D 666,400 TOTAL PARKS AND LANDSCAPE 8,598,900 9,246,400 9,576,500 9,919,000 10,632,000 SANITATION MAINTENANCE Personnel 708,200 729,500 751,400 774,000 797,300 Operations and Maintenance 4,083,900 4,206,500 4,332,700 4,462,700 4,596,600 Capital Outlays 129,000 132,900 191,900 292,700 301,500 TOTAL SANITATION MAINTENANCE 4,921,100 5,068,900 5,276,000 5,529,400 5,695,400 STORM SYSTEM MAINTENANCE Personnel 0 0 0 0 0 Operations and Maintenance 24,500 25,300 26,100 26,900 27,800 Capital Outlays 0 0 0 0 0 TOTAL STORM SYSTEM MAINTENANCE 24,500 25,300 26,100 26,900 27,800 STREET MAINTENANCE Personnel 629,800 740,100 777,200 816,100 898,700 Operations & Maintenance 915,800 943,300 971,600 1,000,800 1,030,900 Capital Outlays 15,000 15,500 16,000 16,500 17,000 TOTAL STREET MAINTENANCE 1,560,600 1,698,900 1,764,800 1,833,400 1,946,600 WATER Personnel 1,995,700 2,145,600 2,210,000 2,348,300 2,418,800 Operations & Maintenance 17,457,100 18,384,900 19,020,500 19,591,200 20,179,000 Capital Outlays 175,000 1,604,300 3,276,500 779,000 779,000 TOTAL WATER 19,627,800 22,134,800 24,507,000 22,718,500 23,376,800 TOTAL PUBLIC WORKS 37,613.200 41.711,100 45,284,900 44,373,100 46.299.300 D 49 „Itit ':ill'..,- ,�r tis � N: h. ,y ai t 'F Awl r.e_ . }�.R. t 6 ..-X:.. .. ..5) z. cyIY, CITY HR IA HILL 1 N C D ROF P OCR A T E D 1 9 9S 1 This page intentionally left blank. D 50 REVENUE7.1S m C m z C _ m 41101- CD -�t 11 4 y. Irion_l IllimiviaNti 1 •.: a jy��' j p� ,"°.'''..0 y ..,RSI�,�' L"I 11 �J � I y l'''' _',Z.,,o,:. I ,7 4 3 •• F , ,.tp rk ... 1 y a ,' „ii s ' ,,,moi � - y -1. 1-•h-;• Fe -., -�! ii '. f�` _....41 :t . :. .,,. ir. ,. Sar i I w f •'-'. •1,Iy,F ar' - y y ' , ' 904 -1'; g�t! , -: _ , CITY OF CHINO HILLS FISCAL YEAR 2010-11 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND 2007-08 2008-09 2009-10 2009-10 2010-11 Adopted! Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget GENERAL FUND 33,501,143 31,136,927 32,813,700 32,821,300 32,014,900 GAS TAX FUND 1,508,694 1,356,563 1,409,700 1,316,600 1,317,100 MEASURE I FUND 1,387,915 1,345,691 2,147,700 877,800 1,950,600 AIR QUALITY IMPROVEMENT FUND 200,450 106,488 98,900 96,900 95,300 COMMUNITY DEVELOPMENT BLOCK GRANT 288,797 204,678 540,000 888,400 457,000 SOLID WASTE FUND 3,738,255 3,980,313 3,996,900 4,046,800 4,188,500 LANDSCAPE AND LIGHTING DISTRICT FUNDS 9,381,577 8,901,636 9,002,700 9,080,700 8,361,800 DEVELOPMENT FEE FUNDS 6,735,071 2,691,179 2,261,000 793,800 1,955,000 MISCELLANEOUS SPECIAL REVENUE FUNDS 2,642,079 2,598,883 10,300,500 3,089,500 15,848,300 CAPITAL PROJECTS FUNDS 56,433,437 28,156,752 35,759,100 7,321,500 35,919,000 WATER UTILITY FUND 26,658,797 22,079,357 18,577,800 20,873,500 20,487,600 SEWER FUND 8,190,315 7,474,864 6,110,000 5,986,200 6,475,900 EQUIPMENT MAINTENANCE FUND 1,622,084 2,320,660 850,000 939,100 848,300 INFORMATION TECHNOLOGY FUND 1,032,741 1,153,050 1,228,700 1,221,200 1,108,600 AGENCY FUNDS 29,351,407 26,393,081 12,411,900 12,732,300 12,674,700 SUB-TOTAL ALL FUNDS 182,672,762 139,900,122 137,508,600 102,085,600 143,702,600 LESS : TRANSFER IN (27,538,115) (35,992,745) (35,026,500) (9,456,100) (39,989,900) TOTAL ALL FUNDS 155,134,647 103,907,377 102,482,100 92,629,500 103,712,700 E t « Olt «= ©' f.4 » : J/ ',..*:1'`:-:. 4. xI `\ �:«§a=�a 9 Mt jta , A,;� ^ : CITY OF CHINO HILLS INCORPORATED 1991 This page intentionm¥ lelf blank. E2 CITY OF CHINO HILLS FISCAL YEAR 2010-11 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND 2007-08 2008-09 2009-10 2009-10 2010-11 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget GENERAL FUND TAXES Property Taxes 3,912,485 4,045,553 3,770,300 3,971,500 3,881,500 Prop Tax-Triple Flip 1,416,334 1,323,115 1,491,700 1,491,700 1,478,600 Prop Tax -VLF Swap 5,941,937 6,269,435 6,152,400 6,152,400 6,168,900 Sales Taxes 4,065,937 4,412,698 4,336,800 4,353,500 4,435,800 Other Taxes 2,571,500 2,701,099 2,920,900 2,730,100 3,301,700 TOTAL TAXES 17,908,193 18,751,900 18,672,100 18,699,200 19,266,500 LICENSE AND PERMITS Flat Fees and Permits 1,831,109 807,256 484,300 491,000 518,300 TOTAL LICENSE AND PERMITS 1,831,109 807,256 484,300 491,000 518,300 FINES AND PENALTIES Parking Citations 329,039 322,614 345,000 320,400 326,800 Traffic Violations and Other Fines 321,827 292,726 327,600 269,000 274,500 Administrative Citation - 1,100 8,000 2,300 2,300 TOTAL FINES AND PENALTIES 650,866 616,440 680,600 591,700 603,600 REVENUE FROM USE OF MONEY AND PROPERTY 2,896,549 1,375,731 760,300 678,400 543,600 REVENUE FROM OTHER AGENCIES State Motor VLF/Off Highway Fees 348,740 268,308 190,000 109,800 115,500 TOTAL REVENUE FROM OTHER AGENCIES 348,740 268,308 190,000 109,800 115,500 CHARGES FOR CURRENT SERVICES Recreation Fees 1,106,672 1,168,676 1,084,500 1,026,900 1,431,700 Miscellaneous Public Works Fees - 18,316 55,000 47,800 42,200 Trust Deposit Pass Througn Revenue 473,853 370,218 654,400 409,600 606,500 User Fee Recovery Revenue 1,236,422 1,120,618 1,181,600 1,086,400 1,090,700 Police Services 14,184 21,057 16,600 21,300 20,000 TOTAL CHARGES FOR CURRENT SERVICES 2,831,131 2,698,885 2,992,100 2,592,000 3,191,100 OTHER REVENUES Administrative Overhead Charges 3,709,524 3,940,600 4,092,900 4,092,900 3,981,100 Other Miscellaneous Revenue 1,800,722 1,171,198 1,853,800 2,521,200 1,431,100 Sale of Property 27,731 1,586 - - - Big League Dream Sports Park 787,637 386,800 600,000 440,000 550,000 Loan Repayment Advance - - 320,000 320,000 - TOTAL OTHER REVENUES 6,325,614 5,500,184 6,866,700 7,374,100 5,962,200 TOTAL REVENUE 32,792,202 30,018,704 30,646,100 30,536,200 30,200,800 TRANSFER IN 708,941 1,118,223 2,167,600 2,285,100 1,814,100 TOTAL GENERAL FUND 33,501,143 31,136,927 32,813,700 32,821,300 32,014,900 E 3 CITY OF CHINO HILLS FISCAL YEAR 2010-11 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND 2007-08 2008-09 2009-10 2009-10 2010-11 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget SPECIAL REVENUE_FUNDS GAS TAX FUND Interest 70,617 27,715 8,600 7,500 5,500 State Gas Taxes 1,390,794 1,312,949 1,401,100 1,309,100 1,311,600 Other Revenue 47,283 15,834 - - - Transfer-in - 65 - - - TOTAL GAS TAX FUND 1,508,694 1,356,563 1,409,700 1,316,600 1,317,100 MEASURE I FUND Interest 85,383 33,007 100 6,300 - Measure I Sales Tax 1,180,369 987,822 2,147,600 871,500 1,950,600 Transfer-in 122,163 324,862 - - - TOTAL MEASURE I FUND 1,387,915 1,345,691 2,147,700 877,800 1,950,600 AIR QUALITY IMPROVEMENT FUND Interest 17,492 14,270 5,000 4,700 3,100 Air Quality Control 182,958 92,218 93,900 92,200 92,200 TOTAL AIR QUALITY IMPROVEMENT FUND 200,450 106,488 98,900 96,900 95,300 CDBG ENTITLEMENT Community Dev Block Grant 288,797 204,678 425,000 888,400 457,000 CBDG-Recovery 115,000 TOTAL CDBG ENTITLEMENT 288,797 204,678 540,000 888,400 457,000 SOLID WASTE FUND TOTAL 3,738,255 3,980,313 3,996,900 4,046,800 4,188,500 LANDSCAPE AND LIGHTING DISTRICT FUNDS Taxes and Assessments 5,257,118 5,333,994 5,241,000 5,321,300 5,349,400 Interest Income 468,635 235,854 91,500 75,600 52,700 Inter-Department Charges 1,494,500 1,625,431 1,573,100 1,573,100 1,378,200 Other Revenues 19,885 34,821 5,400 19,000 1,700 Sale of Property - 245,025 - - - Loan Repayment Advance - - - - - General Fund Subsidy 582,339 247,608 127,600 127,600 313,800 Transfer-In 1,559,100 1,178,903 1,964,100 1,964,100 1,266,000 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 9,381,577 8,901,636 9,002,700 9,080,700 8,361,800 DEVELOPMENT FEE FUNDS Interest Income 1,524,294 845,714 294,500 252,000 185,600 Development Fees 5,124,485 1,643,963 1,871,800 441,400 1,764,400 Other Revenues 4,334 4,200 3,000 5,000 5,000 Proceeds of Long Term Debt 81,958 179,384 - 3,700 Transfer In - 17,918 91,700 91,700 - DEVELOPMENT FEE FUNDS TOTAL 6,735,071 2,691,179 2,261,000 793,800 1,955,000 E 4 CITY OF CHINO HILLS FISCAL YEAR 2010-11 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND 2007-08 2008-09 2009-10 2009-10 2010-11 Adopted! Adjusted Projected Adopted FUND NAME Actual Actual _ Budget Actual Budget SPECIAL REVENUE FUNDS (Continued) MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments 203,858 208,093 206,000 207,100 205,200 Proposition 1B 1,265,321 475,000 695,000 - 694,500 Traffic Congestion Relief 585;142 667,605 746,800 710,900 - Interest Income 37,735 28,419 11,100 13,200 6,700 Habitat for Humanity In-Lieu 99,067 48,720 30,000 30,000 15,000 State Gas Taxes - - - 786,300 Miscellaneous Grants 450,956 1,165,825 8,611,600 2,128,300 14,140,600 Transfer-In - 5,222 - - - TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 2,642,079 2,598,883 10,300,500 3,089,500 15,848,300 CAPITAL PROJECTS FUNDS Interest Income 42,345 25,116 15,000 7,300 3,700 Contribution from Developers - - 3,000,000 3,000,000 - Contribution from Community Facilities Districts 46,245,191 8,917,660 2,694,500 - - Transfer In 10,145,901 19,213,976 30,049,600 4,314,200 35,915,300 TOTAL CAPITAL PROJECTS FUNDS 56,433,437 28,156,752 35,759,100 7,321,500 35,919,000 WATER UTILITY FUND Water Sales 17,504,687 16,590,598 17,852,000 17,955,600 19,554,600 Meter Installation Fees 81,603 29,399 26,200 14,700 14,700 Interest Income 808,084 472,763 191,300 158,200 128,800 Miscellaneous Charges 276,757 310,423 290,400 241,400 273,300 Other Miscellaneous Revenues 286,211 274,636 217,900 2,480,600 496,200 Contributions From Property Owners 7,158,722 3,443,163 - - Proceeds From Sales 16,861 8,728 - 23,000 20,000 Inter-Fund Contributions 525,872 949,647 - - - WATER UTILITY FUND TOTAL 26,658,797 22,079,357 18,577,800 20,873,500 20,487,600 SEWER UTILITY FUND Sewer Maintenance Fees 2,380,149 2,377,057 i2,388,900 2,303,700 2,304,100 Inland Empire Utilities Agency Treatment Fees 2,342,287 2,657,856 2,956,000 3,030,800 3,343,500 Interest Income 1,114,733 619,249 239,400 227,600 170,600 Contributions From Property Owners 2,192,863 1,674,425 - - - Other Miscellaneous Charges 115,698 146,277 195,400 93,800 27,400 Loan Repayment Advance - - 330,300 330,300 630,300 Inter-Fund Contributions 44,585 - - - - TOTAL SEWER UTILITY 8,190,315 7,474,864 6,110,000 5,986,200 6,475,900 E 5 CITY OF CHINO HILLS FISCAL YEAR 2010-11 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND 2007-08 2008-09 2009-10 2009-10 2010-11 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget EQUIPMENT MAINTENANCE FUND Interest Income 164,083 102,478 47,000 37,100 32,000 Equipment Rental Fees 1,281,300 1,397,300 803,000 803,000 816,300 Other Revenues 22,423 8,518 - 2,500 - Contrib. From other funds 154,278 812,364 - 96,500 - TOTAL EQUIPMENT MAINTENANCE FUND 1,622,084 2,320,660 850,000 939,100 848,300 INFORMATION TECHNOLOGY FUND Interest 39,441 21,114 10,500 4,000 3,300 Information Technology Charges 993,300 1,131,936 1,218,200 1,217,200 1,105,300 TOTAL INFORMATION TECHNOLOGY 1,032,741 1,153,050 1,228,700 1,221,200 1,108,600 AGENCY FUNDS Taxes and Assessments 11,591,597 11,191,957 11,302,100 11,633,200 11,706,000 Interest Income 3,286,006 729,740 388,300 285,600 283,600 Other Miscellaneous Revenues 7,425 - 75,000 1,000 4,400 Contributions From Property Owners - 585,753 20,600 139,100 - Transfer-in 14,419,671 13,885,631 625,900 673,400 680,700 Proceeds from long term debt 46,708 - - - - TOTAL AGENCY FUNDS 29,351,407 26,393,081 12,411,900 12,732,300 12,674,700 SUB-TOTAL ALL FUNDS 182,672,762 139,900,122 137,508,600 102,085,600 143,702,600 LESS: TRANSFER IN (27,538,115) (35,992,745) (35,026,500) (9,456,100) (39,989,900) TOTAL ALL FUNDS 155,134,647 103,907,377 102,482,100 92,629,500 103,712,700 E 6 CITY OF CHINO HILLS FISCAL YEAR 2010-11 FIVE YEAR REVENUE SUMMARY BY FUND 2010-11 2011-12 2012-13 2013-14 2014-15 GENERAL FUND TAXES Property Taxes 3,881,500 3,964,900 4,090,600 4,238,800 4,358,700 Prop Tax- Triple Flip 1,478,600 1,515,600 1,557,200 1,604,000 1,656,100 Prop Tax - VLF Swap 6,168,900 6,372,700 6,654,300 6,987,100 7,336,200 Sales Taxes 4,435,800 4,546,700 4,671,700 4,812,000 4,968,300 Other Taxes 3,301,700 3,549,900 3,652,800 3,759,100 3,868,900 TOTAL TAXES 19,266,500 19,949,600 20,626,600 21,401,000 22,188,200 LICENSE AND PERMITS Flat Fees and Permits 518,300 638,100 792,300 816,000 840,500 TOTAL LICENSE AND PERMITS 518,300 638,100 792,300 816,000 840,500 FINES AND PENALTIES Parking Citations 326,800 343,200 360,400 378,500 397,500 Traffic Violations and Other Fines 274,500 280,000 285,600 291,300 297,100 Administrative Citation 2,300 2,300 2,300 2,300 2,300 TOTAL FINES AND PENALTIES 603,600 625,500 648,300 672,100 696,900 Interest 143,000 143,000 143,000 143,000 143,000 Rents & Leases 400,600 416,600 433,300 450,600 468,600 Govt Center Lease Revenue - - - - - REVENUE FROM USE OF MONEY AND PROPERTY 543,600 559,600 576,300 593,600 611,600 REVENUE FROM OTHER AGENCIES State Motor VLF/Off Highway Fees 115,500 212,500 223,500 239,500 260,000 TOTAL REVENUE FROM OTHER AGENCIES 115,500 212,500 223,500 239,500 260,000 CHARGES FOR CURRENT SERVICES Recreation Fees 1,431,700 1,470,400 1,511,100 1,554,200 1,599,800 Miscellaneous Public Works Fees 42,200 43,500 44,800 46,100 47,500 Trust Deposit Pass Through Revenue 606,500 624,600 643,400 662,700 682,600 User Fee Recovery Revenue 1,090,700 1,123,500 1,157,200 1,191,900 1,227,600 Police Services 20,000 20,600 21,200 21,800 22,400 TOTAL CHARGES FOR CURRENT SERVICES 3,191,100 3,282,600 3,377,700 3,476,700 3,579,900 OTHER REVENUES Administrative Overhead Charges 3,981,100 4,100,500 4,223,500 4,350,200 4,480,700 Other Miscellaneous Revenue 1,431,100 705,400 705,100 711,200 717,600 Sale of Property - - - - - Big League Dream Sports Park 550,000 566,500 583,500 601,000 619,000 TOTAL OTHER REVENUES 5,962,200 5,372,400 5,512,100 5,662,400 5,817,300 TOTAL REVENUE 30,200,800 30,640,500 31,756,800 32,861,300 33,994,400 TRANSFER IN 1,814,100 67,400 69,500 71,600 73,800 TOTAL GENERAL FUND 32,014,900 30,707,900 31,826,300 32,932,900 34,968,200 E 7 CITY OF CHINO HILLS FISCAL YEAR 2010-11 FIVE YEAR REVENUE SUMMARY BY FUND 2010-11 2011-12 2012-13 2013-14 2014-15 SPECIAL REVENUE FUNDS GAS TAX FUND Interest 5,500 5,500 5,500 5,500 5,500 State Gas Taxes 1,311,600 1,312,700 1,316,000 1,337,900 1,375,900 Other Revenue - - - - - Subsidy from General Fund - - - - - TOTAL GAS TAX FUND 1,317,100 1,318,200 1,321,500 1,343,400 1,381,400 MEASURE I FUND Interest - - - - - Measure I Sales Tax 1,950,600 855,500 879,000 905,400 934,800 TOTAL MEASURE I FUND 1,950,600 855,500 879,000 905,400 934,800 AIR QUALITY IMPROVEMENT FUND Interest 3,100 3,100 3,100 3,100 3,100 Air Quality Control 92,200 94,000 95,900 97,800 99,800 TOTAL AIR QUALITY IMPROVEMENT FUND 95,300 97,100 99,000 100,900 102,900 COMMUNITY DEVELOPMENT BLOCK GRANT 457,000 435,200 414,400 394,500 375,600 SOLID WASTE FUND TOTAL 4,188,500 4,356,000 4,530,200 4,711,400 4,899,900 LANDSCAPE AND LIGHTING DISTRICT FUNDS Taxes and Assessments 5,349,400 5,347,200 5,353,400 5,359,900 5,369,700 Interest Income 52,700 52,700 52,700 52,700 52,700 Inter-Department Charges 1,378,200 1,782,000 1,856,600 1,934,400 2,171,900 Other Revenues 1,700 1,700 1,700 1,700 1,700 General Fund Subsidy 313,800 594,900 775,900 974,400 1,312,700 Transfer-In 1,266,000 1,331,800 1,379,300 1,428,700 1,503,000 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 8,361,800 9,110,300 9,419,600 9,751,800 10,411,700 DEVELOPMENT FEE FUNDS Interest Income 185,600 185,600 185,600 185,600 185,600 Development Fees 1,764,400 10,174,600 17,643,100 13,834,900 8,708,900 Other Revenues 5,000 5,000 5,00D 5,000 5,000 Transfer In - - - - - DEVELOPMENT FEE FUNDS TOTAL 1,955,000 10,365,200 17,833,700 14,025,500 8,899,500 E 8 CITY OF CHINO HILLS FISCAL YEAR 2010.11 FIVE YEAR REVENUE SUMMARY BY FUND ---,- _ - 2010-11 2011-12 2012-13 2013-14 2014-15 SPECIAL REVENUE FUNDS (Continued) MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments 205,200 205,200 205,200 205,200 205,200 Proposition 1B 694,500 - - - - Traffic Congestion Relief - - - - - Interest Income 6,700 6,700 6,700 6,700 6,700 State Gas Taxes 786,300 818,400 - - - Habitat for Humanity In-Lieu 15,000 15,000 15,000 15,000 15,000 Miscellaneous Grants 14,140,600 204,900 205,300 205,700 206,100 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 15,848,300 1,250,200 432,200 432,600 433,000 CAPITAL PROJECTS FUNDS Interest Income 3,700 3,700 3,700 3,700 3,700 Transfer In 35,915,300 - - - - TOTAL CAPITAL PROJECTS FUNDS 35,919,000 3,700 3,700 3,700 3,700 WATER UTILITY FUND Water Sales 19,554,600 20,876,500 22,441,300 24,202,400 25,967,200 Meter Installation Fees 14,700 15,000 15,300 15,600 15,900 Interest Income 128,800 128,800 128,800 128,800 128,800 Miscellaneous Charges 273,300 278,800 284,300 290,000 295,800 Other Miscellaneous Revenues 496,200 489,800 491,300 492,900 494,500 Inter-Fund Contributions - - - - - Gain in CDA Investment - - - - - WATER UTILITY FUND TOTAL 20,487,600 21,808,900 23,381,000 25,149,700 26,922,200 SEWER UTILITY FUND Sewer Maintenance Fees 2,304,100 2,354,800 2,415,500 2,460,800 2,484,100 Inland Empire Utilities Agency Treatment Fees 3,343,50D 3,568,100 3,901,500 4,277,800 4,584,100 Interest Income 170,600 170,600 170,600 170,600 170,600 Other Miscellaneous Charges 27,400 27,500 28,000 28,400 28,900 Loan Repayment Advance 630,300 330,300 330,300 330,300 330,300 TOTAL SEWER UTILITY 6,475,900 6,202,300 6,596,900 7,018,900 7,349,000 E 9 CITY OF CHINO HILLS FISCAL YEAR 2010-11 FIVE YEAR REVENUE SUMMARY BY FUND 2010-11 2011-12 2012-13 2013-14 2014-15 EQUIPMENT MAINTENANCE FUND Interest Income 32,000 32,000 32,000 32,000 32,000 Equipment Rental Fees 816,300 1,297,000 1,373,200 1,378,200 1,570,600 Other Revenues - - - - - TOTAL EQUIPMENT MAINTENANCE FUND 848,300 1,329,000 1,405,200 1,410,200 1,602,600 INFORMATION TECHNOLOGY FUND Interest 3,300 3,300 3,300 3,300 3,300 Information Technology Charges 1,105,300 1,720,800 1,262,500 1,316,700 1,483,200 TOTAL INFORMATION TECHNOLOGY 1,108,600 1,724,100 1,265,800 1,320,000 1,486,500 AGENCY FUNDS Taxes and Assessments 11,706,000 11,997,900 12,282,300 12,509,600 12,733,800 Interest Income 283,600 205,600 205,600 205,600 204,800 Other Miscellaneous Revenues 4,400 4,400 4,400 4,400 4,400 Interfund Contributions 680,700 694,000 707,500 464,500 - AGENCY FUNDS TOTAL 12,674,700 12,901,900 13,199,800 13,184,100 12,943,000 SUB-TOTAL ALL FUNDS 143,702,600 102,465,500 112,608,300 112,685,000 111,814,000 LESS: TRANSFER IN (39,989,900) (2,688,100) (2,932,200) (2,939,200) (2,889,500) TOTAL ALL FUNDS 103,712,700 99,777,400 109,676,100 109,745,800 108,924,500 E 10 LEGISLATIVE . . ,_ - -- Ii..4 va,W 1 44 : 4--IS t_ ...,+.,k, ,, V% 1., V". 111;" .-. fr_,1* ' ''''.„6:a I , ... ! Fe." 7,.:101")11 4 ;(. Igrr.1 % 1- • ''' ' N VX,11C:::'.if '',j/lirli he ..Z;441'if i oct....-, 1, . i ..., 1 1.....1. 4...-iy . .1.1aii. 4 A MIII .— I 1 VA0141. --0.— .i.,,•: A.--.7-1-"—'-l' "..1'''" A 1 -0.91VL . .., *-....-17,...'‘.1 ,, „ __„.1,,„. ...1,........,,i1 th• - - tijr-24AkI ] I ' - 4,.......-4.-ma.,,00kitih..7.11:42.....4.... • 1.-.. l. . 4 , 4 -t1,,4.161% . .. . -. -... --------- . ' --•-• 'A.,'''_-.4 '4. ''. -.• . - , :14 . 1 ----wr --64- - . . : _... ......_ City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2010111 Legislative City Council i City ClerlC Administration • City Attorney 1 Title and Number of Full Time Positrons, Assistant City Clerk(1) 1 Records Coordinator(1) Mark D. HensleyMary M.McDuffee Administrative Secretary—Confidential(1) Secretary(1) I Administrative Clerk(1) i L a , Legislative Expenditures 2 11/11 City Council $244,200 --�.. 19% 77,77 fI1J,II , ,I 1 1 -n 141.i. I 1 IV `I1If Ilei" ,+Id , 1." Ol' �I . I!I ,.1 II • II I, City Clerk I(1 " i jlrl I [ �_ $865,900 1 I y 57% I` r• 1'i I1I I I I I I I I� I ,� , 11. I r I Ii I� ►r;; City Attorney II I f��"I ,r I I $350,000 1 I I , I ,� 1 24% • ! „.:.,.......,,:....,,. , Hi I I if( 111 ,1,,,, "1 1 �I11Ii. , I,I , ,1.1;1 II 1777 1 I, .I '�.. i I it • I� � It iio 'E i 41 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY : LEGISLATIVE FY 2009-10 FY 2610-11 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: CITY CLERK City Clerk 1 1 Assistant City Clerk 1 1 Records Coordinator 1 1 Administrative Secretary-Confidential 1 1 Secretary 1 1 Administrative Clerk 1 1 TOTAL 6 6 PERMANENT PART-TIME POSITION PROGRAM: CITY CLERK Administrative Clerk 1 1 TOTAL 1 1 F 3 • 4�4 V . i CITY OF CHINO HILLS BUDGET SUMMARY FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET LEGISLATIVE Personnel Services 783,142 856,674 864,100 864,200 868,600 Operations and Maintenance 481,702 532,461 565,200 574,700 591,500 Capital Outlay 0 0 0 0 0 TOTAL LEGISLATIVE BUDGET 1,264,844 1,389,135 1,429,300 1,438,900 1,460,100 PROGRAM City Council 269,002 253,011 266,100 258,000 244,200 City Attorney 257,735 348,653 358,400 379,700 350,000 City Clerk 738,107 787,471 804,800 801,200 865,900 TOTAL LEGISLATIVE 1,264,844 1,389,136 1,429,300 1,438,900 1,460,100 F 5 Le!islative Cit . Council Program Purpose The City Council is the governing body that guides the progress of the City of Chino Hills. The City Council responds to issues and concerns of the community by allocating resources, developing policies, and formulating strategies that support the continued health and economic viability of the City of Chino Hills, The City Council manages the growth and development of the community to ensure efficient and effective delivery of services now and in the future. Primary Activities The City Council is responsible for the formulation of legislative policies that provide guidance for the activities of the City. Significant Changes from Prior Year ▪ Membership Budget decrease due to no longer maintaining memberships in the National League of Cities, Southern California Water Committee, Association of California Cities Allied with Prisons, and reduction in the cost of membership in the Four Corners Transportation Coalition. • Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. Significant Items of Capital Outlay None Performance Measures • Develop and implement a plan for future growth and financial stability in Chino Hills. • Remain open and responsive to the concerns of the community. • Develop and foster City relationships with residents, businesses, other agencies, and community leaders. • Foster economic development. 07/08 08/09 09/10 09/10 10/11 ' Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 161,051 163,348 163,500 163,600 164,800 0.8% Operations & Maintenance 107,951 I 89,663 102,600 94,400 I 79,400 (22.6%) Capital Outlay 0 I 0 0 0 0 0% Total 269,002 253,011 266,100 258,000 244,200 I (8.2%) (1) Percent change: "09/10 Adjusted Budget" column compared to"10/11 Budget" column. F 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY COUNCIL 0200 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 39,842 39,536 39,700 39,700 39,700 1540 Fringe Benefits 121,209 123,812 123,800 123,900 125,100 TOTAL PERSONNEL 161,051 163,348 163,500 163,600 164,800 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 74,835 53,692 69,300 67,500 67,800 2015 Conferences, Meetings, and Training 17,258 16,354 14,100 10,400 - 3135 Special Studies 7,190 5,808 - - - 3190 Contractual Services - 6,818 6,900 4,500 - 4030 Printing and Photocopying 2,535 405 4,200 4,200 4,200 4440 Office Supplies 327 267 700 600 700 4445 Special Parts and Supplies 824 582 2,200 1,100 1,200 4450 Reference Materials and Services 292 173 400 400 400 6035 Telephone 4,690 5,564 4,800 5,700 5,100 TOTAL OPERATIONS & MAINTENANCE 107,951 69,663 102,600 94,400 79,400 TOTAL 269,002 253,011 266,100 258,000 244,200 FUNDING SOURCE: GENERAL FUND ($244,200) F 7 Le islative Cit Attorne Program Purpose The City Attorney provides legal counsel and representation on a wide variety of municipal issues. Primary Activities The primary activity of the City Attorney is to provide legal guidance to City staff and officials on municipal issues, dispute resolution, contract review, regulatory compliance, and litigation representation. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures ® Provide legal advice that enhances the City's ability to operate in a cost effective manner. 07/08 08109 09/10 09110 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 0 0 0 I 0 0 N/A Operations & Maintenance 257,735 I 348,653 358,400 379,700 I 350,000 I (2.3%) Capital Outlay 1 0 I 0 0 0 0 N/A Total 257,735 I 348,653 358,400 I 379,700 350,000 (2.3%) (1) Percent Change; "09110 Adjusted Budget" column compared to"10111 Budget" column. "N/A" Not Applicable. F 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY ATTORNEY 1000 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 3010 Legal Services 257,735 348,653 358,400 379,700 350,000 TOTAL OPERATIONS & MAINTENANCE 257,735 348,653 358,400 379,700 350,000 TOTAL 257,735 348,653 358,400 379,700 350,000 FUNDING SOURCE: GENERAL FUND ($350,000) F 9 Legislative Program Purpose As an appointed official of the City Council, the City Clerk assists the City Council and City staff in the performance of their administrative, legal and legislative functions in accordance with State, Federal and City Codes, Ordinances, Resolutions, and Policies. Additionally, the City Clerk maintains the official records of the City and makes public records available for inspection. The City Clerk acts as Filing Officer under the Fair Political Reform Act and administers General and Special Municipal Elections. Primary Activities Responsibilities of the City Clerk include preparing City Council agendas and packets, assisting departments in submission of staff reports and support documentation, keeping an accurate record of the proceedings of the legislative body, administering oaths or affirmations, certifying, maintaining and retrieving official records and documents, receiving and processing claims/lawsuits against the City, coordinating bid openings, processing legal publications and notices, receiving and filing Campaign Statements and Statements of Economic Interest, administering Municipal and Special Elections, providing administrative/clerical support to the City Council, maintaining Municipal Code, maintaining City Seal, providing records management assistance and direction to City departments, providing receptionist service to the City, and providing Passport Acceptance Agency services to the community, Significant Changes from Prior Year • A General Municipal Election will be conducted this year. • Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. Significant items of Capital Outlay None Performance Measures • Prepare City Council Agendas and Minutes. • Comply with State and City reporting requirements for Campaign Statements and Statements of Economic Interest. • Administer General Municipal Election. • Maintain hard copies and online version of Municipal Code. • Scan additional City records into the LibertyNet Imaging System. • Assist departments in development of records systems and file conversions. • Conduct ongoing training relating to Records Management for all City Departments. • Respond to requests and subpoenas for records. • Process Passport Applications. • Continue to improve and enhance the availability of public records on the City's website. F 10 Le isiative 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual • Personnel 622,091 693,326 700,600 700,600 703,800 I 0.5% Operations & Maintenance 116,016 94,145 104,200 100,600 I 162,100 I 55.6% Capital Outlay 0 0 0 0 I 0 N/A I Total 738,107 787,471 804,800 801,200 I 865,900 7.6% (1) Percent change: "09/10 Adjusted Budget" column compared to "10/11 Budget"column. "N/A"— Not Applicable F 11 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY CLERK 0400 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 365,673 397,166 427,000 427,000 428,400 1015 Part-Time/Seasonal Wages 15,971 26,016 - - - 1020 Overtime Salaries 5,665 5,250 5,300 5,300 2,300 1540 Fringe Benefits 234,782 264,894 268,300 268,300 273,100 TOTAL PERSONNEL 622,091 693,326 700,600 700,600 703,800 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 1,213 1,270 1,300 1,200 1,200 2015 Conferences, Meetings, and Training 6,692 2,656 2,300 2,400 - 3090 Professional Services 5,867 4,947 11,000 9,400 13,500 3105 Temporary Employee Services 8,989 144 - - - 3115 Information Techology Service Charge 44,500 63,200 62,300 62,300 65,400 3190 Contractual Services 355 3,854 6,000 4,600 5,100 4010 Legal Advertising 5,487 2,946 6,000 5,700 6,000 4025 Election Expense 11,402 632 500 500 56,200 4030 Printing and Photocopy Services 28 759 200 100 100 4035 Postage and Express Delivery 6,063 4,384 4,400 6,400 7,100 4125 Surety Bond - - 100 100 100 4440 Office Supplies 8,681 8,367 8,100 6,500 5,700 4450 Reference Materials and Services 1,298 402 1,200 600 900 5025 Office Equipment Maintenance 687 128 200 200 200 5625 Equipment Rental 14,297 - - - - 6035 Telephone 457 456 600 600 600 TOTAL OPERATIONS & MAINTENANCE 116,016 94,145 104,200 100,600 162,100 TOTAL 738,107 787,471 804,800 801,200 865,900 FUNDING SOURCE: GENERAL FUND ($865,900) F 1 2 CITY MANAGER { L • [ f [-1) C Cir ( • .` •, GO V 'F.;, [ M +. l �� , f 1;,\11. z 0 rn Cot �, �� Ncti i�®tj glec c�ti cot cel \ cep ����‘°gyp° \t\ons ��3gq e"str "r"\eet� \ nd�O�tb CSS c�ata9na9ec t'i1 ("\tea p-)1-1 `q tine GAzi ag.).\Yst,,. 2Q C�� SScs+ani.t.°7P,ticatccetaN��' �n�a1 X11 �i�.yf���aFFe�agec \- SPn:::caccv G eta::,Gonf.3 �(�cha i \ Adn,;;Jstcafr�e,,e �geVae Pas\rtttisons �, S.� ,aQFat\cr/ be N e ---- \ � �t\e and hum °n \ ����� °�FVp'(itnna\ystl,l d��Cbet�es°°cGes A��1 \ \ (\t\e 3�iOc N�\man ei A55'Stan se pe�sOnn \ ��E6i��aFFui\�\me \ tt`be�Nene \ T\tie a�tl N° 59nS -e� P°$c�\Ons roti F\AU�vme get h� �,�'-- bet° s t,nana9' �1 \ �1 'S\tie Gomr„u(1a�R�\5�atc„c'�'S a 1\?ti I iP. � \\ Atlm ,�,na\4 k POS\f\Ons A Sencoc s.tat\�e \ �SpJ�3eC au`�T\me Jm n\. d NUm Nage "Sit\e an City Manager Exert di i ures 201011 r Risk Management Administration $984,300 $996,400 Community Relations 5% 7% $537,400 3% t ti _ . .. 0 z1,4 u i ,z- 1 ***4 } ir_ ;, ..•:,\ Contract Services d;q,:. iv,/ , ▪ 4 $4,345,500 ,x 'r 41,k.:{`9�i4!F, g 24% N ,• �,0ri• 4 , . . ... f1 }}}'''` 10.,14,.v r`1yt '7� 7 , #$ t� . . . . 1(.�6gypi pYPlii,,Ijg�B �i 'Laln: r, Public Safety ; •„�I�1' k�! ' $10,174,500 `1 r"ttil,irif v 1' 4:1611"1111,:+1;r1'. > Human Resources i $429,800 2% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY : CITY MANAGER 1=Y 2009-10 FY 2010-11 ADOPTED! ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION City Manager 1 1 Assistant City Manager 1 1 Assistant to the City Manager 1 1 Senior Administrative Analyst 1 1 Executive Secretary 1 1 Administrative Secretary- Confidential 1 1 Sub-Total 6 6 PROGRAM: COMMUNITY RELATIONS Community Relations Manager 1 1 Senior Administrative Analyst 1 1 Administrative Analyst I/I1 1 1 Sub-Total 3 3 PROGRAM: HUMAN RESOURCES Senior Human Resources Analyst 1 1 Personnel Assistant 1 1 Sub-Total 2 2 TOTAL 11 11 G 3 940' `c0:' f <.e t •n- � �it S 't[ca�„ sF Vit. T • CITY OF CHINO HILLS . I N C O R P it R A T E D 1 9 9 1 This page intentionally left blank. G 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CITY MANAGER Personnel Services 1,511,625 1,536,670 1,521,600 1,462,300 1,527,900 Operations and Maintenance 14,440,101 16,217,660 16,851,600 16,515,900 15,940,000 Capital Outlay 0 0 0 0 0 TOTAL CITY MANAGER BUDGET 15,951,726 17,754,330 18,373,200 17,978,200 17,467,900 PROGRAM Administration 1,618,391 2,018,274 1,918,300 1,782,500 996,400 Community Relations 390,802 471,602 547,200 505,100 537,400 Contract Services 3,872,666 4,103,142 4,186,200 4,169,100 4,345,500 Human Resources 335,254 311,849 367,100 353,500 429,800 Public Safety 9,067,226 10,158,133 10,473,500 10,212,000 10,174,500 Risk Management 667,387 691,330 880,900 956,000 984,300 TOTAL CITY MANAGER 15,951,726 17,754,339 18,373,200 17,978,200 17,467,900 G 5 Cit Mena- er Administration Program Purpose The purpose of this Program is to establish organizational goals, administer all City programs, organize efficient delivery of municipal services, and implement City policies pursuant to the direction of the City Council. Primary Activities The City Manager administers Council policy, provides leadership, and implements efficient and effective delivery of municipal services. The City Manager establishes and maintains controls to ensure that all operating departments adhere to City Council and legally mandated policies and regulations. The City Manager is responsible for the day-to-day operations of the City. He serves as the Director of all City personnel, is responsible for the execution of City Council policy, the enforcement of all laws and ordinances, the preparation of the City's annual budget, public relations and public information, and legislative relations. Five City departments report to the City Manager: Community Development, Community Services, Engineering, Finance, and Public Works. The City Manager's staff is responsible for support to the City Manager, risk management, public relations and public information, grant administration, and personnel/labor relations. Significant Changes from Prior Year ® Professional Services was reduced due to reduction in the need for Shoppes related services. ® Special Studies was reduced because the major Tehachapi Renewable Transmission Project (TRIP) expenses to design an alternate route and work with the California Public Utilities Commission (CPUC) were incurred in FY 2009/10. ® Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. Significant Items of Capital Outlay None Performance Measures O Implement budget directives. © Provide leadership and direction to City staff. ® Maximize public outreach efforts, and include the use of other innovative techniques for communicating with the public. D Commence and complete annual development fee update. o Monitor State budget impacts. ® Maximize website capabilities and use. 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I 858,759 768,208 702,200 676,800 713,600 I 1.6% Operations & Maintenancel 759,632 1,250,066 1,216,100 1,105,700 282,800 I (76.7%) Capital Outlay 0 0 I 0 0 I 0 N/A Total 1,618,391 I 2,018,274 I 1,918,300 I 1,782,500 996,400 (48.1%) (1) Percent Change: "09/10 Adjusted Budget" column compared to "10/11 Budget" column. "NIA" = Not Applicable. G 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: ADMINISTRATION 0300 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 201041 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 552,310 497,083 447,400 446,500 452,600 1015 Part-Time/Seasonal Wages 3,017 171 0 0 0 1020 Overtime Salaries 0 98 500 0 500 1540 Fringe Benefits 303,432 270,856 254,300 230,300 260,500 TOTAL PERSONNEL 858,759 768,208 702,200 676,800 713,600 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 6,132 3,152 3,900 2,500 3,900 2015 Conferences, Meetings, and Training 18,893 21,041 4,800 4,800 0 3090 Professional Services 188,080 172,254 116,900 58,500 65,000 3115 Information Technology Service Charges 74,000 124,300 108,600 108,600 107,000 3135 Special Studies 343,523 822,029 856,900 825,000 0 3190 Contractual Services 88,216 91,606 100,600 95,000 90,000 4015 Advertising and Promotion 6,772 2,342 5,200 1,600 3,200 4030 Printing and Photocopy Services 1,083 140 200 0 200 4035 Postage and Express Delivery 1,152 283 2,000 200 1,000 4440 Office Supplies 8,886 9,438 13,000 5,700 10,000 4445 Special Parts and Supplies 694 1,133 1,000 300 0 4450 Reference Materials and Services 815 423 1,100 800 800 5625 Equipment Rental 19,406 0 0 0 0 6035 Telephone 1,980 1,925 1,900 2,700 1,700 TOTAL OPERATIONS & MAINTENANCE 759,632 1,250,066 1,216,100 1,105,700 282,800 TOTAL 1,618,391 2,018,274 1,918,300 1,782,500 996,400 • FUNDING SOURCE: GENERAL FUND ($996,400) G 7 Cit" Mana- er Communit -Relations Program Purpose The purpose of the Community Relations Division is to provide accurate and timely information to citizens, other public agencies, and the media regarding City programs and policies. This Division provides support to the City Council and operating departments by assisting them with the development and delivery of information to the community. Primary Activities The primary activities of the Community Relations Division include developing policies and guidelines for providing information to the media and to our citizens; promoting Chino Hills with the goal of attracting new business; providing support to existing businesses; and acting as a liaison to other agencies, service clubs, and the Chino Valley Chamber of Commerce. The Community Relations Division develops, coordinates, and implements the City's public information plan utilizing all resources available including the media, City website, utility bill inserts and taglines, the government access cable channel, and a variety of City-created publications. In addition, staff provides assistance to the Mayor for the development of articles, speeches, and presentations. The Community Relations Division manages the content of the City's Website and City TV-3 cable channel and produces all video programming. The Community Relations Division coordinates high visibility special events such as the annual State of the City address, VIP visits, and movie and television productions. This Division provides quality control on all City printed materials, maintains a list of dignitaries and will serve as a protocol advisor and key resource for operating departments who coordinate special events. Significant Changes from Prior Year O Professional Services increased due to a need for a website update. ▪ Advertising and Promotion increased due to the need for Peyton Corridor Outreach, Shop Chino Hills Program, and Chino Hills Day at the LA County Fair. • Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. Significant Items of Capital Outlay None Performance Measures ® Provide public information and community outreach assistance to each City department. ® Maximize public outreach efforts, and include the use of other innovative techniques for communicating with the public. o Increase public knowledge of City programs and services. o Effectively communicates information to internal (City Staff) and external audiences (City Residents). ® High attendance and visibility at community events. G 8 Cit; Manner o munit Relations 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 285,614 378,099 I 422,700 391,300 417,400 I (1.3%) Operations & Maintenance 105,188 I 93,503 I 124,500 I 113,800 120,000 (3.6%) Capital Outlay 0 0 0 0 0 N/A Total 390,802 471,602 547,200 505,100 537,400 (1.8%) (1) Percent Change: "09110 Adjusted Budget" column compared to"10/11 Budget" column. "N/A" = Not Applicable. G 9 /r. dl r 'f 411,14NOIr 4..446,04 CITY OF CHINO HILLS ! INCORPORATED 1 9 9 1. ! This page intentionally left blank. G 10 CITY Or CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: COMMUNITY RELATIONS 0320 FY 2007-08 FY 2008-09 FY 200940 FY 2009-10 FY 2010-11 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 182,135 237,911 252,200 245,500 255,100 10115 Part-Time/Seasonal Wages 7,107 13,476 32,600 22,900 22,400 1020 Overtime Salaries 0 734 0 0 0 1540 Fringe Benefits 96,372 125,978 137,900 122,900 139,900 TOTAL PERSONNEL 286,614 378,099 422,700 391,300 417,400 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 425 325 700 700 800 2015 Conferences, Meetings, and Training 17,021 18,907 21,000 21,000 0 2030 Uniforms 213 220 300 300 200 3090 Professional Services 14,264 9,249 14,700 14,700 17,900 3190 Contractual Services 16,560 15,606 31,000 31,000 31,300 4015 Advertising and Promotion 52,068 42,914 47,800 37,400 62,100 4030 Printing and Photocopy Services 1,773 1,867 2,500 2,500 1,500 4035 Postage and Express Delivery 488 165 500 300 500 4430 Small Equipment and Tools 0 138 200 200 300 4440 Office Supplies 74 630 500 500 500 4445 Special Parts and Supplies 147 129 1,300 1,200 800 4450 Reference Materials and Services 250 622 1,100 1,100 1,000 6035 Telephone 1,905 2,731 2,900 2,900 3,100 TOTAL OPERATIONS & MAINTENANCE 105,188 93,503 124,500 113,800 120,000 TOTAL 390,802 471,602 547,200 505,100 637,400 FUNDING SOURCE: GENERAL FUND ($537,400) G 11 Manalelt" Contract ervic Program Purpose The Contract Services Division is responsible for the administration of the Refuse and Recycling contract and Household Hazardous Waste contract, implementation of the City's Source Reduction and Recycling Element (SRRE) and Household Hazardous Waste Element (HHWE). Primary Activities • The primary activities of the Contract Services Division include the implementation of the City's Source Reduction and Recycling Element (SRRE) and the Household Hazardous Waste Element (HHWE). This includes management of the Commercial and Residential Solid Waste and Recycling contracts to ensure solid waste diversion requirements mandated by the State and addressed in the SRRE are being met. The Household Hazardous Waste contract provides for the collection, recycling, treatment, and disposal of household hazardous waste generated by the residents within the community. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures O Prepare City Council Agenda items as necessary for program implementation. • Implement and monitor Source Reduction and Recycling Programs. o Comply with State and local reporting requirements for Solid Waste reduction and Household Hazardous Waste management. o Monitor Solid Waste and Household Hazardous contracts. O Provide public education programs regarding City ordinances and State laws. 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 00 0 0 0N/A Operations & Maintenance 3,872,666 I 4,103,142 I 4,186,200 4,169,100 4,345,500 3.8% 1 Capital Outlay 0 I 0 0 0 I 0.0% Total I 3,872,666 4,103,142 4,186,200 4,169,100 4,345,500 3.8% (1) Percent Change: "09/10 Adjusted Budget" column compared to"10/11 Budget' column. "N/A" Not Applicable G 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: CONTRACT SERVICES 8500 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 200 0 0 0 0 2015 Conferences, Meetings, and Training 55 138 500 0 0 3140 Refuse Contract 3,738,255 3,980,313 3,996,900 4,046,800 4,188,500 3190 Contractual Services 92,003 95,537 95,600 98,000 98,000 4015 Advertising and Promotion 42,153 27,154 93,200 24,300 59,000 (a) TOTAL OPERATIONS & MAINTENANCE 3,872,666 4,103,142 4,186,200 4,169,100 4,346,500 TOTAL 3,872,666 4,103,142 4,186,200 4,169,100 4,345,500 FUNDING SOURCE: GENERAL FUND ($157,000) SOLID WASTE FUND ($4,188,500) Note: (a) General Fund expenditure of$59,000 will be reimbursed by Used Oil Recycling Block Grant and Department of Conservation Grant. G 13 Cis Mana: er Human Resources Program Purpose The purpose of the Human Resources Program is to maximize the City's most critical resource — its employees — by effectively recruiting, training, and developing City staff and providing personnel support to supervisors and managers. Primary Activities The primary activities of the Human Resources Program include recruitment; training; benefit administration; employee recognition; labor negotiations; maintenance and updating of Personnel Rules and Administrative Policies; monitoring of salary, compensation, and classification plans; and ensuring conformance with applicable laws and regulations. Significant Changes from Prior Year e Professional Services was reduced due to the expected reduction in the need for employment testing and pre-employment background investigation costs. 9 Advertising and Promotion was reduced due to the expected reduction in the need for recruitment advertising. ® Telephone Services was added to provide a cell phone for off-hours communications with Human Resources and Risk Management (Workers' Compensation). e Conferences, Meetings, and Training budget is now administering by City Manager Department, Human Resources Division. Significant Items of Capital Outlay None Performance Measures 6 Recruit, screen, assess, and provide the qualified personnel necessary to fill vacant positions. O Perform effective background investigations of final candidates. ® Develop and administer a benefits program that meets the needs of employees while being cost conscious and consistent with other progressive cities. ® Meet all federal and state reporting requirements. ® Develop and deliver training programs that meet organizational needs and goals. ® Evaluate the City's Personnel Rules, Administration Policies, and any applicable Memoranda of Understanding. O Analyze data collected from exit interviews of employees separating from City employment to assist in lowering the City's employee turnover rate. 9 Complete new contract negotiations. 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 212,888 225,467 230,600 { 230,100 { 229,300 (0.6%) Operations & Maintenance 122,366 86,382 136,500 { 123,400 200,500 { 46.9% Capital Outlay 0 0 0 0 0 N/A Total { 335,254 311,849 367,100 353,500 429,800 17.1% (1) Percent Change: "09/10 Adjusted Budget" column compared to"10/11 Budget" column. "N/A" = Not Applicable. G 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: HUMAN RESOURCES 2200 FY 2007-08 FY 2008-09 FY 2005-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 132,156 140,415 141,200 141,200 141,200 1020 Overtime Salaries 0 12 500 0 500 1540 Fringe Benefits 80,732 85,040 88,900 88,900 87,600 TOTAL PERSONNEL 212,888 225,467 230,600 230,100 229,300 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2,888 2,837 3,200 3,200 3,600 2015 Conferences, Meetings, and Training 23,801 2,608 33,600 33,600 112,000 3010 Legal Services 29,887 34,131 23,800 23,800 20,000 3025 Medical Services 12,949 12,464 16,500 16,200 15,400 3090 Professional Services 29,623 11,655 29,600 20,600 22,000 4015 Advertising and Promotion 4,591 1,991 7,000 4,000 5,000 4030 Printing and Photocopy Services 279 158 2,000 500 1,000 4450 Reference Materials and Services 3,779 1,783 4,500 4,500 4,500 6035 Telephone 0 0 0 700 1,000 7415 Special Departmental Expense 14,569 18,755 16,300 16,300 16,000 TOTAL OPERATIONS & MAINTENANCE 122,366 86,382 136,500 123,400 200,500 TOTAL 335,254 311,849 367,100 353,500 429,800 FUNDINGS - � ,, .: ., - m.,. . ,.. _-:....��...,.:,.�,,,. OURCE: GENERAL FUND ($429,800) G 15 City Manager Program Purpose The purpose of Public Safety is to provide general police services and a variety of community services through a contractual agreement with the San Bernardino County Sheriff's Department. In collaboration with the City, the Sheriff's Department can continue to develop the community policing programs that meet the specific needs of Chino Hills' residents. Primary Activities The primary activities of the Public Safety Program include general law enforcement, crime prevention, traffic enforcement, Neighborhood Watch Residential/Business and other public education programs. The majority of services included in the Public Safety Program are provided through a contract with the San Bernardino County Sheriff's Department. The Sheriff's Department mandates some in-service training, however, additional training will be provided by the City to ensure the Officers meet the specific needs of the community. In collaboration, the City and the San Bernardino County Sheriff's Department will develop a comprehensive Community Policing plan to meet the future policing needs and services of the City. This includes increasing the public safety personnel and equipment. Significant Changes from Prior Year ® Professional Services increased due to the increased cost of the Cal-ID program. O Parking Fine Processing Services increased due to the increased number of tickets being written. Significant Items of Capital Outlay None Performance Measures e Maintain police services and programs that will decrease and maintain low crime levels. e Continue interaction between City staff and the Sheriff's Department personnel to meet the needs of each agency and those of the community. ® Continue to develop and modify community policing program. 07/08 08109 09110 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) I Personnel 0 0 0 0 l 0 I _ N/A I Operations & Maintenance 9,067,226 10,158,133 10,473,500 10,212,000 10,174,500 (2.9%) I Capital Outlay 0 0 0 0 01 N/A I Total 9,067,226 I 10,158,133 10, 473,500 10,212,000 10,174,500 I (2.9%) (1) Percent Change: "09/10 Adjusted Budget" column compared to "10/11 Budget"column. "N/A" = Not Applicable. G 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: PUBLIC SAFETY 6000 - FY 2007-[18 FY 200809 FY 2T] ._� 09-10 FY 2009-1 D FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 4,045 4,140 4,700 4,300 4,400 2015 Conferences, Meetings, and Training 120 420 4,000 400 0 3090 Professional Services 59,632 59,796 63,900 84,100 84,700 3170 Police Services 8,879,478 9,917,569 10,189,700 9,974,500 9,865,900 3171 Sheriffs Prisoner Booking Services 0 0 64,300 0 64,300 3172 Parking Fine Processing Services 80,249 95,970 111,500 129,300 129,300 3190 Contractual Services 0 120 0 0 0 4030 Printing and Photocopy Services 3,303 729 4,000 3,100 4,000 4035 Postage and Express Delivery 193 285 500 500 500 4430 Small Equipment and Tools 23,298 57,887 0 0 0 4445 Special Parts and Supplies 0 11,869 10,000 8,000 10,000 5020 Building and Structure Maintenance 1,777 1,120 0 0 0 5035 Vehicle Maintenance 0 0 8,400 0 0 5625 Equipment Rental 7,849 0 0 0 0 6035 Telephone 6,882 7,828 12,100 7,400 11,000 7220 Administrative Overhead 400 400 400 400 400 TOTAL OPERATIONS & MAINTENANCE 9,067,226 10,158,133 10,473,500 10,212,000 10,174,500 TOTAL 9,067,226 10,168,133 10,473,500 10,212,000 10,174,500 FUNDING SOURCE: GENERAL FUND ($10,074,100) CITIZEN'S OPTION FOR PUBLIC SAFETY GRANT ($100,400) G 17 Cit' ManaTer Risk Mana t m rit Program Purpose The Risk Management Program is responsible for identifying and analyzing loss exposures, examining the feasibility of alternative risk management techniques, selecting the most appropriate alternatives, implementing the selected methods, and then monitoring and improving the risk management program. When this is accomplished, overall liability will be minimized and the proper risk transfer technique will be determined. Primary Activities Administration of the Risk Management Program includes coordinating the receipt, investigation, and resolution of liability claims filed against the City; coordinating employee medical care and solution of Workers' Compensation claims; coordinating recovery when City property has been damaged; developing safety training programs and participating in safety meetings; monitoring losses and expense reserves; evaluating City insurance needs and purchasing appropriate coverage. From July 1, 1992 through January 31, 2010, the City is averaging approximately 31 liability claims per year with an average cost of $9,742 per claim. In Fiscal Year 09/10, from July 1, 2009 through January 31, 2010, there have been twelve claims with an average cost of $4,440. During fiscal year 08/09, there were 14 new Workers' Compensation claims. This is above the average for the previous five fiscal years of 10 claims per year. Significant Changes from Prior Year ® Liability Insurance has increased due to increased cost of claims in the insurance pool. ® Workers' Compensation Insurance has increased due to the increased cost of claims in the insurance pool. O Unemployment Insurance costs have increased due to the extension of state and federal benefits. ® Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. Significant Items of Capital Outlay None Performance Measures ® Develop information systems to provide the City's management staff with tools to control workers' compensation and liability expenses. 9 Implement safety policies to ensure that the daily work functions result in a decrease of work- related injuries and damage to property. ® Reduce the time period that liability claims remain active, thereby reducing the reserve amount calculated in the City's annual retrospective computation. ® Ensure that the Safety program is compliant with all Federal, State, and local guidelines. ® Continue the Citywide safety program. • Conduct periodic evacuation drills. D Conduct regular safety inspections of various City facilities. O Conduct mock OSHA inspections to help ensure compliance with OSHA standards. G 18 City Mana:er `ik Man cent 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 154,364 I 164,896 166,100 I 164,100 I 167,600 I 0.9% Operations & Maintenance 513,023 526,434 714,800 I 791,900 I 816,700 I 14.3% 1 Capital Outlay 0 0 0 0 0 N/A1 Total 667,387 I 691,330 880,900 I 956,000 I 984,300 I 11.7% 1 (1) Percent Change: "09110 Adjusted Budget" column compared to "10/11 Budget" column. "N/A" = Not Applicable. G19 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: RISK MANAGEMENT 2100 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 98,933 105,398 106,000 106,000 106,000 1020 Overtime Salaries 0 12 0 0 0 1540 Fringe Benefits 55,431 59,486 60,100 58,100 61,600 TOTAL PERSONNEL 154,364 164,896 166,100 164,100 167,600 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 350 350 400 400 400 2015 Conferences, Meetings, and Training 1,098 1,289 4,500 1,400 0 3090 Professional Services 5,999 11,592 10,000 0 0 3190 Contractual Services 41,711 44,284 49,900 43,600 43,700 4035 Postage and Express Delivery 3 3 0 0 0 4110 Liability insurance 392,288 409,797 389,800 413,300 489,900 4115 Fire and Casualty Insurance 64,364 31,418 65,000 64,100 65,000 4125 Surety Bonds 1,927 0 3,100 2,200 2,200 4130 Workers' Compensation Insurance 0 0 178,000 232,700 183,200 4140 Unemployment Insurance 3,870 19,229 10,000 32,500 30,000 4430 Small Equipment&Tools 0 6,666 0 0 0 4450 Reference Materials and Services 0 475 2,600 500 800 7415 Special Departmental Expense 1,413 1,331 1,500 1,200 1,500 TOTAL OPERATIONS & MAINTENANCE 513,023 526,434 714,800 791,900 816,700 TOTAL 667,387 691,330 880,900 956,000 984,300 FUNDING SOURCE: GENERAL FUND UND ($984,300) G 20 1 ,.., 0 no < 0 COMMUNITY m E 1- 0 -0 C g Z DEVELOPMENT 2 4 --i N..7 sr, , 41.• _. ,, r ._ . . .. _...... __.. _•,.. . i,...,..._ ,..,:.-•:‘,..-.-r, P,. , ,...7,_n____ . ,, • „v., -7-r-) lios II _ . lidirj A.... - "' '' .".1.71:17.i. 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' - • k. me, 1 ... • City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2010/11 I Community Development City Council City Manager Administration, Community Development Title and Number of Full Time Positions Director Administrative Analyst Ilii(2) Christine Kelly Administrative Secretary(2) Administrative Technician(1) •• Secretary(1) Building Services Development Services Economic Development Title and Number of Full Time Positions Title and Number of Full Time Positions, Title and Number NoflFull Time Positions Assistant Community Development Director— Assistant Community Development Director— Building Services(1) Development Services(1) Assistant Building Official(1) Principal Planner(1) Building Inspector till(4) Senior Planner(2) Permit Technician I/II(3) Assistant/Associate Planner(2) Community Development Expenditures 20° 11 : Economic Development $65,600 2% Development Services = ' �*e t# .40;$ 1 $992,300 ' *�4 �•;,..•�,-•����•�, 28/� ".teacc*.x... :*�Z:V Administration ##•� t $'I 473 500 ,� -:* .*Y *4-tiV),ya m,4i4 a p �. s �***!+* #t*+r¢4wt#4r�sw•t #Ys#}* �� IO sat*`-'.'r�"a .f.*.4:4,4i..:.N' rr`t le. L*naa#airs#•�aa�**ksse.Rr.*LF+'k'�t L ,_, - 'rte+#tis*t p.#its*:-.:0'-e.'4 i#* *.rt *':+:-.4.):;..,.t:!::#+*s+a#* .#r s�rttr ry; s Building Services_7,, ,_,....__,,_' $1,017,500 29% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT FY 2009-10 FY 2010-11 ADOPTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION Community Development Director 1 1 Administrative Analyst 1111 2 2 Administrative Secretary 2 2 Administrative Technician 1 1 Secretary 1 1 Sub-Total 7 7 PROGRAM: BUILDING SERVICES Assistant Community Development Director- Building Services 1 1 Assistant Building Official 1 1 Building Inspector III l 4 4 Permit Technician IIII 3 3 Sub-Total 9 9 PROGRAM: DEVELOPMENT SERVICES Assistant Community Development Director- Development Services 1 1 Principal Planner 1 1 Senior Planner 2 2 Assistant/Associate Planner 2 2 Sub-Total 6 6 TOTAL 22 22 PERMANENT PART-TIME POSITION PROGRAM: BUILDING SERVICES Permit Technician IIII 1 1 TOTAL 1 1 I-I 3 r` yjiti 4 4 CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. H 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET COMMUNITY DEVELOPMENT Personnel Services 2,134,055 2,395,829 2,294,600 2,268,600 2,198,000 Operations and Maintenance 1,051,609 920,141 1,590,300 769,600 1,350,900 Capital Outlay 0 0 0 0 0 TOTAL COMMUNITY DEVELOPMENT 3,185,664 3,315,970 3,884,900 3,038,200 3,548,900 PROGRAM Administration 1,008,265 1,087,920 '1,734,200 1,249,200 1,473,500 Building Services 1,148,265 1,035,672 1,002,000 990,800 1,017,500 Development Services 966,829 1,114,530 1,055,400 740,100 992,300 Economic Development 62,305 77,848 93,300 58,100 65,600 TOTAL COMMUNITY DEVELOPMENT 3,185,664 3,315,970 3,884,900 3,038,200 3,548,900 H 5 Communit Development Administration Program Purpose The Administration Division of the Community Development Department provides administrative services to the City's Building Services, Development Services, and Economic •Development Divisions. The Administration Division attends all City Council and Planning Commission meetings; attends the Parks and Recreation Commission and Public Works Commission meetings, as required; coordinates, prioritizes, and oversees all Department activities; manages budgetary matters; and, promotes employee training. Primary Activities The Administration Division's primary duties include: responding to City Council, City Manager, Planning Commission; responding to other City Commissions and other City Departments' concerns as it involves the Community Development Department; implementation of Council policies as it applies to the Department; preparation, implementation, and management of the Department's budget; coordination of developer project trust accounts; personnel management and training; and, the promotion of the City's objectives with regard to the development review process. Significant Changes from Prior Year • Decrease in Part-Time/Seasonal Wages due to the completion of the Permit Scanning project and the Reimbursement Agreement analysis. • Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. • Funding for printer and plotter supplies, which was included in the Office Supplies account, is now being accounted for in the Special Parts and Supplies expense account. Significant Items of Capital Outlay None Performance Measures • Promote customer service to the community. • Evaluate performance of each Community Development Division and provide direction to each division. • Implement and administer the Department's operating and capital budgets. • Prepare reports, analysis, investigations, and make recommendations to the City Manager, City Council, and Planning Commission. • Promote employee training. • Monitor developer-funded costs related to processing development projects. • Complete special projects as requested by the City Council and City Manager. • Implement Department-wide sustainability/green related measures. H 6 Communit' Development *whits--t % 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 675,668 790,060 870,300 844,300 728,300 (16.3%) I Operations & Maintenance 332,597 297,860 863,900 404,900 745,200 (13.7%) i Capital Outlay I 0 0 0 I 0 0 I N/A 1 Total 1,008,265 1 1,087,920 I 1,734,200 I 1,249,200 1,473,500 (15.0%) (1) Percent Change: "09/10 Adjusted Budget' column compared to"10/11 Budget" column. "N/A" = Not Applicable. H 7 w Ar 4: A. ~` .-,At G4 I': w4iylx *�:t' nm��' 'ac I. .4ik:::.rtmr-: or ..y .• ".,pt ah- .� '"ITIL 1 CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. H 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ADMINISTRATION 4000 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 402,264 467,493 532,500 524,300 452,500 (1) 1015 Part-Time/Seasonal Wages 32,488 49,280 12,400 12,400 2,400 1020 Overtime Salaries 39 486 4,000 4,000 3,400 1540 Fringe Benefits 240,877 272,801 321,400 303,600 270,000 (1) TOTAL PERSONNEL 675,668 790,060 870,300 844,300 728,300 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 890 995 1,000 1,000 1,000 2015 Conferences, Meetings, and Training 9,533 4,347 4,400 4,600 0 2030 Uniforms 0 120 200 200 400 3010 Legal Services 133,380 96,566 120,000 120,000 120,000 3090 Professional Services 50 0 77,500 77,500 0 3105 Temporary Employee Services 0 8,982 0 0 0 3115 Information Technology Service Charges 154,400 171,300 186,000 186,000 157,400 3190 Contractual Services 7,792 575 18,500 4,000 14,200 4030 Printing and Photocopy Services 525 972 1,400 1,300 900 4035 Postage and Express Delivery 1,893 1,072 1,900 1,000 1,100 4440 Office Supplies 12,012 11,711 12,600 8,000 9,000 4445 Special Parts and Supplies 1,008 508 0 0 800 4450 Reference Materials and Services 359 238 600 500 600 5025 Office Equipment Maintenance 603 0 200 200 200 5625 Equipment Rental 9,679 0 0 0 0 6035 Telephone 473 474 600 600 600 7911 Public Works Construction 0 0 439,000 0 439,000 (1) TOTAL OPERATIONS & MAINTENANCE 332,597 297,860 863,900 404,900 745,200 TOTAL 1,008,265 1,087,920 1,734,200 1,249,200 1,473,500 FUNDING SOURCE: GENERAL FUND ($1,007,500) LOCAL GOVERNMENT ENERGY EFFICIENCY CONSERVATION BLOCK GRANT FUND ($466,000)-See Note 1. Note 1: 1010 Regular Salaries 17,700 1540 Fringe Benefits 9,300 7911 Public Works Construction 439,000 466,000 H 9 Community Develo ment 16vi • - micas Program Purpose The Building Services Division is responsible for ensuring that all residential, commercial, and other construction in the City meets or exceeds the minimum requirements of the California Building Code, California Plumbing Code, California Mechanical Code, National Electrical Code, all applicable State Energy and Accessibility Codes, as well as the City of Chino Hills Municipal Code. The Division also provides technical support to the Community Development Department's Development Services Division, the Engineering Department, and Code Enforcement Division. Primary Activities The primary activities of the Program are providing customer service assistance at the Community Development Department counter, plan review services, permit issuance, and field inspections of construction projects. It is through these functions that the City provides a safe environment at home, work, and play for the community while assuring that the City's needs for housing and commercial development are being met. Significant Changes from Prior Year • Increase in Memberships and Certifications due to the State mandate that requires that at least one building inspector be a Certified Access Specialist. • Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. • Decrease in Development Professional Services due to a reduction in the need for Soil & Geology review services. Significant Items of Capital Outlay None Performance Measures • Provide efficient review of development applications. • Provide professional and customer friendly counter services. • Provide quality plan review and inspection services. • Proactively assist customers with effective and efficient Building and Safety services. • Provide assistance and support to other departments. • Implement state required sustainability requirements. 07108 08/09 09110 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 845,388 970,706 933,700 I 933,700 967,500 3.6% Operations & Maintenance I 302,877 64,966 68,300 57,100 50,000 (26.8%) Capital Outlay 0 0 0 I 0 N/A Total 1,148,265 I 1,035,672 1,002,000 990,800 1,017,500 I 1.5% (1) Percent Change: "09/10 Adjusted Budget" column compared to"10/11 Budget" column. "N/A"= Not Applicable. H 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: BUILDING SERVICES 4100 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 502,851 591,612 600,900 600,900 606,400 1015 Part-Time/Seasonal Wages 31,661 21,853 0 0 0 1020 Overtime Salaries 492 1,462 2,500 2,500 2,600 1540 Fringe Benefits 310,384 355,779 330,300 330,300 358,500 TOTAL PERSONNEL 845,388 970,706 933,700 933,700 967,500 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 1,055 605 1,400 1,000 2,900 2015 Conferences, Meetings, and Training 5,855 2,929 4,100 3,600 0 2030 Uniforms 3,741 3,395 3,500 3,200 3,300 3030 Development Professional Services 253,949 40,260 40,000 30,000 25,000 4030 Printing and Photocopy Services 1,152 0 0 0 0 4430 Small Equipment and Tools 710 214 500 500 500 4445 Special Parts and Supplies 279 154 500 500 500 4450 Reference Materials and Services 3,802 • 1,789 3,600 3,600 3,000 5620 Vehicle Rental 30,000 12,400 11,100 11,100 11,200 6035 Telephone 2,334 3,220 3,600 3,600 3,600 TOTAL OPERATIONS & MAINTENANCE 302,877 64,966 68,300 57,100 50,000 TOTAL 1,148,265 1,035,672 1,002,000 990,800 1,017,500 FUNDING SOURCE: GENERAL FUND ($1,017,500) H 11 Communit Develo ment Develo i glen as:. Program Purpose The Development Services Division is responsible for implementing the City's General Plan and Development Code, and managing all land use entitlements in accordance with the Subdivision Map Act; California Environmental Quality Act (CEQA); and, Planning, Zoning, and Development Laws. Primary Activities The primary activity of the Development Services Division is the management of land use entitlements for proposed residential and commercial projects, including the preparation of Initial Studies and Environmental Impact Reports, Site Plan Reviews, Design Reviews, Conditional Use Permits, Tract Maps, Parcel Maps, General Plan and Development Code Amendments, preparation of Conditions of Approval, and public hearings before the Planning Commission and City Council. Other activities include City-initiated General Plan and Development Code amendments, development of Planning standards and ordinances, and special projects as directed by the City Council. Significant Changes from Prior Year • Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. • Increase in Development Professional Services due to the need of a consultant to assist with the General Plan update. a Decrease in Professional Services due to the anticipated decrease in use of consultants for Affordable Housing projects. Significant Items of Capital Outlay None Performance Measures • Provide comprehensive and professional planning services. • Manage all land use entitlements within the time frames prescribed by the Permit Streamlining Act. • Implement the General Plan and Development Code, • Incorporate amendments and update the Development Code. • Complete special projects as requested by the City Council and City Manager. • Provide assistance and support to other departments. • Complete City-wide Equestrian Overlay Zoning District Animal Regulation Ordinance, 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 612,999 635,063 490,600 490,600 502,200 2.4% Operations & Maintenance 353,830 479,467 564,800 249,500 490,100 I (13.2%) I Capital Outlay I 0 0 0 0 0 N/A Total 966,829 1,114,530 1,055,400 740,100 992,300 (6.0%) (1) Percent Change: "09110 Adjusted Budget"column compared to "10/11 Budget" column. "N/A" = Not Applicable. H 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: DEVELOPMENT SERVICES 4200 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 385,559 396,328 304,400 304,400 312,500 1015 Part-Time/Seasonal Wages 104 456 0 0 0 1020 Overtime Salaries 46 184 0 0 0 1540 Fringe Benefits 227,290 238,095 186,200 186,200 189,700 TOTAL PERSONNEL 612,999 635,063 490,600 490,600 502,200 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 800 460 600 500 500 2015 Conferences, Meetings, and Training 3,702 3,304 3,700 3,700 0 3030 Development Professional Services 322,649 441,042 448,400 182,000 466,700 3090 Professional Services 19,094 27,920 105,000 55,000 15,000 4010 Legal Advertising 4,756 4,101 3,800 6,000 5,000 4030 Printing and Photocopy Services 741 955 900 500 900 4445 Special Parts and Supplies 0 0 200 200 200 4450 Reference Materials and Services 1,632 1,234 1,600 1,600 1,800 6035 Telephone 456 451 600 0 0 TOTAL OPERATIONS & MAINTENANCE 353,830 479,467 564,800 249,500 490,100 TOTAL 966,829 1,114,530 1,055,400 740,100 992,300 FUNDING SOURCE: GENERAL FUND ($957,300) AIR QUALITY FUND ($20,000) AFFORDABLE HOUSING FUND ($$15,000) H 13 Communit Develonment Ecor oim veld • -nt Program Purpose The Economic Development Division seeks to promote commercial, business park, and office development in the City of Chino Hills, and to establish a diversified and sustainable economic base. This base would provide a stable tax revenue structure for the City as well as a full range of retail shopping, services, and employment opportunities for its residents. Primary Activities • The primary activity of the Economic Development Division is to implement the new Economic Development Strategy and implement programs relating to attraction of new retail projects, retention of existing businesses and expansion of home based businesses. These activities provide for revenue enhancement, generate retail sales tax, transient occupancy tax, for the City and create a local job base. Major activities include working with existing shopping center owners, leasing agents, existing business tenants/owners, and home-based businesses to promote retention of existing businesses and attraction of new retailers. Significant Changes from Prior Year • Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. • Decrease in Financial Services due to the audit services providers, who are paid on a percentage, finding fewer businesses that are incorrectly reporting sales tax. • Decrease in Consultant Services due to an anticipated decrease in the request for Economic Analysis of projects by developers. Significant Items of Capital Outlay None Performance Measures • Actively promote the City to commercial, business parks and office developers and tenants. • Participate at the International Council of Shopping Centers (ICSC) national and regional trade shows. • Initiate contact with retailers and restaurants to encourage the establishment of locations in the City. • Revise economic development marketing materials. • Maintain and update the Commercial Activity Report of the City to monitor monthly retail space occupancy and vacancy. • Update and monitor the Business Database. • Develop a home-based business database. • Initiate policies and programs to promote small and home based businesses. • Continue to partner with the County of San Bernardino Economic Development Agency on job fairs, workforce programs, business assistance and training programs. H 1 4 Communi Develo • ment ,economic Develo ment 07/08 08/09 - 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual 1 Personnel I 0 0 0 I 0 0 I N/A I Operations & Maintenance 62,305 77,848 93,300 I 58,100 65,600 I (29.7%) I I Capital Outlay I 0 0 I 0 I 0 0 N/A {_Total 62,305 1 77,848 93,300 I 58,100 65,600 (29.7%) (1) Percent Change: "09/10 Adjusted Budget" column compared to"10/11 Budget" column. "N/A" - Not Applicable. H 15 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ECONOMIC DEVELOPMENT 4400 FY 200708 FY 2008-09 FY 2009110 FY 2009-10 FY 201011 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 820 870 1,600 1,600 1,600 2015 Conferences, Meetings, and Training 6,117 6,576 2,900 2,900 0 2030 Uniforms 0 55 0 0 0 3020 Financial Services 4,627 9,572 14,800 9,000 8,200 3030 Consultant Services 26,713 33,221 44,000 15,000 25,000 4015 Advertising and Promotion 20,691 23,785 26,000 26,000 26,000 4030 Printing and Photocopy Services 1,879 1,713 2,000 2,000 2,000 4445 Special Parts and Supplies 0 762 0 0 1,000 4450 Reference Materials and Services 1,458 1,294 2,000 1,600 1,800 TOTAL OPERATIONS & MAINTENANCE 62,305 77,848 93,300 58,100 65,600 TOTAL 62,305 77,848 93,300 58,100 65,600 FUNDING SOURCE: GENERAL FUND ($65,600) H 16 COMMUNITY SERVICES .._.._ 0 0 3 3 c z . . 0) . / ,- ;,:,),,:-.. .•• . .... m < 0 : . .. . ,,.. -- - --2 citi of Cliiito has . ir . , ,. . . • ... . _. . : . • . „. .. . litobile Recrution prootro 4 . , 1 . , . IC Oti . 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Jr City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2010111 • Community Services City Council City Manager Administration — Community Services Title and Number of Full Time Positions Director Administrative Analyst Lill(1) ` Jonathan Marshall Administrative Secretary(1) 1 1 1 1 Community Development Emergency Neighborhood Recreation e tioServices r ic Block Grant (CDBG) Preparedness Services and Number os Positions Title and Number of Full Time Title and Number of Full Time, Title and Number of Full Time Recreation Manager(1) Positions Positions Positions Recreation Supervisor(2) None None Neighborhood Services Manager(1) Recreation Coordinator(6) Administrative Analyst 1/lI(1) Secretary(1) Environmental Program Coordinator(1) Neighborhood Services Coordinator(1) • Secretary(1) I • • Code Enforcement Title and Number of Full Time. Positions Code Enforcement Officer I/ll(3) 1 Comi--nunimity Services Expenc Qd ures 2C1 I/11 Administration $732,400 14% I 1111 Code Enforcement 'a� 4 � c :::: am Of i'ro .. ...:„:„:. , li7,000 ,1r 1 9% ill + iIri' � �k'I i 9 ' il f I � f a �/ � a '""---- I EmergencyPreparedness �� �,r��� � t��.� � ' I�� ilil,i $61,500 �.rl1Ihi,s� Io,l 1.1aJ 91J4111n�f r Il. iili ' I� ii „ La .1._i III; ` 1- Neighborhood Services $912,100 18% • CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY SERVICES FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION Community Services Director 1 1 Administrative Analyst I/II 1 1 Administrative Secretary 1 1 Sub-Total 3 3 PROGRAM: CODE ENFORCEMENT Code Enforcement Officer I/II 3 3 Sub-Total 3 3 PROGRAM: NEIGHBORHOOD SERVICES Neighborhood Services Manager 1 1 Administrative Analyst I/li 1 1 Environmental Program Coordinator 1 1 Neighborhood Services Coordinator 1 1 Secretary 1 1 Sub-Total 5 5 PROGRAM: RECREATION SERVICES Recreation Manager 1 1 Recreation Supervisor 2 2 Recreation Coordinator 6 6 Secretary 1 1 Sub-Total 10 10 TOTAL 21 21 PERMANENT PART-TIME POSITION PROGRAM: NEIGHBORHOOD SERVICES Senior Administrative Clerk 1 1 TOTAL 1 1 I 3 caw,>' ..3 '{rr• 5 Y V/144 IF '-y .psirSr d.a:l..44t ti(? y . ..i* �4 ! .• .. CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. I 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET COMMUNITY SERVICES Personnel Services 2,590,686 2,923,572 2,874,200 2,779,900 2,813,700 Operations and Maintenance 1,919,999 1,781,241 2,785,700 2,660,200 2,293,200 Capital Outlay 0 116,676 0 0 0 TOTAL COMMUNITY SERVICES 4,510,685 4,821,489 5,659,900 5,440,100 5,106,900 PROGRAM Administration 883,795 733,569 780,000 770,200 732,400 Code Enforcement 224,838 330,564 334,100 329,800 320,300 Community Development Block Grant Program 288,798 204,677 888,600 888,400 457,000 Emergency Preparedness 79,170 70,117 182,100 194,700 161,500 Neighborhood Services 800,812 854,829 901,600 885,400 912,100 Recreation Services 2,233,272 2,627,733 2,573,500 2,371,600 2,523,600 TOTAL COMMUNITY SERVICES 4,510,685 4,821,489 5,659,900 5,440,100 5,106,900 1 5 Community Services Administration Program Purpose The Administration Division of the Community Services Department provides administrative services and leadership for Recreation, Neighborhood Services, Code Enforcement, Emergency Preparedness, and Community Development Block Grant (CDBG) activities. It also provides staff support to the Parks and Recreation Commission, the McCoy Equestrian Center Operations Committee, Teen Commission, The Chino Hills Community Foundation and the development of community facilities and parks. In addition, Administration serves as a liaison for issues with the Chino Valley Unified School District and the City of Chino, Primary Activities The primary activities of Community Services Administration include preparation of agenda items for Council; administration, development and supervision of the department budget; oversight of departmental purchasing and cash handling operations; parking and garage sale permits; oversight of various Chino Valley Unified School District Agreements including the Facilities Joint Use Agreement. In addition, Administration manages the Human Services Agreement with the City of Chino; manages and provides general oversight of all departmental programs, including the City News and Recreation Brochure. Another facet of Administration is administering the agreement with Big League Dreams, USA as it relates to the operations and maintenance of the Chino Hills Big League Dreams facility. As the administrator of the Community Development Block Grant program, activities include program development, oversight of public service organizations, Home Improvement Grant program, adherence to program requirements, contract compliance, project coordination with other City departments and acts as the liaison with the U.S. Department of Housing and Urban Development Los Angeles Field Office. Significant Changes from Prior Year • Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. • Legal Services support for encroachment related cases was included in Open Space Enforcement Program in Code Enforcement Division. • Office Supplies budget was moved from Neighborhood Services Division to Administration Division. Significant Items of Capital Outlay None Performance Measures • Adhere to the requirements of the Community Development Block Grant as mandated by the United States Department of Housing and Urban Development Department. • Coordinate with other departments to fund programs and activities that qualify for grant funding from CDBG and other grant fund sources. • Maintain a high level of service throughout the Department while staying within the adopted budget. I 6 Communi Services Administration 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 372,8861 372,5801 375,600 375,600 373,500 (0.6%) Operations & Maintenance 510,909 360,989 I 404,400 394,600 I 358,900 (11.3%) Capital Outlay 0 0 0 0 0 [ N/A Total 883,795 1 733,569 J 780,000 I 770,200 732,400 I (6.1%) (1) Percent Change: "09/10 adjusted Budget" column compared to"10/11 Budget" column. "N/A" = Not Applicable. 1 7 `-1,: :: iipsi F ;. CITY OF CHINO HILLS INCORPORATED I 9 9 1 This page intentionally left blank. I 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: ADMINISTRATION 1100 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 237,294 234,075 235,400 235,400 230,100 1015 Part-Time/Seasonal Wages 1,100 1,050 1,500 1,500 1,500 1540 Fringe Benefits 134,492 137,455 138,700 138,700 141,900 TOTAL PERSONNEL 372,886 372,580 375,600 375,600 373,500 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 515 450 600 1,400 600 2015 Conferences, Meetings, and Training 2,064 2,017 2,700 2,700 0 3010 Legal Services 20,088 2,565 11,000 5,000 1,000 3090 Professional Services 17,250 14,000 0 0 0 3115 Information Technology Service Charges 163,100 172,300 230,200 230,200 211,600 3190 Contractual Services 95,731 75,448 91,000 91,000 72,800 4015 Advertising and Promotion 80 261 1,000 500 1,000 4030 Printing and Photocopy Services 95,978 5,198 200 200 200 4035 Postage and Express Delivery 20,526 415 5,100 2,500 5,100 4440 Office Supplies 2,804 2,322 4,500 4,500 7,000 4445 Special Parts and Supplies 11,843 789 2,500 1,000 3,500 4450 Reference Materials and Services 423 570 600 600 600 5025 Office Equipment Maintenance 321 0 0 0 0 5620 Vehicle Rental 73,100 83,100 54,000 54,000 54,400 5625 Equipment Rental 6,312 0 0 0 0 6035 Telephone 774 1,554 1,000 1,000 1,100 TOTAL OPERATIONS & MAINTENANCE 510,909 360,989 404,400 394,600 358,900 TOTAL 883,795 733,569 780,000 770,200 732,400 FUNDING SOURCE: GENERAL FUND ($732,400) 1 9 Communit • Services Code En • - �� _ Program Purpose The purpose of the Code Enforcement Program is to preserve and enhance the general appearance, safety, and property values of the City's residential neighborhoods and commercial districts through the identification of community needs and the enforcement of all applicable property maintenance and land use regulations. Primary Activities The Code Enforcement Program responds to citizen's complaints regarding alleged and observed violations of the Municipal Code in an on-going effort to maintain the highest quality of life in the City's residential and commercial areas. Code Enforcement staff utilizes a notification process designed to gain voluntary compliance to code regulations. When voluntary compliance and civil enforcement efforts fail to gain code compliance, staff will utilize administrative citations, civil and/or criminal prosecution in order to gain code violation relief. Significant Changes from Prior Year • Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. • Inclusion of Open Space Enforcement Program in Code Enforcement process with dedicated resources including staffing and City Attorney support. Significant Items of Capital Outlay None Performance Measures • Provide public information to educate residents about common code violations in order to reduce violations. • Administer and process City owned Open Space and Rights of Ways violations. 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 190,064 275,338 288,800 I 288,800 229,900 I (20.4%) Operations& Maintenance I 34,774 35,229 45,300 _ 41,000 90,400 99.6% Capital Outlay 0 19,997 0 0 0I N/A Total J 224,838 330,564 334,100 329,800 I 320,300 (4.1%) (1) Percent Change: "09110 Adjusted Budget" column compared to "10/11 Budget" column. "N/A" = Not Applicable. I 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: CODE ENFORCEMENT 1155 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 117,379 167,899 175,500 175,500 126,000 1020 Overtime Salaries 132 1,199 6,200 6,200 5,100 1540 Fringe Benefits 72,553 106,240 107,100 107,100 98,800 TOTAL PERSONNEL 190,064 275,338 288,800 288,800 229,900 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 300 210 600 400 400 2015 Conferences, Meetings, and Training 1,289 1,187 1,000 500 0 2030 Uniforms 1,073 1,546 2,300 2,300 2,300 3010 Legal Services 28,650 25,092 25,000 25,000 75,000 3090 Professional Services 500 0 1,000 1,000 1,000 3190 Contractural Services 0 1,637 8,000 5,000 5,000 4015 Advertising and Promotion 0 0 500 500 1,000 4030 Printing and Photocopying 288 2,859 2,200 2,200 1,200 4035 Postage and Express Delivery 0 0 800 300 300 4430 Small Equipment and Tools 660 189 700 700 700 4440 Office Supplies 698 787 1,000 1,000 1,200 4450 Reference Materials and Services 321 0 400 700 400 6035 Telephones 995 1,722 1,800 1,400 1,900 TOTAL OPERATIONS & MAINTENANCE 34,774 35,229 45,300 41,000 90,400 CAPITAL OUTLAY 8060 Vehicles & Equipment 0 19,997 0 0 0 TOTAL CAPITAL OUTLAY 0 19,997 0 0 0 TOTAL 224,838 330,564 334,100 329,800 320,300 FUNDING SOURCE: GENERAL FUND ($300,200) SEWER UTILITY FUND ($20,100) I 11 Community Services Community Development c k grant (COB Pro 3 Program Purpose The purpose of the Community Development Block Grant (CDBG) Program is to promote the development of a viable urban community by providing for decent housing, a suitable living environment, and expanded economic opportunities principally for low and moderate-income persons. Funding is provided by the United States Department of Housing and Urban Development. Primary Activities The primary activity of the CDBG Program is to identify and implement eligible activities that benefit low and moderate-income persons and further fair housing practices. Eligible activities that qualify under the United States Department of Housing and Urban Development include program administration, public service projects and public improvement projects. Community Services Administration is responsible to administer, monitor and ensure that all programs and projects comply with the grant requirements. In addition to the CDBG program requirements, some of the City's projects and activities may be subject to other Federal requirements that include: fair housing and equal opportunities; handicapped accessibility; employment and contracting; environmental review; lead-based paint and labor standards. Programs funded by CDBG include the Home Improvement Grant Program, public service programs for low and moderate-income families and senior citizens and the Los Serranos infrastructure improvements. Administration coordinates with Engineering, Community Development, Code Enforcement and Neighborhood Services who will utilize funds for specific programs and projects. . The City is required to submit to the United States Department of Housing and Urban Development a Five-Year Consolidation Plan which is a comprehensive planning document and application for funding over a five year period; an Annual Action Plan which sets the goals and objectives for the current year; and the Consolidated Annual Performance and Evaluation Report which tracks funding disbursements and reports on the City's Community Development Block Grant programs and its accomplishments. Significant Changes from Prior Year • Institute third year of the 2008-2013 Consolidated Plan Significant Items of Capital Outlay None Performance Measures • Prepare and submit the 2009/2010 Consolidated Annual Performance and Evaluation Report. • Prepare and submit the 2011/2012 Annual Action Plan. • Annual monitoring of Public Service groups to ensure compliance with HUD regulations. I 12 Communit•r Services Community Development Block Grant CDBG Pros. . 07/08 08/09 09/10 09/10 10111 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 34,852 I 55,865 53,800 53,800 58,100 I 8.0% Operations& Maintenance I 253,946 148,812 834,800 834,600 I 398,900 I (52.2%) Capital Outlay 0 0 I 0 I 0 0 N/A I Total 288,798 I 204,677 888,600 888,400 I 457,000 I (48.6%) (1) Percent Change: "09/10 Adjusted Budget" column compared to "10/11 Budget" column. "N/A' = Not Applicable. 1 13 41104tijj tis; 44.1.i `� es` 0.;4 .yam :5 ,;111g. • - 1 g-i•„ 'lam • CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. I 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANT Various • FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 22,004 34,987 33,400 33,400 35,200 1540 Fringe Benefits 12,848 20,878 20,400 20,400 22,900 TOTAL PERSONNEL 34,852 55,865 53,800 63,800 58,100 OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 97 14 500 500 500 3020 Financial Services 32 4 0 0 1,900 3110 Computer Services 1,330 0 0 0 0 3190 Contractual Services 84,825 65,104 109,100 109,100 90,300 4015 Advertising and Promotion 2,042 890 1,200 1,000 1,200 7911 Public Works Construction 165,620 82,800 724,000 724,000 305,000 TOTAL OPERATIONS & MAINTENANCE 253,946 148,812 834,800 834,600 398,900 TOTAL 288,798 204,677 888,600 888,400 457,000 FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT ($457,000 ENTITLEMENT) 1 15 Communit Services I Elver:encl. Preparedness Program Purpose The purpose of the Emergency Preparedness Program is: to enhance the City's ability to respond to and recover from the effects of natural or manmade disasters; to administer the Federal and State Disaster Assistance Programs; and to serve as the liaison to these, and other agencies in San Bernardino County. Primary Activities Community Services staff provides: emergency preparedness training and information to City staff; coordinates a community informational campaign regarding preparedness; plans and implements disaster drills in conjunction with other agencies; acts as liaison to the Chino Hills Auxiliary Radio Team; participates in the Coordinated Emergency Management Organization; serves as City representative to the San Bernardino County Operational Area; coordinates disaster reimbursement claim processing; maintains Emergency Operations Center (EOC) preparedness; maintains emergency sheltering, food, water, and equipment supplies; coordinates disaster/damage information with San Bernardino County; and maintains and updates the City's Emergency Operations Plan. Significant Changes from Prior Year • Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. • Transition Emergency Preparedness Expo from annual to biennial event. • Modify Carbon Canyon Decal Program from annual to biennial renewal. • Create and implement new Personal Preparedness Workshop program in support of individual emergency preparedness. • Revise Hazard Mitigation Plan. • Develop Emergency Preparedness Mobile Event Program. Significant Items of Capital Outlay None Performance Measures • Provide focused emergency management training related to each functional group. • Provide emergency preparedness information to residents through Personal Preparedness Workshops and the Neighborhood Network Program. • Continue to include California Standardized Emergency Management System (SEMS) and Federal National Incident Management System (NIMS) training in our emergency preparedness training efforts. • Process disaster reimbursement activities as appropriate. 07/08 08/09 09110 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 51,238 I 54,206 I 55,800 55,800 57,200 2.5% Operations & Maintenance 27,932 15,9111 126,300 I 138,900 104,300 (17.4%) Capital Outlay I 0 0 0 0 I 0 N/A Total I 79,170 I 70,117 I 182,100 194,700 I 161,500 I (11.3%) (1) Percent Change: "09110 Adjusted Budget" column compared to"10/11 Budget"column. "N/A" = Not Applicable. I 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: EMERGENCY PREPAREDNESS 1110 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 32,539 34,278 34,500 34,500 34,500 1540 Fringe Benefits 18,699 19,928 21,300 21,300 22,700 TOTAL PERSONNEL 51,238 54,206 55,800 55,800 57,200 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 160 220 200 200 200 2015 Conferences, Meetings, and Training 12,276 1,821 9,400 4,900 0 2030 Uniforms 0 0 100 100 100 3090 Professional Services 0 0 200 200 400 3190 Contractual Services 2,880 0 83,600 107,400 89,300 4015 Advertising and Promotion 4,122 4,034 3,400 2,000 1,200 4030 Printing and Photocopying 1,256 1,187 2,400 2,400 500 4035 Postage and Express Delivery 3 11 300 100 300 4430 Small Equipment and Tools 2,288 980 12,100 9,100 1,000 4440 Office Supplies 273 665 500 1,000 700 4445 Special Parts and Supplies 4,185 5,639 12,600 10,000 8,900 4450 Reference Materials and Services 29 0 100 100 100 6035 Telephone 460 1,354 1,400 1,400 1,600 TOTAL OPERATIONS & MAINTENANCE 27,932 15,911 126,300 138,900 104,300 TOTAL 79,170 70,117 182,100 194,700 161,500 FUNDING SOURCE: GENERAL FUND ($161,500) - See Note Note: General Fund expenditure of$11,998 will be reimbursed by Emergency Management Performance Grant Program. 1 17 Communit Services Isle' a hi rhood Services Program Purpose The purpose of the Neighborhood Services Division is to enhance the quality of life in the City through the effective deployment of various municipal resources and neighborhood preservation programs. The Neighborhood Services Division includes Healthy City, Citywide Volunteer, Environmental Compliance (NPDES), Open Space Preservation, Code Enforcement, and Emergency Preparedness programs. The Code Enforcement and Emergency Preparedness program activities are covered in separate budgets. Primary Activities The Neighborhood Services Division oversees and coordinates City programs and services that support residents by providing a forum for citizen participation & resident involvement. The goal is to provide access to local government and provide assistance and support for neighborhood groups in identifying specific needs within their community. The Neighborhood Services Division provides support to Healthy City projects including the Chino Hills Advisory and Mentoring Program, Youth Accountability Board, Seniors Assisted by Visiting Volunteers and Youth, Neighborhood Network Program, and Celebrate the Family Contest. The City maintains a Healthy City designation for the successful completion and ongoing participation in Healthy Cities Projects. The Neighborhood Services Division coordinates the Volunteer Service Program, which provides a framework of volunteer activities designed to serve as resources for many different functions throughout the City (i,e., providing clerical support for various departments, data entry, and event planning and support). Volunteers are a tremendous asset to the community. Volunteers assist the City in providing high quality cost-effective services to residents. The National Pollution Discharge Elimination System (NPDES) program controls water pollution by regulating point sources that discharge pollutants into waterways. Neighborhood Services ensures compliance with County and State regulations for storm water drainage systems and coordinates the citywide NPDES program with support from various City departments. The Open Space Preservation Program seeks to preserve the integrity of open space resources throughout the City. Neighborhood Services Staff inspect the open space through electronic tools and field inspections to identify encroachments. Once an encroachment is identified, corrective enforcement actions are taken based on a criteria approach of prioritization and random selection to gain compliance. The City of Chino Hills contracts with the Inland Valley Humane Society (IVHS) for animal care and control services. Through the contract IVHS provides animal care and shelter services, low cost rabies vaccination clinics, and all animal care and control services including humane animal work, such as the pick-up and disposal of injured, stray, unwanted, or dead animals. IVHS also provides wildlife information for residents who may encounter non-domesticated animals because of the close proximity of homes to large open spaces. The Neighborhood Services Division administers the contract. 1 18 Community Services •hbeithocia Significant Changes from Prior Year • Operating under new NPDES Permit. • Development of Open Space Preservation Program. • Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. • Office Supplies budget was moved to Administration Division. Significant Items of Capital Outlay None Performance Measures • Conduct a series of Neighborhood Network Citizens Academy Classes. • Where appropriate, utilize the Neighborhood Network Program to solicit citizen participation and public input regarding future development projects and capital improvement projects in the City. • Increase community involvement through coordinating the citywide annual National Night Out Event. • Monitor Animal Care and Control Service Contract. • Coordinate the City's NPDES Implementation Plan among affected and participating City Departments under the new permit cycle. 07/08 08/09 09/10 09/10 10111 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 495,669 I 540,868 I 556,000 I 556,000 562,800 I 1.2% Operations & Maintenance 305,143 313,961 34.5,60.0 329,400 349,300 1,1% Capital Outlay 0 0 0 I 0 0 N/A Total 800,812 854,829 901,600 885,400 912,100 1.2% (1) Percent Change: "09110 Adjusted Budget"column compared to"10/11 Budget"column. "N/A" Not Applicable. I 19 (.......° ,.r w, 1, `:, IN% ;tie ¢; •5d + - 1i1`@4' CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. I 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: NEIGHBORHOOD SERVICES 1150 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 291,625 317,249 352,000 352,000 353,000 1015 Part-Time/Seasonal Wages 24,826 28,106 0 0 0 1020 Overtime Salaries 1 1,817 5,000 5,000 2,300 1540 Fringe Benefits 179,217 193,696 199,000 199,000 207,500 TOTAL PERSONNEL 495,669 540,868 556,000 556,000 562,800 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 615 965 1,400 1,400 700 2015 Conferences, Meetings, and Training 1,509 1,328 1,700 500 0 2030 Uniforms 0 25 200 100 200 3090 Professional Services 0 80 200 200 200 3173 Animal Control Services 130,478 126,730 127,000 126,800 132,500 3180 Crossing Guard Services 56,444 57,177 60,700 55,200 55,200 3190 Contractual Services 10,556 13,276 11,300 11,300 11,000 4015 Advertising and Promotion 2,952 2,295 2,800 1,800 1,200 4030 Printing and Photocopying 940 2,638 8,800 7,000 7,000 4035 Postage and Express Delivery 280 1,021 1,500 500 800 4130 Workers' Compensation Program 0 109 200 200 200 4430 Small Equipment and Tools 1,130 3,417 7,600 6,000 6,500 4440 Office Supplies 2,035 2,448 2,900 2,900 0 4445 Special Parts and Supplies 10,996 12,012 21,600 18,500 20,000 4450 Reference Materials and Services 22 47 500 300 500 6035 Telephone 917 922 1,200 1,000 1,300 7985 NPDES Permit Costs 86,269 89,471 96,000 95,700 112,000 TOTAL OPERATIONS & MAINTENANCE 305,143 313,961 345,600 329,400 349,300 TOTAL 800,812 854,829 901,600 885,400 912,100 FUNDING SOURCE: GENERAL FUND ($868,900) SEWER UTILITY FUND ($43,200) I 21 Communit Services Program Purpose The Recreation Division provides quality recreation activities, which reflect the interests, needs, and demographics of the residents of Chino Hills. Recreation programs enhance the quality of life in the City, build a sense of community, expose children to positive role models, improve self-esteem, and contribute to the safety of our community. Primary Activities The primary activities of the Recreation Division include program development and implementation; ongoing monitoring and evaluation; staff development and training; and review of program trends as it relates to the Chino Hills community. The Recreation Division coordinates and schedules all City facilities for Chino Hills youth focused organizations; provides field allocation scheduling for City and School District facilities; coordinates special events (Fourth of July, Easter, Halloween, and special projects, as assigned); provides staff support for the Parks and Recreation Commission, McCoy Equestrian and Recreation Center Planning Committee, Los Angeles County Fair Committee, and Fourth of July Committee. Recreation coordinates rental agreements for all City facilities. Fee programs offered by the Recreation Division include day camps, aquatics, adult and youth sports, special interest classes, and other age specific recreation programs. Significant Changes from Prior Year • The vacant Recreation Manager position is not funded. However, the position is still authorized. • Relocation of Mystic Canyon Day Camp to Los Serranos Elementary School which will increase enrollment to 80 children at that site. Addition of one part-time Recreation Specialist and one part- time Senior Recreation Leader. • Create and implement new staff initiated programs that include: Youth Basketball Summer Clinic, Youth Basketball League, 30 + Co-ed Soccer League, Parent's Night Out, Friday Family Fun Nights and Chino Hills Hiking Club. • Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. Significant Items of Capital Outlay None Performance Measures • Conduct surveys to evaluate the programs offered and the services provided. • Expand the variety of new activities and events targeted toward different segments of the community by offering programs for the whole family. (New programs documented under "Significant Changes from Prior Yeas" section above.) • 1 22 Communit . Services Performance Measures (continued) • Maintain the offering of major community-wide special event programs; Fourth of July, Concerts in the Park, Easter Egg-Citement, Trick or Treat at the Shoppes, and Snow Day. • Adhere to the quality of the quarterly City News and Recreation Brochure. 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 1,445,977 1,624,715 I 1,544,200 1,449,900 I 1,532,200 I (0.8%) I Operations & Maintenance 787,295 I 906,339 I 1,029,300 921,700 991,400 (3.7%) I Capital Outlay I 0 I 96,679 I 0 0 0 N/A I Total 2,233,272 I 2,627,733 2,573,500 2,371,600 2,523,600 (1.9%) (1) Percent Change: "09/10 Adjusted Budget"column compared to "10111 Budget" column. "N/A"= Not Applicable. I 23 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: RECREATION SERVICES 0900 FY 2007-2008 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 428,662 484,761 467,300 467,300 482,800 1015 Part-Time/Seasonal Wages 702,076 782,990 731,000 672,200 690,200 1020 Overtime Salaries 19,945 27,446 24,700 15,400 25,200 1540 Fringe Benefits 295,294 329,518 321,200 295,000 334,000 TOTAL PERSONNEL 1,445,977 1,624,715 1,544,200 1,449,900 1,532,200 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2,480 1,090 2,900 1,800 1,500 2015 Conferences, Meetings, and Training 7,770 9,903 7,300 5,600 0 2030 Uniforms 11,247 16,025 22,300 12,000 11,500 3090 Professional Services 0 32 0 0 0 3155 Recreation Program Instructors 289,575 281,955 302,200 302,200 320,000 3190 Contractual Services 200,937 257,709 238,100 241,300 294,900 4015 Advertising and Promotion 8,912 8,368 10,900 8,800 8,800 4030 Printing and Photocopy Services 15,758 112,747 96,900 96,900 100,900 4035 Postage and Express Delivery 125 21,334 11,000 20,200 22,000 4430 Small Equipment and Tools 30,663 31,064 86,500 49,600 25,000 4440 Office Supplies 22,666 15,892 21,200 18,000 21,500 4445 Special Parts and Supplies 104,667 95,992 136,400 93,200 122,600 4450 Reference Materials and Services 1,273 241 1,600 1,600 1,700 5610 Facilities Rental 27,216 18,828 24,000 23,100 16,000 5625 Equipment Rental 14,995 0 0 0 0 5690 Other Rental 10,867 2,258 5,000 4,400 1,900 6015 Electricity 35,400 29,696 60,000 40,000 40,000 6035 Telephone 2,744 3,205 3,000 3,000 3,100 TOTAL OPERATIONS & MAINTENANCE 787,295 906,339 1,029,300 921,700 991,400 CAPITAL OUTLAY 8050 Office Furniture and Equipment 0 10,619 0 , 0 0 8060 Vehicles and Equipment 0 86,060 0 0 0 TOTAL CAPITAL OUTLAY 0 96,679 0 0 0 TOTAL 2,233,272 2,627,733 2,573,500 2,371,600 2,523,600 FUNDING SOURCE: GENERAL FUND ($2,523,600) I 24 ENGINEERING 11 ...., 1 ,o 3 `. Y ' or 411 -. - . .g � .-'. .� 'I :'` f r µ aFP 1\J .� 114 a z xi i ca of chtin° N11is 0c9ization Activity FuUTlFscositio $ B Activity Fiscal"(ear 20#1 0111 engineering city Council citv manager trati�on Pd benoSFu\bona ager lt) Vie and NU nbero f a t st e o dn9 Ana Y un h) Engine¢ ,Supp nn en h AA ro PrIn Engineer E ernnsnat eSe rntwanit) Ci te�enNa Pernostrau C- Services Bring Serve Pos t oils End So ber o otan(CM Eng weer l) Title and Num P5e1Senor el 2) o pssIsa octal¢Ennet( Pob,,4 oVspecuon SUe5 o (1) c\Noncelnspet01t} ndmnstaave Marls l engineering Expenc res 2010/11 Administration ,.�-"��"° $779,400 N t 1 Engineering Services N. Ni> $1,345,900 63% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: ENGINEERING FY 2009/10 FY 2010/11 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION City Engineer 1 1 Engineering Support Services Manager 1 1 Administrative Analyst I/II 1 1 Engineering Technician I/II 1 1 Administrative Secretary 1 1 Administrative Technician 1 1 Sub-Total 6 6 PROGRAM: ENGINEERING SERVICES Assistant City Engineer 1 1 Senior Engineer 2 2 Assistant/Associate Engineer 2 2 Public Works Inspection Supervisor 1 1 Public Works Inspector I/II 2 2 Administrative Analyst I/II 1 1 Sub-Total 9 9 TOTAL 15 15 J 3 • JYLI+' , .., 310 �;� F'..• ` reef. .4 CITY OF CHINO HILLS INCORP ORATED 1 9 9 1 This page intentionally left blank. J 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2007/08 FY 2008/09 FY 2009/10 FY 2009/10 FY 2010/11 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET ENGINEERING Personnel Services 1,279,700 1,544,611 1,657,100 1,666,100 1,711,900 Operations and Maintenance 540,582 446,165 369,200 273,000 413,400 Capital Outlay 0 0 0 0 0 TOTAL ENGINEERING 1,820,282 1,990,776 2,026,300 1,939,100 2,125,300 PROGRAM Administration 854,242 877,780 765,500 760,600 779,400 Engineering Services 966,040 1,112,996 1,260,800 1,178,500 1,345,900 TOTAL ENGINEERING 1,820,282 1,990,776 2,026,300 1,939,100 2,125,300 J 5 En • ineerin *ministration Program Purpose The Administration Division of the Engineering Department sets and evaluates departmental goals; provides for the planning and budgeting of the capital improvement projects contained in the Five Year Capital Improvement Program (CIP); and provides administrative support for the Engineering Services Division. The Administration Division executive staff attends all City Council meetings and commission meetings as required. The Division coordinates, prioritizes, and oversees all departmental activities; provides support services to include management of budgetary matters, and grant management; oversees the City's Geographic Information System (GIS); promotes employee training; and performs special projects. Primary Activities The Administration Division's primary duties include: representing the City on various regional committees, such as the Inland Empire Utilities Agency (IEUA) Sewer Technical Committee, the San Bernardino Flood Control District Zone 1 Advisory Committee, and the San Bernardino Associated Governments (SANBAG) Technical and Advisory Committee; responding to the concerns of the City Council, City Manager, Planning, Public Works, and Parks and Recreation Commissions; implementing Council policy as it applies to the department budget; coordinating and managing developer trust accounts; oversight and management of development-related bonds; management of the City's real property; utilization and improvement of the GIS; coordination and management of numerous grants related to CIP; and staff liaison to Public Works Commission. Significant Changes from Prior Years • Budget for Public Works Commissioners' polo shirts and State of the City Reception was moved from Public Works Department. • Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. Significant Items of Capital Outlay None Performance Measures • Represent the department and provide direction consistent with the City Council's vision and goals. • Develop departmental policies, procedures, and processes. • Develop departmental goals and objectives. • Review methods for capturing and recovering costs generated by new development. • Provide direction to and evaluate performance of each Engineering Division. • Implement and administer the department's operating and capital budgets. • Pursue funding from State and Federal agencies as appropriate. • Manage trust deposit accounts and development-related bonds, • Improve, enhance, and maintain the Citywide GIS system. • Update the long-range priority list of projects taking into consideration available funding from the Community Facilities Districts (CFD), impact fees, and other sources of funding. J 6 En ineerin •, Adm-i rostra n 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 543,396 I 647,902 I 652,200 652,200 I 667,900 I 2.4% Operations & Maintenance 310,846 I 229,878 113,300 108,400 I 111,500 (1.6%) Capita! Outlay 0 0 0 I 0 I 0 N/A 1 Total 854,242 I 877,780 765,500 760,600 779,400 I 1.8% 1 (1) Percent Change: "09/10 Adjusted Budget"column compared to"10/11 Budget" column. "N/A" • Not Applicable. J 7 ¢ k ��4f� 111V1.r CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. J 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: ADMINISTRATION 7300 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 338,629 391,160 384,900 384,900 396,000 1015 Part-Time/Seasonal Wages 12,273 34,400 47,600 47,600 42,800 1540 Fringe Benefits 192,494 222,342 219,700 219,700 229,100 TOTAL PERSONNEL 543,396 647,902 652,200 652,200 667,900 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 349 593 600 400 900 2015 Conferences, Meetings, and Training 3,707 1,834 2,200 2,200 0 3010 Legal Services 0 5,848 0 0 0 3115 Information Technology Service Charges 95,600 102,600 87,500 87,500 87,200 3190 Contractual Services 183,450 82,320 0 0 0 4010 Legal Advertising 0 166 600 300 600 4030 Printing and Photocopy Services 619 609 4,500 2,400 4,500 4035 Postage and Express Delivery 52 27 800 500 800 4440 Office Supplies 4,668 4,384 5,000 5,000 5,000 4445 Special Parts and Supplies 4,757 19,463 5,100 3,100 5,200 4450 Reference Materials and Services 301 1,184 1,700 1,700 1,700 5025 Office Equipment Maintenance 119 0 200 200 200 5620 Vehicle Rental 10,500 10,000 4,100 4,100 4,300 5625 Equipment Rental 6,268 0 0 0 0 6035 Telephone 456 850 1,000 1,000 1,100 TOTAL OPERATIONS & MAINTENANCE 310,846 229,878 113,300 108,400 111,500 TOTAL 854,242 877,780 765,500 760,600 779,400 FUNDING SOURCE: GENERAL FUND ($779,400) J 9 En ineerin L • i Program Purpose The Engineering Services Division is responsible for all engineering aspects of land development projects, engineering support to other departments, traffic engineering, design and construction of the Capital Improvement Program (CIP), Public Works Inspection services, and engineering review of National Pollution Discharge Elimination System (NPDES) and Water Quality Management Program (WQMP) compliance measures. Primary Activities The Engineering Services Division provides timely review of land development submittals; provides engineering services to the water and sewer enterprises; provides engineering support to other departments; and is responsible for traffic engineering operations and planning. The Division implements the CIP, overseeing design and construction of capital projects included in each fiscal year budget as well as additional projects as emergency needs arise. The Division provides inspection of public works improvements funded by development as well as within the CIP; oversight of rough grading for development; and monitoring the NPDES and WQMP during construction. Inspection includes ensuring that the improvements are constructed to City approved plans and specifications, ensuring the public's safety during construction, and providing guidance to the construction contractor. Significant Changes from Prior Year • Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. • Budget for Traffic Signal Maintenance was moved from Public Works Department. • Decrease in Professional Services budget as the maintenance of the storm drain master plan will be in-house. • Decrease in Development Professional Services due to the expectation that development activities will be less than prior year. Significant items of Capital Outlay None Performance Measures • Develop procedures, processes, and policies for the Division. • Evaluate current service delivery to determine ways of improving efficiency, effectiveness, timeliness, and consistency of engineering support service. • Provide efficient review of all development projects and ensure that the City's interests are being met. • Provide engineering support to other departments. • Monitor and implement traffic engineering operations and planning to meet the City's needs. • Implement the CIP including project schedule, design, specifications, construction management, and financial reporting. • Enforce the plans and specifications of improvement projects within the public right-of-way. • Implementing NPDES and WQMP. J 10 En . oineerin* n +.It _eei l ! -erh e 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 736,304 I 896,709 I 1,004,900 1,013,900 1,044,000 I 3.9% Operations & Maintenance I 229,736 I 216,287 I 255,900 164,600 301,900 I 18.0% Capital Outlay I 0 I 0 0 0 0 I N/A Total I 966,040 11,112,996 I 1,260,800 1,178,500 1,345,900 I 6.7% (1) Percent Change: "09/10 Adjusted Budget" column compared to"10111 Budget" column. "N/A" = Not Applicable. Increase due to division reorganization. J 11 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: ENGINEERING SERVICES 7500 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 463,103 555,572 635,700 641,700 654,200 1020 Overtime Salaries 1,585 1,082 4,200 4,200 4,400 1540 Fringe Benefits 271,616 340,055 365,000 368,000 385,400 TOTAL PERSONNEL 736,304 896,709 1,004,900 1,013,900 1,044,000 OPERATIONS & MAINTENANCE 2010 Memberships & Certifications 410 365 1,500 1,300 2,000 2015 Conferences, Meetings, and Training 504 145 1,500 1,500 0 2030 Uniforms 2,898 1,450 2,900 2,900 2,900 3010 Legal Services 2,625 5,000 10,000 6,200 10,000 3030 Development Professional Services 46,258 3,510 100,000 50,000 65,000 3090 Professional Services 146,709 171,670 120,000 83,300 65,000 3115 Information Technology Service Charges 3,900 3,500 3,200 3,200 3,000 4430 Small Tools and Equipment 414 528 500 500 500 5115 Traffic Signal Maintenance 0 0 0 0 138,000 5620 Vehicle Rental 22,900 27,200 12,700 12,700 12,400 6035 Telephone 3,118 2,919 3,600 3,000 3,100 TOTAL OPERATIONS & MAINTENANCE 229,736 216,287 255,900 164,600 301,900 TOTAL 966,040 1,112,996 1,260,800 1,178,500 1,345,900 FUNDING SOURCE: GENERAL FUND ($1,001,100), GAS TAX ($267,600), WATER UTILITY($33,200), SEWER UTILITY ($44,000) J 12 • FINANCE Award Ic�pfer�t ire For Our Certificate Comprehensive Annual Financial Report 'Ac hievewent I Fin.,uu�a k,/wrung II I. I j City Of Chino 1-lNM Cahn. ss t (.1 .1'r.I IL.N,I1, M.VE.'-11 5,1'.\t7.0 -n Z A z [) m J City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2010111 Finance City Council • City Manager Administration • Title and Number of Full Time Positions Assistant Finance Director(1) Accounting Supervisor(1) Finance Director Senior Accountant Analyst } Administrative VII(1) Judy R. Lancaster Accountant Illi(2) Administrative Secretary(1) Payroll Technician(2) Secretary(1) Senior Account Clerk(2) Account Clerk VII(3) Information Technology Development Program Non-Departmental Services Utility Customer Services Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions Information Technology Manager(1) None None Supervising Account Clerk(1) Senior Information Technology Technician(1) Account Clerk VII(2) Information Technology Technician(1) Administrative Technician(1) inance Expenditures 221011 information Technology $1,105,300 7% Non-Departmental Services $85,900 1°/0 „i/V-'-'"---Th .::::::::::::: ::::::: Utility Customer Services 6 400 N Development Program !'.. 3% 76% a $12,877,300 1 N.y Administration $2,107,500 13% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY : FINANCE FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION Finance Director 1 1 Assistant Finance Director 1 1 Accounting Supervisor 1 1 Senior Accountant 1 1 Administrative Analyst I/I I 1 1 Accountant I/II 2 2 Administrative Secretary 1 1 Payroll Technician 2 2 Secretary 1 1 Senior Account Clerk 2 2 Account Clerk I/II 3 3 Sub-Total 16 16 PROGRAM: INFORMATION TECHNOLOGY Information Technology Manager 1 1 Senior Information Technology Technician 1 1 Information Technology Technician 1 1 Administrative Technician 1 1 Sub-Total 4 4 PROGRAM: UTILITY CUSTOMER SERVICES Supervising Account Clerk 1 1 Account Clerk I/lI 2 2 Sub-Total 3 3 TOTAL 23 23 PERMANENT PART-TIME POSITION PROGRAM: ADMINISTRATION Accountant I/II 1 1 TOTAL 1 1 K 3 2 fid» • ) z .: w - g«/ / \ \ ire 4i + :' 1 \ . mimso>s CITY OF CHINO HILLS INCORPORATED 1991 j This page intentionally lefblank. K4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET FINANCE Personnel Services 1,874,187 2,183,073 2,419,300 2,419,300 2,461,700 Operations and Maintenance 18,178,030 17,064,114 14,655,500 14,258,000 14,260,800 Capital Outlay 46,922,456 8,924,281 42,200 40,000 0 TOTAL FINANCE BUDGET 66,974,673 28,171,468 17,117,000 16,717,300 16,722,500 PROGRAM Administration 1,783,335 2,014,819 2,091,900 2,141,900 2,107,600 Development Program 63,651,658 24,104,160 13,223,300 12,782,600 12,877,300 Information Technology 1,008,175 1,344,365 1,195,800 1,195,000 1,105,300 Non-Departmental Services 62,315 199,320 94,300 86,10D 85,900 Utility Customer Services 469,190 508,804 511,700 511,700 546,400 TOTAL FINANCE 66,974,673 28,171,468 17,117,000 16,717,300 16,722,500 K 5 Finance jit Weft.. Program Purpose The Finance Department recommends fiscal policies to City management and implements such policies. The Department provides fiscal support to all City Departments and programs and ensures that the fiscal affairs of the City are effectively managed in accordance with the City's municipal code, policies, and State and Federal statutes. Primary Activities The primary activities are preparing annual and periodic financial reports and analyses, preparation of the annual budget, controlling expenditures for budgetary accounts, investing idle funds, and providing payroll, accounts payable, accounts receivable, cashiering, utility billing, business license, purchasing, and accounting services, Significant Changes from Prior Year • Prepare a Request for Proposal and award a 5-year contract for Agreed-Upon Procedures for Review of Investment Policy and Investments. • Prepare a Request for Proposal and award a 5-year contract for Auditing Services. • Prepare a Request for Proposal and award a 5-year contact for Debt Administration Services. • Prepare a Request for Proposal for Banking Services. • Complete an Accounting Procedure Manual, • Revise Purchasing Manual. • Budget for Conferences, Meetings, and Training was moved to City Manager Department, Human Resources Division. Significant Items of Capital Outlay None Performance Measures • Prepare significant program changes and budget modifications quarterly. • Continue to improve, enhance and maintain accounting systems. • Evaluate current service delivery to determine ways of improving efficiency, effectiveness, timeliness, and consistency of accounting support services. • Submit timely and accurate monthly revenue and expenditure status and Treasurer's reports, and the Comprehensive Annual Financial Report (CAFR) to the City Council. • Provide friendly and efficient cashiering services. • Deposit all City funds within one day following receipt of funds. • Timely invest all funds not required for expenditures or bank compensatory balances. • Prepare business licenses within two weeks after receipt of payment from applicant. • Select vendor via informal bid process within five days of receipt of approved purchase requisition and complete purchase order within three days following selection of vendor. • Reconcile Trust Deposit accounts and process refunds, if applicable. • Implement Government Accounting Standards Board (GASB) Concepts Statement No. 54. K 6 Finance 07/08 08/09 09110 ' 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel ` 1,378,978 I 1,537,621 J 1,708,700 1,708,700 1,723,800 0.9% Operations & Maintenance I 404,357 477,198 I 383,200 433,200 I 383,800 0.2% Capital Outlay I 0 I 0 0 0 0 I N/A Total 1,783,335 2,014,819 [ 2,091,900 I 2,141,900 I 2,107,600 0.8% (1) Percent Change: "09/10 Adjusted Budget" column compared to"10/11 Budget" column. "N/A" = Not Applicable. K 7 r wi. 434' 4 `'-'4111,:. ,AL•: 4 -- nerzIff ?,.tea 4 �� JY$;+n���. CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. K 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: ADMINISTRATION 1200 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 858,102 932,736 1,053,200 1,053,200 1,062,900 1015 Part-Time/Seasonal Wages 12,640 26,428 0 0 0 1020 Overtime Salaries 3,372 2,385 13,700 13,700 13,700 1540 Fringe Benefits 504,864 576,072 641,800 641,800 647,200 TOTAL PERSONNEL 1,378,978 1,537,621 1,708,700 1,708,700 1,723,800 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 1,175 1,570 1,600 1,600 1,800 2015 Conferences, Meetings, and Training 7,051 4,353 5,100 5,900 0 2030 Uniforms 0 89 200 200 200 3020 Financial Services 95,512 123,703 125,600 152,500 151,900 3090 Professional Services 26,548 111,268 22,100 21,600 0 3105 Temporary Employee Services 38,460 6,333 0 0 0 3115 Information Technology Service Charges 165,300 198,300 202,500 202,500 194,400 3190 Contractual Services 398 223 600 600 600 4010 Legal Advertising 161 1,988 2,200 2,400 2,600 4030 Printing and Photocopy Services 13,260 11,185 10,700 8,900 8,900 4035 Postage and Express Delivery 210 88 400 400 900 4430 Small Equipment and Tools 758 71 700 500 500 4440 Office Supplies 12,746 11,099 7,000 7,800 7,800 4450 Reference Materials and Services 520 202 800 800 600 5025 Office Equipment Maintenance 715 808 1,000 1,000 900 5625 Equipment Rental 5,579 0 0 0 0 6035 Telephone 457 452 600 600 700 7610 Uncollectible Accounts 35,507 5,466 2,100 25,900 12,000 TOTAL OPERATIONS & MAINTENANCE 404,357 477,198 383,200 433,200 383,800 TOTAL 1,783,335 2,014,819 2,091,900 2,141,900 2,107,600 FUNDING SOURCE: GENERAL FUND ($2,107,600) K 9 Finance Development Pro ram Program Purpose This program provides the resources to construct various facilities for the City's residential and commercial development program, which includes the Traffic Facilities Fee, Storm Drain Facilities Fee, Water Facilities Fee, Sewer Facilities Fee, General Facilities Fee, Park Facilities Fee, and the Existing Infrastructure Fee. In addition, this program provides for the administration of the 2007 Certificates of Participation, the Community Facilities Districts and the Assessment Districts debt obligations. Primary Activities The activities of this program include providing resources for the construction of street, drainage, parks, traffic signals, water and sewer distribution facilities, and acquisition of street right of way. The activities also include the monitoring for and accounting of the developer reimbursement agreement debt that was incurred for resources to construct the above facilities. Additionally, this program's activities include administering six debt issues including the 2007 Certificates of Participation, establishing the annual CFD special taxes and administering the annual levy and collection of the special taxes, and accounting for the appropriations of the special tax revenues. Besides the above activities, this program's activities include administering assessment district bond issues, establishing and administering the annual assessment district levies and collection of the levies. Significant Changes from Prior Year • General decline in developer activity use of credits. • Professional services decrease was due to upkeep of master plans being moved to their respective department budgets. • Principal payments decreased due to New Community Park loan repayment and a Sales Tax Agreement paid in full in FY 09/10. • Decline in developer reimbursement agreement due to closing of one store and general decline of sales. Capital Projects funded by Community Facilities District Funds and Development Fees Funds • Additional Pump at Soquel Canyon Pump Station • Bird Farm Park • City Entrance Monument Signs — Phase II • English Channel Improvement • English Springs Park Restroom • Fairfield Ranch Phase II • High Zone Recycled Water System • Intermediate Zone Recycled Water Reservoir • Los Serranos Channel Mitigation Project • Peyton Drive/Eucalyptus • Supervisory Control & Data Acquisition System (SCADA) • Torrey Pines Park Modifications These capital projects are funded by transfer out of funds to the Capital Improvement Fund. K 10 Finance D veIo ment P'rq• ram Performance Measures • Development fees collected to retire existing assessment district liens for bond call payments will be timely and accurately accounted. • The annual assessment district levies will be prepared and forwarded to the County no later than the second week in August of the fiscal year that the levy is imposed. • The CFD special tax levy resolutions will be presented for City Council approval at the second meeting in October of the fiscal year that precedes the fiscal year of the tax levy. 07/08 08/09 09/10 09110 10/11 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel 0 I 0 I 0 I 0 0 I N/A Operations & Maintenance 16,926,776 I 15,208,415 13,223,300 12,782,600 12,877,300 (2.6%) Capital Outlay 1 46,724,882 8,895,745 0 0 0 N/A Total 163,651,658 24,104,160 13,223,300 12,782,600 12,877,300 (2.6%) (1) Percent Change: "09110 Adjusted Budget" column compared to"10111 Budget" column. "NIA" = Not Applicable. (2) Fiscal Year 08/09 Capital Outlay includes Community Facilities Districts funded capital projects only. K 1 1 y y` ; /\{ ' } / &4 y % 2 Were' , / 4/» ..,,,,, avil/ . =.r . ®© < \ , «te CITY OF CHINO HILLS INCORPORATED 1991 This page intentionallylelf blank. K 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: DEVELOPMENT PROGRAM VARIOUS FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 3010 Legal Services 68,276 4,791 37,800 6,800 36,300 3020 Financial Services 150,285 140,994 131,400 117,000 121,700 3090 Professional Services 26,018 31,185 79,000 20,000 4,200 7010 Interest Payments 6,045,337 5,543,962 5,124,400 4,889,700 4,641,700 7015 Principal Payments 5,015,820 7,494,292 5,707,900 5,890,600 6,166,100 7025 Bond Call Payments 0 235,413 20,600 139,100 5,200 7030 Assessment District Credits 1,446,166 220,644 564,800 97,800 428,000 7220 Administrative Overhead 592,824 641,400 653,100 653,100 638,900 7415 Special Departmental Expense 0 0 14,900 14,900 0 7710 Developer Reimbursement Agreements 315,528 294,104 261,400 219,600 153,700 7790 Refund Property Owner Contributions 0 803 0 60,100 0 7950 Settlement and Judgements 3,266,522 600,827 628,000 673,900 681,500 TOTAL OPERATIONS & MAINTENANCE 16,926,776 15,208,415 13,223,300 12,782,600 12,877,300 CAPITAL OUTLAY 8990 Contributions To Construction Funds 46,724,882 8,895,745 0 0 0 TOTAL CAPITAL OUTLAY 46,724,882 8,895,745 0 0 0 TOTAL 63,651,658 24,104,160 13,223,300 12,782,600 12,877,300 FUNDING SOURCE: DEVELOPMENT FEE FUNDS ($1,448,700), COMMUNITY FACILITIES DISTRICTS FUNDS ($8,382,300), ASSESSMENT DISTRICT FUNDS ($1,023,000), GENERAL FUND ($2,023,300) K 13 Finance Information Technology Program Purpose The Information Technology program provides for the centralized fiscal and operational control of the City's technology hardware, software, voice and data infrastructure, including policies, procedures, acquisitions, and security. Primary Activities The program's primary activities include the acquisition and maintenance of the citywide technology infrastructure, network and server architecture, enterprise business applications, voice & data communications and desktop computing systems. The program provides for network administration, application integration & support, desktop support services, asset management and end user training in support of the City departments. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • 99.99% network and server availability; 80% of desktop hardware/ software problems resolved within 1 business day; 90% within 3 business days. • Execute the IT Strategy in support of the Government Center. • Develop and deploy IT policies and procedures in support of City departments. 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 291,133 390,632 I 447,000 I 447,000 459,900 ` 2.9% Operations & Maintenance 519,468 925,197 706,600 708,000 645,400 (8.7%) Capital Outlay I 197,574 28,536 I 42,200 I 40,000 I 0 I (100.0%) Total 1,008,175 1,344,365 1,195,800 1,195,000 1,105,300 (7.6%) (1) Percent Change: "09110 Adjusted Budget" column compared to"10111 Budget' column. "N/A" = Not Applicable. K 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: INFORMATION TECHNOLOGY 2520 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 179,265 242,609 285,000 285,000 289,400 1020 Overtime Salaries 1,576 5,122 1,600 1,600 1,700 1540 Fringe Benefits 110,292 142,901 160,400 160,400 168,800 TOTAL PERSONNEL 291,133 390,632 447,000 447,000 459,900 OPERATIONS & MAINTENANCE 2010 Membership & Certifications 400 640 800 800 800 2015 Conferences, Meetings, and Training 4,131 19,765 15,900 15,900 0 3090 Professional Services 22,870 2,835 8,000 8,000 2,300 3105 Temporary Services 30,219 49,914 0 0 0 3110 Computer Services 235,571 314,966 307,900 307,900 300,500 3190 Contractual Services 33,678 74,971 99,800 99,800 83,400 4015 Advertising & Promotion 205 0 500 500 300 4030 Printing & Photocopying 483 0 0 0 0 4035 Postage & Mailing 175 120 300 300 300 4420 Computer Hardware and Software 77,621 244,601 25,700 25,700 14,000 4430 Small Equipment &Tools 5,090 0 0 0 0 4450 Reference Materials and Services 0 195 200 200 200 5025 Office Equipment Maintenance 6,075 95,785 149,800 151,200 152,600 5625 Equipment Rental 17,537 20,341 4,700 4,700 0 6035 Telephone 2,313 4,014 2,900 2,900 2,900 7010 Interest Payment 0 11,550 0 0 0 7220 Administrative Overhead 83,100 85,500 90,100 90,100 88,100 TOTAL OPERATIONS & MAINTENANCE 519,468 925,197 706,600 708,000 645,400 CAPITAL OUTLAY 8050 Office Furniture and Equipment 197,574 28,536 42,200 40,000 0 TOTAL CAPITAL OUTLAY 197,574 28,536 42,200 40,000 0 TOTAL 1,008,175 1,344,365 1,195,800 1,195,000 1,105,300 FUNDING SOURCE: INFORMATION TECHNOLOGY FUND ($1,105,300) K 1 5 Finance Non-Departmental Services Program Purpose The purpose of this program is to account for the appropriations that are not readily accounted for in other programs. Primary Activities The primary activities of this program include coordination of Citywide mailing services and stationery acquisitions. Significant Changes from Prior Year • The cost for camera monitoring was reduced due to the elimination of the camera at the Government Center, Significant Items of Capital Outlay None Performance Measures • Mail services will be provided daily by 3:00 p.m. • City letterhead will be properly inventoried to ensure no interruption of services to all department use. 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 0 0 I 0 0 0 I N/A Operations & Maintenance 62,315 I 199,320 94,300 86,100 I 85,900 (8.9%) Capital Outlay 0 0 0 0 0 NIA Total . 62,315 199,320 I 94,300 I 86,100 85,900 (8.9%) (1) Percent Change: '09/10 Adjusted Budget" column compared to"10111 Budget"column. "NIA" = Not Applicable. K 1 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: NON-DEPARTMENTAL SERVICES 2500 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 Membership and Certifications 150 630 200 200 200 3090 Professional Services 0 34,110 0 0 0 4015 Advertising and Promotion 0 14,813 0 0 0 4030 Printing and Photocopy Services 1,078 19,490 11,900 11,900 14,400 4035 Postage and Express Delivery 35,026 32,274 36,700 36,700 36,700 4430 Small Tools and Equipment 0 29,659 0 0 1,500 4440 Office Supplies 3,372 12,427 14,500 20,500 18,400 4445 Special Parts and Supplies 22,337 55,917 31,000 16,800 14,700 5025 Office Equipment Maintenance 352 0 0 0 0 TOTAL OPERATIONS & MAINTENANCE 62,315 199,320 94,300 86,100 85,900 TOTAL 62,315 199,320 94,300 86,100 85,900 FUNDING SOURCE: GENERAL FUND ($85,900) K 17 Finance Program Purpose The purpose of the program is to provide services to the customers of the City's water utility. Primary Activities The primary activities of this program include utility billing, water connection service, and delinquent payment notification services. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Timely and accurately bill customers for water, sewer, and trash services on a monthly basis in accordance with timely established billing cycles. • Connect and disconnect customer's water service within one day of the customer's request. • Notify customers with delinquent water bills in accordance with established bill due date cycles and in accordance with procedures established by state statutes. 07108 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 204,076 254,820 263,600 263,600 278,000 5.5% Operations & Maintenance I 265,114 I 253,984 248,100 248,100 268,400 - 8.2% Capital Outlay 0 I 0 0 0 0 0% Total 469,190 508,804 511,700 511,700 546,400 6.8% (1) Percent Change: "09/10 Adjusted Budget" column compared to"10/11 Budget" column. "N/A" = Not Applicable. K 1 8 CITY OF CHINO HILLS ANNUAL BUDGET - ACTIVITY: FINANCE PROGRAM CODE PROGRAM: UTILITY CUSTOMER SERVICE 1210 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 120,439 146,563 153,100 153,100 159,000 1020 Overtime Salaries 767 485 2,400 2,400 2,500 1540 Fringe Benefits 82,870 107,772 108,100 108,100 116,500 TOTAL PERSONNEL 204,076 254,820 263,600 263,600 278,000 OPERATIONS & MAINTENANCE 2030 Uniforms 527 406 1,000 1,000 800 3090 Professional Services 7,780 0 1,100 1,100 3,000 3105 Temporary Employee Services 19,766 0 0 0 0 3115 Information Technology Service Charges 61,300 69,500 42,000 42,000 41,300 3190 Contractual Services 36,720 38,186 43,100 43,100 45,800 4030 Printing and Photocopy Services 22,127 25,878 26,700 26,700 29,500 4035 Postage and Express Delivery 108,836 113,051 127,600 127,600 142,500 4430 Small Equipment and Tools 2,081 447 2,500 2,500 1,600 4440 Office Supplies 4,798 5,622 2,700 2,700 2,500 5025 Office Equipment Maintenance 438 443 800 800 800 5625 Equipment Rental 285 0 0 0 0 6035 Telephone 456 451 600 600 600 TOTAL OPERATIONS & MAINTENANCE 265,114 253,984 248,100 248,100 268,400 TOTAL 469,190 508,804 511,700 511,700 546,400 FUNDING SOURCE: WATER UTILITY FUND ($546,400) K 1 9 yy 4 yK�„nA, j 1.41.1:Aettl,Itt 1'4;7 `!t w • y CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. K 20 • C CO r 0 0 7.17 u) PUBLIC WORKS .. �. — '4E7.'1--.,----r— ' • r f i' t • }, .94 !'i!..': f.,; f 4 ...,..,::;.e.... ?,, 'e, r� R k fi.� r -. ( r.. F I c`Lti r 1 ,,,k1 ..'1'...• . � r7.''1',".'-t i ? 3yg1�' a: :I....4 ' s J. e ' ., ;.'!t '`+. 51 {1,., ,' ;' j.;.k?,,.'-,--...:-...; ff i F .'.:';A.-!". f �r i.'1J,•k r J 'y..} :'` r ! #' r �.J � 1" r .: 4.' -75,!.',r .6 '.:IC� J ,J �'� J r:;a S Q N;;;ISn 5 },'..15-.1-'.9. �I 4- ' , .',',.-^-P-- ,, t. r0 ' 4F M1rt� Nif`J !a "d) tris.i'3tr 'fin 1:' .de c �<`' *'"'°•'-'4.1.0:' ,s114..' ar L oi!.,.....1);:.'..'";'0';..00 � ¢ y4 r 1!•J�..v t g+i'i)- -" :;.. .r. .7 1-.4..`.p.' %A i4. f..y .Ty!", a1ti Jr.r �' t• PI 5 '�+--f. 0 109 city °f Gr`chi Netiw ttl aniZatt°r 1." By Activity ®r� a postt :0 ,two fa lira-�a, ear 20 Fis .�06(9CS Pt �VtG cinuncit cit`1 �anaar isfratiCll 1-ons �+\ Adl"i F nays up t1� Side SA,.-,k \��stcativE s Leta(Y t pdm�^`ss���eta�t C�e�tc t�� Di reCtOVVIC $enrol °GO ks nce 't10n oaJn�,�e�os,t\ons sa�ita rnbet of F�lNls°r t��(tl� dN "SuP �o(ke (it\e an $ �� antena^oe(V\\t5? t-andsca'P� $QMa�nle^a^�Vii packs aha „ancee pos�t\ons Main of•ca \Manage((A) d NI\mbe -oils eNlsot t�� r S\t\e an nan°e a^d SPare SuP a knk ,, F aci\it\a x `°^s M pa k$ na�csAe a 'NeT\cel) cNoc eMam earn°,fence e( Mairta Fa �m�p t s pan d nc8$°o(ce((i) N��be "a watert�\fnepQs�t�ons U\pmerit SiY\eve cAn o(Ma 0t nzsIVNIof (ltll t2� N�mbeT of e na9er t��� Itaaten��Cme pos\fkons Marntenan S\tis anteater andleicce:0;57.11:19.9 e5O(t 1tlNumbet(A' , Wodce 1 CQ C°Slot^e`Se^t�so(11�1-1t\e an (Mainte° n-e \!\\t et eta\T1t�n me po 1 °ns wale�,(0a`�Sa 11 t�2� z P e P�( lel\t SeMantena^Ge stre of Fu �so(t dnai�tza Ted'^�� d�al�slttl N�mbel ry A ldy e slid lena^Ge S Wo(Ke t2� a IAN Xe an a�n Ntate(Q^��atio^e�°(ke(t3) t�nance St( nhl(Mallnn akeroo(4) USe i ( a °fie( ln 9ta) gte�N1a��ne pQs�t�on Ma�nte^a Mani jaelFteRlec1Pefecsi.2.€.7t2"je tOrr(\ Irnger of zxe(u�l t G°st°R'e $ � �Wo Slk\e a�Mai"te"a" Public Works Expenditures 2010/11 Equipment Maintenance $859,400 Administration 2% Facilities Maintenance $786,300 $1,234,600 2% 3% -i . • __-__ Parks and Landscape - -_ - Maintenance ' __ __ _ $8,598,900 r- =1v Water 4....--4444.`'"-A.4."--------- $19,627,800 _ CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC WORKS FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION Public Works Director 1 1 Administrative Analyst I/II 1 1 Administrative Secretary 1 1 Senior Account Clerk 1 1 Secretary 1 1 Sub-Total 5 5 PROGRAM: EQUIPMENT MAINTENANCE Senior Maintenance Worker 1 1 Maintenance Worker I/II 1 1 Sub-Total 2 2 PROGRAM: FACILITIES MAINTENANCE Facilities Maintenance Supervisor 1 1 Senior Maintenance Worker 1 1 Maintenance Worker I/II 2 2 Sub-Total 4 4 PROGRAM: PARKS AND LANDSCAPE MAINTENANCE Maintenance and Operations Manager 1 1 Parks and Open Space Supervisor 1 1 Landscape Inspector I/II 2 2 Senior Maintenance Worker 3 3 Maintenance Worker I/II 5 5 Sub-Total 12 12 PROGRAM: SANITATION MAINTENANCE Sanitation Supervisor 1 1 Senior Maintenance Worker 1 1 Maintenance Worker I/II 4 5 Sub-Total 6 7 L 3 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC WORKS FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: STORM SYSTEM MAINTENANCE Maintenance Worker I/II 1 0 Sub-Total 1 0 PROGRAM: STREET MAINTENANCE Street Maintenance Supervisor 1 1 Senior Maintenance Worker 2 2 Maintenance Worker I/II 4 4 Sub-Total 7 7 PROGRAM: WATER Water and Sewer Manager 1 1 Customer Service Supervisor 1 1 Water Distribution Supervisor 1 1 Water Production Supervisor 1 1 Administrative Analyst II 1 1 Water Quality Technician I/II 2 2 Utility Conservation Specialist 1 1 Senior Maintenance Worker 3 3 Maintenance Worker I/II 9 9 Customer Service Representative 1 1 Meter Reader 2 2 Sub-Total 23 23 TOTAL 60 60 PERMANENT PART-TIME POSITION PROGRAM: STREET MAINTENANCE Parking Enforcement Officer 2 2 TOTAL 2 2 L 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL. BUDGET ACTUAL BUDGET PUBLIC WORKS Personnel Services 4,726,498 5,108,846 5,252,300 5,160,800 5,333,400 Operations and Maintenance 25,666,367 28,724,638 29,428,900 30,952,100 31,350,900 Capital Outlay 771,015 2,175,860 3,419,900 3,420,500 928,900 TOTAL PUBLIC WORKS 31,163,880 36,009,344 38,101,100 39,533,400 37,613,200 PROGRAM Administration 734,246 823,731 792,100 789,100 786,300 Equipment Maintenance 963,014 958,473 1,417,600 1,417,700 859,400 Facilities Maintenance 1,009,535 1,263,767 1,236,400 1,251,900 1,234,600 Parks and Landscape Maintenance 8,392,057 8,695,041 9,506,700 9,512,000 8,598,900 Sanitation Maintenance 3,936,744 4,585,632 4,758,700 4,775,000 4,921,100 Storm System Maintenance 101,753 114,953 162,700 162,700 24,500 Street Maintenance 1,666,289 1,761,201 1,720,000 1,686,800 1,560,600 Water 14,360,242 17,806,546 18,506,900 19,938,200 19,627,800 TOTAL PUBLIC WORKS 31,163,880 36,009,344 38,101,100 39,533,400 37,613,200 L 5 Public Works Evrtorimm. Program Purpose The purpose of the Administration Division is to provide coordination and support to the department divisions. Administration establishes organizational goals, provides technical and management support, and coordinates and monitors budgets for the largest department in the City, both in operations and resources. This Program coordinates the Customer Service Order program, the Flag Donation and the Military Banner Program and supports the Voluntary Graffiti Abatement Team. Primary Activities The primary activities of the Administration Division include coordination of the Customer Service program; preparation of agenda items for the City Council, the coordination and implementation of the annual budget; oversight of departmental purchasing; coordination of data processing; personnel and training management; coordination of the Flag Donation and Military Banner Program; office equipment and supplies; preparation of departmental policies and procedures; departmental records and data management; and general oversight of all the divisions within the Public Works Department. The cost of this function is allocated over all the divisions in Department. The General Fund supports 5.2% of the total costs of this operation. Significant Changes from Prior Year • Budget for conference, meetings, and training was moved to City Manager Department, Human Resources division. Significant Items of Capital Outlay • None Performance Measures • Revise the system for tracking and reporting utility usage. • Update departmental Policy and Procedures' Manual 07/08 08/09 09/10 09/10 10111 Percent Actual Actual Adjusted Projected Adopted Change (1) Budget Actual Budget Personnel I 540,392 638,387 I 629,500 I 626,000 650,700 3.4% Operations & Maintenance 193,854 1 185,344 162,600 163,100 135,600 (16.6%) Capital Outlay 0 0 I 0 0 0 I N/A Total I 734,246 1 823,731 792,100 789,100 786,300 (.7%) (1) Percent Change: "09/10 Adjusted Budget" column compared to "10/11 Budget" column. "N/A" = Not Applicable. L 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: ADMINISTRATION 8001 FY 2007-08 FY 200809 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 322,007 373,765 370,600 368,500 385,100 1015 Part Time/Seasonal Wages 16,273 19,996 24,100 23,700 25,300 1020 Overtime Salaries 1,131 1,686 7,100 7,100 0 1540 Fringe Benefits 200,981 242,940 227,700 226,700 240,300 TOTAL PERSONNEL 540,392 638,387 629,500 626,000 650,700 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 0 0 200 300 300 2015 Conferences, Meetings, and Training 3,936 3,888 1,600 1,600 0 2030 Uniforms 0 248 400 400 400 3105 Temporary Employee Services 25,606 11,149 0 0 0 3115 Information Technology Service Charge 70,300 106,500 93,800 93,800 81,100 3140 Refuse 3,929 3,905 4,400 4,400 4,200 4010 Legal Advertising 65 815 600 600 600 4030 Printing and Photocopy Services 7,601 8,432 5,300 5,900 6,300 4035 Postage and Express Delivery 26 18 300 100 100 4430 Small Equipment and Tools 719 1,277 200 2,200 0 4440 Office Supplies 10,374 8,958 16,000 14,000 12,000 4450 Reference Materials and Services 528 1,120 500 500 500 5025 Office Equipment Maintenance 0 0 100 100 0 5045 Graffiti Removal 26,539 25,197 30,800 30,800 21,800 5620 Vehicle Rental 27,200 10,500 4,400 4,400 4,200 5625 Equipment Rental 14,285 0 0 0 0 6035 Telephone 2,746 3,337 4,000 4,000 4,100 TOTAL OPERATIONS & MAINTENANCE 193,854 185,344 162,600 163,100 135,600 TOTAL 734,246 823,731 792,100 789,100 786,300 FUNDING SOURCE: GENERAL FUND ($786,300) - See Note Note: Administration division expenditures (less Military Banner cost-$4,000) are allocated over the divisions in Public Works through department overhead charges as shown below. Please note the confererences and training budget in the amount of$1,600 has been moved to the Human Resources division. General Fund 41,000 Gas Tax 26,600 Parks and Landscape 151,900 Street Sweeping 5,500 Water 418,900 Sanitation 111,000 Equipment Maintenance 29,000 783,900 Military Banner 4,000 787,900 L 7 Public Works EquipmenJ a ° ' Program Purpose The Equipment Maintenance Program provides for and coordinates the maintenance and repairs of the City's vehicles, and equipment, The Equipment Maintenance function is funded by rental charges to each of the City's vehicles. These rates are then charged to the respective departments using the vehicles. These revenues provide for vehicle replacement, maintenance, fuel, insurance, operational costs, and overhead. Primary Activities By the end of FY 2010-11, the Equipment Maintenance program will be responsible for the repair and replacement of 93 vehicles and 52 pieces of maintenance equipment. City vehicles are maintained through a combination of staff and several contracts, This division is also responsible for the development of the vehicle replacement schedule, new vehicle specifications and the sale of surplus equipment. Significant Changes from Prior Year • The cost of fuel is a significant part of this budget and remains unpredictable. Staff is estimating an average of$3.83 per gallon for Fiscal Year 2010-2011. • The five-year replacement schedule has been updated due to new California Air Resource Board (CARB) regulations. Air Quality funding cannot be used for the CARB regulations, however staff will seek alternative funding as it becomes available, Significant Items of Capital Outlay • Replace John Deere Small Tractor to meet CARB requirements (Parks and Landscape, Open Space Management Fund will supplement the cost of the tractor in the amount of$1,900) $ 45,000 Performance Measures • Establish the benchmarks and parameters for a proactive management system for the City fleet. • Design a long-term plan to meet GARB regulations. 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Adopted Change (1) Budget Actual Budget Personnel 168,515 I 203,408 256,300 1 256,300 I 261,200 1.9% Operations & Maintenance 508,087 492,991 555,000 555,100 I 555,100 I 0,0% Capital Outlay I 286,412 262,074 606,300 606,300 43,100 (92,9%) Total 963,014 958,473 1,417,600 1,417,700 I 859,400 I (39.4%) (1) Percent Change: "09110 Adjusted Budget" column compared to"10/11" Budget' column. "N/A"=Not Applicable L 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: EQUIPMENT MAINTENANCE 8200 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 100,817 123,099 157,500 157,500 160,200 1020 Overtime Salaries 1,983 211 1,800 1,800 1,800 1540 Fringe Benefits 65,715 80,098 97,000 97,000 99,200 TOTAL PERSONNEL 168,515 203,408 256,300 256,300 261,200 OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 1,270 0 600 600 0 2030 Uniforms 510 933 2,200 2,200 1,900 3190 Contractual Services 5,217 1,744 1,500 1,600 1,500 4310 Fuel 214,047 175,449 237,100 237,100 239,200 4315 Automotive Parts and Supplies 9,624 9,504 9,900 9,900 9,900 4410 Chemical Supplies 800 941 2,100 2,100 2,100 4430 Small Equipment and Tools 4,332 4,049 6,000 6,000 5,000 5035 Vehicle Maintenance 190,227 229,897 216,400 216,400 217,300 5620 Vehicle Rental 19,200 0 0 0 0 6035 Telephone 460 574 1,600 1,600 1,300 7220 Administration Overhead 45,200 46,500 49,000 49,000 47,900 7225 Departmental Overhead 17,200 23,400 28,600 28,600 29,000 TOTAL OPERATIONS & MAINTENANCE 508,087 492,991 555,000 555,100 555,100 CAPITAL OUTLAY 8060 Vehicles and Equipment 286,412 262,074 606,300 606,300 43,100 TOTAL CAPITAL OUTLAY 286,412 262,074 606,300 606,300 43,100 TOTAL 963,014 958,473 1,417,600 1,417,700 859,400 FUNDING SOURCE: EQUIPMENT MAINTENANCE FUND ($859,400) L 9 Public Works F C4 M - ° Program Purpose The Facilities Program provides for and coordinates the maintenance and repairs of the City's buildings. These responsibilities include buildings used for city business, recreational activities, the Community Library, Police Department and public restrooms within City Parks, The Facilities Maintenance staff is also responsible for shipping, receiving and warehousing services for the City and special projects. Primary Activities The Facilities Maintenance program is responsible for the repair and maintenance of the City's buildings including the new Government Center Complex, Public Works Yard, Mystic Canyon Community Center, Sleepy Hollow Community Center, McCoy Equestrian Center, Grand Avenue Park and the Founders Recreation Center. The Facilities Maintenance program provides setup for meetings, assists in records storage and retrieval, and provides various services as needed to operate citywide functions. This program also maintains the City's 17 park restrooms, monument fixtures, and walkway lights. Significant Changes from Prior Year • One vacant Maintenance Worker position remains unfunded for FY 10-11 due to the economic downturn, but remains as an authorized position • The cost of custodial services and the landscape maintenance was significantly reduced through the Request for Proposal process • Budget for conference, meetings, and training was moved to City Manager Department, Human Resources division Significant Items of Capital Outlay • Renew lobby entrance floors $10,400 Performance Measures • Develop a digital imaging program for all City facilities. • Implement the Facility Replacement Program. 07/08 08/09 09/10 09110 10/11 Percent Actual Actual Adjusted Projected Adopted Change Budget Actual Budget (1) Personnel 343,245 280,772 I 256,800 255,700 257,100 0.1% Operations & Maintenance 668,693 I 947,683 979,600 996,200 I 967,100 (1.3%) Capital Outlay -2,403 35,312 I 0 0 10,400 N/A Total I 1,009,535 I 1,263,767 1,236,400 1,251,900 1,234,600 (.1%) (1) Percent Change: "09110 Adjusted Budget' column compared to"10/11 Budget"column, "N/A" = Not Applicable. L 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: FACILITIES MAINTENANCE 2510 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 203,600 168,923 153,600 153,600 155,000 1020 Overtime Salaries 2,243 4,362 5,900 4,900 2,900 1540 Fringe Benefits 137,402 107,487 97,300 97,200 99,200 TOTAL PERSONNEL 343,245 280,772 256,800 255,700 257,100 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 0 240 200 200 100 2015 Conferences, Meetings, and Training 1,759 1,500 1,100 1,100 0 2030 Uniforms 3,669 2,633 4,400 2,500 2,400 3189 Communications System Services 3,360 0 0 0 0 3190 Contractual Services 13,945 51,548 130,300 119,100 60,200 4430 Small Equipment and Tools 12,647 9,469 10,500 10,500 4,000 4445 Special Parts and Supplies 91,091 82,357 85,800 86,600 83,600 4450 Reference Materials and Services 0 0 300 300 0 5010 Parks and Landscape Maintenance 47,465 47,547 33,700 40,800 41,700 5012 Tree Maintenance 1,131 1,198 1,600 2,500 1,900 5020 Building and Structure Maintenance 28,636 32,879 41,900 58,500 51,900 5021 Custodial Services 101,714 177,104 228,600 178,000 220,400 5040 Communications Equipment Maintenance 0 436 1,200 1,200 1,200 5235 Distribution Plant Maintenance 50 0 700 700 700 5620 Vehicle Rental 64,800 96,500 46,800 46,800 46,400 6010 Water and Sewer 4,758 18,432 22,300 32,300 33,600 6015 Electricity 152,570 275,139 259,400 278,700 280,100 6030 Gas 4,949 25,486 20,400 35,000 39,500 6035 Telephone 111,170 96,824 61,500 72,500 70,200 7225 Departmental Overhead 20,400 23,400 23,900 23,900 24,200 7415 Special Departmental Expense 4,579 4,991 5,000 5,000 5,000 TOTAL OPERATIONS & MAINTENANCE 668,693 947,683 979,600 996,200 967,100 CAPITAL OUTLAY 8030 Buildings 0 4,291 0 0 10,400 8040 Improvements Other Than Buildings -7,741 0 0 0 0 8060 Vehicles and Equipment 5,338 31,021 0 0 0 TOTAL CAPITAL OUTLAY -2,403 35,312 0 0 10,400 TOTAL 1,009,535 1,263,767 1,236,400 1,251,900 1,234,600 FUNDING SOURCE: GENERAL FUND ($1,234,600) L 11 Public Works P . rks and Lan isTi_ape Maintwance Program Purpose The Parks and Landscape Program provides for the maintenance of 40 park facilities, over 700 acres of public landscaping, over 42,000 trees, and approximately 3,000 acres of public open space. The maintenance program provides safe, attractive settings for public recreational activities. These facilities improve the quality of life for the residents of the community. This Program provides weed abatement in public open space, lake maintenance, rodent control, and urban forestry management. Primary Activities Activities within this program include maintaining City parks, medians, common areas and slopes. The City's Parks and Landscape Division staff responds to customer complaints, requests, after- hours emergencies, and manages the landscape maintenance contracts. Additional maintenance responsibilities include: weed abatement, tree maintenance, irrigation testing, water management, vandalism repair, trail maintenance, litter removal from public parks, landscape and open space. This division provides emergency response for hazards and safety issues. This Program also coordinates the acceptance of additional landscape areas into the City's maintenance program. Significant Changes from Prior Year • Two vacant positions, Maintenance Worker I/II and Senior Maintenance worker, remain unfunded for FY 10/11 due to the economic downturn, but remain as authorized positions. • The Maintenance and Operations Manager salary was more equitably spread between Streets and Parks and Landscape budgets. • The cost of landscape maintenance services were significantly reduced through the RFP process. Significant Items of Capital Outlay • Park Improvement FY 10/11 $ 332,400 • Plant, Restoration, Irrigation & Upgrade FY 10111 $ 149,000 • Tree Inventory and GPS $ 65,000 Performance Measures • • Complete retrofitting of the irrigation system with water-wise controllers using MWD grant funding, 07/08 08/09 09/10 09/10 10/11 Percent • Actual Actual Adjusted Projected Adopted Change (1) Budget Actual Budget Personnel 926,356 922,182 837,400 845,300 830,700 I (0.8%) Operations & Maintenance 7,449,982 7,714,623 7,659,700 7,657,100 7,211,800 (5.8%) Capital Outlay 15,719 58,236 1,009,600 I 1,009,600 I 556,400 (44.9%) Total 8,392,057 8,695,041 9,506,700 I 9,512,000 I 8,598,900 (9.5%) I (1) Percent Change: "09110 Adjusted Budget" column compared to"10111 Budget" column. "N/A" = Not Applicable. L 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE MAINTENANCE 8400 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 535,750 529,868 515,100 521,700 506,100 1020 Overtime Salaries 48,207 59,339 700 5,900 4,200 1540 Fringe Benefits 342,399 332,975 321,600 317,700 320,400 TOTAL PERSONNEL 926,356 922,182 837,400 845,300 830,700 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2,501 1,685 2,700 2,700 1,900 2015 Conferences, Meetings, and Training 4,097 3,601 1,600 1,600 1,600 2030 Uniforms 9,915 7,608 7,700 7,700 7,900 3010 Legal Services 0 4,180 0 0 0 3020 Financial Services 26,767 26,945 30,000 30,000 30,300 3090 Professional Services 4,050 0 28,800 28,800 0 3115 Information Technology Service Charge 20,300 21,300 34,900 34,900 34,900 3190 Contractual Services 108,463 62,443 128,200 87,500 73,900 4245 Traffic Signs 1,199 1,294 3,500 2,600 2,500 4410 Chemical Supplies 2,355 3,058 2,500 4,300 4,300 4430 Small Equipment and Tools 9,138 11,597 11,500 11,500 11,500 4445 Special Parts and Supplies 107,608 65,563 83,400 83,900 73,000 4450 Reference Materials and Services 240 106 200 400 200 5010 Parks and Landscape 2,475,688 2,619,473 2,610,000 2,610,000 2,198,200 5012 Tree Maintenance 285,043 293,685 166,900 189,300 179,700 5020 Building and Structure Maintenance 15,026 26,734 24,800 39,600 39,600 5021 Custodial Services 41,201 40,669 42,400 41,200 42,000 5235 Distribution Plant Maintenance 278 1,840 0 0 0 5490 Other Structural Repair and Maintenance 37,233 42,197 46,800 50,300 39,200 5590 Equipment Maintenance 7,838 6,782 10,000 10,000 10,400 5610 Facilities Rental 0 15,510 7,900 0 7,800 5620 Vehicle Rental 254,000 210,100 111,000 111,000 115,700 5625 Equipment Rental 10,531 2,093 14,300 14,300 4,300 6010 Water 1,092,956 1,108,328 1,200,000 1,176,700 1,270,200 6015 Electricity 137,439 141,478 137,900 143,800 145,200 6020 Street Light Power 475,777 501,419 495,300 522,500 524,000 6035 Telephone 10,431 11,075 12,100 7,200 5,500 7046 Taxes and Assessments 4,408 4,430 4,600 4,600 4,600 7220 Administrative Overhead 634,100 652,500 687,800 687,800 672,600 7225 Departmental Overhead 1,671,400 1,826,930 1,752,900 1,752,900 1,710,800 TOTAL OPERATIONS & MAINTENANCE 7,449,982 7,714,623 7,659,700 7,657,100 7,211,800 L 13 �� � %/ . wok: M 4 �f��- � • ) } 2: : ! %J f , _ . - « Zirt CITY ORPORAEDL1\ 1 Thisgeintentionally letf blank. L 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE MAINTENANCE 8400 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8030 Buildings 0 0 74,100 74,100 0 8040 Improvements Other Than Building 8,728 529 891,300 891,300 546,400 8060 Vehicles and Equipment 6,991 57,707 44,200 44,200 10,000 TOTAL CAPITAL OUTLAY 15,719 58,236 1,009,600 1,009,600 556,400 TOTAL 8,392,057 8,695,041 9,506,700 9,512,000 8,598,900 FUNDING SOURCE: GENERAL FUND ($641,000) LANDSCAPE AND LIGHTING DISTRICT FUNDS ($7,795,100) -See Note LOS SERRANOS LIGHTING DISTRICT FUNDS ($10,800) VELLANO LANDSCAPE AND LIGHTING DISTRICT FUNDS ($152,000) Note: 1) General Fund is subsidizing Landscape and Lighting District Funds in the amount of$313,800 2) General Fund obligation to Landscape and Lighting District Funds in the amount of$266,800 L 15 Public Works an-itation Main - nan e Program Purpose The Sanitation Division maintains the reliability of the entire sewage system in a state that assures conveyance of all wastewater generated within the City limits to a treatment facility for further processing. Primary Activities The Sanitation Division's primary task is preventative maintenance of the sewer system, including lift stations, sewer mains, and all appurtenances. Other duties include responding to customer complaints, minor repairs and maintenance to sewer facilities. Significant Changes from Prior Year • Personnel change attributed to increased Water and Sewer Manager support and adding employee from Storm Drain. • Budget reflects an increase in sewer treatment fees of Inland Empire Utilities Agency's current rate of$10.75 to $11.14 per EDU. • Inland Empire Utilities Agency sampling requirements have been decreased therefore reducing contractual services budget. • Projected rebuilding of pumps will increase equipment maintenance budget. Significant Items of Capital Outlay • Repairs to sewer lines $ 100,000 • Fall Protection Safety System $ 18,000 • Pole camera $ 11,000 Performance Measures • Use Global Positioning System and create attributes of 33% of manholes. • Clean 75 miles of sewer line by the end of the fiscal year. • Repair hotspots or areas needing extra maintenance in the sewer system. 07108 08/09 09/10 09110 10/11 Percent Actual Actual Adjusted Project Adopted Change (1) Budget Actual Budget Personnel 520,877 I 548,350 557,400 I 562,300 708,200 27.1% Operations & Maintenance 3,372,404 3,784,437 3,966,500 3,977,900 4,083,900 3.0% Capital Outlay I 43,463 252,845 234,800 234,800 I 129,000 I (45.1%) Total 3,936,744 I 4,585,632 I 4,758,700 I 4,775,000 4,921,100 3.4% (1) Percent Change: "09/10 Adjusted Budget" column compared to"10111 Budget" column. "N/A" Not Applicable. L 1 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 8120 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 314,571 333,519 334,100 339,000 424,100 1020 Overtime Salaries 856 2,444 2,900 2,900 2,900 1540 Fringe Benefits 205,450 212,387 220,400 220,400 281,200 TOTAL PERSONNEL 520,877 548,350 557,400 562,300 708,200 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 806 667 1,500 1,200 1,500 2015 Conferences,Meetings,and Training 831 1,592 1,000 1,000 1,000 2030 Uniforms 4,132 4,838 4,600 5,300 6,000 3010 Legal Services 1,161 1,862 500 500 500 3020 Financial Services 2,438 2,117 2,500 2,500 2,600 3090 Professional Services 13,403 64,061 0 0 0 3115 Information Technology Service Charges 28,600 15,900 34,000 34,000 25,000 3165 Sewer Treatment Services 2,568,494 2,746,184 3,100,100 3,098,000 3,228,900 3190 Contractual Services 33,544 35,420 43,100 43,100 25,200 4245 Traffic Signs 992 999 1,000 1,000 1,000 4410 Chemical Supplies 27,296 17,895 32,000 32,000 38,300 4430 Small Equipment and Tools 14,079 14,161 16,600 16,600 13,600 4445 Special Parts and Supplies 11,546 13,869 15,800 14,000 13,700 4450 Reference Materials and Services 106 0 0 300 200 5020 Building and Structure Maintenance 4,380 997 2,500 2,500 2,000 5110 Street Repair and Maintenance 6,800 0 1,000 1,000 1,000 5310 Sanitary Sewer Line Maintenance 48,683 90,891 25,000 25,000 25,000 5490 Other Structural Repair and Maintenance 375 2,794 2,500 2,500 1,000 5590 Equipment Maintenance 24,148 30,370 26,200 42,000 42,000 5620 Vehicle Rental 139,000 235,800 147,500 147,500 149,600 5625 Equipment Rental 0 0 500 500 500 6010 Water 1,199 15,483 8,500 5,500 8,500 6015 Electricity 18,880 31,673 35,400 37,500 38,000 6030 Gas 0 534 500 500 500 6035 Telephone 2,698 3,263 3,600 3,300 4,300 7220 Administrative Overhead 318,800 328,000 345,700 345,700 338,100 7225 Departmental Overhead 97,900 118,800 106,900 106,900 111,000 7610 Uncollectible Accounts 2,113 6,267 8,000 8,000 4,900 TOTAL OPERATIONS & MAINTENANCE 3,372,404 3,784,437 3,966,500 3,977,900 4,083,900 L 17 77......-- . ..;.4. *fib; 4134..-1,f'per;- 140% 4 M ''4 xfit Vi::b N . ., `n''.5'. Irl.t '::, CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. L 1 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS • PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 8120 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED( ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8040 Improvements other than Building 0 0 84,800 84,800 0 8060 Vehicles and Equipment 43,463 252,845 0 0 29,000 8210 Sanitary Sewer Lines 0 0 150,000 150,000 100,000 TOTAL CAPITAL OUTLAY 43,463 252,845 234,800 234,800 129,000 TOTAL 3,936,744 4,585,632 4,758,700 4,775,000 4,921,100 FUNDING SOURCE: SEWER UTILITY FUND ($4,921,100) L 19 Public Works Stobrrn S stem Maintenance Program Purpose The purpose of the Storm System Maintenance Program is to ensure that all storm drain facilities and storm channels are maintained properly and provide the City with the means to comply with the National Pollutant Discharge Elimination System (NPDES) provisions of the Federal Clean Water Act of 1972. Primary Activities The Storm System Maintenance Program maintains and cleans the storm drainage facilities, . including catch basins, storm drains, culverts, storm drainage pipes, storm channels, and retention and detention basins within the City. Scheduled maintenance is required in order to comply with Federal regulations. Significant Changes from Prior Year • Personnel expense has been returned to Sanitation budget. • Budget reflects maintenance of inlet/outlet basin per 1605 permit. • Completion of 1605 permit process has reduced professional services. • Weed abatement is no longer outsourced. • Equipment rental has been reduced for Los Serranos channel. Significant Items of Capital Outlay • None Performance Measures • Use Global Positioning System and create attributes of 33% of manholes and catch basins. 07/08 08/09 09/10 09110 10/11 Percent Actual Actual Adjusted Projected Adopted Change (1) Budget Actual Budget Personnel 62,346 I 71,377 I 75,400 75,400 I 0 (100%) Operations & Maintenance I 39,407 43,576 87,300 I ' 87,300 24,500 (71.9%) Capital Outlay 1 0 0 0 0 0 N/A Total 101,753 I 114,953 162,700 I 162,700 24,500 (84,9%) (1) Percent Change: "09/10 Adjusted Budget" column compared to"10/11 Budget' column. "NIA"= Not Applicable. L 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: STORM SYSTEM MAINTENANCE 8121 FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 37,063 42,004 44,600 44,600 0 1020 Overtime Salaries 0 350 0 0 0 1540 Fringe Benefits 25,283 29,023 30,800 30,800 0 TOTAL PERSONNEL 62,346 71,377 75,400 75,400 0 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 110 298 200 200 0 2015 Conferences, Meetings, and Training 172 140 200 200 0 2030 Uniforms 535 548 800 800 0 3090 Professional Services 1,929 5,574 23,100 23,100 2,000 3190 Contractual Services 9,978 12,617 24,500 24,500 3,300 4430 Small Equipment and Tools 12 0 0 0 200 4445 Special Parts and Supplies 625 1,657 19,200 19,200 1,000 5315 Storm Drain Line Maintenance 0 0 0 0 5,000 5490 Other Structure Repair and Maintenance 2,690 10 1,000 1,000 1,000 5620 Vehicle Rental 18,700 18,800 9,400 9,400 9,600 5625 Equipment Rental 0 0 5,400 5,400 0 6035 Telephone 456 532 600 600 0 7225 Departmental Overhead 4,200 3,400 2,900 2,900 2,400 TOTAL OPERATIONS & MAINTENANCE 39,407 43,576 87,300 87,300 24,500 CAPITAL OUTLAY 8060 Vehicles and Equipment 0 0 0 ( 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 TOTAL 101,753 114,953 162,700 162,700 24,500 FUNDING SOURCE: GENERAL FUND ($16,800), GAS TAX FUND ($7,700) L 21 Public Works • Program Purpose The Street Maintenance Program provides maintenance of public improvements located in the right- of-way. This includes providing safe clean roads, sidewalks, curbs and gutters. The maintenance and repair of traffic control devices is a part of this program. The division provides preventive maintenance including street sweeping and repairs for approximately 200 lane miles of public streets through a combination of City work force and contract services. The management of approximately 3,800 street trees, not within the lighting and landscape districts, is also a part of this program. The Street Maintenance Division coordinates the pavement management program along with the Capital Improvement Program team and provides the necessary field activities to identify and replace any unsafe curb, gutter, or sidewalk throughout the City. The Street Sweeping Enforcement keeps the City in compliance with NPDES as well as generating General Fund revenue. For fiscal year 2010- 2011 staff estimates that revenue to be $261,000. Primary Activities Through a combination of City staff and contractors, the Street Maintenance Division repairs street failures such as potholes, trench failures, cracks, water repair patches and general pavement failure. Curb, gutter and sidewalk maintenance are also conducted using City personnel. Tree trimming, street striping, traffic signal repair and maintenance, installation of traffic engineering requests, weed abatement of non-landscaped areas along roadways, and street sweeping are achieved through contractual services and part-time street sweeping ticketing staff. The City's Street Maintenance crew performs sign installations, traffic control in support of emergencies, hazardous material spill response, and continues to increase the amount of concrete replacement and street repairs performed by staff. The Division is also responsible for cleaning debris and removing graffiti from public right-of-way. Significant Changes from Prior Year • One vacant Senior Maintenance Worker position remains unfunded for FY 10111, but remains as an authorized position. • The street sweeping contract for fiscal year 2010-2011 will be re-bid. • Traffic signal maintenance costs totaling $129,900 was moved to the Engineering budget. • So Cal Edison requested the removal of the driver feedback signs from the streetlight poles. Staff will install new poles and relocate all the signs. Significant Items of Capital Outlay • Poles for Driver Feedback Signs $ 10,000 • Annual Street Tree Improvement Project 5,000 Performance Measures • Identify and replace 100 STOP signs throughout the city • Install 11 poles and 11 Driver Feedback Signs on city-owned poles • Continue to upgrade street name signs as required per FHWA • Continue the sign inventory L 22 Public Works Street aintenance 07/08 . 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Adopted Change(1) Budget Actual Budget Personnel I 532,340 588,976 631,800 582,100 I 629,800 I (3.0%) Operations &Maintenance 11,066,598 I 1,159,565 p 1,046,700 1,063,000 915,800 I (12,5%) Capital Outlay 67,351 12,660 I 41,500 41,700 15,000 (63.9%) Total 1,666,289 1,761,201 I 1,720,000 1,686,800 I 1,560,600 (9.3%) (1) Percent Change: "09/10 Adjusted Budget" column compared to "10-11 Budget" column. "N/A" = Not Applicable. L 23 441.1% Z d"k' Z r r, '3 b, -*ter ��` i `•` cis, - . •^* ii ...,*•:.-' ,—,":-.N.„._ CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. L 24 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: STREET MAINTENANCE 8300 FY 2007-08 FY 200809 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 279,908 306,373 318,300 298,500 327,800 1015 Part Time Salaries 34,811 38,635 57,200 42,700 42,800 1020 Overtime Salaries 8,571 12,072 13,400 15,900 13,000 1540 Fringe Benefits 209,050 231,896 242,900 225,000 246,200 TOTAL PERSONNEL 532,340 588,976 631,800 582,100 629,800 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 419 799 400 400 500 2015 Conferences, Meetings, and Training 2,950 3,139 3,000 3,000 1,400 2030 Uniforms 6,668 4,881 5,900 5,900 5,800 3020 Financial Services 18,490 19,476 20,000 20,000 20,000 3190 Contractual Services 663 14,100 29,800 19,800 9,800 4245 Traffic Signs 39,345 30,759 29,500 29,500 21,000 4430 Small Equipment and Tools 4,653 5,944 2,000 2,000 2,000 4445 Special Parts and Supplies 30,637 25,405 21,000 26,000 26,000 4450 Reference Material 154 0 200 200 200 5012 Tree Maintenance 59,672 60,773 63,000 63,000 64,700 5110 Street Repair and Maintenance 18,702 20,334 20,000 30,000 30,000 5111 Street Sweeping 168,331 173,358 179,900 179,900 185,200 5112 Pavement Striping 4,420 12,545 3,000 3,000 3,000 5115 Traffic Signal Maintenance 129,149 140,829 129,900 129,900 0 5590 Equipment Maintenance 798 806 1,000 500 500 5620 Vehicle Rental 214,900 253,200 139,500 139,500 145,300 6015 Electricity 33,277 34,992 37,000 37,000 37,200 6020 Street Light Power 144,641 159,784 159,200 169,500 167,000 6035 Telephone 13,229 10,741 10,200 11,700 12,800 7220 Administrative Overhead 142,300 146,400 154,300 154,300 150,900 7225 Departmental Overhead 33,200 41,300 37,900 37,900 32,500 TOTAL OPERATIONS& MAINTENANCE 1,066,598 1,159,565 1,046,700 1,063,000 915,800 CAPITAL OUTLAY 8040 Improvements other than Building 0 0 15,000 15,000 15,000 8060 Vehicle and Equipment 67,351 12,660 26,500 26,700 0 TOTAL CAPITAL OUTLAY 67,351 12,660 41,500 41,700 15,000 TOTAL 1,666,289 1,761,201 1,720,000 1,686,800 1,560,600 FUNDING SOURCE: GAS TAX (1,198,600) GENERAL FUND ($73,900) MEASURE I FUND ($3,400) STREET SWEEPING ASSESSMENTS ($284,300) SLEEPY HOLLOW ASSESSMENTS ($400) L 25 Public Works Watt Program Purpose The Water Division procures and maintains a reliable water supply to ensure a consistent delivery to its residents. Maintaining the integrity of the distribution system and storage facilities insures a dependable, adequate means to provide this service to its customers. Primary Activities The Water Program insures that all Federal and State water quality requirements for potable water are being met or surpassed through the testing of its water supply. The Water Division develops and implements preventive maintenance programs for all City owned water infrastructure including pipelines, water wells, booster stations, and storage facilities. Significant Changes from Prior Year • Vacant Water Quality Technician III I position will remain unfunded for FY 10111, but the position remains as an authorized position. • Portion of Water and Sewer Manager's salary moved to Sanitation. • Budget reflects continued increases in water rates from providers. • Joint venture Monte Vista Water District capital expense and Chino Basin Desalter capital expense will be included in water expense account 6011. • Water meter replacement program suspended for this fiscal year reducing professional services and capital expense, Significant Items of Capital Outlay • Water Meters $ 100,000 • Leak correlator 20,000 • Control valve/meter 55,000 Performance Measures • Use Global Positioning System and assign attributes to pressure reducing stations, inlet and outlet valves as well as other water appurtenances. • Use Global Positioning System to locate booster stations, water wells and reservoirs. • File Best Management Practices report through the California Urban Water Conservation Council. 07/08 08/09 09/10 09/10 10/11 Percent Actual Actual Adjusted Projected Adopted Change Budget Actual Budget (1) Personnel 1,632,427 1,855,394 2,007,700 1,957,700 1,995,700 (.6%) Operations & Maintenance 12,367,342 I 14,396,419 I 14,971,500 I 16,452,400 1 17,457,100 16.6% Capital Outlay I 360,473 I 1,554,733 1,527,700 1,528,100 I 175,000 I (88.5%) Total 14,360,242 17,806,546 18,506,900 19,938,200 I 19,627,800 I (6.1% (1) Percent Change: "09/10 Adjusted Budget" column compared to "10/11 Budget" column. "N/A" = Not Applicable. L 26 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: WATER 8110 • - FY 2007-08 FY 2008-09 FY 2009-10 FY 2009-10 FY 2010-11 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 931,522 1,066,467 1,174,800 1,124,800 1,157,600' 1015 Part-Time/Seasonal Wages 11,283 5,277 11,000 11,000 23,200 1020 Overtime Salaries 57,436 49,987 52,100 52,100 32,100 1540 Fringe Benefits 632,186 733,663 769,800 769,800 782,800 TOTAL PERSONNEL 1,632,427 1,855,394 2,007,700 '1,957,700 1,995,700 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 3,322 3,151 3,500 3,800 3,200 2015 Conferences, Meetings, and Training . 7,449 9,568 3,700 3,600 3,200 2030 Uniforms 13,502 11,087 14,000 14,000 13,800 3010 Legal Services 222,527 84,390 60,000 60,000 30,000 3020 Financial Services 14,887 15,659 20,500 20,500 20,700 3090 Professional Services 115,824 103,229 261,200 261,200 120,000 3115 Information Technology Service Charges 112,000 42,400 95,500 95,500 57,500 3190 Contractual Services 121,673 173,675 261,700 261,700 126,000 4030 Printing and Photocopying 7,816 6,610 8,900 8,900 8,900 4035 Postage and Express Delivery 3,375 3,816 10,000 6,500 5,100 4245 Traffic Signs 3,911 2,524 3,000 3,000 1,500 4410 Chemical Supplies 7,138 18,328 30,100 15,000 30,800 4430 Small Equipment and Tools 18,863 25,930 25,000 19,000 12,900 4445 Special Parts and Supplies 43,668 36,818 40,000 40,000 34,000 4450 Reference Materials and Services 114 194 900 900 900 5010 Parks and Landscape 4,154 4,157 4,800 4,800 4,800 5020 Building and Structure Maintenance 5,816 1,518 1,000 1,000 1,000 5110 Street Repair and Maintenance 78,760 65,028 55,000 55,000 55,000 5220 Water Lines and Mains Maintenance 25,092 36,265 93,500 93,500 25,000 5225 Meter Maintenance 5,101 9,303 10,000 10,000 10,000 5235 Distribution Plant Maintenance 99,291 88,918 115,700 115,700 100,000 5490 Other Structural Repair and Maintenance 10,561 9,583 9,500 9,500 1,500 5590 Equipment Maintenance 24,229 35,321 28,000 65,000 500 5620 Vehicle Rental 407,000 439,700 262,500 262,500 263,200 5625 Equipment Rental 197 611 500 500 500 5690 Other Rental 167 129 200 200 200 6010 Water 6,462,523 8,263,246 8,630,100 10,100,000 9,959,100 6011 Water Joint Venture Fixed Costs 0 0 0 0 1,644,300 6025 Water Pumping Power 739,752 976,127 926,200 926,200 935,200 6030 Gas 0 427 500 500 500 6035 Telephone 9,100 11,283 12,600 11,000 13,200 7010 Interest Payments 1,085,533 1,059,009 1,030,800 1,030,800 994,500 7015 Principal Payments 1,146,377 1,184,895 1,200,000 1,200,000 1,240,000 L 27 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: WATER 8110 FY 200708 FY 2008-09 FY 2009-10 FY 200910 FY 2010-11 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (Continued) 7220 Administrative Overhead 1,188,200 1,222,700 1,288,700 1,288,700 1,260,300 7225 Departmental Overhead 354,800 405,400 405,600 405,600 418,900 7610 Uncollectible Accounts 10,989 23,186 23,000 23,000 25,600 7710 Developer Reimbrs Agreements 0 3,099 0 0 0 7810 Water Conservation 13,631 19,135 35,300 35,300 35,300 TOTAL OPERATIONS & MAINTENANCE 12,367,342 14,396,419 14,971,500 16,452,400 17,457,100 CAPITAL OUTLAY 8060 Vehicles and Equipment 43,463 329,803 45,000 45,400 75,000 8110 Street, Curbs, Gutters, Sidewalks 0 0 415,000 415,000 0 8410 Water Lines and Mains 29,500 0 0 0 0 8420 Water Meters 287,510 1,224,930 1,024,000 1,024,000 100,000 8450 Water Supply Facilities 0 0 43,700 43,700 0 TOTAL CAPITAL OUTLAY 360,473 1,564,733 1,527,700 1,528,100 175,000 TOTAL 14,360,242 17,806,546 18,506,900 19,938,200 19,627,800 FUNDING SOURCE; WATER UTILITY FUND ($19,627,800) L 28 CURRENT YEAR CAPITAL i .._________ PROGRAM __, 13• C X ow O 73 fall Z rn -'': Z 17 _A > 17 Xi X C) O > y � GIIC/ .3• / i ,N f . . ... . c 41- 1...' • - k.,. 1411r).- ' '' • • if¢,_ 4�T • , 1 7' • CPM' e ` S� _ 3 +.tib- ...�, r •A �`. e l I I CITY OF CHINO HILLS FISCAL YEAR 2010/11 - - , ' 1 . L . 1 1 • . 111 , 1 1 ".• -■`. I The Capital Improvement Program (CIP) for fiscal year 2010/11 is fully funded and will utilize a combination of developer impact fees, general and special revenues, and, in some cases, existing reserves to complete the needed improvements. The proposed resources that will be used to support the 2010/11 CIP are included in this section following this page. Enhanced revenues and additional funding sources will be necessary to achieve funding for completion of the long-term program. This year's portion of the long-term CIP includes projects carried over from the 2009/10 fiscal year plus new projects totaling $40,786,600. Streets $18,443,800 Public Facilities 6,042,300 Parks/Open Space 1,750,600 Water 3,518,000 Recycled Water 5,364,300 Sewer/Storm Drain 5,667,600 Total $40,786,600 M I p if Y y .iv . ,Yaig "A - 4' ..5 T..'h1 h3ll/:: P :Ywenc1/4%S4il. .,,le CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. M 2 CITY OF CH1NO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Proiect Name Rollover New Total Streets: Peyton Drive/Eucalyptus Avenue Project (3rd Qtr Adj) $ 11,396,500 $ - $ 11,396,500 Fairfield Ranch Phase 11 476,200 - 476,200 Los Serranos Infrastructure Improvement Project- Phase II 99,600 - 99,600 Carbon Canyon Road (SR 142) Widening 44,000 - 44,000 Los Serranos Infrastructure Improvements - SRTS 907,200 - 907,200 Pine Avenue Extension 7,000 - 7,000 Los Serranos Infrastructure Improvements-SRTS- Cycle 2 856,200 - 856,200 Street Improvement Project-Annual (09/10) 720,000 356,100 1,076,100 Rehabilitation of Peyton Drive South of CHP 1,116,000 - 1,116,000 Pave Fairway Drive (Amendment 09/10) 220,000 - 220,000 Rehabilitation of Peyton Drive from Grand Avenue to SR 71 860,000 - 860,000 Street Improvement Project-Annual (10/11) - 850,000 850,000 Sidewalk Replacement Program -Annual (10/11) - 150,000 150,000 Striping Program -Annual (10/11) - 50,000 50,000 Circulation Enhancement Program -Annual (10/11) - 20,000 20,000 Traffic Controller Upgrade Program -Annual (10/11) - 10,000 10,000 Los Serranos Infrastructure Phase 2A - 305,000 305,000 Total Streets $ 16,702,700 $ 1,741,100 $ 18,443,800 Public Facilities: Mystic Canyon Recreation Building Replacement $ 20,400 $ - $ 20,400 Chino Hills Community Center 3,826,900 - 3,826,900 Material Storage Upgrade &Water Clarifier 123,100 - 123,100 City Entrance Monument Signs - Phase II 348,000 - 348,000 McCoy Enhancement Program (Donation) 973,800 973,800 Library Enhancement Phase II (Donation) 75,000 75,000 Various Facilities Improvements - 12,000 12,000 Founders Recreation Facilities - 220,000 220,000 Solar Panels at the City Yard 443,100 443,100 Total Facilities $ 5,367,200 $ 675,100 $ 6,042,300 Parks/Open Space: Grand Ave Park Turf&Soil Replacement $ 493,000 $ - $ 493,000 Crossroads Park North Restroom Enlargement 66,200 - 66,200 English Springs Park Restroom 162,500 - 162,500 Richland Pinehurst Community Park 1,028,900 - 1,028,900 Total Parks and Open Space $ 1,750,600 $ - $ '1,750,600 M 3 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY hi 14;4101 Proiect Name Rollover New Total Water: Supervisory Control & Data Acquisition System (SCADA) $ 600,000 $ - $ 600,000 Arsenic Remediation in City Well 15B 295,500 900,000 1,195,500 Upgrade Pressure Reducing Stations 321,600 - 321,600 Well 16 ASR 85,000 710,100 795,100 Replacement of Tank (R-7) 40,000 - 40,000 Well No. 5 Upgrades 300,000 - 300,000 Pump to Waste Lines - 207,500 207,500 B-9 Arsenic Analyzer - 58,300 58,300 Total Water $ 1,642,100 $ 1,876,900 $ 3,518,000 Recycled Water: High Zone Recycled Water System $ 2,849,900 $ - -$ 2,849,900 Intermediate Zone Recycled Water Reservoir 2,416,000 - 2,416,000 Additional Pump @ Soquel Cyn Pump Station 98,400 - 98,400 Total Recycled Water $ 5,364,300 $ - $ 5,364,300 Sewer/Storm Drains: Los Serranos Channel Mitigation Project $ 9,200 $ - $ 9,200 English Channel Improvement 4,988,300 - 4,988,300 Eucalyptus Sewer Line Access 243,900 - 243,900 Sewer Main Repair- Boys Republic 10,000 - 10,000 Pipeline Avenue to Woodview Road Sewer Line Modification 83,600 - 83,600 Springer Court Drainage Mitigation 57,600 - 57,600 Butterfield Ranch Lift Station 100,000 - 100,000 Pomona Rincon Lift Station Upgrade 100,000 - 100,000 Fairfield Ranch Lift Sta. Generator - 75,000 75,000 Total Sewer/Storm Drains $ 5,592,600 $ 75,000 $ 5,667,600 Total 2010111 Projects $ 36,419,500 $ 4,367,100 $ 40,786,600 M 4 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY 2009110 CO,. ; y 117'$; Projected Project Name Actual Streets: Los Serranos Infrastructure Improvements - Phase 1B 1,137,100 Traffic Signal Control Replacement Program 20,000 Street Improvement Program - FY 08/09 1,260,000 Street Tree Improvement Project- FY 09/10 15,000 Rolling Ridge Pavement Rehabilitation 145,000 Traffic Signal @ Butterfield 220,000 Circulation Enhancement Program - FY 09/10 20,000 Sidewalk Replacement Program - FY 09/10 120,000 Striping Program -FY 09/10 50,000 Traffic Controller Upgrade- FY 09/10 25,000 Total Streets $ 3,012,100 Public Facilities: Civic Center Reuse 61,800 Emergency Generator Switch 11,000 Library Enhancement 191,600 City Yard Building Painting 18,200 Government Center- FFE 170,000 Founders Demolition (CIP Amendment 09/10) 46,000 Total Public Facilities $ 498,600 Parks and Open Space: Park Improvement Project- FY 08/09 296,000 Park Facilities Painting and Repairs- FY 08/09 75,800 Community Park Restroom Retrofit 26,500 Total Parks and Open Space $ 398,300 Landscape: Plant, Restoration, Irrigation and Upgrade - FY 08/09 281,400 Irrigation Controller Replacement Program 1,191,900 Total Landscape $ 1,473,300 Water: Ilex Street Water Pipeline Upgrade 134,500 Total Water $ 134,500 Recycled Water: Pipeline Avenue Recycled Waterline 1,043,700 Total Recycled Water $ 1,043,700 TOTAL 2009/10 COMPLETED PROJECTS $ 6,560,500 M 5 s 7 ' 4t\ 3/ % ,: 4- «. \4 / 6 2c 7r . * + v " a y « =w «w 6 - f a « «tea_ CITY OF CHINO HILLS INCORPORATED 1991 This page intentionally leftblank. M6 2010/11 Capital Improvement Program Detail STREETS Project Name: Peyton Drive/Eucalyptus Avenue Project Project Number: 800129 Program Year Initiated: 1997/98 Construction Year: 2009/10 Project Description: The entire project provides for widening of Peyton Drive from Grand Avenue to Chino Hills Parkway and extending Eucalyptus Avenue west of Peyton Drive to Galloping Hills Road. Phase I (Grand Avenue to English Road) was completed in 2007. Phase Il — current construction - includes English Road to Eucalyptus Avenue. Phase III (Eucalyptus Avenue to Chino Hills Parkway) will be constructed in conjunction with the English Channel improvements. Funding Source: SAFETEA-LU Grant (FHWA Grant) - $4,754,800; SANBAG Grant - $6,341,700; Water Facilities Fee - $300,000 Prior Expenditures: $12,509,800 2009/10 Rollover: $11,396,500 Total Project Estimate: $23,906,300 Project Name: Fairfield Ranch Road - Phase ll Project Number: 800364 Program Year Initiated: 2000101 Construction Year: 2013114 (estimate) Project Description: Roadway and drainage improvements on Fairfield Ranch Road between its current terminus near Big League Dreams of Chino Hills Sports Park and Pine Avenue. Current funding is for environmental clearance and preliminary engineering only. Funding Source: Transportation and Community System Preservation Grant (FHWA Grant) — $106,400; Community Facilities District (CFD) No. 10 $296,300; Gas Tax— 73,500 Prior Expenditures: $231,700 2009/10 Rollover: $476,200 Future Budget: $6,192,100 Total Project Estimate: $6,900,000 M 7 Project Name: Los Serranos Infrastructure Improvement Project— Phase II Project Number: S06002 Program Year Initiated: 2005/06 Construction Year: Future Project Description: This is the second phase of a multi-phase project to provide storm drain, curb, gutter, sidewalk, and street improvements in the Los Serranos neighborhood in conformance with the approved Los Serranos Infrastructure Improvements Master Plan. Funding Source: Measure I Prior Expenditures: $250,400 2009/10 Rollover: $99,600 Future Budget: $3,549,600 Total Project Estimate: $3,899,600 Project Name: Carbon Canyon Road (SR 142) Widening Project Number: 507002 Program Year Initiated: 2006/07 Construction Year: 2011/12 Project Description: Lengthening the westbound two-lane section of Carbon Canyon Road at Chino Hills Parkway by 1,000 feet. Initial funding is for design only. Caltrans to pay two-thirds of the total project costs. Funding Source: Gas Tax - $19,200; Measure I - $24,800 Prior Expenditures: $16,100 2009/10 Rollover: $44,000 Future Budget: $340,000 Total Project Estimate: $400,100 Project Name: Los Serranos Infrastructure Improvements -- SRTS . Project Number: S07011 Program Year Initiated: 2007/08 Construction Year: 2010/11 Project Description: Construct sidewalks, ADA access ramps, curb/gutter, and install street lights on various streets in the Los Serranos neighborhood. Funding Source: Safe Routes to School Grant Prior Expenditures: $125,800 2009/10 Rollover: $907,200 Total Project Estimate: $1,033,000 M 8 Project Name: Pine Avenue Extension Project Number: S08005 Program Year Initiated: 2007/08 Construction Year: 2013/14 (estimate) Project Description: Extend and realign Pine Avenue between State Route 71 in Chino Hills and El Prado Road in Chino. City of Chino has the lead as they received Federal transportation funds for this project. Initial funding is for coordination with Chino. Funding Source: Measure I Prior Expenditures: $1,900 2009/10 Rollover: $7,000 Future Budget: $7,300,000 Total Project Estimate: $7,308,900 Project Name: Los Serranos Infrastructure Improvements s SRTS -- Cycle 2 Project Number: S09009 Program Year Initiated: 2007/08 Construction Year: 2010/11 Project Description: Construct sidewalks, ADA access ramps, curb/gutter, and install street lights on various streets in the Los Serranos neighborhood. Funding Source: Safe Routes to School Grant 2009/10 Rollover: $856,200 Total Project Estimate: $856,200 Project Name: Street Improvement Program (Annual -- FY 09/10) Project Number: 510003 Program Year Initiated: 2009/10 Construction Year: Annual Project Project Description: Annual overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I - $720,000; Traffic Congestion Relief Fund - $356,100 2009/10 Rollover: $720,000 2010/11 Budget: $356,100 Total Project Estimate: $1,076,100 M 9 STREETS (continued) Project Name: Rehabilitation of Peyton Drive (South of CHP) Project Number: S10007 Program Year Initiated: 2009/10 Construction Year: 2010/11 Project Description: Rehabilitation of Peyton Drive from Chino Hills Parkway south to Woodview Road. Funding Source: Measure I (Local Stimulus Funds) 2009/10 Rollover: $1,116,000 Total Project Estimate: $1,116,000 Project Name: Pave Fairway Drive Project Number: S10008 Program Year Initiated: 2009/10 Construction Year: 2010111 Project Description: Pave the unimproved portion of Fairway Drive— Bird Farm Road south for approximately 700 feet. Funding Source: AB 2766 Fund 2009/10 Rollover: $220,000 Total Project Estimate: $220,000 Project Name: Rehabilitation of Peyton Drive from Grand Avenue to SR 71 Project Number: S10009 Program Year Initiated: 2009/10 Construction Year: 2010/11 Project Description: Rehabilitate Peyton Drive from Grand Avenue to SR 71. Funding Source: Proposition 1B - $694,500; Measure I - $165,500 2009/10 Rollover: $860,000 Total Project Estimate: $860,000 M10 ;BEETS continued) Project Name: Street Improvement Program (Annual — FY 10111)) Project Number: New Program Year Initiated: 2010/11 • Construction Year: Annual Project • Project Description: Annual overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I 2010/11 Budget: $850,000 Total Project Estimate: $850,000 Project Name: Sidewalk Replacement Program (Annual — FY 10/11) Project Number: New Program Year Initiated: 2010/11 Construction Year: Annual Project Project Description: Annual replacement of damaged sidewalk throughout the City. Funding Source: Measure 1 2010111 Budget: $150,000 Total Project Estimate: $150,000 Project Name: Striping Program (Annual — FY 10111) Project Number: New Program Year Initiated: 2010/11 Construction Year: Annual Project Project Description: Annual maintenance of striping and pavement markings throughout the City. Funding Source: Measure I 2010/11 Budget: $50,000 Total Project Estimate: $50,009 M 11 STRE S nt nueid} Project Name: Circulation Enhancement (Annual — FY 10/11) Project Number: New Program Year Initiated: 2010/11 Construction Year: Annual Project Project Description: This project provides for traffic circulation enhancements required throughout the City. Funding Source: Gas Tax 2010/11 Budget: $20,000 Total Project Estimate: $20,000 Project Name: Traffic Signal Controller Upgrade Program (Annual -- FY 10/11) Project Number: New Program Year Initiated: 2010/11 Construction Year: Annual Project Project Description: Provides funds to systematically replace and/or upgrade traffic signal controllers which are becoming technologically obsolete, Funding Source: Measure I 2010/11 Budget: $10,000 Total Project Estimate: $10,000 Project Name: Los Serranos Infrastructure Phase 2A Project Number: New Program Year Initiated: 2010/11 Construction Year: 2010/11 Project Description: Construction of curb, gutter, and sidewalk and rehabilitation of adjacent pavement on Pipeline Avenue from Valle Vista Drive to Glen Ridge Drive. Funding Source: Community Development Block Grant 2010/11 Budget: $305,000 Total Project Estimate: $305,000 M 1 2 E. ll s • • • Project Name: Mystic Canyon Recreation Building Replacement Project Number: F05008 Program Year Initiated: 2004/05 Construction Year: 2011/12 Project Description: Replacement of an aged modular building with a 2,000 square foot permanent facility to support Tiny Tots programming at Mystic Canyon Park. Current funding is for design only; part of the Park Construction Improvement Program. Funding Source: Landscape & Lighting District Prior Expenditures: $156,100 2009/10 Rollover: $20,400 Future Budget: $1,568,100 Total Project Estimate: $1,744,600 Project Name: Chino Hills Community Center Project Number: F07002 Program Year Initiated: 2006/07 Construction Year: 2010/11 Project Description: Construct a new Community Center. Funds granted by County of San Bernardino. Funding Source: New Community Center Construction Fund Prior Expenditures: $173,100 2009110 Rollover: $3,826,900 Future Budget: $2,000,000 Total Project Estimate: $6,000,000 • Project Name: Material Storage Upgrade and Water Clarifier Project Number: F08004 Program Year Initiated: 2007/08 Construction Year: 2010111 Project Description: Install overhead cover; increase wall length for open storage; lengthen apron area by 1,000 square feet; and install a water clarifier to remove contaminants prior to entry into the storm drain system. Funding Source: P&L Administration - $34,800; Water Utility Fund $72,300; and Sewer Utility Fund - $16,000 2009/10 Rollover: $123,100 Total Project Estimate: $123,100 M 1 3 1011!1,°1 V=1N I 111111144 c+<i i► Iwi . Project Name: City Entrance Monument Signs e Phase II Project Number: F10001 Program Year Initiated: 2009/10 Construction Year: 2010/11 Project Description: Implements the Citywide visual enhancement program by adding monuments and related improvements at key locations throughout the City. Phase II consistent with plan approved by City Council, Funding Source: General Facilities Fee Fund 2009110 Rollover: $348,000 Total Project Estimate: $348,000 Project Name: McCoy Enhancement Program Project Number: F10002 Program Year Initiated: 2009/10 Construction Year: 2010/11 Project Description: Construct improvements to include a permanent restroom, third arena, and additional storage facility. Funding is from McCoy Trust donation. Funding Source: General Fund (donation) Prior Expenditures: $26,200 2009110 Rollover: $973,800 Total Project Estimate: $1,000,000 Project Name: Library Enhancement Phase II Project Number: F10004 Program Year Initiated: 2009/10 Construction Year: 2009/10 Project Description: Various enhancements at the Chino Hills Library. Funding is from the Chino Hills Foundation donation. Funding Source: General Fund (donation) 2009/10 Rollover: $75,000 Total Project Estimate: $75,000 M 14 Project Name: Various Facilities Improvements Project Number: New Program Year Initiated: 2010111 Construction Year: .2010/11 Project Description: Funding for various facilities improvements including installation of hand dryers in the Library and completion of the final phase of-tubular steel fencing at the City Yard. Funding Source: General Fund - $6,700; P&L Administration - $1,800; Water Utility Fund - $1,700; Sewer Utility Fund - $1,800 2010111 Budget: $12,000 Total Project Estimate: $12,000 Project Name: Founders Recreation Facilities Project Number: New Program Year Initiated: 2010/11 Construction Year: 2010111 Project Description: Replace flooring and blinds in the Recreation building. Remove selected walls and partitions to create more meeting room space in former Fire District building. Repaint interior and exterior of both buildings. Funding Source: P&L Administration 2010/11 Budget: $220,000 Total Project Estimate: $220,000 Project Name: Solar Panels at the City Yard Project Number: EECBGI Program Year Initiated: 2010/11 Construction Year: . 2010111 Project Description: Provide and install solar panels at the City Yard. Funding Source: Local Energy Efficiency Grant (Department of Energy—ARRA fund) 2010111 Budget: $443,100 Total Project Estimate: $443,100 • M 15 v, -,:.age:ft;-:*?,.'I. ligqi, _fpr�p 4r:: ;: # '4:1 ys4C'" "c. si ,,r ,. 4... ',f isRi ''s': ,.: 104..V.'54.30,...7",-., �—+, 1 age,"tell a\ky le¶t b�a�k t‘ort A6 Project Name; Grand Avenue Park Turf and Soil Replacement Project Number: 800355 Program Year Initiated: 2001102 Construction Year: 2011/12 Project Description: Replace existing turf with artificial turf for soccer fields at Grand Avenue Park. Part of the Park Construction Improvement Program. Funding Source: Landscape and Lighting District Prior Expenditures: $7,000 2009/10 Rollover: $493,000 Future Budget: $2,584,800 Total Project Estimate: $3,084,800 Project Name: Crossroads Park North Restroom Enlargement Project Number: 800392 Program Year Initiated: 2003/04 Construction Year: 2010/11 Project Description: Enlargement of the restroom facilities at Crossroads Park North; part of the Park Construction Improvement Program. Funding Source: Park Maintenance Fund Prior Expenditures: $8,800 2009/10 Rollover: $66,200 Future Budget: $493,300 Total Project Estimate: $568,300 Project Name: English Springs Park Restroom Project Number: 800394 Program Year Initiated: 2003/04 Construction Year: 2010/11 Project Description: Construction of additional restroom facilities at English Springs Park; part of the Park Construction Improvement Program. Funding Source: Community Facilities District (CFD) No. 2 Prior Expenditures: $7,500 2009/10 Rollover: $162,500 Future Budget: 565,000 Total Project Estimate: $735,000 M 1 7 PARKS/OPEN SPACE confirmed Project Name: Richland Pinehurst Community Park Project Number: P06003 Program Year Initiated: 2005/06 Construction Year: Future Project Description: A new community park on 14,83 acres east of Butterfield Ranch Road and north of Sagebrush Street consistent with the Park Master Plan Update. The project includes partial land acquisition; amenities include four soccer fields, a tot lot, and a 2,000 square foot community building. Part of the Park Construction Improvement Program. Funding Source: General Fund (In Lieu Fee) Prior Expenditures: $31,100 2009/10 Rollover: $1,028,900 Future Budget: $7,351,700 Total Project Estimate: $8,411,700 M1 $ TER PROJECTS Project Name: Supervisory Control and Data Acquisition System (SCADA) Project Number: 800162 Program Year Initiated: 1997/98 Construction Year: 2009110 Project Description: This project will develop a system-wide plan to expand/modify the citywide telemetry system. Telemetry supports both water and sewer facilities. Funding Source: Sewer Facilities Fee Fund- $210,000; Water Facilities Fee Fund- $390,000 Prior Expenditures: $442,300 2009/10 Rollover: $600,000 Total Project Estimate: $1,042,300 Project Name: Arsenic Remediation in City Well 15B Project Number: W06002 Program Year Initiated: 2005/06 Construction Year: 2010111 Project Description: Design and construct improvements to provide arsenic remediation at City well 15B. Funding Source: Water Utility Fund Prior Expenditures: $4,500 2009/10 Rollover: $295,500 2010111 Budget: $900,000 Total Project Estimate: $1,200,000 Project Name: Upgrade Pressure Reducing Stations Project Number: W07003 Program Year Initiated: 2006/07 Construction Year: 2010111 Project Description: Upgrade pressure reducing stations identified in Water Master Plan. Funding Source: Water Utility Fund Prior Expenditures: $3,400 2009110 Rollover: $321,600 Total Project Estimate: $325,000 M 1 9 _- f PROT,JEC3�� 4 4 i_finued) Project Name: Well 16 ASR Project Project Number: W08001 Program Year Initiated: 2007/08 Construction Year: 2010/11 Project Description: Aquifer Storage Recovery (ASR) at Well 16; includes system connection as necessary Funding Source: Grant (Department of Water Resources) - $214,000; Grant (Chino Basin Watermaster) - $268,000; Water Utility Fund - $313,100 2009/10 Rollover: $85,000 2010/11 Budget: $710,100 Total Project Estimate: $795,100 Project Name: Replacement of Tank Project Number: W09001 Program Year Initiated: 2008/09 Construction Year: 2010/11 Project Description: Replace Pneumatic Tank No. R-7 as it is no longer economically repairable. Funding Source: Water Utility Fund Prior Expenditures: $200 2009/10 Rollover: $40,000 Total Project Estimate: $40,200 Project Name: Well No. 5 Upgrades Project Number: W09002 Program Year Initiated: 2008/09 Construction Year: 2010/11 Project Description: Install a water softener at Well No. 5 to reduce high calcium content in water prior to introduction to the potable water system. Funding Source: Water Utility Fund Prior Expenditures: $7,900 2009/10 Rollover: $300,000 Total Project Estimate: $307,900 M 20 '`"l° }JECT cultilrtue Project Name: Pump to Waste Lines Project Number: New Program Year Initiated: 2010/11 Construction Year: 2010111 Project Description: Install 8-inch waste discharge lines at Wells 7A, 7B, 17 and 19 Funding Source: Water Utility Fund 2010/11 Budget: $207,500 Total Project Estimate: $207,500 Project Name: B-9 Arsenic Analyzer Project Number: New Program Year Initiated: 2010/11 Construction Year: 2010/11 Project Description: Installation of arsenic analyzer and telemetry at Booster Station No, 9. Funding Source: Water Utility Fund 2010111 Budget: $58,300 Total Project Estimate: $58,300 M21 ' CI CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. M 22 Project Name: High Zone Recycled Water System Project Number: W06001 Program Year Initiated: 2005/06 Construction Year: 2010/11 Project Description: Construct a recycled water main, a two million gallon and a half million gallon recycled reservoir to serve Vellano and neighboring developments. Funding Source: Water Facility Fee Fund Prior Expenditures: $347,000 2009/10 Rollover: $2,849,900 Total Project Estimate: $3,196,900 Project Name: Intermediate Zone Recycled Water Reservoir Project Number: W07002 Program Year Initiated: 2006/07 Construction Year: 2010/11 Project Description: Construct a two million gallon recycled water reservoir to serve intermediate zone located southwest of Soquel Canyon Parkway and Pipeline Avenue. Funding Source: Water Facilities Fee Fund Prior Expenditures: $172,400 2009/10 Rollover: $2,416,000 Total Project Estimate: $2,588,400 Project Name: Additional Pump at Soquel Canyon Pump Station Project Number: W09003 Program Year Initiated: 2008/09 Construction Year: 2010/11 Project Description: Supply and install additional pump at Soquel Canyon Pump Station to handle increased recycled water capacity. Funding Source: Water Facilities Fee Fund Prior Expenditures: $1,600 2009/10 Rollover: $98,400 Total Project Estimate: $100,000 M 23 CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. M 24 Project Name: Los Serranos Channel Mitigation Project Project Number: 800326 Program Year Initiated: 2000/01 Construction Year: Ongoing Project Description: This project will provide for the creation of approximately nine acres of mitigation area for wildlife habitat. Funding Source: Storm Drain Facilities Fee Fund Prior Expenditures: $1,021,200 2009/10 Rollover: $9,200 Total Project Estimate: $1,030,400 Project Name: English Channel Improvements Project Number: 800360 Program Year Initiated: 2001102 Construction Year: 2010/11 Project Description: Construction of a box culvert and inlet/outlet transition on English Channel at Peyton Drive south of Eucalyptus Avenue. Funding Source: Storm Drain Facilities Fee Fund - $2,282,100; Grant Fund (San Bernardino County Flood Control District) —$494,300; Community Facilities District (CFD) No. 2 - $326,900; 2007 COP - $1,885,000 Prior Expenditures: $464,800 2009/10 Rollover: $4,988,300 Total Project Estimate: $5,453,100 Project Name: Eucalyptus Avenue Sewer Line Access Project Number: D07003 Program Year Initiated: 2006/07 Construction Year: 2010/11 Project Description: Provide maintenance access to six manholes along Eucalyptus Avenue, south of Boy's Republic; address pine tree roots infiltrating sewer manholes. Funding Source: Sewer Utility Fund Prior Expenditures: $100 2009/10 Rollover: $243,900 Total Project Estimate: $244,000 M 25 • • LiV1114:lk--1 LC ,RAI JECTS (continued , ,.5 Project Name: Sewer Main Repair e Boys Republic Project Number: D07004 Program Year Initiated: 2006/07 Construction Year: 2010/11 Project Description: Repair 18-inch clay joint on sewer main. Funding Source: Sewer Utility Fund 2009/10 Roll Over: $10,000 Total Project Estimate: $10,000 Project Name: Pipeline Avenue to Woodview Road Sewer Line Modification Project Number: D08002 Program Year Initiated: 2007/08 Construction Year: 2010/11 Project Description: This project will address an on-going drainage issue. It involves modification of the sewer line and manhole behind 15777 Country Club Drive to handle the increased flow from the new homes at Soque] Canyon Parkway and Pipeline Avenue. Funding Source: Sewer Utility Fund 2009/10 Rollover: $83,600 Total Project Estimate: $83,600 Project Name: Springer Court Drainage Mitigation Project Number: D08005 Program Year Initiated: 2007/08 Construction Year: 2010111 Project Description: This project will address an on-going drainage issue. It involves installation of approximately 900 linear feet of 6-inch drain pipe from Springer Court to Hawk Road and Chino Hills Parkway, Funding Source: Gas Tax Prior Expenditures: $1,700 2009/10 Rollover: $57,600 Total Project Estimate: $59,300 M 26 1 'l ayiuzl1? o RAI'.i_' Project Name: Butterfield Ranch Lift Station Project Number: D10001 Program Year Initiated: 2009/10 Construction Year: 2010/11 Project Description: Initial funding to evaluate uneven settlement at lift station and design remediation. Funding Source: Sewer Utility Fund 2009/10 Rollover: $100,000 Future Budget: unknown Total Project Estimate: unknown Project Name: Pomona Rincon Lift Station Upgrade Project Number: D10002 Program Year Initiated: 2009/10 Construction Year: 2010/11 Project Description: Initial funding to evaluate upgrade of lift station capacity as identified in the Sewer Master Plan. Funding Source: Sewer Utility Fund 2009110 Rollover: $100,000 Future Budget: unknown Total Project Estimate: unknown Project Name: Fairfield Ranch Lift Station Generator Project Number: New Program Year Initiated: 2010/11 Construction Year: 2010/11 Project Description: Provide and install an emergency generator at the Fairfield Ranch Road Sewer Lift Station. Funding Source: Sewer Utility Fund 2010/11 Budget: $75,000 Total Project Estimate: $75,000 M 27 ' ' 'on,' 'yip' v 1. se r CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. M 28 LONG TERM CAPITAL IMPROVEMENT PROGRAM il / 2 _ „ ._,t - -,rrrrr rrJrr,r ..ar H 2 > 2 1 i . . ,, w nog g .,x1.., , . , 11 ..,,,. ..:._ ._... , • 1—• iftlam , , . , ` , ._,,,, , 1. 0 16Im (t,9 .* _. .., , . E 0 ...v.z.. -, • Z Ce . Ilk 0 11:1= r . IIIC( 111r7kk . ar:-ref-" o CITY OF CHINO HILLS FISCAL YEAR 2010/11 THROUGH 2014/15 IR•JZLefi 4NVit*1i1,`i[111 11,°IIJ:W14Ili1 !' k tc • - . The Long-Term Capital Improvement Program accompanies the Five Year Operating Program in establishing the framework for the period from July 1, 2010, through June 30, 2015, and provides a bridge between the City's planning and budgeting processes. It emphasizes developing a plan of action to properly maintain the existing infrastructure in a sound physical condition, as well as providing new facilities to support future development and growth. The CIP is a plan for short and long-range capital acquisition and development as funding becomes available. The recommended program contains project priorities on a fiscal year basis and recognizes that the completion of some projects, due to their complexity and funding, will span a number of program years. Projects and funding sources listed in the CIP for years other than year one are not authorized until the annual budget for those years is adopted by the City Council. Years two through five serve only as a guide for future planning and are subject to further review and modification in subsequent years by the City Council. The long term CIP estimated total is $142,537,100. Streets $66,935,700 Public Facilities 11,173,800 Parks/Open Space 35,290,500 Water 14,677,400 Recycled Water 7,197,300 Sewer/Storm Drain 7,262,400 Total $142,537,100 N 1 ;Wwt 4 + ', _ .` 4 r. CITY OF CHINO HILLS INCORPORATE ') 1 9 9 1 This page intentionally left blank. N 2 CITY OF CHINO HILLS LONG-TERM CAPITAL IMPROVEMENT PROGRAM SUMMARY Project Prior Total Project Number PROJECT Expenditures 1011'1 11112 12113 13114 14/15 Future Estimate LALLUAS 800129 Peyton Drive/Eucalyptus Avenue Project $12,509,800 $11,396,500 $0 $0 $0 SO $0 $23,906,300 800364 Fairfield Ranch Road,Phase II $231,700 $476,200 $0 SO $6,192,100 $0 SO $6,900,000 S06002 Los Serranos Infrastructure Improvement $250,400 $99,600 SO $0 $0 $0 $3,549,600 $3,899,600 Project Phase Il S07002 Carbon Canyon Road(SR 142)Widening $16,100 $44,000 $340,000 S0 $0 $0 $0 $400,100 S07011 Los Serranos Infrastructure Improvements- $125,800 $907,200 $0 $0 $0 $0 $0 $1,033,000 SRTS S08005 Plne Avenue Extension $1,900 $7,000 $0 $0 $7,300,000 $0 $0 $7,308,900 509009 Los Serranos Infrastructure Improvements- $0 $856,200 $0 $0 50 $0 $0 $856,200 SRTS-Cycle 2 510003 Street Improvement Project FY 09110 $0 $1,076,100 $0 $0 $0 $0 $0 $1,076,100 510007 Rehabilitation of Peyton Drive South of CHP $0 $1,116,000 $0 SO $0 SO $0 $1,116,000 510008 Pave Fairway Dive SO $220,000 $0 $0 S0 $0 $0 $220,000 S10009 Rehabilitation of Peyton Drive from Grand $0 $860,000 $0 $0 $0 $0 $0 $860,000 Avenue to SR 71 . New Street Improvement Project(Annual) SO $850,000 $1,250,000 $1,250,000 $1,250,000 $1,250,000 SO $5,850,000 New Sidewalk Replacement Program(Annual) SO $150,000 $150,000 $150,000 $150,000 $150,000 SO $750,000 New Striping Program(Annual) $0 $50,000 $50,000 $50,000 $50,000 $50,000 $0 $250,000 New Circulation Enhancement Program(Annual) $0 $20,000 $20,000 $20,000 $20,000 $20,000 $0 $100,000 New Traffic Signal Controller Upgrade Program $0 $10,000 $15,000 $15,000 $15,000 $15,000 $0 S70,000 (Annual) New Los Serrranos Infrastructure Phase 2A $0 $305,000 $0 50 $0 SO $0 $305,000 509010 SR-71 Off Ramp Extension $0 $0 $175,000 SO $0 $0 $D $175,000 Future Los Serranos Infrastructure Improvement $0 $0 $0 $0 SO 50 $3,992,400 $3,992,400 Project Phase 111 Future Los Serranos Infrastructure Improvement $0 $O $0 $0 $0 $0 $7,867,100 $7,867,100 Project Phases IV and V Total Streets $13,135,700 $18,443,800 $2,000,000 $1,485,000 $14,977,100 $1,485,000 $15,409,100 $66,935,700 PUBLIC FACILITIES F05008 Mystic Canyon Recreation Building $156,100 $20,400 $1,568,100 $0 $0 $0 $0 $1,744,600 Replacement F07002 Chino Hills Community Center $173,100 $3,826,900 $0 $0 $0 $0 $2,000,000 $6,000,000 F08004 Material Storage Upgrade&Water Clarifier $0 $123,100 $0 SO SD $0 $0 $123,100 F10001 City Entrance Monument Signs Ph II $0 $348,000 SO SO $0 $0 SO $348,000 F10002 McCoy Enhancement Program(Donation) $26,200 $973,800 SO $0 $0 $0 $0 $1,000,000 F10004 Library Enhancement Phase II $0 $75,000 SO SO $0 SO $0 $75,000 New Various Facilities Improvements $0 $12,000 $0 SO $0 $0 $0 $12,000 New Founders Recreation Facilities $0 $220,000 SD $0 $0 $0 $0 $220,000 EECBG1 Solar Panels at the City Yard $0 5443,100 $0 $0 $0 $0 SO $443,100 Future Government Center Property Acquisition $0 $0 $0 SO $0 50 $1,208,000 $1,208,000 (Police Station) Total Public Facilities $355,400 $6,042,300 $1,568,100 $0 $0 $0 $3,208,000 $11,173,800 PARKS/OPEN SPA E 800212 Bird Farm Park $18,900 $0 $0 $0 $0 $0 $7,724,000 57,742,900 800355 Grand Avenue Park Turf and Soil $7,000 $493,000 $2,584,800 SO $0 $0 $0 $3,084,800 Replacement 800392 Crossroads Park North Restroom $8,800 $66,200 $0 $0 SO $0 $493,300 $568,300 Enlargement 800394 English Springs Park Restroom $7,500 $162,500 $0 $0 $0 $0 $565,000 $735,000 P05007 Torrey Pines Park Modifications $105,900 $0 $0 $150,000 $0 $0 $0 $255,900 P06003 Richland Pinehurst Community Park $31,100 $1,028,900 $0 $0 SO $0 $7,351,700 $8,411,700 800289 Galstian Park S11,900 $0 $0 50 $0 $0 $4,989,300 $5,001,200 P05019 Big League Dreams Field and Skate Park $62,400 $0 SO $0 $0 $0 $2,000,700 82,063,100 Enhancements P07001 Basketball Court Lighting $0 SO SO $0 $0 $0 $18,000 $18,000 P08002 Soccer Facility Project $29,300 $0 $0 SO $0 SO unknown $29,300 P08003 Los Serranos Park $27,400 $0 $0 $0 $0 $0 $6,432,900 $6,460,300 P09003 Skate Park Parking Lot $0 $0 $20,000 $0 $0 $0 $0 $20,000 Future Trail Construction $0 $0 $200,000 $200,000 $200,000 $200,000 $0 $800,000 Future English Springs Lake Cleaning SO $0 SO $0 $0 $0 $100,000 5100,000 Total Parks/Open Space $310,200 $1,750,600 $2,804,800 $350,000 $200,000 $200,000 $29,674,900 $35,290,500 N 3 CITY OF CHINO HILLS LONG-TERM CAPITAL IMPROVEMENT PROGRAM SUMMARY Project Prior Total Project Number PROJECT Expenditures 10/11 11/12 12113 13/14 14116 Future Estimate WAT 800162 Supervisory Control and Data Acquisition • $442,300 $600,000 $0 $0 $0 SO $0 $1,042,300 System(SCADA) W06002 Arsenic Remediation in City Well 15B $4,500 $1,195,500 $0 $0 $0 50 $0 $1,200,000 W07003 Upgrade Pressure Reducing Stations $3,400 $321,600 • $0 $0 $0 SO S0 $325,000 W08001 Well 16ASR $0 $795,100 $0 $0 SO $0 $0 5795,100 W09001 Replacement of Tank $200 $40,000 $0 $0 $0 S0 $0 $40,200 W09002 Well No.5 Upgrades $7,900 $300,000 SO- $0 $0 $0 $0 $307,900 New Pump to Waste Lines $0 $207,500 $0 $0 $0 $0 SO $207,500 New B-9 Arsenic Analyzer SO $58,300 $0 $0 SO SO $0 $58,300 Future Upgrade Pressure Reducing Stations SO $0 $430,000 $0 S0 SO $0 $430,000 (Phase II) Future Sleepy Hollow Water Main Replacement $0 SO $2,000,000 $0 SO $0 SO $2,000,000 Future Chino Interconnect $0 $0 $200,000 $0 SO SO $0 $200,000 800164 Reservoir No.18 $5,100 $0 $194,500 $1,500,000 SO $0 $0 $1,699,600 Future Wells 7 A&B Wellhead Treatment $0 $0 $0 $1,120,000 $0 $0 $0 $1,120,000 W08003 Rehabilitation of Wells 1A&7A $0 $0 SO $0 $120,000 $0 SO $120,000 Future R-19 Electrical $0 $0 $0 $0 $16,800 $0 $0 $16,800 Future New Well at Well 16 Site $0 $0 $0 $0 $0 $1,680,000 $0 $1,880,000 Future Chlorination Station-State Street SO $0 $0 $0 $0 SO $78,400 $78,400 Future Butterfield Ranch Service Replacements SO SO $0 $0 $0 50 $280,000 $280,000 Future Rolling Ridge Mainline Replacement- $0 50 $0 SO $0 SO $796,300 $796,300 Phase III W09004 Los Serranos Water Main Phase VII $2,400 $0 $0 $0 $0 SO $597,600 $600,000 Future New Well at East End Avenue S0 $0 $0 $0 $0 $0 $1,680,000 $1,880,000 Total Water $465,800 $3,518,000 $2,824,500 $2,620,000 $136,800 $1,680,000 $3,432,300 $14,677,400 RECYCLED WATER. W08001 High Zone Recyciea Water System $347,000 $2,849,900 $0 $0 $0 50 $0 $3,196,900 W07002 Intermediate Zone Recycled Water $172,400 $2,416,000 $0 S0 $0 $0 $0 $2,588,400 Reservoir W09003 Add!Pump @ Soquel Cyn Pump Sta. $1,600 $98,400 $0 $0 $0 $0 $0 $100,000 Future Butterfield Ranch Road Recycled Water $0 so $0 $0 $1,200,000 SO $0 $1,200,000 Line Future Interior Restoration of R-20 SO $0 S0 SO $0 $0 $112,000 $112,000 Total Reclaimed Water $521,000 55,364,300 $0 $0 $1,200,000 $0 $112,000 $7,197,300 SEWER/STORM DRAINS 800326 Los Serranos Channel Mitigation Project $1,021,200 $9,200 SO $0 $0 $0 $0 $1,030,400 800360 English Channel Improvement $464,800 $4,988,300 $0 $0 $0 $0 $0 $5,453,100 D07003 Eucalyptus Avenue Sewer Line Access $100 $243,900 $0 $0 $0 $0 $0 $244,000 007004 Sewer Main Repair-Boys Republic SO $10,000 $0 SO $0 $0 $0 $10,000 D08002 Pipeline Avenue to Woodview Road Sewer $0 $63,600 $0 SO $0 SO $0 $83,600 Line Modification D08005 Springer Court Drainage Mitigation $1,700 $57,600 So $0 SO so SO $59,300 D10001 Butterfield Ranch Lift Station $0 $100,000 $0 $0 $0 $0 unknown $100,000 D10002 Pomona Rincon Lift Station Upgrade SO $100,000 $0 $0 $0 $0 unknown 5100,000 New Fairfield Ranch Lift Station Generator $0 $75,000 $0 $0 $0 $0 $0 $75,000 800409 Water Diffuser at Elinvar Drive and $0 $0 $30,000 SO 50 $0 50 $30,000 Sapphire Road D08004 Agate Subdrafn improvements $0 0 $77,000 $0 SO SO $0 $77,000 Total Sewer/Storm Drains $1,487,800 $5,667,600 $107,000 $0 SO SO 50 $7,262,400 Fiscal Year Total $16,275,900 $40,786,600 $9,304,400 $4,455,000 $16,513,900 $3,365,000 $51,836,300 $142,537,100 N 4 r, 1APPENDICES 1 *'' I. l'i CI z 1 w CL I a <IC1 I GLOSSARY OF BUDGET TERMS Appropriation - An authorization by the City Council to make expenditures and to incur obligations for a specific purpose within a specific time frame. Assessed Valuation - A dollar value placed on real estate or other property by San Bernardino County as a basis for levying property taxes. Audit — A review/inspection of the accounting records and procedures by an independent auditing firm for the purpose of verifying the accuracy and completeness of the records. Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures. This is not necessarily cash on hand. Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. Budget - A fiscal plan of financial operation listing an estimate of proposed appropriations or expenditures and the proposed means of financing them for a particular time period. The budget is proposed until it has been approved by the City Council. Chino Hills' annual budget encompasses one fiscal year (July 1 through June 30.) Capital Improvement—Any value added activity or cost to a long-term or permanent asset that increases its value. Capital Improvement Program - A financial plan of proposed capital improvement projects with single and/or multiple-year capital expenditures/expenses. The Capital Improvement Program plans for five years and is updated annually. Capital Outlay - A budget appropriation category which budgets all equipment having an individual unit cost of more than $5,000 and an estimated useful life of over one year. Capital Projects —Acquisition or construction of capital facilities or infrastructure with a cost of $5,000 or more and a useful life of one year or more. Examples include a new park, building modifications or road construction. Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation (GOP's). Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds. Deficit - An excess of expenditures or expenses over revenues (resources). Department - It is the basic unit of service responsibility encompassing a broad array of related activities. Division - A subsection (or activity) within a department which furthers the objectives of the City Council by providing specific services. 0 1 Encumbrances - A legal obligation to pay funds such as purchase orders, contracts, and other commitments for which the expenditure has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated. Expense/Expenditure - The actual spending of funds set aside by an appropriation. Fiscal Year -A twelve-month period of time to which a budget applies. In Chino Hills, it is July 1 through June 30. Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance - The amount of financial resources available for use. Generally, this represents the accumulation of all the annual operating surpluses and deficits since the fund's inception. It also represents the difference between assets and liabilities in the fund. General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. All revenues which do not have to be placed in a separate fund are deposited in the general fund. All expenditures must be made pursuant to appropriations which lapse annually at the end of the fiscal year. General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City. Governmental Account Standards Board (GASB) — The ultimate authoritative accounting and financial reporting standard-setting body for State and local governments. Grant - Contributions, gifts or cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant provided by the Federal Government. Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures. Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. The City has two internal service funds; Equipment Maintenance Fund and Data Processing Fund. Materials, Supplies, and Services - Expenditures for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories. Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc. Objectives - The expected results or achievements of a budget activity. Operating Budget - Annual appropriation of funds for ongoing program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements. 0 2 Operations and Maintenance - A section of the budget that addresses all the programs and day-to-day operating costs associated with the day-to-day operations of a division or a department. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution. Proprietary Funds — Funds that focus on the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows. There are two types of proprietary funds; enterprise funds (water and sewer utility fund) and internal service funds (Equipment Maintenance and Data Processing Funds). Reimbursement - Payment of amount remitted on behalf of another party, department, or fund. Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use. A portion of the fund's net assets that is not available for appropriation. Resolution - A special order of the City Council which has a lower legal standing than an ordinance. Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year. Revenue Bonds - A type of bond usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities. Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement. Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them. Gas Tax Fund and Grant Funds are common examples of Special Revenue Funds. 0 3 n7Y�il`i. :4..11- 1 4 I. w Ai'1-^�'C!i ' CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. 0 4 OBJECTIVE DESIGNATIONS Line Item Title and Description Salary and Wages 1010 Regular Salaries Base salary, including additional monthly earnings, paid to full-time employees and City Council. Additional earnings include special duty pay such as bilingual, stand by, and call back pay. 1015 Part-timelSeasonal Wages Wages of part-time hourly employees. 1020 Overtime Salaries Salary for overtime pay for employment classifications subject to requirements of the Fair Labor Standards Act. Fringe Benefits 1540 Fringe Benefits Cost of medical, dental, vision insurance, and direct payments to the employees in accordance with the City's flexible benefit plan, tuition reimbursement, PST Plan, accrued leave compensation, auto allowance, Medicare insurance, employer retirement contribution, deferred compensation plan, group vision plan, group life insurance, State Disability Insurance, and workers compensation. Operations and Maintenance 2010 Memberships and Certifications Organizational membership fees, professional and technical certifications, and licenses. 2015 Conferences, Meetings, and Training Registration, meals, transportation, and lodging for conferences and training meetings and seminars. 2030 Uniforms Cost of City-supplied uniform accessories such as boots, gloves, hats, glasses, etc. and uniform cleaning. Professional and Contractual Services 3010 Legal Services Attorney fees for rendering legal services to the City. 3020 Financial Services Financial advisory, analytical, and processing services; accounting and auditing services. 3025 Medical Services Medical costs for personnel physical examinations and injuries. 0 5 - OBJECTIVE DESIGNATIONS Line Item Title and Description 3030 Development Professional Services Fees for architectural, engineering, plan checking, inspection, and appraisal services. 3090 Professional Services Professional services including consulting or personnel services that require expertise and special skills in any given field. These services may or may not be subject to a contract. 3105 Temporary Employee Services Charges for temporary help contracted directly with an employment agency. 3110 Computer Services Cost of computer system and application software development and support; network administration. 3115 Information Technology Service Charges Charges to departments for City-supplied information technology services. 3135 Special Studies Costs of unique studies and surveys. 3140 Refuse Contract Cost of debris disposal and services provided by the City's contract disposal firm. 3151 Hazardous Materials Removal Services Charges for removal of hazardous materials spilled or deposited within the City. 3155 Recreation Program Instructors Cost of services provided by fee-based Recreation Program Instructors. 3165 Sewer Treatment Services Costs for sewer treatment services provided by the Inland Empire Utilities Agency. 3170 Police Services Costs for contract police services provided by County. 3171 Sheriff's Prisoner Booking Services Charges by the County Sheriff's Department for booking suspected criminals apprehended within the City. 3172 Parking Fine Processing Services Fees paid to the State and County for surcharges of parking fines issued by City Police. 3173 Animal Control Services Costs for animal control services provided by the Humane Society. 3180 Crossing Guard Services Cost for contract crossing guard services provided for schools located within the City. 0 6 OBJECTIVE DESIGNATIONS Line Item Title and Description 3190 Contractual Services Contract costs for public agency services, collection services, insurance claims administration, weed abatement services, water quality analysis services, and other contractual services that are subject to a contract. Supplies and Services 4010 Legal Advertising Costs of newspaper publishing of required legal notices. 4015 Advertising and Promotion Includes costs of City brochures. 4025 Election Expense Incurred costs for elections. 4030 Printing and Photocopy Services Costs for photocopy machines usage; and outside print reprographics and printing costs of a general nature. 4031 Document Imaging Cost of microfilming supplies and other imaging services. 4035 Postage and Express Delivery Metered and non-metered postal delivery services costs, including charges for express delivery services. 4110 Liability Insurance Premium for liability insurance coverage and additions to insurance reserves. 4115 Fire and Casualty Insurance Premium for fire and casualty insurance coverage. 4125 Surety Bond Costs of specific and blanket surety bonds for City employees. 4130 Workers' Compensation Insurance Premium and payments for Workers' Compensation insurance coverage. 4140 Unemployment Insurance Cost of claim payments for unemployment insurance. 4245 Traffic Signs Signs used in the directing of traffic. 4310 Fuel Cost of gasoline and diesel fuel. 0 7 OBJECTIVE DESIGNATIONS Line Item Title and Description 4315 Automotive Parts and Supplies Automotive replacement parts and components, including tires, batteries, and supplies. Miscellaneous items such as steam cleaning compounds, brake and transmission fluid, polish, radio cleaner and lubricants. 4410 Chemical Supplies Costs of chlorine, oxygen, acid, and similar items. 4420 Computer Hardware and Software Expense Cost of computer hardware and software which costs less than $5,000 unit. 4430 Small Equipment and Tools Cost of hand tools, equipment, and office equipment which individually costs less than $5,000. 4440 Office Supplies Cost of all office stationery and supplies. 4445 Special Parts and Supplies Unique department parts and supplies costs. Such parts and supplies include pipes and fittings, rock products, cement and concrete, turf and landscape, photography, custodial, and recreation supplies. 4450 Reference Materials and Services Purchase of books, technical manuals, and periodical subscriptions. Maintenance and Rentals 5010 Parks and Landscape Costs for landscape and irrigation system maintenance and debris removal. Also includes charges for maintenance of lakes, ponds, fountains, and other water features. 5012 Tree Maintenance Charges for contract maintenance of City trees, including pruning and removal services. 5020 Building and Structure Maintenance Cost of repair and maintenance of City buildings such as electrical wiring, plumbing, flooring, heating, and air-conditioning. 5021 Custodial Services Cleaning and janitorial products such as cleaners, disinfectants, floor oils, wax, mops, rags, paper towels, and tissue. 5025 Office Equipment Maintenance Repair and preventative maintenance of office equipment including computer equipment. 0 8 OBJECTIVE DESIGNATIONS Line Item Title and Description 5035 Vehicle Maintenance Charges for repair and maintenance of vehicles. 5040 Communications Equipment Maintenance Repair costs for communication equipment, including mobile phones, telephones, and pagers. 5045 Graffiti Removal Services Cost of graffiti removal services including supplies and contract labor. 5110 Street Repair and Maintenance Cost of street patching and resurfacing, curb and gutter repairs, and related repairs. 5111 Street Sweeping Charges for contract street sweeping services. 5112 Pavement Striping Contract costs for placing pavement markings for traffic and pedestrian control. 5113 Traffic Calming Improvements Traffic calming devices such as speed humps, traffic circles, restriping, etc., to reduce vehicle speeding in residential neighborhoods throughout the City. 5115 Traffic Signal Maintenance Cost of maintaining and repairing traffic signals, including contractual costs. 5220 Water Lines and Mains Maintenance Repair and maintenance of the Water Utility's lines and mains. 5225 Meter Maintenance Costs for repair of the Water Utility's meters. 5230 Fire Hydrant Maintenance Costs of parts for maintenance of fire hydrants. 5235 Distribution Plant Maintenance Contracted labor and equipment costs for the maintenance of the Water Utility's distribution system. 5310 Sanitary Sewer Line Maintenance Maintenance and repair costs for sanitary sewer lines. 5315 Storm Sewer Line Maintenance Maintenance and repair costs for storm sewer lines and drainage easements, 5490 Other Structural Repair and Maintenance Charges for the repair and maintenance of structures such as streetlights, bleachers, and drinking fountains. 0 9 OBJECTIVE DESIGNATIONS • Line Item Title and Description 5590 Equipment Maintenance Cost of the maintenance of equipment not covered elsewhere. 5610 Facilities Rental Rent of land and buildings for City programs and projects. 5620 Vehicle Rental Monthly charges to the department to maintain and service department vehicles. 5625 Equipment Rental Charges for rental or lease of equipment. 5690 Other Rental Rental charges for items not covered elsewhere. Utilities 6010 Water Wholesale water purchases by the City's Water Utility and retail water purchases by City departments. 6011 Water Joint Venture Fixed Costs The required contribution as part of the City's investment in joint ventures with water purveyors (ex: Chino Basin Desalter Authority (CDBA), Water Facilities Authority (WFA) for fixed capital charges. Investments in joint ventures with water purveyors are accounted for by the equity method. 6015 Electricity City electricity costs except for Water Utility pumping power and streetlight costs. 6020 Streetlight Power Electricity costs for streetlights. 6025 Water Pumping Power Electricity and natural gas for operating Water Utility's pumps. 6030 Gas City natural gas costs. 6035 Telephone City telecommunication costs, including cellular, mobile telephones, and paging services. Miscellaneous Expenditures 7010 Interest Payments Payment of any interest charges for borrowed funds. 010 OBJECTIVE DESIGNATIONS Line Item Title and Description 7015 Principal Payments Payment of principal on bonds, notes, etc. which have matured in the current fiscal year. 7020 Bond Payment Insurance The cost of insurance or other form of security (i.e., Letter of Credit) to ensure that the City does not default on any bond payment. 7025 Bond Call Payments Payment of principal on bonds as a result of prepayment of Assessment Districts Fee prog rams. 7030 Assessment District Credits Payments to the Assessment Districts from Development Fee Program Funds for bond call payments resulting from providing landowners credits against development fees for payoffs of Assessment District property. 7045 Tax C Discharge Expense The cost of Tax C Discharge payment for CFD #9. 7046 Taxes and Assessments Payments for property taxes assessed on City owned property located outside of the City's corporate boundaries; and payments of assessment district assessments on behalf of property owners pursuant to a reimbursement agreement with the property owners. 7050 Debt Issue Expense Cost of financial advisory services, bond counsel services, printing services, and other debt issuance expense. 7110 Depreciation Expense To record the annual depreciation costs of fixed assets in the Proprietary Funds. 7120 Amortization Expense To record the annual amortization costs for bond issuance costs and intangible assets (water capacity rights). 7211 Reimbursement for Authorized Projects Debt service principal payment from one CFD to another for advances for authorized projects. 7220 Administrative Overhead City-wide administrative costs allocated to funds and activities for services provided by City Council, City Manager, City Clerk, City Attorney, Finance, Risk Management, and general non-departmental functions. This account does not include departmental overhead costs which are reported in account number 7225 — Departmental Overhead. 011 OBJECTIVE DESIGNATIONS Line Item Title and Description 7225 Departmental Overhead Departmental administrative costs allocated to the divisions managed by the department. This account does not include City-wide administrative overhead costs which are reported in account number 7220 —Administrative Overhead. 7415 Special Departmental Expense Costs for studies, projects, or programs, for City Council and City Manager activities. This element/object number is only for City Council and City Manager use. 7610 Uncollectible Accounts Charge-offs for bills that cannot be collected. 7710 Developer Reimbursement Agreements Refunds to developers per agreements. 7810 Water Conservation Program Costs of materials, supplies, and other activities to promote water conservation in the community. 7910 Removal of Architectural Barriers This element/object number is only for Community Development Block Grant use. 7911 Public Works Construction This element/object number is only for Community Development Block Grant use. 7919 Contingency This element/object number is only for Community Development Block Grant use. 7950 Settlements and Judgements Payments made pursuant to settlement agreement or court-ordered judgment. 7985 NPDES Permit Costs City's share of County's National Pollution Discharge Elimination System permit cost. Capital Outlay 8010 Land Purchase price of real property and all incidental costs involved. 8015 Land Improvements Costs of grading, landscaping, and irrigation systems. 8030 Buildings Cost of constructing buildings and the basic equipment which forms an integral part of the building. Includes replacement of major components of existing buildings (roofs, mechanical, equipment, etc.). 8040 Improvement Other than Buildings Cost of structures such as playground equipment, band shells, fences, and bridges. 012 OBJECTIVE DESIGNATIONS Line Item Title and Description 8050 Office Furniture and Equipment - Cost of furniture and office equipment, including computer hardware and software having an individual unit cost of $5,000. The threshold is not generally applied to components. For example, a keyboard, monitor, and central processing unit purchased as components of a computer system are treated as a single unit. 8060 Vehicles and Equipment Purchase of vehicles such as cars, trucks, and vans. Purchase of other equipment having an individual unit cost of $5,000 or more. The threshold is applied to individual units. For example, ten desks purchased through a single purchase order, each costing $1,000 does not qualify under this rule. Repairs are not generally subject to the threshold unless it extends the useful life. 8110 Streets Facilities Cost of construction and installation of streets, curbs, gutters, sidewalks, traffic signals, and streetlights. 8210 Sanitary Sewer Lines and Facilities Cost of construction and installation of sanitary sewer lines and pump stations. 8310 Storm Sewer Lines Cost of construction and installation of storm sewer lines and other drainage facilities. 8410 Water Lines and Mains Cost of construction and installation of water lines and mains. 8420 Water Meters Purchase and installation of water meters. 8425 Fire Hydrants Purchase and installation of fire hydrants. 8450 Water Supply Facilities Cost of construction and installation of reservoirs, wells, pumps, and booster stations. 8990 Contributions to Construction Funds Transfers to construction funds for Assessment Districts and Community Facilities Districts financed facilities. 8995 Contributions to Proprietary Funds Transfers to proprietary funds for water/sewer facilities and vehicles/computer equipment financed by special revenue, and capital projects funds. Other Charges 9010 Interfund Transfers to Other Funds Transfers to other funds for reimbursement of administrative and/or overhead charges; program subsidies, and the reimbursement for project and program expenses. 013 OBJECTIVE DESIGNATIONS Line Item Title and Description 9020 Intra/Inter Agency Fund Transfers To account for transactions among agency-type funds and between agency-type funds and other type funds such as Governmental, Enterprise, Capital Projects, and Debt Service funds. 9030 Residual Equity Transfers Transfers of uncommitted reserves among the General Fund, Special Revenue Funds, and other fund types. 0 14