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2008-2009 Adopted Budget • it....0 I ty of . a Chino H (•`s•,O�,CIIIN OIlv. ii.l.1 ADOPTED BUDGET Fiscal Year 2008 .,. 2009 ?, n,�.,,,.. , xrs�wfr.��i a#gam� �nnILLyr+=i :'�l .`. . A.,,,,..-..,:„...1C k.•, .1 1. • ' x _` � 1G1t4�'�'lli.iilF&.C4,1'+4 a ��p+ �i 1kp tii `' i, I .iiiiar[!S _. yr r. .� - -.. ,, ,,., t 1 b� "y�, t,. • ti''e: r,,_..+_+ 4�ti,.w .. . . h. ! o- �1 1'1 lb"'�:k• .+ . ti. „�$ i4 •"' S-I .-..' 1� +'� s 101- , t ry� ,moo, F«� nii I� ill+.. i13 };, 7'_ iJ-; .rya Eri--; e y� ill 1,., _.,...4. �• _ . .. .. _ .-. .. i _— 1 9 G! f - L . '-' '-'..'.•: i y y-,�i-.,� Its • r t / ' 1 Iad. .t' . y ., 3 i 1 NIIIIMEN • ..;,,•, .. .-n r—M i 4 t �� - y, k �r� 'R :41 i .irF +. le . .„, ,,,,.. „„4i.. ofiv.e... .._*14.,,)44, .11.E }..t i,7 ,"1•i 1 Ay: �1 : L °r� °t: tji° .. I - Rlel L r• --' l_Y.i i1 3 r,, ,i i • _ S — . sa y ' - , r -' :'q� � � ' 1 CITY OF CHINO HILLS CALIFORNIA I FCITY COUNCIL I Curt Hagman Mayor Peter Rogers Ed Graham Mayor Pro Tem Council Member W.C. "Bill" Kruger Gwenn Norton-Perry Council Member Council Member I CITY MANAGER I Douglas N. La Belle I CITY CLERK I Mary M. McDuffee I CITY ATTORNEY I Mark D. Hensley I DEPARTMENT HEADS I Kathleen Gotch, Assistant City Manager Michael S. Fleager, Community Services Director Pat Hagler, Public Facilities and Operations Director Raymond T. Holland, Interim City Engineer Christine Kelly, Community Development Director Judy R. Lancaster, Finance Director/City Treasurer (0.---,.. ,„„,,, „,L,4:. . , , . ,.... ...,.,,.. ...,, .. . ,....t... . . ..- §f? j ei • T is. :;: k3r ..„....:,4.b. ,.' J'!. 4.1 ! •' •r. '� '. i iiF I4. ^9S�P 4 ".flakNki: }�, �- CITY D HIND HILLS INCORPORATED 1. 9 9 1 iei _ II This page intentionally left blank. City of Chino Hills 2008-09 Adopted Budget Table of Contents Budget Transmittal Overview MissionNalues Statement A 1 Budget Resolution A 2 Organization Chart A 7 Program Summary A 9 Personnel Summary By Activity A 11 Authorized Full Time Positions A 13 Budget Graphs Total Funding Sources B 1 Total Budget By Function B 2 General Fund Revenues B 3 General Fund Expenditures By Function B 4 Estimated General Fund Reserves B 5 Population B 6 Staffing in Relation to Population B 7 Sales Tax B 8 Property Tax B 9 Motor Vehicle In-Lieu Fees B10 Interest Income B11 Community Development and Engineering Revenues B12 Combined Statements Summary of Changes to Fund Balances FY 2007108 C 1 Summary of Changes to Fund Balances FY 2008/09 C 3 Resources and Use of Resources C 5 Summary of Expenditures By Fund Type C 7 Summary of Expenditures By Object Type C11 Equipment Purchases C14 Five Year Outlook Five Year Summary Outlook by Fund D 1 Projected Additions of Full-Time Positions— FY 2008/09 to FY 2012/13D 5 Development Assumptions D 7 Legislative D 9 City Manager D15 Community Development D21 Community Services D27 Engineering D33 Finance D39 Public Facilities and Operations D45 Revenues Summary of Revenues and Interfund Transfers by Fund E 1 Revenues and Interfund Transfers by Fund E 3 Five Year Revenue Summary by Fund E 7 Program Budgets Legislative Organization Chart F 1 Activity Chart F 2 Personnel Summary F 3 Budget Summary F 5 City Council F 6 City Attorney F 8 City Clerk F10 City Manager Organization Chart G 1 Activity Chart G 2 Personnel Summary G 3 Budget Summary G 5 Administration G 6 Community Relations G 8 Contract Services G12 Human Resources G14 Risk Management G16 Community Development Organization Chart H 1 Activity Chart H 2 Personnel Summary H 3 Budget Summary H 5 Administration H 6 Building Services H10 Development Services H12 Economic Development H14 Community Services Organization Chart I 1 Activity Chart 1 2 Personnel Summary 13 Budget Summary l 5 Administration 16 Code Enforcement 110 Community Development Block Grant Program 112 Emergency Preparedness 116 Neighborhood Services 118 Program Budgets Public Safety 122 Recreation Services 126 Engineering Organization Chart J 1 Activity Chart J 2 Personnel Summary J 3 Budget Summary J 5 Administration J 6 Engineering Services J10 Finance Organization Chart K 1 Activity Chart K 2 Personnel Summary K 3 Budget Summary K 5 Administration K 6 Development Program K 8 Information Technology K12 Non-Departmental Services K14 Utility Customer Service K16 Public Facilities and Operations Organization Chart L 1 Activity Chart L 2 Personnel Summary L 3 Budget Summary L 5 Administration L 6 Equipment Maintenance L 8 Facilities Maintenance L10 Parks and Landscape Maintenance L12 Sanitation Maintenance L16 Storm System Maintenance L20 Street Maintenance L22 Water L24 Current Year Capital Improvement Program Introduction M 1 Program Project Summary Schedule (Roll-Over and New Funding) M 3 Fiscal Year 2007/08 Completed Projects M 7 Fiscal Year 2008/09 Project Detail M 9 Long-Term Capital Improvement Program Introduction N 1 Long-Term Capital Improvement Program Summary N 3 Appendices Glossary of Budget Terms 0 1 Chart of Accounts (Expenditures) 0 5 BUDGET TRANSMITTAL 1:11*1141ir0110ti I'►IIIr iI July 1, 2008 it is a pleasure to transmit to the City Council the adopted program of municipal services and projects for fiscal year 2008/09. This year's budget represents a continuation of the program budget format. Included are actual program expenditures for fiscal year 2005/06 and 2006/07 as well as projected actual expenditures for fiscal year 2007108. Additionally, the budget continues to include the Long-Term Capital Improvement Program and the Five-Year Outlook Section. The challenges presented by the demands of providing essential municipal services during a dynamic growth cycle, continues to be a principal challenge for Chino Hills. It is vital that the processes needed to sustain the organization over the long term continue to be developed, clarified and refined as appropriate. The Five-Year Outlook Section provides a picture of where the City is headed in terms of major program objectives, staffing, revenues, and expenditures. As an organization we continue to make progress in meeting our operating program objectives as well as our Capital Improvement Program objectives. That success is due to the continued support of the City Council and a dedicated City staff. The City Council's adopted Mission Statement remains the basis upon which we measure our efforts: MISSION AND VALUES STATEMENT It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. In developing this year's work program, we measure what we have accomplished and what we propose to accomplish against the City's Mission and Values Statement. SIGNIFICANT PROGRAM OBJECTIVES FOR FISCAL YEAR 2008/09: It is important to evaluate the progress we have made as an organization during the past fiscal year. The Five-Year Outlook Section identifies the current and future objectives through fiscal year 2012/13. New program objectives have been established that continue to build on what has been accomplished and are included as a part of the various budget programs. Major program objectives for fiscal year 2008/09 are: • Significant staff and consultant resources continue to be focused on implementation of Government Center project. It is anticipated that City Hall staff and operation will move into the new Government Center in the fall of 2008. • Develop and present for Council review and action the 2020 Vision Plan. • Resolve Tehachapi Transmission Line Issue. • Develop and implement an updated Citywide e-mail use and retention policy and procedure. • Amend Park Development Fees. • Develop Chino Creek Joint Maintenance Authority. • Amend Open Space Master Plan. • Finalize design of Peyton Drive, Phase II and English Channel projects and acquire the necessary right-of-way for the construction of these improvements. • Implement additional improvements to the Water System based upon the adopted Water Master Plan. • Implement additional improvements to the Sewer System based upon the adopted Sewer Master Plan. • Implement New Civic Center Facility Maintenance Plan. • Publicize and create awareness of Affordable Housing Programs. • Design and construct the Pipeline Avenue Community Center. • Design and construct various parks improvement as identified in the Park Master Plan update. POPULATION GROWTH: The City of Chino Hills, during calendar year 2007, experienced a percentage of growth of 0.4% as the City's population grew from 78,668 as of January 1, 2007, to a January 1, 2008, estimate of 78,957. Since incorporation in 1991, the City's population has grown from an estimated 42,691 to 78,957 approximately an 85% increase. Given the vacant land that remains to be developed under the General Plan, projects currently under consideration and the attractiveness of the China Hills marketplace, our population is projected to grow to an estimated 86,100 at the end of the current five-year operating plan. STATE AND BUDGET LEGISLATIVE IMPACTS: • The State budget is projected to have a short-fall from $17.2 to $24.3 billion. The Governor released his May revision proposing a number of creative solutions. One aspect of the Governor's proposal includes seeking voter approval in November to "securitize" $15 billion based upon future state lottery revenues, using $5.1 billion of that amount for the fiscal year 2008/09 budget and placing the remainder in a reserve fund mechanism which would also need to be approved by voters. If voters reject the lottery proposal, a 1 percent sales tax increase would be triggered for three years. GovernorsMav Budget Revise: The May Revise kicks off the second half of budget negotiations between the Legislature and the Governor. The Governor's May Revise does not propose to borrow cities' share of property taxes through Proposition 1A and continues to provide full Proposition 42 transportation funding. Specific State Appropriations Affecting the City of Chino Hills: Public Safety: The Citizen Option for Public Safety (COPS) funding is subject to the Governor's across-the-board January proposed 10 percent cuts to state agencies. The revised budget would continue to fund this program at the 10% reduction level. The budget provides for revenue of$100,400 for fiscal year 2008/09. Booking Fees: Payments to counties for Local Detention Facilities were also subject to the January budget's proposed 10 percent reduction. The revised budget maintains the amount proposed in January of $31.5 million. Current law stipulates that in any year that the State's budget appropriation is less than $35 million, counties may impose booking fees on cities in proportion to the amount under appropriation. In this case, it would be up to 10% of cost. Gas Tax Revenues: The Governor's May revise makes no changes in the expected repayment to local government in Gas Tax funds that were deferred for state cash-flow purposes as part of the FY 2007/08 mid-year budget cuts. The payments for the period ii between April and August are expected to be paid in full without interest in September. This will cause a delay in payment of approximately $624,000 to the City of Chino Hills. Proposition 42 Funds: While the Governor's revised budget estimates a decrease in total Prop. 42 revenues from $1.49 billion to $1.43 billion, there are no changes to the payment schedule for FY 2008/09. The City is projecting revenue of $379,000 in FY2008/09. Proposition 1B Funds: As originally outlined in the Governor's January budget, there is no additional allocation of Prop 1B Local Streets and Roads funds to cities for FY2008/09. As of May 15, the Department of Finance reports that $339.5 million has been allocated to 323 of California's 478 cities (from the total FY 2007/08 allocation of $550 million) The City's projected revenue is $1,265,400 in FY2008/09. Mandate Claims: The Governor's January budget proposed payment of state mandates to local government as part of the repayment of mandates for costs incurred prior to July 1, 2004. Instead, however, the revised May budget would defer $75 million in state mandate payments. Eligible state mandate reimbursement incurred in fiscal year 2006/07 of $46,800 is deferred to fiscal year 2009/10, and reimbursement incurred in fiscal year 2007/08 of$36,800 is deferred to fiscal year 2010/11. Cant inaencv Plan For State Budget Take-Aways: The Governor has proposed a budget that cuts some State subventions to cities (COPS, booking fees, etc by 10%) but does not propose using local tax funds to shore up the State budget. The ultimate effect of the State's budget resolution on the city's budget is yet to be determined. In the event of a significant State take-away staff has developed a contingency plan that is comprised of two primary components: (1) defer capital improvement projects and (2) defer recruitment of vacant positions. As the State budget issues are clarified, budget amendments to the adopted City budget will be brought forth for Council consideration and action as needed. BUDGET OVERVIEW: The City's adopted expenditures for 2008/09 total $286 million, including General Fund expenditures (operating and capital improvement program) of $60.1 million, and restricted fund expenditures of$225.9 million. The General Fund is projected to have an operating surplus of $64,000. The General Fund operating revenues total $33.3 million. The General Fund operating expenditures total $33.2 million_ A significant amount of General Fund revenues are cyclical and intermittent in nature and usually expenditures are incurred before sufficient revenues are received to pay for the expenditures. It is essential that the City maintain adequate fund balance levels to mitigate current and future risks (e.g., revenue shortfalls and unanticipated expenditures). Council has approved General Fund Cash Operating Reserves remaining at $3,990,000, which represents the equivalent of the expected revenue cash flow into the General Fund for the first three months of the fiscal year. The General Fund Cash Operating Reserves should be reviewed annually and adjusted if necessary. Vision 2020 Over the course of the fiscal year, the City will initiate the development of the Vision 2020 program. Iii Vision 2020 is a comprehensive 12 year plan which will constitute a needs assessment of the City's operations and infrastructure. Once the overall strategy has been developed, the plan will identify one time and ongoing financial resources required to fund the key initiatives. Moreover, the plan will identify the "financial gaps" in the event the needs of the City exceed the financial resources available to fund these initiatives, A financial strategy will be developed in an effort to overcome the obstacles presented by deficits in funding, while maintaining the integrity of the City's finances_ A continued focus on maintenance of the City's existing infrastructure is reflected within both the Operating and Capital improvement budgets. This maintenance effort is critical, on a proactive basis, to minimize our costs over the long term. The program budget allocates resources on a departmental basis to increase accountability and maximize resources. This document contains the adopted appropriations for various programs and staff resources allocated to each program. Administering the thirty-four programs within the budget is the responsibility of the City Manager, City Clerk, City Attorney, Assistant City Manager, City Engineer, Community Development Director, Community Services Director, Finance Director, and Public Facilities and Operations Director. REVENUES: The City has been proactive in pursuing revenue enhancement opportunities. Such activities have included incentive programs to attract sales tax producing commercial enterprises. These efforts have resulted in the opening of The Sheppes at Chino Hills, a 400,000-square-foot open- air lifestyle center in May 2008. In fiscal year 2008/09 it is anticipated that "The Commons" will open bringing a home improvement store with a garden center, various retail stores, restaurants, office space and lodging facilities. The Ayers Hotel in the Commons development is expected to open its first phase of 126 rooms in mid-2009_ The City's estimated revenues for 2008109 are $219.1 million. General Fund revenues, which fund law enforcement, recreation, and general services, amount to $36.4 million. The remaining $182.7 million of the City's revenues comes from restricted sources, including special revenue funds, proprietary operations, internal service funds, and agency funds. GENERAL FUND REVENUES: The operating revenues deposited into the General Fund primarily come from taxes (52% of the $33.3 million). The primary source of General Fund revenues are motor vehicle-in-lieu fee, sales tax and property taxes as depicted in the pie chart on Page B-3 of the General Fund Revenues. The table below provides the estimated revenues from taxes: Major General Fund Tax Revenues 2008/09 Motor Vehicle-in-Lieu Fee $ 474,600 Property Tax VLF Swap 6,335,800 Sales Tax 4,779,500 Sales Taxes Triple Flip 1,593,200 Property Taxes 3,969.100 Total $ 17,152,200 iv Sales Tax Commercial development is very important to cities in California. We receive 1% of the sales tax from retail purchases in Chino Hills. Increasing sales tax revenue continues to be a major focus of our efforts. Since incorporation, our sales tax revenue has increased from about $1 million to $5.6 million (prior to Triple Flip legislation taking effect). Motor Vehicle-in-lieu-fee (VLF) The VLF is a tax on the ownership of a registered vehicle in place of taxing vehicles as personal property. The VLF tax rate of 0.65% is applied based on a vehicle's current value as estimated by a depreciation schedule set in state law. The allocation of the Motor Vehicle In-Lieu Fee is based on a per capita basis. VLF Property Tax Swap Fiscal Year 2004/05 was the inaugural year of the swap and all future revenues are based on the amounts calculated in this initial base year. For subsequent fiscal years the VLF swap grows in proportion to the growth of gross assessed valuation from the prior year. Property Tax Upon incorporation, the City received 3.9% of the 1% of ad valorem property taxes for residential property. In 1996, the City began negotiating with the County of San Bernardino for an increase in the allocation to the City from the County. Special legislation was passed and as a result an agreement was entered into in February of 2000. The agreement provides for an even split of property taxes between the County and the City on certain undeveloped commercial and industrial properties. Under the agreement, the City's share rose to 9.3%. In January 2004, the agreement was amended to modify, on a prospective basis, the allocation percentage to approximately 14.7% so that the City receives the County's entire share of property tax on development-related increases in the assessed valuation of the specified commercial and industrial zoned property. During fiscal year 2006/07 the County initiated a Revenue Enhancement Program whereby the City has submitted qualified undeveloped parcels to be placed into the revenue enhancement program. For the parcels in the revenue enhancement program the property tax split between the County and the City would be 50150 on all new taxes generated from the development up to a maximum of 10%. The Revenue Enhancement program will be effective for 25 years. User Fee Study During fiscal year 2004/05 a fee study was commenced. The user fees study presented a "window of opportunity" for the City to increase fees and General Fund revenues, with a corresponding decrease in the subsidization of services. During fiscal year 2005/06 the user fees portion of the fee study was completed and incorporated into revenue projections. For fiscal year 2008109, the user fees hourly rates are have been adjusted by a consumer price index factor of 4.17%. GENERAL FUND USES OF RESOURCES,: The table below shows the allocation of General Fund monies to specified operating program areas, Approximately 26.8 cents of every General Fund operating dollar in Chino Hills is used for the protection of life and property through our law enforcement program. The table below provides an annual comparison of the allocation of our operating resources: v Projected Adopted Actual Budget 2007108 2008/09 Difference Public Safety 28.7% 21.8% -6.9% Finance 14.2% 28.3% 14.1% Community Services 14.3% 14.6% 0.3% Community Development 11.7% 9.7% -2.0% City Manager 10.3% 7.6% -2.7% Public Facilities and Operations 8.1% 7.1% -1,0% Engineering 6.2% 5.7% -0.5% Legislative 4,2% 3.7% -0.5% Subsidy to the Lighting and Landscape District 2.0% 1.0% -1.0% Obligation to Lighting and Landscape District 0.3% 0.5% 0.2% 100.0% 100.0% It is important to note that several departments (e.g. Public Facilities and Operations) operate with substantial revenue sources outside the General Fund (e.g. Water Fund, Parks and Landscape Funds) while other departments (e.g. Community Services and Public Safety) are heavily dependent upon the General Fund for operating revenues. The interfund loan for the construction of the Big League Dream Sports Park is budgeted to be paid-off. This represents a General Fund expenditure of $7,960,100 reflected in the Finance Department budget. Policies and procedures for the establishment of a Facility Replacement Fund will be developed and presented for City Council review and action this fiscal year. The purpose of the Facility Replacement Fund is to set aside funds annually to provide full or partial funding at the time of scheduled replacement of major systems in the City's facilities such as replacement of mechanical, plumbing, and electrical systems, roof and other costly replacements. During fiscal year 2008/09, staff will develop and present for council review and action, policies and procedures for the establishment of a Facility Replacement Fund. This fund would serve the purpose of setting funds aside annually so that at the time of scheduled replacement, adequate funds are available. Funding would be set aside for the replacement of major systems in the City's facilities. This fund would accumulate funding for replacement of mechanical, plumbing and electrical systems, roof systems, and other costly systems in the City's facilities. PERSONNEL: A net increase of one full time position and two permanent part-time positions have been authorized for the fiscal year 2008/09, this will bring the total full-time positions to 156, and permanent part-time positions to 8. Temporary part-time staffing is also provided to augment our permanent staff. In addition, three Deputy positions and two Traffic Deputy positions have been authorized in the Police/Sheriff operation. City Clerk: The addition of one permanent part-time Administrative Clerk has been authorized in the City Clerk's Office. Transitioning this position to permanent status is consistent with the Five Year Major Program Objectives of the City Clerk's Department. This transition will help the City retain trained personnel and will increase the City Clerk's Department efficiency by enabling the employee to sign passport documents. Federal Law does not allow employees with temporary job status to sign-off on applications for passports. It is also anticipated that the position will become much busier with the move to the new civic center. vi Finance: The addition of one permanent part-time Accountant has been authorized in the Finance Administration division. The current professional staffing level consists of a Supervising Accountant, a Senior Accountant and two Accountants. The demands of meeting new accounting and auditing standards has increased the accountants' workload. In order to comply with the increasing demands a part-time Accountant position has been authorized to assist in the day to day activities. This will allow the full-time staff to prepare more reports and analysis as required by the accounting standards, auditors, and outside agencies. Public Facilities and Operations Department: The addition of one Water Quality Technician has been authorized in the Water Division, This additional position is in response to increase demands of the City's domestic/recycled water system size and increased State regulatory requirements. It is anticipated that workload will increase when the new recycled water line is completed in Vellano and with the addition of new connections to the existing line. The new position will also monitor the water treatment plant. As the City stands currently, the responsibilities of this position would bring the City into compliance with the Department of Public Health Services and increase reliability of City water facilities. Reclassifications: Three positions have been authorized to be reclassified to properly reflect the job tasks that are being handled by the respective positions: _ Current Title Adopted Title Information Technology Technician Senior Information Technology Technician Maintenance Worker II Senior Maintenance Worker Senior Administrative Clerk Senior Account Clerk CAPITAL IMPROVEMENT PROGRAM: This year's budget continues an aggressive Capital Improvement Program effort, utilizing staff and consultant resources, to implement projects in a timely and cost effective manner. A coordinated approach to the Capital Improvement Program is critical to meet the facility and infrastructure needs of our current residents and businesses as well as the infrastructure needs that the growth in Chino Hills will require. The Capital Improvement Program is not only a critical program element of the Engineering Department's objectives, but the entire organization's. The management and implementation of our Capital Improvement Program deserves and will continue to receive the attention of the entire organization. Individual project management and coordination will continue to be the responsibility of our managers throughout the organization. In the General Fund, there are 24 Capital Projects totaling $4,616,900 in fiscal year 2007/08 being carried over into fiscal year 2008109. Additionally, there are 12 new capital projects funded by the General Fund totaling $350,500. The total amount of General Fund funded Capital Projects adopted for fiscal year 2008/09 is $4,967,400 as part of the total $97,245,900 Capital Improvement Program. The Capital Improvement Program for fiscal year 2008/09 includes expenditures in the amount of$97,245,900. These projects include expenditures in the following categories and amounts. Streets $ 12,210,500 Public Facilities $ 57,708,200 Parks/Open Space $ 5,097,200 Landscape Projects $ 354,000 Water $ 4,105,400 vii Recycled Water $ 8,720,000 Sewer/Storm Drain $ 5,769,300 Developer Funded $ 3,281,300 The above total is comprised of $91,024,200 in carry-over projects and $6,255,100 in new projects. The new projects to be funded by General Fund total $350,500 and are in the following categories and amounts: Public Facilities $ 53,700 Parks/Open Space $ 199,800 Landscape Projects $ 47,000 Sewer/Storni Drain $ 50,000 The subsequent years of the Long-Term Capital Improvement Program includes projects totaling $68,627,600; the project categories and amounts are as follows: Streets $ 29,135,700 Public Facilities $ 4,278,000 Parks/Open Space $ 21,144,400 Landscape Projects $ 800,000 Water $ 3,994,500 Sewer/Storm Drain $ 530,000 Developer Funded $ 8,745,000 The total Long-Term Capital Improvement Program budget is $209,458,000, which is comprised of prior expenditures of $33,574,500, fiscal year 2008/09 of $97,245,900, and subsequent years of $78,637,600. FIVE YEAR OUTLOOK: The first year of the Five-Year Outlook is comprised of the fiscal year 2008/09 adopted revenues and appropriations budget. The remaining four years of the Five-Year Outlook are based upon anticipated program service level needs in light of the growth that is projected to occur over that period of time. The Five-Year Outlook reflects assumptions as contained within the Five-Year Outlook section of the budget document. These anticipated program adjustments are intended to provide Council with an indicator of service level needs projected over the near term to meet the increasing service demands generated by residential and commercial growth projected to occur within Chino Hills. CONCLUSION: As adopted by the City Council, this document will be the focus of our organizational efforts for fiscal year 2008/09. The success of our program and project efforts, during the next five years, will shape the long-term viability and future of our community. As always, the cooperation and support of the Department Heads and their staffs have been critical to the completion of this document. I would like to particularly thank our Finance Director, Judy Lancaster and Assistant Finance Director, Penny Angel, and their staff for the support needed to complete the numerous takki necessary to create the document that is before you. Doudas La Belle, City Manager viii OVERVIEW City of China, 1i1ls Mission It is the mission of the City of Chino Hills, in partnership with the community,to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service,effectively managing growth,and creating a viable financial plan to ensure the continued success of the City. Values ito Commitment We are guided by the belief that the City of Chino Hills is a prominent,beautiful,and well•maintained City. We value our commitment to the citizens of China Hills and strive to provide them with the highest quality municipal services. ito Community Partnership•We work as partners with our residents to enhance the quality of life in Chino Hills. We respond to the needs of our community,and together,promote Chino Hills as a safe and healthy City. 4. Honesty,integrity,and Truthfulness-We value honesty,integrity,and truthfulness as the foundation of our organization. We recognize their importance in upholding our credibility with the community we serve. People/Employees-Employees are the organization's most important resource. We work together as a team and each employee's contribution is key to our success. Pride-As employees,we take pride in ourselves,our organization,and our community,as we work together to provide professional services to the citizens of Chino Hills, ebe Professionalism•We value our employees as professionals who provide an outstanding level of service to the citizens of Chino Hills. ite Responsiveness to the Community-We are dedicated to service,to identifying and addressing individual and community needs,to being responsive to change within the community,and to enhancing the quality of life in China Hills. We are here to serve our community. A l RESOLUTION NO. 08R- la A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, ADOPTING A BUDGET FOR FISCAL YEAR 2008-09. The City Council of the City of Chino Hills does hereby resolve as follows: SECTION 1. For the fiscal year period from July 1, 2008, through June 30, 2009, the City Council hereby adopts a budget for the City of Chino Hills and that budget is specified in Exhibit A of the staff report presented with this resolution as "Total Budget Appropriations" in the "City Council Approved" column and totals $285,971,400. SECTION 2. The budget reported in the fiscal year 2008-09 Capital Improvement Program portion of the fiscal year 2008-09 Annual Budget document is the budget being approved by the City Council for the individual capital projects. The approved budgets for the individual capital projects remain as authorized appropriations for the individual capital projects until these capital projects are completed. Any unexpended authorized appropriation for each capital project is automatically carried over from fiscal year to fiscal year until the funds of the individual capital project are expended or the capital project is canceled. Following the completion of the individual capital projects, the unexpended appropriation of each completed capital project shall be canceled and the capital projects' funding sources shall be released from their unexpended funding commitment. SECTION 3. The City Manager shall execute on behalf of the City Council administrative supervision and control over this budget as authorized in accordance with Chino Hills Municipal Code Section 2,08. The City Manager is authorized to transfer appropriations from reserves to a department or capital project, or among funds, departments, or to/from capital improvement projects in transactions not exceeding $10,000 for the fiscal year for each expenditure element/object number and capital improvement project, All capital improvement project budget transfers, transfers from reserves, and transfers among funds and departments exceeding $10,000 will require City Council approval. The City Manager is authorized to transfer appropriations within a department without limitation. The fund and department budget amounts are listed in the column entitled "City Council Approved" appropriations reported in Exhibit A of the staff report that presented this Resolution. The total budgeted permanent full-time regular staff is 156 positions. No increase shall be made in this number of positions without City Council approval. However, the City Manager is authorized to transfer such positions within existing A 2 1 position classification and reorganize departments under his authority if in his judgement such actions will result in a higher degree of efficiency of overall operations of the City. Upon review of the General Fund Cash Operating Reserves, no modification is recommended for FY 2008-09. The General Fund Cash Operating Reserves are to remain as $3,990,000, SECTION 4. That the City Clerk is instructed to forward a copy of the Resolution and the Fiscal Year 2008-09 Budget to the Auditor/Controller of the County of San Bernardino, in accordance with Section 53901 of the Government Code. SECTION 5. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED, and ADOPTED this 24th day of June 2008. / C "' .f-;` AN, MAYOR ATTEST: Z 77b_A 412717//h/ r MARY M. DUFFEE, CITY CLERK/-1/-•' APPROV AS TO FORM: __ _...----7 ,..,_.---1. '----941------A‘ 7----- MARK D. I- NSLEY, CITY ATTORNEYr A 3 STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) § CITY OF CHINO HILLS ) I I, Mary M. McDuffee, City Clerk of the City of Chino Hills, DO HEREBY CERTIFY that the foregoing Resolution No. 08R-47 was duly adopted at a regular meeting of the City Council of the City of Chino Hills held on the 24th day of June 2008, by the following roil call vote, to wit: AYES: COUNCIL MEMBERS: HAGMAN, ROGERS, GRAHAM, AND HA NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NORTON-PERRY /1/ _ .,,,17/2 NaL., .1. MARY M.(y1 [)UFFEE, CITY CLE' i (SEAL) The foregoing is the original of Resolution No. 08R-47 duly passed and adopted by the Chino Hills City Council at their regular meeting held June 24, 2008. / 2 //7/2 , il gl, ,Ze/ I, ' (SEAL) 'MARY M. Mc iUFFEE, CITY CLER " ' i 1 ryif A 4 EXHIBIT A 2008-09 BUDGET APPROPRIATIONS City Manager City Council Fund/Department Recommended Approved Change General Fund: Legislative 1,564,700 1,564,700 0 City Manager 3,231,300 3,231,300 0 Community Development 4,104,500 4,104,500 0 Community Services 5,160,000 5,160,000 0 Public Safety 10,292,600 10,292,600 0 Engineering 2,430,200 2,430,200 0 Finance 11,959,900 12,021,100 61,200 (1) Public Facilities and Operations 3,036,700 3,036,700 0 interfund Transfers 18,239,700 18,239,700 0 Total General Fund 60,019,600 60,080,800 61,200 Gas Tax Fund 2,679,100 2,679,100 0 Measure I Fund 2,858,400 2,858,400 0 Air Quality Improvement Fund 85,000 85,000 0 Community Development Block Grant Fund 423,300 423,300 0 Solid Waste Fund 3,800,000 3,800,000 0 Landscape and Lighting District Funds 10,869,900 10,869,900 0 Development Fee Funds 13,779,100 13,779,100 0 Miscellaneous Special Revenue Funds 11,979,300 11,979,300 0 Capital Projects Funds 96,970,700 96,970,700 0 Water Fund 25,073,600 25,073,600 0 Sewer Fund 6,075,600 6,075,600 0 Equipment Maintenance Fund 1,561,500 1,561,500 0 Data Processing Fund 1,218,900 1,218,900 0 Community Facilities Districts (CFA's) Funds 47,328,600 47,328,600 0 Assessment Districts Funds 1,187,600 1,187,600 0 Total Budget Appropriations 285,910,200 285,971,400 61 ,200 (1 ) Amount represents the addition of a permanent part-time Accountant position. A 5 4p •}per s(TITT>\ Lrf } ,sit ` '� ' 44,.-,i'°`k I , 's of- ' fir' •;1-.`41." • ,,•r � a; R 1.. tom• .. Yr-m Y .... . L ','�."+F.xe y s rt.. �,;� �t �, 'ten+� ..I`: +P j - x, CITY OF CHINO HIS 1 N CORPORA '1' E ) LL1 ) °1 1 II I - . This page intentionally left blank. A 6 L City of China Hills 1 Fiscal Year 2008/09 City Organization Citizens of Chino Hills Legislative City Council Legislative 1 City Attorney City Clerk City ManagerI Administration Community Relations Contract Services -4 Human Resources Risk Management • II I 1 Community Development Community Services Engineering Finance .Facilities & Operations • Administration Administration Administration Administration Building Services Code Enforcement Engineering Services = Development Program Administration Development Services Community Development Information Technology Equipment Maintenance Economic Development Block Grant(CDBG) Non-Departmental Facilities Maintenance Program Services Parks and Landscape Emergency Preparedness Utility Customer Services Maintenance Neighborhood Services Sanitation Maintenance Public Safety Storm System Maintenance Recreation Services Street Maintenance I Water • I "41.111444\1\--oi ....31-,‘ , ,,,,,‘..c- R rr .\1, ^�g `M1r $1.4,,, )1• %, h'4 ' CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. A 8 Program Summary Fiscal Year 2008/09 Department/Activity III 1111_I I • LEGISLATIVE ENGINEERING • City Council • Administration • City Attorney • Engineering Services • City Clerk CITY MANAGER FINANCE • Administration • Administration • Community Relations • Development Program • Contract Services • Information Technology • Human Resources • Non-Departmental Services • Risk Management • Utility Customer Services COMMUNITY DEVELOPMENT PUBLIC FACILITIES AND OPERATIONS • Administration • Administration • Building Services • Equipment Maintenance • Development Services • Facilities Maintenance • Economic Development • Parks and Landscape Maintenance • Sanitation Maintenance • Storm System Maintenance COMMUNITY SERVICES • Street Maintenance • Administration • Water • Code Enforcement • Community Development Block Grant Program • Emergency Preparedness • Neighborhood Services • Public Safety • Recreation Services A 9 /4/".' . '-Au; ',t, .46‘.ffil- :, . -It,. ik. ,,,,-, if. .....#1°1 * $ r , ,-* } 9M' ., fid • `{,. st 'r ` l ,mak' e.f* r'+'v y .\: ,t _1. .F JJJ tt 'r ., ..,A1,.-...hi..4't•'.;,10xkR ite . „*N , 94k11-.%0 ,sy , S CITY OF CHINO HILLS INCORPORATED 1 9 9 1 II This page intentionally left blank. A 10 CITY OF CHINO HILLS OPERATING PROGRAM PERSONNEL SUMMARY BY ACTIVITY ADJUSTED PROPOSED BUDGETED BUDGETED POSITIONS POSITIONS FY 2007-08 FY 2008-09 FULL-TIME POSITIONS LEGISLATIVE 6 6 CITY MANAGER 10 10 COMMUNITY DEVELOPMENT 24 24 COMMUNITY SERVICES 20 20 ENGINEERING 15 15 FINANCE 22 22 PUBLIC FACILITIES AND OPERATIONS 58 59 TOTAL FULL-TIME POSITIONS 155 156 PERMANENT PART-TIME POSITIONS LEGISLATIVE 0 1 CITY MANAGER 1 1 COMMUNITY DEVELOPMENT 1 1 COMMUNITY SERVICES 1 1 FINANCE 1 2 PUBLIC FACILITIES AND OPERATIONS 2 2 TOTAL PERMANENT PART-TIME POSITIONS 6 8 A 11 Or *,_,N"L". '`. .4.00.• °' • F4 • d $ 11z '`.'i"'� �:�1k..'y4����. ��J7p�'��` "'•'."2"C':° ,i;—rte r,e'1. to 9_'-"A P 1. N 10 3TC ,•'''.1..r CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. A 12 CITY OF CHINO HILLS FISCAL YEAR 2008/09 AUTHORIZED POSITIONS FULL-TIME POSITIONS Account Clerk I/II 5 Accountant I/II 2 Accounting Supervisor 1 Administrative Analyst I/II 9 Administrative Clerk 1 Administrative Secretary 6 Administrative Secretary - Confidential 2 Administrative Technician 3 Assistant Building Official 1 Assistant City Clerk 1 Assistant City Engineer 1 Assistant City Manager 1 Assistant/Associate Engineer 2 Assistant/Associate Planner 3 Assistant Community Development Director - Building Services 1 Assistant Community Development Director - Development Services 1 Assistant Finance Director 1 Assistant to the City Manager 1 Building Inspector I/II 4 City Clerk 1 City Engineer 1 City Manager 1 Code Enforcement Officer 3 Community Development Director 1 Community Relations Manager 1 Community Services Director 1 Customer Service Representative 1 A 13 AUTHORIZED POSITIONS (continued) FULL-TIME POSITIONS (Continued) Customer Service Supervisor 1 Engineering Support Services Manager 1 Engineering Technician I/II 1 Environmental Program Coordinator 1 Executive Secretary 1 Facilities Maintenance Supervisor 1 Finance Director 1 Information Technology Manager 1 Information Technology Technician 1 Landscape Inspector I/II 2 Maintenance and Operations Manager 1 Maintenance Worker VII 26 Meter Reader 2 Neighborhood Services Coordinator 1 Neighborhood Services Manager 1 Parks and Open Space Supervisor 1 Payroll Technician 2 Permit Technician l/ll 3 Personnel Assistant 1 Principal Planner 1 Public Facilities and Operations Director 1 Public Works Inspection Supervisor 1 Public Works Inspector Illi 2 Records Coordinator 1 Recreation Coordinator 6 Recreation Manager 1 Recreation Supervisor 1 Revenue Supervisor 1 Sanitation Supervisor 1 A 14 AUTHORIZED POSITIONS (continued) FULL-TIME POSITIONS(Continued) Secretary 5 Senior Account Clerk 4 Senior Accountant 1 Senior Administrative Analyst 1 Senior Engineer 2 Senior Human Resources Analyst 1 Senior Information Technology Technician 1 Senior Maintenance Worker 11 Senior Planner 2 Street Maintenance Supervisor 1 Supervising Permit Technician 1 Water and Sewer Manager 1 Water Distribution Supervisor 1 Water Production Supervisor 1 Water Quality Technician 1111 2 TOTAL FULL-TIME POSITIONS 156 PERMANENT PART-TIME POSITIONS Accountant VII 1 Administrative Clerk 2 Parking Enforcement Officer 2 Permit Technician I/II 1 Senior Administrative Analyst 1 Senior Administrative Clerk 1 TOTAL PERMANENT PART-TIME POSITIONS 8 A 15 • 041:t .fie a te• `}. 4 ytf. •_ . i'µ CITY OF CHINO HILLS I N +C O R P O R A T It, D 1 9 9 1 11 I -I -, - -, This page intentionally left blank. A 16 BUDGEt GRAPHS CITY OF CHINO HILLS FISCAL YEAR 2008-09 TOTAL FUNDING SOURCES - $219.1 MILLION Taxes and Assessments Transfers In 16% Licenses and Permits 23% 1% Fines and Penalties 0% Use of Money and Property 2% Charges for Services and Costs Reimbursements 12% Other Revenues _ Development Fees 40% Recreation Fess 5% 1% FY 2006-07 FY 2007-08 FY 2008-09 Projected Adopted Actual Actual Budget Taxes and Assessments 36,218,079 35,784,000 35,920,100_ Licenses and Permits 1,777,544 1,612,700 1,726,200 Fines and Penalties 567,142 595,500 644,400 Use of Money and Property 10,482,488 8,325,800 4,155,100 Charges for Services and Costs Reimbursements 23,071,927 24,717,100 25,770,600 Development Fees 7,885,577 4,162,100 11,180,400 Recreation Fees 11,054,452 1,087,800 1,445,800 Other Revenues 112,982,539 46,435,300 87,807,200 Transfers In 23,289,037 10,454,500 50,452,700 Total $217,328,7851 $133,174,800 $219,102,500 B 1 CITY OF CHINO HILLS FISCAL YEAR 2008-09 TOTAL BUDGET BY FUNCTION - $286 MILLION City Manager 2% Community Community Services* Development 6% Legislative 1% Transfers Out 1% 18% 1\\ Engineering 1% )A,PPPIPP.- .--1-. ._ 1 „iiiiiille 1-,., Finance __ 23% fie. 4 Capital Improvement Program* Public Facilities and 33% Operations 15% FY-RIM-07 FY 2007.08 FY 2008-09 Projected Adopted Actual Actual Budget Legislative 1,164,154 1,329,400 1,564,700 City Manager 6,465,514 6,949,200 7,031,300 Community Development 2,585,775 3,748,000 4,119,500 Community Services* 12,398,923 14,299,500 15,976,300 Engineering 1,720,932 2,151,500. 2,707,500 Finance 31,145,306 38,104,200 65,585,400 Public Facilities and Operations 34,106,796 37,378,200 41,563,300 Capital Improvement Program* 36,225,730 33,066,500 96,970,700 Transfers Out 23,289,037 10,454,500 50,452,700 Total $149,102,167 $147,481000 $265,971,400, *Capital Improvement Projects funded by CABG funds are reflected in the Community Services Department in the amount of$275,200. B 2 CITY OF CHINO HILLS FISCAL YEAR 2008-09 GENERAL FUND REVENUES - $36.4 MILLION Transfers In 3% Sales Tax Other Revenues 13% 20% Recreation Fees - - 4% Y-Ly i 4,4 Charges for Services and Casts Reimbursements ` Property Tax pp/ '-4 ,...e.-7.- 32% {{ I r Use of Money&Property L -' 4% Motor Vehicle In-Lieu Fee 1% Licenses and Permits Fines and Penalties % Other Taxes 2°,% $% FY 2006-07 FY 2007-08 FY 2008-09 Projected Adopted Actual Actual Budget Sales Tax 4,023,467 4,098,000 4,779,500 Property Tax 10,260,100 11,256,100 11,898,100 Motor Vehicle In-Lieu Fee 421,191 447,800 475,800 Other Taxes 2,639,733 2,694,500 2,873,300 Licenses and Permits 1,777,544 1,612,700 1,726,200 Fines and Penalties 567,142 595,500 652,400 Use of Money & Property 2,280,273 2,261,800 1,484,000 Charges for Services and Costs Reimbursements 1,798,254 2,485,200 2,870,500 Recreation Fees 1,054,452 1,087,800 1,445,800 Other Revenues 28,452,753 6,632,900 7,247,300 Transfers In 62,156 698,900 919,100 Total - $53,337,065 $33,871,200 $36,372,000 B 3 CITY OF CHINO HILLS FISCAL YEAR 2008-09 _3r"14: 1.lnia 1 I II - ii 1 i i : . ` TI .N - 61 MILLION Subsidy to the Landscape Legislativ® and Lighting District ° Obligation to Landscape 1% 3/° City Manager and Lighting District5% 0% Capital Project Transfers , . Out - Community Development 2 % , if 7% / i� Public Facilities and Community Services Operations 26% 5%° Finance Engineering 20% 4% FY 2006-07 FY 2007.08 II : • • Projected Adopted Actual Actual Budget Legislative '1,164,154 1,329,400 1,564,700 City Manager 2,788,215 3,278,400 3,231,300 Community Development 2,585,775 3,714,000 4,104,500 Community Services 11,786,985 13,699,900 15,452,600 Engineering 1,625,319 1,992,500 2,430,200 Finance 2,978,006 4,515,600 12,021,100 Public Facilities and Operations 2,333,842 2,590,100 3,036,700 Capital Project Transfers Out 1,847,706 1,617,200 17,593,000 Obligation to Landscape and Lighting District - 101,600 219,000 Subsidy to the Landscape and Lighting District 224,889 630,600 427,700 Total $27,334,891 $33,469,300 $60,080,800 B 4 Estimated General Fund Reserves $25,740,852 Operating Fund $64,000 0% Special Projects Reserves $568,796 2% 2007 COP Proceeds $9,229,305 36% Capital Projects, Contingency , and Emergency Reserves $10,681,240 41% Other Reserves $687,511 3% Facilities Replacement Cash Flow Reserves Reserves $500,000 $3,990,000 2% 16% B 5 CITY OF CHINO HILLS FISCAL YEAR 2008-09 POPULATION 85,000 - 80,000 - 75,000 c 70,000 0 e 65,000 Q 60,000 0 a 55,000 -- 50,000 45,000 40,0001' 2° - 3 4 5 6 7 8 9 10 11 12 13 Year 1992 1997 1998 1999 2000 2001 2002 2003 2004 2006 2006 2007 2008 Population 42,891 51,418 54,967 58,088 60,236 89,183 70,952 72,994 76,401 77,619 77,969 78,888 78,957 Calendar Year Population Growth Growth Cumulative Year Population Per Year Growth _ 1992 42,691 N/A '.N/A_ 1997 51,418 17,454 8,727 1998 54,667 3,249 11,976 - ' 1999 58,086 3,419 15,395 2000 60,236 2,150 17,545 - 2001 69,183 8,947 26,492 ▪ 2002 70,952 1,769! 28,261 2003 72,994 2,042 30,303 2004 76,401 3,407 33,710 2005 77,819 1,418 35,1281 2006 77,969 150 35,278- 2007 78,668 699- 35,977 2008 78,957 289 36,266 B 6 CITY OF CHINO HILLS FISCAL YEAR 2008-09 STAFFING IN RELATION TO POPULATION RATIO 700 59i 575 57�j 600 559 556 553 524 504 47 533 515 568 506 a 500 aao 497 asa Cir 400 o in d) 300 O y 200 z 100 0 • IIIiITIlllIiIIIII1iII1I 1992 1994 1996 1998 2000 2002 2004 2006 2008 Calendar Year *Number of Year Po•ulafion Staffing Residents Served 1992 42,691 95 449 1993 45,612 95 480 1994 47,249 95 497 1995 47,791 99 483 1996 49,763 95 524 1997 51,418 102 504 1998 54,667 110 497 1999 58,086 109 533 2000 60,236 117 515 2001 69,183 119 581 2002 70,9521 127 559 2003 72,9941 127 575 2004 76,401 132 579 2005 77,819 140; 556 2006 77,969 1411 553 2007 78,668 155 508 2008 78,956 156 506 *Number of residents served per employee. B 7 CITY OF CHINO HILLS FISCAL YEAR 2008-09 SALES TAX 6,000,000 5,000,000 g 4,000,000 3,000,000 To 2,000,000 1,000,000 _ 0 A b �N `1' b� �3�' g � f ' ` f` fin' Qtx. Vis'` sz, _A" �' N N N N N� rte q, (d (13-' ry, 'L, `� `1 r� Fiscal Year Sales Tax Growth Growth Cumulative Year Per Year Growth 1991-92 178,891 N/A N/A 1992-93 1,034,297 (Note 1) (Note1) 1996-97 1,041,818 0.89% 0.73% 1997-98 1,351,218 29.70% 30.64% 1998-99 1,876,620 38.88% 81.44% 1999-00 2,409,268 28.38% 132.94% 2000-01 2,786,306 15.65% 169.39% 2001-02 3,045,281 9.29% 194.43% 2002-03 3,299,576 8.35% 219.02% 2003-04 3,890,159 17.90% 276.12% 2004-05 3,454,021 * (11.21%) 233.95% 2005-06 3,621,614 4.85% 250.15% 2006-07 - 4,023,467 11.10% 289.00% 2007-08 4,098,000 1.85% 296.21% 2008-09 4,779,500 16.63% 362.10% I HIM 11111 , Note(1): Growth rate is compared to the first full fiscal year of 1992-93. *Starting in FY 2004-05, excludes triple flip. S 8 CITY OF CHINO HILLS FISCAL YEAR 2008-09 PROPERTY TAX 14,000,000 — - 12,000,000 k 10,000,000 c 8,000,000 6,000,000 2 a. 4,000,000 2,000,000 1 0 q c_ r 03 c)ci\ r � r r 03 c3 car �„r Cryo! (•3 ca r 4r3 r c'i Ncb N�t�N N� N N (V rir (1 r 9. 9. 41, ne (1 1 Fiscal Year Property Tax Growth •roper y Growth Cumulative Year Tax Per Year Growth 1991-92 40,856 N/A N/A 1992-93 1,211,649 (Note 1) (Note 1) 1996-97 1,326,296 6.41% 9.46% 1997-98 1,377,075 3.83% 13,65% 1998-99 1,468,066 6,61% 21.16% 1999-00 1,621,328 10.44% 33,81% 2000-01 1,728,252 6.59% 42.64% 2001-02 1,923,281 11.28% 58.73% 2002-03 2,139,116 11.22% 76.55% 2003-04 2,391,353 11.79% 97.36% 2004-05 7,394,693 (1) 209.23% 510.30% 2005-06 9,094,279 (2) 22.98% 650.57% 2006-07 . 10,260,100 (3) 12.82% 746.79% 2007-08 11,256,100 (4) 9.71% 828.99% 2008-09 11,898,100 (5) 5.70% 881.98% ` Note(1): Growth rate is compared to the first full fiscal year of 1992-1993. (1) Includes Triple Flip In the amount of$949,720, and VLF Swap in the amount of$4,061.603. (2) Includes Triple Flip in the amount of$1,137,927, and VLF Swap in the amount of$5,021,797. (3) Includes Triple Flip in the amount of$1,200,600, and VLF Swap in the amount of$5,314,600. (4) Includes Triple Flip in the amount of$1,398,500, and VLF Swap in the amount of$5,869,000. (5) Includes Triple Flip in the amount of$1,593,200, and VLF Swap in the amount of$6,335,800. B 9 CITY OF CHINO HILLS FISCAL YEAR 2008-09 MOTOR VEHICLE IN-LIEU FEES 6,000,000 N Cli LE 5,000,000 4,000,000 c 3,000,000 s 2,000,000 L § o 1,000,000 0 i i t 1 1 i , 1 1 7 1 i i Jrp " ' 6'1 4� Q ^,h a61' �"� Q�` S( Ei 6� Qp C� Qcb P\, fie, v cb � , ,ca oP g o c,C5 C:3 Nd fir, Q , .C �v �c. A,' ce N� N N N N N O 1/ , 4 1 , 1O 1O 1D 1Q r, Fiscal Year Motor Vehicle In-Lieu Fees v o • +'- 'is -- Growth Cumulative Year In-Lieu Fees Per Year I Growth 1991-92 997,060 N/A N/A 1992-93 1,805,841 Note 1 Note 1 1996-97 2,023,933 7.44% 12.08% 1997-98 2,140,179 5.74% 18.51%! 1998-99 2,474,387 15.62% 37.02%- 1999-00 2,829,676 14.36% 56.70% 2000-01 3,293,703 16.40% 82.39% 2001-02 3,863,341 17.29% 113.94% 2002-03 4,056,601 5.00% 124.64% 2003-04 3,338,438 (17.70%) 84.87% 2004-05 1,694,914 * (49.23%) (6.14%) 2005-06 537,693 (68.28%) (70.22%) 2006-07 421,191 (21.67%) (76.68%) 2007-08 447,800 6.32% (75.20%) 2008-09 475,800 6.25% (73.65%) Note(1): Growth rate is compared to the first full fiscal year of 1992-93. * Includes VLF Gap Receivable of$1,197,376; starting FY 2004-05, excludes VLF swap. B 10 CITY OF CHINO HILLS FISCAL YEAR 2008-09 INTEREST INCOME 3,000,000 2,500,000 2,000,000 c7 1 500,000 m 1,000,000 500,000 0 co' N� N N NC) 99 q,cP° ccv e(9 '2 (19 rP V ri5' Fiscal Year V U Interest Income n`ere Composite Rate Year Income for the Year 1991-92 26,302 N/A 1996-97 1,187,000 5.53% 1997-98 1,323,046 5.56% 1998-99 1,150,389 5.38% 1999-00 1,751,276 5.37% 2000-01 2,639,843 6.21% 2001-02 1,511,088 3.96% 2002-03 649,498 2.53% 2003-04 300,297 1.59% 2004-05 626,486 2,30% 2005-06 1,096,608 3.89% 2006-07 2,001,249 5.08% 2007-08 1,943,200 4.85% 200809 1,134,000 2.80%- 6 .80%-6 11 CITY OF CHINO HILLS FISCAL YEAR 2008-09 COMMUNITY DEVELOPMENT AND ENGINEERING REVENUES 5,000,000 _ 4,500,000 C 113 4,00a ©Oo ci 3,500,000 o L 3,000,000 2,500,000 - o 2,000,000 E .5 1,500,000 W 1,000,000 500,000 0 cb 0 03 03 03 CO ° a� �` �°` `' �' c cb (), 1 , 0 , C �h, q�, , , C . Q,`, te. N NNps N N N (Q p 9C:a C3, � q rC} ,O Q �1r Fiscal Year Community Development and Engineering Revenues " bev. Growth Cumulative Year &Eng. Rev. Per Year Growth • 1991-92 18,552 N/A. N/A_ 1992-93 1,409,761. (Note 1) (Note 1) 1996-97 2,678,522 31.91% 90.00% 1997-98 3,229,119: 20.56% 129.05% 1998-99 3,183,114 (1.42%) 125.79% 1999-00 3,130,399 (1.66%) 122.05% 2000-01 3,200,266 2.23% 127.01%- 2001-02 2,442,454 923.68%) 73.25%= 2002-03 2,545,390 4.21% 80.55%! 2003-04 2,357,357 (7.39%) 67.22% 2004-05 ; 2,382,672 1.07% 69.01%• 2005-06 4,068,168 70.74% 188.57%_ 2006-07 3,563,509, (12.41%) 152.77% 2007-08 4,085,200 14.64% 189.78% 2008-09 4,583,400 12.20% 225 12% Note(1): Growth rate is compared to the first full fiscal year of 1992-93. B 12 COMBIN! StAtEMENtS CITY OF CHINO HILLS PROJECTED ACTUAL FISCAL YEAR 2007-08 SUMMARY OF CHANGES TO FUND BALANCES Audited Projected Beginning Projected Ending Fund Balance Projected Projected Iriterfund Projected Projected Fund Balance Fund Title 711107 Revenues Expenditures Transaction(c) Transfer In Transfer Out 6130108 GENERAL FUND Operating Fund 0 30,955,800 28,010,000 1,038,500 97,800 732,200 1,272,900 Special Projects Reserve 2,494,896 1.449,200 1,300,000 0 0 651,800 1,992,296 Capital Projects,Contingency and Emergency Reserves 11,890,040 767,300 0 0 0 965,400 11,691,940 2007 COP CivicCenter Interim Financing 170,300 771,400 0 601,100 0 0 Cash Flow Reserve 3,990,000 0 0 0 0 0 3,990,000 Other Reserves 825,811 0 0 0 0 0 825,811 2007 COP Proceed-CFD portion 16,068,209 0 0 0 0 0 16,068,209 2007 COP Proceed-Grant portion 5,786.720 0 0 0 0 0 5,786,720 GENERAL FUND SUBTOTAL 41,225,976 33,172,304 30,081,400 1,038,500 698,900 2,349,400 41,627,876 SPECIAL REVENUE FUNDS Gas Tax Fund 1,516,703 1,479,900 1,39.700 365,600 0 65,500 1,245,803 Measure I Fund 2.391,821 1,220,500 0 3,260 0 1,940,600 1,658,521 Ahr Quality Improvement Fund 322,936 107,600 0 0 0 0 430,536 Community Development Block Grant 0 449,200 449,200 0 0 0 0 -+ Solid Waste Fund 0 3,670,800 3,670,800 0 0 0 0 Landscaping and Lighting District Funds 3,285,866 7,488,800 5,283,300 2,550,000 2,189,200 2,039,300 3,091.266 Development Fee Funds 15,657,814 5,216,400 3,150,800 248,800 0 1,730,400 15,744,214 Miscellaneous Special Revenue Funds 896,900 1,330,900 437.600 21,600 0 731,600 1,037,100 CAPITAL PROJECTS FUNDS 1,425,406 26,243,300 33,066,500 0 €,822,800 0 1,425.006 ENTERPRISE FUNDS Water Fund(a) 9,219,500 18,738,400 16,790,300 2.116,500 0 212,500 8,838,600 Sewer Fund(a) 4.828,900 6,314,600 4,689,700 579,600 0 40,600 5,833,600 INTERNAL SERVICE FUNDS Equipment Maintenance Fund 3.110,386 1,150,300 1,394,600 81,600 0 0 2,784,486 Data Processing Fund 874,124 972,200 976.500 83,100 0 0 786,724 AGENCY FUNDS(b) 68.097,374 15,165,100 28,289,300 338,300 743,600 1,344,700 54,033,773 TOTAL ALL FUNDS 152,853,705 122,720,300 129,599,700 7,426,800 10.454,5500 10,454,500 138,547,505 (a) Beginning balance at July 1,2007 for the Enterprise Funds reflect work-in-capital,and also includes 90 days Cash Flow Reserves for Operations,Capital Outlay Cash Flaw Reserve,and Capital P%lects Cash Flow Reserves_ (b) Reserve requirements are excluded from the fund balance. (c) lnterfund transactions include internal service fund charges,hater-departmental administrative overhead charges,and Agency funded capital improvement projects. . „. 47.*:***4:41\,, . 6 , , . . . . ' .4., . . .. m.! , . ., , ,........t. .. .....T.41. R + q5a plie„ .. -1.40*`- *may.' CITY OF CHINO DILLS INCORPORATED 1 9 9 1 This page intentionally left blank. C 2 CITY OF CHINO HILLS FISCAL YEAR 2008-09 SUMMARY OF CFIANCES TO FUND BALANCES Projected Projected Beginning Adjustments Proposed Ending Fund Balance to Fund Proposed Proposed lnterfund Proposed Proposed Fund Balance Fund Title 711108 Balance Revenues Expenditures Transaction(c) Transfer In Transfer Out 6130/09 GENERAL FUND Operating Fund 0 0 33,193,800 31,157,500 1,428,200 102,600 646,700 64,000 Special Projects Reserve 1,992,296 0 15,000 0 0 0 1,418,500 588,796 Capital Projects,Contingency and Emergency Reserves 12,650,140 0 1,744,100 164,100 0 0 3,548,900 10,681,240 Big League Dream Spools Park Loan Repayment 0 7,960,100 0 7,960,100 0 0 0 0 2007 COP Civic Center Interim Financing 314,700 1,131,200 0 816,500 0 0 Facilities Replacement Reserves 0 0 500,000 0 0 0 500,000 Cash Flow Reserves 3,990,000 0 0 0 0 0 0 3,990,000 Other Reserves 825,811 ({38,300) 0 0 0 0 0 687,511 2007 COP Proceed-CFD portion 16,068,209 0 0 0 0 0 12,825,600 3,442,585 2007 COP Proceed-Grant portion 5,786,720 0 0 0 0 0 0 5,786,720 GENERAL FUND SUBTOTAL 41,627.876 7,821,800 35,452,900 40,412,900 1,428,200 919,100 18,239,700 25,740,852 SPECIAL REVENUE FUNDS Gas Tax Fund 1.245,803 0 1,479,600 1,39+8,100 415,600 0 865,400 46,303 Measure I Fund 1.668,521 0 1,191,300 0 3,300 0 2,855,100 1,421 0 Air Quality Improvement Fund 430,536 0 104,000 85.000 0 0 0 449,536 Community Development Block Grant 0 0 423,300 423,300 0 0 0 0 Solid Waste Fund 0 0 3,800,000 3,800,000 0 0 0 0 Landscaping and Lighting District Funds 3,091.266 0 10,820,800 5,663.800 2,637,900 1,644,400 2,568,200 4,686,566 Development Fee Funds 15,744,214 0 11,812,400 4,462,300 256,100 0 9,060,700 13,777,514 Miscellaneous Special Revenue Funds 1,037.100 0 11,904,430 391,300 20,600 0 11,567,400 962.200 CAPITAL PROJECTS FUNDS 1,425,006 0 48,419,900 96,970,700 0 47,277,700 0 151.906 ENTERPRISE FUNDS Water Fund(a) 8,838,600 0 17,953,800 19,739,800 2,180,700 0 3,153.100 1,715,800 Sever Fund(a) 5,833,600 0 10,875,230 4,661,000 699,500 0 715.100 10,633,200 INTERNAL SERVICE FUNDS Equipment Maintenance Fund 2,784,486 0 1,483,200 1,491,600 69,900 0 0 2,706,186 Data Processing Fund 786,724 0 1,142,200 1,133,400 85,500 0 0 710,024 AGENCY FUNDS(b) 54,033,773 0 11,786,800 46,702,900 385.300 611,500 1.428000 17,915,897 TOTAL ALL FUNDS 136.547.505 7.821.800 168,649,800 227,336,100 8,152,600 50,452.700 50,452,700 79.500.405 (a) Projected beginning balance at July 1,2008 for the Enterprise Funds reflect work-in-capital,and also includes 90 days Cash Flow Reserves for Operations,Capital Outlay Cash Flow Reserve,and Capital Projects Cash Flow Reserves. {b) Reserve requirements are excluded from the fund balance, (c) Interfund transactions include internal service fund charges,inter-departmental administrative overhead charges,and Agency funded capital improvement projects. • Auk .44 *44 *,tlt� A.. • 4-*-1,4Fir"5; V.- • '.71111% 4, rA '' " Y ; 'rye CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. C 4 CITY OF CHINO HILLS FISCAL YEAR 2008-09 BUDGET SUMMARY RESOURCES Amount Beginning Fund Balances 138,547,505 Adjustments to Fund Balance (Note 1) 7,821,800 Revenues : Taxes and Assessments 35,920,100 Licenses and Permits 1,726,200 Fines and Penalties 644,400 Use of Money and Property 4155,100 Charges for Services and Costs Reimbursements. 25,770,600 Development Fees 11,180,400 Recreation Fees 1,445,800 Other Revenues 87,807,200 Transfer In 50,452,700 Sub-Total All Funds 219,102,500 TOTAL RESOURCES 365,471,805 USE OF RESOURCES operating Program Legislative 1,564,700 City Manager 7,031,300 Community Development 4,119,500 Community Services (Note 2) 15,976,300 Engineering 2,707,500 Finance 65,585,400 Public Facilities and Operations 41,563,300 Capital Improvement Program (Note 2) 96,970,700 Transfers Out 50,452,700 Sub-Total All Funds 285,971,400 Ending Fund Balances 79,500,405 TOTAL USE OF RESOURCES 365,471,805 APPROPRIATION LIMITATION ACCORDING TO ARTICLE XIII B OF THE STATE OF CALIFORNIA CONSTITUTION (rounded to the nearest dollar) 24,249,077 (Note 1) Amount includes adjustments for the Big League Dream Sports Park and the Park Master Plan loan payments in full (Note 2) Capital Improvement Projects funded by Community Development Block Grant Funds are reflected in the Community Services Department in the amount of$275,200. C 5 ''.....46.4***14\\Hr. . sem,. .s ''(....1.1. 1 4..- r _..w, , V'kr. . x' ice, 4�. xtirt •. ` c itilit ''. Y 11'v/e'.�w�' ,iyyrnl h 7 + {w y 4 F::. t+ a r,i• '14' i. " Y _ # CITY OF CHINO HILLS INCORPORATED 1 9 9 1 I 1 I A This page intentionally left blank. C 6 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2008-09 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL GENERAL FUND LEGISLATIVE 1 City Council 163,600 118,500 - 282,100 City Attorney - 450,000 - 450,000 City Clerk 681,500 151,100 - 832,600 TOTAL LEGISLATIVE 845,100 719,600 1,564,700 CITY MANAGER Administration 917,800 433,000 - 1,350,800 Community Relations 376,700 117,400 - 494,100 Contract Services - 185,900 - 185,900 Human Resources 230,400 144,700 - 375,100 Risk Management 164,500 660,900 - 825,400 TOTAL CITY MANAGER 1,689,400 1,541,900 - 3,231,300 COMMUNITY DEVELOPMENT Administration 775,200 376,900 - 1,152,100 Building Services 1,103,200 175,700 - 1,278,900 Development Services 831,200 741,000 - 1,572,200 Economic Development - 101,300 - 101,300 TOTAL COMMUNITY DEVELOPMENT 2,709,600 1,394,900 - 4,104,500 COMMUNITY SERVICES Administration 391,600 391,300 - 782,900 Code Enforcement 267,900 67,000 23,000 357,900 Emergency Preparedness 55,600 51,900 - 107,500 Neighborhood Services 548,100 384,500 - 932,600 Public Safety - 10,292,600 - 10,292,600 Recreation Services 1,843,000 1,106,100 30,000 2,979,100 TOTAL COMMUNITY SERVICES 3,106,200 12,293,400 53,000 15,452,600 ENGINEERING Administration 760,600 159,100 - 919,700 Engineering Services 1,174,500 336,000 - 1,510,500 TOTAL ENGINEERING 1,935,100 495,100 - 2,430,200 FINANCE Administration 1,686,900 332,400 - 2,019,300 Non-Departmental - 75,900 - 75,900 Government Center Moving - 164,100 - 164,100 Development Program - 9,761,800 - 9,761,800 TOTAL FINANCE 1,686,900 10,334,200 - 12,021,100 C 7 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2008-09 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL GENERAL FUND(continued) PUBLIC FACILITIES AND OPERATIONS Administration 650,100 175,100 - 825,200 Facilities Maintenance 310,400 880,800 35,000 1,226,200 Parks and Landscape Maintenance - 841,900 - 841,900 Storm System Maintenance 35,900 33,200 69,100 Street Maintenance 60,300 14,000 74,300 TOTAL PUBLIC FACILITIES AND OPERATIONS 1,056,700 1,945,000 35,000 3,036,700 Transfers Out - - 18,239,700 18,239,700 TOTAL GENERAL FUND 13,029,000 28,724,100 '18,327,700 60,080,800 SPECIAL REVENUE FUNDS SOLID WASTE FUND Refuse and Recycling Programs - 3,800,000 - 3,800,000 TOTAL SOLID WASTE FUND - 3,800,000 - 3,800,000 LANDSCAPE AND LIGHTING DISTRICT FUNDS Los Serranos Lighting District - 11,800 - 11,800 Parks and Landscape Maintenance 1,013,700 6,941,200 170,000 8,124,900 Vellano Landscape and Lighting District - 165,000 - 165,000 Transfers Out - - 2,568,200 2,568,200 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 1,013,700 7,118,000 2,738,200 10,869,900 GAS TAX FUND Special Gas Tax 629,800 1,114,600 69,300 1,813,700 Transfers Out - - 865,400 865,400 TOTAL GAS TAX FUND 629,800 1,114,600 934,700 2,679,100 MEASURE I TRANSPORTATION SALES TAX Administrative Overhead - 3,300 - 3,300 Transfers Out - - 2,855,100 2,855,100 TOTAL MEASURE I FUND - 3,300 2,855,100 2,858,400 AIR QUALITY IMPROVEMENT FUND Air Quality Project - - 85,000 85,000 TOTAL AIR QUALITY IMPROVEMENT FUND - - 85,000 85,000 DEVELOPMENT FEE FUNDS Development Fees - 4,718,400 - 4,718,400 Transfers Out - - 9,060,700 9,060,700 TOTAL DEVELOPMENT FEE FUNDS - 4,718,400 9,060,700 13,779,100 C 8 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2008-09 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL SPECIAL REVENUE FUNDS icontinuedl COMMUNITY DEVELOPMENT BLOCK GRANT FUND CDBG Program 52,900 370,400 - 423,300 TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND 52,900 370,400 - 423,300 MISCELLANEOUS SPECIAL REVENUE FUNDS Affordable Housing - 15.000 - 15,000 Citizen'sOption For Public Safety - 100,400 - 100,400 Street Sweeping - 296,100 - 296,100 Sleepy Hollow Road improvement Fund - 400 - 400 Transfers Out - - 11,567,400 11,567,400 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS - 411,900 11,567,400 11,979,300 ENTERPRISE FUNDS WATER FUNDS 1 Water Utility 1,968,400 18,294,500 1,118,800 21,381,700 Utility Customer Services 265,100 253,700 - 538,800 Transfers Out - - 3,153,100 3,153,100 TOTAL WATER FUNDS 2,253,500 18,548,200 4,271,900 25,073,600 SANITATION FUND Sewer Utility 577,900 4,782,600 - 5,360,500 Transfers Out - - 715,100 715,100 TOTAL SANITATION FUND 577,900 4,782,600 715,100 6,075,600 INTERNAL SERVICE FUNDS EQUIPMENT MAINTENANCE FUND Equipment Maintenance Services 212,100 1,094,400 255,000 1,561,500 TOTAL EQUIPMENT MAINTENANCE FUND 212,100 1,094,400 255,000 1,561,500 DATA PROCESSING FUND Data Processing Services 402,100 766,800 50,000 1,218,900 TOTAL DATA PROCESSING FUND 402,100 766,800 50,000 1,218,900 CAPITAL PROJECTS FUNDS Capital Improvement Program - - 90,672,100 90,672,100 Community Facilities Districts - - 331,200 331,200 New Community Center Construction Fund - - 5,967,400 5,967,400 TOTAL CAPITAL PROJECTS FUNDS - - 96,970,700 96,970,700 I C 9 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2008-09 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL AGENCY FUNDS Community Facilities Districts Funds - 8,482,000 37,418,600 45,900,600 Assessment District Funds - 1,187,600 - 1,187,600 Transfers Out - - 1,428,000 1,428,000 TOTAL AGENCY FUNDS - 9,669,600 38,846,600 48,516,200 SUB-TOTAL ALL FUNDS 18,171,000 81,122,300 186,678,100 285,971,400 LESS : INTERFUND TRANSACTIONS - (8,182,600) (37,418,600) (45,601,200) TRANSFERS OUT - - (50,452,700) (50,452,700) TOTAL ALL FUNDS 18,171,000 72,939,700 98,806,800 189,917,500 C 10 CITY OF CHINO HILLS FISCAL YEAR 2008-09 SUMMARY OF EXPENDITURES BY OBJECT TYPE 2007-08 2008-09 Adopted! Adjusted Adopted Percent Budget Budget Change PERSONNEL 1010 Regular Salaries 9,554,300 10,226,900 7.0% 1015 Part-time/Seasonal Wages 1,167,900 1,2.25,300 4.9% 1020 Overtime Salaries 197,200 194,200 (1.5%) 1 1540 Fringe Benefits 5,765,500 6,524,600 13.2% TOTAL PERSONNEL 16,684,900 18,171,000 8.9% OPERATING EXPENSES 2010 Memberships and Certifications 113,400 108,700 (4.1%) 2015 Conferences, Meetings, and Training 266,500 263,700 (1.1%) 2030 Uniforms 67,400 71,100 5.5©% 3010 Legal Services 947,400 768,000 (18.9%) 3020 Financial Services 338,800 305,100 (9.9%) 3025 Medical Services 11,500 12,700 10.4% 3030 Development Professional Services 1,329,900 1,099,500 (17.3%) 1 3090 Professional Services 1,191,100 917,600 (23.0%) 3105 Temporary Employee Services 4,800 2,200 (54.2%) 3110 Computer Services 281,100 286,700 2.0% 3115 Data Processing Services 993,300 1,083,600 9.1% 3135 Special Studies 12,600 10,000 (20.6%) 3140 Refuse Contract 3,803,300 3,803,500 0.0% 3155 Recreation Program Instructors 317,200 320,400 1.0% 3165 Sewer Treatment Services 2,615,200 2,730,200 4.4% 3170 Police Services 9,123,100 10,128,400 11.0% 3171 Sheriff's Prisoner Booking Services 64,300 64,300 0.0% 3172 Parking Fine Processing Services 93,600 93,600 0.0% 3173 Animal Control Services 131.700 150,600 14.4% 3180 Crossing Guard Services 58,500 62,100 6.2% 3189 Communication System Services 3,000 - (100.0%) 3190 Contractual Services 1,439,600 1,383,200 (3.9%) 4010 Legal Advertising 13,900 10,900 (21.6%) 4015 Advertising and Promotion 218,500 237,100 8.5% 4025 Election Expense 11,800 30,100 155.1% 4030 Printing and Photocopy Services 254,300 269,400 5.9% 4031 Document Imaging 10,000 2,500 (75.0%) 4035 Postage and Express Delivery 182,700 190,600 4,3% 4110 Liability Insurance 377,000 340,300 (9.7%) 4115 Fire and Casualty Insurance 64,300 65,000 1.1% 4125 Surety Bond 3,100 3,200 3.2% 4130 Workers' Compensation Insurance 211,500 172,000 (18.7%) 4140 Unemployment Insurance 15,000 10,000 (33.3%) 4245 Traffic Signs 49,300 49,200 (0.2%) C 11 CITY OF CHINO HILLS FISCAL YEAR 2008-09 SUMMARY OF EXPENDITURES BY OBJECT TYPE 2007-08 2008-09 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 4310 Fuel 176,300 225,600 28.0% 4315 Automotive Parts and Supplies 8,500 9,000 5.9% 4410 Chemical Supplies 88,400 66,900 (24.3%) 4420 Computer Hardware and Software Expense 66,400 46,600 (29.8%) 4430 Small Equipment and Tools 146,300 144,600 (1.2%) 4440 Office Supplies 118,100 161,700 28.5% 4445 Special Parts and Supplies 447,000 580,400 29.8% 4450 Reference Materials and Services 27,800 26,400 (5.0%) 5010 Parks and Landscape 2,617,700 2,763,100 5.6% 5012 Tree Maintenance 347,400 358,800 3.3% 5020 Building and Structure Maintenance 70,000 65,900 (6.9%) 5021 Custodial Services 158,400 254,700 60.8% 5025 Office Equipment Maintenance 19,200 141,000 634.4% 5035 Vehicle Maintenance 182,600 198,300 8.6% 5040 Communications Equipment Maintenance 1,100 1,100 0.0% 5045 Graffiti Removal Services 16,000 21,200 32.5% 5110 Street Repair and Maintenance 73,000 76,000 4.1% 5111 Street Sweeping 169,600 203,300 19.9% 5112 Pavement Striping 3,000 12,000 300.0% 5115 Traffic Signal Maintenance 105,000 128,400 22.3% 5220 Water Lines and Mains Maintenance 75,000 25,000 (66.7%) 5225 Meter Maintenance 10,000 10,000 0.0% 5235 Distribution Plant Maintenance 96,400 105,900 9.9% 5310 Sanitary Sewer Line Maintenance 25,000 69,500 178.0% 5490 Other Structural Repair and Maintenance 65,000 61,900 (4.8%) 5590 Equipment Maintenance 54,700 56,700 3.7% 5610 Facilities Rental 34,900 38,100 9.2% 5620 Vehicle Rental 1,281,300 1,397,300 9.1% 5625 Equipment Rental 155,600 25,900 (83.4%) 5690 Other Rental 10,300 2,700 (73.8%) 6010 Water 7,299,500 9,171,100 25.6% 6015 Electricity 359,900 438,600 18.6% 6020 Streetlight Power 549,600 582,000 5.9% 6025 Water Pumping Power 749,800 786,900 4.9% 6030 Gas 5,400 7,000 29.6% 6035 Telephone 186,400 178,200 (4.4%) 7010 Interest Payments 8,099,200 6,681,200 (17.5%) 7015 Principal Payments 9,632,500 14,942,600 55.1% 7025 Bond Call Payments 180,300 51,500 (71.4%) 7030 Assessment District Credits 3,358,100 2,898,700 (13.7%) 7046 Taxes and Assessments 4,300 4,500 4.7% 7110 Depreciation Expense 4,252,300 5,517,700 29.8% C 12 CITY OF CHINO HILLS FISCAL YEAR 2008-09 SUMMARY OF EXPENDITURES BY OBJECT TYPE 2007-08 2008-09 Adopted! Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES(continued) 7120 Amortization Expense 406,100 469,900 15.7% 7220 Administrative Overhead 3,014,200 3,123,400 3.6% 7225 Departmental Overhead 2,199,100 2,578,300 17.2% 7415 Special Departmental Expense 22,700 26,900 18.5% 7610 Uncollectible Accounts 31,900 32,000 0.3% 7710 Developer Reimbursement Agreements 313,700 320,500 2.2% 7810 Water Conservation Program 19,900 23,300 17,1% 7911 Public Works Construction 302,600 275,200 (9.1%) 7950 Settlement and Judgements - 611,500 100.0% 7985 NPDES Permit Costs 99,000 87,800 (11.3%) TOTAL OPERATING EXPENSES 72,365,200 81,122,300 12.1% CAPITAL OUTLAY 8010 Land 773,500 - (100.0%) 8015 Land Improvements 275,000 165,000 (40.0%) 8030 Buildings 69,458,300 57,360,900 (17.4%) 8040 Improvements Other Than Buildings 8,331,600 6,838,500 (17.9%) 8050 Office Furniture and Equipment 10,000 50,000 400.0% 8060 Vehicles and Equipment 1,185,500 705,300 (40.5%) 8110 Streets Facilities 21,768,100 11,920,300 (45.2%) 8210 Sanitary Sewer Lines and Facilities 4,120,400 1,396,600 (66.1%) 8310 Storm Sewer Lines 5,096,600 5,073,700 (0.4%) 8410 Water Lines and Mains 2,835,500 2,632,100 (7.2%) 8420 Water Meters 580,000 1,024,000 73,9% 8450 Water Supply Facilities 12,650,500 11,640,400 (8.0%) 8990 Contributions to Construction Funds 65,967,000 37,418,600 (43.3%) TOTAL CAPITAL OUTLAY 193,061,000 136,225,400 (29.4%) Transfers Out 39,251,100 50,452,700 28.5% TOTAL BUDGET 321,362,200 285,971,400 (11.0%) Less: Interfund Transactions and Transfers Out (112,706,000) (96,053,900) (14.8%) NET BUDGET 208,656,200 189,917,500 (9.0%) C 13 CITY OF CHINO HILLS FISCAL YEAR 2008-2009 EQUIPMENT PURCHASES DEPARTMENT ACCOUNT AMOUNT Finance Capital Outlay_ Vermont Systems Recreation Program 552-2520-888-8050 50,000 50,000 PUBLIC FACILITIES AND OPERATIONS Replacement Vehicles (6) Ford F-150 pick up truck (Sanitation), vehicle#5004 551-8200-888-8060 30,000 Ford F-150 pick up truck (Engineering), vehicle#5005 551-8200-888-8060 30,000 GMC dump truck (P & L ), vehicle#28932 551-8200-888-8060 80,000 Forklift, boom lift(Water), vehicle#93900 551-8200-888-8060 80,000 (2) Electric utility vehicles (P & L), vehicle#8024 &8025 551-8200-888-8060 20,000 Replacement Eauipment(1) Welder/Generator (Water), vehicle#49952 551-8200-888-8060 15,000 New Vehicles (61 Ford F-150 pick up truck with strobe lights 001-1155-888-8060 23,000 Ford F-250 Service Truck (Facilities Maintenance) 001-2510-888-8060 35,000 Enclosed tractor with rotary reels (P & L ) 030-8400-888-8060 96,000 John Deere utility vehicle(P & L ) 030-8400-888-8060 15,000 Electric utility vehicle (P & L ) 030-8400-888-8060 10,000 Ford F-350 Service Truck (Water) 500-8110-888-8060 38,000 Capital Outlay Side-Step Van (see note 1) 001-0900-888-8060 30,000 Refurbish paint truck bed with body and two new paint guns 010-8300-888-8060 31,000 Reflectometer Gun 010-8300-888-8060 14,000 (3) Driver Feedback Signs 010-8300-888-8060 24,300 Retrofit Diesel Equipment ($17,000 each): 011-8200-888-8060 85,000 GMC Asphalt Patch Truck, vehicle#9033 Sterling Vector, vehicle#9041 Freightliner Brush Truck,vehicle#9060 Freightliner Dump Truck,vehicle#9061 Ford F-550 service truck, vehicle#9062 SDI Trailer with 300 Gal, Weed Sprayer 030-8400-888-8060 10,000 Tractor- small Ag turf 030-8400-888-8060 25,000 Flail Mower 030-8400-888-8060 7,000 Aer-way Aerator 200 series 030-8400-888-8060 7,000 GRAND TOTAL 755,300 Note 1: A side step van was approved in the FY 06-07 budget for$60,000 to be funded by a grant.The grant request was submitted and awarded in the amount of$100,000. C 14 FIVE YEAR OUTLOOK CITY OF CHINO HILLS FISCAL YEAR 2008-09 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME 2008-09 2009-10 2010-11 2011-12 2012-13 FUNDGENERAL FUN - . Revenues 36,372,000 36,577,400 39,439,400 41,697,700 43,645,800 Appropriations (42,060,100) (38,511,800) (42,244,000) (44,481,200) (47,134,600) Revenues over/(under)appropriations (5,688,100) (1,934,400) (2,804,600) (2,783,500) (3,488,800) Transfer to Capital Project Fund (17,593,000) (9,229,305) _ _ - Subsidy to Landscape and Lighting District Funds (427,700) (976,300) (1,240,300) (1,522,600) (1,699,900) Subsidy to Gas Tax Fund - (478,800) (602,100) (614,800) (782,200) Beginning Fund Balance 49,449,700 25,740,900 13,122,095 8,475,095 3,554,195 GENERAL FUND ENDING FUND BALANCE 25,740,900 13,122,095 8,475,095 3,554,195 (2,416,705) SPECIAL REVENUE FUNDS GAS TAX FUND Revenues 1,479,600 1,485,800 1,510,800 1,551,100 1,596,400 Appropriations (1,815,600) (2,011,000) (2,112,900) (2,165,900) (2,378,600) Revenues over/(under) appropriations (336,000) (525,200) (602,100) (614,800) (782,200) Transfer to Capital Project Fund (863,500) Subsidy from General Fund 478,900 602,100 614,800 782,200 Beginning Fund Balance 1,245,800 46,300 - - GAS TAX ENDING FUND BALANCE 46,300 - - - - MEASURE I FUND Revenues 1,191,300 1,203,100 1,227,000 1,257,500 1,295,000 Appropriations (3,300) (3,400) (3,500) (3,600) (3,700) Revenues over/(under) appropriations 1,188,000 1,199,700 1,223,500 1,253,900 1,291,300 Transfer to Capital Project Fund (2,855,100) Beginning Fund Balance 1,668,500 1,400 1,201,100 2,424,600 3,678,500 MEASURE I ENDING FUND BALANCE 1,400 1,201,100 2,424,600 3,678,500 4,969,800 AIR QUALITY IMPROVEMENT FUND Revenues 104,000 105,900 107,800 109,800 111,800 Appropriations (85,000) - - -Revenues overl(under) appropriations 19,000 105,900 107,800 109,800 111,800 Beginning Fund Balance 430,500 449,500 5551400 663,200 773,000 AIR QUALITY IMPROVEMENT FUND ENDING FUND BALANCE 449,500 555,400 663,200 773,000 884,800 COMMUNITY DEVELOPMENT BLOCK GRANT Revenues 423,300 399,300 376,600 355,200 335,000 Appropriations (423,300) (399,300) (3761600) (355,200) (335,000) Revenues over/(under) appropriations - - - - - Beginning Fund Balance - - - - COMMUNITY DEVELOPMENT BLOCK GRANT ENDING FUND BALANCE - - - - - D1 CITY OF CHINO HILLS FISCAL YEAR 2008-09 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME 2008-09 2009-10 2010-11 2011-12 2012-13 SOLID WASTE FUND - Revenues 3,800,000 3,914,000 4,031,500 4,152,500 4,277,100 Appropriations (3,800,000) (3,914,000) (4,031,500) (4,152,500) (4,277,100) Revenues overl(under) appropriations - - - - - Beginning Fund Balance - - - - - SOLID WASTE FUND ENDING FUND BALANCE - - - - - SPECIAL REVENUE FUNDS (Continued) LANDSCAPE AND LIGHTING DISTRICT FUNDS Revenues 12,037,500 9,090,900 9,248,200 9,493,700 9,543,200 Appropriations (9,299,400)- (10,066,400) -(10,488,00 (11,016,300) (11,243,1001_ Revenues over/(under) appropriations 2,738,100 (975,500) (1,239,800) (1,522,600) (1,699,900) Transfer to Capital Project Fund (1,570,500) - - - - Subsidy from General Fund 427,700 976,300 1,240,300 1,522,600 1,699,900 Beginning Fund Balance 3,091,200 4,686,500 4,687,300 4,687,800 4,687,800 LANDSCAPE AND LIGHTING DISTRICT ENDING FUND BALANCE 4,686,500 4,687,300 4,687,800 4,687,800 4,687,800 DEVELOPMENT FEE FUNDS Revenues 11,812,400 14,476,500 16,658,600 6,511,600 5,059,700 Appropriations (4,718,400) (2,274,800) (2,211,200) (1,644,200) (1,966,400) Revenues overt(under)appropriations 7,094,000 12,201,700 14,447,400 4,867,400 3,093,300 Transfer to Capital Project Fund (9,060,700) - - - - Beginning Fund Balance 15,744,100 13,777,400 25,979,100 40,426,500 45,293,900 DEVELOPMENT FEE FUNDS ENDING FUND BALANCE 13,777,400 25,979,100 40,426,500 45,293,900 48,387,200 MISCELLANEOUS SPECIAL REVENUE FUNDS Revenues 11,904,400 1,630,100 1,680,500 842,600 441,700 Appropriations (512,600) (420,800) (430,000) (439,400) (449,100) Revenues over/(under)appropriations 11,391,800 1,209,300 1,250,500 403,200 (7,400) Transfer to Capital Project Fund (11,466,700) - - - - Beginning Fund Balance 1,037,100 962,200 2,171,500 3,422,000 3,825,200 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS ENDING FUND BALANCE 962,200 2,171,500 3,422,000 3,825,200 3,817,800 CAPITAL PROJECTS FUNDS Revenues 95,697,600 11,700 11,700 11,700 11,700 Capital Improvement Projects (96,970,700) - - - - Revenues overl(under) appropriations (1,273,100) 11,700 11,700 11,700 11,700 Beginning Fund Balance 1,425,000 151,900 163,600 175,300 1. 87,000 CAPITAL IMPROVEMENT FUND ENDING FUND BALANCE 151,900 163,600 175,300 187,000 198,700 D2 CITY OF CHINO HILLS FISCAL YEAR 2008-09 FIVE YEAR SUMMARY OUTLOOK BY FUND • FUND NAME 2008-09 2009-10 2010-11 2011-12 2012-13 WATER UTILITY FUND Revenues 17,953,800 22,686,800 25,670,600 27,844,800 30,127,900 Appropriations (21,920,500) (23,629,500) (25,559,100) (26,850,500) (28,906,500) Revenues over/(under)appropriations (3,966,700) (942,700) 111,500 984,300 1,221,400 Transfer to Capital Project Fund (3,153,100) - - - - Beginning Fund Balance 8,838,600 1,718,800 776,100 887,600 1,871,900 WATER UTILITY FUND ENDING FUND BALANCE 1,718,800 776,100 887,600 1,871,900 3,093,300 SEWER UTILITY FUND Revenues 10,875,200 6,133,600 6,424,300 6,747,100 6,912,500 Appropriations (5,360,500) (5,471,600) (5,812,100) (5,963,900) (6,373,800) Revenues over/(under)appropriations 5,514,700 662,000 612,200 783,200 538,700 Transfer to Capital Project Fund (715,100) - - - Beginning Fund Balance 5,833,600 10,633,200 11,295,200 11,907,400 12,690,600 SEWER UTILITY FUND ENDING FUND BALANCE 10,633,200 11,295,200 11,907,400 12,690,600 13,229,300 EQUIPMENT MAINTENANCE FUND Revenues 1,483,200 1,775,800 1,704,200 1,780,200 1,734,400 Appropriations (1,561,500) (1,775,800) (1,704,200) (1,780,200) (1,734,400) Revenues over/(under)appropriations (78,300) - - - Beginning Fund Balance 2,784,500 2,706,200 2,706,200 2,706,200 2,706,200 EQUIPMENT MAINTENANCE FUND ENDING FUND BALANCE 2,706,200 2,706,200 2,706,200 2,706,200 2,706,200 DATA PROCESSING FUND Revenues 1,142,200 1,386,000 1,871,100 1,313,000 1,761,700 Appropriations (1,218,900) (1,386,000) (1,871,100) (1,313,000) (1,76. 1,700) Revenues over/(under)appropriations (76,700) - - - - Beginning Fund Balance 786,700 710,000 710,000 710,000 710,000 DATA PROCESSING FUND ENDING FUND BALANCE 710,000 710,000 710,000 710,000 710,000 COMMUNITY FACILITIES DISTRICTS FUNDS Revenues 11,276,800 11,681,100 12,071,200 12,296,100 12,538,100 Appropriations (9,910,000) (10,948,800) (9,910,400) (10,227,300) (10,367,100) Revenues over/(under)appropriations 1,366,800 732,300 2,160,800 2,068,800 2,171,000 Transfer to Capital Project Fund (37,418,600) - - - - Beginning Fund Balance 48,835,600 12,783,800 13,516,100 15,676,900 17,745,700 COMMUNITY FACILITIES DISTRICTS ENDING FUND BALANCE 12,783,800 13,516,100 15,676,900 17,745,700 19,916,700 ASSESSMENT DISTRICTS FUNDS Revenues 1,121,500 1,126,700 1,132,800 1,134,000 1,134,300 Appropriations (1,187,600) (1,127,800) (1,134,000) (1,135,300) (1,135,700) Revenues over/(under) appropriations (66,100) (1,100) (1,200) (1,300) (1,400) Beginning Fund Balance 5,198,200 5,132,100 5,131,000 5,129,800 5,128,500 ASSESSMENT DISTRICTS ENDING FUND BALANCE 5,132,100 5,131,000 5,129,800 5,128,500 5,127,100 173 CITY OF CHINO HILLS FISCAL YEAR 2008-09 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME 2008-09 2009-10 2010-11 2011-12 2012-13 TOTAL ALL FUNDS Revenues 218,674,800 113,684,700 123,166,300 117,098,600 120,526,300 Appropriations (103,876,700) (101,941,000) (107,888,600) (111,538,500) (118,066,800) Revenues overl(under) appropriations 114,798,100 11,743,700 15,277,700 5,560,100 2,459,500 Capital Improvement Project (96,970,700) - - - - Transfer to Capital Project Fund (84,696,300) (9,229,305) - - Subsidy to Landscape and Lighting District Funds (427,700) (976,300) (1,240,300) (1,522,600) (1,699,900) Subsidy from General Fund 427,700 976,300 1,240,300 1,522,600 1,699,900 Subsidy to Gas Tax Fund - (478,800) (602,100) (614,800) (782,200) Subsidy from General Fund - 478,900 602,100 614,800 782,200 Beginning Fund Balance 146,369,100 79,500,200 82,014,695 97,292,395 102,852,495 TOTAL ALL FUNDS ENDING FUND BALANCE 79,500,200 82,014,695 97,292,395 102,852,495 105,311,995 D4 CITY OF CHINO HILLS Projected Additions of Full-Time Positions Fiscal Year 2008-09 to Fiscal Year 2012-13 Department 2008-09 2009-10 2010-11 2011-12 2012-13 Legislative - - - - City Manager - 1 - - - Community Development - - - - - Community Services - 3 - - Engineering - 1 1 .. - Finance - 1 1 - - - I Public Facilities and Operations 1 4 1 4 1 - Public Safety 5 9 1 G 4 - TOTAL 6 19 1 11 5 - D 5 , . ........ , ,„,k..'• '-I 4, • '' • , 'foe ti. • � 4 .hb • •• env , •r ~r f_ p` Y► t' 4 - ,r 4 . f ***1 {.-.il kms} 1 ,r Ci CITY OF CHINO HILLS INCORPORATED 1 9 9 1 1 I I I 1 This page intentionally left blank. D 6 CITY OF CHINO HILLS FIVE-YEAR OPERATING PROGRAM FISCAL YEAR 2008/09 THROUGH 2012/13 CHINO HILLS DEVELOPMENT ASSUMPTIONS FISCAL RESIDENTIAL GENERAL NEIGHBORHOOD BUSINESS OFFICE FREEWAY YEARLY YEAR UNITS COMMERCIAL COMMERCIAL PARK COMMERCIAL COMMERCIAL TOTAL* , 2008/09 393 81,200 - 35,000 - 318,625 434,825 2009/10 636 5,025 29,259 - - 61,278 95,562 2010/11 715 204,000 - 52,000 - 44,264 300,264 1 2011/12 263 9,000 47,800 52,000 - 26,465 135,265 2012/13 150 277,000 58,000 - - - 335,000 1 TOTAL 2,157 576,225 135,059 139,000 - 450,632 1,300,916 All commercial figures are in square feet. All estimates are based on Permit issuance Date—not completion date. *Yearly totals do not include residential units. D 7 Ary —4. • 6. . I „,,,,,,,, •rJ`�*h` ,A, t t '41 �� meati -,.kx , r n rF ar 4' Fita, r����- � 4'' F Vis" � ra.. '•¢� 5sA �. % • '.�'R*1.:ro ' i d4' �'2 � . " ,�1 ..wry,; rC` _- - s A.% S 5.` i 14',...217.4 y . `-":..31..1,.7,....i. ;y,.> i'll� Yl'tia l. CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. D 8 LEGISLATIVE • City Council • City Attorney • City Clerk D 9 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES LEGISLATIVE I First Second I Third 1 FourthFifth l 2008/09 2009/10 2010/11 1 2011112 12012113 Develop and implement an updated Citywide E- X mail Use and Retention Policy and Procedure. Develop and implement a Citywide Electronic X Records Management Policy and Procedure. Continue to work with all City Departments to eliminate non-essential stored items (focus on X emptying the bins and getting rid of all non- records in City Hall) Evaluate Passport Acceptance Program to 8:00 a.m. to 5:00 p.m. Monday through Thursday and X Friday 8:00 a.m. to 4:00 p.m. Change of status from temporary part-time to permanent part-time for the Administrative Clerk X position ---• . Assist all City Departments in establishing centralized filing systems in new Government X X Center, including inventorying existing files, ordering new files, preparing labels. Conduct a Municipal Election 1 X 1 X Update Conflict of Interest Code 1 X 1 X Develop an updated City Council Candidate X X X Handbook. Evaluate and consider transitioning to "paperless" X Agenda Packets. Cross train City Clerk staff on various duties within the department, i.e. Passports, including paperwork and photos; Website uploading; X X x X X Videostreaming of City Council Meetings; City Council clerical support; Scanning and indexing documents into LibertyNet; filing, etc. - , Assist Departments with Records Management X X 1 X 1 X 1 X needs. Conduct training classes with various City X X X X X Departments on LibertyNet system. D 10 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES LEGISLATIVE I First 12008/09 12009/10 Second 12010/11 2011/12 Fourth 1Fifth 2012/13 Initiate additional scanning projects in various City Departments to help reduce the volume of X X X X X records stored in oft-site storage. D 11 Legislative Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2008/2009 City Clerk • Change part-time'Temporary" Administrative Clerk position to part-time "Permanent" position to provide assistance to the City Clerk Department. • Assist all Departments with transition to centralized filing systems in new Government Center. • Expand LibertyNet use in all City Departments. • Conduct a Municipal Election, • Send two individuals to Granicus Software training. One City Clerk Department staff member and one other from either IT Staff or Public Relations staff. • Update Conflict of Interest Code. 200012010 City Clerk • No additional positions anticipated. • Continue transition to centralized filing systems in new Government Center. • Continue to work with City Departments to scan additional documents into LibertyNet system and eliminate paper files. • Evaluate and consider transitioning to "paperless" agenda packets. 2010/2011 City Clerk • No additional positions anticipated. • Conduct a Municipal Election. • Update Conflict of Interest Code. 2011/2012 City Clerk • No additional positions anticipated. 2012120/8 City Clerk • Conduct a Municipal Election. • Update Conflict of Interest Code, D 12 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2008-09 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES 2008-09 2009-10 2010-11 2011-12 2012-13 LEGISLATIVE CITY COUNCIL Personnel 163,600 171,800 180,400 189,500 199,000 Operations and Maintenance 118,500 122,100 125,800 129,600 133,500 Capital Outlays 0 0 0 0 0 TOTAL CITY COUNCIL 282,100 293,900 306,200 319,100 332,500 CITY ATTORNEY Personnel 0 0 0 0 0 Operations and Maintenance 450,000 463,500 477,500 491,900 506,700 Capital Outlays 0 0 0 0 0 TOTAL CITY ATTORNEY 450,000 463,500 477,500 491,900 506,700 CITY CLERK Personnel 681,500 715,600 751,400 789,000 828,500 Operations and Maintenance 152,000 131,600 165,600 140,600 179,900 Capital Outlays 0 0 0 0 0 TOTAL CITY CLERK 833,500 847,200 917,000 929,600 1,008,400 TOTAL LEGISLATIVE 1,565,600 1,604,600 1,700,700 1,740,600 1,847,600 D 13 .,,t 4, . _ ."1....1111444114\4\1\t 'egtig,47. . K , \,. )4, ii/ 1. 4 `''wry As' Cr 4� al 1011‘ 03.. .1 .4;r1....'4If 11,,4 '-'"..... 1N.4 1 , Yy ' .4 1 m . _ Y t )'1:.14 e • +,w # }h { Y CIM. S r"+ t.. ;+R e; `+FYI w ""1:-. 4 ArA ,4' +4� 1. CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. D 14 CITY MANAGER IIII 11111 I II • Administration • Community Relations • Contract Services • Human Resources • Risk Management D 15 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES CITY MANAGER I First Second 1 2008109 2009110 1 201© 111 Third 1 2011/121 h 1 20 1Ffth 213 Develop Training Requirements by Classification X Develop signature look "Design Standards" guide X Development of Film Permit Process X Conduct Cable TV Training X Amend Park Development Fees X Form the Chino Creek Joint Maintenance X Authority Develop off-site backup for all employee records X and other vital records Open Space Master Plan Amendment X EEOP Plan X Develop "Sharps" Disposal Program X Move Into New City Hall X Resolve Tehachapi Transmission Line Issue X Add Secretary FIT X Develop San Bernardino County Flood Control X District Trail Access Agreement Implement Chino Hills Community Identity X Program Elements Q 16 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES CITY MANAGER I First Fifth 1 2008/09 1 2009/10 Second 1 2010 /11 1 20111 2 Fourth 1 2012/13 Implement a professional development program to encourage succession planning Develop Open Space Management Program X Real Estate Property Management Survey Nature X Parks Develop Open Space Encroachment Enforcement X Program Labor Negotiations X X L & L Election X Classification and Compensation Study X Redesign Website X ID 17 City Manager Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2008/2009 Administration • No additional positions anticipated. • Coordinate the move into the new Civic Center. • Integrate GIS with the website - $50,000 • Amend the Open Space Element of the Park, Recreation and Open Space Master Plan - $100,000 • Amend Park development fees. • Chino Creek Joint Maintenance Authorization, • Resolve Tehachapi Transmission line issue. Community Relations • Develop signature look "Design Standards" guide. • Development of film permit process. • Conduct cable TV training Human Resources • Develop training requirements by classification. • EEOP Plan Risk Management • Develop and implement "Sharps" disposal program. 2009/2010 Administration • No additional positions anticipated. • Develop an Open Space Maintenance and Management Plan • Complete labor negotiations. Community Relations • Add one Secretary in the Community Relations Division to provide clerical support to the Community Relations Manager, the Public Information Officer, and the Administrative Analyst. This person will develop and maintain a photo archival system, update the website and cable TV channel and provide general clerical and calendar support. [� 18 City Manager Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2010/2011 Administration • No additional positions anticipated. • Conduct public education and election to fund park maintenance and capital improvement program. Human Resources • No additional positions anticipated. • Conduct a Class and Compensation Study - $40,000 2011/2012 Administration • No additional positions anticipated. • Complete labor negotiations. • Redesign website - $50,000 2012/2013 • None D 19 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2008-09 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES 2008-09 2009-10 2010-11 2011-12 2012-13 CITY MANAGER ADMINISTRATION Personnel 917,800 963,700 1,011,900 1,062,500 1,115,700 Operations and Maintenance 433,000 446,000 459,400 473,200 487,400 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 1,350,800 1,409,700 1,471,300 1,535,700 1,603,100 COMMUNITY RELATIONS Personnel 376,700 395,600 415,400 436,200 458,100 Operations and Maintenance 117,400 121,000 124,700 128,500 132,400 Capital Outlays 0 0 0 0 0 TOTAL COMMUNITY RELATIONS 494,100 516,600 540,100 564,700 590,500 CONTRACT SERVICES Personnel 0 0 0 0 0 Operations and Maintenance 3,985,900 4,105,500 4,226,700 4,355,600 4,486,300 Capital Outlays 0 0 0 0 0 TOTAL CONTRACT SERVICES 3,985,900 4,105,500 4,228,700 4,355,600 4,486,300 HUMAN RESOURCES Personnel 230,400 242,000 254,100 266,900 280,300 Operations and Maintenance 144,700 149,100 153,600 158,300 163,100 Capital Outlays 0 0 0 0 0 TOTAL HUMAN RESOURCES 375,100 391,100 407,700 425,200 443,400 RISK MANAGEMENT Personnel 164,500 172,800 181,500 190,600 200,200 Operations and Maintenance 660,900 680,800 721,700 743,400 765,800 Capital Outlays 0 0 0 0 0 TOTAL RISK MANAGEMENT 825,400 853,600 903,200 934,000 966,000 TOTAL CITY MANAGER 7,031,300 7,276,500 7,551,000 7,815,200 8,089,300 D 20 COMMUNITY DEVELOPMENT ll , • Administration • Building Services • Development Services • Economic Development D 21 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES COMMUNITY DEVELOPMENT First Second I Third I Fourth I Fifth ! 2012/13 2008/09 2009!10 2010/11 2011/12 Complete Citywide Equestrian Overlay Zoning District Animal Regulation Ordinance Create City-wide landscape design standards and X guidelines Complete an Economic Development Strategy for X the City of Chino Hills Complete Revision to Appendix A; Regulation of Uses by Zoning Districts Table of the X Development Code and Minor Code Corrections Publicize and Create Awareness of Affordable X Housing Programs Prepare a Planning Procedure Handbook X X • Process General Plan Update X X • Develop and refine Architectural Standards for X 7{ Commercial and Institutional Uses Training for Inspectors and Plan Checkers in new X X Codes Update Affordable Housing Program X X P g Update the Economic Development Strategy for X the City of Chino Hills Adoption of new Building, Plumbing, Electrical, X Mechanical and Energy Codes Annual update City of Chino Hills Zoning Code X X X X X D 22 Community Development Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2008/2009 Buildina Services • No additional positions anticipated. • Training for Inspectors and Plan Checkers in new codes. Development Services • No additional positions anticipated. • Prepare a planning procedure handbook. • Complete Citywide Equestrian Overlay Zoning District Animal Regulation Ordinance. • Create City-wide landscape design standards and guidelines. • Complete revision to Appendix A: Regulation of Uses by Zoning Districts table of the Development Code and minor code corrections. • Publicize and create awareness of affordable housing programs. • Process General Plan update - $1.50,000 • Develop and refine architectural standards for commercial and institutional uses. • Update City of Chino Hills Zoning Code. Economic Development • No additional positions anticipated. • Complete an Economic Development Strategy for the City of Chino Hills. 2009/2010 Buildina Services • No additional positions anticipated. Development Services • No additional positions anticipated, • Prepare a planning procedure handbook. • Process General Plan update - $150,000 • Develop and refine architectural standards for commercial and institutional uses. • Update City of Chino Hills Zoning Code, • Update Affordable Housing Program. 20/0/2011 Development Services • No additional positions anticipated. • Update City of Chino Hills Zoning Code. D 23 Community Development Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2011/2012 Building Services • No additional positions anticipated. • Adopt new building, plumbing, electrical, mechanical and energy codes. • Training for Inspectors and Plan Checkers in new codes. Development Services • No additional positions anticipated. • Update City of Chino Hills Zoning Code. • Update Affordable Housing Program. Economic Development • No additional positions anticipated. • Update the Economic Development Strategy for the City of Chino Hills. 2012/20/3 Building Services • No additional positions anticipated. Development Services • No additional positions anticipated. • Update City of Chino Hills Zoning Code Economic Development • No additional positions anticipated. D 24 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2008-09 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES 2008-09 2009-10 2010-11 2011-2012 2012-2013 COMMUNITY DEVELOPMENT, ADMINISTRATION Personnel 775,200 814,000 854,700 897,500 942,400 Operations and Maintenance 376,900 390,400 402,300 416,500 429,300 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 1,152,100 1,204,400 1,257,000 1,314,000 1,371,700 BUILDING SERVICES Personnel 1,103,200 1,158,400 1,216,400 1,277,300 1,341,200 Operations and Maintenance 175,700 116,800 121,300 128,200 130,000 Capital Outlays 0 0 0 0 0 TOTAL BUILDING SERVICES 1,278,900 1,275,200 1,337,700 1,405,500 1,471,200 DEVELOPMENT SERVICES Personnel 831,200 872,800 916,500 962,400 1,010,600 Operations and Maintenance 756,000 1,140,300 1,174,000 1,210,800 1,246,500 Capital Outlays 0 0 0 0 0 TOTAL DEVELOPMENT SERVICES 1,587,200 2,013,100 2,090,500 2,173,200 2,257,100 ECONOMIC DEVELOPMENT Personnel 0 0 0 0 0 Operations and Maintenance 101,300 132,400 133,500 91,600 77,700 Capital Outlays 0 0 0 0 0 TOTAL ECONOMIC DEVELOPMENT 101,300 132,400 133,500 91,600 77,700 TOTAL COMMUNITY DEVELOPMENT 4,119,500 4,625,100 4,818,700 4,984,300 5,177,700 . I , LI II i -i, .ii LI D 25 • { iL it t tt i Fiiiri,•'„s ILl• wy.•}'+ 541".• r a, Itex ..i.e. i is . it i? .44!..,V.,� • ...''41;k2 11;,;.1‘-144,,,,...'''''vici • r .,°,`i.,; R.�.+ 4� S't itr, CITY OF CHINO HILLS I N C Q R P o R A °T E JD 1 9 9 1 This page intentionally left blank. D 26 COMMUNITY SERVICES I • Administration • CDBG Program • Code Enforcement • Emergency Preparedness • Neighborhood Services • Public Safety • Recreation Services D 27 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES COMMUNITY SERVICES ih 1 First 1 Second I Third 2008/09 2009/10 2010/11 I ©11112 Fourth 1201f2/13 Add Recreation Supervisor— Full-time X Add Recreation Coordinator— Full-time X Add Administrative Clerk— Full-time X Develop new programming and facility rentals at X Old Civic Center Add Administrative Technician — Part-time X Create and institute Senior Transportation X Program D 28 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES COMMUNITY SERVICES— PUBLIC SAFETY I First 1 Second 2008/09 2009/10 2010/111 2011112 201f2113 Add two Traffic Division Deputies I X Add three Sheriff Deputies 1 X X 1 X Add marked patrol unit 1 X X 1 X Add Sheriff Service Specialist Truck 1 X 1 X Add two Sheriff Detectives X Add Sheriff Clerical Support X Add Sheriff Service Specialist X 1 X Add unmarked patrol unit X 1 X X Add Sheriff Sergeant X X X Add Traffic Division Deputy X 1 X X Add two Sheriff Deputies X D 29 Community Services Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2008/2009 Public Safety • To align with the proposed 5-Year Hiring Plan and to meet the needs of the City, the addition of 3 Deputies, 2 Traffic Division Deputies, 1 marked patrol unit, and 1 Sheriff Service Specialist truck is needed. 2009/2010 Recreation Services • Add one Recreation Supervisor. This position is required for proper distribution of management of coordinators and the division of operational responsibilities. • Add one Recreation Coordinator for Pipeline/County Community Building. Coordinator responsibilities include the operation of a 17,000 square foot multi-use community facility. Programming to include Senior Services, various pre-teen, teen and young adult programs, facility rentals and supervision of building staff. • Add one Administrative Clerk. This position will be responsible for overseeing the registration, facility scheduling, deposits, and office management at the Civic Center Community Building. • By fiscal year 2009/2010 all City operations should be up and running in the new Civic Center. When the Old Civic Center site has been vacated, the buildings will be retrofitted into additional meeting areas allowing for increased recreation programming. This creates the need for additional staff. Public Safety • To align with the proposed 5-Year Hiring Plan and to meet the needs of the City, the addition of 3 Deputies, 1 Traffic Division Deputy, and 1 Sheriff Service Specialist, 2 Detectives, 1 marked patrol unit, 1 unmarked patrol unit, 1 Sergeant, and 1 Clerical Support Staff is needed. 2010/2011 Recreation Services • Add one Part Time Administrative Technician. There is an anticipated expansion of the Emergency Preparedness programming to meet the growing residential population and daytime working population within the city. The Part Time Tech would be responsible for assisting in the expanded Emergency Preparedness programming including community presentations and planning of disaster workshops. • As the Active Adults program continues to expand, including classes, events and services at both the Old Civic Center site and The Pipeline Community Center, there is an anticipated need for transportation for Seniors to and from these activities. Scope and cost of this transportation has not yet been determined. D 30 Community Services Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY Public Safety • To align with the proposed 5-Year Hiring Plan and to meet the needs of the City, the addition of 3 Deputies, 1 Traffic Division Deputy, 1 Sheriff Service Specialist, 1 unmarked patrol unit, 1 Sheriff Service Specialist truck, and 1 Sergeant is needed. 2011/2012 Public Safety • To align with the proposed 5-Year Hiring Plan and to meet the needs of the City, the addition of 2 Deputies, 1 Traffic Division Deputy, 1 marked patrol unit, 1 unmarked patrol unit, and 1 Sergeant is needed. 2012/2013, • None Note: Recreation projections for staffing and programming is contingent upon the building and subsequent opening of new recreation facilities. When information is available with respect to facility construction, staff positions and new programming will be inserted into the corresponding years. D 31 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2008.09 SUMMARY OF FIVE YEAR OUTLOOK - FORECASTED EXPENDITURES 2008-09 2009-10 2010-11 2011-12 2012-13 COMMUNITY SERVICES ADMINISTRATION Personnel 391,600 411,200 431,800 453,400 476,100 Operations and Maintenance 391,300 403,100 415,200 427,700 440,600 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 782,900 814,300 847,000 881,100 916,700 CODE ENFORCEMENT Personnel 267,900 281,300 295,400 310,200 325,800 Operations and Maintenance 67,000 69,100 71,200 73,400 75,700 Capital Outlays 23,000 TOTAL CODE ENFORCEMENT 357,900 350,400 366,600 383,600 401,500 CDBG PROGRAM Personnel 52,900 49,900 47,000 44,300 41,700 Operations and Maintenance 370,400 349,400 329,600 310,900 293,300 Capital Outlays 0 0 0 0 0 TOTAL CDBG PROGRAM 423,300 399,300 376,600 355,200 335,000 EMERGENCY PREPAREDNESS Personnel 55,600 58,400 126,600 133,000 139,700 Operations and Maintenance 51,900 53,500 55,200 55,200 56,900 Capital Outlays 0 0 0 0 0 TOTAL EMERGENCY PREPAREDNESS 107,500 111,900 181,800 188,200 196,600 NEIGHBORHOOD SERVICES Personnel 548,100 575,600 604,400 634,700 666,500 Operations and Maintenance 384,500 396,100 408,000 420,300 433,000 Capital Outlays 0 0 0 0 0 TOTAL NEIGHBORHOOD SERVICES 932,600 971,700 1,012,400 1,055,000 1,099,500 PUBLIC SAFETY Personnel 0 0 0 0 0 Operations and Maintenance 10,393,000 12,259,900 13,923,100 15,463,800 16,752,400 Capital Outlays 0 0 0 0 0 TOTAL PUBLIC SAFETY 10,393,000 12,259,900 13,923,100 15,463,800 16,752,400 RECREATION SERVICES Personnel 1,843,000 2,178,000 2,286,900 2,401,300 2,521,400 Operations and Maintenance 1,106,100 1,139,300 1,173,500 1,208,800 1,245,100 Capital Outlays 30,000 0 0 0 0 TOTAL RECREATION SERVICES 2,979,100 3,317,300 3,460,400 3,610,100 3,766,500 TOTAL COMMUNITY SERVICES 15,976,300 18,224,800 20,167,900 21,937,000 23,468,200 032 ENGINEERING • Administration • Engineering Services D 33 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES ENGINEERING I First Fifth 1 2008/09 1 2009/10 Second 1 201011 1 2011 12 Fourth 1 2012/13 Complete Roadway and Drainage Standards Specifications Complete the environmental document associated with Peyton Drive, Phase II and X English Channel Finalize design of Peyton Drive, Phase II and English Channel and acquire necessary right-of- way for the construction of Peyton Drive, Phase II and English Channel Commence preliminary engineering and X environmental review for the soccer complex Upgrade pressure reducing stations— relocate existing underground valves to above ground facilities to enhance accessibility and safe X operation by the maintenance and operations staff Continue to work on policies and procedures for processing tract/parcel maps, lot mergers, and lot X line adjustments Begin working with the IT Department to build an initial database for the Geographic Information System within the City with the ultimate goal X being accessibility to staff and the public through the City's website I ! Complete construction of the Government Center X I I I I Construction of Peyton Drive, Phase it and X X English Channel Commence implementation of the SCALA I X IX I I System Design and construct the Pipeline Avenue X X Community Center Construct three recycled water reservoirs I X I X Add a new Engineering Technician position in the Engineering Department to evaluate traffic-related X complaints, adjust signal timing, and perform related services currently provided under contract D 34 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES ENGINEERING I First 1 2008/09 1 2009/10 Second 1 2010 /11 1 2011 12 Fourth 1 Fifth 2017/13 Design and construct a second well at the existing Well 16 site Add a new GIS Technician position to maintain and update the City's in-house GIS system Implement additional improvements to the Water System based upon the adopted Water Master X X X X X Plan update Implement additional improvements to the Sewer System based upon the adopted Sewer Master X X X X X Plan Coordinate with the City of Chino the final design X X X X X and construction of the Pine Avenue extension Construct additional elements of the City's X X X X X Entrance Monument plan Design and construct various parks improvements X X X X X as identified in the Park Master Plan update D 35 Engineering Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2008/2009 • None. 2009/201Q Engineering Services • Add one Engineering Technician position in the Engineering Department staff. This position would provide technical staff to evaluate traffic-related complaints, adjust signal timing, and perform related services currently provided under contract. 2010/2011 • Add one GIS Technician position to the Engineering Department staff. This position would provide technical staff to maintain and update the City's in-house GIS system. 2011/2012 • None, 2012/2013 • None. D 36 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2008-09 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES 2008-09 2009-10 2010-11 2011-12 2012-13 ENGINEERING ADMINISTRATION Personnel 760,600 798,700 936,000 982,800 1,032,000 Operations and Maintenance 166,500 171,500 176,700 182,100 187,600 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 927,100 970,200 1,112,700 1,164,900 1,219,600 ENGINEERING SERVICES Personnel 1,293,100 1,450,500 1,523,100 1,599,300 1,679,300 Operations and Maintenance 594,400 612,300 630,700 649,700 669,200 Capital Outlays 0 0 0 0 0 TOTAL ENGINEERING SERVICES 1,887,500 2,062,800 2,153,800 2,249,000 2,348,500 TOTAL ENGINEERING 2,814,600 3,033,000 3,266,500 3,413,900 3,568,100 Funding Sources: General Fund 2,537,300 2,746,700 2,970,800 3,108,500 3,252,700 Gas Tax 225,300 232,700 240,300 248,200 256,400 Water Utility 26,000 26,800 27,700 28,600 29,500 Sewer Utility 26,000 26,800 27,700 _ 28,600 29,500 2,814,600 3.033.000 3.266.500 3,413,900 3.568.100 Notes: FY 09-10 Engineering Services Division: (Personnel) Anticipate to add one Engineering Technician position (estimate cost$92,715/year). FY 10-11 Administration Division: (Personnel) Anticipate to add one GIS Technician position (estimate cost $97,400/year). D 37 o^ }! 4 ♦i'r 4 S fr r "" `' te. t itt • tix CITY OF CHINO HILLS INCORPORATED 1 9 9 1 illi 1 I This page intentionally left blank. V 38 FINANCE • Administration • Development Program • Information Technology • Non-Departmental Services • Utility Customer Services D 39 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES FINANCE I First Fifth 12008/09 12009/10 2010Second 11 2011/12 Fourth 12012 13 Reconcile Trust Deposit Accounts and Process X Refunds as applicable Analyze and Prepare Cash Flow Projection for the X Existing Infrastructure Fee (EIF) Fund Implement GASB 45 X Issue 2009 CFD Bonds X Complete Accounting Procedures Manual X Analyze Landscape & Lighting Budget X Procedures Assist in the Move to the New Government X Center Relative to Information Technology New Government Center& Technology X Infrastructure Upgrade— Information Technology Add Administrative Analyst I/II X Complete a Cost Allocation Study X Complete a User Fee and Flat Fee Study X Complete a Comprehensive Citywide Analysis of X Internal Control Procedures Develop a Comprehensive Long-Term Financing Plan X Complete a Financial Hardware/Software X Analysis D 40 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES FINANCE First 2008109 1 2009/10 Second 1 2010/11 20111 2 Fourth 1Fifth 2 12113 Prepare an RFP and Award a 5-Year Contract for Debt Administration Services Prepare an RFP and Award a 5-Year Contract for X Auditing Services Systems Integration & Productivity Optimization — Information Technology Community Outreach and emergency communication system — Information Technology Develop a 3-Year Information Technology Strategic Plan Human Resource, Finance Systems Upgrade & - Document Management workflow— Information X Technology Implement Financial Hardware/Software Conversion (if applicable) X Complete the Water Rate Study X Conduct Proposition 218 Election for Water, Sewer, and Trash Rates Technology Infrastructure Re-Assessment— X Information Technology Technology Infrastructure Upgrade Information X Technology D 41 Finance Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 200$/2009 Administration • No additional positions anticipated. • Reconcile the Trust Deposits accounts and process refunds if applicable. • Analyze and prepare cash flow projections for the Existing Infrastructure Fee (EIF) Fund. • Issue 2009 Community Facilities Districts (CFD) Bonds to pay off the 2007 Certificates of Participation (COP)for the Government Center interim financing. • Complete Accounting Procedures Manual. Information Technology • No additional positions anticipated. • Assist in the move to the new government center. • Desktop Computer Upgrade (150 workstations) -$250,000, • Recreation Reservation System - $50,000, 2009/2010 Administration • One Administrative Analyst 1/11 is requested to assist in performing administrative tasks and responsibilities associated with the need to assist other departments as the City grows. In addition, this position will assist in the budget process, prepare staff reports and prepare Request for Proposals or Request for Quotes. • Complete a cost allocation study - $50,000. • Complete a user fee and flat fee study - $50,000. • Complete a comprehensive citywide analysis of internal control procedures - $50,000. • Develop a comprehensive long-term financing plan - $35,000. • Complete a financial hardware and software analysis - $35,000. Information Technology • No additional positions anticipated. • Systems Integration & Productivity Optimization. • Technology within City Parks - $3,000 (per park/ location), • Code Enforcement System - $50,000. • Community Outreach and Emergency Communication System - $65,000. • SharePoint Intranet/ Employee Dashboard (systems integration w/ on-demand reporting). • Business Continuity & Disaster Recovery D 42 Finance Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2010/2011 Administration • No additional positions anticipated. • Initiate the implementation of financial hardware & software conversion -$500,000. Information Technology • No additional positions anticipated. • Human Resource, Finance Systems Upgrade & Document Management Workflow. • Technology within City Parks - $3,000 (per park/ location). • Initiate the implementation of Finance & Human Resource Systems Upgrade -$550,000. • Document Management- Automated Workflow of Paperless Documents- $50,000. • Develope 3-Year Information Technology Strategic Plan. 2011/2012 Administration * No additional positions anticipated. • Complete the financial hardware and software conversion. • Complete a Water Rate Study - $65,000. • Conduct Proposition 218 election for the Water, Sewer, and Trash rates increase - $40,000. Information Technology • No additional positions anticipated. • Technology Infrastructure Re-Assessment. • Technology within City Parks - $3,000 (per park/ location). • Re-evaluation of WiFi (potential hot spot and public safety deployment). • Technology Infrastructure & Desktop Computing Re-Assessment. 2012/2013 Administration * No additional positions anticipated. Information Technology • No additional positions anticipated. • Technology Infrastructure Upgrade. • Technology within City Parks - $3,000 (per park/ location). • Technology Infrastructure Upgrade - $150,000. * Desktop Computer Upgrade - $250,000. D 43 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2008-09 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES 2008-09 2009-10 2010-11 2011-12 2012-13 FINANCE ADMINISTRATION Personnel 1,625,700 1,782,500 1,871,600 1,965,200 2,063,500 Operations and Maintenance 332,400 562,400 852,700 363,300 374,200 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 1,958,100 2,344,900 2,724,300 2,328,500 2,437,700 INFORMATION TECHNOLOGY Personnel 402,100 422,200 443,300 465,500 488,800 Operations and Maintenance 766,800 798,800 822,800 847,500 872,900 Capital Outlays 50,000 165,000 605,000 0 400,000 TOTAL INFORMATION TECHNOLOGY 1,218,900 1,386,000 1,871,100 1,313,000 1,761,700 DEVELOPMENT FEE PROGRAM Personnel 0 0 0 0 0 Operations and Maintenance 24,149,800 20,665,500 16,894,300 16,535,200 16,016,400 Capital Outlays 38,566,300 0 0 0 0 TOTAL DEVELOPMENT FEE PROGRAM 62,716,100 20,665,500 16,894,300 16,535,200 16,016,400 NON-DEPARTMENTAL SERVICES Personnel 0 0 0 0 0 Operations and Maintenance 240,000 78,200 80,600 83,100 85,600 Capital Outlays 0 0 0 0 0 TOTAL NON-DEPARTMENTAL SERVICES 240,000 78,200 80,600 83,100 85,600 UTILITY CUSTOMER SERVICES Personnel 285,100 299,400 314,400 330,100 346,600 Operations and Maintenance 253,700 261,300 269,100 382,200 285,500 Capital Outlays 0 0 0 0 0 TOTAL UTILITY CUSTOMER SERVICES 538,800 560,700 583,500 712,300 632,100 TOTAL FINANCE 66,671,900 25,035,300 22,153,800 20,972,100 20,933,500 1 D 44 11 11 PUBLIC FACILITIES AND OPERATIONS • Administration • Equipment Maintenance • Facilities Maintenance • Parks and Landscape Maintenance • Sanitation Maintenance • Storm System Maintenance • Street Maintenance • Water D 45 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES PUBLIC FACILITIES AND OPERATIONS I First 12008/09 12009/10 Second 12010/11 12011/12 I Fourth 1 Fifth201213 Reclassify Senior Administrative Clerk to Senior X Account Clerk Establish standards for Share-Drive File X maintenance Implement New Civic Center Facility Maintenance X Plan Locate/Impiement Transfer Station (for operation X waste) Retrofit Irrigation w/grant funded Water Wise X Controllers Seed wildflowers on prominent slopes X Complete the emergency response plan (SSMP) X Complete Stage II Disinfection By-Product Rule X requirements Reclass Maintenance Worker position to Senior X Maintenance Worker in the Streets Division Implement GPS/GIS System for Streets inventory X Addition of a Water Quality Technician X Paint R-9 X Scan plans into GIS/Liberty System X X X Continue meter replacement program X X X Replace No Parking Signs (3-yr cycle) X X X X D 46 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES PUBLIC FACILITIES AND OPERATIONS First Fifth 2008/09 12009/10 Second 12010111 120111 2 Fourth 12012 13 Replace Street Sweeping Signs X X X Reclassify Admin Clerk to permanent part time X Add part-time Admin Clerk X Reclassify Analyst II to Senior Analyst X Revise system for reporting utility usage X Initiate vandalism and graffiti tracking by GPS X Add 2 Maintenance Workers— (1 1/2 in Facilities X Maintenance and 1/2 in Equipment Maintenance) Add Administrative Analyst II (2 in P & L, V4 in X Facilities, & 14 in Equipment Maintenance) Slurry City Yard X Maintain Pipeline Community Center X Maintain enlarged Mystic Canyon Recreation X Building Implement GPS/GIS system for Landscape X inventory Maintain Richland/Pinehurst Community Park X Maintain Bird Farm Park X Maintain Torry Pines Park Enhancement X D 47 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES PUBLIC FACILITIES AND OPERATIONS First I SecondThird Fourth Fifth 2008/09 2009/10 12010/11 2011/12 12012113 Maintain Gaistian Park X Maintain Skate Park Enhancement X implement Fat, Oil, and Grease (FOG) program X Complete Arsenic treatment at selected wells X Add Maintenance Worker—Water X X Replace street name signs per MUTCD X X X Upgrade work order management system X Add Maintenance Worker— Facilities X Maintain Re-designed Old City Hall X Re-bid the North and South Landscape Contract X Add Maintenance Worker Sanitation X Develop Aquifer, Storage and Recovery (ASR) X X Wells Add Maintenance Worker— Parks and Landscape X Maintain Gym and Aquatics Center X Add Maintenance Worker - StreetsX D 48 CITY OF CHINO HILLS FIVE YEAR MAJOR PROGRAM OBJECTIVES PUBLIC FACILITIES AND OPERATIONS First I Second 2008/09 1 2009/10 201011 2011/12 2012/13 Purchase New Equipment X 1 X X X X Replace vehicles per replacement program X I X X X X Evaluate opportunities for mutual cost saving X 1 X X X X benefits with Monte Vista Water District Monitor Watermaster activities on a proactive X 1 X X X X basis D 49 Public Facilities and Operations Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2008/2009 Administration • A Senior Administrative Clerk position was reclassified to Senior Account Clerk. Facilities and Equipment Maintenance • New Civic Center will be operational with a significant increase in maintenance costs. • Three additional service vehicles are needed. • The McCoy Residence will be fully operational this year. Parks and Landscape • Vellano will be operational for a full year. • Additional equipment for the expanding open space management was added. • Additional equipment for field maintenance was added. Street Maintenance • One Maintenance Worker position was reclassified to a Sr. Maintenance Worker to provide a lead worker for an additional crew. • Replace faded Street Sweeping and No Parking signs. • Street sweeping debris removal was added to the contract in anticipation of the loss of transfer station. Sanitation • Lift stations in Vellano and Carbon Canyon were added this fiscal year Water • An additional Water Quality Tech is needed as well as reclassification of an existing position to a Water Quality Tech II. • Three (3) new reservoirs and a 20% increase in recycled water is anticipated. • One additional service vehicle needed. • Operational costs reflect a 15% increase for water purchases. • Water meter change out program increased from 2,300 to 3,500 per year. • Significant increase in the depreciation due to the addition of infrastructure at Vellano. • Facility painting program at booster stations and reservoirs was initiated. ID 50 Public Facilities and Operations Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2009/2010 Administration • Reclassify Admin Analyst II to a Sr. Analyst and the existing Admin Clerk to permanent part time status. A part-time Admin Clerk was added to assist with information management and conversion. Facilities and Equipment Maintenance • Two additional Maintenance workers (11/2 in Facilities & 'h in Equipment) for new facilities. • Additional one-half of an Administrative Analyst for growing information needs in the division. • Slurry parking lot at the City Yard. • Pipeline Community Center is added to this fiscal year. • The enlarged Mystic Canyon Recreation Building is expected to be completed this fiscal year. • New Scissor lift, with trailer will be needed • Additional sedan for carpool at the Government Center. Parks and Landscape • Additional one-half of an Administrative Analyst for growing information needs of the division • Increases in operating costs with the completion of Richland, Birdfarm, Torry Pines, and Galstain Parks. • Additional maintenance associated with the enhanced Skate Park. • Light trailer for hauling equipment will be needed. Sanitation Maintenance • No additional positions anticipated. • Sleepy Hollow Lift Station operational. Street Maintenance • Replace 1/3 of Street Name signs as required by ML1TCD. Water • One additional Maintenance Worker for maintenance for the new Arsenic Treatment Facility, • Arsenic Treatment Facility operational. • One additional service vehicle needed. • Operational costs reflect a 15% increase for water purchases. 0 51 Public Facilities and Operations Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY 2010/2011 Administration • No additional positions anticipated. • The work order management system will need upgraded or replaced with current technology. Facilities and Equipment Maintenance • One additional Maintenance Worker for new facilities. • Staff assumes the Old City Hall will be redesigned and opened in this fiscal year. • One additional vehicle needed. Parks and Landscape • No additional positions anticipated. • New agreements for the north and south landscape maintenance will increase operational cost. • 1/3 of a 1,000 gallon water truck will be needed, Sanitation Maintenance • One additional Maintenance Worker for new lift stations, • One additional service vehicle needed. Streets • One additional Maintenance Worker for increasing and aging infrastructure. • One additional service vehicle needed. • 1/3 of a 1,000 gallon water truck will be needed. Water • One additional Maintenance Worker for aging facilities. • Develop Aquifer, Storage, and Recovery Wells • One additional service vehicle needed. • Operational costs reflect a 15% increase for water purchases. • 1/3 of a 1,000 gallon water truck will be needed. 2011/2012 Parks and Landscape • An additional Maintenance Worker will be needed to maintain new parks and open space. D 52 Public Facilities and Operations Five Year Operating Program Significant Changes DEPARTMENT/ACTIVITY • An additional Vehicle will be needed. Water • Meter Replacement Program ended. • Operational costs reflect a 15% increase for water purchases. 2012/2013 Facilities Maintenance • No additional positions are anticipated. • Staff anticipates the completion of a gym and aquatics center. Sanitation • No additional positions are anticipated. • One new utility truck with crane, compressor, and generator. Streets • A dump truck, large trailer, and skid steer will be needed. Water • No additional positions are anticipated. • Operational costs reflect a 15% increase for water purchases. D 53 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2008-09 SUMMARY OF FIVE YEAROUTLOOK FORECASTED EXPENDITURES 2008-09 2009-10 2010-11 2011-12 2012-13 PUBLIC FACILITIES AND OPERATIONS ADMINISTRATION Personnel 650,100 713,000 748,700 839,900 881,900 Operations and Maintenance 175,100 180,400 185,900 191,500 197,300 Capital Outlays 0 0 10,000 0 0 TOTAL ADMINISTRATION 825,200 893,400 944,600 1,031,400 1,079,200 EQUIPMENT MAINTENANCE Personnel 212,100 248,500 261,000 274,100 287,900 Operations and Maintenance 1,094,400 1,127,300 1,161,200 1,196,100 1,232,000 Capital Outlays 340,000 400,000 282,000 310,000 214,500 TOTAL EQUIPMENT MAINTENANCE 1,646,500 1,775,800 1,704,200 1,780,200 1,734,400 FACILITIES MAINTENANCE Personnel 310,400 541,400 643,500 675,700 709,500 Operations and Maintenance 880,800 1,185,700 1,492,900 1,537,700 1,783,900 Capital Outlays 35,000 158,000 36,000 0 0 TOTAL FACILITIES MAINTENANCE 1,226,200 1,885,100 2,172,400 2,213,400 2,493,400 PARKS AND LANDSCAPE Personnel 1,013,700 1,115,100 1,170,900 1,308,200 1,373,700 Operations and Maintenance 7,959,900 8,619,300 8,948,600 9,217,900 9,495,200 Capital Outlays 170,000 11,200 27,300 43,400 7,500 TOTAL PARKS AND LANDSCAPE 9,143,600 9,745,600 10,146,800 10,569,500 10,876,400 SANITATION MAINTENANCE Personnel 577,900 606,800 708,700 744,100 781,300 Operations and Maintenance 4,756,600 4,838,000 5,039,700 5,191,200 5,347,300 Capital Outlays 0 0 36,000 0 215,700 TOTAL SANITATION MAINTENANCE 5,334,500 5,444,800 5,784,400 5,935,300 6,344,300 STORM SYSTEM MAINTENANCE Personnel 71,900 75,500 79,300 83,200 87,400 Operations and Maintenance 70,000 68,600 70,700 72,800 75,000 Capital Outlays 0 0 0 0 0 TOTAL STORM SYSTEM MAINTENANCE 141,900 144,100 150,000 156,000 162,400 STREET MAINTENANCE Personnel 623,800 700,600 735,700 772,500 887,700 Operations & Maintenance 1,196,600 1,232,500 1,275,500 1,315,800 1,355,300 Capital Outlays 69,300 154,500 179,200 164,000 231,000 TOTAL STREET MAINTENANCE 1,889,700 2,087,600 2,190,400 2,252,300 2,474,000 WATER Personnel 1,968,400 2,138,400 2,316,900 2,432,700 2,554,300 Operations & Maintenance 18,268,500 19,755,400 21,429,400 23,224,800 25,351,600 Capital Outlays 1,118,800 1,148,200 1,201,600 462,100 339,000 TOTAL WATER 21,355,700 23,042,000 24,947,900 26,119,600 28,244,900 TOTAL PUBLIC FACILITIES AND OPERATIONS 41,563,300 45,018,400 48,040,700 50,057,700 53,409,000 D 54 . _ , 1 \ ....-.--- ... s i \ 1111\ / / 1 . \ \ f.' . \,....., , 1 . t ' \ \ 1 1 . \ 'i f / • ) i ' 1 \! \ I \ i I 't \ I i ., .... 1 \ 1 ,J . , / / . . , . . . . , . .. . _ ... , _. CITY OF CHINO HILLS FISCAL YEAR 200809 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND 2005-06 2006-07 2007-08 2007-08 2008-09 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget GENERAL FUND 27,683,148 53.337,065 63,788,300 33,871,200 36,372,000 GAS TAX FUND 1,518,109 1,541,720 1,435,400 1,479,900 1,479,600 MEASURE I FUND 1,335,049 1,363,353 1,630,100 1,220,500 1.191,300 AIR QUALITY IMPROVEMENT FUND 108,433 117,295 105,600 107,600 104,000 COMMUNITY DEVELOPMENT BLOCK GRANT 1,900,002 429,782 441,700 449,200 423,300 SOLID WASTE FUND 3,513,075 3,677,299 3,800,000 3,670,800 3,800,000 LANDSCAPE AND LIGHTING DISTRICT FUNDS 8,514,678 9,000,972 13,003,900 9,678,000 12,465,200 DEVELOPMENT FEE FUNDS 10,451,908 10,410,736 14,802,400 5,216,400 11,812,400 MISCELLANEOUS SPECIAL REVENUE FUNDS 1,036,374 2,379,385 11,149,200 1,330,900 11,904,400 CAPITAL PROJECTS FUNDS 24,802,465 37,245,033 123,999,500 33,066,100 95,697,600 WATER UTILITY FUND 17,075,925 20,925,657 20,839,900 18,738,400 17,953,800 SEWER FUND 5,430,515 6,461,196 10,340,500 6,314,600 10,875,200 EQUIPMENT MAINTENANCE FUND 1,403,535 1,619,228 1,166,100 1,150,300 1,483,200 DATA PROCESSING FUND 505,463 788,794 976,900 972,200 1,142,200 COMMUNITY FACILITIES DISTRICTS FUNDS 10,432,215 65,133,726 13,358,400 13,870,400 11,276,800 ASSESSMENT DISTRICTS FUNDS 3,369,026 2,897,547 1,363,600 2,038,300 1,121,500 SUB-TOTAL ALL FUNDS 119,079,923 217,328,785 282,201,500 133,174,800 219,102,500 LESS : TRANSFER IN (18,036,661) (23,372,748) (40,791,400) (10,454,500) (50,452,700) TOTAL ALL FUNDS 101,043,261 193,956,037 241,410,100 122,720,300 168,649,800 E1 41714\4414\i‘...r4c 11:1, .iiNtlio. '.. •' 14 irk, fi V 1~ • 1L ' , . 6#116 rt X t4 1ii �._• 3.;. • 4 ,f.,,... . ,704.64._. 6...• -... .,...7. ....., . : :.,....,,,.,•4„:.,...••„,,I.. CITY OF CHINO HILLS INCORPORATED 1 9 9 1 II II I I 1 This page intentionally left blank. E 2 CITY OF CHINO HILLS FISCAL YEAR 2008-09 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND 2005-06 2006-07 2007-08 2007-08 2008-09 Adopted! Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget GENERAL FUND TAXES Property Taxes 2,934,555 3,744,967 4,044,800 3,897,900 3,969,100 Prop Tax-Triple Flip 11137,927 1,200,548 1,398,500 1,416,300 1,593,200 Prop Tax-VLF Swap 5,021,797 5,314,585 5,869,000 5,941,900 6,335,800 Sales Taxes 3,621,614 4,023,467 4,195,400 4,098,000 4,779,500 Other Taxes 21312,481 2,639,733 2,554,100 2,694,500 2,873,300 TOTAL TAXES 15,028,374 16,923,299 18,061,800 18,048,600 19,550,900 LICENSE AND PERMITS Flat Fees and Permits 11708,537 1,777,544 2,030,400 1,612,700 1,726,200 TOTAL LICENSE AND PERMITS 1,708,537 1,777,544 2,030,400 1,612,700 1,726,200 FINES AND PENALTIES Parking Citations 387,245 343,939 375,100 332,100 332,100 Traffic Violations and Other Fines 196,498 223,203 212,300 263,400 312,300 Administrative Citation - - - - 8,000 TOTAL FINES AND PENALTIES 585,743 567,142 587,400 595,500 652,400 REVENUE FROM USE OF MONEY AND PROPERTY 1,404,054 2,280,273 2,025,600 2,261,800 1,484,000 REVENUE FROM OTHER AGENCIES State Motor VLF/Off Highway Fees 537,693 421,191 595,800 447,800 475,800 TOTAL REVENUE FROM OTHER AGENCIES 537,693 421,191 595,800 447,800 475,800 CHARGES FOR CURRENT SERVICES Recreation Fees 958,935 1,054,452 1,330,300 1,087,800 1,445,800 Plan Checking Fees 9,805 - - - - Misc, Comm. 0ev. Fees 787 - - - Engineering Inspection Fees 12,036 - - - - Miscellaneous Public Works Fees 3,109 4,341 - - 5,000 Trust Deposit Pass Through Revenue 517,856 312,732 950,400 1,135,900 1,094,200 User Fee Recovery Revenue 1,816,038 1,469,192 1,874,000 1,336,600 1,758,000 Police Services 13,284 11,988 17,200 12,700 13,300 TOTAL CHARGES FOR CURRENT SERVICES 3,331,851 2,852,706 4,171,900 3,573,000 4,316,300 OTHER REVENUES Administrative Overhead Charges 3,307,618 3,451,761 3,721,200 3,706,200 3,918,800 1 Other Miscellaneous Revenue 951,626 2,034,847 2,543,100 1,380,500 2,190,200 Sale of Property - - 28,407,100 - - Big League Dream Sports Park 749,119 880,381 1,300,000 1,300,000 1,000,000 Long repayment Advance - - 246,200 246,200 138,300 Proceeds of Debt - 22,065,765 - - - TOTAL OTHER REVENUES 5,008,363 28,452,753 36,217,600 6,632,900 7,247,300 TOTAL REVENUE 27,604,614 53,274,908 63,690,500 33,172,300 35,452,900 TRANSFER IN 78,534 62,156 97,800 698,900 919,100 TOTAL GENERAL FUND 27,683,148 53,337,065 63,788,300 33,871,200 36,372,000 E3 CITY OF CHINO HILLS FISCAL YEAR 2008-09 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND 2005-06 2006-07 2007-08 2007-08 2008-09 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget SPECIAL REVENUE FUNDS GAS TAX FUND Interest 90,465 81,284 5,500 48,500 31,200 State Gas Taxes 1,421,729 1,420,925 1,429,900 1,431,400 1,448,400 Other Revenue 5,916 39,357 - - Transfer-in - 154 - - - TOTAL GAS TAX FUND 1,518,109 1,541,720 1,435,400 1,479,900 1,479,600 MEASURE I FUND Interest 81,578 114,897 76,200 44,100 6,700 Measure I Sales Tax 1,253,471 1,230,531 1,553,900 1,176,400 1,184,600 Other Revenue - 17,925 - - - TOTAL MEASURE I FUND 1,335,049 1,363,353 1,630,100 1,220,500 1,191,300 AIR QUALITY IMPROVEMENT FUND Interest 12,969 23,408 9,500 13,700 10,100 Air Quality Control 95,464 93,887 96,100 93,900 93,900 TOTAL AIR QUALITY IMPROVEMENT FUND 108,433 117,295 105,600 107,600 104,000 COMMUNITY DEVELOPMENT BLOCK GRANT 1,900,002 429,782 441,700 449,200 423,300 SOLID WASTE FUND TOTAL 3,513,075 3,677,299 3,800,000 3,670,800 3,800,000 LANDSCAPE AND LIGHTING DISTRICT FUNDS Tax and Assessments 5,163,928 5,264,095 5,278,800 5,255,500 5,227,500 Interest Income 413,866 591,489 547,000 385,300 235,000 Inter-Department Charges 1,347,600 1,448,900 1,495,700 1,494,300 1,761,100 Other Revenues 34,695 87,888 - - - Sale of Property - - 80,100 - 272,300 Loan Repayment Advance - - 3,674,100 353,700 3,324,900 General Fund Subsidy 233,588 224,889 369,600 630,600 427,700 Transfer-In 1,321,000 1,383,710 1,558,600 1,558,600 1,216,700 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 8,514,678 9,000,972 13,003,900 9,678,000 12,465,200 DEVELOPMENT FEE FUNDS Interest Income 1,020,185 1,773,126 972,000 1,024,300 573,600 Development Fees 6,079,081 7,885,577 12,314,500 4,162,100 11,180,400 Other Revenues 303,015 380,869 3,000 30,000 58,400 Sale of Property - - 1,512,900 - - Proceeds of Long Term Debt 250,581 371,164 - - - Transfer In 2,799,046 - - - - DEVELOPMENT FEE FUNDS TOTAL 10,451,908 10,410,736 14,802,400 5,216,400 11,812,400 E4 CITY OF CHINO HILLS FISCAL YEAR 2008-09 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND 2005-06 2006-07 2007-08 2007-08 2008-09 Adopted/ Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget SPECIAL REVENUE FUNDS(Continued) MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments 207,357 204,726 208,200 203,900 204,500 Interest Income 32,368 50,410 47,900 32,1100 17,100 Habitat for Humanity in-Lieu - - - 34,000 15,000 Miscellaneous Grants 796,649 2,124,249 10,717,200 885,000 11,667,800 Loan Repayment Advance - 175,900 175,900 - TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 1,036,374 2,379,385 11,149,200 1,330,900 11,904,400 CAPITAL PROJECTS FUNDS Interest Income 14,583 20,453 22,300 31,000 25,500 Contribution from Developers 11,228,236 21,509,161 87,734,400 26,212,300 48,394,400 Contribution from Community Facility Districts - - - - - Transfer In 13,559,646 15,715,419 36,242,800 6,822,800 47,277,700 TOTAL CAPITAL PROJECTS FUNDS 24,802,465 37,245,033 123,999,500 33,066,100 95,697,600 WATER UTILITY FUND Water Sales 15,720,411 16,266,538 19,293,800 17,006,300 17,245,100 Meter Installation Fees 94,397 103,216 115,000 80,100 80,100 Interest Income 491,691 831,094 568,700 568,200 327,000 Miscellaneous Charges 231,099 215,408 204,700 264,800 242,800 Other Miscellaneous Revenues 78,020 75,324 57,700 217,300 58,800 Contributions From Property Owners 459,144 1,224,646 - - - Proceeds From Sales 11,747 7,010 - 1,700 - Long term debt repayment - - 600,000 600,000 - Inter-Fund Contributions 311,231 1,361,650 - - - Gain in CDA Investment (321,815) 840,724 - - - Transfer-in - 47 - - - WATER UTILITY FUND TOTAL 17,075,925 20,925,657 20,839,900 18,738,400 17,953,800 SEWER UTILITY FUND Sewer Maintenance Fees 2,459,462 2,373,210 2,109,300 2,372,700 2,416,400 Inland Empire Utilities Agency Treatment Fees 1,848,601 2,219,011 2,378,700 2,367,600 2,781,300 Interest Income 729,781 1,051,939 1,124,200 940,900 577,600 Contributions From Property Owners 295,893 720,746 - - - Other Miscellaneous Charges 96,777 96,290 124,500 140,400 132,400 Long Repayment Advance - - 46503,800 493,000 4,965,500 TOTAL SEWER UTILITY 5,430,515 6,461,196 10,340,500 6,314,600 10,875,200 E5 CITY OF CHINO HILLS FISCAL YEAR 2008-09 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND 2005-06 2006-07 2007-08 2007-08 2008-09 Adopted! Adjusted Projected Adopted FUND NAME Actual Actual Budget Actual Budget EQUIPMENT MAINTENANCE FUND Interest Income 90,101 154,794 142,500 126,100 85,900 Equipment Rental Fees 1,010,600 1163,300 1,023,600 1,023,600 1,397,300 Other Revenues 1,072 17,165 - 600 - Contrib. From other funds 301,762 282,931 - - Transfer-in - 1,038 -- - - TOTAL EQUIPMENT MAINTENANCE FUND 1,403,535 1,619,228 1,166,100 1,150,300 1,483,200 DATA PROCESSING FUND Interest 22,563 39,918 38,600 33,900 23,300 Data Processing Charges 482,900 744,400 938,300 938,300 1,118,900 Transfer-in - 4,476 - - - TOTAL DATA PROCESSING FUND 505,463 788,794 976,900 972,200 1,142,200 COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments 9,093,629 11,850,841 9,635,500 10,524,600 10,026,100 Interest Income 1,338,277 3,235,021 1,183,800 2,585,700 622,700 Other Revenue 277 71,722 16,500 16,500 16,500 Transfer-in 33 5,980,859 2,522,600 743,600 611,500 Proceeds from long term debt - 43,995,282 - - - 1 COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL 10,432,215 65,133,726 13,358,400 13,870,400 11,276,800 ASSESSMENT DISTRICTS FUNDS Taxes and Assessments 2,532,998 1,975,118 918,300 1,751,400 911,100 Interest Income 239,392 234,381 190,000 230,200 135,400 Other Miscellaneous Revenues 52,502 10,416 75,000 58,700 75,000 Contributions From Property Owners 544,136 677,633 180,300 - - ASSESSMENT DISTRICTS FUNDS TOTAL 3,369,028 2,897,547 1,363,600 2,038,300 1,121,500 SUB-TOTAL ALL FUNDS 119,079,923 217,328,785 282,201,500 133,174,800 219,102,500 LESS: TRANSFER IN (18,036,661) (23,372,748) (40,791,400) (10,454,500) (50,452,700) TOTAL ALL FUNDS 101,043,261 193,956,037 241,410,100 122,720,300 168,649,800 E6 CITY OF CHINO HILLS FISCAL YEAR 2008-09 FIVE YEAR REVENUE SUMMARY BY FUND 2008-09 2009-10 2010-11 2011-12 2012-13 pENERAL FUND TAXES Property Taxes 3,969,100 4,486,300 5,174,600 5,927,100 6,560,800 Prop Tax-Triple Flip 1,593,200 1,715,800 1,814,800 1,860,300 1,916,200 Prop Tax-VLF Swap 6,335,800 6,846,900 7,420,200 8,089,200 8,493,900 Sales Taxes 4,779,500 5,147,500 5,444,300 5,580,900 5,748,700 Other Taxes 2,873,300 3,665,700 4,458,600 4,668,700 4,891,000 TOTAL TAXES 19,550,900 21,862,200 24,312,500 26,126,200 27,610,600 LICENSE AND PERMITS Flat Fees and Permits 1,726,200 1,778,000 1,831,300 1,886,200 1,942,800 TOTAL LICENSE AND PERMITS 1,726,200 1,778,000 1,831,300 1,886,200 1,942,800 FINES AND PENALTIES Parking Citations 332,100 348,800 366,300 384,700 404,000 Traffic Violations and Other Fines 312,300 318,600 325,000 331,500 338,100 Administrative Citation 8,000 8,000 8,000 8,000 8,000 TOTAL FINES AND PENALTIES 652,400 675,400 699,300 724,200 750,100 REVENUE FROM USE OF MONEY AND PROPERTY 1,484,000 1,477,200 1,490,900 1,505,200 1,520,000 REVENUE FROM OTHER AGENCIES State Motor VLF/Off Highway Fees 475,800 501,800 535,900 578,100 625,200 TOTAL REVENUE FROM OTHER AGENCIES 475,800 501,800 535,900 578,100 625,200 CHARGES FOR CURRENT SERVICES Recreation Fees 1,445,800 1,488,800 1,534,400 1,583,000 1,634,600 Miscellaneous Public Works Fees 5,000 5,200 5,400 5,600 5,800 Trust Deposit Pass Through Revenue 1,094,200 1,127,100 1,160,900 1,195,700 1,231,600 User Fee Recovery Revenue 1,758,000 1,810,700 1,865,000 1,920,900 1,978,500 Police Services 13,300 13,600 14,000 14,400 14,800 TOTAL CHARGES FOR CURRENT SERVICES 4,316,300 4,445,400 4,579,700 4,719,600 4,865,300 OTHER REVENUES Administrative Overhead Charges 3,918,800 4,036,400 4,157,500 4,282,200 4,410,700 Other Miscellaneous Revenue 2,190,200 673,100 670,500 679,300 688,400 Sale of Property - - - - - Big League Dream Sports Park 1,000,000 1,030,000 1,060,900 1,092,700 1,125,500 Long repayment Advance 138,300 - - - - Proceeds of Debt - - - - - 1 TOTAL OTHER REVENUES 7,247,300 5,739,500 5,888,900 6,054,200 6,224,600 TOTAL REVENUE 35,452,900 36,479,500 39,338,500 41,593,700 43,538,600 TRANSFER IN 919,100 97,900 100,900 104,000 107,200 TOTAL GENERAL FUND 36,372,000 36,577,400 39,439,400 41,697,700 43,645,800 E7 CITY OF CHINO HILLS FISCAL YEAR 2008-09 FIVE YEAR REVENUE SUMMARY BY FUND 2008-09 2009-10 2010-11 2011-12 2012-13 SPECIAL REVENUE FUNDS GAS TAX FUND Interest 31,200 31,200 31,200 31,200 31,200 State Gas Taxes 1,448,400 1,454,600 1,479,600 1,519,900 1,565,200 Other Revenue - - - - - Subsidy from General Fund - 478,900 602,100 614,800 782,200 TOTAL GAS TAX FUND 1,479,600 1,964,700 2,112,900 2,165,900 2,378,600 MEASURE I FUND Interest 6,700 6,700 6,700 6,700 6,700 Measure I Sales Tax 1,184,600 1,196,400 1,220,300 1,250,800 1,288,300 TOTAL MEASURE I FUND 1,191,300 1,203,100 1,227,000 1,257,500 1,295,000 AIR QUALITY IMPROVEMENT FUND Interest 10,100 10,100 10,100 10,100 10,100 Air Quality Control 93,900 95,800 97,700 99,700 101,700 TOTAL AIR QUALITY IMPROVEMENT FUND 104,000 105,900 107,800 109,800 111,800 COMMUNITY DEVELOPMENT BLOCK GRANT 423,300 399,300 376,600 355,200 335,000 SOLID WASTE FUND TOTAL 3,800,000 3,914,000 4,031,500 4,152,500 4,277,100 LANDSCAPE AND LIGHTING DISTRICT FUNDS Tax and Assessments 5,227,500 5,232,900 5,238,300 5,244,000 5,249,800 Interest Income 235,000 235,000 235,000 235,000 235,000 Inter-Department Charges 1,761,100 1,894,700 1,974,200 2,135,800 2,135,800 Sale of Property 272,300 - - - - Loan Repayment Advance 3,324,900 - - - - General Fund Subsidy 427,700 976,300 1,240,300 1,522,600 1,699,900 Transfer-In 1,216,700 1,728,300 1,800,700 1,878,900 1,922,600 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 12,465,200 10,067,200 10,488,500 11,016,300 11,243,100 DEVELOPMENT FEE FUNDS Interest Income 573,600 573,600 573,600 573,600 573,600 Development Fees 11,180,400 13,899,900 16,082,000 5,935,000 4,483,100 Other Revenues 88,400 3,000 3,000 3,000 3,000 Sale of Property - - - - - DEVELOPMENT FEE FUNDS TOTAL 11,812,400 14,476,500 16,658,600 6,511,600 5,059,700 E8 CITY OF CHINO HILLS FISCAL YEAR 2008-09 FIVE YEAR REVENUE SUMMARY BY FUND 2008-09 2009-10 2010-11 2011-12 2012-13 SPECIAL REVENUE FUNDS (Continued) MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments 204,500 204,500 204,500 204,500 204,500 Interest Income 17,100 17,100 17,100 17,100 17,100 Habitat for Humanity In-Lieu 15,000 15,000 15,000 15,000 15,000 Miscellaneous Grants 11,667,800 1,393,500 1,443,900 606,000 205,100 Loan Repayment Advance - - - - - TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 11,904,400 1,630,100 1,680,500 842,600 441,700 CAPITAL PROJECTS FUNDS Interest Income 25,500 11,700 11,700 11,700 11,700 Contribution from Developers 48,394,400 - - - Contribution from Community Facility Districts - - - - - Transfer In 47,277,700 - - - - TOTAL CAPITAL PROJECTS FUNDS 95,697,600 11,700 11,700 11,700 11,700 WATER UTILITY FUND Water Sales 17,245,100 20,723,900 23,674,600 25,815,200 28,064,000 Meter Installation Fees 80,100 81,700 83,300 85,000 86,700 Interest Income 327,000 327,000 327,000 327,000 327,000 Miscellaneous Charges 242,800 247,600 252,600 257,700 262,900 Other Miscellaneous Revenues 58,800 1,306,600 1,333,100 1,359,900 1,387,300 Long term debt repayment - - - - - Inter-Fund Contributions - - - - - Gain in CDA Investment - - - _ - WATER UTILITY FUND TOTAL 17,953,800 22,686,800 25,670,600 27,844,800 30,127,900 SEWER UTILITY FUND Sewer Maintenance Fees 2,418,400 2,454,700 2,513,400 2,579,400 2,603,700 Inland Empire Utilities Agency Treatment Fees 2,781,300 2,967,700 3,198,500 3,454,000 3,593,800 Interest Income 577,600 577,600 577,600 577,600 577,600 Other Miscellaneous Charges 132,400 133,600 134,800 136,100 137,400 Long Repayment Advance 4,965,500 - - - - TOTAL SEWER UTILITY 10,875,200 6,133,600 6,424,300 6,747,100 6,912,500 EQUIPMENT MAINTENANCE FUND Interest Income 85,900 85,900 85,900 85,900 85,900 Equipment Rental Fees 1,397,300 1,689,900 1,618,300 1,694,300 1,648,500 TOTAL EQUIPMENT MAINTENANCE FUND 1,483,200 1,775,800 1,704,200 1,780,200 1,734,400 E9 CITY OF CHINO HILLS FISCAL YEAR 2008-09 FIVE YEAR REVENUE SUMMARY BY FUND 2008-09 2009-10 2010-11 2011-12 2012-13 DATA PROCESSING FUND Interest 23,300 23,300 23,300 23,300 23,300 Data Processing Charges 1,118,900 1,362,700 1,847,800 1,289,700 1,738,400 TOTAL DATA PROCESSING FUND 1,142,200 1,386,000 1,871,100 1,313,000 1,761,700 COMMUNITY FACILITIES DISTRICTS FUNDS Taxes and Assessments 10,026,100 10,572,500 10,950,100 11,162,300 11,378,600 Interest Income 622,700 484,900 484,900 484,900 484,900 Other Revenues 16,500 - - - - Interfund Contributions 611,500 623,700 636,200 648,900 674,600 Proceeds from long term debt - - - - - COMMUNITY FACILITIES DISTRICTS FUNDS TOTAL 11,276,800 11,681,100 12,071,200 12,296,100 12,538,100 ASSESSMENT DISTRICTS FUNDS Taxes and Assessments 911,100 947,500 953,600 954,800 955,100 Interest Income 135,400 104,200 104,200 104,200 104,200 Other Miscellaneous Revenues 75,000 75,000 75,000 75,000 75,000 Contributions From Property Owners - - - - ASSESSMENT DISTRICTS FUNDS TOTAL 1,121,500 1,126,700 1,132,800 1,134,000 1,134,300 SUB-TOTAL ALL FUNDS 219,102,500 115,139,900 125,008,700 119,236,000 123,008,400 LESS: TRANSFER IN (50,452,700) (3,426,200) (3,778,100) (4,154,400) (4,404,300) TOTAL ALL FUNDS 168,649,800 111,713,700 121,230,600 115,081,600 118,604,100 E 10 ti City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2008/09 Legislative City Council City Attorney City Clerk Administration Titre and Number of Full Time Positions Mary M.McDuffee Assistant City Clerk(1) Mark D.Hensley Records Coordinator(1) Administrative Secretary—Confidential(1) Secretary(1) Administrative Clerk(1) Legislative Expenditures 2008/09 City Council $282,100 City Clerk $832,600 53% Cit¢¢yA�ttoy/rnoey X450,0 00 29% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY : LEGISLATIVE FY 2007-08 FY 2008-09 ADOPTEDI ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: CITY CLERK City Clerk 1 1 Assistant City Clerk 1 1 Records Coordinator 1 1 Administrative Secretary- Confidential 1 1 Secretary 1 1 Administrative Clerk 1 1 TOTAL 6 6 PERMANENT PART-TIME POSITION PROGRAM: CITY CLERK Administrative Clerk 0 1 TOTAL 0 1 F 3 1 ro , „ r . .....,., if-.Ir,411' 1' ',:"\„117}' if6 , ''' i'i0114,4-. -V.4..4f,_. L 74' V 4 tithicit e 4 it., *No d tr ' -:r "bpi' t;Y° CITY OF CHINO HILLS INCORPORATED 1 9 ') 1 This page intentionally left blank. F 4 CITY OF CHINO HILLS BUDGET SUMMARY 2005-06 2006-07 FY 2007-08 FY 2007.08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET LEGISLATIVE Personnel Services 594,360 672,623 760,400 766,300 845,100 Operations and Maintenance 443,543 491,531 746,900 563,100 719,600 Capital Outlay 0 0 0 0 0 TOTAL LEGISLATIVE BUDGET 1,037,903 1,164,154 1,507,300 1,329,400 1,564,700 PROGRAM City Council 181,187 231,656 269,600 271,500 282,100 City Attorney 298,421 274,952 476,100 310,000 450,000 City Clerk 558,295 657,846 761,600 747,900 832,600 TOTAL LEGISLATIVE 1,037,903 1,164,154 1,507,300 1,329,400 1,564,700 F 5 Legislative City Council Program Purpose The City Council is the governing body that guides the progress of the City of Chino Hills. The City Council responds to issues and concerns of the community by allocating resources, developing policies, and formulating strategies that support the continued health and economic viability of the City of Chino Hills. The City Council manages the growth and development of the community to ensure efficient and effective delivery of services now and in the future. Primary Activities The City Council is responsible for the formulation of legislative policies that provide guidance for the activities of the City. Significant Changes from Prior Year • Participated in a Federal Lobbying Program that included trips to Washington D.C. to lobby Federal Representatives on behalf of the City. Rejoined the Southern California Association of Governments and the National League of Cities. Significant Items of Capital Outlay None Performance Measures • Develop and implement a plan for future growth and financial stability in Chino Hills. • Remain open and responsive to the concerns of the community. • Develop and foster City relationships with residents, businesses, other agencies, and community leaders. • Foster economic development. O5/06 06/07 07/08 07108—�_ 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 128,870 144,985 148,300 155,690 163,600 5% Operations &Maintenance 52,317 89,300 121,300 111,100 111,600 ,45% Capital Outlay 0 0 0 0 0 0 Total 181,187 227,300 269,600 266,790 275,200 3.15% (1) Percent change: "07/08 Adjusted Budget" column compared to"08109 Budget" column. "N/A"= Not Applicable. lF 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY COUNCIL 0200 -- FY 2005-06 FY 2006-07 FY 2007/08 FY 2007/08 FY 2008/09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 32,586 36,666 39,700 39,700 39,700 1540 Fringe Benefits 96,284 108,319 108,600 120,700 123,900 TOTAL PERSONNEL 128,870 144,985 148,300 160,400 163,600 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 32,521 54,444 75,300 72,700 68,200 2015 Conferences, Meetings, and Training 13,617 14,955 19,500 12,000 21,300 3135 Special Studies 505 0 12,600 12,600 10,000 3190 Contractual Services 0 0 0 0 6,300 4030 Printing and Photocopying 172 891 5,400 5,400 4,200 4440 Office Supplies 152 583 400 400 500 4445 Special Parts and Supplies 2,247 3,148 3,400 3,400 2,200 4450 Reference Materials and Services 332 1,189 600 500 400 6035 Telephone 2,771 11,461 4,100 4,100 5,400 TOTAL OPERATIONS & MAINTENANCE 52,317 86,671 121,300 111,100 118,500 TOTAL 181,187 231,656 269,600 271,500 282,100 FUNDING SOURCE: GENERAL FUND ($282,100) . F 7 Legislative City Attorney Program Purpose The City Attorney provides legal counsel and representation on a wide variety of municipal issues. Primary Activities The primary activity of the City Attorney is to provide legal guidance to City staff and officials on municipal issues, dispute resolution, contract review, regulatory compliance, and litigation representation. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Provide legal advice that enhances the City's ability to operate in a cost effective manner. 05/06 06107 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel _ I 0 01 0 0 0I N/A I Operations&MaintenanceI 298,42 274,652 I 476,100— 310,000 450,000 (5.48) I I Capital Outlay I 01 0 0 0 0 N/A I Total I 298,421 I 274,852 I 476,100 I : 310,000 f 450,000 I (5.48) (1) Percent Change: "07/08 Adjusted Budget" column compared to'06/09 Budget" column. "N/A"= Not Applicable. F 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY ATTORNEY 1000 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 3010 Legal Services 298,421 274,652 476,100 310,000 450,000 TOTAL OPERATIONS & MAINTENANCE 298,421 274,652 476,100 310,000 450,000 TOTAL 298,421 274,652 476,100 310,000 450,000 FUNDING SOURCE: GENERAL FUND ($450,000) F 9 Le isIative Program Purpose As an appointed official of the City Council, the City Clerk assists the City Council and City staff in the performance of their administrative, legal and legislative functions in accordance with State, Federal and City Codes, Ordinances, Resolutions, and Policies, Additionally, the City Clerk maintains the official records of the City and makes public records available for inspection. The City Clerk acts as Filing Officer under the Fair Political Reform Act and administers General and Special Municipal Elections. Primary Activities Responsibilities of the City Clerk include preparing City Council agendas and packets, assisting departments in submission of staff reports and support documentation, keeping an accurate record of the proceedings of the legislative body, administering oaths or affirmations, certifying, maintaining and retrieving official records and documents, receiving and processing claims/lawsuits against the City, coordinating bid openings, processing legal publications and notices, receiving and filing Campaign Statements and Statements of Economic Interest, administering Municipal and Special Elections, providing administrative/clerical support to the City Council, maintaining Municipal Code, maintaining City Seal, providing records management assistance and direction to City departments, providing receptionist service to the City, and providing Passport Acceptance Agency services to the community. Significant Changes from Prior Year • Utilize off-site records storage site. • Reintegrate Soils and Geology files into Engineering Department Files at the Government Center site. • Conduct a Municipal Election_ • Addition of permanent part time Administrative Clerk position. Significant Items of Capital Outlay None Performance Measures • Prepare City Council Agendas and Minutes. • Comply with State and City reporting requirements for Campaign Statements and Statements of Economic Interest. • Maintain hard copies and online version of Municipal Code. • Scan additional City records into the LibertyNet Imaging System • Assist departments in development of records systems and file conversions. • Conduct ongoing training relating to Records Management for all City Departments including LibertyNet Training. F 10 Legislative City Clerk 05/06 06107 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 1465,490 1 527,638 I 612,100 I 605,900 I 690,200 1 13.91- I Operations & Maintenance I 92,805 I 130,208 I 149,500 I 140,409 I 154,700 I 10.18 Capital Outlay I 0I 0 0 0 0I n/a Total 1 558,295I 667,8461 761,6001 746,308 1 844,900I 13.2 (1) Percent change: "07/08 Adjusted Budget"column compared to"08/09 Budget"column. "N/A"—Not Applicable F 11 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY CLERK 0400 . FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 274,709 306,561 376,500 360,000 392,600 1015 Part-Time/Seasonal Wages 20,621 22,180 0 11,800 27,400 1020 Overtime Salaries 251 2,538 3,200 5,100 6,200 1540 Fringe Benefits 169,909 196.359 232,400 229,000 255,300 TOTAL PERSONNEL 465A90 527,638 612,100 605,900 681,500 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 1,031 1,090 1,200 1,200 1,300 2015 Conferences, Meetings, and Training 4,527 3,738 4,200 4,900 6,900 2020 Auto Mileage 172 0 0 0 0 3090 Professional Services 11,925 5,195 39,100 29,000 11,300 3105 Temporary Employee Services 488 6,638 4,800 9,000 2,200 3115 Information Techology Service Charge 34,400 63,000 44,800 41,900 63,200 3190 Contractual Services 0 0 5,000 5,000 10,000 4010 Legal Advertising 3,653 4,405 5,000 4,500 4,700 4025 Election Expense 184 15,069 11,800 11,800 30,100 4030 Printing and Photocopy Services 0 32 200 100 0 4035 Postage and Express Delivery 5,185 6,208 5,400 6,500 6,800 4125 Surety Bond 99 99 0 0 100 4440 Office Supplies 9,191 10,829 12,100 12,100 12,100 4450 Reference Materials and Services 2,615 650 800 700 1,000 5025 Office Equipment Maintenance 1,262 1,418 800 700 800 5625 Equipment Rental 17,621 11,442 13,800 14,000 0 6035 Telephone 452 395 500 600 600 TOTAL OPERATIONS& MAINTENANCE 92,805 130,208 149,500 142,000 151,100 TOTAL 558,295 657,846 761,600 747,900 832,600 FUNDING SOURCE: GENERAL FUND ($832,600) F 12 t 'll`+Ikt4,titt‘k, City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2008/09 City Manager City Council City Manager Administration 0 Douglas N.LaBelle Title and Number of Full Time Positions Assistant City Manager(1) -` Assistant to the City Manager(1) Senior Administrative Analyst(1) Executive Secretary(1) Administrative Secretary—Confidential(1) � I Community RelationsContract Services Human Resources Risk Management Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions Community Relations Manager(1) None Senior Human Resources Analyst(1) None Administrative Analyst VII(1) Personnel Assistant(1) City Manager Expenditures 2008/09 Risk Management $825,400 Administration 12% $1,350,800 19/0 Human Resources $375,100 11 Community Relations $4'94,100 Contract Services $3,985,900 57% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY : CITY MANAGER - - - FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION City Manager 1 1 Assistant City Manager 1 1 Assistant to the City Manager 1 1 Senior Administrative Analyst 1 1 Executive Secretary 1 1 Administrative Secretary- Confidential 1 1 Sub-Total 6 6 PROGRAM: COMMUNITY RELATIONS Community Relations Manager 1 1 Administrative Analyst I/Il 1 1 Sub-Total 2 2 PROGRAM: HUMAN RESOURCES Senior Human Resources Analyst 1 1 Personnel Assistant 1 1 Sub-Total 2 2 TOTAL 10 10 PERMANENT PART-TIME POSITION PROGRAM: COMMUNITY RELATIONS Senior Administrative Analyst 1 1 TOTAL 1 1 G 3 117.1.1.°1a‘miwa".41%.**414\4\i'.4 4.-'Alt. , ,,.' 'o heliR 1111. 4.� fir-1.:P!' 4141 � yam P* x ✓. R 3 *Nu f J W '. + -, 0% ,:-X9.."_ 4 a,* • _ } Kra ,'.4' t i_ CITY OF CHINO HILLS I N C O R P O R A T E D 1 9 9 1 I l This page intentionally left blank. G 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CITY MANAGER Personnel Services 1,130,422 1,340,033 1,529,300 1,456,000 1,689,400 Operations and Maintenance 4,665,607 5,125,481 6,138,100 5,493,200 5,341,900 Capital Outlay 0 0 0 0 0 TOTAL CITY MANAGER BUDGET 5,796,029 6,465,514 7,667,400 6,949,200 7,031,300 PROGRAM Administration 1,143,662 1,148,455 1,997,100 1,529,100 1,350,800 Community Relations 0 335,965 440,000 364,400 494,100 Contract Services 3,647,201 3,778,211 3,961,800 3,792,100 3,985,900 Human Resources 276,345 313,354 373,800 346,400 375,100 Risk Management 728,821 889,499 894,700 917,200 825,400 TOTAL CITY MANAGER 5,796,029 6,465,514 7,667,400 6,949,200 7,031,300 G 5 City Manager Administration Program Purpose The purpose of this Program is to establish organizational goals, administer all City programs, organize efficient delivery of municipal services, and implement City policies pursuant to the direction of the City Council. Primary Activities The City Manager administers Council policy, provides leadership, and implements efficient and effective delivery of municipal services. The City Manager establishes and maintains controls to ensure that all operating departments adhere to City Council and legally mandated policies and regulations. The City Manager is responsible for the day-to-day operations of the City. He serves as the Director of all City personnel, is responsible for the execution of City Council policy, the enforcement of all laws and ordinances, the preparation of the City's annual budget, public relations and public information, and legislative relations, Five City departments report to the City Manager: Community Development, Community Services, Engineering, Finance, and Public Facilities and Operations. The City Manager's staff is responsible for support to the City Manager, risk management, public relations and public information, grant administration, and personnel/labor relations. Significant Changes from Prior Year • Equipment rental charges have been moved to the Information Technology budget. • Professional Services was reduced due to reduction in the number of consultants being used. • Special Studies was reduced due to the Tehachapi Project being funded entirely in FY 2007/08. Significant Items of Capital Outlay None Performance Measures • Implement budget directives, • Provide leadership and direction to City staff. • Maximize public outreach efforts, and include the use of other innovative techniques for communicating with the public. • Commence and complete annual development fee update. • Monitor State budget impacts. • Maximize website capabilities and use. 05/06 06/07 07108 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I 824,254 I 774,697 I 847,700 I 828,700 I 917,800 I 8.3% I Operations & Maintenance I 319,408 I 373,788 I 1,149,400 700,400 I 433,000 I (62.3%) I Capital Outlay I 0 I 0 I 0 I 0 I 0 I 0.0% I Total I 1,143,662 I 1,148,485 I 1,997,100 I 1,529,100 I 1,350,800 I (32.4%) f (1) Percent Change: "07/08 Adjusted Budget" column compared to"08/09 Budget" column. "N/A"= Not Applicable. G 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM:ADMINISTRATION 0300 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 I ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 553,566 511,141 549,500 527,500 587,400 1015 Part-Time/Seasonal Wages 2,795 1,656 0 3,000 0 1540 Fringe Benefits 267,893 261,900 298,200 298.200 330,400 TOTAL PERSONNEL 824,254 774,697 847,700 828,700 917,800 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2,062 2,136 3,900 4,900 5,300 2015 Conferences, Meetings, and Training 17,864 17,641 18,100 15,200 11,700 2020 Auto Mileage 115 0 0 0 0 3090 Professional Services 163,957 180,635 281,100 178,200 130,000 3115 Information Technology Service Charges 24,200 47,200 74,000 74,500 121,100 3135 Special Studies 0 0 600,000 300,000 0 3190 Contractual Services 63,417 92,624 132,800 90,000 90,000 4015 Advertising and Promotion 14,272 159 5,200 2,500 5,200 4030 Printing and Photocopy Services 5,123 772 200 200 200 4035 Postage and Express Delivery 1,556 1,551 2,000 2,000 2,000 4430 Small Equipment and Tools 2,087 0 0 0 0 4440 Office Supplies 9,956 9,904 13,000 13,000 13,000 4445 Special Parts and Supplies 1,298 1,642 1,000 1,000 1,000 4450 Reference Materials and Services 1,341 648 1,000 1,000 1,000 5625 Equipment Rental 10,500 16,418 15,700 15,900 0 6035 Telephone 1,660 2,458 1,400 2,000 2,500 TOTAL OPERATIONS & MAINTENANCE 319,408 373,788 1,149,400 700,400 433,000 TOTAL 1,143,662 1,148,485 1,997,100 1,529,100 1,350,800 FUNDING SOURCE: GENERAL FUND ($1,350,800) G 7 Cit Mana• er Community Relations Program Purpose The purpose of the Community Relations Division is to provide accurate and timely information to citizens, other public agencies, and the media regarding City programs and policies. This Division provides support to the City Council and operating departments by assisting them with the development and delivery of information to the community. Primary Activities The primary activities of the Community Relations Division include developing policies and guidelines for providing information to the media and to our citizens; promoting Chino Hills with the goal of attracting new business; providing support to existing businesses; and acting as a liaison to other agencies, service clubs, and the Chino Valley Chamber of Commerce. The Community Relations Division develops, coordinates, and implements the City's public information plan utilizing all resources available including the media, City website, utility bill inserts and taglines, the government access cable channel, and a variety of City-created publications. In addition, staff provides assistance to the Mayor for the development of articles, speeches, and presentations. The Community Relations Division manages the content of the City's Website and City TV-3 cable channel and produces all video programming. The Community Relations Division coordinates high visibility special events such as the annual State of the City address, VIP visits, and movie and television productions. This Division provides quality control on all City printed materials, maintains a list of dignitaries and will serve as a protocol advisor and key resource for operating departments who coordinate special events. Significant Changes from Prior Year • Conferences, Meetings, and Training increased due to the increased costs associated with using a remote location for the Annual State of the City event. • Professional Services decreased due to the decreased costs in website update, • Advertising and Promotions decreased due to the continued Peyton corridor outreach project being moved to the capital project. Significant Items of Capital Outlay None Performance Measures • Provide public information and community outreach assistance to each City department. • Maximize public outreach efforts, and include the use of other innovative techniques for communicating with the public. • Increase public knowledge of City programs and services. • Effectively communicates information to internal (City Staff) and external audiences (City Residents). • High attendance and visibility at community events. G 8 Cit Mana • er Communit Relations 05/06 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 0I 228,202 1 305,700 1 259,3001 376,700 I 23,2% Operations & Maintenance I 1 { - 107,763 I 134,300 I 105,100 L 117,400 I 12.6% I Capital Outlay I 01 0 l 0 I 0 I 0 I N/A Total I 0 1 335,965 1 440,000 I 364,400T 494,100 12.3% (1) Percent Change: "07108 Adjusted Budget"column compared to"08/09 Budget"column. "N/A" Not Applicable. G 9 ialwa 71.*441\14. " M4 iii Y r f yy !' c ti'e t. `T, , CITY OF CI-JIINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. I G 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: COMMUNITY RELATIONS 0320 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET I PERSONNEL 1010 Regular Salaries 0 150,761 188,800 173,600 225,100 1015 Part-Time/Seasonal Wages 0 6,042 18,400 7,200 20,900 1020 Overtime Salaries 0 1,262 0 0 0 1540 Fringe Benefits 0 70,137 98,500 78,500 130,700 TOTAL PERSONNEL 0 228,202 305,700 259,300 376,700 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 0 425 500 500 700 2015 Conferences, Meetings, and Training 0 5,014 17,100 17,100 24,900 2030 Uniforms 0 102 200 200 300 3090 Professional Services 0 41,206 27,700 10,000 18,700 3190 Contractual Services 0 17,720 17,300 17,300 17,900 4015 Advertising and Promotion 0 38,651 63,800 53,000 45,600 4030 Printing and Photocopy Services 0 38 2,000 1,600 2,500 4035 Postage and Express Delivery 0 531 700 700 700 4420 Computer Hardware and Software Expenses 0 86 0 0 0 4430 Small Equipment and Tools 0 29 100 100 200 4440 Office Supplies 0 282 500 500 500 4445 Special Parts and Supplies 0 67 1,300 1,200 1,300 4450 Reference Materials and Services 0 436 1,000 800 1,100 6035 Telephone 0 3,176 2,100 2,100 3,000 TOTAL OPERATIONS & MAINTENANCE 0 107,763 134,300 105,100 117,400 TOTAL 0 335,965 440,000 364,400 494,100 FUNDING SOURCE: GENERAL FUND ($494,100) G 11 Cit Manager Contract Services Program Purpose The Contract Services Division is responsible for the administration of the Refuse and Recycling contract and Household Hazardous Waste contract, implementation of the City's Source Reduction and Recycling Element (SRRE)and Household Hazardous Waste Element (HHWE). Primary Activities The primary activities of the Contract Services Division include the implementation of the City's Source Reduction and Recycling Element (SRRE) and the Household Hazardous Waste Element (HHWE). This includes management of the Commercial and Residential Solid Waste and Recycling contracts to ensure solid waste diversion requirements mandated by the State and addressed in the SRRE are being met. The Household Hazardous Waste contract provides for the collection, recycling, treatment, and disposal of household hazardous waste generated by the residents within the community. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Prepare City Council Agenda items as necessary for program implementation. • Implement and monitor Source Reduction and Recycling Programs. • Comply with State and local reporting requirements for Solid Waste reduction and Household Hazardous Waste management. • Monitor Solid Waste and Household Hazardous contracts, • Provide public education programs regarding City ordinances and State laws. 05/06 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 1 01 0 01 0 1 01 N/A Operations & Maintenance 3,647,201 I 3,778,211 3,961,800 I 3,792,100 I 3,985,900 I 0.6% I Capital Outlay 01 0 0I 0 0 0.0% Total 1 3,647,201 I 3,778,211 3,961,800 I 3,792,100 I 3,985,900 I 0.6% I (1) Percent Change: "07/08 Adjusted Budget"column compared to"08/09 Budget"column. "N/A" - Not Applicable G 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: CONTRACT SERVICES 8500 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 186 0 200 200 200 2015 Conferences, Meetings, and Training 88 40 1,200 100 500 3140 Refuse Contract 3,513,075 3,677,299 3,800,000 3,670,800 3,800,000 3190 Contractual Services 66,621 69,726 72,000 92,100 92,100 4015 Advertising and Promotion 67,231 31,146 88,400 28,900 93,100 (a) TOTAL OPERATIONS& MAINTENANCE 3,647,201 3,778,211 3,961,800 3,792,100 3,985,900 TOTAL 3,647,201 3,778,211 3,961,800 3,792,100 3,985,900 FUNDING SOURCE: GENERAL FUND ($185,900) SOLID WASTE FUND ($3,800,000) Note: (a) General Fund expenditure of$93,100 will be reimbursed by Used Oil Recycling Block Grant and Department of Conservation Grant, G 13 Cit Mana• er Human Resources Program Purpose The purpose of the Human Resources Program is to maximize the City's most critical resource — its employees — by effectively recruiting, training, and developing City staff and providing personnel support to supervisors and managers. Primary Activities The primary activities of the Human Resources Program include recruitment; training; benefit administration; employee recognition; labor negotiations; maintenance and updating of Personnel Rules and Administrative Policies: monitoring of salary, compensation, and classification plans; and ensuring conformance with applicable laws and regulations. Significant Changes from Prior Year • The 2008/09 budget reflects a reduction in Legal Services. The 2007/08 adjusted budget includes a carry-over of$19,700 that was used to fund Meet and Confer negotiations. • The 2008/09 budget includes an increase of $29,400 in Professional Services. This increase is primarily due to the inclusion of a classification and compensation study to be used during the next Meet and Confer process. Significant Items of Capital Outlay None Performance Measures • Recruit, screen, assess, and provide the qualified personnel necessary to fill vacant positions. • Perform effective background investigations of final candidates. • Develop and administer a benefits program that meets the needs of employees while being cost conscious and consistent with other progressive cities. • Meet all federal and state reporting requirements. • Develop and deliver training programs that meet organizational needs and goals, • Evaluate the City's Personnel Rules, Administration Policies, and any applicable Memoranda of Understanding. • Analyze data collected from exit interviews of employees separating from City employment to assist in lowering the City's employee turnover rate, • Implement an effective employee wellness program. • Complete new contract negotiations. 05/06 06107 07108 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel __ 177,125 195,625 220,400 L218,900 230,400 I 4.5% f Operations & Maintenance 99,220 I 117,729 153,400 1 127,500 I 144,700 (5.7T91 Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A Total I 276,345 313,354 I 373,800 I 346,400 I 375,100 I 0.3% (1) Percent Change: "07/08 Adjusted Budget" column compared to"08109 Budget"column. "N/A" - Not Applicable. G 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: HUMAN RESOURCES 2200 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 113,793 123,699 135,200 135,200 140,000 1020 Overtime Salaries 291 292 2,000 500 1,000 1540 Fringe Benefits 63,041 71,634 83,200 83,200 89,400 TOTAL PERSONNEL 177,125 195,625 220,400 218,900 230,400 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2,819 2,963 3,000 3,000 3,200 2015 Conferences, Meetings, and Training 13,595 7,853 31,700 26,700 26,800 2020 Auto Mileage 27 0 0 0 0 3010 Legal Services 3,234 368 44,700 23,800 10,000 3025 Medical Services 15,162 14,621 11,500 13,500 12,700 3090 Professional Services 33,424 67,429 26,900 26,900 56,300 4015 Advertising and Promotion 9,731 6,289 10,400 10,400 10,000 4030 Printing and Photocopy Services 468 123 3,000 1,000 3,000 4450 Reference Materials and Services 3,750 3,066 4,100 4,100 4,600 7415 Special Departmental Expense 17,010 15,017 18,100 18,100 18,100 TOTAL OPERATIONS & MAINTENANCE 99,220 117,729 153,400 127,500 144,700 TOTAL 276,345 313,354 373,800 346,400 375,100 FUNDING SOURCE: GENERAL FUND ($375,100) G 15 Cit Manal• eh Risk Management Program Purpose The Risk Management Program is responsible for identifying and analyzing loss exposures, examining the feasibility of alternative risk management techniques, selecting the most appropriate alternatives, implementing the selected methods, and then monitoring and improving the risk management program. When this is accomplished, overall liability will be minimized and the proper risk transfer technique will be determined. Primary Activities Administration of the Risk Management Program includes coordinating the receipt, investigation, and resolution of liability claims filed against the City; coordinating employee medical care and solution of Workers' Compensation claims; coordinating recovery when City property has been damaged; developing safety training programs and participating in safety meetings; monitoring losses and expense reserves; evaluating City insurance needs and purchasing appropriate coverage. Through January 31, 2008, the City is averaging approximately 30 liability claims per year with an average cost of $9,313 per claim. In Fiscal Year 07/08, through the same time period, there have been thirteen claims with an average cost of $6,987. During fiscal year 06/07, there were 8 new Workers' Compensation claims. This is below the average for the previous five fiscal years of 13 claims per year. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Develop information systems to provide the City's management staff with tools to control workers' compensation and liability expenses, • Implement safety policies to ensure that the daily work functions result in a decrease of work- related injuries and damage to property. • Reduce the time period that liability claims remain active, thereby reducing the reserve amount calculated in the City's annual retrospective computation. • Ensure that the Safety program is compliant with all Federal, State, and local guidelines. • Continue the Citywide safety program. • Conduct periodic evacuation drills. • Conduct regular safety inspections of various City facilities. • Conduct mock OSHA inspections to help ensure compliance with OSHA standards. C 16 Cit Manager Risk Mana.ement 05/06 06/07 07/08 07/06 1 08109 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 129,043 I 141,509 I 155,500 I 149,100 I 164,500 I 5.8% I Operations& Maintenance I 599,778 I 747,990 739,200 1_ - - 768,100 I 660,900 I (10.6%) I Capital Outlay I 0 I 0 I 0 I 0 [ 01 N/A -Total I 728,821 I 889,4991 894,7001 917,2001 825,4001 (7.7%) (1) Percent Change: "07/08 Adjusted Budget" column compared to"08/09 Budget"column. "N/A"= Not Applicable. G 17 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: RISK MANAGEMENT 2100 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 85,789 92,482 100,900 94,700 105,100 1540 Fringe Benefits 43,254 49,027 54,600 54,400 59,400 TOTAL PERSONNEL 129,043 141,509 155,500 149,100 164,500 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 310 310 1,100 400 400 2015 Conferences, Meetings, and Training 869 2,261 6,100 500 6,500 3090 Professional Services 0 18,056 10,000 1,600 10,000 3190 Contractual Services 36,409 54,234 48,500 39,500 43,700 4035 Postage and Express Delivery 13 0 0 0 0 4110 Liability Insurance 368,939 426,720 377,000 444,800 340,300 4115 Fire and Casualty Insurance 55,567 64,202 64,300 64,400 65,000 4125 Surety Bonds 3,091 2,133 3,100 3,100 3,100 4130 Workers'Compensation Insurance 125,924 166,468 211,300 210,400 171,800 4140 Unemployment Insurance 6,215 11,700 15,000 1,000 10,000 4430 Small Equipemnt &Tools 0 0 0 0 6,000 4450 Reference Materials and Services 1,237 950 1,800 1,000 2,600 7415 Special Departmental Expense 1,204 956 1,000 1,400 1,500 TOTAL OPERATIONS & MAINTENANCE 599,778 747,990 739,200 768,100 660,900 TOTAL 728,821 889,499 894,700 917,200 825,400 FUNDING SOURCE: GENERAL FUND ($825,400) G 18 l �, '� ,� 1 �� 1 ,� ,1 ,11 1 City of Chino Hills Organization By Activity Full Time Positions By Activity - Fiscal Year 2008/09 Community Development City Council City Manager S Community Development Administration Title and Number of Full Time Positions Director Administrative Analyst 1111(2) Christine Kelly Administrative Technician(1) Administrative Secretary(2) 1 Secretary(1) 1 Building Services Development Services Economic Development Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions Assistant Community Development Director— Assistant Community Development Director- None Building Services(1) Development Services 11) Assistant Building Official(1) Principal Planner(1) Building Inspector VII(4) Senior Planner(2) Supervising Permit Technician(1) Associate Planner(3) Permit Technician VII(3) Community Development Expenditures 2008/09 Economic Development $101,300 2% Administration$1,152,100 28% Development Services $1,587,200 39% 441111!"1" Building Services $1,278,900 31% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT - FY 2007-08 FY 2008-09 ADOPTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION Community Development Director 1 1 Administrative Analyst I/II 2 2 Administrative Secretary 2 2 Administrative Technician 1 1 Secretary 1 1 Sub-Total 7 7 PROGRAM: BUILDING SERVICES Assistant Community Development Director-Building Services 1 1 Assistant Building Official 1 1 Building Inspector IIII 4 4 Supervising Permit Technician 1 1 Permit Technician IIII 3 3 Sub-Total 10 10 PROGRAM: DEVELOPMENT SERVICES Assistant Community Development Director- Development Services 1 1 Principal Planner 1 1 Senior Planner 2 2 Associate Planner 3 3 Sub-Total 7 7 TOTAL 24 24 PERMANENT PART-TIME POSITION PROGRAM: BUILDING SERVICES Permit Technician Illi 1 1 TOTAL 1 1 H 3 tnk....• .II tuil". 11‘ i(411.F.S.."1.. l s4a hty ti a 4' .,17 1r ). '45. 1. . a .r• • 4! ai r .a' r C $'..1.36., c: S . s 4 �/�y�' y fad +- gk +'��: i" -A•'+F t*e: % 1 '� CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. H 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET COMMUNITY DEVELOPMENT Personnel Services 1,762,414 1,815,162 2,547,300 2,237,700 2,709,600 Operations and Maintenance 893,679 770,613 1,521,000 1,510,300 1,409,900 Capital Outlay 0 0 0 0 0 TOTAL COMMUNITY DEVELOPMENT 2,656,093 2,585,775 4,068,300 3,748,000 4,119,500 PROGRAM Administration 534,652 675,755 1,039,100 1,008,100 1,152,100 Building Services 1,108,033 1,096,832 1,327,700 1,197,000 1,278,900 Development Services 894,427 779,031 1,606,300 1,449,600 1,587,200 Economic Development 118,981 34,157 95,200 93,300 101,300 TOTAL COMMUNITY DEVELOPMENT 2,656,093 2,585,775 4,068,300 3,748,000 4,119,500 H 5 Communit Development Administration Program Purpose The Administration Division of the Community Development Department provides administrative services to the City's Building Services, Development Services, and Economic Development Divisions. The Administration Division attends all City Council and Planning Commission meetings; attends the Parks and Recreation Commission and Public Works Commission meetings, as required; coordinates, prioritizes, and oversees all Department activities; manages budgetary matters; and, promotes employee training. Primary Activities The Administration Division's primary duties include: responding to City Council, City Manager, Planning Commission; responding to other City Commissions and other City Departments' concerns as it involves the Community Development Department; implementation of Council policies as it applies to the Department; preparation, implementation, and management of the Department's budget; coordination of developer project trust accounts; personnel management and training; and, the promotion of the City's objectives with regard to the development review process, Significant Changes from Prior Year • Increase in Legal Services due to the increasing complexity of projects. • Increase in Contractual Services due to the increase in State Fish and Game Fees for Negative Declarations and Environmental Impact Reports when filing Notices of Determination with the Clerk of the Board's Office. Significant Items of Capital Outlay None Performance Measures • Promote customer service to the community. • Evaluate performance of each Community Development Division and provide direction to each division. • Implement and administer the Department's operating and capital budgets, • Prepare reports, analysis, investigations, and make recommendations to the City Manager, City Council, and Planning Commission. • Promote employee training. • Monitor developer--funded costs related to processing development projects. • Complete special projects as requested by the City Council and City Manager. H 6 Communit Development Administration 05/06 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 374,260 I 377,867 f 732,800 I 658,900 I 775,200 I 5,8% I Operations &Maintenance I 160,392 I 297,888 f 306,300 I 349,200 I 376,900 I 23.0% I Capital Outlay I 0 l 0 f 0 I 0 I 0 I N/A I Total ] 534,652 1 675,755 f 1,039,100 I 1,008,100 I 1,152,100 I 10.9% I (1) Percent Change: "07/08 Adjusted Budget" column compared to"08/09 Budget"column. "N/A"= Not Applicable. H 7 1511*''''W1411-•- : '''':ill: .4'4''..,, d- ` +A .ITr fd., Felfrk.oy �' , ' _ h ' We'm IX 11,14..N.:0444may`��y 7 K` IMM22iV � '.. ' OHT AT I CI N C Y d It F P +DCR I A TO E DMILLS 1 9 9 1 This page intentionally left blank. H 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ADMINISTRATION 4000 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 243,641 220,979 465,700 399,000 481,400 1015 Part-Time/Seasonal Wages/Commissioners 0 16,338 2,900 33,000 2,400 1020 Overtime Salaries 0 0 4,900 4,900 4,900 1540 Fringe Benefits 130,619 140,550 259,300 222,000 286,500 TOTAL PERSONNEL 374,260 377,867 732,800 658,900 775,200 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 705 735 1,300 900 1,000 2015 Conferences, Meetings, and Training 5,439 4,184 10,600 8,500 9,000 2020 Auto Mileage 121 0 0 0 0 2030 Uniforms 57 71 300 300 200 3010 Legal Services 46,815 92,361 92,700 150,000 150,000 3020 Financial Services 0 0 200 0 0 3105 Temporary Employee Services 2,110 7,146 0 0 0 3115 Information Technology Service Charges 75,000 105,900 154,400 154,400 171,300 3190 Contractual Services 3,475 58,610 6,800 6,800 25,000 4030 Printing and Photocopy Services 665 1,434 900 800 900 4031 Document Imaging 4,035 483 5,000 0 0 4035 Postage and Express Delivery 996 2,335 1,400 1,600 1,600 4440 Office Supplies 9,662 10,618 15,200 13,000 15,200 4445 Special Parts and Supplies 78 339 1,000 500 1,000 4450 Reference Materials and Services 636 595 600 400 600 5025 Office Equipment Maintenance 194 217 500 500 500 5625 Equipment Rental 10,035 12,461 14,900 11,000 0 6035 Telephone 369 399 500 500 600 TOTAL OPERATIONS & MAINTENANCE 160,392 297,888 306,300 349,200 376,900 TOTAL 534,652 675,755 1,039,100 1,008,100 1,152,100 FUNDING SOURCE: GENERAL FUND ($1,152,100) H 9 Communit Develo• ment Buildin • Services Program Purpose The Building Services Division is responsible for ensuring that all residential, commercial, and other construction in the City meets or exceeds the minimum requirements of the California Building Code, California Plumbing Code, California Mechanical Code, National Electrical Code, all applicable State Energy and Accessibility Codes, as well as the City of Chino Hills Municipal Code. The Division also provides technical support to the Community Development Department's Development Services Division, the Engineering Department, and Code Enforcement Division. Primary Activities The primary activities of the Program are providing customer service assistance at the Community Development Department front counter, plan review services, permit issuance, and field inspections of construction projects. It is through these functions that the City provides a safe environment at home, work, and play for the community while assuring that the City's needs for housing and commercial development are being met. Significant Changes from Prior Year • Decrease in Development Professional Services due to the addition of two Building Inspectors in the prior fiscal year, which allowed the division to reduce its contracting cost. Significant Items of Capital Outlay None Performance Measures • Provide efficient review of development applications. • Provide professional and customer friendly counter services. • Provide quality plan review and inspection services. • Proactively assist customers with effective and efficient Building and Safety services. • Provide assistance and support to other departments. 05/06 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 669,775792,964 1,006,3001 881,3001 1,103,200 9.6% Operations & Maintenance 438,258 � 303,868 I 321,400 I 315,700 I 175,700 (45,3%) Capital Outlay 0 I 0 I 0 I._ 0 I 0 N/A Total I 1,108,033 1,096,8321 1,327,700 1,197,0001 1,278,900 (3.7%) (1) Percent Change: "07/08 Adjusted Budget"column compared to"08/09 Budget" column. "N/A" = Not Applicable, H 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: BUILDING SERVICES 4100 FY 2005-06 FY 2006-07 FY 2007-08 FV 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 405,185 476,779 602,100 530,000 656,700 1015 Part-Time/Seasonal Wages 28,855 30,607 35,300 35,300 37,800 1020 Overtime Salaries 166 193 6,300 2,000 3,500 1540 Fringe Benefits 235,569 285,385 362,600 314,000 405,200 TOTAL PERSONNEL 669,775 792,964 1,006,300 881,300 1,103,200 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 335 545 1,800 1,000 1,800 2015 Conferences, Meetings, and Training 2,768 3,806 6,100 6,100 7,700 2020 Auto Mileage 123 0 0 0 0 2030 Uniforms 2,377 2,719 6,600 4,500 6,700 3030 Development Professional Services 369,281 256,054 265,000 264,500 139,500 3105 Temporary Employee Services 28,602 0 Cl 0 0 4030 Printing and Photocopy Services 1,604 0 2,000 600 1,000 4430 Small Equipment and Tools 178 365 1,000 1,000 500 4445 Special Parts and Supplies 80 0 1,000 1,000 500 4450 Reference Materials and Services 1,856 888 5,200 5,200 2,000 5520 Vehicle Rental 29,300 37,900 30,000 30,000 12,400 6035 Telephone 1,754 1,591 2,700 1,800 3,600 TOTAL OPERATIONS & MAINTENANCE 438,258 303,868 321,400 315,700 175,700 TOTAL 1,108,033 1,096,832 1,327,700 1,197,000 1,278,900 FUNDING SOURCE: GENERAL FUND ($1,278,900) H 11 Community Development Develo r rent Services Program Purpose The Development Services Division is responsible for implementing the City's General Plan and Development Code, and managing all land use entitlements in accordance with the Subdivision Map Act; California Environmental Quality Act (CEQA); and, Planning, Zoning, and Development Laws, Primary Activities The primary activity of the Development Services Division is the management of land use entitlements for proposed residential and commercial projects, including the preparation of Initial Studies and Environmental Impact Reports, Site Plan Reviews, Design Reviews, Conditional Use Permits, Tract Maps, Parcel Maps, General Plan and Development Code Amendments, preparation of Conditions of Approval, and public hearings before the Planning Commission and City Council. Other activities include City-initiated General Plan and Development Code amendments, development of Planning standards and ordinances, and special projects as directed by the City Council. Significant Changes from Prior Year • There will be significant planning and development activities for residential and commercial development. • The Development Code will continue to be updated to reflect the community values/standards. • Decrease in Professional Services due to reduction of costs associated with outside services. In addition, the Division will continue to seek opportunities with Habitat for Humanity for additional affordable housing projects. Significant Items of Capital Outlay None Performance Measures • Provide comprehensive and professional planning services. • Manage all land use entitlements within the time frames prescribed by the Permit Streamlining Act. • Implement the General Plan and Development Code. • Prepare complete design and development standards for new development projects. • Incorporate amendments and update the Development Code. • Complete special projects as requested by the City Council and City Manager. • Provide assistance and support to other departments. 05/06 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel J 619,011 1 634,4531 808,200 697,500 831,2001 2.8% ( Operations& Maintenance ! 275,416 I 144,578 I 798,100 I 752,100 I 756,000 I (5.3%) Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A Total I 894,427 I _779,031 L _1,606,300 I 1,449,600 f 1,587,200 I (1.2%) (1) Percent Change: '07/08 Adjusted Budget" column compared to"08/09 Budget'column. "NIA" = Not Applicable. H 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: DEVELOPMENT SERVICES 4200 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 409,812 389,796 509,300 444,000 522,000 1015 Part-Time/Seasonal Wages 6,393 11,816 23,100 0 0 1020 Overtime Salaries 0 183 2,500 2,500 2,800 1540 Fringe Benefits 202,806 232,658 273,300 251,000 306,400 TOTAL PERSONNEL 619,011 634,453 808,200 697,500 831,200 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 380 390 1,700 1,000 1,200 2015 Conferences, Meetings, and Training 1,642 2,838 4,000 4,000 5,800 2020 Auto Mileage 231 0 0 0 0 3030 Development Professional Services 264,961 134,084 720,700 706,700 725,000 3090 Professional Services 0 0 60,000 34,000 15,000 4010 Legal Advertising 6,574 4,559 7,000 2,700 4,500 4030 Printing and Photocopy Services 65 790 2,000 1,000 1,600 4445 Special Parts and Supplies 0 0 200 200 200 4450 Reference Materials and Services 684 1,143 2,000 2,000 2,100 6035 Telephone 879 774 500 500 600 TOTAL OPERATIONS & MAINTENANCE 275,416 144,578 798,100 752,100 756,000 TOTAL 894,427 779,031 1,606,300 1,449,600 1,587,200 FUNDING SOURCE: GENERAL FUND ($1,572,200) AFFORDABLE HOUSING FUND ($15,000) H 13 Communit Development Economic Development Program Purpose The Economic Development Division seeks to promote commercial, business park, and office development in the City of Chino Hills, and to establish a diversified and sustainable economic base. This base would provide a stable tax revenue structure for the City as well as a full range of retail shopping, services, and employment opportunities for its residents. Primary Activities The primary activity of the Economic Development Division is to actively pursue new commercial projects that provide revenue enhancement, generate retail sales tax, transient occupancy tax, and other revenue sources for the City. Major activities include working with existing shopping center owners and leasing agents to promote retention of existing businesses and attraction of new retailers. Significant Changes from Prior Year • Decrease in Financial Services due to the move of consultant review for economic development projects being moved to Consultant Services. Significant Items of Capital Outlay None Performance Measures • Actively promote the City to commercial, business parks and office developers and tenants. • Participate at the International Council of Shopping Centers (ICSC) national and regional trade shows. • Initiate contact with retailers and restaurants to encourage the establishment of locations in the City. • Revise economic development marketing materials. • Develop and manage a Business Database of the City to monitor monthly retail space occupancy and vacancy. • Complete an Economic Development Strategy. • Update and monitor the Business Database. 05/06 08/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 99,368 9,878 I 0 I 0 I 0 0% I Operations & Maintenance I 19,613 I 24,279 I 95,200 I 93,300 I 101,300 I 6.4% I Capital Outlay I 0 I 0 I 0 I 0 1 0 1 N/A Total I 118,981 I 34,157 I 95,200 I 93,300 I 101.300 I 6.4% (1) Percent Change: "07/08 Adjusted Budget" column compared to"08/09 Budget"column. "N/A" = Not Applicable. H 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ECONOMIC DEVELOPMENT 4400 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 63,211 6,611 0 0 0 1540 Fringe Benefits 36,157 3,267 0 0 0 TOTAL PERSONNEL 99,368 9,878 0 0 0 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 615 715 800 900 900 2015 Conferences, Meetings, and Training 1,245 4,330 6,700 6,700 8,000 2030 Uniforms 0 0 0 0 200 3020 Financial Services 3,837 6,278 15,000 5,000 5,500 3030 Consultant Services 0 0 45,000 55,000 50,000 4015 Advertising and Promotion 9,225 10,265 21,500 21,500 28,000 4030 Printing and Photocopy Services 3,551 0 2,000 2,000 4,500 4445 Special Parts and Supplies 0 1,174 2,000 0 2,000 4450 Reference Materials and Services 1,140 1,517 2,200 2,200 2,200 TOTAL OPERATIONS & MAINTENANCE 19,613 24,279 95,200 93,300 101,300 TOTAL 118,981 34,157 95,200 93,300 101,300 FUNDING SOURCE: GENERAL FUND ($101,300) H 15 1 ._, . , :0..,,... r. 4, _L ibivitt pie r. ;` .t. ,�.,; '' moi, . :r'1 CITY OF CHINO HILLS 1 N Ca 0 R P O R A TED 1 9 9 1 This page intentionally left blank. H 16 CCAIIIIVNPISERVICES City of Chino Hills Organization By Activity - Full Time Positions By Activity Fiscal Year 2008/09 Community Services City Council City Manager Community Services • Administration Title and Number of Full Time Positions Director Administrati+re Analyst 11(i) Mike Fleager Administrative Secretary(1) • • Community Development Emergency Neighborhood Public Safety ' Recreation Services Block Grant(CDBG) Preparedness Services Title and Number of Full Time Title and Number of Full.Time Title and Number of Full Time Title and Number of Full Time Title and Number of Full Time Positions Poitions Positions Positions Positions None Recreation upeManisoger{1} Mone Recreation SUpenrisar(1� None Neighborhood Services Manager(1) Recreation Coordinator(6) Adminatiutive Analyst tt(1) Secretary{1) Neighborhood Services Coordinator(1) Ernriranmerital Program Coordinator 11) Secretary(1) • Code Enforcement Title and Number of Full Time Positions Code Enforcement Officer(3) Community Services Expenditures 2008/09 Administration Code Enforcement $782,900 $357,900 5% 0 CDBG Program Recreation Services 2% $423,300 $2,9709,100 3% 18% Emergency Preparedness $107,50{ 1% Neighborhood Services /A(IllijilN— $932,600 6°la Public Safety $10,393,000 65% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY SERVICES FY 2007-08 FY 2000-09 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION Community Services Director 1 1 Administrative Analyst II 1 1 Administrative Secretary 1 1 Sub-Total 3 3 PROGRAM: CODE ENFORCEMENT Code Enforcement Officer I/li 2 3 Sub-Total 2 3 PROGRAM: NEIGHBORHOOD SERVICES Neighborhood Services Manager 1 1 Administrative Analyst II 1 1 Neighborhood Services Coordinator 1 1 Environmental Program Coordinator 1 1 Code Enforcement Officer I 1 0 Secretary 1 1 Sub-Total 6 5 PROGRAM: RECREATION SERVICES Recreation Manager 1 1 Recreation Supervisor 1 1 Recreation Coordinator 6 6 Secretary 1 1 Sub-Total 9 9 TOTAL 20 20 PERMANENT PART-TIME POSITION PROGRAM: NEIGHBORHOOD SERVICES Senior Administrative Clerk 1 1 TOTAL 1 1 1S ri:lar' r d148:' - . ..::kr..i;gi 1 1, ,, 41 iss Asti... 44tzilio ,. a i; �` D { 'Y-T1 CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. 14 CITY OF CHINO HILLS BUDGET SUMMARY FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET COMMUNITY SERVICES Personnel Services 1,929,270 2,262,434 2,982,200 2,689,600 3,159,100 Operations and Maintenance 9,888,049 10,018,074 11,874,600 11,534,200 12,764,200 Capital Outlay 0 118,415 75,700 75,700 53,000 TOTAL COMMUNITY SERVICES BUDGET 11,817,3119 12,398,923 14,932,500 14,299,500 15,976,300 PROGRAM Administration 579,188 692,772 991,400 923,500 782,900 Code Enforcement 165,450 210,419 236,900 239,200 357,900 Community Development Block Grant Program 1,900,002 429,782 459,800 449,200 423,300 Emergency Preparedness 45,270 58,125 105,500 82,600 107,500 Neighborhood Services 616,485 727,252 966,200 894,100 932,600 Public Safety 6,852,532 8,150,229 9,432,700 9,305,200 10,393,000 Recreation Services 1,658,392 2,130,344 2,740,000 2,405,700 2,979,100 TOTAL COMMUNITY SERVICES 11,817,319 12,398,923 14,932,500 14,299,500 15,976,300 I5 Community Services Administration Program Purpose The Administration Division of the Community Services Department provides administrative services and leadership for Recreation, Neighborhood Services, Code Enforcement, Emergency Preparedness, Public Safety and Community Development Block Grant (CDBG) activities. It also provides staff support to the Parks and Recreation Commission, the McCoy Equestrian Center Operations Committee, Teen Commission and the development of community facilities and parks. In addition, Administration serves as a liaison for issues with the Chino Valley Unified School District and the City of Chino. Primary Activities The primary activities of Community Services Administration include preparation of agenda items for Council; administration, development and supervision of the department budget; oversight of departmental purchasing and cash handling operations; parking and garage sale permits; oversight of various Chino Valley Unified School District Agreements including Facilities Joint Use Agreement and the School Resource Officer. In addition, Administration manages the Human Services Agreement with the City of Chino; manages and provides general oversight of all departmental programs, including the City News and Recreation Brochure and City Calendar. Another facet of Administration is administering the agreement with Big League Dreams, USA as it relates to the operations and maintenance of the China Hills Big League Dreams facility. Administration manages the contracts with the San Bernardino County Sheriff's Department and the parking citation processing company. It oversees many different police grant programs including: Citizen's Option for Public Safety Grant, Office of Traffic Safety Grant, High Technology Grant, and California State Funds. Administration also works in conjunction with the Sheriff's Department to develop levels of service and policing strategies to better serve the community. As the administrator of the Community Development Block Grant program, activities include program development, oversight of public service organizations, Home Improvement Grant program, adherence to program requirements, contract compliance, project coordination with other City departments and acts as the liaison with the U.S. Department of Housing and Urban Development Los Angeles Field Office. Significant Changes from Prior Year • Printing and postage costs for the City Newsletter/City Calendar have been moved to the Recreation Division. • Printing costs for parking and rvttrailer permits have been moved to Neighborhood Services. • Guardsmarks, Inc. is providing security services for City Council Meetings. • Three major grand openings (The Government Center, Sheriffs Station, and Library) are planned. • Equipment Rental costs has been transferred to Information Technology. Significant Items of Capital Outlay None l6 Community Services Administration Performance Measures ■ Adhere to the requirements of the Community Development Block Grant as mandated by the United States Department of Housing and Urban Development Department. • Coordinate with other departments to fund programs and activities that qualify for grant funding from CABG and other grant fund sources. • Maintain a high level of service throughout the Department while staying within the adopted budget. 05/06 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual I Personnel 1260,036 I 325,220 I 384,900 I 383,200 I 391,600 I 1.7% Operations & Maintenance 1319,152 I 387,552 I 606,500 I 540,300 I 391,300 I (35.5%) I I Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A I Total 1579,188 I 692,772 901,400 I 923,500 I 782,900 I (21.0%) (1) Percent Change: "07/08 Adjusted Budget"column compared to"08/09 Budget" column. "N/A" = Not Applicable. 17 (1.111.11 .4"111.111111111111\\\ gfi '1100104 v T e�' { .�,41441C— $ tip. �.,� ±"c: 1-461044' fry Ys itiPi .+''-t CITY OF CHINO HILLS INCORPORATED 1 9 9 1 III ■ This page intentionally left blank. I8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: ADMINISTRATION 1100 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 174,418 207,339 240,800 240,800 247,300 1015 Part-Time/Seasonal Wages 0 0 1,500 1,500 1,500 1020 Overtime Salaries 0 1,800 1,700 0 0 1540 Fringe Benefits 85,618 116,081 140,900 140,900 142,800 TOTAL PERSONNEL 260,036 325,220 384,900 383,200 391,600 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 415 480 600 600 600 2015 Conferences, Meetings, and Training 1,628 1,623 6,600 1,600 4,900 2020 Auto Mileage 0 27 0 0 0 3010 Legal Services 0 0 19,000 19,000 20,000 3090 Professional Services 0 0 35,000 35,000 0 3115 Information Technology Service Charges 96,700 124,200 163,100 163,100 168,000 3190 Contractual Services 51,964 29,420 116,900 75,700 77,700 4015 Advertising and Promotion 74 284 1,000 400 1,000 4030 Printing and Photocopy Services 86,750 89,783 126,300 120,000 300 4035 Postage and Express Delivery 18,515 25,101 26,600 26,100 5,100 4440 Office Supplies 5,706 2,445 6,000 5,900 6,000 4445 Special Parts and Supplies 2,938 35,243 22,300 11,700 22,300 4450 Reference Materials and Services 490 447 600 500 700 5025 Office Equipment Maintenance 270 273 400 400 400 5620 Vehicle Rental 46,900 51,500 73,100 73,100 83,100 5625 Equipment Rental 6,312 6,312 8,500 6,400 0 6035 Telephone 490 414 500 800 1,200 TOTAL OPERATIONS & MAINTENANCE 319,152 367,552 606,500 540,300 391,300 TOTAL 579,188 692,772 991,400 923,500 782,900 FUNDING SOURCE: GENERAL FUND ($782,900) I I9 Community Services Code Enforcement Program Purpose The purpose of the Code Enforcement Program is to maintain and improve the general appearance, safety, and property values of the City's residential neighborhoods and commercial districts through the identification of community needs and the enforcement of all applicable property maintenance and land use regulations. Primary Activities The Code Enforcement Program responds to citizen's complaints regarding alleged and observed violations of the Municipal Code in an on-going effort to maintain the quality of life in the City's residential and commercial areas, Code Enforcement staff utilizes a notification process designed to gain voluntary compliance to code regulations. When voluntary compliance and civil enforcement efforts fail to gain code compliance, staff will utilize a combination of criminal and administrative citations and the criminal complaint process in order to gain code violation relief through the court system. Significant Changes from Prior Year • Integration of one new Code Enforcement Officer I position in support of the Code Enforcement and NPDES programs part time. • Introduction of the Administrative Citation program. Significant Items of Capital Outlay • Additional vehicle for new Code Enforcement Officer, Performance Measures • Provide public information to educate residents about common code violations in order to reduce violations. • Implement a new case management system to efficiently manage and track code enforcement cases. • Evaluate the effectiveness of Administrative Citation program. • Provide monthly statistical reports for code enforcement activities. • Administer and process City owned Open Space and Rights of Ways violations. 05106 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 142,244 162,471 184,800 184,800 I 267,900 I 45.0% I Operations&Maintenance I 23,20 47,948-1 52,100 54,400 I 67,000 I 28.6% I Capital Outlay I 0 I 0 I 0 0 I 23,0001 N/A Total 1165,450 L 210,4191_____ 236,900 I 239,200 I 357,940 I 51.1`x! (1) Percent Change: "07/08 Adjusted Budget"column compared to "08/09 Budget" column. "NIA" = Not Applicable. 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: CODE ENFORCEMENT 1155 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 91,765 103.940 114,900 114,900 165,900 1020 Overtime Salaries 241 0 4,000 4,000 0 1540 Fringe Benefits 50,238 58,531 65,900 65,900 102,000 TOTAL PERSONNEL 142,244 162,471 184,800 184,800 267,900 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 185 238 300 300 500 2015 Conferences, Meetings, and Training 215 1,052 2,500 1,900 2,300 2030 Uniforms 917 841 1,600 1,600 2,300 3010 Legal Services 18,989 44,379 40,000 45,400 50,000 3090 Professional Services 0 0 1,000 1,000 1,000 3190 Contractural Services 0 0 0 0 2,000 4015 Advertising and Promotion 0 0 0 0 1,000 4030 Printing and Photocopying 58 38 2,200 1,200 2,200 4035 Postage and Express Delivery 0 0 800 200 800 4430 Small Equipment and Tools 936 30 500 500 700 4440 Office Supplies 944 580 2,000 1,000 2,070 4450 Reference Materials and Services 41 0 300 300 400 6035 Telephones 921 790 900 1,000 1,800 TOTAL OPERATIONS & MAINTENANCE 23,206 47,948 52,100 54,400 67,000 CAPITAL OUTLAY 8060 Vehicles& Equipment 0 0 0 0 23,000 TOTAL CAPITAL OUTLAY 0 0 0 0 23,000 TOTAL 165,450 210,419 236,900 239,200 357,900 FUNDING SOURCE: GENERAL FUND ($357,900) 111 Communit Services Community Development Block Grant CDBG) Program Program Purpose The purpose of the Community Development Block Grant (CDBG) Program is to promote the development of a viable urban community by providing for decent housing, a suitable living environment, and expanded economic opportunities principally for low and moderate-income persons. Funding is provided by the United States Department of Housing and Urban Development. Primary Activities The primary activity of the CDBG Program is to identify and implement eligible activities that benefit low and moderate-income persons and further fair housing practices, Eligible activities that qualify under the United States Department of Housing and Urban Development include program administration, public service projects and public improvement projects. Community Services Administration is responsible to administer, monitor and ensure that all programs and projects comply with the grant requirements. In addition to the CDBG program requirements, some of the City's projects and activities may be subject to other Federal requirements that include: fair housing and equal opportunities; handicapped accessibility; employment and contracting; environmental review; lead-based paint and labor standards. Programs funded by CDBG include the Home Improvement Grant Program, public service programs for low and moderate-income families and senior citizens and the Los Serranos infrastructure improvements. Administration coordinates with Engineering, Community Development, Code Enforcement and Neighborhood Services who will utilize funds for specific programs and projects. The City is required to submit to the United States Department of Housing and Urban Development a Five-Year Consolidation Plan which is a comprehensive planning document and application for funding over a five year period; an Annual Action Plan which sets the goals and objectives for the current year; and the Consolidated Annual Performance and Evaluation Report which tracks funding disbursements and reports on the City's Community Development Block Grant programs and its accomplishments. Significant Changes from Prior Year • Institute first year of the 2008-2013 Consolidated Plan Significant Items of Capital Outlay None Performance Measures • Prepare and submit the 2007/2008 Consolidated Annual Performance and Evaluation Report. • Prepare and submit the 2009/2010 Annual Action Plan. • Annual monitoring of Public Service groups to ensure compliance with HUD regulations. 112 Community Services Community Development Block Grant (CDBG) Program 05/06 06/07 07/08 07/08 08109 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 58,766 60,942 I 43,200 I 43,200 1 52,900 I 22.5% Operations& Maintenance I 1,841,236 I 368,840 1 416,600 1 406,000 I 370,400 1 (11.1%) Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A Total I 1,900,0021 429,782 459,8001 449,2001 423,3001 (7.9%) (1) Percent Change: "07!08 Adjusted Budget" column compared to"08109 Budget" column. "N/A"= Not Applicable. 113 (.........la‘-a------kak".4.4444.\\\10e-Vcill.6,1, .'4` '-'4;, ! wiy P 4 s .7,1;c1.0. r 1, CITY OF CHINO HILLS INCORPORATED 1 9 9 1 l! I This page intentionally left blank. I 1 4 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANT Various FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 37,754 39,513 30,300 30,300 32,700 1020 Overtime Salaries 0 400 100 100 0 1540 Fringe Benefits 21,012 21,029 12,800 12,800 20,200 TOTAL PERSONNEL 58,766 60,942 43,200 43,200 52,900 OPERATIONS& MAINTENANCE 2015 Conferences, Meetings, and Training 0 90 600 200 500 3020 Financial Services 303 17 400 100 0 3110 Computer Services 200 1,193 1,400 1,400 0 3190 Contractual Services 131,274 64,003 110,400 100,300 93,500 4015 Advertising and Promotion 759 797 1,200 1,400 1,200 7911 Public Works Construction 1,708,700 302,740 302,600 302,600 275,200 TOTAL OPERATIONS & MAINTENANCE 1,841,236 368,840 416,600 406,000 370,400 TOTAL 1,900,002 429,782 459,800 449,200 423,300 FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT ($423,300 ENTITLEMENT) 1 15 Communit Services Emergenc Pre •tiredness Program Purpose The purpose of the Emergency Preparedness Program is to enhance the City's ability to respond to and recover from the effects of natural or manmade disasters, to administer the Federal and State Disaster Assistance Programs, and to serve as the liaison to these, and other agencies in San Bernardino County. Primary Activities Community Services staff provides emergency preparedness training and information to City staff; coordinates a community informational campaign regarding preparedness; plans and implements disaster drills in conjunction with other agencies; acts as liaison to the Chino Hills Auxiliary Radio Team; participates in the Coordinated Emergency Management Organization; serves as City representative to the San Bernardino County Operational Area; coordinates disaster reimbursement claim processing; maintains Emergency Operations Center (EOC) preparedness; maintains emergency sheltering, food, water, and equipment supplies; coordinates disaster/damage information with San Bernardino County; and maintains and updates the City's Emergency Operations Plan. Significant Changes from Prior Year • Section specific Emergency Operations Center trainings will be held. • Develop a program for volunteers already trained as emergency responders. • Include National Incident Management System (NIMS) training in our emergency preparedness training efforts. Significant Items of Capital Outlay None Performance Measures • Provide focused emergency management training related to each functional group. • Provide emergency preparedness information to residents through the Emergency Expo and Neighborhood Network Program. • Continue to promote and administer the Chino Valley Fire Department Community Emergency Readiness Training (CERT) Program to enhance the City's Neighborhoods' ability to react to emergencies. • Administer disaster reimbursement activities as needed, 05106 06107 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 37,885 I 43,911 I 53,100 I 53.100 I 55,600 I 4.7% I Oceratiorts &Maintenance I 7,385 1 14,214 I 52.400 I 29,500 I 51,900 1 (0.1%) I Capital Outlay I 0 I 0 I 0 I 0 I 0 1 N/A I Total I 45,270 I 58,125 I 105,500 I 82,600 I 107,500 I 1.9% 1 (1) Percent Change: "07/08 Adjusted Budget"column compared to"08/09 Budget"column. "N/A"- Not Applicable. 116 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: EMERGENCY PREPAREDNESS 1110 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-18 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 25,425 27,219 33,700 33,700 34,200 1540 Fringe Benefits 12,460 16,692 19,400 19,400 21,400 TOTAL PERSONNEL 37,885 43,911 53,100 53,100 55,600 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 160 160 300 200 200 2015 Conferences, Meetings, and Training 0 2,106 29,600 13,000 23,900 2030 Uniforms 0 0 0 0 100 3190 Contractual Services 1,488 1,025 2,500 1,500 2,500 4015 Advertising and Promotion 0 3,453 6,400 4,800 6,400 4030 Printing and Photocopying 0 1,373 2,900 1,500 2,400 4035 Postage and Express Delivery 0 0 300 100 300 4430 Small Equipment and Tools 963 1,952 2,500 2,500 4,500 4440 Office Supplies 82 218 800 300 800 4445 Special Parts and Supplies 4,252 3,531 6,200 5,000 9,100 4450 Reference Materials and Services 0 0 400 100 100 6035 Telephone 440 396 500 500 1,600 TOTAL OPERATIONS & MAINTENANCE 7,385 14,214 52,400 29,500 51,900 TOTAL 45,270 58,125 105,500 82,600 107,500 FUNDING SOURCE: GENERAL. FUND ($107,500) - See Note Note: General Fund expenditure of$7,600 will be reimbursed by Emergency Management Performance Grant Program, 1 17 Community Services Neighborhood Services Program Purpose The purpose of the Neighborhood Services Division is to be the conduit for various resources and community outreach programs in order to enhance and improve the quality of life in the City. The Neighborhood Services Division includes Code Enforcement and Emergency Preparedness. Programs within the Division provide a forum for citizen participation; encourages resident involvement; assists and supports neighborhood groups in identifying specific needs within their community; and encourages positive personal development of youth. Primary Activities The Neighborhood Services Division oversees and coordinates City programs and services that support neighborhoods throughout the City. This includes the Neighborhood Network Program, Neighborhood and Business Watch, Code Enforcement, the Roadway Adoption Program, the Trails Adoption Program, the Park Adoption Program, and various community improvement projects. The Neighborhood Network Program also provides a mechanism for active communication between neighborhoods and City staff. The Neighborhood Services Division provides technical support to projects, including the Chino Hills Advisory and Mentoring Program, Youth Accountability Board, Seniors Assisted by Visiting Volunteers and Youth, Neighborhood Network Program, and Celebrate the Family Contest. The Neighborhood Services Division coordinates the Volunteer Service Program, which provides a framework of volunteer activities designed to serve as resources for many different functions throughout the City (i.e., providing clerical support for various departments, data entry, and event planning). The City maintains a Healthy Cities designation for the successful completion and participation in Healthy Cities Projects. The Animal Care and Control Contract administration includes humane animal work, such as the pick-up and disposal of injured, stray, unwanted, or dead animals, a suitable animal shelter, educational programs, and low cost rabies vaccination clinics. The National Pollution Discharge Elimination System (NPDES) program assists the City to remain in compliance with County and State regulations for storm water drainage systems. Significant Changes from Prior Year • Enhance the Neighborhood Network Program to include a Neighborhood Improvement and Recognition component. • Operating under new NPDES Permit. • Code Enforcement Officer I position supporting the NPDES program. • Improve and expand the Neighborhood Network Program to integrate graduates with the Neighborhood/Business Watch Program. • Transition brochures and information for Neighborhood Services Programs. • New contract cost for animal services to cover the Inland Valley Humane Society Facility Renovation cost. • Printing costs for parking and ry/trailer permits has been transferred here from Administration. • Equipment Rental costs has been transferred to Information Technology. 118 Community Services Neighborhood Services Significant Items of Capital Outlay None Performance Measures • Enhance the collaborative partnership between the Neighborhood Network Program and the Neighborhood/Business Watch Programs. • Conduct three series of Neighborhood Network Citizens Academy Classes. • Where appropriate, utilize the Neighborhood Network Program to solicit public input regarding future development projects and capital improvement projects in the City. • Increase resident participation through coordinating a citywide annual National Night Out Event. • Monitor and negotiate Animal Care and Control Service Contract. • Coordinate the City's NPDES Implementation Plan among affected and participating City Departments under the new permit cycle. 05/06 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget ' Actual Personnel 1 340,425 I 425,575 I 590,500 I 554,000 I 548,100 (7.2%) Operations & Maintenance j 276,060 I 301,677 I 375,700 I 340,100 I 384,500 I 2.3% Capital Outlay I 0 I 0 I 0 0 I 0 I N/A I Total 616,485 I 727,252 I 966,200 894,100 I 932,600 I (3.5%) I (1) Percent Change: "07108 Adjusted Budget"column compared to"08/09 Budget" column. "N/A"- Not Applicable, I 19 ! . '-i� ,• i 5 t.5 { a{ ,, •�r�� � •v+.y l • ". . ". In ie a r n - y ;f• ; i l CITY OF CIIIN O HILLS INCORPORATED 1. 9 9 1 III 1 A This page intentionally left blank. 120 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: NEIGHBORHOOD SERVICES 1150 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 180,418 247,675 341,200 307,100 311,900 1015 Part-Time/Seasonal Wages 42,309 27,021 29,000 29,000 32,500 1020 Overtime Salaries 0 681 3,400 1,000 3,400 1540 Fringe Benefits 117,698 150,198 216,900 216,900 200,300 TOTAL PERSONNEL 340,425 425,575 590,500 554,000 648,100 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 540 680 800 800 900 2015 Conferences, Meetings, and Training 3,532 621 5,500 5,500 6,800 2030 Uniforms 0 0 0 0 300 3010 Legal Services 0 810 0 0 0 3090 Professional Services 32 180 300 0 200 3173 Animal Control Services 111,066 122,109 131,700 130,500 150,600 3180 Crossing Guard Services 44,828 51,644 58,500 56,000 62,100 1 3190 Contractual Services 7,217 7,680 32,000 22,000 22,500 4015 Advertising and Promotion 1,414 2,302 8,000 3,500 8,300 4030 Printing and Photocopying 784 1,033 3,900 2,000 8,700 4035 Postage and Express Delivery 236 191 3,600 400 1,600 4130 Workers' Compensation Program 95 0 200 0 200 4430 Small Equipment and Tools 1,712 3,675 8,900 7,000 10,400 4440 Office Supplies 3,425 3,649 5,900 4,900 4,700 4445 Special Parts and Supplies 6,507 8,731 16,100 16,100 17,900 4450 Reference Materials and Services 269 111 400 400 300 6035 Telephone 854 792 900 1,000 1,200 7985 NPDES Permit Costs 93,549 97,469 99,000 90,000 87,800 TOTAL OPERATIONS& MAINTENANCE 276,060 301,677 375,700 340,100 384,500 TOTAL 616,485 727,252 966,200 894,100 932,600 FUNDING SOURCE: GENERAL FUND ($932,600) 121 Communit Services Public Safety Program Purpose The purpose of Public Safety is to provide general police services and a variety of community services through a contractual agreement with the San Bernardino County Sheriff's Department. In collaboration with the City, the Sheriff's Department can continue to develop the community policing programs that meet the specific needs of Chino Hills residents. Primary Activities The primary activities of the Public Safety Program include general law enforcement, crime prevention, traffic enforcement, Neighborhood Watch Residential/Business and other public education programs. The majority of services included in the Public Safety Program are provided through a contract with the San Bernardino County Sheriffs Department. The Sheriff's Department mandates some in-service training, however, additional training will be provided by the City to ensure the Officers meet the specific needs of the community. In collaboration, the City and the San Bernardino County Sheriff's Department will develop a comprehensive Community Policing plan to meet the future policing needs and services of the City. This includes increasing the public safety personnel and equipment. Significant Changes from Prior Year • Add three Deputy II positions. • Add two Traffic Deputy positions. • Add one marked unit. • Add one Sheriff Service Specialist Truck. • Implement second year of the new 5-year hiring plan for Law Enforcement Services, • Increased training opportunities for Sheriff personnel. • Special parts and supplies budget added to cover important departmental program giveaways. • Fifteen cell phones are provided to the Sheriff's Department. • Equipment Rental costs has been transferred to Information Technology. • Sheriff's Station grand opening estimated August 2008. Significant Items of Capital Outlay None Performance Measures • Maintain police services and programs that will decrease and maintain low crime levels. • Continue interaction between City staff and the Sheriff's Department personnel to meet the needs of each agency and those of the community. • Continue to develop and modify community policing program. 122 Community Services Public Safety 05/06 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) I Personnel I 0 I 0 I 0 1 0 I 0 I N/A I I Operations& Maintenance I 6,852,532 I 8,043,463 I 9,427,000 I 9,299,500 110,393,000 I 10.2% I I Capital Outlay I 0 I 106,766 I 5,700 I 5,700 I 0 I (100.0%) I I Total I 6,852,532 I 8,150,229 I 9,432,700 I 9,305,200 110,393,000 I 10.2% I (1) Percent Change: "07/08 Adjusted Budget" column compared to"08/09 Budget"column. "N/A" = Not Applicable. I 23 rki,e_ 4,,,t,:\1?.. . :, . #117. i 4/04 Fti -� to:. ~ : .tea �p 7 9 Vit. ,7.,.. •,.... w .� ;ms- j ,,•+e ro, .q.,-A-344014". • ., ate#! , w 4- ..-.."—;,- #.-, * oik. ...-, ty _ ttry a FF_ ..�< Ah 1 . 5 .* S l$ triv. - r 4: CITY OF CHINO HILLS INCORPORATED 1 9 9 1 I. it This page intentionally left blank. F 24 CITY OF CI-LINO HILLS ANNUAL BUDGET I ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: PUBLIC SAFETY 6000 FY 2005.06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS &MAINTENANCE 2010 Memberships and Certifications 3,694 3,694 3,900 4,100 4,400 2015 Conferences, Meetings, and Training 0 15,000 15,000 5,000 4,000 3090 Professional Services 59,775 60,059 63,900 62,100 63,900 3170 Police Services 6,634,257 7,809,620 9,123,100 9,091,400 10,128,400 3171 Sheriffs Prisoner Booking Services 52,099 58,937 64,300 0 64,300 3172 Parking Fine Processing Services 89,695 80,812 93,600 82,800 93,600 4030 Printing and Photocopy Services 990 3,863 3,500 3,500 3,500 4035 Postage and Express Delivery 250 298 500 300 500 1 4430 Small Equipment and Tools 10 0 32,000 29,900 0 4445 Special Parts and Supplies 0 0 0 0 11,400 5020 Building and Structure Maintenance 495 0 6,500 2,000 6,500 5590 Equipment Maintenance 178 0 0 0 0 5625 Equipment Rental 10,689 10,780 12,400 11,000 0 6035 Telephone 0 0 7,900 7,000 12,100 7220 Administrative Overhead 400 400 400 400 400 TOTAL OPERATIONS & MAINTENANCE 6,852,532 8,043,463 9,427,000 9,299,500 10,393,000 CAPITAL OUTLAY 8050 Office Furniture and Equipment 0 106,766 5,700 5,700 0 TOTAL CAPITAL OUTLAY 0 106,766 5,700 5,700 0 TOTAL 6,852,532 8,150,229 9,432,700 9,306,200 10,393,000 FUNDING SOURCE: GENERAL FUND ($10,292,600) CITIZEN'S OPTION FOR PUBLIC SAFETY GRANT($100,400) 125 Community Services Recreation Program Purpose The Recreation Division provides quality recreation activities, which reflect the interests, needs, and demographics of the residents of Chino Hills. Recreation programs enhance the quality of life in the City, build a sense of community, expose children to positive role models, improve self-esteem, and contribute to the safety of our community. Primary Activities The primary activities of the Recreation Division include program development and implementation; ongoing monitoring and evaluation; staff development and training; and review of program trends as it relates to the Chino Hills community. The Recreation Division coordinates and schedules all City facilities for Chino Hills youth focused organizations; provides field allocation scheduling for City and School District facilities; coordinates special events (Fourth of July, Easter, Halloween, and special projects, as assigned); provides staff support for the Parks and Recreation Commission, McCoy Equestrian and Recreation Center Planning Committee, Los Angeles County Fair Committee, and Fourth of July Committee. Recreation coordinates rental agreements for all City facilities. Fee programs offered by the Recreation Division include day camps, aquatics, adult and youth sports, special interest classes, and other age specific recreation programs, Significant Changes from Prior Year • Create and implement new staff initiated programs that include: Tasty Treats Bake-Off, Ultimate Frisbee League, Excursions, Day of the Horse, Mother Son Date Night, Ultimate Cinema Experience, Wine and Cheese Tasting, and Angels Baseball Clinic. • Create and implement new Community Park programs that include: Senior Softball League, Pee Wee Sports classes, Toys for Tots Benefit Softball Tournament, Thanksgiving Benefit Softball Tournament, Active Adult classes, Fitness Boot Camp, and other contract classes. • Implement the Mobile Recreation Program. • Coordinate programs and events for the McCoy Residence, • Printing and postage costs for the City News and Recreation Brochure/City Calendar have been transferred from Administration. • Equipment Rental costs has been transferred to Information Technology, Significant Items of Capital Outlay • Mobile Recreation Vehicle/Program Performance Measures • Conduct Community Services surveys to evaluate the programs offered and the services provided. • Expand the variety of new activities and events targeted toward different segments of the community by offering programs for the whole family. (New programs documented under "Significant Changes from Prior Year" section above.) 126 Community Services Recreation Performance Measures (continued) • Maintain the offering of major community-wide special event programs; Snow Day, Fourth of July. Concerts in the Park, Easter Egg-Citement, and Trick or Treat at City Hall. • Adhere to the quality of the City's Annual Community Calendar project and quarterly City News and Recreation Brochure. 05/06 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 1 1,089,914 1,244,315 I 1,725,700 I 1,471,300 1,843,000 I 6.8% Operations&Maintenance f 568,478 I 874,380 I 944,300, I 864,400 I 1,106,100 I 17.1% Capital Outlay l 0 I 11,649 I 70,000 I 70,000 ] 30,000 I (57.1%) Total 1,658,392 I 2,130,344 I 2,740,000 I 2,405,700 I 2,979,100 I 8.7% (1) Percent Change: "07/08 Adjusted Budget" column compared to"08/09 Budget" column. "N/A"- Not Applicable. 127 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: RECREATION SERVICES 0900 FY 2005-2006 FY 2008-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 342,220 378,859 483,800 422,100 517,200 1015 Part-Time/Seasonal Wages 537,504 606,359 898,000 752,200 944,400 1020 Overtime Salaries 7,807 21,684 22,800 19,600 23,900 1540 Fringe Benefits 202,383 237,413 321,100 277,400 357,500 TOTAL PERSONNEL 1,089,914 1,244,315 1,725,700 1,471,300 1,843,000 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 1,000 1,915 4,400 3,600 4,600 2015 Conferences, Meetings, and Training 5,673 7,001 14,000 10,400 16,000 2030 Uniforms 6,795 9,723 13,500 13,000 14,700 3090 Professsional Services 0 80,150 0 0 0 3155 Recreation Program Instructors 212,893 280,092 317,200 305,400 320,400 3190 Contractual Services 144,511 173,612 228,900 202,900 260,000 4015 Advertising and Promotion 3,717 7,447 12,600 6,800 13,900 4030 Printing and Photocopy Services 1,152 5,428 22,300 18,000 148,400 4035 Postage and Express Delivery 0 0 0 0 22,000 4430 Small Equipment and Tools 16,153 65,118 30,200 26,200 22,800 4440 Office Supplies 21,745 25,156 22,200 22,200 25,000 4445 Special Parts and Supplies 87,748 143,001 139,400 146,400 160,000 4450 Reference Materials and Services 1,751 160 1,600 1,600 1,700 5025 Office Equipment Maintenance 295 705 900 300 900 5610 Facilities Rental 23,863 24,221 26,900 26,500 30,200 5625 Equipment Rental 14,558 11,690 27,700 15,700 0 5690 Other Rental 1,462 3,658 10,100 10,100 2,500 6015 Electricity 22,596 32,935 70,100 53,000 60,000 6035 Telephone 2,566 2,368 2,300 2,300 3,000 TOTAL OPERATIONS & MAINTENANCE 568,478 874,380 944,300 864,400 1,106,100 CAPITAL OUTLAY 8050 Office Furniture and Equipment 0 11,649 10,000 10,000 0 8060 Vehicles and Equipment 0 0 60,000 60,000 30,000 TOTAL CAPITAL OUTLAY 0 11,649 70,000 70,000 30,000 TOTAL 1,658,392 2,130,344 2,740,000 2,405,700 2,979,100 FUNDING SOURCE: GENERAL FUND ($2,979,100) 128 ENG ! NEER : ItIG City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2008/09 Engineering City Council City Manager C City Engineer Administration Raymond T.Holland Title and Number of Full Time Positrons (Interim) Engineering Support Services Manager(I) Administrative Analyst VII{2) Engineering Technician VII(1) Adm inrstralive Secretary(1) Administrative Technician(1) Engineering Services Title and Number of Full Time Positions Assistant City Engineer(1) Senior Engineer(2) Assistant+Associare Engineer(2) Public Works Inspection Supervisor{1) Public Works Inspector Il(2) Engineering Expenditures 2008/09 Administration $919,700 34% Engineering Services $1,787,800 66% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: ENGINEERING FY 2007/08 FY 2008/09 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION City Engineer 1 1 Engineering Support Services Manager 1 1 Administrative Analyst I/II 2 2 Engineering Technician I/lI 1 1 Administrative Technician 1 1 Administrative Secretary 1 1 Sub-Total 7 7 PROGRAM: ENGINEERING SERVICES Assistant City Engineer 1 1 Senior Engineer 2 2 Assistant/Associate Engineer 2 2 Public Works Inspection Supervisor 1 1 Public Works Inspector I/II 2 2 Sub-Total 8 8 TOTAL 15 15 J 3 ite7.6.1.1"1.141***44.44164%\\: 4,:iti::: . '41): N: 4 _ , . .yPte.-44 1 ; ' f+ ::' ''e • • Y' ' �° r f {T e 4::-: - , : ''' R 7r JOI h r ' ` i4L '''' a-�r• w CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank j CITY OF CHINO HILLS BUDGET SUMMARY FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET ENGINEERING Personnel Services 1,262,051 1,204,965 1,790,500 1,41 6,300 1,965,400 Operations and Maintenance 492,561 515,967 964,800 735,200 742,100 Capital Outlay 23,307 0 0 0 0 TOTAL ENGINEERING 1,777,919 1,720,932 2,755,300 2,151,500 2,707,500 PROGRAM Administration 540,039 600,164 938,500 857,000 919,700 Capital improvements/Land Development 938,331 799,386 0 0 0 Engineering Services 299,549 321,382 1,816,800 1,294,500 1,787,800 TOTAL ENGINEERING 1,777,919 1,720,932 2,755,300 2,151,500 2,707,500 J 5 Engineering Administration Program Purpose The Administration Division of the Engineering Department sets and evaluates departmental goals; provides for the planning and budgeting of the capital improvement projects contained in the Five Year Capital Improvement Program (CIP); and provides administrative support for the Engineering Services Division. The Administration Division executive staff attends all City Council meetings and commission meetings as required. The Division coordinates, prioritizes, and oversees all departmental activities; provides support services to include management of budgetary matters, and grant management; oversees the City's Geographic Information System (GIS); promotes employee training; and performs special projects. Primary Activities The Administration Division's primary duties include: representing the City on various regional committees, such as the Inland Empire Utilities Agency (IEUA) Sewer Technical Committee, the San Bernardino Flood Control District Zone I Advisory Committee, and the San Bernardino Associated Governments (SANBAG) Technical and Advisory Committee; responding to the concerns of the City Council, City Manager, Planning, Public Works, and Parks and Recreation Commissions; implementing Council policy as it applies to the department budget; coordinating and managing developer trust accounts: oversight and management of development-related bonds; management of the City's real property; utilization and improvement of the GIS; coordination and management of numerous grants related to CIF'. Significant Changes from Prior Years • Contractual Services in FY 07/08 reflect services of Interim City Engineer. • Equipment Rental budget was moved to Information Technology Division budget. Significant Items of Capital Outlay None Performance Measures • Represent the department and provide direction consistent with the City Council's vision and goals. • Develop departmental policies, procedures, and processes. • Develop departmental goals and objectives. • Review methods for capturing and recovering costs generated by new development. • Provide direction to and evaluate performance of each engineering division. • Implement and administer the department's operating and capital budgets. • Pursue funding from State and Federal agencies as appropriate. • Manage trust deposit accounts and development-related bonds. • Improve, enhance, and maintain the Citywide GIS system. • Update the long-range priority list of projects taking into consideration available funding from the Community Facilities Districts (CFD), impact fees, and other sources of funding. J 6 Engineering Administration 05/06 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget I Change(1) Budget Actual Personnel I 390,748 347,416 I 641,200 I 578,200 I 760,600 I 18.6% Operations &Maintenance I 125,984 252,748 I 297,300 I 278,800 I 159,100 I (46.5%) I Capital Outlay I 23,307 0 I 0 I 0 I 0 I N/A Total I 540,039 600,164 I 938,500 I 857,000 I 919,700 I (2.0)% (1) Percent Change: "07/08 Adjusted Budget" column compared to"08109 Budget" column. "N/A"- Not Applicable. J 7 ii \\i. ..,.. %,,,, i, • . hY � rtip�r f •dpi.,'=k-.., +.. CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. J 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: ADMINISTRATION7300 FY 2005-06 FY 2006-07 FY 2007/08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 257,239 226,526 371,100 357,800 450,900 1015 Part-Time/Seasonal Wages 0 0 59,600 21,500 53,500 1020 Overtime Salaries 0 0 1,000 500 1,000 1540 Fringe Benefits 133,509 120,890 209,500 198,400 255,200 TOTAL PERSONNEL 390,748 347,416 641,200 578,200 760,600 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 223 318 1,400 1,000 800 2015 Conferences, Meetings, and Training 1,098 888 9,200 9,200 7,600 3010 Legal Services 0 0 5,000 2,500 5,000 3090 Professional Services 54,109 30,772 0 0 0 3115 Information Technology Service Charges 50,200 65,100 72,200 72,200 102,600 3190 Contractual Services 0 132,645 145,800 145,800 0 4010 Legal Advertising 228 0 600 300 600 4030 Printing and Photocopy Services 2,197 5,069 10,800 7,000 7,000 4031 Document Imaging 0 0 5,000 2,500 2,500 4035 Postage and Express Delivery 567 27 1,500 800 800 4440 Office Supplies 5,201 5,972 7,800 7,800 7,800 4445 Special Parts and Supplies 4,966 4,629 12,500 7,400 11,000 4450 Reference Materials and Services 308 240 2,300 2,000 2,300 5025 Office Equipment Maintenance 111 425 400 400 500 1 5620 Vehicle Rental 0 0 10,500 10,500 10,000 5625 Equipment Rental 6,267 6,268 11,300 8,800 0 6035 Telephone 509 395 1,000 600 600 TOTAL OPERATIONS & MAINTENANCE 125,984 252,748 297,300 278,800 159,100 CAPITAL OUTLAY 8050 Office Furniture and Equipment 23,307 0 0 0 0 TOTAL CAPITAL OUTLAY 23,307 0 0 0 0 TOTAL 540,039 600,164 938,500 857,000 919,700 FUNDING SOURCE: GENERAL FUND ($919,700) J 9 Engineering Engineering Services Program Purpose The Engineering Services Division is responsible for all engineering aspects of land development projects, engineering support to other departments, traffic engineering, design and construction of the Capital Improvement Program (CIP), Public Works Inspection services, and engineering review of National Pollution Discharge Elimination System (NPDES) and Water Quality Management Program (WQMP) compliance measures. Primary Activities The Engineering Services Division provides timely review of land development submittals; provides engineering services to the water and sewer enterprises; provides engineer support to other departments; and is responsible for traffic engineering operations and planning. The Division implements the CIP, overseeing design and construction of capital projects included in each fiscal year budget as well as additional projects as emergency needs arise. The Division provides inspection of public works improvements funded by development as well as within the CIP; oversight of rough grading for development; and monitoring the NPDES and WQMP during construction, Inspection includes ensuring that the improvements are constructed to City approved plans and specifications, ensuring the public's safety during construction, and providing guidance to the construction contractor. Significant Changes from Prior Year • Decrease in Development Professional Services due to the anticipation that the development activities will be less than prior year. • Increase in Professional Services due to the rate increase of the traffic consultant. Significant Items of Capital Outlay None Performance Measures • Develop procedures, processes, and policies for the Division. • Evaluate current service delivery to determine ways of improving efficiency, effectiveness, timeliness, and consistency of engineering support service. • Provide efficient review of all development projects and ensure that the City's interests are being met. • Provide engineering support to other departments, • Monitor and implement traffic engineering operations and planning to meet the City's needs. • Implement the CIP including project schedule, design, specifications, construction management, and financial reporting. • Enforce the plans and specifications of improvement projects within the public right-of-ways • Implementing NPDES and WQMP. J 10 Engineering Engineering Services 05!06 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 270,997 I 297,187 I 1,149,300 838,1001 204 800] 4.8% I Operations&Maintenance I 28,552 I 24,195 I 667,500 456,400 I 583,000 (12.7%©) I Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A Total - I 299,549 I 321,382 I 1,816,800 I 1,294,500 11,787,800 I (1.6%) I (1) Percent Change: "07/08 Adjusted Budget"column compared to"08/09 Budget"column. 'N/A"= Not Applicable, Increase due to division reorganization. J 11 I CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: ENGINEERING SERVICES 7500 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 174,050 187,197 750,100 534,400 762,100 1020 Overtime Salaries 2,782 2,998 9,400 5,300 14,800 1540 Fringe Benefits 94,165 106,992 389,800 298,400 427,900 TOTAL PERSONNEL 270,997 297,187 1,149,300 838,100 1,204,800 OPERATIONS & MAINTENANCE 2010 Memberships &Certifications 170 0 1,600 1,600 2,100 2015 Conferences, Meetings, and Training 0 0 4,600 4,600 6,500 2030 Uniforms 1,862 1,121 3,100 3,100 4,100 3010 Legal Services 0 0 5,000 3,200 5,000 3030 Development Professional Services 0 338 344,200 209,500 185,000 3090 Professional Services 0 0 275,000 202,900 345,000 3115 Information Technology Service Charges 0 0 4,000 4,000 3,500 4430 Small Tools and Equipment 0 851 3,500 1,000 1,000 5620 Vehicle Rental 25,200 20,700 22,900 22,900 27,200 6035 Telephone 1,320 1,185 3,600 3,600 3,600 TOTAL OPERATIONS& MAINTENANCE 28,552 24,195 667,500 456,400 583,000 CAPITAL OUTLAY 8060 Vehicles and Equipment 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 TOTAL 299,549 321,382 1,816,800 1,294,500 1,787,800 FUNDING SOURCE: GENERAL FUND ($1,510,500), GAS TAX ($225,300), WATER UTILITY($26,000), SEWER . UTILITY($26,000) J 12 N 1\\ of \/ i\ \ \14 ! 7 / City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2008/09 Finance City Council City Manager Administration Title and Number of Full Time Positions Assistant Finance Director(1) Accounting Supervisor(1) Finance Director Senior Accountant(1) Judy R.Lancaster Accountant 11(2) Adminislrallve Secretary(1) Payroll Technician(2) Senior AccountClerk(2) Account Clerk 11(3) Information Technology Development Program Non-Departmental Services - Utility Customer Services Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions Information Technology Manager(1) None None Revenue Supervisor(1) Senior Information Technology Technician(1) 1 Senior Account Clerk(1) Information Technology Technician(1) Account Clerk 11(2) Adminisbdtive Technician(1) IFinance Expenditures 2008/09 information Technology $1,218,900 Non-Departmental Services 2% $240,000 0% Utility Customer Services $538,800 1% Administration $2,019,300 3% Development Program $61,568,400 94% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY : FINANCE FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION Finance Director 1 1 Assistant Finance Director 1 1 Accounting Supervisor 1 1 Senior Accountant 1 1 Accountant II 2 2 Administrative Secretary 1 1 Payroll Technician 2 2 Senior Account Clerk 2 2 Account Clerk II 3 3 Sub-Total 14 14 PROGRAM: INFORMATION TECHNOLOGY Information Technology Manager 1 1 Senior Information Technology Technician 0 1 Information Technology Technician 2 1 Administration Technician 1 1 Sub-Total 4 4 PROGRAM: UTILITY CUSTOMER SERVICES Revenue Supervisor 1 1 Senior Account Clerk 1 1 Account Clerk II 2 2 Sub-Total 4 4 TOTAL 22 22 PERMANENT PART-TIME POSITION PROGRAM: ADMINISTRATION Accountant 0 1 Administrative Clerk 1 1 TOTAL 1 1 K 3 4, 74 ^f . . ,72 .7.4444\\.. ,.° VitfADD° y" ;.; . . y 1111 r, 611 i•miir. ., Fie• p • 44 a ki, S •T�, '17.1,: r' mak ` } 1�+,: . ',' . ma . {tih 3 >y, a , a CITY OF CIIINO KILLS INCORPORATED 1 9 9 1 This page intentionally left blank. K 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET FINANCE Personnel Services 1,372,574 1,539,651 2,114,000 1,908,900 2,374,100 Operations and Maintenance 12,810,616 14,704,276 21,679,800 19,603,000 25,742,700 Capital Outlay 9,932,921 14,900,940 66,163,600 16,592,300 37,468,600 TOTAL FINANCE BUDGET 24,125,111 31,144,867 89,957,400 38,104,200 65,585,400 PROGRAM Administration 1,400,930 1,828,593 1,902,500 1,824,600 2,019,300 Development Program 21,718,628 28,093,872 86,329,500 34,660,800 61,568,400 Information Technology 490,929 648,278 1,095,600 1,059,600 1,218,900 Non-Departmental Services 41,624 41,701 70,100 57,400 240,000 Utility Customer Services 473,000 532,423 559,700 501,800 538,800 TOTAL FINANCE 24,125,111 31,144,867 89,957,400 38,104,200 65,585,400 K 5 Finance Administration Program Purpose The Finance Department recommends fiscal policies to City management and implements such policies. The Department provides fiscal support to all City Departments and programs and ensures that the fiscal affairs of the City are effectively managed in accordance with the City's municipal code, policies, and State and Federal statutes. Primary Activities The primary activities are preparing annual and periodic financial reports and analyses, preparation of the annual budget, controlling expenditures for budgetary accounts, investing idle funds, and providing payroll, accounts payable, accounts receivable, cashiering, utility billing, business license, purchasing, and accounting services. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Prepare significant program changes and budget modifications quarterly. • Continue to improve, enhance and maintain accounting systems. • Evaluate current service delivery to determine ways of improving efficiency, effectiveness, timeliness, and consistency of accounting support services. • Submit timely and accurate monthly revenue and expenditure status and Treasurer's reports, and the Comprehensive Annual Financial Report(CAFR) to the City Council. • Provide friendly and efficient cashiering services. • Deposit all City funds within one day following receipt of funds. • Timely invest all funds not required for expenditures or bank compensatory balances. • Prepare business licenses within two weeks after receipt of payment from applicant. • Select vendor via informal bid process within five days of receipt of approved purchase requisition and complete purchase order within three days following selection of vendor. 05/06 06107 07/08 07/08 —08109 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 1,150,676 I 1,286,794 I 1,483,200 I 1,385,600 I 1,686,900 I 13.7% - Operations& Maintenance I 250,254 I 541,799 419,300 439,000 332,400 J20.7%) Capital Outlay I 0 I 0 _ 0 - N/A I Total I 1,400,930 I 1,828,593 I 1,902,500_[_1224,600j 2,019,300 .� 6.1% I (1) Percent Change: "07/08 Adjusted Budget"column compared to "08/09 Budget"column. "N/A"- Not Applicable. K 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: ADMINISTRATION 1200 FY 2005-06 FY 2006-07 l FY 2007.08 FY 2007-08 FY 2008-09 I PROPOSED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 763,028 826,318 911,300 870,400 1,012,600 1015 Part-Time/Seasonal Wages 0 7,205 24,200 13,700 27,200 1020 Overtime Salaries 1,183 2,080 10,700 4,500 10,700 1540 Fringe Benefits 386,465 451,191 537,000 497,000 636,400 TOTAL PERSONNEL 1,150,676 1,286,794 1,483,200 1,385,600 1,686,900 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 850 1,145 1,200 1,400 1,400 2015 Conferences, Meetings, and Training 2,983 4,736 5,500 6,700 8,200 2020 Auto Mileage 69 0 0 0 0 2030 Uniforms 679 163 800 500 400 3020 Financial Services 92,660 75,618 115,100 112,500 91,400 3090 Professional Services 10,656 228 83,900 57,000 0 3105 Temporary Employee Services 0 9,956 7,800 37,000 0 3115 Information Technology Service Charges 113,600 155,300 165,300 165,300 198,300 3190 Contractual Services 478 185 800 700 700 4010 Legal Advertising 225 200 300 300 300 4030 Printing and Photocopy Services 9,187 11,626 13,400 12,800 13,200 4035 Postage and Express Delivery 325 366 400 400 400 4430 Small Equipment and Tools 0 360 1,500 1,800 500 4440 Office Supplies 11,222 12,714 12,800 13,800 13,200 4450 Reference Materials and Services 385 142 500 500 500 5025 Office Equipment Maintenance 1,007 1,386 1,900 1,100 1,300 5625 Equipment Rental 5,579 5,579 5,700 5,600 0 6035 Telephone 0 101 500 500 600 7050 Debt Issuance Expense 0 231,058 0 19,200 0 7610 Uncollectible Accounts 349 30,936 1,900 1,900 2,000 TOTAL OPERATIONS & MAINTENANCE 250,264 541,799 419,300 439,000 332,400 TOTAL 1,400,930 1,828,593 1,902,500 1,824,600 2,019,300 FUNDING SOURCE: GENERAL FUND($2,019,300) - K 7 Finance Development Program Program Purpose This program provides the resources to construct various facilities for the City's residential and commercial development program, which includes the Traffic Facilities Fee, Storm Drain Facilities Fee, Water Facilities Fee, Sewer Facilities Fee, General Facilities Fee, Park Facilities Fee, and the Existing Infrastructure Fee. In addition, this program provides for the administration of the newly issue 2007 Certificate of Participations, the Community Facilities Districts and the Assessment Districts. Primary Activities The activities of this program include providing resources for the construction of street, drainage, parks, traffic signals, water and sewer distribution facilities, and acquisition of street right of way. The activities also include the monitoring for and accounting of the developer reimbursement agreement debt that was incurred for resources to construct the above facilities. Additionally, this program's activities include administering seven debt issues including the newly issue 2007 Certificate of Participations, establishing the annual CFD special taxes and administering the annual levy and collection of the special taxes, and accounting for the appropriations of the special tax revenues. Besides the above activities, this program's activities include administering two assessment district bond issues, establishing and administering the annual assessment district levies and collection of the levies, Significant Changes from Prior Year • The interfund loans for the construction of the Big League Dream Sports Park will be repaid in full in the fiscal year 2008-09. • Investment interest rate is estimated to be lower than prior year and as a result, interest expenditures related to outstanding interfund loans and development related obligations are projected to be lower in fiscal year 2008-09. Significant Items of Capital Outlay • Chino Hills Branch Library • Fire District Headquarters • Government Center— Parking Structure • Government Center Phase I — Civic Center • Government Center Phase I — Police Station • Government Center-Ring Road and Street A These capital projects are funded by Bond Proceeds, Community Facilities District Funds, Development Fees Funds, and the contributions from the Chino Valley Independence Fire District in the General Fund. All of the government center related projects are anticipated to be completed in Fiscal Year 2008- 09, K 8 Finance Development Program Performance Measures • Development fees collected to retire existing assessment district liens for bond call payments will be timely and accurately accounted. • The annual assessment district levies will be prepared and forwarded to the County no later than the second week in August of the fiscal year that the levy is imposed. • The CFD special tax levy resolutions will be presented for City Council approval at the second meeting in October of the fiscal year that precedes the fiscal year of the tax levy. 05/06 06/07 07108 07108 08109 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) I Personnel 1 0 1 0 1 0 1 0 I 0 I N/A I Operations& Maintenance 111,821,952 113,321,246 120,362,500 118,240,100 ( 24,149,800 I 18.6% Capital Outlay I 9,896,676 114,772,626 165,967,0001 16,420,7001 37,418,600 I (43.3%) Total 121,718,628 1 28,093,872 1 86,329,500 1 34,660,800 I 61,568,400 1 (28.7%) (1) Percent Change: "07108 Adjusted Budget" column compared to"08/09 Budget"column. "NIA„ - Not Applicable (2) Capital Outlay includes Community Facilities Districts funded capital projects only. K 9 h'.,,j-t, ., .s t '"''...4144144 \1514 ‘fter. a A '''laJ', p m t 1 iti `.. w.• + :r .L.. $rte. . �. 4 421 ti.fa1wi� i4 1i' • CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. K 1 0 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: DEVELOPMENT PROGRAM VARIOUS FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008.09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS& MAINTENANCE 3010 Legal Services 47,541 64,091 124,400 81,500 37,500 3020 Financial Services 151,386 106,718 147,800 139,000 142,900 3090 Professional Services 277,557 255,036 137,200 85,200 60,000 3115 Data Processing Services 0 4,500 0 0 0 7010 Interest Payments 3,821,964 5,035,997 7,011,400 6,205,200 5,619,600 7015 Principal Payments 6,161,293 6,301,295 8,487,500 7,066,500 13,766,200 7025 Bond Call Payments 75,022 0 180,300 103,000 51,500 7030 Assessment District Credits 568,856 878,723 3,358,100 405,000 2,895,700 7046 Taxes and Assessments 37,987 0 0 0 0 7220 Administrative Overhead 560,189 560,161 602,100 587,100 641,400 7710 Developer Reimbursement Agreements 120,157 114,725 313,700 315,600 320,500 7950 Settlement and Judgements 0 0 0 3,252,000 611,500 TOTAL OPERATIONS & MAINTENANCE 11,821,952 '13,321,246 20,362,500 18,240,100 24,149,800 CAPITAL OUTLAY 8990 Contributions To Construction Funds 9,896,676 14,772,626 65,967,000 16,420,700 37,418,600 TOTAL CAPITAL OUTLAY 9,896,676 14,772,626 65,967,000 16,420,700 37,418,600 TOTAL 21,718,628 28,093,872 86,329,500 34,660,800 61,568,400 FUNDING SOURCE: DEVELOPMENT FEE FUNDS ($4,718,400), COMMUNITY FACILITIES DISTRICTS FUNDS ($45,900,600),ASSESSMENT DISTRICT FUNDS ($1,187,600), GENERAL FUND ($9,761,800) K 11 Finance Information Technology Program Purpose The Information Technology program provides for the centralized fiscal and operational control of the City's technology hardware, software, voice and data infrastructure, including policies, procedures, acquisitions, and security. Primary Activities The program's primary activities include the acquisition and maintenance of the citywide technology infrastructure, network and server architecture, enterprise business applications, voice & data communications and desktop computing systems. The program provides for network administration, application integration & support, desktop support services, asset management and end user training in support of the City departments. Significant Changes from Prior Year • Technology Infrastructure Upgrade (network security, business continuity & data storage) • Microsoft Enterprise Licensing for desktops and servers • Voice Over Internet Protocol (VoIP) Phone system, Call Center System and Web Chat solution • Fiber network upgrade in support of the Government Center, City Yard and Recreation Center • Wide Area Network (WAN)access for selected City parks • Secured and remote access to GIS data for City staff field personnel • Implementation of a Help Desk solution and IT service level metrics • Fee-based technology program for participating government agencies Significant Items of Capital Outlay • Procurement & implementation of a Recreation Reservation System Performance Measures • 99.9% network and server availability; 80% of desktop hardware/software problems resolved within 1 business day; 90% within 3 business days. • Execute on the IT Strategy in support of the Government Center. • Develop and deploy IT policies and procedures in support of City departments. 05/06 08/07 07/08 07/08 08109 Percent Actual Actual Adjusted/ Projected Budget Change(1) Adopted Actual Budget Budget Personnel 0 19,065 1 352,100 1 326,800 1 402,100 I 13.5% I Operations& Maintenance 1 454,684 I 500,899 546,900 1 586,300 1 766.800 1 28.7% 1 Capital Outlay I 36,245 I 128,314 196.600 1 132,200 1, 50,000 (193%) LT9tal� _, _ 1 490,929 1648,278 f 1,095,600 11,045,300 I 1,218,900 I 10.2% (1) Percent Change; "07108 Adjusted/Adopted Budget" column compared to"08/09 Budget"column. "N/A" = Not Applicable. K 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: INFORMATION TECHNOLOGY 2520 FY 2005-06 FY 2006.07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 0 11,383 224,500 208,400 254,400 1 1020 Overtime Salaries 0 0 0 1,000 1,600 1540 Fringe Benefits 0 7,682 127,600 117,400 146,100 TOTAL PERSONNEL 0 19,065 352,100 326,800 402,100 OPERATIONS & MAINTENANCE 2010 Membership & Certifications 0 240 0 500 500 2015 Conferences, Meetings, and Training 10,051 8,459 17,900 17,900 22,700 3090 Professional Services 0 0 0 12,500 0 3110 Computer Services 223,025 266,433 240,300 240,300 286,700 3190 Contractual Services 20,616 24,346 49,000 49,000 82,900 4015 Advertising & Promotion 0 0 0 300 500 4030 Printing & Photocopying 0 0 0 100 0 4035 Postage& Mailing 0 0 0 100 300 4420 Computer Hardware and Software 64,943 55,722 78,900 66,400 46,600 4430 Small Equipment&Tools 0 0 0 700 0 4450 Reference Materials and Services 195 0 200 200 200 5025 Office Equipment Maintenance 10,994 7,396 12,900 12,900 135,200 5625 Equipment Rental 17,844 17,363 20,400 17,000 18,900 6035 Telephone 0 256 0 2,000 3,600 7110 Depreciation Expense 30,716 41,684 44,200 58,200 83,200 7220 Administrative Overhead 76,300 79,000 83,100 83,100 85,500 TOTAL OPERATIONS & MAINTENANCE 454,684 500,899 546,900 561,200 766,800 CAPITAL OUTLAY 8050 Office Furniture and Equipment 36,245 128,314 196,600 171,600 50,000 TOTAL CAPITAL OUTLAY 36,245 128,314 196,600 171,600 50,000 TOTAL 490,929 648,278 1,095,600 '1,059,600 1,218,900 FUNDING SOURCE: IN FORMATION TECHNOLOGY FUND ($1,218,900) K 13 Finance Non-Departmental Services Program Purpose The purpose of this program is to account for the appropriations that are not readily accounted for in other programs, Primary Activities The primary activities of this program include coordination of Citywide mailing services and stationery acquisitions. Significant Changes from Prior Year • New Civic Center moving expenses Significant Items of Capital Outlay None Performance Measures • Mail services will be provided daily by 3:00 p.m. • Central photocopy and facsimile machine services and supplies will be provided on a continuing basis with machines operable during working hours. • City letterhead will be properly inventoried to ensure no interruption of services to all department use, 05/06 06/07 07/08 07/08 06/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 0 I 0 I 0 I 0 I 0 I N/A I Operations&.Maintenance I 41,624 I 41,701 I 70,100 I 57,400 I 240,000 I 242.4% Capital Outlay I 0 0 0 0 I 0 N/A I Total I 41,624 41,701 70,100 57,400 I 240,000 242.4% (1) Percent Change: "07/08 Adjusted Budget"column compared to"08/09 Budget" column. "N/A" 4 Not Applicable. K 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: NON-DEPARTMENTAL SERVICES 2500 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 Membership and Certifications 145 150 200 200 200 3090 Professional Services 0 0 0 0 24,100 4015 Advertising and Promotion 0 0 0 0 22,900 4030 Printing and Photocopy Services 7,502 6,530 10,800 2,000 21,400 4035 Postage and Express Delivery 24,525 23,934 29,100 29,100 32,900 4430 Small Tools and Equipment 0 0 0 0 31,100 4440 Office Supplies 1,767 3,188 2,000 2,000 32,500 4445 Special Parts and Supplies 7,685 7,899 27,600 23,700 74,500 5025 Office Equipment Maintenance 0 0 400 400 400 TOTAL OPERATIONS & MAINTENANCE 41,624 41,701 70,100 57,400 240,000 TOTAL 41,624 41,701 70,100 57,400 240,000 FUNDING SOURCE: GENERAL FUND ($240,000); NEW CIVIC CENTER MOVING EXPENSES $164,100 K 15 Finance Utility customer Service Program Purpose The purpose of the program is to provide services to the customers of the City's water utility. Primary Activities The primary activities of this program include utility billing, water connection service, and delinquent payment notification services. Significant Changes from Prior Year None Significant Items of Capital Outlay None Performance Measures • Timely and accurately bill customers for water, sewer, and trash services on a monthly basis in accordance with timely established billing cycles, • Connect and disconnect customer's water service within one day of the customer's request. • Notify customers with delinquent water bills in accordance with established bill due date cycles and in accordance with procedures established by state statutes. 05106__ 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 221,898 I 233,792 I 278,700 I 196,500 285,100 2.3% Operations & Maintenance 1251,102 I 298,631 L 281,000 I 305,300 253,700 (9.7%) Capital Outlay 0 I 0 I 0 0 0 0% Total 473,000 I 532,423 f 559,700 50 ,800 538,800 (3.74x)_ (1) Percent Change: "07/08 Adjusted Budget" column compared to"08/09 Budget"column. "'N/A" = Not Applicable. K 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: UTILITY CUSTOMER SERVICE 1210 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 PROPOSED/ ADJUSTED PROJECTED ADOPTED 1 ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 139,183 134,383 170,500 116,900 163,400 1020 Overtime Salaries 2,892 565 3,600 500 3,600 1540 Fringe Benefits 79,823 98,844 104,600 79,100 118,100 TOTAL PERSONNEL 221,898 233,792 278,700 196,500 285,100 OPERATIONS & MAINTENANCE 2030 Uniforms 309 590 1,000 1,000 1,000 3090 Professional Services 35,936 12,800 35,200 39,000 0 3105 Temporary Employee Services 6,328 10,733 0 20,000 0 3115 Information Technology Service Charges 47,000 111,200 61,300 61,300 69,500 3190 Contractual Services 34,775 40,849 39,300 39,300 39,900 4030 Printing and Photocopy Services 20,138 24,659 26,900 24,600 27,200 4035 Postage and Express Delivery 92,945 92,812 106,500 109,300 109,300 4430 Small Equipment and Tools 0 324 3,600 3,600 500 4440 Office Supplies 3,869 3,434 4,900 4,900 4,900 5025 Office Equipment Maintenance 0 0 800 800 800 5625 Equipment Rental 905 835 1,000 1,000 0 6035 Telephone 440 395 500 500 600 7610 Uncollectible Acounts 8,457 0 0 0 0 TOTAL OPERATIONS & MAINTENANCE 251,102 298,831 281,000 305,300 253,700 CAPITAL OUTLAY 8050 Office Furniture and Equipment 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 TOTAL 473,000 532,423 559,700 501,800 538,800 FUNDING SOURCE: WATER ' . ��. - - UTILITY FUND ($538,800) K 17 ., ,, . • . 4 i t r r i' 'Z y . a 1"4•4 v it CITY OF CHINO HILLS INCORPORATED 1 9 9 1 ,iliini...••.i ..i• n.I mil..I.... 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K 18 PUBL FAI W1E P!MtiN5 City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2008/09 Public Facilities and Operations City Council City Manager Administration Title and Number of Full Time Positions Public Facilities and Administrative Analyst 11(1) Operations Director Admin istrati a Secretary(1) Pat Hagler Sr.Account Clerk(1) 9 Secrelary(1) Senior Administrative Clerk(1) I I I Equipment Facilities Parks and Landscape Sanitation Maintenance Maintenance Maintenance Maintenance Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions SanitationSupervisor(1 Senior Maintenance Worker(1) Facilities Maintenance Supervisor(1) Maintenance and Operations Manager(1) SeMar Maintenance tenance Worker 11(x(1) Maintenance Worker(1) Senior Maintenance Worker l;1) Parks and Open Space Supervisor(1) Maintenance Worker II(4) Maintenance Worker 11(2) Landscape Inspector till(2) Senior Maintenance Worker(3) Maintenance Worker 11(5) Storm System Maintenance Street Maintenance Water Title and Number of Full Time Positions Title and Number of Full Time Positions Title and Number of Full Time Positions Maintenance Worker 11(1) Street Maintenance Supervisar(1) Water and Sevier Manager(1) Senior Maintenance Worker(2) Customer Service Supervisor(1) Maintenance Worker 11(4) Water Distribution Supervisor(1) Water Production Supervisor(1) Administrative Analyst 11(1) Water Duality Technician till(2) Senior Maintenance Worker(3) Maintenance Worker 1!(9) • Customer Service Representative(1) Meter Reader(2) Public Facilities and Operations Expenditures 2008/09 Equipment Maintenance $1,646,500 Administration 4% Facilities Maintenance $825,200 2°/0 $1,226,200 3% Parks and Landscape Maintenance $9,143,600 22% Water $21,355,700 51% Sanitation Maintenance $5334500 13°l0 Storm System Maintenance Street Maintenance $141,900 $1,889,700 0% 5% CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION Public Facilities And Operations Director 1 1 Administrative Analyst II 1 1 Administrative Secretary 1 1 Senior Account Clerk 0 1 Secretary 1 1 Senior Administrative Clerk 1 0 Sub-Total 5 5 PROGRAM: EQUIPMENTMAINTENANCE Senior Maintenance Worker 1 1 Maintenance Worker II 0 1 Sub-Total 1 2 PROGRAM: FACILITIES MAINTENANCE Facilities Maintenance Supervisor 1 1 Senior Maintenance Worker 1 1 Maintenance Worker it 3 2 Sub-Total 5 4 PROGRAM: PARKS AND LANDSCAPE MAINTENANCE Maintenance and Operations Manager 1 1 Parks And Open Space Supervisor 1 1 Landscape Inspector MI 2 2 Senior Maintenance Worker 3 3 Maintenance Worker II 5 5 Sub-Total 12 12 PROGRAM: SANITATION MAINTENANCE Sanitation Supervisor 1 1 Senior Maintenance Worker 1 1 Maintenance Worker II 4 4 Sub-Total 6 6 L CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC FACILITIES AND OPERATIONS FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: STORM SYSTEM MAINTENANCE Maintenance Worker II 1 1 Sub-Total 1 7 PROGRAM: STREET MAINTENANCE Street Maintenance Supervisor 1 1 Senior Maintenance Worker 1 2 Maintenance Worker 11 5 4 Sub-Total 7 7 PROGRAM: WATER Water and Sewer Manager 1 1 Customer Service Supervisor 1 1 Water Distribution Supervisor 1 1 Water Production Supervisor 1 1 Administrative Analyst II 1 1 Water Quality Technician ILII 1 2 Senior Maintenance Worker 3 3 Maintenance Worker II 9 9 Customer Service Representative 1 1 Meter Reader 2 2 Sub-Total 21 22 TOTAL 58 59 PERMANENT PART-TIME POSITION PROGRAM: STREET MAINTENANCE Parking Enforcement Officer 2 2 TOTAL 2 2 L 4 CITY OF CHINO HILLS BUDGET SUMMARY FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PUBLIC FACILITIES AND OPERATIONS Personnel Services 3,464,559 4,126,750 5,010,300 4,969,700 5,428,300 Operations and Maintenance 25,764,734 28,650,555 30,432,400 30,578,700 34,401,900 Capital Outlay 1,429,988 1,329,491 1,890,700 1,829,800 1,733,100 TOTAL PUBLIC FACILITIES AND OPERATIONS BUDGET 30,659,281 34,106,796 37,333,400 37,378,200 41,563,300 PROGRAM Administration 526,287 624,941 736,300 742,100 825,200 Equipment Maintenance 1,436,203 1,293,768 1,473,100 1,476,200 1,646,500 Facilities Maintenance 695,122 1,068,989 1,019,300 1,050,100 1,226,200 Parks and Landscape Maintenance 7,287,707 7,996,345 8,448,200 8,471,000 9,143,600 Sanitation Maintenance 4,311,879 4,606,324 5,323,300 5,255,800 5,334,500 Storm System Maintenance 127,996 171,098 202,600 166,000 141,900 Street Maintenance 1,279,016 1,466,824 1,816,900 1,825,500 1,889,700 Water 14,995,071 16,878,507 18,313,700 18,391,500 21,355,700 TOTAL PUBLIC FACILITIES AND OPERATIONS 30,659,281 34,106,796 37,333,400 37,378,200 41,563,300 L 5 Public Facilities and Operations Administration Program Purpose The purpose of the Administration Division is to provide coordination and support to the department divisions. Administration establishes organizational goals, provides technical and management support, and coordinates and monitors budgets for the largest department in the City, both in operations and resources. This Program coordinates the Customer Service Order program and supports the Public Works Commission and the Trails subcommittee. Primary Activities The primary activities of the Administration Division include coordination of the Customer Service program; preparation of agenda items for the City Council, the Water Conservation Committee, and Public Works Commission; coordination and implementation of the annual budget; oversight of departmental purchasing; coordination of data processing; personnel and training management; coordination of the Flag Donation and Military Banner Program; office equipment and supplies; preparation of departmental policies and procedures; departmental records and data management; and general oversight of all the divisions within the Public Facilities and Operations Department. The cost of this function is allocated over the divisions in the Public Facilities and Operations. The General Fund supports 5.2% of the total costs of this operation. Significant Changes from Prior Year • 1/4 of a maintenance worker position was moved into this budget from Parks and Landscape to handle graffiti abatement needs of the department • The cost of equipment rental was moved to the Information Technology Budget Significant Items of Capital Outlay None Performance Measures • Develop a tracking system for vandalism incidents to capture cost and location data. • Revise the system for tracking and reporting utility usage. • Update departmental Policy and Procedures' Manual • Establish a policy and procedures training program 05/06 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 416,097 1 524,489 I 552,900 552,900 1 650,100 I 17.6% Operations& Maintenance I 110,190 I 100,452 I 183,400 1 189,200 I 175,100 1 (4.5%) Capital Outlay I 0 1 0 I 0 I 0 I 0 1 N/A Total I 526,287 J 624,941 I 736,300 1 742,100 1 825.2001 12,1% (1) Percent Change: "07/08 Adjusted Budget" column compared to"08/09 Budget" column. "N/A"= Not Applicable. L 6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: ADMINISTRATION 8001 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 254,316 322,042 331,600 331,600 386,700 1015 Part Time/Seasonal Wages 19,190 11,637 17,900 17,900 20,300 1020 Overtime Salaries 194 300 2,000 2,000 3,200 1540 Fringe Benefits 142,397 190,510 201,400 201,400 239,900 1 TOTAL PERSONNEL 416,097 524,489 552,900 552,900 650,100 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 0 65 100 100 100 2015 Conferences, Meetings, and Training 6,259 4,605 7,500 4,300 4,200 2020 Auto Mileage 38 0 0 0 0 2030 Uniforms 0 0 0 0 200 3105 Temporary Employee Services 24,008 0 25,700 25,700 0 3115 Information Technology Service Charge 19,900 27,900 63,100 63,100 106,500 3140 Refuse 3,158 3,865 3,300 3,400 3,500 4010 Legal Advertising 87 654 1,000 1,000 800 4030 Printing and Photocopy Services 1,097 9,064 7,000 9,700 9,300 4035 Postage and Express Delivery 397 233 600 600 500 4430 Small Equipment and Tools 2,552 80 300 300 500 4440 Office Supplies 9,576 12,911 12,500 13,500 13,500 4450 Reference Materials and Services 423 315 500 500 500 5025 Office Equipment Maintenance 333 0 200 200 200 5045 Graffiti Removal 0 0 16,000 21,200 21,200 5620 Vehicle Rental 25,800 24,400 27,200 27,200 10,500 5625 Equipment Rental 13,739 13,956 15,700 15,700 0 6035 Telephone 2,823 2,404 2,700 2,700 3,600 TOTAL OPERATIONS & MAINTENANCE 110,190 100,452 183,400 189,200 175,100 TOTAL 526,287 624,941 736,300 742,100 825,200 i FUNDING SOURCE: GENERAL FUND ($825,200) - See Note Note: Administration division expenditures (less Military Banner cost- $8,000) are allocated over the divisions in Public Facilities and Operations through department overhead charges as follows: General Fund 42,200 Gas Tax 35 000 Parks and Landscape 186,100 Street Sweeping 6,300 Water 405,400 Sanitation 118,800 Equipment Maintenance 23,400 817,200 Military Banner 8,000 825,200 L 7 Public Facilities and 0 •erations E. ui • ment Maintenance Program Purpose The Equipment Maintenance Program provides for and coordinates the maintenance and repairs of the City's vehicles, and equipment. The Equipment Maintenance function is funded by rental charges to each of the City's vehicles. These rates are then charged to the respective departments using the vehicles. These revenues provide for vehicle replacement, maintenance, fuel, insurance, operational costs, and overhead. Primary Activities By the end of FY 2008/09, the Equipment Maintenance program will be responsible for the repair and replacement of 113 vehicles and 39 pieces of maintenance equipment. City vehicles are maintained through the use of City Staff and several contracts coordinated by City staff. This division is also responsible for the development of the vehicle replacement schedule, new vehicle specifications and the sale of surplus equipment. Significant Changes from Prior Year • The cost of fuel is a significant part of this budget and remains unpredictable. Staff is estimating an average of$3.50 per gallon for Fiscal Year 2008-2009. • Five heavy duty vehicles will be retrofitted with required exhaust systems. This will be paid using Air Quality Improvement Fund. • This budget includes funds to install flood lights on water trailer and inverters for three vehicles. Significant Items of Capital Outlay Replacements: • (1) Dump truck $ 80,000 • (2) Pickup trucks F=150 size $ 60,000 • (1) Forklift, boom lift $ 80,000 • (1) Welder/Generator $ 15,000 • (2) Electric utility vehicles $ 20,000 Air Quality Improvement Capital Outlay: • (5) Retrofit diesel equipment exhaust $ 85,000 Performance Measures • Expand Standard Preventative Maintenance Measures to the small equipment. • Establish a fire extinguisher maintenance and replacement program for vehicles and equipment 05/06 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 111,719 T 121,596 166,200 I 164,600 [ 212,100 I 27.6% Operations & Maintenance 734,111 I 870,995 I 905,200 L 909,900 I 1,094,40020.9% Capital Outlay I 590,373 301,077 401,700 4017001 340,0001 (15.4% Total 1 1,436,203 1,293,768 -1,473,100 1,476,2001 1,646,5001 11.8% (1) Percent Change: "07108 Adjusted Budget"column compared to"08109" Budget" column. "N/A"- Not Applicable. L 8 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: EQUIPMENT MAINTENANCE 8200 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 70,330 76,606 102,800 102,800 130,100 1020 Overtime Salaries 1,483 1,734 2,800 1,200 1,800 1540 Fringe Benefits 39,906 43,356 60,600 60,600 80,200 TOTAL PERSONNEL 111,719 121,696 166,200 164,600 212,100 OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 0 1,265 1,700 1,700 600 2030 Uniforms 448 328 1,200 1,200 1,700 3190 Contractual Services 1,398 1,116 1,200 1,200 1,200 4310 Fuel 140,781 165,694 176,200 180,900 225,600 4315 Automotive Parts and Supplies 10,934 12,691 8,500 8,500 9,000 4410 Chemical Supplies 1,700 1,270 2,800 2,800 2,800 4430 Small Equipment and Tools 7,008 11,171 4,800 4,800 6,000 4445 Special Parts and Supplies 8 723 4,500 4,500 7,300 5035 Vehicle Maintenance 171,251 213,340 182,600 182,600 198,300 5620 Vehicle Rental 17,900 28,500 19,200 19,200 0 6035 Telephone 478 399 800 800 1,400 7110 Depreciation Expense 319,825 373,298 438,800 438,800 570,100 7220 Administration Overhead 41,500 43,000 45,200 45,200 46,500 7225 Departmental Overhead 19,400 18,200 17,200 17,200 23,400 7415 Special Departmental Expense 1,480 0 500 500 500 TOTAL OPERATIONS & MAINTENANCE 734,111 870,995 905,200 909,900 1,094,400 CAPITAL OUTLAY 8060 Vehicles and Equipment 590,373 301,077 401,700 401,700 340,000 TOTAL CAPITAL OUTLAY 590,373 301,077 401,700 401,700 340,000 TOTAL 1,436,203 1,293,768 1,473,100 1,476,200 1,646,500 FUNDING SOURCE: EQUIPMENT MAINTENANCE FUND ($1,561,500) AIR QUALITY FUND ($ 85,000) L 9 Public Facilities and Q •erations Facilities Maintenance Program Purpose The Facilities Program provides for and coordinates the maintenance and repairs of the City's buildings. These responsibilities include buildings used for city business, recreational activities, the Community Library, Fire Headquarters, Sheriff Department and public restrooms within City Parks. The Facilities Maintenance staff is also responsible for shipping, receiving and warehousing services for the City and special projects. Primary Activities The Facilities Maintenance program is responsible for the repair and maintenance of the City's buildings including the new Government Center Complex, Public Facilities and Operations Yard, Mystic Canyon Community Center, Sleepy Hollow Community Center, McCoy Equestrian Center, Grand Avenue Park and the existing Civic Center. The Facilities Maintenance program provides setup for meetings, assists in records storage and retrieval, and provides various services as needed to operate Citywide functions. This program also provides for the maintenance of the City's 17 park restrooms. Significant Changes from Prior Year • The City is nearly doubling the building maintenance size with the opening of the new Government Center Complex. • 1/ a Maintenance Worker was moved to Equipment Maintenance Program • There are a significant number of new services related to the new Civic Center such as three new elevators, two fountains, a parking structure, and parking lot sweeping service. • This budget contains funds for a porter service for landscape and custodial services. • The McCoy Residence will be fully operational this year. Significant Items of Capital Outlay • A new vehicle was added. Performance Measures • Finalize specifications and solicit proposals for services related to the new Civic Center. • Develop maintenance program for buildings and equipment for the new Civic Center. 05106 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I 184,669 315,814 1354,100 I 337,900 I 310,400 I (12.3%) Operations & Maintenance I 516,153 625,060 I 635,200 I 682200 I 880,800 I 38.7% I Capital Outlay I (5,700) I 128,115 I 30,000 I 30,000 I 35,000 I 16.7% I TTotal 1695,122 1,068,989 I 1,019,300 1 1,050,100 11,226,200 I 20.3% I (1) Percent Change: „07/08 Adjusted Budget" column compared to"08/09 Budget" column. "N/A" Y Not Applicable. L 10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: FACILITIES MAINTENANCE 2510 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 116,941 191,877 216,300 200,800 182,100 1020 Overtime Salaries 1,839 3,093 4,200 3,500 3,500 1540 Fringe Benefits 65,889 120,844 133,600 133,600 124,800 TOTAL PERSONNEL 184,669 315,814 354,100 337,900 310,400 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 245 128 900 900 400 2015 Conferences, Meetings, and Training 1,026 1,386 3,300 3,300 2,900 2030 Uniforms 3,759 3,658 3,300 3,700 2,800 3189 Communications System Services 3,978 1,025 3,000 3,000 0 3190 Contractual Services 13,885 14,737 18,200 18,200 27,000 4430 Small Equipment and Tools 8,843 7,874 9,500 9,500 9,000 4445 Special Parts and Supplies 49,604 61,867 48,600 73,800 85,000 4450 Reference Materials and Services 0 769 300 300 300 5010 Parks and Landscape Maintenance 43,442 46,525 52,600 52,600 73,700 5012 Tree Maintenance 987 975 1,200 1,200 2,800 5020 Building and Structure Maintenance 18,095 57,927 31,400 31,400 38,000 5021 Custodial Services 87,748 97,162 114,600 114.600 210,000 5040 Communications Equipment Maintenance 0 3,150 1,100 1,100 1,100 5045 Graffiti Removal Services 507 4,855 0 0 0 5111 Streetsweeping Services 0 0 0 0 11,400 5235 Distribution Plant Maintenance 0 0 200 200 400 5620 Vehicle Rental 37,800 60,600 64,800 64,800 96,500 6010 Water and Sewer 4,810 4,622 4,900 5,500 13.000 6015 Electricity 108,641 129,021 126,700 147,500 186,600 6030 Gas 5,319 4,900 5,400 5,400 7,000 6035 Telephone 110,669 104,509 121,700 121,700 82,700 7225 Departmental Overhead 14,400 15,600 20,400 20,400 23,400 7415 Special Departmental Expense 2,395 3,770 3,100 3,100 6,800 TOTAL OPERATIONS & MAINTENANCE 516,153 625,060 635,200 682,200 880,800 CAPITAL OUTLAY 8030 Buildings 0 25,434 20,000 20,000 0 8040 Improvements Other Than Buildings (5,700) 102,681 0 0 0 8060 Vehicles and Equipment 0 10,000 10,000 35,000 TOTAL CAPITAL OUTLAY (5,700) 128,115 30.000 30,000 35,000 TOTAL 695,122 1,068,989 1,019,300 1,050,100 1.226,200 FUNDING SOURCE: GENERAL FUND $1,226,'200} _ ( L 11 Public Facilities and Operations Parks and Landscape Maintenance Program Purpose The Parks and Landscape Program provides for the maintenance of 40 Park Facilities, over 700 acres of public landscaping, and approximately 3,000 acres of public open space. The maintenance program provides safe, attractive settings for public recreational activities. These facilities improve the quality of life for the residents of the community. This Program provides weed abatement in public open space, lake maintenance, rodent control, and urban forestry management. Primary Activities Activities within this program include maintaining City parks, medians, common areas and slopes. The City's Parks and Landscape Division staff responds to customer complaints, requests, after- hours emergencies, and manages the landscape maintenance contracts. Additional maintenance responsibilities include: weed abatement, tree maintenance, irrigation testing, water management, vandalism repair, trail maintenance, litter removal from public parks, landscape and open space. This division provides emergency response for hazards and safety issues_ This Program also coordinates the acceptance of additional landscape areas into the City's maintenance program. Significant Changes from Prior Year • One-half of a Maintenance Worker position was moved from this budget to Administration, • This budget includes a full year of a Maintenance Worker added in FY 07/08. • This budget includes a full year of maintenance of the Vellano and Overlook Parks. Significant Items of Capital Outlay • Flail Mower $ 7,000 • 501 Trailer with weed sprayer $10,000 • John Deer 7520 Tractor $96,000 • Aerator $ 7,000 • Small AG Turf Tractor $25,000 • Utility Tractor $15,000 • Electric Utility Vehicles $10,000 Performance Measures • Complete retrofitting of 1/2 of the irrigation system with water-wise controllers using grant funding from MWD. • Initiate a pilot project to seed wildflowers in prominent slopes along the 71 freeway. 05/06 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel 706,971 I 747,251 945,400 945,4001013,700 7,2% Operations& Maintenance 6,519 839 I 7,175,187 7,489,100 7,511,900 17,959,900 I 6.3% Capital Out - 60,897 I 73,907 13,700 J 13,700 I 170,000 I 1,140.9% Total l 1 7,287.707 I 7,996,345 I 8,448,200 I 8,471,000 19,143,600 I 8.2% (1) Percent Change: "07/08 Adjusted Budget" column compared to"08/09 Budget" column. "NIA" = Not Applicable. L 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE MAINTENANCE 8400 FY 2005-06 FY 2006-07 FY 2007-08 'FY'2007-08 'FY 2008.09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 422,743 444,847 557,300 557,300 593,700 1020 Overtime Salaries 33,863 32,403 41,000 41,000 37,100 1540 Fringe Benefits 250,365 270,001 347,100 347,100 382,900 TOTAL PERSONNEL 706,971 747,251 945,400 945,400 1,013,700 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 1,446 2,332 1,700 2,400 2,400 2015 Conferences, Meetings, and Training 3,763 5,325 4,600 4,600 5,000 2020 Auto Mileage 178 0 0 0 0 2030 Uniforms 7,680 6,358 9,700 9,700 9,300 3010 Legal Services 318 45 0 0 0 3020 Financial Services 21,224 28,039 24,500 26,500 27,500 3090 Professional Services 1,986 1,670 2,500 2,200 27,100 3115 information Technology Service Charge 8,400 14,100 20,300 20,300 21,300 3190 Contractual Services 141,064 96,360 143,300 127,300 129,300 4245 Traffic Signs 27 566 6,800 6,800 3,300 4410 Chemical Supplies 1,384 186 1,200 2,200 2,200 4430 Small Equipment and Tools 10,789 3,621 8,800 8,800 10,900 4445 Special Paris and Supplies 50,477 63,990 68,100 77,100 79,900 4450 Reference Materials and Services 62 94 200 200 200 5010 Parks and Landscape 2,170,943 2,405,165 2,559,300 2,540,900 2,684,600 5012 Tree Maintenance 237,574 256,421 287,100 287,100 295,000 5020 Building and Structure Maintenance 8,498 12,078 11,600 19,400 20,300 5021 Custodial Services 34,390 37,443 43,800 43,200 44,700 5045 Graffiti Removal Services 8,256 18,141 0 0 0 5235 Distribution Plant Maintenance 1,179 7,730 4,100 4,100 4,100 5490 Other Structural Repair and Maintenance 40,171 62,104 51,300 47,600 45,400 5590 Equipment Maintenance 6,353 6,892 8,300 8,300 7,600 5610 Facilities Rental 0 15,860 8,000 7,900 7,900 5620 Vehicle Rental 190,200 240,900 254,000 254,000 210,100 5625 Equipment Rental 2,175 235 4,000 13,500 4,000 6010 Water 1,027,258 1,149,292 1,108,500 1,127,700 1,122,800 6015 Electricity 105,304 111,060 115,400 122,900 123,300 6020 Street Light Power 377,391 430,132 417,600 424,000 437,300 6035 Telephone 14,026 11,690 14,600 13,200 14,800 7046 Taxes and Assessments 4,223 4,258 4,300 4,500 4,500 7220 Administrative Overhead 565,300 585,600 634,100 634,100 652,500 7225 Departmental Overhead 1,477,800 1,597,500 1,671,400 1,671,400 1,962,600 TOTAL OPERATIONS & MAINTENANCE 6,519,839 7,175,187 7,489,100 7,511,900 7,959,900 L 13 „ ;,-,1'.:-...:4,...' );k:' .-4,,,,,,,,,r ,... ,..,_ . .. _..... ..,, ...„ . ... ._ ..._., . ,.„,.kr4,..V}s"4: 1:r' ' ,tr 4 y r y. , .. 4-'4.1r J r 1'f *4 6a P . 1 •V. 'C ij''+I P. i”:.. '$ a`M Ste$, A '. Y. i. '4.'* .‘ ,....Alt.-.: i -� .•� fes. �•:�5 � 4. `4 4 .1.1 CITY OF CHINO HILLS INCORPORATED 1 9 9 1 I II 1 III 1 - - U This page intentionally left blank. L. 14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE MAINTENANCE 8400 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8040 Improvements Other Than Building 0 73,907 6,700 6,700 0 8060 Vehicles and Equipment 60,897 0 7,000 7,000 170,000 TOTAL CAPITAL OUTLAY 60,897 73,907 13,700 13,700 170,000 TOTAL 7,287,707 7,996,345 8,448,200 8,471,000 9,143,600 FUNDING SOURCE: GENERAL FUND ($841,900) LANDSCAPE AND LIGHTING DISTRICT FUNDS ($8,124,900) - See Note LOS SERRANOS LIGHTING DISTRICT FUNDS ($11,800) VELLANO LANDSCAPE AND LIGHTING DISTRICT FUNDS ($165,000) Note 1) General Fund is subsidizing Landscape and Lighting District Funds in the amount of$427,700 2) General Fund obligation to Landscape and Lighting District Funds in the amount of$219,000 L 15 Public Facilities and Operations Sanitation Maintenance Program Purpose The Sanitation Division maintains the reliability of the entire sewage system in a State that assures conveyance of all wastewater generated within the City limits to a treatment facility for further processing. Primary Activities The Sanitation Division's primary task is preventative maintenance of the sewer system, including lift stations, sewer mains, and all appurtenances. Other duties include responding to customer complaints, minor repairs and maintenance to sewer facilities, and graffiti removal at City owned sewer facilities. Significant Changes from Prior Year • Two new lift stations in Vellano • One new Lift Station in Carbon Canyon. • Budget reflects an increase in sewer treatment fees from IEUA. Significant Items of Capital Outlay None Performance Measures • Complete the SSMP Emergency Response Plan. • Clean 50 miles of sewer line by the end of the fiscal year. 05106 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual I Personnel I 419,659 491,430521,300 521,300 I 577,900 10.9% IOperations&Maintenance3,808,628 4,065,145 I 4,486,100 14,479,500 I 4,756,600 I 6.0% Capital Outlay I 83,592 49,749 I 315,900 I 255,000 I 0 N/A I Total 14,311,879 4,606,3241 5,323,3001 5,255,8001 5,334,500 0.2% (1) Percent Change: '07/08 Adjusted Budget"column compared to "08/09 Budget" column. "N/A" Not Applicable_ L 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 8120 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 257,366 300,279 325,100 325,100 331,200 1020 Overtime Salaries 1,497 1,232 3,100 3,100 3,100 1540 Fringe Benefits 160,796 189,919 193,100 193,100 243,600 TOTAL PERSONNEL 419,659 491,430 521,300 521,300 577,900 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 393 1,057 700 700 900 2015 Conferences, Meetings, and Training 1,159 1,402 1,800 1,800 3,800 2030 Uniforms 4,331 4,460 4,400 4,400 4,600 3010 Legal Services 0 351 500 1,700 500 3020 Financial Services 2,896 2,096 2,300 2,300 2,400 3090 Professional Services 0 0 66.900 59,100 0 3115 Information Technology Service Charges 1,600 2,200 22,900 22,900 15,900 3165 Sewer Treatment Services 2,160,481 2,417,026 2,615,200 2,615,200 2,730,200 3190 Contractual Services 42,398 44,511 57,900 57,900 47,100 4245 Traffic Signs 593 1,296 1,000 1,000 1,000 4310 Fuel 325 0 100 100 0 4410 Chemical Supplies 25,634 8,858 30,800 30,800 32,800 4430 Small Equipment and Tools 3,059 7,003 15,300 15,300 13,900 4445 Special Parts and Supplies 14,283 7,607 9,100 9,100 9,200 4450 Reference Materials and Services 133 132 200 200 200 5020 Building and Structure Maintenance 576 0 5,000 5,000 500 5045 Graffiti Removal Services 189 450 0 0 0 5110 Street Repair and Maintenance 0 0 5,000 5,000 1,000 5310 Sanitary Sewer Line Maintenance 22,206 11,506 25,000 25,000 69,500 5490 Other Structural Repair and Maintenance 0 2,950 4,200 4,200 6,000 5590 Equipment Maintenance 18,553 20,149 30,000 30,000 21,000 5620 Vehicle Rental 115,900 122,200 139,000 139,000 235,800 5625 Equipment Rental 3,641 0 1,000 1,000 1,000 6010 Water 2,834 1,058 1,200 1,200 2,000 6015 Electricity 14,544 16,450 18,200 18,200 27,200 6035 Telephone 2,350 2,361 2,700 2,700 3,600 7110 Depreciation Expense 997,686 999,522 1,001,000 1,001,000 1,071,700 7120 Amortization Expense 4,864 0 0 0 0 7220 Administrative Overhead 292,800 303,000 318,800 318,800 328,000 7225 Departmental Overhead 75,200 83,900 97,900 97,900 118,800 7610 Uncollectible Accounts 0 3,600 8,000 8,000 8,000 TOTAL OPERATIONS & MAINTENANCE 3,808,628 4,065,145 4,486,100 4,479,500 4,756,600 L 17 k7 , t l F ��~' • 1 .7, ...� i ice! a r r .r- ptii.,.., A L'Y S3 1 .fe l+ r‘.' li'4:"IC/`�s' yi CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. L 18 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 8120 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8015 Land Improvements 0 24,932 0 0 0 8060 Vehicles and Equipment 83,592 24,817 315,900 255,000 0 TOTAL CAPITAL OUTLAY 83,592 49,749 315,900 255,000 0 TOTAL 4,311,879 4,606,324 5,323,300 5,255,800 5,334,500 FUNDING SOURCE: SEWER UTILITY FUND ($5,334,500) L 19 Public Facilities and O •erations Storm S stem Maintenance Program Purpose The purpose of the Storm System Maintenance Program is to ensure that all storm drain facilities and storm channels are maintained properly and provide the City with the means to comply with the National Pollutant Discharge Elimination System (NPDES) provisions of the Federal Clean Water Act of 1972. Primary Activities The Storm System Maintenance Program maintains and cleans the storm drainage facilities, including catch basins, storm drains, culverts, storm drainage pipes, storm channels, and retention and detention basins within the City. Scheduled maintenance is required in order to comply with Federal regulations. Significant Changes from Prior Year • Add Vellano Storm Drain system, including maintenance requirements. Significant Items of Capital Outlay None Performance Measures • Install automatic debris screens on 10 catch basins directly influencing creeks. 05106 06/07 07/08 07108 08109 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel I 15,007 I 54,542 I 84,200 I 61,400 I 71,900 1 (14.6%) Operations & Maintenance I 53,490 I 116,556 I 118,400 1 104,600 I 70,000 I (40.9%) Capital Outlay I 59,499 I 0 I 0 I-- 0 I 0 I N/A Total I 127,996 I 171,098 I 202,600 I 166,000 I 141,900 I (30.0%) (1) Percent Change: '07/08 Adjusted Budget" column compared to"08/09 Budget" column. "N/A" = Not Applicable, L 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STORM SYSTEM MAINTENANCE 8121 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 8,472 33,037 50,900 37,400 41,400 1540 Fringe Benefits 6,535 21,505 33,300 24,000 30,500 1 TOTAL PERSONNEL 15,007 64,542 84,200 61,400 71,900 OPERATIONS & MAINTENANCE 2010 Membership/Certs 0 64 100 200 200 2015 Conferences, Meetings, and Training 0 206 300 300 200 2030 Uniform 196 440 700 700 700 3010 Legal Fees 1,904 0 0 0 0 3090 Professional Services 14,020 15,672 30,600 30,600 5,000 3190 Contractual Services 14,683 36,807 34,200 20,000 18,500 4430 Small Equipment and Tools 0 108 300 300 100 4445 Special Parts and Supplies 3,741 49,912 2.5,800 25,800 21,000 5045 Graffiti Removal Services 1,116 1,951 0 0 0 5490 Other Structure Repair and Maintenance 16,650 0 1,000 2,800 1,000 5620 Vehicle Rental 0 8,600 18,700 18,700 18,800 5625 Equipment Rental 34 0 2,000 500 500 6035 Telephone 146 396 500 500 600 7225 Departmental Overhead 1,000 2,400 4,200 4,200 3,400 TOTAL OPERATIONS & MAINTENANCE 53,490 116,556 118,400 104,600 70,000 CAPITAL OUTLAY 8060 Vehicles and Equipment 59,499 0 0 0 0 TOTAL CAPITAL OUTLAY 59,499 0 0 0 0 TOTAL 127,996 171,098 202,600 166,000 141,900 FUNDING SOURCE: GENERAL FUND ($69,100), GAS TAX FUND ($72,800) L 21 Public Facilities and Operations Street Maintenance Program Purpose The Street Maintenance Program provides maintenance of public improvements located in the right- of-way. This includes providing safe clean roads, sidewalks, curbs and gutters. The maintenance and repair of traffic control devices is a part of this program, The division provides preventive maintenance including street sweeping and repairs for approximately 200 lane miles of public streets through a combination of City work force and contract services. The management of approximately 3,800 street trees, not within the lighting and landscape districts, is also a part of this program. The Street Maintenance Division coordinates the pavement management program along with the Capital Improvement Program team and provides the necessary field activities to identify and replace any unsafe curb, gutter, or sidewalk throughout the City. Primary Activities Through a combination of City staff and contractors, the Street Maintenance Division repairs street failures such as potholes, trench failures, cracks, water repair patches and general pavement failure, Curb, gutter and sidewalk maintenance are also conducted using City personnel. Tree trimming, street striping, traffic signal repair and maintenance, installation of traffic engineering requests, weed abatement of non-landscaped areas along roadways, and street sweeping are achieved through contractual services and part-time street sweeping ticketing staff. The City's Street Maintenance crew performs sign installations, traffic control in support of emergencies, hazardous material spill response, and continues to increase the amount of concrete replacement and street repairs performed by staff. The Division is also responsible for cleaning debris and removing graffiti from public right-of-way. Significant Changes from Prior Year • Street sweeping contractor is responsible for removal of sweeping debris at an increased cost. • Reclassification of the Maintenance Worker to a Senior Maintenance Worker. • Replacement of faded street sweeping signs and upsizing street name signs pursuant to the requirements of the Federal Highway Manual on Uniform Traffic Control Devices (MUTCD). Significant Items of Capital Outlay • Reflectometer $14,000 • Refurbish paint truck bed to outfit w/new sprayers $31,000 • Three Driver feedback signs $24,300 Performance Measures • Check reflectivity readings on all traffic signs and maintain information in database. • Upgrade/change out 100 stop signs in the Eucalyptus area to diamond grade. • Replace 8% of the street name signs to 6" letters and including the City Logo pursuant to new MUTCD standards. • Upgrade 100 "No Parking" signs from engineering grade to diamond grade. 05/06 - 06/07 07/08 07/08 08/09 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual Personnel j 339,173 443,365 I 598,800 I 598,800 I 623,800 I 4.2% Operations&Maintenance I 8.68,011 _ 9N 595 I 1147,100 I 1,155,700 I 1,196,600I 4.3% Capital Outlay I 71,832 66,864 I 71,000 I 71,000 I 69,300 I (2.4%) Total �T-: J 1,279,016_I- 1,466,824 I 1,816,900 I 1,825,500 I 1,889,700 I 4.0% I (1)Percent Change: "07/08 Adjusted Budget" column compared to"08/09 Budget"column. "N/A"= Not Applicable. L 22 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: STREET MAINTENANCE 8300 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED! ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 179,949 232,861 317,700 317,700 330,000 1015 Part Time Salaries 34,652 31,891 34,200 34,200 35,400 1020 Overtime Salaries 5,172 5,391 10,300 10,300 9,900 1540 Fringe Benefits 119,400 173,222 236,600 236,600 248,500 TOTAL PERSONNEL 339,173 443,365 598,800 598,800 623,800 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 240 631 700 600 600 2015 Conferences, Meetings, and Training 4,341 3,491 4,400 4,100 4,900 2020 Auto Mileage 63 0 0 0 0 2030 Uniforms 6,595 5,225 6,300 6,300 6,700 3010 Legal Services 0 535 0 0 0 3020 Financial Services 17,670 17,872 18,000 18,000 18,700 3190 Contractual Services 14,520 24,894 104,400 104,400 39,400 4245 Traffic Signs 31,538 29,605 38,500 38,500 39,900 4430 Small Equipment and Tools 5,697 8,325 3,500 3,500 6,000 4445 Special Parts and Supplies 23,808 22,085 23,000 23,000 24,500 4450 Reference Material 0 173 200 200 200 5012 Tree Maintenance 52,990 56,269 59,100 59,100 61,000 5045 Graffiti Removal Services 1,600 5,139 0 0 0 5110 Street Repair and Maintenance 18,223 10,461 20,000 20,000 20,000 5111 Street Sweeping 151,500 159,351 169,600 173,800 191,900 5112 Pavement Striping 8,271 2,707 3,000 3,000 12,000 5115 Traffic Signal Maintenance 97,938 117928 120,600 120,600 128,400 5590 Equipment Maintenance 491 264 1,000 1,000 1,000 5620 Vehicle Rental 121,800 144,700 214,900 214,900 253,200 5625 Equipment Rental 2,040 0 1,000 1,000 1,000 8015 Electricity 31,124 34,930 39,500 39,500 41,500 6020 Street Llght Power 113,127 132,729 132,000 136,800 144,700 6035 Telephone 11,935 15,880 11,900 11,900 13,300 7220 Administrative Overhead 130,700 135,200 142,300 142,300 146,400 7225 Departmental Overhead 21,800 28,200 33,200 33,200 41,300 TOTAL OPERATIONS& MAINTENANCE 868,011 956,595 1,147,100 1,155,700 1,196,600 CAPITAL OUTLAY 8060 Vehicle and Equipment 71,832 66,864 71,000 71,000 69,300 TOTAL CAPITAL OUTLAY 71,832 66,864 71,000 71,000 69,300 TOTAL 1,279,016 1,466,824 1,816,900 1,825,500 1,889,700 FUNDING SOURCE GAS TAX FUND ($1,515,600)' � GENERAL FUND ($74,300) MEASURE I FUND ($3,300) STREET SWEEPING ASSESSMENTS ($296,100) SLEEPY HOLLOW ASSESSMENTS ($400) L 23 Public Facilities and Operations Water Program Purpose The Water Division procures and maintains a reliable water supply to ensure a consistent delivery to its residents. Maintaining the integrity of the distribution system and storage facilities insures a dependable, adequate means to provide this service to its customers. Primary Activities The Water Program insures that all Federal and State water quality requirements for potable water are being met or surpassed through the testing of its water supply. The Water Division develops and implements preventive maintenance programs for all City owned water infrastructure including pipelines, water wells, booster stations, and storage facilities. Significant Changes from Prior Year • Budget reflects significant increases in water rates from providers. • Vellano water systems (potable, recycled) will be added. ▪ Four additional booster stations in Vellano will be added. • Water meter replacement program reflects significant increase due to acceleration of the program from 2,300 meters/year to 3,500 meters/year, • One additional employee in Production will be added this year to aid and institute necessary programs. • One service body truck for the additional employee. Significant Items of Capital Outlay • Water Meters $1,024,000 • Paint R-9 Reservoir $25,000 • 20" Valve Replacement (Behind St. Paul The Apostle Church) $31,800 • F-350 Service Body Truck $38,000 Performance Measures • Continue conversion of radio read meters in northeast section of the city by replacing 3,500 additional meters. ▪ Paint R-9 reservoir. • Establish and implement paint programs for fire hydrants and air vacuum assemblies. • Repair 20 control valves by fiscal year end. 05/06 06/07 07108 07/08 08109 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I 1,271,264 1,428,1 63 1,787,400 1,787,400 I 1,968,400 I 10.1% Operations & Maintenance I 13,154,312 I 14,740,565 115,467,900 15,545,700 I 18,268,500 [ 15.1% [ Capital Outlay 7 569,495 1 709,779 I 1,058,400 I 1,058,400 I 1,118,800I 5,7% [ Total 114,995,071 J 16,878,5071 18,313,700 I 18,391,500 121,355,700 I 166% (1) Percent Change: "07/08 Adjusted Budget" column compared to"08/09 Budget" column. "N/A" = Not Applicable L 24 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: WATER 8110 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 755,552 842,313 1,046,200 1,046,200 1,129,100 1015 Part-Time/Seasonal Wages 13,524 10,764 23,800 23,800 22,000 1020 Overtime Salaries 43,541 49,288 58,200 58,200 58,200 1540 Fringe Benefits 458,647 525,798 659,200 659,200 759,100 TOTAL PERSONNEL 1,271,264 1,428,163 1,787,400 1,787,400 1,968,400 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 1,817 2,623 3,700 3,700 3,700 2015 Conferences, Meetings, and Training 2,994 4,645 6,600 6,600 9,600 2030 Uniforms 12,664 12,447 14,700 14,700 14,800 3010 Legal Services 61,084 23,099 140,000 200,000 40,000 3020 Financial Services 11,706 8,906 15,500 15,500 16,700 3090 Professional Services 51,816 108,828 230,000 230,000 100,000 3115 Information Technology Service Charges 11,900 23,800 104,200 104,200 42,400 3190 Contractual Services 142,087 60,344 218,200 182,700 254,000 4030 Printing and Photocopying 5,161 11,321 6,600 6,600 7,900 4035 Postage and Express Delivery 2,728 8,152 3,300 3,300 5,000 4245 Traffic Signs 1,781 2,464 3,000 3,000 5,000 4410 Chemical Supplies 10,208 3,331 53,600 28,600 29,100 4430 Small Equipment and Tools 16,643 14,454 20,000 20,000 20,000 4445 Special Parts and Supplies 23,771 39,955 33,900 33,900 39,100 4450 Reference Materials and Services 745 77 800 800 1,200 5010 Parks and Landscape 3,900 4,527 5,800 5,800 4,800 5020 Building and Structure Maintenance 426 238 15,500 15,500 600 5045 Graffiti Removal Services 1,431 4,613 0 0 0 5110 Street Repair and Maintenance 37,446 77,880 48,000 48,000 55,000 5220 Water Lines and Mains Maintenance 18,997 9,144 75,000 75,000 25,000 5225 Meter Maintenance 7,658 7,326 10,000 10,000 10,000 5235 Distribution Plant Maintenance 71,329 99,998 92,100 92,100 101,400 5490 Other Structural Repair and Maintenance 24,365 332 8,500 7,000 9,500 5590 Equipment Maintenance 7,410 29,141 15,400 30,000 27,100 5620 Vehicle Rental 392,400 412,400 407,000 407,000 439,700 5625 Equipment Rental 103 603 500 500 500 5690 Other Rental 115 120 200 200 200 6010 Water 5,101,161 5,898,205 6,184,900 6,184,900 8,033,300 6025 Water Pumping Power 455,030 808,436 749,800 749,800 786,900 6030 Gas 66 0 0 0 0 6035 Telephone 7,513 7,411 9,000 9,000 12,000 7010 Interest Payments 1,131,146 1,108,704 1,087,800 1,087,800 1,061,600 7015 Principal Payments 1,101,377 1,126,377 1,145,000 1,146,400 1,176,400 L 25 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC FACILITIES AND OPERATIONS PROGRAM CODE PROGRAM: WATER 8110 FY 2005-06 FY 2006-07 FY 2007-08 FY 2007-08 FY 2008-09 ADOPTED/ ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE (Continued) 7110 Depreciation Expense 2,615,449 2,876,862 2,768,300 2,768,300 3,792,700 7120 Amortization Expense 401,077 469,645 406,100 469,900 469,900 7220 Administrative Overhead 1,091,300 1,129,500 1,188,200 1,188,200 1,222,700 7225 Departmental Overhead 284,400 319,000 354,800 354,800 405,400 7610 Uncollectible Accounts 19,574 12,277 22,000 22,000 22,000 7810 Water Conservation 23,534 13,380 19,900 19,900 23,300 TOTAL OPERATIONS & MAINTENANCE 13,154,312 14,740,565 15,467,900 15,545,700 18,268,500 CAPITAL OUTLAY 8010 Land Acquisition 0 326,373 0 0 0 8060 Vehicles and Equipment 99,586 12,623 379,900 379,900 38,000 8410 Water Lines and Mains 0 0 29,500 29,500 0 8420 Water Meters 469,909 306,344 589,000 589,000 1,024,000 8450 Water Supply Facilities 0 64,439 60,000 60,000 56,800 TOTAL CAPITAL OUTLAY 569,495 709,779 1,058,400 1,058,400 1,118,800 TOTAL 14,995,071 16,878,507 18,313,700 18,391,500 21,355,700 FUNDING'SOURCE: WATER UTILITY FUND ($21,355,700) L 26 YEAR CIP \ CITY OF CHINO HILLS FISCAL YEAR 2008/09 0i'1 r4 V 4 411 46/'11)lr iill11vi1 J kik/a m 4►l..J ZtelciM11'l The Capital Improvement Program (CIP) for fiscal year 2008/09 is fully funded and will utilize a combination of developer impact fees, general and special revenues, and, in some cases, existing reserves to complete the needed improvements. The proposed resources that will be used to support the 2008/09 CIP are included in this section following this page. Enhanced revenues and additional funding sources will be necessary to achieve funding for completion of the long-term program. This year's portion of the long-term CIP includes projects carried over from the 2007/08 fiscal year plus new projects totaling $97,245,900. Streets $12,210,500 Public Facilities 57,708,200 Parks/Open Space 5,097,200 Landscape Projects 354,000 Water 4,105,400 Recycled Water 8,720,000 Sewer/Storm Drain 5,769,300 Developer Funded Projects 3,281,300 Total $97,245,900 M 1 . 4 17.1.6.11 tit Vit . • . p q' '..--.4. v�;. : DoT {}.q -J [ gyp{ r. r e •(. 4 1 e r•r, i • w # . r '.�. ► r — art 5 . •CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. M 2 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY 2008/09 PROJECTS Project Name Rollover New Total Streets: Peyton Drive/Eucalyptus Avenue Project $ 6,664,300 $ 12,000 $ 6,676,300 Fairfield Ranch Road Phase II 334,100 245,000 579,100 Los Serranos Infrastructure Improvements-Phase II 250,000 - 250,000 Carbon Canyon Road (SR 142) Widening 59,500 - 59,500 Los Serranos Infrastructure Improvements-Phase IB 294,800 275,200 570,000 Chino Hills Bike Lane Demarcation 69,900 - 69,900 Los Serranos Infrastructure Improvements- SRTS 995,000 - 995,000 Overlay/Slurry Seal Program- FY 07/08 1,250,000 1,250,000 Pine Avenue Extension 8,700 - 8,700 License Plate Read Camera System 50,000 - 50,000 Traffic Signal - 200,000 200,000 Traffic Signal Battery Back Up System - 20,000 20,000 Street Improvement Program - FY 08/09 - 1,250,000 1,250,000 Circulation Enhancement.; FY 08/09 - 20,000 20,000 Sidewalk Replacement Project- FY 08/09 - 120,000 120,000 Striping Program - FY 08/09 - 50,000 50,000 Driver Feedback Signs - 27,000 27,000 Street Tree Improvement Project- FY 08/09 - 15,000 15,000 Total Streets $ 9,976,300 $ 2,234,200 $ 12,210,500 Public Facilities: City Entrance Monument Signs $ 453,300 $ 200,000 $ 653,300 Government Center Phase I - Civic Center 17,647,400 480,700 18,128,100 Government Center Phase I - Police Station 8,163,200 32,100 8,195,300 Fire District Headquarters 4,593,100 - 4,593,100 Chino Hills Branch Library 8,266,500 170,200 8,436,700 The Shoppes- Residential 17,600 - 17,600 New Community Park- Residential 33,100 - 33,100 Mystic Canyon Recreation Building Replacement 150,000 - 150,000 Government Center- Parking Structure 10,905,200 - 10,905,200 Pipeline Avenue Community Center 5,967,400 - 5,967,400 Council Chambers Broadcast Room 280,000 - 280,000 Material Storage Upgrade and Water Clarifier 151,100 - 151,100 McCoy Equestrian Center Master Plan 37,100 - 37,100 Modify City Yard Shop Areas - 25,000 25,000 City Yard Parking Lot Seal Coat - 30,000 30,000 Park Restroom Improvements - 21,000 21,000 City Yard Administration Roof - 60,000 60,000 Emergency Generator Switch - 11,000 11,000 McCoy Equestrian Center Upgrades - 13.200 13,200 Total Facilities $ 56,665,000 $ 1,043,200 $ 57,708,200 M 3 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY 2008/09 PROJECTS (CONT') - - Project Name Rollover New Total Parks/Open Space: Bird Farm Park $ 989,800 $ - $ 989,800 Galstian Park 439,800 - 439,800 Chino Hills Dog Park(Unfunded Donation) 189,000 - 189,000 Grand Avenue Park Turf and Soil Replacement 499,800 - 499,800 Crossroads Park North Restroom Enlargement 72,600 - 72,600 English Springs Park Restroom 168,900 - 168,900 Torrey Pines Park Modifications 343,500 - 343,500 Big League Dreams Field and Skate Park Enhancements 335,800 - 335,800 Richland Pinehurst Community Park 1,060,000 - 1.060,000 Basketball Court Lighting (Crossroads and Fairfield Ranch Parks) 18,000 - 18,000 Chino Hills Trail Sign Project 19,300 - 19,300 Grand Avenue Park Storage Building 25,000 50,000 75,000 McCoy Equestrian Center Parking Lot Paving (donation) 15,000 - 15,000 Soccer Facility Project 98,800 - 98,800 Roof Repairs- Various Parks 41,000 - 41,000 Los Serranos Park 35,000 - 35,000 Civic Center Reuse 53,500 - 53,500 Park Improvement Project- FY 08/09 - 370,500 370,500 Park Facilities Painting & Repairs- FY 08/09 - 75,800 75,800 Skate Park Parking Lot - 20,000 20,000 CH Community Park Office Renovation - 30,000 30,000 CH Community Park Maintenance Building Upgrades - 19,600 19,600 CH Community Park Restroom Retrofit - 26,500 2€,500 Park Facilities Energy Efficiency Study 100,000 100,000 Total Parks and Open Space $ 4,404,800 $ 692,400 $ 5,097,200 Landscape: Plant Restoration and Irrigation Upgrade- FY 08/09 - 354,000 354,000 Total Landscape $ - $ 354,000 $ 354,000 Water: Supervisory Control and Data Acquisition System (SCADA) $ 280,400 $ 919,600 $ 1,200,000 Sleepy Hollow Water Main Replacement Master Design 67,700 - 67,700 Rolling Ridge Water Main Replacement- Phase II 633,000 - 633,000 Arsenic Remediation in City Wells 300,000 - 300,000 Ilex Street Water Pipeline Upgrade 134,500 - 134,500 Upgrade Pressure Reducing Stations- Phase I 755,000 - 755,000 Well 16 Connection 85,000 - 85,000 Booster Pump 14 Improvements 170,000 - 170,000 Rehabilitation of Wells 1A & 7A 120,000 - 120,000 Replacement of Tank - 40,200 40,200 Well No, 5 Water Softener - 600,000 600,000 Total Water $ 2,545,600 $ 1,559,800 $ 4,105,400 M 4 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY 2008/09 PROJECTS (CONT') Project Name Rollover New Total Recycled Water: Pipeline Avenue Recycled Waterline $ 1,711,900 $ - $ 1,711,900 High Zone Recycled Water System 4,402,000 = 4,402,000 Intermediate Zone Recycled Water Reservoir 2,506,100 - 2,506,100 Additional Pump ig Soquel Cyn Pump Station - 100,000 100,000 Total Recycled Water $ 8,620,000 $ 100,000 $ 8,720,000 Sewer/Storm Drains: Los Serranos Channel Mitigation Project $ 233,100 $ - $ 233,100 English Channel Improvements 4,532,300 - 4,532,300 Sewer Access Roads 60,000 - 60,000 Hickory Lane Drainage Improvements 100,000 - 100,000 Regrade Sewerline- Sky View I Peyton Drive 10,000 - 10,000 Relocate Clay Pipe-Eucalyptus 243,900 - 243,900 Sewer Main Repair- Boys Republic 10,000 - 10,000 Widening of CFD-9 Channel Access Road 25,000 - 25,000 Pipeline Avenue to Woodview Road Sewer Line Modification 83,600 - 83,600 Repairs to Sewer Lines and Lift Stations 75,000 100,000 175,000 Agate Subdrain Improvements 77,000 - 77,000 Springer Court Drainage Mitigation (Developer Contribution $22,000) 81,300 - 81,300 Soquel Cyn/BRR Catch Basin - 50,000 50,000 Fairfield Ranch Lift Station Make Up Water - 25,000 25,000 Pomona Rincon Lift Station Block Wall - 25,000 25,000 Raise Manholes- Pine &SR 71 - 38,100 38,100 Total Sewer/Storm Drains $ 5,531,200 $ 238,100 $ 5,769,300 Total 2008/09 Projects (Excluding Developer Projects) $ 87,742,900 $ 6,221,700 $ 93,964,600 M 5 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY 2008/09 PROJECTS (CONTI - Developer Funded Projects: Project Name Rollover New Total Parks and Open Space: Wickman Elementary School Multi-Purpose Trail $ 25,000 $ - $ 25,000 Vellano Multi-Purpose Trail East 250,000 - 250,000 Pine Valley Estates- Open Space Rehabilitation 60,000 - 60,000 Pine Valley Estates- Trail System 130,000 - 130,000 Vellano -Trails East 125,000 - 125,000 Vellano -Trails West 175,000 - 175,000 Canyon Estates - Trails 175,000 - 175,000 Total Parks and Open Space $ 940,000 $ - $ 940,000 Landscape Projects: Canyon Estates- Soquel Canyon Parkway Medians $ 80,000 $ - $ 80,000 Canyon Estates- Water Tank Landscape 25,000 - 25,000 Ridgegate Water Tank Landscape 60,000 - 60,000 Total Landscape Projects $ 165,000 $ - $ 165,000 Water Projects: Water Booster- Canyon Hills $ 640,300 $ - $ 640,300 Water Booster- Fieldstone 750,000 - 750,000 Total Water Projects $ 1,390,300 $ - $ 1,390,300 Sewer/Storm Drain Projects: Sewer Lift Station - Canyon Hills $ 786,000 - 786,000 Total Water Projects $ 786,000 $ - $ 786,000 Total 2008/09 Developer Projects $ 3,281,300 $ - - 1 3,281,30L TOTAL 2008/09 PROJECTS $ 91,024,200 $ 6,221,700 $ 97,245,900 M 6 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY 2007/0: COMPLETED PROJECTS Projected Proiect Name Actual Streets: Circulation Enhancement Program - FY 07/08 5 10,000 Government Center Ring Road &A Street (See note 1) 13,082,000 Opticom Emergency Vehicle Preemption System 80,000 Overlay/Slurry Seal Program- FY 06/07 (See note 1) 1,380,300 Sidewalk Replacement Program - FY 07/08 100,000 Striping Program - FY 07/08 50,000 Traffic Signal Modification Soquel Cyn Pkwy & Elinvar/Cypress 50,000 Total Streets $ 14,752,300 Public Facilities: Government Center Property Acquisition - Salvadore Vazquez (See note 1) 1,866,000 McCoy Equestrian Center Exhibit/Reception Facility (Donation) (See note 1) 1,226,200 Government Center- Parking Structure-Mix Used 100,000 Security Upgrades for City Yard 35,000 Total Public Facilities $ 3,227,200 Parks and Open Space: Park Improvement Project- FY 07/08 354,100 Trail Construction 97,300 Greater Prado Basin Clean Up & Restoration 25,000 Total Parks and Open Space $ 476,400 Landscape: Landscape Frost Mitigation Project (See note 1) 70,600 Plant Restoration, Irrigation and Upgrade- FY 07/08 292,500 Street Tree Improvement Project 13,300 Total Landscape $ 376,400 Water: Azurite Drive Water Main Extension (See note 1) 188,900 Total Water $ 188,900 Sewer/Storm Drains: Relocate Clay Pipe - Turquoise Circle (See note 1) 50,000 Total Sewer/Storm Drains $ 50,000 TOTAL 2007/08 COMPLETED PROJECTS (Excluding Developer Projects) $ 19,071,200 M 7 CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY '2007/08 COMPLETED DEVELOPER FUNDED PROJECTS Projected Project Name Actual Street: Fairfield Ranch Road 3,095,700 Total Street $ 3,095,700 Parks and Open Space: Fairfield Plaza Multi-Purpose Trail 50,000 Lexington Multi-Purpose Trail 10,000 Ridgegate-Open Space Rehabilitation 45,000 Ridgegate -Trail System 30,000 Vellano - Neighborhood Park 800,000 Vellano- Overlook Park 400,000 Total Parks and Open Space $ 1,335,000 Landscape: Parkway at Fairfield Ranch Road (PM 15504) 100,000 Fairfield Ranch Road Parkway (PM 15505) 50,000 Ridgegate Pump Station Landscape 30,000 Ridgegate Soquel Canyon Median/Parkway 80,000 Total Landscape $ 260,000 Water: Water/Recycled Water Pump Station No, 1 -Vellano 1,231,900 Water/Recycled Water Pump Station No. 2 -Vellano 1,190,800 Water/Recycled Water Pump Station No. 3 -Vellano 246,800 Total Water $ 2,669,500 Sewer/Storm Drains: Sewer Lift Station No. 1 - Vellano 482,100 Sewer Lift Station No, 2- Vellano 749,300 Sewer Lift Station - Heritage 1,200,000 Total Sewer/Storm Drains $ 2,431,400 TOTAL 2007/08 COMPLETED DEVELOPER FUNDED PROJECTS (See note 2) $ 9.791.600 GRAND TOTAL $ 28,862,800 Note 1: The completion of the project encompasses more than one fiscal year. Note 2: The amount of these projects are based on the bond valuations. M 8 2008109 Capital Improvement Program Detail STREETS Project Name: Peyton Drive/Eucalyptus Avenue Project Project Number: 800129 Program Year Initiated: 1997/98 Construction Year: 2005/06 Project Description: The first phase of this project included environmental clearance and preliminary design. The entire project provides for widening of Peyton Drive from Grand Avenue to Chino Hills Parkway and extending Eucalyptus Avenue west of Peyton Drive to Galloping Hills Road. Funding Source: General Fund (In Lieu Fee) - $10,100; Measure I - $205,100; Traffic Facilities Fee -$197,900; Federal Highway Grant - $4,754,800; Water Utility Fee -- 146,900; Community Facilities District (CFD) No. 2 - $96,100; Proposition 1B - $1,265,400 Prior Expenditures: $7,975,500 2007/08 Roll Over: $6,664,300 2008/09 Budget: $12,000 Total Project Estimate: $14,651,800 Project Name: Fairfield Ranch Road - Phase Ii Project Number: 800364 Program Year Initiated: 2000/01 Construction Year: Future Project Description: Roadway and drainage improvements on Fairfield Ranch Road between its current terminus near Big League Dreams of Chino Hills Sports Park and Pine Avenue in the cities of Chino Hills and Chino. Funding Source: Gas Tax - $1,000; Storm Drain Facilities Fee - $1,900; Transportation and Community System Preservation Grant (FHWA Grant)— $245,000; Community Facilities District (CFD) No. 10 - $331,200 Prior Expenditures: $79,300 2007/08 Roll Over: $334,100 2008/09 Budget: $245,000 Future Budget: $6,241,600 Total Project Estimate: $6,900,808 M 9 cuusiumstaiwitaim Project Name: Los Serranos Infrastructure Improvement Project— Phase II Project Number: S06002 Program Year initiated: 2005106 Construction Year: Future Project Description: This is the second phase of a five-phase project that will provide for storm drain, curb, gutter and sidewalk, and street improvements in the Los Serranos neighborhood in conformance with the approved Los Serranos Improvements Master Plan. Funding Source: General Fund Prior Expenditures: $100,100 2007/08 Roll Over: $250,000 Future Budget: $3,549,500 Total Project Estimate: $3,899,600 Project Name: Carbon Canyon Road (SR 142)Widening Project Number: S07002 Program Year Initiated: 2006/07 Construction Year: 2008/09 Project Description: Lengthening the westbound two-lane section of Carbon Canyon Road at Chino Hills Parkway by 1,000 feet. Initial funding for design only. Caltrans to pay two-thirds of the total project costs. Funding Source: Gas Tax- $34,700; Measure I - $24,800 Prior Expenditures: $600 2007108 Roll Over: $59,500 Future Budget: $340,000 Total Project Estimate: $400,100 M 10 STREETS (continued) Project Name: Los Serranos Infrastructure Improvements Phase 16 Project Number: 507007 Program Year Initiated: 2006/07 Construction Year: Future Project Description: This is phase 1B of a five-phase project that will provide for storm drain, curb, gutter and sidewalk, and street improvements in the Los Serranos neighborhood in conformance with the approved Los Serranos Improvements Master Plan. Funding Source: Gas Tax- $294,800: Community Development Block Grant (CDBG) $275,200 Prior Expenditures: $172,500 2007108 Roll Over: $294,800 2008/09 Budget: $275,200 Future Budget: $1,594,700 Total Project Estimate: $2,337,200 Project Name: Chino Hills Bike Lane Demarcatation Project Number: 507010 Program Year Initiated: 2006/07 Construction Year: 2007/08 Project Description: Install painted bike lanes on Chino Avenue between SR-71 and the Diamond Bar City limits and on Chino Hills Parkway between SR-142 and the Diamond Bar City Limits, Funding Source: Measure I - $34,900, Transportation Development Act Grant (SANBAG Grant) -$35,000 Prior Expenditures: $100 2007/08 Roll Over: $69,900 Total Project Estimate: $70,000 Project Name: Los Serranos Infrastructure Improvements —SRTS Project Number: S07011 Program Year Initiated: 2007/08 Construction Year: 2008/09 Project Description: Construct sidewalks, ADA access ramps, curb/gutter, and install street lights on various streets in the Los Serranos neighborhood. Funding Source: Safe Routes to School Grant Prior Expenditures: $38,000 2007/08 Roll Over: $995,000 Total Project Estimate: $1,033,000 M 11 STREETS (continued) Project Name: Overlay/Slurry Seal Program (Annual--FY 07/08) Project Number: S08002 Program Year Initiated: 2007/08 Construction Year: Annual Project Project Description: Annual overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I -$1,250,000 2007/08 Roll Over: $1,250,000 Total Project Estimate: $1,250,000 Project Name: Pine Avenue Extension Project Number: 508005 Program Year Initiated: 2007/08 Construction Year: Future Project Description: Initial project funding. Project will construct an extension and realignment of Pine Avenue between State Route 71 in the City of Chino Hills and El Prado Road in the City of Chino. City of Chino Hills'jurisdiction ends at Chino Creek (City limits), City of Chino is lead agency due to receipt of Federal transportation funds received for this project. Funding Source: Measure I Prior Expenditures: $1,300 2007/08 Roll Over: $8,700 Future Budget: unknown Total Project Estimate: unknown Project Name: License Plate Camera Read System Project Number: 508006 Program Year Initiated; 2007/08 Construction Year: Future Project Description: Pilot project install pole-mounted camera read systems similar to those used in police cars for license plate read/ identification. Funding Source: General Fund 2007/06 Roll Over: $50,000 Future Budget: unknown Total Project Estimate: unknown M 12 STREETS (continued) Project Name: Traffic Signal Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Design and install a new traffic signal based upon the traffic signal priority list. Funding Source: Measure I 2008/09 Budget: $200,000 Total Project Estimate: $200,000 Project Name: Traffic Signal Battery Back Up System (Annual —08/09) Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Provides for battery back up systems at four intersections per program year. Locations are Grand Avenue at Grand Avenue Park; Grand Avenue and Chino Hills Parkway; China Hills Parkway and Windmill Creek Road; and Butterfield Ranch Road and Soquel Canyon Parkway. Funding Source: Measure I 2008109 Budget: $20,000 Total Project Estimate: $20,000 Project Name: Street Improvement Program (Annual — FY 08/09) Project Number: New Program Year Initiated: 2008/09 Construction Year: Annual Project Project Description: Annual overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I - $864,600; Traffic Congestion Relief Grant- $352,000; and Gas Tax- $33,400 2008/09 Budget: $1,250,000 Total Project Estimate: $1,250,000 M 13 STREETS (continued) Project Name: Circulation Enhancement (Annual —FY 08109) Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Annual project provides for traffic improvements required throughout the City. Funding Source: Gas Tax 2008/09 Budget: $20,000 Total Project Estimate: $20,000 Project Name: Sidewalk Replacement Program (Annual —FY 08/09) Project Number: New Program Year Initiated; 2008/09 Construction Year: Annual Project Project Description: Annual replacement of damaged sidewalk throughout the City. Funding Source: Measure I 2008/09 Budget: $120,000 Total Project Estimate: $120,000 Project Name; Striping Program (Annual —FY 08/09) Project Number: New Program Year Initiated: 2008/09 Construction Year: Annual Project Project Description: Annual maintenance of striping and pavement markings throughout the City, Funding Source: Measure I 2008/09 Budget: $50,000 Total Project Estimate: $50,000 M14 STREETS (continued) Project Name: Driver Feedback Signs Project Number: New Program Year Initiated: 2008109 Construction Year: 2008/09 Project Description: Provides funding for three replacement driver feedback signs. Signs are pole-mounted and periodically rotated throughout the City in areas where speed is a concern. Funding Source: Grant—Traffic Congestion Relief Fund 2008109 Budget: $27,000 Total Project Estimate: $27,000 Project Name: Street Tree Improvement Program (Annual— FY 08/09) Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Provided new street trees where street trees have been removed. Project budget allows for approximately 150 trees Citywide. Funding Source: Gas Tax 2008/09 Budget: $15,000 Total Project Estimate: $15,000 M 15 iali... .."Mq8"%ia3/4.11\4N\\'''A;.k ..;1.t. lilt if O p X+•r ' h -iii" , . -'''.;47C N,i ...;.Vittki't.r 1,- ..-1'''..S-.i'-i CITY OF CAIN( HILLS I N c o it P R A T E D 1 9 9 1 - - 1 . I .I I I 1.1 1 • This pace intentionally left blank. M 16 `"i ; IC FACILITIES PROJECTS Project Name: City Entrance Monument Signs Project Number: 800208 Program Year Initiated: 1998/99 Construction Year: 2008/09 (Phase 1B) Project Description: Implements the Citywide visual enhancement program by adding monuments and related improvements at key locations throughout the City. The Phase 1B includes monumentation at Peyton Drive and SR- 71 and wayfinding/enhancements to the intersection of Peyton Drive and Grand Avenue. Funding Source: Gas Tax- $305,300; Landscape and Lighting District-$44,300; General City Facilities Fee Fund - $303,700 Prior Expenditures: $603,900 2007/08 Roll Over: $453,300 2008/09 Budget: $200,000 Total Project Estimate: $1,257,200 Project Name: Government Center Phase I—Civic Center Project Number: F04001 Program Year Initiated: 2003/04 Construction Year: 2006/07 Project Description: Construction of a new, permanent Civic Center, Funding Source: 2006 Community Facilities District (CFD) Proceeds - $10,110,400; 2007 Certificates of Participation (COP) - $7,333,800; and General Facilities Fee - $683,900 Prior Expenditures: $8,296,800 2007/08 Roll Over: $17,647,400 2008/09 Budget: $480,700 Total Project Estimate: $26,424,900 M 17 PUBLIC FACILITIES PROJECTS (continued) Project Name: Government Center Phase I — Police Station Project Number: F04002 Program Year Initiated: 2003/04 Construction Year: 2006/07 Project Description: Construction of a new, permanent Police Station. Funding Source: 2006 Community Facility District (CFD) Proceeds - $6,164,900; and 2007 Certificates of Participation (COP)- $2,030,400 Prior Expenditures: $5,284,400 2007108 Roll Over: $8,163,200 2008109 Budget: $32,100 Total Project Estimate: $13,479,700 Project Name: Fire District Headquarters Project Number: F04003 Program Year Initiated: 2003/04 Construction Year: 2006/07 Project Description: Construction of a new, permanent Fire District Headquarters Building, Funding Source: 2006 Community Facilities District (CFD) Proceeds -$2,712,700; 2007 Certificates of Participation (COP) - $463,600; and Contribution from Chino Valley Independent Fire District (CVIFD) - $1,416,800 Prior Expenditures: $2,044,900 2007/08 Roll Over: $4,593,100 Total Project Estimate: $6,638,800 Project Name: Chino Hills Branch Library Project Number: F04004 Program Year Initiated: 2003/04 Construction Year: 2006/07 Project Description: Construction of a new, permanent Chino Hills Branch Library. Funding Source; 2006 Community Facilities District (CFD) Proceeds - $5,671,700; and 2007 Certificates of Participation (COP) - $2,765,000 Prior Expenditures: $4,479,300 2007108 Roll Over: $8,266,500 2008/09 Budget: $170,200 Total Project Estimate: $12,916,000 M 18 PUBLIC FACILITIES PROJECTS (continued) Project Name: The Shoppes - Residential Project Number: F05006 Program Year Initiated: 2004/05 Construction Year: Future Project Description: Services of an architect and engineer to prepare the documents required to obtain entitlement of the residential component of The Shoppes Funding Source: General Fund (Proceeds from sale of residential property) Prior Expenditures: $1,028,700 2007/08 Roll Over: $17,600 Total Project Estimate: $1,046,300 Project Name: New Community Park - Residential Project Number: F05007 Program Year Initiated: 2004/05 Construction Year: Future Project Description: Architectural and engineering services required to obtain entitlement for the residential portion of the New Community Park. Funding Source: General Fund (Proceeds from sale of residential property) Prior Expenditures: $802,200 2007/08 Roll Over: $33,100 Total Project Estimate: $835,300 Project Name: Mystic Canyon Recreation Building Replacement Project Number: F05008 Program Year Initiated: 2004/05 Construction Year: 2008/09 Project Description: Replacement of an aged modular building with a 2,000 square foot permanent facility to support Tiny Tots programming at Mystic Canyon Park. Funding Source: General Fund 2007/08 Roll Over: $150,000 Future Budget: $1,070,000 Total Project Estimate: $1,220,000 M 19 PUBLIC FACILITIES PROJECTS (continued) Project Name: Government Center— Parking Structure Project Number: F05010 Program Year Initiated: 2005106 Construction Year: 2007/08 Project Description: Parking Structure located directly behind the Post Office to serve the Government Center. Funding Source: Community Facilities District (CFD) No. 1 - $1,635,700; CFD No. 2 - $3,053,500; CFD No, 4- $1,090,600; CFD No. 5- $3,707,600; CFD No. 6 - $436,200; and CFD No. 8 - $981,600 Prior Expenditures: $558,500 2007/08 Roll Over: $10,905,200 Total Project Estimate: $11,463,700 Project Name: Pipeline Avenue Community Center Project Number: F07002 Program Year Initiated: 2006/07 Construction Year: 2007/08 Project Description: Construct a new, 17,000 square foot Community Center at 14575 Pipeline Avenue (the former City Yard site). Funds granted by County of Sari Bernardino. Funding Source: New Community Center Construction Fund Prior Expenditures: $32,600 2007/08 Roll Over: $5,967,400 Total Project Estimate: $6,000,000 Project Name: Council Chambers Broadcast Room Project Number: F08001 Program Year Initiated: 2007/08 Construction Year: 2007/08 Project Description: Design system, procure and install equipment, and provide training for Council Chamber Broadcast Room. Funding Source: General Fund -$247,200 (grant funds received); 2007 Certificates of Participation (COP) - $32,800 Prior Expenditures: $20,000 2007/08 Roll Over: $280,000 Total Project Estimate: $300,000 114 2 0 PUBLIC FACILITIES PROJECTS (continued) Project Name: Material Storage Upgrade and Water Clarifier Project Number; F08004 Program Year Initiated: 2007108 Construction Year: 2008/09 Project Description: Install overhead cover; increase wall length for open storage (sand and wood chips); lengthen apron area by 1,000 square feet; and install a water clarifier to remove contaminants prior to entry into the storm drain system. Funding Source: General Fund - $28,000; Landscape and Lighting District- Administration - $34,800; Water Utility Fund - $72,300; and Sewer Utility Fund -$16,000 2007/08 Roll Over: $151,100 Total Project Estimate: $151,100 Project Name: McCoy Equestrian Center Master Plan Project Number: F08008 Program Year Initiated: 2007/08 Construction Year: unknown Project Description: Master Plan for future amenities at the McCoy Equestrian Center. Funding Source: General Fund (Donation) - $37,100 2007/08 Roll Over: $37,100 Total Project Estimate: $37,100 Project Name: Modify Shops Areas at the City Yard Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Modify receiving office and workshop area to allow for covered vehicle repair area, Funding Source: General Fund -$7,000; Landscape and Lighting District- Administration - $6,000; Water Utility Fund - $6,000; and Sewer Utility Fund -$6,000 2008/09 Budget: $25,000 Total Project Estimate: $25,000 M 21 PUBLIC FACILITIES PROJECTS (continued) Project Name: City Yard Parking Lot Seal Coat Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Seal Coat parking lot at City Yard (seven year maintenance cycle). Funding Source: General Fund - $7,500; Landscape and Lighting District - Administration - $7,500; Water Utility Fund - $7,500; and Sewer Utility Fund - $7,500 2008/09 Budget: $30,000 Total Project Estimate: $30,000 Project Name: Park Restroom Improvements Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Install electronic door locks to reduce need to manually open & close restrooms on a daily basis, Install skylights at restrooms to provide interior lighting during daylight hours (energy savings). Restrooms located in Danbury Park; Fairfield Ranch Park; and Crossroad Park (South). Funding Source: General Fund - $14,000; Park Maintenance Fund - $7,000 2008/09 Budget: $21,000 Total Project Estimate: $21,000 Project Name: City Yard Administration Roof Project Number; New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Resurface roof address deterioration (seven year maintenance cycle). Funding Source: General Fund - $15,000; Landscape and Lighting District - Administration - $15,000; Water Utility Fund - $15,000; and Sewer Utility Fund - $15,000 2008/09 Budget: $60,000 Total Project Estimate: $60,000 M 22 PUBLIC FACILITIES PROJECTS (continued) Project Name: Emergency Generator Switch Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Install permanent switchgear in building to provide an Edison- approved connection for the trailer-mounted emergency generator. Funding Source: General Fund 2008/09 Budget: $11,000 Total Project Estimate: $11,000 Project Name: McCoy Equestrian Center Upgrades Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Community Center: paint interior columns; install drinking fountain, ice machine, and additional electrical outlets. Residence: install ice machine; Parking Lot: add outdoor electrical in support of Farmer's Market. Funding Source: General Fund 2008/09 Budget: $13,200 Total Project Estimate: $13,200 M 23 '.4:4, 01.' ..,,Ar .: -1;y4A .:.1416 . ,,, „,,, .. . :. „...,,..,., . . ..,. . .,y/500t+'- ,,i. i- • , ,:.? I.' 1., :40 w,-'- r 4 F •• !,' • 'ti ky r .: '4. "hii,:"±! CITY OF CHINO HILLS INCORPORATU1 9 9 1 I . . I . _1 This page intentionally left blank. M 24 PARS/OPEN SPACE Project Name: Bird Farm Park Project Number: 800212 Program Year Initiated: 1998/99 Construction Year: 2008/09 Project Description: Development of a community park in the Los Serranos neighborhood. Amenities include two lighted baseball fields, a tot lot, restrooms and parking. This initial funding includes land acquisition and preliminary design. Funding Source: Community Facilities District (CFD) No. 5 Prior Expenditures: $200 2007108 Roil Over: $989,800 Future Budget: $2,757,000 Total Project Estimate: $3,747,000 Project Name: Galstlan Park Project Number: 800289 Program Year Initiated: 2000/01 Construction Year: 2008/09 Project Description: Construction of park improvements on nearly two acres of land dedicated to the City for that purpose as part of a development project, The ultimate plan includes acquisition of an adjacent, four- acre parcel. Amenities include a tennis court, a lighted soccer field, a playground, tot lot, restrooms and parking. Initial funding is for design only. Funding Source: General Fund (In Lieu Fee) - $49,100; General Fund - $360,000; Community Facilities District (CFD) No. 5 - $30,700 Prior Expenditures: $200 2007108 Roll Over: $439,800 Future Budget: $3,451,800 Total Project Estimate: $3,891,800 M 25 PARKS/OPEN SPACE (continued) Project Name: Chino Hills Dog Park Project Number: 800349 Program Year Initiated: 2001102 Construction Year: Future Project Description: Construction of a Dog Park in the City at a location to be determined. Funding Source: General Fund (Unfunded Donations) 2007108 Roll Over: $189,000 Total Project Estimate: $189,000 Project Name: Grand Avenue Park Turf and Soil Replacement Project Number: 800355 Program Year Initiated: 2001102 Construction Year: 2007/08 Project Description: Replacement of the existing turf and soil with artificial turf for two soccer fields at Grand Avenue Park, Funding Source: Landscape and Lighting District Prior Expenditures: $200 2007/08 Roll Over: $499,800 Future Budget: unknown Total Project Estimate: unknown Project Name: Crossroads Park North Restroom Enlargement Project Number: 800392 Program Year Initiated: 2003/04 Construction Year: 2007/08 Project Description: Enlargement of the restroom facilities at Crossroads Park North. Funding Source: Park Maintenance Fund Prior Expenditures: $2,400 2007/08 Roll Over: $72,600 Total Project Estimate: $75,000 M 26 PARKS/OPEN SPACE (continued) Project Name: English Springs Park Restroom Project Number: 800394 Program Year Initiated: 2003/04 Construction Year: 2007/08 Project Description; Construction of additional restroom facilities at English Springs Park. Funding Source: Community Facilities District (CFD) No. 2 Prior Expenditures: $1,100 2007/08 Roll Over: $168,900 Total Project Estimate: $170,000 Project Name: Torrey Pines Park Modifications Project Number: P05007 Program Year Initiated: 2004/05 Construction Year: 2008/09 Project Description: Implementation of a re-design of the Torrey Pines Park equestrian staging area predominantly to serve the Tiny Tots Program. Amenities include a 2,000 square foot building; two play structures and parking improvements. Initial funding is for design. Funding Source: General Fund -$200,000; Park and Recreation Fee Fund - $119,500; Landscape and Lighting District- $24,000 Prior Expenditures: $6,300 2007/08 Roll Over: $343,500 Future Budget: $1,486,300 Total Project Estimate: $1,836,100 M 27 PARKS/OPEN SPACE (continued) Project Name: Big League Dreams Field and Skate Park Enhancements Project Number: P05019 Program Year Initiated: 2005/06 Construction Year: 2008/09 (first phase) Project Description: Provides for construction of one additional, non-replica, lighted ball field at the Big League Dreams Sports Park. Future work includes enhancements to the corporate picnic area and enhancements to the existing skate park including construction of a restroom, constructing additional ramps, bowls, and rails on the grass area adjacent to the skate park, installing grandstands/ bleachers, and installing fencing around the entire facility. Funding Source: General Fund -$225,000; Landscape and Lighting District-$10,900; Community Facilities District(CFD) No. 5 - $99,900 Prior Expenditures: $55,500 2007/08 Roll Over: $335,800 Future Budget: $3,547,300 Total Project Estimate: $3,938,600 Project Name: Richland Pinehurst Community Park Project Number: P05003 Program Year Initiated: 2005/06 Construction Year: 2008/09 Project Description: This project will improve 14.83 acres of land east of Butterfield Ranch Road and north of Sagebrush Street to construct a new community park consistent with the Park Master Plan Update. The project includes acquisition of a portion of the adjacent parcel being privately developed. Amenities include four lighted soccer fields, a tot lot, restrooms, and a 2,000 square foot community building. Initial funding is for design. Funding Source: General Fund (In Lieu Fee) 2007/08 Roll Over: $1,060,000 Future Budget: $7,602,000 Total Project Estimate: $8,662,000 M 28 PARKS/OPEN SPACE (continued) Project Name: Basketball Court Lighting Project Number: P07001 Program Year Initiated: 2006/07 Construction Year: 2008109 Project Description: Light existing full court basketball court at Crossroads Park and Fairfield Ranch Park. Funding Source: General Fund - $9,000; Park Maintenance Fund - $9,000 2007108 Roll Over: $18,000 Total Project Estimate: $18,000 Project Name: Chino Hills Trail Sign Project Project Number: P07003 Program Year Initiated: 2006/07 Construction Year: 2008/09 Project Description: Install trail signs & mile markers on selected trails in conjunction with the Trail System Maser Plan. Funding Source: Grant (San Bernardino County) 2007108 Roll Over: $19,300 Total Project Estimate: $19,300 Project Name: Grand Avenue Park Storage Building Project Number: F08002 Program Year Initiated: 2007/08 Construction Year: 2008/09 Project Description: Construct a 10-foot by 20-foot storage building similar to the look of the office building at Grand Avenue Park. Funding Source: General Fund 2007/08 Rollover: $25,000 2008/09 Budget: $50,000 Total Project Estimate: $75,000 M 29 PARKS/OPEN SPACE (continued) Project Name: McCoy Equestrian Center Parking Lot Paving Project Number: F08005 Program Year Initiated: 2007/08 Construction Year: 2008/09 Project Description: Installation of asphalt in the unpaved area of the parking lot at the McCoy Equestrian and Recreation center. Funding Source: General Fund (Donations) 2007/08 Roll Over: $15,000 Total Project Estimate: $15,000 Project Name: Soccer Facility Project Project Number: P08002 Program Year Initiated: 2007/08 Construction Year: Future Project Description: Project will construct a new soccer complex adjacent to Fairfield Ranch Road and Pine Avenue. Initial funding is for environmental review and preliminary design. Funding Source: General Fund Prior Expenditures: $1,200 2007/08 Roll Over: $98,800 Future Budget: unknown Total Project Estimate: unknown Project Name: Roof Repairs —Various Parks Project Number: F08003 Program Year Initiated: 2007/08 Construction Year: 2008/09 Project Description: Replace tiled roof with seamless metal roof(similar to Grand Avenue Park) at Torrey Pines Park, Cross Roads Park South, Danbury Park; and Alterra Park. Funding Source: General Fund -$15,000; Park Maintenance Fund - $8,000; Landscape and Lighting District- $18,000 2007/08 Roll Over: $41,000 Total Project Estimate: $41,000 M 30 PARKS/OPEN SPACE (continued) Project Name: Los Serranos Park Project Number: P08003 Program Year Initiated: 2007/08 Construction Year: unknown Project Description: Conceptual design of a five-acre site located near the intersection of Los Serranos County Club Drive and Yorba Avenue. Funding Source: Community Facilities District(CFD) No. 5 2007/08 Roll Over: $35,000 Future Budget: unknown Total Project Estimate: unknown Project Name: Civic Center Reuse Project Number: F08007 Program Year Initiated: 2007108 Construction Year: unknown Project Description: Conceptual design for the interim reuse of the existing civic center site for recreational purposes. Funding Source: General Fund 2007/08 Roll Over: $53,500 Future Budget: unknown Total Project Estimate: unknown Project Name: Park Improvement Project (Annual - FY 08/09) Project Number: New Program Year Initiated: 2008/09 Construction Year: Annual Project Project Description: Annual project to replace park equipment, resurface parking lots, and resurface playing fields as necessary at various parks. Funding Source: General Fund - $70,000; Park Maintenance Fund - $94,500; Landscape and Lighting District- $206,000 2008/09 Budget: $370,500 Total Project Estimate: $370,500 M 31 inued) Project Name: Park Facilities Painting & Repairs (Annual —08109) Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Annual project to provide funding for painting and repairs to facilities at various parks. Work includes painting interior of restrooms; minor roof repairs; and repairs to damaged sidewalks at Butterfield, Hunter's Hill, Rincon, and Torrey Pines Parks. Work also includes painting the fence at Grand Avenue Park and replacing existing walkway lighting at Cross Roads Park North. Funding Source: General Fund - $45,800; Landscape & Lighting District- $20,000; Park Maintenance Fund - $10,000 2008/09 Budget: $75,800 Total Project Estimate: $75,800 Project Name: Skate Park Parking Lot Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Pave existing rock parking lot. Funding Source: General Fund 2008/09 Budget: $20,000 Total Project Estimate: $20,000 Project Name: Community Park Office Renovation Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Modify wall between concession room and staff office to increase size and provide for a public service counter. Funding Source: Park Maintenance Fund 2008/09 Budget: $30,000 Total Project Estimate: $30,000 M 32 PARKS/OPEN SPACE (continued) Project Name: Community Park Maintenance Building Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Provide storage shelving and cabinets; install a ventilation fan; and increase concrete pad area to facilitate loading & unloading equipment and supplies. Funding Source: Park Maintenance Fund 2008/09 Budget: $19,600 Total Project Estimate: $19,600 Project Name: Community Park Restroom Retrofit Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Install exposed toilets & urinals due to lack of plumbing chase; install drywall in restroom to eliminate need for chain link fence "wall"; install exterior locking system. Funding Source: Park Maintenance Fund 2008/09 Budget: $26,500 Total Project Estimate: $26,500 Project Name: Park Facilities Energy Efficiency Study Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Evaluate various Park facilities for energy improvements including retrofit of facilities for better energy efficiency and evaluation for alternative energy sources (e.g., solar panels). Funding Source: Park Maintenance Fund—$20,000; Landscape & Lighting District- $80,000 2008/09 Budget: $100,000 Total Project Estimate: $100,000 M 33 5 41145‘ � ! ,e' x •gyp y.4 4,i r u 7..., y' +'I CITY OF CHINO HILLS INCORPORATED 1 9 9 1 This page intentionally left blank. M34 LANDSCAPE PROJECTS Project Name: Plant Restoration and Irrigation Upgrades (Annual— FY 08/09) Project Number: New Program Year Initiated: 2008/09 Construction Year: Annual Project Project Description: Plant restoration, irrigation repairs, and upgrade parkways, medians, and landscape areas at various locations throughout the City. Funding Source: General Fund -$47,000; Park Maintenance Fund * $40,000; Landscape & Lighting District- $267,000 2008/09 Budget: $354,000 Total Project Estimate: $354,000 M35 ithatoo C, t y}ke • • w r 44", 1.1w +M 7�A .1 .r #: t 1 *. + a �l%'•r ^T -,1„'•-•_•• 4{,r:+ '��w.,71r41. -'R ''�,r. •,7.aY. CITY OF CHINO HILLS INCORPORATED 1 9 9 1 II �I I I I III This page intentionally left blank. M36 WATER PROJECTS Project Name: Supervisory Control and Data Acquisition System (SCADA) Project Number: 800162 Program Year Initiated: 1997/98 Construction Year: 2007/08 Project Description: Phase I of this project will develop a system-wide plan to modify the existing Citywide telemetry system. The final plan will prioritize need to maximize system efficiency. Funding Source: Water Facilities Fee Fund Prior Expenditures: $319,500 2007/08 Roll Over: $280,400 2008/09 Budget: $919,600 Total Project Estimate: $1,519,500 Project Name: Sleepy Hollow Water Main Replacement-- Master Design Project Number: 800404 Program Year Initiated: 2004/05 Construction Year: Future Project Description: Develop a specific plan to replace/upgrade existing water facilities at the Sleepy Hollow area. Funding Source: Water Utility Fee Fund Prior Expenditures: $159,200 2007/08 Roll Over: $67,700 Total Project Estimate: $226,900 Project Name: Rolling Ridge Water Main Replacement— Phase 11 Project Number: W05001 Program Year Initiated: 2005/06 Construction Year: 2007/08 Project Description: Replace 4,020 linear feet of main line with associated appurtenances. Street impacted include Wandering Ridge Road, Moon Shadow Place, Meadow Crest Court, a portion of Olympic View Drive and Royal Ridge Drive. Funding Source: Water Utility Fee Fund Prior Expenditures: $53,100 2007/08 Roll Over: $633,000 Total Project Estimate: $686,100 M 37 WATER PROJECTS (continued) Project Name: Arsenic Remediation in City Wells Project Number: W06002 Program Year Initiated: 2005/06 Construction Year: 2008/09 Project Description: Design and construct improvements to provide arsenic remediation for Wells 15 and 19. Funding Source: Water Utility Fund 2007108 Roll Over: $300,000 Future Budget: $1,700,000 Total Project Estimate: $2,000,000 Project Name: Ilex Street Water Pipeline Upgrade Project Number: W07001 Program Year Initiated: 2006/07 Construction Year: 2008/09 Project Description: Replace 600 feet of six-inch pipeline with ten inch pipeline to provide sufficient fireflow capacity to Townsend Jr. High School, Funding Source: Water Utility Fund 2007/08 Rollover: $134,500 Total Project Estimate: $134,500 Project Name: Upgrade Pressure Reducing Stations (Phase I) Project Number: W07003 Program Year Initiated: 2006/07 Construction Year: 2008/09 Project Description: Upgrade pressure reducing stations (PRS) identified in Water Master Plan as V02, V08, V10, V11, V12, V14, V16, V18, V20, V22, V24, V26, V28, V30, V34, and V38. Funding Source: Water Utility Fund 2007/08 Roll Over: $755,000 Total Project Estimate: $755,000 M 38 Aa.I �:a�a�hJ�wil•'at.DJsI(u��ra'I Project Name: Well 16 Connection Project Project Number: W08001 Program Year Initiated: 2007/08 Construction Year: 2008/09 Project Description: Design and construct a pipeline to connect Well 16 to the Monte Vista Water District Interconnection in the vicinity of Schaefer Avenue and Ramona Avenue. Funding Source: Water Utility Fund 2007/08 Roll Over: $85,000 Total Project Estimate: $85,000 Project Name: Booster Pump 14 Improvements Project Number: W08002 Program Year Initiated: 2007/08 Construction Year: 2008/09 Project Description: Redesign & improve Booster Pump 14 Funding Source: Water Utility Fund 2007/08 Roll Over: $170,000 Total Project Estimate: $170,000 Project Name: Rehabilitation of Wells 1A and 7A Project Number: W08003 Program Year Initiated: 2007/08 Construction Year: 2008/09 Project Description: Remove and replace pump and motor; remove and install column tube and shaft; video inspect, clean and reinspect casing —all for two wells. Funding Source: Water Utility Fund 2007/08 Roll Over: $120,000 Total Project Estimate: $120,000 M 39 WATER PROJECTS (continued) Project Name: Replacement of Tank Project Number: New Program Year Initiated: 2008109 Construction Year: 2008/09 Project Description: Replace Pneumatic Tank No. R-7 as it is no longer economically repairable. Funding Source: Water Utility Fund 2008/09 Budget: $40,200 Total Project Estimate: $40,200 Project Name: Well No. 5 Water Softener Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Install a water softener at Well No. 5 to reduce high calcium content in water prior to introduction to the potable water system. Funding Source: Water Utility Fund 2008/09 Budget: $600,000 Total Project Estimate: $600,000 M 40 RECYCLED WATER PROJECTS Project Name: Pipeline Avenue Recycled Water Line Project Number: 800418 Program Year Initiated: 2003/04 Construction Year: 2007/08 Project Description: Construction of a 16-inch recycled water line from the intersection of Sequel Canyon Parkway and Pipeline Avenue, north along Pipeline Avenue to Woodview Road, and southwesterly along Woodview Road to the intersection of Peyton Drive. Pursuing grant from State Water Resources Control Board (Prop_ 50) Funding Source: Water Facilities Fee Fund $1,576,900; Grant Fund - $135,000 Prior Expenditures: $66,800 2007108 Roll Over: $1,711,900 Total Project Estimate: $1,778,700 Project Name: High Zone Recycled Water System Project Number: W06001 Program Year Initiated: 2005/06 Construction Year: 2007/08 Project Description; Construct a recycled water main, a two million gallon recycled water reservoir and a half million gallon recycled reservoir to serve Vellano and neighboring developments. Pursuing grant from State Water Resources Control Board (Prop. 50) Funding Source: Developer Contribution - $2,672,500; Water Facility Fee Fund - $637,200; Grant Fund - $1,092,300 Prior Expenditures: $259,800 2007/08 Roll Over: $4,402,000 Total Project Estimate: $4,661,800 M 41 RECYCLED WATER PROJECTS (continued) Project Name: Intermediate Zone Recycled Water Reservoir Project Number: W07002 Program Year Initiated: 2006/07 Construction Year: 2006/07 Project Description: Construct a two million gallon recycled water reservoir to serve intermediate zone located southwest of Soquel Canyon Parkway and Pipeline Avenue. Pursuing grant from State Water Resources Control Board (Prop. 50) Funding Source: Water Facilities Fee Fund - $1,871,500; Grant Fund - $634,600 Prior Expenditures: $82,300 2007708 Roll Over: $2,506,100 Total Project Estimate: $2,588,400 Project Name: Additional Pump at Soquel Canyon Pump Station Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Supply and install additional pump at Soquel Canyon Pump Station to handle increased recycled water capacity. Funding Source: Water Facilities Fee Fund 2008/09 Budget: $100,000 Total Project Estimate: $100,000 M 42 SEWER/STORM DRAIN PROJECTS Project Name: Los Serranos Channel Mitigation Project Project Number: 800326 Program Year Initiated: 2000/01 Construction Year: Ongoing Project Description: This project will provide for the creation of approximately nine acres of mitigation area for wildlife habitat. Funding Source: General Fund - $52,600; Storm Drain Facilities Fee Fund .. $75,500; Community Facilities District (CFD) No. 5 - $105,000 Prior Expenditures: $769,400 2007/08 Roll Over: $233,100 Total Project Estimate: $1,002,500 Project Name: English Channel Improvements Project Number: 800360 Program Year Initiated; 2001/02 Construction Year: 2007/08 Project Description: Construction of a box culvert and inlet/outlet transition on English Channel at Peyton Drive, south of Eucalyptus Avenue. Funding Source. Storm Drain Facilities Fee Fund - $2,292,700; Grant Fund (San Bernardino County Flood Control District)— $1,809,500; Grant Fund (EPA) - $101,800; Community Facilities District (CFD) No. 2 - $328,300 Prior Expenditures: $267,700 2007/08 Rall Over: $4,532,300 Total Project Estimate: $4,800,000 Project Name: Sewer Access Roads Project Project Number: D05005 Program Year Initiated: 2005/06 Construction Year: 2006/07 Project Description: Construction of a new road to gain access to the sewer line for the purpose of maintenance at Hunters Hill Park and Townsend Junior High School. Funding Source: Sewer Utility Fund Prior Expenditures: $5,700 2007/08 Roll Over: $60,000 Total Project Estimate: $65,700 M 43 ^ 411 " ' _ SII 1 . 8 Project Name: Hickory Lane Drainage Improvements Project Number: D06003 Program Year Initiated: 2005/06 Construction Year: 2008/09 Project Description: Construct drainage improvements to mitigate recurring flooding on Hickory Lane. Pending completion of Storm Drain Master Plan. Funding Source: Gas Tax 2007108 Roll Over: $100,000 Total Project Estimate: $100,000 Project Name: Regrade Sewer Line at Sky View/Peyton Drive Project Number: 007002 Program Year Initiated: 2006/07 Construction Year: 2008/09 Project Description: Regrade 8-inch sewer line. Outlet too low in manhole. Funding Source: Sewer Utility Fund 2007108 Roll Over: $70,000 Total Project Estimate: $10,000 Project Name: Relocate Clay Pipe - Eucalyptus Project Number: D07003 Program Year Initiated: 2006/07 Construction Year: 2008/09 Project Description: Relocate 1,874 feet of 12-inch clay pipe into middle of Eucalyptus, south of Boy's Republic, due to pine tree roots infiltrating sewer pipe. Funding Source: Sewer Utility Fund Prior Expenditures: $100 2007/08 Roil Over: $243,900 Total Project Estimate: $244,000 M 44 Project Name: Sewer Main Repair-• Boys Republic Project Number: 007004 Program Year Initiated: 2006/07 Construction Year: 2008/09 Project Description: Repair 18-inch clay joint on sewer main. Funding Source: Sewer Utility Fund 2007/08 Roll Over: $10,000 Total Project Estimate: $10,000 Project Name: Widening of CFD-9 Channel Access Road Project Number: 008001 Program Year Initiated: 2007/08 Construction Year: 2008/09 Project Description: This project will widen the access road at two curved areas to allow access by oversized maintenance equipment. Funding Source: General Fund 2007/08 Roll Over: $25,000 Total Project Estimate: $25,000 Project Name: Pipeline Avenue to Woodview Road Sewer Line Modification Project Number: D08002 Program Year Initiated: 2007/08 Construction Year: 2008/09 Project Description: This project will address an on-going drainage issue. It involves modification of the sewer line and manhole behind 15777 Country Club Drive to handle the increased flow from the new homes at Soquel Canyon Parkway and Pipeline Avenue. Funding Source: Sewer Utility Fund 2007/08 Roll Over: $83,600 Total Project Estimate; $83,600 M 45 i `' i' g '` } IN PROJECTS (continued) Project Name: Repairs to Sewer Lines and Lift Stations (Annual) Project Number: D08003 Program Year Initiated: 2007/08 Construction Year: Annual Project Project Description: First year of a multi-year project to address small areas of sewer line flaws such as sagging. Locations identified as a result of video sewer line inspection program. Funding Source: Sewer Utility Fund 2007108 Roil Over: $75,000 2008/09 Budget: $100,000 Total Project Estimate: $175,000 Project Name: Agate Subdrain Improvements Project Number: D08004 Program Year Initiated: 2007/08 Construction Year: 2008/09 Project Description: This project will address a ground water issue which is contributing to the deterioration of pavement. It involves installation of a 6-inch subdrain to collect groundwater on Agate Drive beginning at Slate Drive and continuing for approximately 1,300 linear feet. Funding Source: Measure 2007/08 Roil Over: $77,000 Total Project Estimate: $77,000 Project Name: Springer Court Drainage Mitigation Project Number: D08005 Program Year Initiated: 2007/08 Construction Year: 2008/09 Project Description: This project will address an on-going drainage issue. It involves installation of approximately 900 linear feet of 6-inch drain pipe from Springer Court to Hawk Road and Chino Hills Parkway, Funding Source: Gas Tax- $59,300: Developer Contribution -$22,000 2007/08 Roll Over: $81,300 Total Project Estimate: $81,300 M 46 SEWER/STORM DRAIN PROJECTS (continued) Project Name: Soquel Canyon/Butterfield Ranch Road Catch Basin Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: Tie existing catch basin in to storm drain in Soquel Canyon Parkway. This project will correct a drainage issue at the southeast corner of Soquel Canyon and Butterfield Ranch Road Funding Source: General Fund 2008/09 Budget: $50,000 Total Project Estimate: $50,000 Project Name: Fairfield Ranch Lift Station Makeup Water Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: This project will provide an additional water source at the sewer lift station to prevent the build up of corrosive sewer gasses. Funding Source: Sewer Utility Fund 2008/09 Budget: $25,000 Total Project Estimate: $25,000 Project Name: Pomona Rincon Lift Station Block Wall Project Number: New Program Year Initiated: 2008/09 Construction Year: 2008/09 Project Description: This project will rebuild/repair the retaining wall at the Pomona Rincon Sewer Lift station. Funding Source: Sewer Utility Fund 2008/09 Budget: $25,000 Total Project Estimate: $25,000 M47 SEWER/STORM DRAIN PROJECTS (continued) Project Name: Raise Manholes— Pine Avenue & SR-71 Project Number: New Program Year Initiated: 2008109 Construction Year: 2008/09 Project Description: Raise manholes at Pine Avenue & SR-71 which are approximately 17 feet below grade. Funding Source: Sewer Utility Fund 2008!09 Budget: $38,100 Total Project Estimate: $38,100 M 48 DEVELOPER FUNDED PROJECTS PARKS/OPEN SPACE Project Name: Wickman Elementary School Multi-Purpose Trail Project Number: 800351 Program Year Initiated: 2001102 Construction Year: Future Project Description: Construction of a trail at the Wickman Elementary School site, Funding Source: Developer Funded 2007108 Roll Over: $25,000 Total Project Estimate: $25,000 Project Name: Vellano Multi-Purpose Trail - East Project Number: P05009 Program Year Initiated: 2004/05 Construction Year: Future Project Description: Construction of a trail along the Woodview Road alignment from west of Medlar Lane to points northwest. Funding Source: Developer Funded 2007108 Roll Over: $250,000 Total Project Estimate: $250,000 Project Name: Pine Valley Estates—Open Space Rehabilitation Project Number: P05011 Program Year Initiated: 2004/05 Construction Year: Future Project Description: Planting, erosion control, hardscape. Funding Source: Developer Funded 2007108 Roll Over: $60,000 Total Project Estimate: $60,000 M 49 ■�Ja1U�t�JJ4:• 'f 11 IJ�''Jl'1i1i 1 hr+'"I !Jflfy1lft!I� PARKS/OPEN SPACE (continued) Project Name: Pine Valley Estates —Trail System Project Number: P05012 Program Year Initiated: 2004/05 Construction Year: Future Project Description: Trails, trailhead, trail bridge, retaining walls, shelter. Funding Source; Developer Funded 2007108 Roll Over: $130,000 Total Project Estimate: $130,000 Project Name: Vellano—Trails East Project Number: P05017 Program Year Initiated: 2004/05 Construction Year: Future Project Description: Master plan of trails for eastern Vellano Funding Source: Developer Funded 2007/08 Roll Over: $125,000 Total Project Estimate: $125,000 Project Name: Vellano—Trails West Project Number: P05018 Program Year Initiated: 2004/05 Construction Year: Future Project Description: Master plan of trails for western Vellano Funding Source: Developer Funded 2007!08 Roll Over: $175,000 Total Project Estimate: $175,000 M 50 maajamagualugimiaawasitaia PARKS/OPEN SPACE (continued) Project Name: Canyon Estates—Trails (TR 16104) Project Number: P05020 Program Year Initiated: 2004/05 Construction Year: Future Project Description: Trails for Tract 16104. Funding Source; Developer Funded 2007108 Roll Over: $175,000 Total Project Estimate: $175,000 M 51 DEVELOPER FUNDED PROJECTS (continued) LANDSCAPE PROJECTS Project Name: Canyon Estates—Soquel Canyon Parkway Medians Project Number: L05002 Program Year Initiated: 2004/05 Construction Year: Future Project Description: Landscaping of Soquel Canyon Parkway medians. Funding Source: Developer Funded 2007/08 Roll Over: $80,000 Total Project Estimate: $80,000 Project Name: Canyon Estates—Water Tank Landscape Project Number: L05003 Program Year Initiated: 2004/05 Construction Year: Future Project Description: Landscaping of Water Tank Lot. Funding Source: Developer Funded 2007108 Roll Over: $25,000 Total Project Estimate: $25,000 Project Name: Ridgegate Water Tank Landscape Project Number: L05006 Program Year Initiated: 2004/05 Construction Year: Future Project Description: Planting, erosion control, retaining walls, etc. Funding Source: Developer Funded 2007/08 Roll Over: $60,000 Total Project Estimate: $60,000 M 52 9 i " • ■ I D " ' • i e• ' I - • WATER PROJECTS Project Name: Water Booster -Canyon Hills Project Number: W07007 Program Year Initiated; 2006/07 Construction Year: Future Project Description: Construct a water pressure booster to support delivery of water within the Canyon Hills development Funding Source: Developer Funded 2007108 Roll Over: $640,300 Total Project Estimate: $640,300 Project Name: Water Booster - Fieldstone Project Number: W07008 Program Year Initiated: 2006/07 Construction Year: Future Project Description: Construct a water pressure booster to support delivery of water within the Fieldstone development Funding Source: Developer Funded 2007/08 Roll Over: $750,000 Total Project Estimate: $750,000 M 53 I • " �- f � I V . - continue.) SEWERISTORM DRAIN PROJECTS Project Name: Sower Lift Station —Canyon Hills Project Number: 007007 Program Year Initiated: 2006/07 Construction Year: Future Project Description: Construct a sewer lift station to support the Canyon Hills development Funding Source: Developer Funded 2007/08 Roll Over: $786,000 Total Project Estimate: $786,000 M 54 bONG TERM CITY OF CHINO HILLS FISCAL YEAR 2008109 THROUGH 2012/13 `i.i ie. Ili:IV11.+1r:%11r:.1NI1►'[I;II Min IVII 4j■ri{I1c 011i'►I The Long-Term Capital Improvement Program accompanies the Five Year Operating Program in establishing the framework for the period from July 1, 2008, through June 30, 2013, and provides a bridge between the City's planning and budgeting processes. It emphasizes developing a plan of action to properly maintain the existing infrastructure in a sound physical condition, as well as providing new facilities to support future development and growth. The CIP is a plan for short and long-range capital acquisition and development as funding becomes available. The recommended program contains project priorities on a fiscal year basis and recognizes that the completion of some projects, due to their complexity and funding, will span a number of program years. Projects and funding sources listed in the CIP for years other than year one are not authorized until the annual budget for those years is adopted by the City Council. Years two through five serve only as a guide for future planning and are subject to further review and modification in subsequent years by the City Council. The long term CIP estimated total is $209,458,000 Streets $49,713,600 Public Facilities 85,137,500 Parks/Open Space 26,308,700 Landscape Projects 1,154,000 Water 15,466,800 Recycled Water 10,328,900 Sewer/Storm Drain 7,342,200 Developer Funded Projects 14,006,300 Total $209,458,000 N 1 • f .; ,'Itrir 4 • ro vx r r A �-{{ 1 Tsyf 1.' �� } ' l '► ,y 31 •J T � { ,. ;: CITY OF CHINOHALLS I N C 0 R P O 1t A T E I] 1 9 9 1 This page intentionally left blank N 2 CITY OF CHINO HILLS LONG-TERM CAPITAL IMPROVEMENT PROGRAM SUMMARY Project Prior Total Project Number PROJECT Expenditures o5i09 09/10 10/11 11112 17,113 Future Estimate STREETS 500125 Peyton Drive/Eucalyptus Avenue Project $7,975,500 $6,676,300 so $0 $0 $0 $0 $14,651,800 800364 Fairfield Ranch Road,Phase II $79,300 $579,100 $0 $0 $0 $0 $6,241,600 56,900,000 506002 Los Serrancs Infrastructure $100,100 5250.000 50 $0 $0 $0 $3,649,500 $3,899,600 Improvement Project Phase II 507002 Carbon Canyon Road(SR 142) $600 $59,500 $340,000 $0 $0 $0 $0 $400,100 307007 Los Serranos Infrastructure $172,500 $570,000 $1,594,700 $0 $0 $0 $0 $2,337,200 Improvements Phase 16 307010 Chino Hills Bike Lane Demarcation $100 $69,900 $0 $0 $0 $0 $0 $70,000 507011 Los Serranos Infrastructure $35,000 $995,000 $0 $0 $0 $0 $0 $1,033,000 Improvements-SRTS 308002 Overlay/Slurry Seat Program(07/06) $0 $1250,000 50 $0 $0 $0 $0 $1,250,000 508005 Pine Avenue Extension $1,300 $8,700 $0 $0 $0 $0 unknown $10,000 308006 License Plate Read Camera System $0 $50,000 $0 50 50 50 unknown $60,000 New Traffic Signal $0 $200,000 $0 $0 $0 $D $0 $200,000 New Traffic Signal Battery Back Up System $0 $20,000 $20,000 $20,000 $20,000 $20,000 $150,000 $250,000 New Street Improvement Project(Annual) $1,250,000 $1,250,000 $1,250,000 $1,250,000 $1,250,000 $0 $6,250,000 New Circulation Enhancement Program $0 $20,000 $10,000 $10,000 $10,000 $10,000 $0 $60,000 (Annual) New Sidewalk Replacement Program $0 $120,000 $120,000 $120,000 $120,000 $120,000 $0 3600.000 New Striping Program(Annual) $D $50,000 $50,000 $50,000 $50,000 550,000 50 $250,000 New Driver Feedback Signs $0 $27,000 $0 $0 $0 50 50 527,000 New Street Tree Improvement Project 50 $15,000 $15,000 $15,000 $15,000 $15,000 $0 $75,000 (Annual) Future Future Traffic Signals $0 $0 $200,000 $0 $0 50 $0 $200,000 Future Los Serranos Infrastructure $D $0 $0 $0 $0 $0 $3,772,500 $3,772,500 Improvement Project Phase III Future Los Sermons Infrastructure $0 $0 $0 $0 $0 $0 $7,427,400 $7,427,400 Improvement Project Phases IV and V _ Total Streets $8,367,400 $12,210,500 $3,599,700 $1,465,000 $1,455,000 $1,485,000 321,141,000 $49,713,600 PUBLIC FACILITIES 800208 Clly Entrance Monument Signs $603,900 $653,300 $0 $0 $0 $0 $0 $1,257,200 F04001 Government Center,Phase I-Civic $8,296,800 $18,128,100 $0 $0 $0 $0 $0 $26,424.900 Center F04002 Government Center,Phase I-Police $5,284,400 58.195,300 $0 30 50 50 $0 $13,479,700 Station P04003 Fire District Headquarters $2,044,900 $4,593,100 $0 $0 $0 $0 $0 $6,638,000 F04004 Chino Hills Branch Library $4,479,300 $8,436,700 $0 $0 $0 $0 $0 $12,916,000 F05006 The Shoppes-Residential $1,028,700 $17,600 $0 $0 $0 $0 $0 $1,046,300 F05007 New Community Park-Residential $602,200 $33,100 $0 $0 $0 $0 $0 $835,300 F05008 Mystic Canyon Recreation Building $0 $150,000 $1,070,000 $0 $0 50 $0 51,720,000 Replacement F05010 Government Center-Parking Structure $558,500 $10,905,200 $0 $0 $0 $0 $0 $11,463,700 F07002 Pipeline Avenue Community Center $32,600 $5,967,400 50 $0 $0 $0 $0 $6,000,000 F08001 Council Chambers Broadcast Room $20,000 $280,000 $0 $0 $0 $0 $0 $300,000 F08004 Material Storage Upgrade and Water $0 $151,100 $0 $0 $0 $0 $0 $151,100 Clarifier F08008 McCoy Equest,Master Plan $0 $37,100 S0 $0 $0 50 $0 $37,100 New Modify City Yard Shop Areas $0 $25,000 $0 $0 $0 $0 $0 $25,000 New City Yard Parking Lot Seal Coal 50 530,000 50 $0 $0 $D $0 $30,000 New Park Restroom improvements $0 $21,000 $0 $0 $0 $D $0 521,000 New City Yard Administration Roof $0 $60,000 50 $0 $0 $0 $0 $60,000 New Emergency Generator Switch $0 $11,000 $0 $0 $0 SO $0 $11,000 New McCoy Equestrian Center Upgrades $0 $13,200 $0 $0 $0 $0 $0 $13,200 Future Clly Entrance Monument Signs Ph II 50 50 $500,000 5500,000 $500,000 $500,000 $0 $2,000,000 Future Government Center Property Acquisition $0 $0 $0 $0 $0 $0 $1,208,000 51,208,000 (Poiioe Station) Total Public Facilities 523,161,300 $67,708,200 $1,670,000 $500,000 3500,000 $500,000 $1,208,000 $85,137400 N 3 CITY OF CHINO HILLS LONG-TERM CAPITAL IMPROVEMENT PROGRAM SUMMARY Project Prior Total Project Number PROJECT Expenditures 08109 09110 10/11 11112 12113 Future Estimate PARKS/OPEN SPACE 800212 Bird Farm Park $200 5989.800 $0 $0 $0 $0 $2,757,000 $3,747,000 800289 13alslian Park $200 $439,800 $3,451,800 $0 $0 $0 $0 $3,891,800 800349 Chino Hills Dog Perk(Unfunded Donation) $0 $189,000 $0 $0 $0 SO $0 $189,000 800355 Grand Avenue Park Turf and Soil $200 5499,800 50 $0 $0 $0 unknown $500,000 Replacement 800392 Crossroads Park North Restroom $2,400 572,600 50 $0 $0 $0 $0 $75,000 Enlargement 800394 English Springs Perk Restroom $1,100 $168,900 $0 $0 $0 $0 $0 $170,000 P05007 Torrey Pines Park Modifications $6,300 $343,500 $1,486,300 $0 $0 $0 $0 $1,836,100 P05019 Big Leagu©©reams Field and Skate $55,500 $335,800 $1,547,300 $0 $0 $0 $2,000,000 $3,938,600 Park Enhancements P06003 Richland Pinehurst Community Park $0 $1,060,000 $7,602,000 $0 $0 $0 $0 $8,662,000 P07001 Basketball Court Lighting(Crossroads $0 $18,000 $0 $0 $0 $0 $0 $18,000 Park and Fairfield Ranch Park) P07003 Chino Hills Trail Sign Project $0 519,300 50 50 50 50 $0 $19,300 F08002 Grand Avenue Park Storage Building $0 $75,000 50 $0 $0 50 $0 $75.000 F08005 McCoy Equestrian Center Parking Lot $0 $15.000 50 $0 $0 50 $0 $15,000 Paving(Donation) P08002 Soccer Facility Project $1,200 598.800 50 $0 $0 $0 unknown $100,000 F03003 Roof Repairs Various Parks $0 $41,000 $0 $0 $0 $0 $0 $41.000 P08003 Los Serranos Park $0 $35,000 $0 $0 $0 $0 unknown $35,000 F08007 Civic Center Reuse $0 553,500 $200,000 $0 $0 $0 unknown $253,500 New Park Improvement Project(Annual) $0 5370,500 $200,000 $200,000 $200,000 $200,000 $0 $1,170,500 New Park Facilities Painting&Repairs $0 $75,800 $100,000 $100,000 $100,000 $100,000 $0 $475,800 Now Skate Park Parking Lot $0 $20,000 $O $0 $0 $0 $0 $20,000 Now CH Community Perk Office Renovation $0 $30,000 $0 $0 $0 $0 $0 $30,000 New CH Community Park Maintenance $0 $19,600 $0 $0 $0 $0 $0 519,600 Building Upgrades New CH Community Perk Restroom Retrofit $0 $26,500 $0 $0 $0 SO $0 526.500 New Park Facilities Energy Efilciency Study $0 $100,000 50 $0 50 $0 $0 5100.000 Future Trail Construction $0 $0 $200,000 $200,000 $200,000 $200,000 $0 $800,000 Future English Springs Lake Cleanlnri $0 $0 50 $100,000 $0 SO $0 5100,000 Total Parks/Open Space $67,100 $5,097,200 $14,787,400 $600,000 $500,000 $500,000 54,757,000526,308,700 LANDSCAPE New Plant,Restoration,Irrigation&Upgrades $0 $354,000 '$200,000 $1200,000 $200,000 $200,000 $0 $1,154,000 (Annual project) Total Landscape _ $0 $354,000 $200,000 $200,000 $200,000 $200,000 $0 51,154,000 WATER 800162 Supervisory Control and Data $319,500 $1,200,000 50 $0 $0 $0 $0 $1,519,500 Acquisition System(SCADAI 800404 Sleepy Hollow Water Main Replacement $159,200 $67,700 $0 $0 $0 $0 $0 $226,900 Master Design W05001 Rolling Ridge Water Main Replacement, $53,100 5633,000 $0 $0 $0 $0 $0 $686,100 Phase II W06002 Arsenic Remediation in City Wells $0 $300,000 $0 $0 $0 $0 $1,700,000 $2,000,000 W07001 Ilex Street Water Pipeline Upgrade $0 5134,500 $0 $0 $0 $0 $0 $134,500 W07003 Upgrade Pressure Reducing Stations $0 $755,000 $0 $0 $0 $0 $0 $755,000 (Phase I) W08001 Well 18 Conneolion $0 $85,000 $0 $0 50 $0 $0 $85,000 W08002 Booster Pump 14 improvements $0 $170,000 $0 $0 $0 $0 $0 $170,000 W08003 Rehabilitation of Welts 1A&7A $0 $120,000 $0 $0 $0 $0 $0 $120,000 New Replacement of Tank $0 $40,200 $0 SO $0 $0 $0 540,200 New Well No.5 Water Softener $0 $600,000 $0 $0 $0 $0 $0 $600,000 800164 ReservoirNo.18 $5,100 $0 $194,500 $1500,000 50 $0 $0 51,699,600 Future New Well at Well 16 Site $0 $0 $300,000 $2,000,000 50 $0 $0 52,300,000 Future Los Serranos Water Main Phase VII $0 $0 52,100,000 50 $0 $0 $0 $2,100,000 Future Sleepy Hollow Water Main $0 $0 $2;000,000 $0 $0 $0 $0 $2,000,000 Replacement,Phase II Future Chino Interconnect $0 $0 $200,000 SO $0 $0 $0 $200,000 Future Pave Reservoir Access Roads $0 $0 $415,000 $415,000 $0 $0 $0 $830,000 Total Water 5536.900 54,105,400 $5,209500 $3,915,000 $0 $0 $1,700,000 $15,465,800 N 4 CITY OF CHINO HILLS LONG-TERM CAPITAL IMPROVEMENT PROGRAM SUMMARY Project Prior Total Project Number PROJECT Expenditures 46100 o9110 10111 11112 12113 Future Estimate RECYCLED WATER 800418 Pipeline Avenue Recycled Waler Line $66,800 $1,711,900 $0 $0 $0 $0 $0 $1,778,700 W06001 High Zone Recycled Water Syslem $259,600 $4,402,000 $D $0 $0 $0 SO 54,661,800 W07002 Intermediate Zone Recycled Water $82,300 $2,506,100 $0 $0 $0 $0 $0 52,588,400 Reservoir New Add'l Pump t Sequel Cyn Pump Sta. $0 5100,000 $0 $0 $0 SO $0 $100,000 Future Butterfield Ranch Road Recycled Water $0 $0 $1,200,000 $0 $0 $0 $0 $1,200000 Total Reclaimed Water $408,900 $8,720,000 $1,200,000 so $0 $0 $0 $10,328,900 SEWER/STORM DRAINS 800326 Los Serrenos Channel Mitigation Project $769,400 $233,100 $0 $0 $0 $0 $0 $1,002,500 800360 English Channel Improvement $267,700 $4,532,300 $0 $0 $0 $0 $0 $4,800,000 O 05005 Sewer Access Roads Project $5,700 $60,000 $0 $0 $0 $0 $0 $65,700 006003 Hickory Lane Drainage Improvements $0 $100,000 $0 $0 $0 $0 $0 $100,000 , 007002 Regrade Sewer Line-Sky View I Payton $0 $10,000 $0 $0 $0 $0 $0 $10,000 Drive D07003 Relocate Clay Pipe-Eucalyptus $100 $243,900 $0 $0 $0 $0 $0 $244,000 007004 Sewer Msln Repair-Boys Republic $0 $10,000 $0 $$o $0 $o $0 $10,000 008001 Widening of CFD-9 Channel Access $0 $25,000 $0 SO $0 SO $0 $25,000 O 08002 Pipeline Avenue to Woodview Road $0 $83,600 $0 $0 $0 $0 $0 583,600 Sewer Line Modification 008003 Repairs to Sewer Lines&LIR Stations- $0 $175,000 $100,000 $160,000 $100,000 $100,000 $100,000 $675,000 Annual O 08004 Agate Subdrain Improvements $0 $77,000 $0 $0 SO $0 $0 $77,000 O 08005 Springer Court Drainage Mitigation $0 $81,300 $0 $0 SO $0 $D $81,300 New Soquel Cyn/ORR Catch Basin $0 $50,000 30 $0 $0 $0 $0 $50,000 New Fairfield Ranch Lift Slatlon Make Up 50 525,000 50 50 50 $0 $D $25,000 New Pomona Rincon Lift Station Block Well $0 $25,000 SO $0 SO $0 $0 $25,000 New Raise Manholes-Pine&SR 71 50 $38,100 $0 $0 $0 $0 $0 $38,100 800409 Water Diffuser at Elinvar Drive and $0 $0 $30,000 $0 $0 $0 $0 $30,000 Sapphire Road Total Sewer/Storm Drains 51,042,900 55,769,300 $130,000 5100,000 5100,000 $100000 $100,000 $7,342,200 Total Projects(Excluding Developer Projectaj $33,574,500 593,864,800 $26,696,600 $6,780,000 $2,765,000 52,765,000 $28,906,000 5195,4.51,700 N 5 CITY OF CHINO HILLS LONG-TERM CAPITAL IMPROVEMENT PROGRAM SUMMARY Project Prior Total Project Number PROJECT Expenditures onion 49110 10111 11112 12112 Future Estimate a AI seiws-lis mel;. %1i IA... STREETS 308007 Sequel Canyon-Loop One $0 $0 $0 $0 $0 $0 $8.745.000 $8,745,000 506009 Woodvlew Road Realignment $0 $0 $0 $0 SO 50 $1,080.000 $1.880,000 Total Streets $0 $0 $4 $0 $0 $10,725,000 $10.725.000 PARKSIOPEN SPACE 800351 Wickman Elementary School Multi- $0 525,000 $0 $0 $0 $0 $0 $25000 Purpose Trail P05009 Veflan°Multi-Purpose Trail East $0 $250,000 $0 $0 $0 $0 $0 $250,000 P05011 Pine Valley Estates-Open Space $0 $60,000 $0 $0 $0 $0 $0 $60,000 Rehabilitation P05012 Pins Valley Estates-Trail System $0 $130,000 $0 50 50 $0 $0 $130,000 P05017 Velleno-Trails East $0 $125,000 $0 $0 $0 $0 $0 $125,000 P05018 V©Ilano-Trails Weal $0 $175,000 50 50 $0 50 $0 $175,000 P05020 Canyon Estates-Trails(TR 16104) $0 5175,000 $0 $0 50 $0 50 5175,000 Total Parks/Open Space $0 $940,000 $0 $0 $0 $0 $0 -$940,000- LANDSCAPE L05002 Canyon Estates-Sequel Canyon $0 $80,000 $0 $0 $0 $0 $0 $80,000 Parkway Medians L05003 Canyon Estates-Water Tank $0 $25,000 $0 $0 $0 $0 $0 $25,000 Landscape L05006 Ridgegaie Water Tank Landsoepe $0 $50,000 $0 50_ $0 50 $0 560,000 Total Landscape $0 $165,000 $0 $0 $0 $0 $0 $165,000 WATER W07007 Water Booster,Canyon Hills $0 $640,300 $0 $0 $0 $0 $4 $640,300 W07006 Water Booster -Fieldstone $0 $750,000 $0 $0 So $0 $0 $750,000 Total Water $0 $1.390,300 50 50 SO 50 50 $1,390,300 SEWER/STORM DRAIN 007007 Sewer Lift Station-Canyon Hills $0 $786,000 $0 $0 $0 $0 $0 $786,000 Total Sewer/Storm Drain $0 $765,000 $0 $0 $0 $0 $0 5785,000 Total Developer Funded Projects 50 $3,281,300 $0 $0 S0 $0 $10,725,000 $14,006,300 Fiscal Year Total _$33 574 500 $97.245,901 $6.780.000 $2.765.000 $2.765,000 $39.631.000 5209.458.000 N 6 APPENDICES GLOSSARY OF BUDGET TERMS Appropriation - An authorization by the City Council to make expenditures and to incur obligations for a specific purpose within a specific time frame. Assessed Valuation - A dollar value placed on real estate or other property by San Bernardino County as a basis for levying property taxes. Audit — A review/inspection of the accounting records and procedures by an independent auditing firm for the purpose of verifying the accuracy and completeness of the records. Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures. This is not necessarily cash on hand. Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. Budget - A fiscal plan of financial operation listing an estimate of proposed appropriations or expenditures and the proposed means of financing them for a particular time period. The budget is proposed until it has been approved by the City Council. Chino Hills' annual budget encompasses one fiscal year (July 1 through June 30.) Capital Improvement — Any value added activity or cost to a long-term or permanent asset that increases its value. Capital Improvement Program - A financial plan of proposed capital improvement projects with single and/or multiple-year capital expenditures/expenses. The Capital Improvement Program plans for five years and is updated annually. Capital Outlay - A budget appropriation category which budgets all equipment having an individual unit cost of more than $5,000 and an estimated useful life of over one year. Capital Projects —Acquisition or construction of capital facilities or infrastructure with a cost of $5,000 or more and a useful life of one year or more. Examples include a new park, building modifications or road construction, Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation (OOP's). Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds. Deficit- An excess of expenditures or expenses over revenues (resources). Department - It is the basic unit of service responsibility encompassing a broad array of related activities. 0 1 Division - A subsection (or activity) within a department which furthers the objectives of the City Council by providing specific services. Encumbrances - A legal obligation to pay funds such as purchase orders, contracts, and other commitments for which the expenditure has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated. Expense/Expenditure - The actual spending of funds set aside by an appropriation Fiscal Year- A twelve-month period of time to which a budget applies. In Chino Hills, it is July 1 through June 30. Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance - The amount of financial resources available for use. Generally, this represents the accumulation of all the annual operating surpluses and deficits since the fund's inception. It also represents the difference between assets and liabilities in the fund. General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. All revenues which do not have to be placed in a separate fund are deposited in the general fund. All expenditures must be made pursuant to appropriations which lapse annually at the end of the fiscal year. General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City. Governmental Account Standards Board (GASB) — The ultimate authoritative accounting and financial reporting standard-setting body for State and local governments. Grant - Contributions, gifts or cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant provided by the Federal Government. Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures. Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. The City has two internal service funds; Equipment Maintenance Fund and Data Processing Fund. Materials, Supplies, and Services - Expenditures for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories. Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc. Objectives- The expected results or achievements of a budget activity. 2 Operating Budget - Annual appropriation of funds for ongoing program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements. Operations and Maintenance - A section of the budget that addresses all the programs and day-to-day operating costs associated with the day-to-day operations of a division or a department. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution. Proprietary Funds — Funds that focus on the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows. There are two types of proprietary funds; enterprise funds (water and sewer utility fund) and internal service funds (Equipment Maintenance and Data Processing Funds). Reimbursement - Payment of amount remitted on behalf of another party, department, or fund. Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use. A portion of the fund's net assets that is not available for appropriation. Resolution - A special order of the City Council which has a lower legal standing than an ordinance. Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year. Revenue Bonds - A type of bond usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities. Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement. Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them. Gas Tax Fund and Grant Funds are common examples of Special Revenue Funds. 0 3 7"....##.61°"111 .1.114.,,,o.0:4 : : : 44.6474\4411c, /7+p l '~a • 4 r -. ..„-pl .a -r-• sem .�,�;, + � �. ,`.''4.y %,,I.t r,.'i44' Z"' ;TRS*!,,,, . _f".S .:.• ,, Y4Tl *l Y +7'7';'.Ply',7' Ai.%, i....:41:"." .;__ .,,r'i. CITY OF CHINO HILLS INCORPORATE ]) 1 9 9 1 11..1.. — .1.11 II This page intentionally left blank. 0 4 OBJECTIVE DESIGNATIONS Line Item Title and Description Salary and Wages 1010 Regular Salaries Base salary, including additional monthly earnings, paid to full-time employees and City Council. Additional earnings include special duty pay such as bilingual, stand by, and call back pay. 1015 Part-time/Seasonal Wages Wages of part-time hourly employees. 1020 Overtime Salaries Salary for overtime pay for employment classifications subject to requirements of the Fair Labor Standards Act. Fringe Benefits 1540 Fringe Benefits Cost of medical, dental, vision insurance, and direct payments to the employees in accordance with the City's flexible benefit plan, tuition reimbursement, PST Plan, accrued leave compensation, auto allowance, Medicare insurance, employer retirement contribution, deferred compensation plan, group vision plan, group life insurance, State Disability Insurance, and workers compensation. Operations and Maintenance 2010 Memberships and Certifications Organizational membership fees, professional and technical certifications, and licenses. 2015 Conferences, Meetings, and Training Registration, meals, transportation, and lodging for conferences and training meetings and seminars. 2020 Auto Mileage Reimbursement for use of personal vehicle for City business. 2030 Uniforms Cost of City-supplied uniform accessories such as boots, gloves, hats, glasses, etc. and uniform cleaning. Professional and Contractual Services 3010 Legal Services Attorney fees for rendering legal services to the City. 3020 Financial Services Financial advisory, analytical, and processing services; accounting and auditing services. 0 5 OBJECTIVE DESIGNATIONS Line Item Title and Description 3025 Medical Services Medical costs for personnel physical examinations and injuries. 3030 Development Professional Services Fees for architectural, engineering, plan checking, inspection, and appraisal services. 3090 Professional Services Professional services including consulting or personnel services that require expertise and special skills in any given field. These services may or may not be subject to a contract. 3105 Temporary Employee Services Charges for temporary help contracted directly with an employment agency. 3110 Computer Services Cost of computer system and application software development and support; network administration, 3115 Information Technology Service Charges Charges to departments for City-supplied information technology services. 3135 Special Studies Costs of unique studies and surveys. 3140 Refuse Contract Cost of debris disposal and services provided by the City's contract disposal firm. 3151 Hazardous Materials Removal Services Charges for removal of hazardous materials spilled or deposited within the City. 3155 Recreation Program Instructors Cost of services provided by fee-based Recreation Program Instructors. 3185 Sewer Treatment Services Costs for sewer treatment services provided by the Inland Empire Utilities Agency. 3170 Police Services Costs for contract police services provided by County. 3171 Sheriff's Prisoner Booking Services Charges by the County Sheriff's Department for booking suspected criminals apprehended within the City. 3172 Parking Fine Processing Services Fees paid to the State and County for surcharges of parking fines issued by City Police. 3173 Animal Control Services Costs for animal control services provided by the Humane Society. 0 6 OBJECTIVE DESIGNATIONS Line Item Title and Description 3180 Crossing Guard Services Cost for contract crossing guard services provided for schools located within the City. 3189 Communication System Services Contract costs for wire and wireless communication system licenses and operating maintenance services (La, 600 MHz system). 3190 Contractual Services Contract costs for public agency services, collection services, insurance claims administration, weed abatement services, water quality analysis services, and other contractual services that are subject to a contract. Supplies and Services 4010 Legal Advertising Costs of newspaper publishing of required legal notices. 4015 Advertising and Promotion Includes costs of City brochures. 4025 Election Expense Incurred costs for elections. 4030 Printing and Photocopy Services Costs for photocopy machines usage; and outside print reprographics and printing costs of a general nature. 4031 Document Imaging Cost of microfilming supplies and other imaging services. 4035 Postage and Express Delivery Metered and non-metered postal delivery services costs, including charges for express delivery services. 4110 Liability Insurance Premium for liability insurance coverage and additions to insurance reserves. 4115 Fire and Casualty Insurance Premium for fire and casualty insurance coverage. 4120 Vehicle Insurance Premium for vehicle public liability and property damage insurance coverage. 4125 Surety Bond Costs of specific and blanket surety bonds for City employees. 0 7 OBJECTIVE DESIGNATIONS Line Item Title and Description 4130 Workers' Compensation Insurance Premium and payments for Workers' Compensation insurance coverage. 4140 Unemployment Insurance Cost of claim payments for unemployment insurance. 4245 Traffic Signs Signs used in the directing of traffic. 4310 Fuel Cost of gasoline and diesel fuel. 4315 Automotive Parts and Supplies Automotive replacement parts and components, including tires, batteries, and supplies. Miscellaneous items such as steam cleaning compounds, brake and transmission fluid, polish, radio cleaner and lubricants. 4410 Chemical Supplies Costs of chlorine, oxygen, acid, and similar items. 4420 Computer Hardware and Software Expense Cost of computer hardware and software which costs less than $5,000 unit. 4430 Small Equipment and Tools Cost of hand tools, equipment, and office equipment which individually costs less than $5,000. 4440 Office Supplies Cost of all office stationery and supplies. 4445 Special Parts and Supplies Unique department parts and supplies costs. Such parts and supplies include pipes and fittings, rock products, cement and concrete, turf and landscape, photography, custodial, and recreation supplies. 4450 Reference Materials and Services Purchase of books, technical manuals, and periodical subscriptions. Maintenance and Rentals 5010 Parks and Landscape Costs for landscape and irrigation system maintenance and debris removal. Also includes charges for maintenance of lakes, ponds, fountains, and other water features_ 5012 Tree Maintenance Charges for contract maintenance of City trees, including pruning and removal services. 0 8 OBJECTIVE DESIGNATIONS Line Item Title and Description 5020 Building and Structure Maintenance Cost of repair and maintenance of City buildings such as electrical wiring, plumbing, flooring, heating, and air-conditioning. 5021 Custodial Services Cleaning and janitorial products such as cleaners, disinfectants, floor oils, wax, mops, rags, paper towels, and tissue. 5025 Office Equipment Maintenance Repair and preventative maintenance of office equipment including computer equipment. 5035 Vehicle Maintenance Charges for repair and maintenance of vehicles. 5040 Communications Equipment Maintenance Repair costs for communication equipment, including mobile phones, telephones, and pagers. 5045 Graffiti Removal Services Cost of graffiti removal services including supplies and contract labor. 5110 Street Repair and Maintenance Cost of street patching and resurfacing, curb and gutter repairs, and related repairs. 5111 Street Sweeping Charges for contract street sweeping services. 5112 Pavement Striping Contract costs for placing pavement markings for traffic and pedestrian control. 5113 Traffic Calming Improvements Traffic calming devices such as speed humps, traffic circles, restriping, etc., to reduce vehicle speeding in residential neighborhoods throughout the City. 5115 Traffic Signal Maintenance Cost of maintaining and repairing traffic signals, including contractual costs. 5220 Water Lines and Mains Maintenance Repair and maintenance of the Water Utility's lines and mains. 5225 Meter Maintenance Costs for repair of the Water Utility's meters. 5230 Fire Hydrant Maintenance Costs of parts for maintenance of fire hydrants. 0 9 OBJECTIVE DESIGNATIONS Line Item Title and Description 5235 Distribution Plant Maintenance Contracted labor and equipment costs for the maintenance of the Water Utility's distribution system. 5238 Monte Vista Capacity Maintenance Charge Amount charged by Monte Vista Water District (MVWD) for the cost of maintaining MVWD water facilities. 5310 Sanitary Sewer Line Maintenance Maintenance and repair costs for sanitary sewer lines. 5315 Storm Sewer Line Maintenance Maintenance and repair costs for storm sewer lines and drainage easements. 5490 Other Structural Repair and Maintenance Charges for the repair and maintenance of structures such as streetlights, bleachers, and drinking fountains. 5590 Equipment Maintenance Cost of the maintenance of equipment not covered elsewhere. 5610 Facilities Rental Rent of land and buildings for City programs and projects. 5620 Vehicle Rental Monthly charges to the department to maintain and service department vehicles. 5625 Equipment Rental Charges for rental or lease of equipment. 5690 Other Rental Rental charges for items not covered elsewhere. Utilities 6010 Water Wholesale water purchases by the City's Water Utility and retail water purchases by City departments. 6015 Electricity City electricity costs except for Water Utility pumping power and streetlight costs. 6020 Streetlight Power Electricity costs for streetlights. 6025 Water Pumping Power Electricity and natural gas for operating Water Utility's pumps. 6030 Gas City natural gas costs. 0 10 OBJECTIVE DESIGNATIONS Line Item Title and Description 6035 Telephone City telecommunication costs, including cellular, mobile telephones, and paging services. Miscellaneous Expenditures 7010 Interest Payments Payment of any interest charges for borrowed funds. 7015 Principal Payments Payment of principal on bonds, notes, etc. which have matured in the current fiscal year. 7020 Bond Payment Insurance The cost of insurance or other form of security (i.e., Letter of Credit) to ensure that the City does not default on any bond payment. 7025 Bond Call Payments Payment of principal on bonds as a result of prepayment of Assessment Districts Fee progra ms. 7030 Assessment District Credits Payments to the Assessment Districts from Development Fee Program Funds for bond call payments resulting from providing landowners credits against development fees for payoffs of Assessment District property. 7045 Tax C Discharge Expense The cost of Tax C Discharge payment for CFD #9. 7046 Taxes and Assessments Payments for property taxes assessed on City owned property located outside of the City's corporate boundaries; and payments of assessment district assessments on behalf of property owners pursuant to a reimbursement agreement with the property owners, 7050 Debt Issue Expense Cost of financial advisory services, bond counsel services, printing services, and other debt issuance expense. 7110 Depreciation Expense To record the annual depreciation costs of fixed assets in the Proprietary Funds. 7120 Amortization Expense To record the annual amortization costs for bond issuance costs and intangible assets (water capacity rights). 0 11 OBJECTIVE DESIGNATIONS Line Item Title and Description 7211 Reimbursement for Authorized Projects Debt service principal payment from one CFD to another for advances for authorized projects. 7220 Administrative Overhead City-wide administrative costs allocated to funds and activities for services provided by City Council, City Manager, City Clerk, City Attorney, Finance, Risk Management, and general non-departmental functions. This account does not include departmental overhead costs which are reported in account number 7225— Departmental Overhead. 7225 Departmental Overhead Departmental administrative costs allocated to the divisions managed by the department. This account does not include City-wide administrative overhead costs which are reported in account number 7220 —Administrative Overhead. 7415 Special Departmental Expense Costs for studies, projects, or programs, for City Council and City Manager activities. This element/object number is orily for City Council and City Manager use. 7610 Uncollectible Accounts Charge-offs for bills that cannot be collected, 7710 Developer Reimbursement Agreements Refunds to developers per agreements. 7810 Water Conservation Program Costs of materials, supplies, and other activities to promote water conservation in the community. 7910 Removal of Architectural Barriers This element/object number is only for Community Development Block Grant use. 7911 Public Works Construction This element/object number is only for Community Development Block Grant use. 7919 Contingency This element/object number is only for Community Development Block Grant use. 7985 NPDES Permit Costs City's share of County's National Pollution Discharge Elimination System permit cost. Capital Outlay 8010 Land Purchase price of real property and all incidental costs involved. 8015 Land Improvements Costs of grading, landscaping, and irrigation systems. 012 OBJECTIVE DESIGNATIONS Line Item Title and Description 8030 Buildings Cost of constructing buildings and the basic equipment which forms an integral part of the building. includes replacement of major components of existing buildings (roofs, mechanical, equipment, etc.). 8040 Improvement Other than Buildings Cost of structures such as playground equipment, band shells, fences, and bridges, 8050 Office Furniture and Equipment Cost of furniture and office equipment, including computer hardware and software having an individual unit cost of $5,000. The threshold is not generally applied to components. For example, a keyboard, monitor, and central processing unit purchased as components of a computer system are treated as a single unit. 8060 Vehicles and Equipment Purchase of vehicles such as cars, trucks, and vans. Purchase of other equipment having an individual unit cost of $5,000 or more. The threshold is applied to individual units. For example, ten desks purchased through a single purchase order, each costing $1,000 does not qualify under this rule. Repairs are not generally subject to the threshold unless it extends the useful life. 8110 Streets Facilities Cost of construction and installation of streets, curbs, gutters, sidewalks, traffic signals, and streetlights. 8210 Sanitary Sewer Lines and Facilities Cost of construction and installation of sanitary sewer lines and pump stations. 8310 Storm Sewer Lines Cost of construction and installation of storm sewer lines and other drainage facilities_ 8410 Water Lines and Mains Cost of construction and installation of water lines and mains. 8420 Water Meters Purchase and installation of water meters. 8425 Fire Hydrants Purchase and installation of fire hydrants_ 8450 Water Supply Facilities Cost of construction and installation of reservoirs, wells, pumps, and booster stations. 8990 Contributions to Construction Funds Transfers to construction funds for Assessment Districts and Community Facilities Districts financed facilities. 0 13 OBJECTIVE DESIGNATIONS Line Item Title and Description 8995 Contributions to Proprietary Funds Transfers to proprietary funds for water/sewer facilities and vehicles/computer equipment financed by special revenue, and capital projects funds. Other Charges 9010 Interfund Transfers to Other Funds Transfers to other funds for reimbursement of administrative and/or overhead charges; program subsidies, and the reimbursement for project and program expenses. 9020 IntralInter Agency Fund Transfers To account for transactions among agency-type funds and between agency.-type funds and other type funds such as Governmental, Enterprise, Capital Projects, and Debt Service funds. 9030 Residual Equity Transfers Transfers of uncommitted reserves among the General Fund, Special Revenue Funds, and other fund types. 0 14