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2015-2016 Adopted Budgeto C" WYA Adopted Budget Fiscal Year 2015-2016 I CITY COUNCIL I Cynthia Moran Mayor Art Bennett Ed Graham Vice Mayor Council Member Ray Marquez Peter Rogers Council Member Council Member I CITY MANAGER I Konradt Bartlam I CITY CLERK I Cheryl Balz I CITY ATTORNEY I Mark D. Hensley I DEPARTMENT HEADS I Judy R. Lancaster, Finance Director Joann Lombardo, Community Development Director Nadeem Majaj, Public Works Director Jonathan Marshall, Community Services Director Steven Nix, City Engineer This page intentionally left blank. City of Chino Hills 2015-16 Adopted Budget Table of Contents BudgetTransmittal.............................................................................................. i Overview Mission/Values Statement.......................................................................... A 1 BudgetResolution......................................................................... A 2 OrganizationChart..................................................................................... A 7 Program Summary..................................................................................... A 9 Personnel Summary By Activity................................................................. All Authorized Full Time Positions................................................................... A 13 Budget Graphs Total Funding Sources............................................................................... B 1 Total Budget By Function........................................................................... B 2 General Fund Revenues............................................................................ B 3 General Fund Expenditures By Function .................................................... B 4 Estimated General Fund Reserves............................................................ B 5 Population.................................................................................................. B 6 SalesTax................................................................................................... B 7 PropertyTax.............................................................................................. B 8 InterestIncome.......................................................................................... B 9 Community Development Revenues.......................................................... B 10 Engineering Revenues............................................................................... B 11 Combined Statements Summary of Changes to Fund Balances FY 2014-15................................. C 1 Summary of Changes to Fund Balances FY 2015-16................................. C 3 Resources and Use of Resources.............................................................. C 5 Summary of Expenditures By Fund Type ................................................... C 7 Summary of Expenditures By Object Type ................................................. C 11 Equipment Purchases................................................................................ C 14 Five Year Outlook Five Year Summary Outlook by Fund ........................................................ D 1 Projected Additions/Deletions of Full -Time Positions — FY 2015-16 to 2019-20................................................................................................ D 6 Development Assumptions........................................................................ D 7 Legislative.................................................................................................. D 9 CityManager............................................................................................. D 13 Community Development........................................................................... D 21 Community Services.................................................................................. D 29 Engineering................................................................................................ D 33 Finance...................................................................................................... D 37 PublicWorks.............................................................................................. D 43 Revenues Summary of Revenues and Interfund Transfers by Fund ........................... E 1 Revenues and Interfund Transfers by Fund ............................................... E 3 Five Year Revenue Summary by Fund ...................................................... E 9 Program Budgets Legislative OrganizationChart..................................................................................... F 1 ActivityChart.............................................................................................. F 2 Personnel Summary................................................................................... F 3 BudgetSummary....................................................................................... F 5 CityCouncil................................................................................................ F 6 CityAttorney.............................................................................................. F 8 CityClerk................................................................................................... F 10 City Manager OrganizationChart..................................................................................... G 1 ActivityChart.............................................................................................. G 2 Personnel Summary................................................................................... G 3 BudgetSummary........................................................................................ G 5 Administration............................................................................................. G 6 Code Enforcement...................................................................................... G 10 Community Relations................................................................................. G 12 Contract Services....................................................................................... G 16 Emergency Preparedness.......................................................................... G 18 Human Resources...................................................................................... G 22 PublicSafety.............................................................................................. G 24 RiskManagement...................................................................................... G 28 Community Development OrganizationChart..................................................................................... H 1 ActivityChart.............................................................................................. H 2 Personnel Summary................................................................................... H 3 BudgetSummary........................................................................................ H 5 Administration............................................................................................. H 6 BuildingServices........................................................................................ H 10 Development Services............................................................................... H 14 Economic Development.............................................................................. H 18 Community Services OrganizationChart..................................................................................... 1 1 ActivityChart.............................................................................................. 1 2 Personnel Summary................................................................................... 1 3 BudgetSummary........................................................................................ 1 5 Administration............................................................................................. 1 6 Community Development Block Grant Program ......................................... 1 10 Neighborhood Services.............................................................................. 1 14 Recreation Services................................................................................... 1 18 Program Budgets Engineering OrganizationChart..................................................................................... J 1 ActivityChart.............................................................................................. J 2 Personnel Summary................................................................................... J 3 BudgetSummary........................................................................................ J 5 Engineering Services.................................................................................. J 6 Finance OrganizationChart..................................................................................... K 1 ActivityChart.............................................................................................. K 2 Personnel Summary................................................................................... K 3 BudgetSummary....................................................................................... K 5 Administration............................................................................................ K 6 Development Program............................................................................... K 10 Information Technology.............................................................................. K 14 Non -Departmental Services....................................................................... K 18 Utility Customer Service............................................................................. K 20 Public Works OrganizationChart..................................................................................... L 1 ActivityChart.............................................................................................. L 2 Personnel Summary................................................................................... L 3 BudgetSummary........................................................................................ L 5 Administration............................................................................................. L 6 Equipment Maintenance............................................................................. L 8 Facilities Maintenance................................................................................ L 12 Parks and Landscape Maintenance............................................................ L 16 Sanitation Maintenance.............................................................................. L 20 Storm System Maintenance........................................................................ L 24 Street Maintenance.................................................................................... L 28 Water.......................................................................................................... L 32 Current Year Capital Improvement Program Introduction................................................................................................ M 1 Program Project Summary Schedule (Roll -Over and New Funding) .......... M 3 Fiscal Year 2014-15 Completed Projects ................................................... M 5 Fiscal Year 2015-16 Project Detail............................................................. M 7 Five -Year Capital Improvement Program Introduction................................................................................................ N 1 Five -Year Capital Improvement Program Summary ................................... N 3 Appendices Glossary of Budget Terms......................................................................... O 1 Chart of Accounts (Expenditures).............................................................. O 4 Personnel Salary Schedule by Title............................................................ 014 Appendices Annual Bond Debt Service Payments by Source ........................................ 016 Transfers In and Out.................................................................................. 018 Vehicle / Equipment Listing........................................................................ 020 Return to Table of Contents BUDGET TRANSMITTAL June 9, 2015 Honorable Mayor and Council Members: Transmitted to the City Council is the adopted balanced budget for Fiscal Year (FY) 2015/16. As an organization, we continue to make progress in meeting our operating program objectives as well as our Capital Improvement Program objectives. That success is due to the continued support of the City Council and a dedicated City staff. The City Council's adopted Mission Statement remains the basis upon which we measure our efforts: MISSION AND VALUES STATEMENT It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. In developing this year's work program, we measured what we have accomplished and what we propose to accomplish against the City's Mission and Values Statement. ECONOMIC UPDATE: In recent years, the federal government, particularly the Federal Reserve, has taken extraordinary steps to stabilize financial markets, encourage economic growth, and keep interest rates low. During this time, the United States has experienced a slow rate of economic growth. This slow rate of growth may continue for an extended period of time. While inflation has recently been limited and that trend may continue, it is possible that the steps taken by the federal government to stabilize financial markets and improve economic conditions could lead to an inflationary environment. Further, such steps may be ineffective and, in the case of the Federal Reserve, actual or anticipated efforts to continue to unwind some of such steps could disrupt financial markets and/or could adversely impact the value of our investment portfolio or general economic conditions. While this has not yet happened, the City's investment team is closely monitoring potential scenarios to mitigate any effect that might be faced. The March 2015 U.S. employment rate was 5.5% a decrease of 1.2% from one year ago when the unemployment was 6.7%. The job growth was hampered this past year by unfavorable weather, the strong U.S. dollar, and sluggish economic growth. In January 2015, the Governor presented his 2015/16 budget proposal featuring a balanced budget that provides for saving money and paying down debts. The Governor's proposal includes depositing $1.2 billion in the state's Rainy Day Fund and paying off $1.2 million in loans from special funds and past liabilities to schools and community colleges. The State's Triple -Flip Financing mechanism is approaching its end of life. The state has been paying down the Economic Recovery Bond that was backed by a pledge of a portion of the sales tax that flowed to local governments. The debt is expected to be paid off in July 2015. Retiring this debt will be the end of the so-called "triple -flip." The City is expecting to receive the full 1% allocation of the sales tax beginning in March 2016 for taxable sales on and after January 1, 2016. The overall impacts of the recession to the City have not been as severe when compared to other parts of the state and country. General Fund operating revenues in FY 2015/16 are estimated at $39,052,200; an increase of $3,500,800 over FY 2014/15 Adopted Budget operating revenues. We are pleased that the economy is showing some progress toward recovery. Our General Fund operating revenues are up $7,237,801; 23 percent higher than the actual was five years ago in FY 2010/11. The City is fortunate to have had two new shopping centers open (The Shoppes and the Commons) just as the recession hit, enabling the City to withstand the effects of the recession and protect the General Fund reserves. Development activity in the City continues to show signs of improvement. Staff has carefully evaluated the various projects underway in the City and expects to see a significant increase in development related activity. It is anticipated that FY 2014/15 will end with 79 permits pulled for new residential units and the 2015/16 year will bring in an additional 1,004 new residential units. The increase in development activity is not a recurring revenue source to the General Fund. The adopted budget provides that these "one-time' revenues to the General Fund be used to fund $2 million towards the Bird Farm Park project and fund $285,000 in significant deferred maintenance for storm basins, tree maintenance, and repairs to facilities. In the event that the development does not occur, then these one-time uses would be pared down accordingly. WORKLOAD INDICATORS New to the budget this year are "Workload Indicators" that have been incorporated into the Department budget narratives. The collection of data will help staff and community leaders evaluate the efficiency and effectiveness of programs and services. Workload indicators provide measurable statistical information reflecting the deployment of labor and resources to provide customer service, maintenance of City infrastructure, managing growth and day-to-day tasks in delivering services to our residents. ORGANIZATIONAL EFFICIENCIES In October 2014, the City Manager and Community Services Departments were reorganized. In response to staff attrition and to ensure a cohesive transition, a thorough evaluation of the organizational structure of the City Manager's office was conducted. As a result of the evaluation, several organizational changes were implemented to enhance the ability to provide quality and timely service to the public, outside agencies, and other City departments. The key organization changes are outlined below. The City's Neighborhood Services Manager was transferred to the vacant Assistant to the City Manager position and continues to be responsible for the management level oversight of the Code Enforcement program. This position also assumed management oversight of Human Resources and Risk Management. The Emergency Preparedness and Utility Conservation programs were transferred to the Community Relations Division within the City Manager's office. Both programs are involved in significant community outreach and their functions will benefit and be enhanced by the resources of the Community Relations Division. The Parking Enforcement Officers were transferred back to the Public Works Department. The Assistant to the City Manager's role of management oversight over Human Resources allowed for the elimination of the Human Resources Manager position but necessitated the need for a Senior Human Resources Analyst position. Contract Compliance functions and staff were transferred from the City Manager's office to the City Clerk's office for more efficient coordination of the City's contract compliance activities as well as developing an enhanced legislative program for the City. FISCAL YEAR 2015/16 BUDGET HIGHLIGHTS: This budget has several particular points that are worthy of highlighting: (1) employee costs and contributions; (2) Landscape and Lighting subsidy, (3) Recreation Fund transfer from General Fund, (4) financial structure of Street Sweeping operations, (5) financial structure of Street Maintenance operations, (6) costs beyond the City's control and (7) federal and state lobbyists. 1) Emplovee Costs and Contributions The City's Executive Management Team continues to review to determine the adequacy of staffing levels to carry out the City Council's priorities for FY 2015/16 and beyond. This analysis includes a review of primary City services and staffing levels for these services, resulting in a smaller, more efficient City government. Deletion of Unfunded Vacant Positions: The adopted budget provides for the deletion of the following nine vacant unfunded positions from the list of authorized positions: Department/Division City Manager/Administration City Manager/Administration Community Development/Development Services Community Services/Neighborhood Services Community Services/Recreation Community Services/Recreation Public Works/Facilities Maintenance Public Works/Parks & Landscape Public Works/Street Maintenance Position Title Assistant City Manager Administration Assistant II (Confidential) Assistant/Associate Planner Neighborhood Services Manager Recreation Manager Recreation Coordinator 1/11 Maintenance Worker 1/11 Maintenance Worker 1/11 Senior Maintenance Worker New Position: The adopted budget includes a new Permit Technician within the Community Development/Building Services Division to supplement staff in anticipation of significant growth in new development activity. Reclassifications: The adopted budget provides for two positions to be reclassified to properly reflect the job tasks that are being handled by the respective positions: Department/Division Current Title Approved Title City Manager/Administration Assistant to the City Deputy City Manager Manager Community Services/Recreation Management Analyst 1/11 Senior Management Analyst In the Adopted FY 2014/15 Budget, 152 full-time positions were authorized. The adopted FY 2015/16 budget reflects the deletion of nine vacant unfunded positions and the addition of one Permit Technician I/11 bringing the FY 2015/16 full-time authorized position count to 144. The permanent part-time position count remains at eight. In addition, the City employs temporary part-time staff to augment our full-time staff. In FY 2013/14, the update to the Classification Plan was completed which resulted in title changes to various positions to reflect more commonly used titles in other public agencies and to better represent the responsibilities of the positions. During FY 2014/15, revisions to the classification plan were brought forward resulting in the reclassification of two Senior Information Technology Technicians to Senior Information Technology Analysts, one Engineering Technician 1/11 to GIS Analyst, and one Neighborhood Services Coordinator position to Recreation Coordinator 1/11. 2) Landscape and Liohtino (L&L) District No. 1 Subsidv In November 1995, the California electorate approved Proposition 218 that requires certain procedures to be followed with regard to "property related" fee increases imposed by governmental agencies. Since the passage of Proposition 218, the City has not asked the property owners for a fee increase for the L&L District No. 1 assessments. The L&L District No. 1 consists of ten zones. Since 1995, the L&L expenditures have been supported mostly by fees collected, use of reserves, and subsidies from the General Fund. Every year since FY 1999/00, with the exception of FY 2003/04, the General Fund has provided a subsidy to the L&L District No. 1. As costs increase year over year, the reserves for each zone are being depleted. Once the reserves are depleted, the shortfall will be funded by a subsidy from the General Fund. It is anticipated that this subsidy will increase significantly going forward. During the past five years, the reserves have significantly decreased from $8.7 million in 2011, to a projected ending FY 2015/16 reserve amount of $1.6 million, a decline of 81 %. With the depletion of reserves, the funding for replacement of playground equipment and maintenance of landscape areas increases the burden on the General Fund. For FY 2015/16, three of the ten zones will need subsidies from the General Fund totaling $527,000. Looking forward five years in FY 2019/20, seven of the ten zones will need subsidies from the General Fund of an estimated $3.5 million. The resolution of the fiscal structural imbalance for L&L District No. 1 is not a simple solution. Policy discussion and direction from the City Council will need to be undertaken regarding various issues, including but not limited to, who pays into the L&L District No. 1, how much, and the level of maintenance efforts. In addition, this policy needs to comport with the long-term financial policy for the overall General Fund financial structure and its stability into the future. We anticipate that this will be a priority issue for the City Council this fiscal year. For budget presentation purposes the Landscape and Lighting District Funds are the aggregation of the L&L District No. 1 funds, the Los Serranos Lighting District, and the Vellano L&L District. These funds are projecting a decrease in fund balances of about $1.6 million during the budget year. The total aggregate ending fund balances for the Landscape and Lighting District Funds for FY 2015/16 is projected to be $1.9 million. 3) Recreation Fund Transfer from General Fund The Community Services Administration Division has been merged into the Recreation Division. The Recreation Fund covers the costs of Recreation as well as all Community Services Administration activities including support to the Parks and Recreation Commission, the McCoy Equestrian Center Operations Committee, and the Chino Hills Foundation. All functions and activities within the Recreation Division are to be reflected within this fund. Some of these activities such as Concerts in the Park are not fee related and, as a result, will need to receive funding from the General Fund. The Recreation Fund is iv projected to operate with a deficit of $4.3 million offset by a transfer from the General Fund. The Recreation operations are expected to continue to draw an annual transfer from the General Fund. To reduce the General Fund dependence for funding, staff is monitoring Recreation operations, resulting in program offerings being modified or deleted accordingly. 4) Financial Structure for Street SWeeDina Services The street sweeping function is funded by way of a special assessment that is placed on the property tax bill. This fee has not increased since the City's incorporation, resulting in a stagnant revenue stream supporting a function with increasing costs. Looking forward, it appears that reserves will be depleted in about two years. If fees are not increased, the Street Sweeping Fund will require an annual subsidy from the General Fund as soon as FY 2017/18. This fund is projecting a decrease in fund balance of about $114,700 during the budget year. The ending fund balance for FY 2015/16 is projected to be $160,900. 5) Financial Structure for Street Maintenance The operations and maintenance in the Street Maintenance Division are primarily funded from Gas Tax revenues (Highway User Tax §2105, 2106, 2107 and 2107.5) received from the state. The Gas Tax revenues are based on a per gallon tax. As the federal government continues to set fuel efficient standards for car manufacturers and consumers increasingly drive fuel efficient, hybrid, and alternate fuel vehicles, the result will be a reduction in gallons used and thereby lead to a decline in revenues. This fund is projecting an increase in fund balance of about $142,400 bringing the ending fund balance for the budget year to $862,300. The increase in fund balance is attributed to a decrease in operating expenditures. Looking out five years to FY 2019/20, assuming an annual increase of 3% in expenditures and revenues remaining steady, it can be construed that revenues will continue to support expenditures, however, in the fifth year the surplus is only $30,300. The funding for street maintenance has the potential to be subsidized by the General Fund if no other funding sources are available. For budget presentation purposes, the Gas Tax Fund includes Highway User Tax §2103 as well as the above taxes. The City uses §2103 taxes to fund related street capital improvement projects and is not used for support of street operations and maintenance. 6) Costs Bevond the Citv's Control While we are pleased that the revenues have been increasing, we are concerned with the increases in expenditures beyond our control. We are seeing costs for law enforcement and retirement increasing, and highly volatile liability insurance costs. The Sheriff's Department costs are increasing primarily due to increased staffing expenses associated with increases in retirement costs. The law enforcement costs are estimated to increase $391,000 or 3%, to a total cost of $11.9 million. The second cost increase that is a cause for concern is that the retirement contributions continue to rise. The Tier 1 rates for FY 2015/16 increased by 3.4%, from 37.91 % to 41.31% including the employee share of 8%, and the Tier 2 rates for FY 2015/16 increased 4.33%, from 25.44% to 29.77%. Total retirement contributions for FY 2015/16 are estimated to be about $5.3 million. The third cost issue is the volatility of the general liability insurance costs. The formula for allocation of liability costs to members of the insurance pool does not provide for a smoothing or deferral of spikes in claims over a period of time that would avoid significant swings in the cost of insurance from one year to the next. It is anticipated that premiums/deposits will become volatile due to changes in the formula. It is estimated that liability insurance will decrease $1.2 million in FY 2015/16 to a total cost of $0.6 million. To v offset potential future upswings in insurance costs and retirement contributions, the adopted budget provides for a new fund be established and $1.1 million be transferred into the newly created Stabilization Fund. 7) Federal and State Lobbvists The funding for the City's federal and state lobbyist team has been cut. The reduction is not a reflection of the quality of service provided by our lobbying firms. Over the years, both the federal and state government have changed the methods of distribution of funding to local governments. The City staff will monitor federal and state legislative initiatives and will advocate on behalf of the City as needed. The City uses fund accounting to track expenses and revenues for different purposes. Funds are self -balancing sets of accounts or can be thought of as various businesses under the control of the City Council. For the purposes of comparing year-to-year or against other cities, it is common to add all revenues and expenses from all funds. This is the all -funds budget. The all -funds adopted budget estimated revenues for FY 2015/16 are $184.2 million. This is an increase of approximately $40.1 million or 28% from the previous year's original budget. The increase is primarily attributable to increases in revenues related to new development activity. The all -funds adopted budget expenditures for FY 2015/16 are $168.6 million. This is an increase of approximately $13.6 million or 9% from the previous year's original budget. The increase is primarily due to an uptick in development related expenditures, a transfer to the Water Rate Stabilization Fund, a transfer to the Stabilization Fund, and an increase in the Capital Improvement Program. General Fund The adopted budget provides for an operating surplus of $867,700 in the General Fund. The General Fund operating revenues total $39.1 million. The General Fund operating expenditures total $38.2 million. The City's General Fund unrestricted and restricted reserves are estimated to be $17.0 million and $6.7 million, respectively, by the end of FY 2015/16. The adopted budget pays down General Fund obligations of $1.2 million in interfund loans and sets aside $1.1 million into the Stabilization Fund. The operating revenues deposited into the General Fund primarily come from taxes (60% of the $39.1 million). The General Fund taxes of $23.4 million consists of $12.1 million in property taxes (includes VLF Swap), $5.9 million in sales taxes, $1.9 million in sales taxes triple flip, and $3.5 million in other taxes. Communitv Development Fund The Community Development Fund covers the cost of the Community Development Department and its four divisions: Administration, Building Services, Development Services, and Economic Development. The fund is providing a transfer to the General Fund of $225,800. The ending fund balance of the Community Development Fund for FY 2015/16 is projected to be $538,800, or 15% of budget year expenditures. vi SPECIAL REVENUE FUNDS: Two Special Revenue Funds to note are the Measure I Fund and Development Fee Funds The Measure I Fund source of funding is the City's allocation of the half -cent sales tax collected throughout San Bernardino County for transportation improvements. The adopted budget provides funding for capital improvement projects of $2.3 million. This fund is projecting a decrease in fund balance of about $1.1 million during the budget year. The Development Fee Funds account for the developer impact fees for new development's fair share of the infrastructure in the City. The adopted budget provides funding of capital improvement projects of $0.7 million. As a result of the anticipated 1,004 residential units, these funds are projecting an increase in fund balances of $16.4 million during the budget year. In particular, the EIF fund is committed to pay down $10.1 million of its $34.8 million outstanding debt obligations. WATER AND SEWER UTILITY FUNDS The FY 2015/16 will be the fifth year of the five-year water rate study approved by the City Council in February 2011. The Water Utility Fund is proposing a decrease in reserves of $1 million. For this budget year, the revenues over expenses are projected to be $4.4 million and capital improvement projects to be $5.3 million. The significant capital projects are the Well No. 5 Upgrades and the Sleepy Hollow Water Main Replacement to upgrade water mains and fire hydrants in the Sleepy Hollow area. The water rate study provided for a 10% increase in water rates, however, due to the high performance to date, the water rates will not be increased in FY 2015/16. During FY 2015/16, a new water study will be undertaken and rates will be adjusted as needed to meet the objectives for the next study period. The Sewer Utility Fund reserves are projected to increase $1.8 million this budget year. The increase is attributed to a projected surplus of revenues over expenses of $3.5 million and capital improvement projects of $1.7 million. The IEUA sewer treatment costs are a pass -through charge to the utility customers accounted for in the Sewer Utility Fund. In March 2015, an increase to the charges for treatment costs was approved in a five year rate plan (FY 2015/16 through FY 2019/20). In order to implement the increase of the pass -through of treatment costs to the utility customer, the City will need to perform the required procedures pursuant to Proposition 218. The Proposition 218 election and public hearing is scheduled for August 11, 2015, for rates to become effective October 1st. CAPITAL IMPROVEMENT PROGRAM: In the General Fund, there are three capital projects in FY 2014/15 being carried over into FY 2015/16 totaling $193,000 wherein funding is provided by General Fund reserves. In the adopted budget, there are three new capital projects in the General Fund totaling $2,042,000 to be funded by reserves in the General Fund. The total amount of General Fund Capital Projects adopted for FY 2015/16 is $2,316,200. Within all funds, the more significant capital projects will be the continued construction of Peyton Drive and English Channel, the water projects, and various street improvement projects. The total amount adopted for the Capital Improvement Program for FY 2015/16 is about $25.9 million. vi i FIVE YEAR OUTLOOK: The first year of the Five -Year Outlook is comprised of the FY 2015/16 adopted revenues and appropriations budget plan. The remaining four years of the Five -Year Outlook are based upon anticipated program service level needs in light of the growth that is projected to occur over that period. These anticipated program adjustments are intended to provide the City Council with an indicator of service level needs projected over the near term to meet the increasing service demands generated by residential and commercial growth anticipated to occur within the City. CONCLUSION: The City of Chino Hills has maintained its strong financial position through prudent, long-range policy decisions and sound fiscal management. So far, Chino Hills' economic base has allowed the City to ride out the economic impact of the housing downturn with minimal impacts to service levels to date. The City will continue to monitor key economic indicators, sources of revenues, and spending levels as part of its sound conservative fiscal approach. With the adoption by the City Council, this document will be the focus of our organizational efforts for FY 2015/16. The success of our program and project efforts during the next five years will shape the five-year viability and future of our community. As always, the cooperation and support of the Department Heads and their staff have been critical to the completion of this document. I would like to thank our Finance Department for their support needed to complete the numerous tasks necessary to create the document that is before you. s Konradt Bartlam, City Manager viii Return to Table of Contents City of Chino ME Mission It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. Valas a- Commitment -We are guided by the belief that the City of Chino Hills is a prominent, beautiful, and well -maintained City. We value our commitment to the citizens of Chino Hills and strive to provide them with the highest quality municipal services. rr Community Partnership -We work as partners with our residents to enhance the quality of life in Chino Hills. We respond to the needs of our community, and together, promote Chino Hills as a safe and healthy City. tr Honesty, Integrity, and Truthfulness - We value honesty, integrity, and truthfulness as the foundation of our organization. We recognize their importance in upholding our credibility with the community we serve. a- People/Employees - Employees are the organization's most important resource. We work together as a team and each employee's contribution is key to our success. rr Pride - As employees, we take pride in ourselves, our organization, and our community, as we work together to provide professional services to the citizens of Chino Hills. Professionalism - We value our employees as professionals who provide an outstanding level of service to the citizens of Chino Hills. Responsiveness to the Community - We are dedicated to service, to identifying and addressing individual and community needs, to being responsive to change within the community, and to enhancing the quality of life in Chino Hills. We are here to serve our community. M 0rtiQaLei:ncto] ue�� INC ORP ORATED 1991 Ux Return to Table of Contents RESOLUTION NO. 2015R- z9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, ADOPTING A BUDGET FOR FISCAL YEAR 2015/16. THE CITY COUNCIL OF THE CITY OF CHINO HILLS DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. For the FY period from July 1, 2015, through June 30, 2016, the City Council hereby adopts a budget for the City of Chino Hills and that budget is specified in Exhibit A of the staff report presented with this resolution as "Total Budget Appropriations" in the "City Council Approved" column and totals $168,558,800. SECTION 2. The budget reported in the FY 2015116 Capital Improvement Program portion of the FY 2015/16 Annual Budget document is the budget being approved by the City Council for the individual capital projects. The approved budgets for the individual capital projects remain as authorized appropriations for the individual capital projects until these capital projects are completed. Any unexpended authorized appropriation for each capital project is automatically carried over from fiscal year to fiscal year until the funds of the individual capital project are expended or the capital project is canceled. Following the completion of the individual capital projects, the unexpended appropriation of each completed capital project shall be canceled and the capital projects' funding sources shall be released from their unexpended funding commitment. SECTION 3. At the end of FY 2014/15, certain purchase orders exist as outstanding encumbrances that represent contractual obligations of previously budgeted funds. In addition, there are unspent appropriations in the FY 2014/15 budget that relate to one-time allocations for specific projects and services. The outstanding encumbrances and, at the City Managers discretion, any unspent one-time allocations are deemed to be an addition to the FY 2015/16 Adopted Budget. SECTION 4. The City Manager shall execute on behalf of the City Council administrative supervision and control over this budget as authorized in accordance with Chino Hills Municipal Code Section 2.08. The City Manager is authorized to appropriate from reserves for each expenditure line item or capital improvement project not exceeding $25,000 per transaction. The total of appropriations by the City Manager from General Fund reserves may not exceed $100,000 in a fiscal year. Any appropriations from reserves for each expenditure line item or capital improvement project exceeding $25,000 per transaction must be approved by the City Council. The City Manager is authorized to transfer appropriations within a department within a fund or between departments within a fund without limitation. All appropriations from reserves and all appropriation FTW transfers are subject to funding eligibility requirements. The fund and department budget amounts are listed in the column entitled "City Council Approved" appropriations reported in Exhibit A of the staff report presented with this Resolution. The total budgeted permanent full time regular staff is 144 positions and permanent part-time positions is 8. No increase shall be made in this number of positions without City Council approval. However, the City Manager is authorized to transfer such positions within existing position classification and reorganize departments under his authority if in his judgement such actions will result in a higher degree of efficiency of overall operations of the City. SECTION 5. The General Fund Cash Operating Reserves remains at $5,900,000. The General Fund Cash Operating Reserves are to be reviewed annually and adjusted accordingly. SECTION 6. A new fund shall be established entitled "Stabilization Fund" to commit funds to be set aside in the event of substantial increases in general liability insurance premiums and retirement contributions. The FY 2015/16 Budget provides for a transfer of $1,100,000 from the General Fund to the Stabilization Fund. SECTION 7. That the City Clerk is instructed to forward a copy of the Resolution and the FY 2015/16 Budget to the Auditor/Controller of the County of San Bernardino, in accordance with Section 53901 of the Government Code. SECTION 8. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED, and ADOPTED this 9th day of June 2015. CYNTHIANORAN, MAYOR ATTEST: ko CHERYL BALYCITY CLERK APPROVED AS TO FORM: MARK Dl HENSLEY, CITY ATTORYE-Y- STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) § CITY OF CHINO HILLS ) I, Cheryl Balz, City Clerk of the City of Chino Hills, DO HEREBY CERTIFY that the foregoing Resolution No. 2015R-29 was duly adopted at a regular meeting of the City Council of the City of Chino Hills held on the 9th day of June, 2015, by the following roll call vote, to wit: AYES: NOES ABSENT: (SEAL) COUNCIL MEMBERS: COUNCIL MEMBERS COUNCIL MEMBERS MORAN, BENNETT, GRAHAM, MARQUEZ, AND ROGERS NONE NONE CHERYL BALZ CITY -CLERK The foregoing is the original of Resolution No. 2015R-29 duly passed and adopted by the Chino Hills City Council at their regular meeting held June 9, 2015. (SEAL) (4 CHERYL BALZ, CITY CLERK EXHIBIT A 2015/16 BUDGET APPROPRIATIONS Fund/Department General Fund: Legislative City Manager Public Safety Engineering Finance Public Works Interfund Transfers Total General Fund Community Development Fund Recreation Fund Pas Through Fund Solid Waste Fund Landscape and Lighting District Funds Gas Tax Fund Measure I Fund Air Quality Improvement Fund Development Fee Funds Community Development Block Grant Fund Miscellaneous Special Revenue Funds Water Fund Sewer Fund Equipment Maintenance Fund Information Technology Fund Capital Projects Funds Agency Funds City Manager City Council Recommended Approved Change $ 1,831,900 $ 1,735,700 $ (96,200) 4,489,400 4,489,400 0 12,058,800 12,058,800 0 1,824,600 1,824,600 0 5,434,100 5,434,100 0 4,234,000 4,234,000 0 8,490,200 8,490,200 0 38,363,000 38,266,800 (96,200) 3,822,900 3,818,000 (4,900) 5,665,700 6,665,700 0 1,081,800 1,081,800 0 4,814,600 4,814,600 0 10,288,600 10,288,600 0 3,042,200 3,042,200 0 2,379,600 2,379,600 0 500 500 0 8,411,100 8,411,100 0 658,000 658,000 0 9,844,400 9,844,400 0 33,007,100 33,007,100 0 9,034,400 9,034,400 0 966,000 966,000 0 1,561,600 1,561,600 0 25,377,700 25,377,700 0 10,340,700 10,340,700 0 Total Budget Appropriations $ 168,659,900 $ 168,558,800 $ (101,100) This page intentionally left blank. Eve pevelopment comrrunrrJ pdrn�rnsservlces 5LO&I(3 en'Se rest pe,4elopn Developn 1 Econorri�c Chino LAWS City Oa Y ear 2p15 16 F �s ization City organ Sol Cih no,sx e servic Gomm",t Comm%.OW C t` 5Gln g1oGkGtan program vices Recr�t on Se CJIS iveI-01 G�tY Co — /�ana9er Gity 1ri�strat�°n Adm goraen'ent Code En Ftelat °ns mmun�ty ,ces C C°eta y PreeP�uredesess Emer9 anR�oto et Hu public Safment RreK Manal aeering En9�neerin9 SeN\ces L gr5ttorneY C C1A Clerk 1tY ton � pslrri�nls tProgram pev eloprr`e T echn�ogY 1nf SontDepa�me a1 $eNrces$er�lGes Customer Utz M ---- "-)Norks 1 AmentMantenan e SFap1\ties d�ands ape parkma me an�enance e Sar'�tsystem Ma�ntacenc Stor Street Ma�ntena Niater This page intentionally left blank. G :. Return to Table of Contents Program Summary Fiscal Year 2015-16 Department/Activity LEGISLATIVE • City Council • City Attorney • City Clerk CITY MANAGER • Administration • Code Enforcement • Community Relations • Contract Services • Emergency Preparedness • Human Resources • Public Safety • Risk Management COMMUNITY DEVELOPMENT • Administration • Building Services • Development Services • Economic Development COMMUNITY SERVICES • Community Development Block Grant Program • Recreation Services ENGINEERING Engineering Services FINANCE • Administration • Development Program • Information Technology • Non -Departmental Services • Utility Customer Services PUBLIC WORKS • Administration • Equipment Maintenance • Facilities Maintenance • Parks and Landscape Maintenance • Sanitation Maintenance • Storm System Maintenance • Street Maintenance • Water This page intentionally left blank. Return to Table of Contents CITY OF CHINO HILLS OPERATING PROGRAM ADOPTED/ ADJUSTED ADOPTED AUTHORIZED AUTHORIZED POSITIONS POSITIONS FY 2014-15 FY 2015-16 FULL-TIME POSITIONS LEGISLATIVE 7 7 CITY MANAGER 16 14 COMMUNITY DEVELOPMENT 16 16 COMMUNITY SERVICES 15 12 ENGINEERING 12 12 FINANCE 24 24 PUBLIC WORKS 62 59 TOTAL FULL-TIME POSITIONS 152 144 PERMANENT PART-TIME POSITIONS LEGISLATIVE 1 1 CITY MANAGER 2 1 COMMUNITY DEVELOPMENT 1 1 COMMUNITY SERVICES 0 1 FINANCE 1 1 PUBLIC WORKS 3 3 TOTAL PERMANENT PART-TIME POSITIONS 8 8 All This page intentionally left blank. Al2 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015-16 FULL-TIME POSITIONS Accountant 1111 Accounting Supervisor Account Techician 1111 Administrative Assistant I Administrative Assistant 11 Administrative Assistant 11 -Confidential Assistant Building Official Assistant City Clerk Assistant City Engineer Assistant/Associate Engineer Assistant/Associate Planner Assistant Community Development Director - Building Officer Assistant Finance Director Billing Supervisor Building Inspector 1/11 City Clerk City Engineer City Manager Code Enforcement Officer 1/11 Code Enforcement Supervisor Community Development Director Community Relations Manager Community Services Director Customer Service Supervisor Deputy City Manager Environmental Program Coordinator Environmental Program Inspector Executive Assistant Facilities Maintenance Supervisor Finance Director 2 2 5 5 10 1 1 1 1 2 1 1 1 1 2 1 1 1 2 1 1 1 1 1 1 1 1 1 1 1 A13 FULL-TIME POSITIONS (Continued) GIS Analyst 1 Information Technology Manager 1 Landscape Inspector 1/11 2 Maintenance and Operations Manager 1 Maintenance Worker 1/11 26 Maintenance Worker I Non -Flex 2 Management Analyst 1/11 9 Parks and Open Space Supervisor 1 Payroll Technician 2 Permit Technician 1/11 3 Planning Manager 1 Public Information Officer 1 Public Works Director 1 Public Works Inspection Supervisor 1 Public Works Inspector 1/11 2 Records Coordinator 1 Recreation Coordinator 6 Recreation Supervisor 2 Sanitation Supervisor 1 Senior Account Technician 3 Senior Engineer 1 Senior Human Resources Analyst 1 Senior Information Technology Analyst 2 Senior Maintenance Worker 10 Senior Management Analyst 2 Senior Planner 2 Street Maintenance Supervisor 1 Utility Conservation Coordinator 1 Water and Sewer Manager 1 FULL-TIME POSITIONS (Continued). Water Distribution Supervisor Water Production Supervisor Water Quality Technician 1/11 TOTAL FULL-TIME POSITIONS PERMANENT PART-TIME POSITIONS Accountant 1/11 Administrative Assistant I Office Assistant Parking Enforcement Officer Planning Technician Video Production Technician TOTAL PERMANENT PART-TIME POSITIONS 1 1 2 144 1 1 2 2 1 1 8 A15 This page intentionally left blank. La Sierra Drive Trailhead Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015-16 Charges for Services and Costs Reimbursements 25% Taxes and Assessments 22% Fines and F 0% Recreation Fees 1% of Money and Property Licenses 1% ^and Permits / 2% Development Fees 13% Other Revenues 16% y`zr>iK1sE'l Actual Transfer -In 20% FY 2014-15 Projected Actual Taxes and Assessments 41,224,365 40,841,600 40,275,000 Licenses and Permits 1,210,654 1,197,000 3,841,400 Fines and Penalties 496,979 464,100 464,100 Use of Money and Property 2,372,078 1,845,800 1,810,700 Charges for Services and Costs Reimbursements 41,460,820 46,650,700 46,569,400 Development Fees 6,702,424 2,143,100 24,610,400 Recreation Fees 1,270,037 1,333,400 1,372,100 Other Revenues 17,535,275 16,308,600 28,623,300 Transfers -In 14,417,913 17,587,700 36,654,200 1[.SF11 $126,690,545 $128,372,000 $184,220,600 w Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015-16 Public 28 Legislative Engineering Community 1% IN nnvnlnmm�nl 22% I oy1 nn l 15% FY 2013-14 FY 2014-15 Projected Actual Actual Manager 13% Finance 13% Legislative 1,442,278 1,758,600 1,735,700 City Manager 20,669,999 22,316,700 21,580,000 Community Development 2,469,108 4,947,400 4,572,400 CommunityServices'(') 4,598,033 5,496,600 6,323,700 Engineering 2,155,246 2,382,300 2,485,200 Finance 24,726,810 17,433,700 22,285,300 Public Works 40,660,420 46,881,900 47,544,600 Capital Improvement Program* 8,217,906 5,076,900 25,377,700 Transfers -Out 10,727,092 17,587,700 36,654,200 Total $115,666,892 $123,881,800 $168,558,800 *Note A Capital Improvement Project funded by Community Development Block Grant funds is reflected in the Community Services Department in the amount of $488,700. M. Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015-16 Licenses and 0% Motor Vehicle In -Li Fees 0% Property 36% Fines and Penalties Other Revenues 29% y`zrzlktsE'l Actual Use of Money & Property 2% Charges for Services and Costs Reimbursements FY 2014-15 Projected Actual Transfers -In 4% it Taxes 9% les Tax 15% Sales Tax 5,213,043 5,730,900 5,862,600 Property Tax 13,233,635 13,482,200 14,013,800 Motor Vehicle In -Lieu Fees 33,503 32,400 31,300 Other Taxes 3,240,116 3,377,300 3,534,000 Licenses and Permits 1,210,654 85,000 87,600 Fines and Penalties 496,979 464,100 464,100 Use of Money & Property 848,306 729,400 750,700 Charges for Services and Costs Reimbursements 1,399,347 1,738,400 1,598,100 Recreation Fees 1,270,037 - - Other Revenues 6,821,823 10,301,400 11,254,100 Transfers -In 3,396,946 1,369,200 1,609,800 Total $37,164,389 $37,310,300 $39,206,100 W, Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015-16 ��74►14C�d1�7�1►I�l��J4►I11firV1C12k+!A "I Lim M6 f'1:'1F'11111AA1�1►� Obligation to Landscape and Lighting District 1% City Manager 43% Legislative City Manager Community Services Engineering Finance Public Works Capital Projects Transfers -Out Transfer to Community Development Fund Transfer to Recreation Fund Transfer to Liability Insurance Stabilization Fund Obligation to Landscape and Lighting District Subsidy to Landscape and Lighting District Total Subsidy to Landscape and Lighting District 1% Finance 14% Transfer to Liability Insurance Stabilization Fund 3% Legislative 5% Capital Projects -Transfers-Out 6% is Works 11% LTransferto Recreation Fund 11% FY 2013-14 FY 2014-15 Projected • • • - • Actual Actual 1,442,278 1,758,600 1,735,700 15,854,489 17,361,400 16,548,200 1,571,677 376,500 - 1,790,933 1,804,200 1,824,600 6,585,431 4,265,600 5,434,100 3,174,473 5,297,600 4,234,000 380,935 25,000 2,316,200 - 1,660,500 - 3,588,600 4,293,600 - 1,100,000 207,634 269,300 253,400 287,451 536,300 527,000 $31,295,301 $36,943,600 $38,266,800 M Return to Table of Contents aRISM WANEIM111 RM[1 Estimated General Fund Reserves $2396559772 Note 1 Capital Projecl Contingency, a Emergency Reserves $10,225,337 43% Note 1 Cash Flow Reserves $5,900,000 25% Note 1 Unreserved General Fund Reserves $5,900,000 + $10,225,337 + $867,700 = $16,993,037 Drojects ryes 2,092 2007 COP Proceeds $3,194,425 14% M, Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015-16 80,000 78,000 0 76,000 a 00 74,000 CL 72,000 70,000 1 2 3 4 S U / Population Growth Growth Cumulative Year Per Year Growth 2006 77,920 1,045 35,229 2007 78,512 592 35,821 2008 78,465 -47 35,774 2009 78,725 260 36,034 2010 74,663 -4,062 31,972 2011 75,089 426 32,398 2012 75,497 408 32,806 2013 75,747 250 33,056 2014 76,055 308 33,364 2015 77,596 1,541 34,905 Cumulative Growth rate is compared to the first full calendar year of 1992 (42,691). Prior years' population has been revised in accordance with the Department of Finance population certification. Cumulative Growth rate is compared to the first full calendar year of 1992 (42,691). Prior years' population has been revised in accordance with the Department of Finance population certification. Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015-16 6,500,000 6,000,000 5,500,000 5,000,000 4,500,000 y 4,000,000 3,500,000 3,000,000 2,500,000 00 off,10 o6A A Fiscal Year Sales Tax Growth Growth Cumulative Year Per Year Growth 2005-06 3,621,614 4.85% 250.15% 2006-07 4,023,467 11.10% 289.00% 2007-08 4,065,937 1.06% 293.11% 2008-09 4,412,698 8.53% 326.64% 2009-10 4,510,911 2.23% 336.13% 2010-11 4,655,309 3.20% 350.09% 2011-12 5,064,776 8.80% 389.68% 2012-13 5,121,427 1.12% 395.16% 2013-14 5,213,043 1.79% 404.02% 2014-15 5,730,900 9.93% 454.09% 2015-16 5,862,600 2.30% 466.82% Growth rate is compared to the first full fiscal year of 1992-93 ($1,034,297). *Starting in FY 2004-05, excludes triple flip. W Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015-16 15, 000, 000 13, 000, 000 11, 000, 000 x 9,000,000 s 7,000,000 0 a 5,000,000 K II II II II It y 1,000,000 �ooy� �006� �00A, �ooV Fiscal Year Property Tax Growth • . Growth Cumulative Year Per Year Growth 2005-06 9,590,606 (1) 20.57% 691.53% 2006-07 10,859,810 (2) 1323% 79628% 2007-08 11,673,366 (3) 7.49% 863.43% 2008-09 11,868,363 (4) 1.67% 879.52% 2009-10 11,864,688 (5) (0.03%) 87922% 2010-11 12,146,866 (6) 2.38% 902.51% 2011-12 12,039,132 (7) (0.89%) 893.62% 2012-13 12,583,221 (8) 4.52% 938.52% 2013-14 13,233,635 (9) 5.17% 99220% 2014-15 13,482,200 (10) 1.88% 1012.71% 2015-16 14,013,800 (11) 3.94% 1056.59% Growth rate is compared to the first full fiscal year of 1992-1993 ($1,211,649). (1) Includes Triple Flip in the amount of $1,137,927, and VLF Swap in the amount of $5,021,797. (2) Includes Triple Flip in the amount of $1,200,548, and VLF Swap in the amount of $5,314,585. (3) Includes Triple Flip in the amount of $1,416,334, and VLF Swap in the amount of $5,941,937. (4) Includes Triple Flip in the amount of $1,323,115, and VLF Swap in the amount of $6,269,435. (5) Includes Triple Flip in the amount of $1,491,754, and VLF Swap in the amount of $6,152,437. (6) Includes Triple Flip in the amount of $1,674,246, and VLF Swap in the amount of $6,152,220. (7) Includes Triple Flip in the amount of $1,569,161, and VLF Swap in the amount of $6,195,368. (8) Includes Triple Flip in the amount of $1,770,721, and VLF Swap in the amount of $6,277,550. (9) Includes Triple Flip in the amount of $1,850,280, and VLF Swap in the amount of $6,485,143. (10) Includes Triple Flip in the amount of $1,667,000, and VLF Swap in the amount of $6,910,800. (11) Includes Triple Flip in the amount of $1,954,200, and VLF Swap in the amount of $7,086,900. Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015-16 3,000,000 2,500,000 E 2,000,000 0 —`� 1,500,000 d .2 1,000,000 500,000 0 o O ,'��' �O ,'��` oh' ono' 01 ow' O,��ti �o �V �h Fiscal Year Interest Income Composite Rate Year for the Year 2005-06 1,096,608 3.89% 2006-07 2,001,249 5.08% 2007-08 2,576,709 4.48% 2008-09 1,016,752 2.43% 2009-10 465,040 1.16% 2010-11 191,252 0.96% 2011-12 143,988 0.69% 2012-13 327,377 * 0.75% 2013-14 217,300 * 0.70% 2014-15 246,000 *0.82% 2015-16 293,400 *1.04% *Note: The Composite Investment Earnings Rate is based on the Actual Investment Earnings Rate for the State of California Local Agency Investment Fund (LAIF), the Actual Investment Earnings Rate for the Los Angeles County Pooled Funds of Investment (LACPFI), and Average Purchase Yield -to -Maturity for Chandler Asset Management. Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015-16 4,200,000 3,800,000 3,400,000 3,000,000 2,600,000 2,200,000 1,800,000 1,400,000 1,000,000 600,000 ADO O� A�' A°j �� �^ �� 0 4k ry0 �O ,ti0 ry0 �O �O ry0 ry0 �O ,ti0 ry0 Fiscal Year Community Development Revenues • Growth Cumulative Year Per Year Growth 2005-06 2,249,344 15.99% 103.69% 2006-07 2,051,094 (8.81%) 85.74% 2007-08 2,056,339 0.26% 86.21 % 2008-09 888,575 (56.79%) (19.53)% 2009-10 688,724 (22.49%) (37.63)% 2010-11 719,807 4.51% (34.82)% 2011-12 616,766 (14.32%) (44.15)% 2012-13 696,622 12.95% (36.92)% 2013-14 1,393,265 100.00% 26.17% 2014-15 1,660,500 (1) 19.18% 50.37% 2015-16 4,356,800 162.38% 294.54% Growth rate is compared to the first full fiscal year of 1992-93 ($1,104,282). Revenues shown do not include pass throughs. (1) Excludes Transfer from General Fund of $1,896,900. 1 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015-16 2,000,000 1,800,000 d 1,600,000 d 1,400,000 1,200,000 1,000,000 w �Y�AI�AAI 600,000 10 o A^ A�' A°j o �. �ti �� �R �h � yo yo yo do yo yo yo yo yo yo �o Fiscal Year Engineering Revenues Growth Cumulative Year Per Year Growth 2005-06 1,300,968 193.45% 312.48% 2006-07 1,199,984 (7.76%) 280.46% 2007-08 1,011,192 (15.73%) 220.61% 2008-09 1,039,299 2.78% 229.52% 2009-10 979,145 (5.79%) 210.44% 2010-11 943,882 (3.60%) 19926% 2011-12 785,541 (16.78%) 149.06% 2012-13 841,558 7.13% 166.82% 2013-14 1,000,369 18.87% 217.17% 2014-15 1,760,900 76.03% 458.31% 2015-16 1,623,200 (7.82%) 414.65% Growth rate is compared to the first full fiscal year of 1992-93 ($315,401). Revenues shown do not include pass throughs. B11 This page intentionally left blank. B12 - i� �,.� ,r.-�„� �. - -- �. �` _ X to 0 v CITY OF CHINO HILLS s (D 0 FISCAL YEAR 2014.2015 () SUMMARY OF CHANGES TO FUND BALANCES 0 7 Projected (D Audited Adjustments Ending Fund Balance to Fund Projected Projected Projected Projected Projected Fund Balance rn Fund Title 07-01-14 Balance Revenues Expenditures Capital Projects Transfer In Transfer Out 06-30-15 GENERALFUND Operating Fund 0 34,815,800 (29,130,976) 1,369,200 (6,054,700) 999,324 Special Projects Reserve 2,915,292 1,125,300 (1,093,000) (7,100) 2,940,492 Capital Projects, Contingency, & Emergency Reserves 8,445,174 (128,561) (283,000) (17,900) 8,015,713 Cash Flow Reserves 5,700,000 200,000 5,900,000 Other Reserves 884,581 (71,439) (356,924) 456,218 2007 Certificates of Participation (COP) Proceeds 3,194,425 0 3,194,425 GENERAL FUND SUBTOTAL 21,139,472 0 35,941,100 (30,863,900) 0 1,369,200 (6,079,700) 21,506,172 Recreation Fund 0 1,333,400 (4,922,000) 3,588,600 0 Community Development Fund 0 1,658,900 (3,319,400) 1,660,500 0 Pass-Thru Fund 0 1,674,400 (1,674,400) 0 n � SPECIAL REVENUE FUNDS Gas Tax Fund 2,921,463 0 2,498,900 (1,727,800) 1,096,700 (733,600) 4,055,663 Measure Fund 2,908,084 0 1,224,300 (34,400) (1,668,600) 2,429,384 Air Quality Improvement Fund 180,510 0 97,900 (500) 0 277,910 Community Development Block Grant 0 159,200 (159,200) 0 Solid Waste Fund 0 4,720,100 (4,720,100) 0 Landscaping and Lighting District Funds 4,853,002 0 6,894,600 (8,822,300) 1,742,000 (1,073,200) 3,594,002 Development Fee Funds 9,570,445 0 2,302,700 (2,156,200) 651,900 (10,400) 10,358,445 Miscellaneous Special Revenue Funds 1,391,885 0 2,719,700 (562,400) (2,022,600) 1,526,585 CAPITAL PROJECTS FUNDS 4,465,906 0 36,600 0 (5,076,900) 5,242,900 4,668,506 ENTERPRISE FUNDS Water Fund 24,045,822 0 30,012,800 (23,453,800) 2,114,600 (3,215,000) 29,504,422 Sewer Fund 4,616,165 0 7,746,300 (7,045,600) 0 5,316,866 INTERNAL SERVICE FUNDS Equipment Maintenance Fund 3,758,355 0 1,242,700 (1,407,000) 0 3,594,055 Information Technology Fund 17,072 0 1,300,500 (1,420,000) 121,300 18,872 AGENCY FUNDS 31,857,204 0 9,220,300 (8,928,200) (2,784,600) 29,364,704 TOTAL ALL FUNDS 111,725,385 0 110,784,300 (101,217,200) (5,076,900) 17,587,700 (17,587,700) 116,215,586 This page intentionally left blank. I X (D 0 v CITY OF CHINO HILLS s m O FISCAL YEAR 2015-2016 C SUMMARY OF CHANGES TO FUND BALANCES Projected Adopted Beginning Adjustments Ending 0) Fund Balance to Fund Adopted Adopted Adopted Adopted Adopted Fund Balance Fund Title 07-01-15 Balance Revenues Expenditures Capital Projects Transfer In Transfer Out 06-30-16 Ul GENERALFUND Operating Fund 0 37,442,400 (29,775,500) 1,609,800 (8,409,000) 867,700 Special Projects Reserve 2,940,492 153,900 (1,100) (81,200) 3,012,092 Capital Projects, Contingency, & Emergency Reserves 9,015,037 1,210,300 10,225,337 Cash Flow Reserves 5,900,000 5,900,000 Other Reserves 456,218 456,218 2007 Certificates of Participation (COP) Proceeds 3,194,425 0 3,194,425 GENERAL FUND SUBTOTAL 21,606,172 1,210,300 37,696,300 (29,776,600) 0 1,609,800 (8,490,200) 23,656,772 Recreation Fund 0 1,372,100 (5,665,700) 4,293,600 0 Community Development Fund 0 4,356,800 (3,592,200) 0 (225,800) 538,800 Liability Insurance Rate Stabilization Fund 0 1,100,000 1,100,000 Pass-Thru Fund 0 1,081,800 (1,081,800) 0 n SPECIAL REVENUE FUNDS CJ Gas Tax Fund 4,055,663 2,159,900 (1,618,600) 123,000 (1,423,600) 3,296,363 Measure I Fund 2,429,384 1,259,200 (38,900) (2,340,700) 1,308,984 Air Quality Improvement Fund 277,910 99,700 (500) 377,110 Community Development Block Grant 0 658,000 (658,000) 0 Solid Waste Fund 0 4,814,600 (4,814,600) 0 Landscaping and Lighting District Funds 3,594,002 6,929,600 (9,330,600) 1,711,500 (958,000) 1,946,502 Development Fee Funds 10,358,445 24,762,100 (7,725,700) 0 (685,400) 26,709,445 Miscellaneous Special Revenue Funds 1,526,585 11,175,900 (424,000) (9,420,400) 2,858,085 CAPITAL PROJECTS FUNDS 4,668,506 34,800 0 (25,377,700) 25,216,300 4,541,906 ENTERPRISE FUNDS Water Fund 29,504,422 29,461,200 (25,097,900) 2,600,000 (7,909,200) 28,558,522 Sewer Fund 5,316,865 10,841,600 (7,309,400) (1,725,000) 7,124,065 INTERNAL SERVICE FUNDS Equipment Maintenance Fund 3,594,055 1,249,900 (966,000) 3,877,955 Information Technology Fund 18,872 1,563,200 (1,561,600) 20,472 AGENCY FUNDS 29,364,704 8,149,700 (6,864,800) (3,475,900) 27,173,704 TOTAL ALL FUNDS 116,215,586 1,210,300 147,566,400 (106,526,900) (25,377,700) 36,654,200 (36,654,200) 133,087,686 This page intentionally left blank. Return to Table of Contents Is] III V&SI A43 011 z 197 0114 1&1 I J 1-160 W d =0:w*1 to [:. 1-111 bit] =11 dIP91 IT, I IT, 0X� RESOURCES Amount Beginning Fund Balances 116,215,586 Adjustment to Fund Balances Reduction of Long term liabilities 1,210,300 Revenues Taxes and Assessments 40,275,000 Licenses and Permits 3,841,400 Fines and Penalties 464,100 Use of Money and Property 1,810,700 Charges for Services and Costs Reimbursements 46,569,400 Development Fees 24,610,400 Recreation Fees 1,372,100 Other Revenues 28,623,300 Transfer In 36,654,200 Sub -Total All Funds 184,220,600 TOTAL RESOURCES 301,646,486 USE OF RESOURCES Operating Program Legislative 1,735,700 City Manager 21,580,000 Community Development 4,572,400 Community Services (Note 1) 6,323,700 Engineering 2,485,200 Finance 22,285,300 Public Works 47,544,600 Capital Improvement Program (Note 1) 25,377,700 Transfers Out 36,654,200 Sub -Total All Funds 168,558,800 Ending Fund Balances 133,087,686 TOTAL USE OF RESOURCES 301,646,486 APPROPRIATION LIMITATION ACCORDING TO ARTICLE XIII B OF THE STATE OF CALIFORNIA CONSTITUTION (rounded to the nearest dollar) 238,709,551 Note 1: A Capital Improvement Project funded by the Community Development Block Grant fund is reflected in the Community Services Department in the amount of $488,700. C5 This page intentionally left blank. ,MR Return to Table of Contents CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2015.16 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL GENERALFUND LEGISLATIVE City Council 184,500 73,100 257,600 City Attorney - 350,000 350,000 City Clerk 980,000 244,300 1,224,300 TOTAL LEGISLATIVE 1,164,500 667,400 1,831,900 CITY MANAGER Administration 579,000 483,200 - 1,062,200 Code Enforcement 533,100 10,900 - 544,000 Community Relations 493,000 143,200 - 636,200 Contract Services - 187,500 - 187,500 Emergency Preparedness 96,000 150,400 - 246,400 Human Resources 312,900 91,900 - 404,800 Public Safety - 12,058,800 - 12,058,800 Risk Management 52,600 1,355,700 - 1,408,300 TOTAL CITY MANAGER 2,066,600 14,481,600 16,548,200 ENGINEERING Engineering Services 1,631,100 193,500 1,824,600 TOTAL ENGINEERING 1,631,100 193,500 1,824,600 FINANCE Administration 2,006,800 434,200 2,441,000 Development Program - 2,932,800 2,932,800 Non -Departmental - 60,300 60,300 TOTAL FINANCE 2,006,800 3,427,300 5,434,100 PUBLIC WORKS Administration 821,000 222,600 - 1,043,600 Facilities Maintenance 395,700 1,224,500 153,000 1,773,200 Parks and Landscape Maintenance - 759,900 132,000 891,900 Storm System Maintenance 140,600 299,200 - 439,800 Street Maintenance 75,300 10,200 - 85,500 TOTAL PUBLIC WORKS 1,432,600 2,516,400 285,000 4,234,000 Transfers Out - - 8,490,200 8,490,200 TOTAL GENERAL FUND 8,301,600 21,286,200 8,775,200 38,363,000 COMMUNITY DEVELOPMENT FUND Administration 759,200 523,000 - 1,282,200 Building Services 914,800 397,200 - 1,312,000 Development Services 667,400 182,900 - 850,300 Economic Development - 114,700 - 114,700 Transfers Out - - 263,700 263,700 TOTAL COMMUNITY DEVELOPMENT FUND 2,341,400 1,217,800 263,700 3,822,900 C7 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2015-16 SUMMARY OF EXPENDITURES BY FUND TYPE FUND RECREATION FUND Recreation Services TOTAL RECREATION FUND PASS THROUGH FUND Community Development Administration Building Services Development Services Enqineerinq Services TOTAL PASS THROUGH FUND SPECIAL REVENUE FUNDS SOLID WASTE FUND Refuse and Recycling Programs TOTAL SOLID WASTE FUND LANDSCAPE AND LIGHTING DISTRICT FUNDS Los Serranos Lighting District Parks and Landscape Maintenance Vellano Landscape and Lighting District Transfers Out TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS GAS TAX FUND Special Gas Tax Transfers Out TOTAL GAS TAX FUND MEASURE I TRANSPORTATION SALES TAX Administrative Overhead Transfers Out TOTAL MEASURE IFUND AIR QUALITY IMPROVEMENT FUND Air Quality Project TOTAL AIR QUALITY IMPROVEMENTFUND DEVELOPMENT FEE FUNDS Development Fees Transfers Out TOTAL DEVELOPMENT FEE FUNDS COMMUNITY DEVELOPMENT BLOCK GRANT FUND CDBG Program TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND OPERATIONS AND CAPITAL PERSONNEL MAINTENANCE OUTLAY TOTAL 2,667,600 2,990,200 7,900 5,665,700 2,667,600 2,990,200 7,900 5,665,700 - 227,600 - 227,600 - 40,000 - 40,000 - 712,600 - 712,600 - 101,600 - 101,600 1,081,800 1,081,800 4,814,600 4,814,600 4,814,600 4,814,600 - 22,400 - 22,400 1,065,300 7,514,700 451,100 9,031,100 - 193,500 83,600 277,100 - - 958,000 958,000 1,065,300 7,730,600 1,492,700 10,288,600 582,300 1,000,800 35,500 1,618,600 - - 1,423,600 1,423,600 582,300 1,000,800 1,459,100 3,042,200 - 38,900 - 38,900 - 2,340,700 2,340,700 38,900 2,340,700 2,379,600 500 - 500 500 500 7,725,700 - 7,725,700 - 685,400 685,400 7,725,700 685,400 8,411,100 35,700 622,300 658,000 35,700 622,300 658,000 01 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2015-16 SUMMARY OF EXPENDITURES BY FUND TYPE FUND SPECIAL REVENUE FUNDS (continued). MISCELLANEOUS SPECIAL REVENUE FUNDS Citizen's Option For Public Safety Street Sweeping Sleepy Hollow Road Improvement Fund Transfers Out TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS ENTERPRISE FUNDS WATER FUNDS Water Utility National Pollutant Discharge Elimination System Program Water Conservation Program Water related street services Utility Customer Services Transfers Out TOTAL WATER FUNDS SANITATION FUND Sewer Utility National Pollutant Discharge Elimination System Program Transfers Out TOTAL SANITATION FUND INTERNAL SERVICE FUNDS EQUIPMENT MAINTENANCE FUND Equipment Maintenance Services TOTAL EQUIPMENT MAINTENANCE FUND INFORMATION TECHNOLOGY FUND Information Technology Services TOTAL INFORMATION TECHNOLOGY FUND CAPITAL PROJECTS FUNDS Capital Improvement Program Community Facilities Districts TOTAL CAPITAL PROJECTS FUNDS AGENCYFUNDS Community Facilities Districts Funds Assessment District Funds Transfers Out TOTAL AGENCY FUNDS OPERATIONS AND CAPITAL PERSONNEL MAINTENANCE OUTLAY TOTAL 100,000 100,000 323,500 323,500 500 - 500 - 9,420,400 9,420,400 - 424,000 9,420,400 9,844,400 2,520,500 21,528,700 126,000 24,175,200 12,900 13,100 - 26,000 114,900 2,300 - 117,200 78,500 1,900 - 80,400 415,600 283,500 - 699,100 - - 7,909,200 7,909,200 3,142,400 21,829,500 8,035,200 33,007,100 926,000 6,106,300 108,400 7,140,700 112,500 56,200 - 168,700 - - 1,725,000 1,725,000 1,038,500 6,162,500 1,833,400 9,034,400 320,700 611,200 34,100 966,000 320,700 611,200 34,100 966,000 604,000 790,100 167,500 1,561,600 604,000 790,100 167,500 1,561,600 - - 25,027,800 25,027,800 349,900 349,900 - 25,377,700 25,377,700 6,416,900 - 6,416,900 447,900 - 447,900 - 3,475,900 3,475,900 6,864,800 3,475,900 10,340,700 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2015-16 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL SUB -TOTAL ALL FUNDS 20,099,500 85,191,500 63,368,900 168,659,900 LESS: INTERFUND TRANSACTIONS - (14,715,900) - (14,715,900) TRANSFERS OUT - - (36,692,100) (36,692,100) TOTAL ALL FUNDS 20,099,500 70,475,600 26,676,800 117,251,900 C to Return to Table of Contents Is] III VAST A61:1 I► Lelia I IN �� FISCAL YEAR 2015.16 SUMMARY OF EXPENDITURES BY OBJECT TYPE FY 2014.15 FY 2016-16 Adopted/ Adjusted Adopted Percent Budget Budget Change PERSONNEL 1010 Regular Salaries 10,474,400 10,408,300 (0.6%) 1015 Part-time/Seasonal Wages 1,040,500 1,161,600 11.6% 1020 Overtime Salaries 133,400 127,700 (4.3%) 1540 Fringe Benefits 8,254,800 8,401,900 1.8% TOTAL PERSONNEL 19,903,100 20,099,500 1.0% 2010 Memberships and Certifications 86,600 82,800 (4.4%) 2015 Conferences, Meetings, and Training 142,700 141,700 (0.7%) 2030 Uniforms 75,600 78,000 32% 3010 Legal Services 598,400 658,100 10.0% 3020 Financial Services 394,100 449,100 14.0% 3025 Medical Services 19,200 19,200 0.0% 3030 Development Professional Services 1,035,900 844,000 (18.5%) 3090 Professional Services 770,300 754,200 (2.1%) 3105 Temporary Employee Services 5,100 - (100.0%) 3110 Computer Services 343,100 307,900 (10.3%) 3115 Information Technology Service Charges 1,339,100 1,551,100 15.8% 3135 Special Studies 316,000 25,000 (92.1%) 3140 Refuse Contract 4,727,800 4,823,700 2.0% 3155 Recreation Program Instructors 294,000 350,000 19.0% 3165 Sewer Treatment Services 4,500,200 4,656,800 3.5% 3166 Green River Services - 6,600 100.0% 3170 Police Services 11,500,000 11,891,000 3.4% 3172 Parking Fine Processing Services 126,200 126,200 0.0% 3173 Animal Control Services 143,200 173,900 21.4% 3180 Crossing Guard Services 58,600 59,800 2.0% 3190 Contractual Services 2,262,700 1,735,000 (23.3%) 4010 Legal Advertising 28,800 27,800 (3.5%) 4015 Advertising and Promotion 137,200 193,800 41.3% 4025 Election Expense 40,200 300 (99.3%) 4030 Printing and Photocopy Services 157,000 119,800 (23.7%) 4035 Postage and Express Delivery 213,700 213,800 0.0% 4110 Liability Insurance 1,826,500 586,900 (67.9%) 4115 Fire and Casualty Insurance 321,200 327,700 2.0% 4125 Surety Bond 2,200 2,300 4.5% 4130 Workers' Compensation Insurance 238,400 375,200 57.4% 4140 Unemployment Insurance 10,000 10,000 0.0% 4245 Traffic Signs 26,000 26,500 1.9% 4310 Fuel 242,300 237,300 (2.1%) 4315 Automotive Parts and Supplies 9,000 8,000 (11.1%) 4410 Chemical Supplies 142,400 141,200 (0.8%) 4420 Computer Hardware and Software Expense 54,300 45,800 (15.7%) C11 [d11 WASI1;d:11►Lela IIN%� FISCAL YEAR 2015.16 SUMMARY OF EXPENDITURES BY OBJECT TYPE OPERATING EXPENSES (continued) 4430 Small Equipment and Tools 4440 Office Supplies 4445 Special Parts and Supplies 4450 Reference Materials and Services 5010 Parks and Landscape 5012 Tree Maintenance 5020 Building and Structure Maintenance 5021 Custodial Services 5025 Office Equipment Maintenance 5035 Vehicle Maintenance 5040 Communications Equipment Maintenance 5045 Graffiti Removal Services 5110 Street Repair and Maintenance 5111 Street Sweeping 5112 Pavement Striping 5115 Traffic Signal Maintenance 5220 Water Lines and Mains Maintenance 5225 Meter Maintenance 5235 Distribution Plant Maintenance 5310 Sanitary Sewer Line Maintenance 5315 Storm Sewer Line Maintenance 5490 Other Structural Repair and Maintenance 5590 Equipment Maintenance 5610 Facilities Rental 5620 Vehicle Rental 5625 Equipment Rental 5690 Other Rental 6010 Water 6011 Water Joint Venture Fixed Costs 6012 Water Cost -Water Master 6013 Water Cost -Chino Basin Desalter 6014 Water Cost - Recycled 6015 Electricity 6016 Water Cost - Recharge to Basin 6020 Streetlight Power 6025 Water Pumping Power 6030 Gas 6035 Telephone 6050 Cable Television 7010 Interest Payments 7015 Principal Payments 7030 Assessment District Credits 7046 Taxes and Assessments FY 2014-15 FY 2016-16 Adopted/ Adjusted Adopted Percent Budget Budget Change 106,500 120,400 13.1 % 63,900 64,600 1.1% 369,100 327,500 (11.3%) 16,700 17,800 6.6% 2,273,200 2,247,300 (1.1%) 477,300 597,400 252% 86,000 113,100 31.5% 348,800 361,000 3.5% 82,700 149,400 80.7% 223,200 200,000 (10.4%) 500 500 0.0% 10,000 10,000 0.0% 206,200 156,000 (24.3%) 215,000 215,000 0.0% 3,000 3,000 0.0% 124,400 125,000 0.5% 137,000 137,000 0.0% 22,000 32,000 45.5% 100,000 215,000 115.0% 49,000 25,000 (49.0%) 1,000 2,000 100.0% 57,800 88,100 52.4% 163,400 226,800 38.8% 14,900 12,600 (15.4%) 1,211,100 1,220,000 0.7% 7,500 8,500 13.3% 4,100 8,000 95.1 % 9,877,400 8,184,600 (17.1%) 3,895,000 1,165,400 (70.1%) 600,000 500,000 (16.7%) - 3,802,400 100.0% - 703,500 100.0% 573,500 616,600 7.5% - 474,000 100.0% 747,400 762,300 2.0% 1,407,000 1,000,000 (28.9%) 19,400 19,500 0.5% 123,300 151,200 22.6% - 9,200 100.0% 3,343,300 3,084,000 (7.8%) 10, 625, 500 12, 535, 500 18.0 % 167,700 1,483,700 784.7% 4,700 4,800 2.1% C12 [11]11 WASIA61011►Lela IINIII FISCAL YEAR 2015.16 SUMMARY OF EXPENDITURES BY OBJECT TYPE OPERATING EXPENSES (continued) 7220 Administrative Overhead 7225 Departmental Overhead 7415 Special Departmental Expense 7610 Uncollectible Accounts 7710 Developer Reimbursement Agreements 7911 Public Works Construction 7985 NPDES Permit Costs TOTAL OPERATING EXPENSES CAPITAL OUTLAY 8030 Buildings 8040 Improvements Other Than Buildings 8050 Office Furniture and Equipment 8060 Vehicles and Equipment 8110 Streets Facilities 8210 Sanitary Sewer Lines and Facilities 8310 Storm Sewer Lines 8410 Water Lines and Mains 8420 Water Meters 8450 Water Supply Facilities TOTAL CAPITAL OUTLAY Transfers Out 1011/90=111BZCi=410 Less: Interfund Transactions and Transfer Out NET BUDGET FY 2014.15 FY 2015-16 Adopted/ Adjusted Adopted Percent Budget Budget Change 7,462,300 9,390,000 25.8% 2,385,500 2,554,800 7.1% 78,300 87,200 11.4% 27,500 27,500 0.0% 244,800 252,100 3.0% 310,700 488,700 57.3% 159,000 161,000 1.3% 80,614,600 85,191,500 5.7% 224,300 275,300 22.7% 1,854,000 2,814,300 51.8% 288,800 215,400 (25.4%) 902,800 156,400 (82.7%) 13,019,200 13,000,400 (0.1%) 1,902,000 1,959,000 3.0% 4,218,100 2,041,600 (51.6%) 3,882,500 2,622,000 (32.5%) 106,000 126,000 18.9% 3,519,200 3,466,400 (1.5%) 29,916,900 26,676,800 (10.8%) 35,478,000 36,692,100 3.4% 165, 912, 600 168, 659, 9 00 1.7% (47,876,000) (51,408,000) 7.4% 118,036,600 117,251,900 (0.7%) C13 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015.16 EQUIPMENT PURCHASES DEPARTMENT ACCOUNT AMOUNT FINANCE Capital Outlav Virtual Desktop Hardware (Replaces current desktop computers) 552-2520-888-8050 87,000 IT Infrastructure Upgrades (Cisco equipment) 552-2520-888-8050 47,500 Audio/Video presentation equipment for Public Works Department 552-2520-888-8050 12,000 PUBLIC WORKS Replacement Vehicles 121 2016 F150 Extra -Cab Pickup Truck, Replace Vehicle #5045 001-2510-888-8060 40,000 2016 F250 Extra Cab Pickup Truck, Replace Vehicle #5060 See Note 1 42,500 New Vehicle 111 2016 3500 Service Truck- With Weed Spraying Equipment See Note 2 65,000 Capital Outlav Air Conditioner Replacements at Grand Ave Park and Mystic Canyon 001-2510-888-8030 11,500 Flail Mower (Parks & Landscape) 030-8400-888-8060 8,900 GRAND TOTAL 314,400 Note 1: 501-8120-888-8060 8,400 551-8200-888-8060 34,100 42,500 Note 2: 010-8300-888-8060 30,500 030-8400-888-8060 34,500 65,000 C14 � ,.. � .. ..o. _ ..... _.. cre+G �a.A. ... :� .., ..L 9 4 rv_._ _ - _ 3 �I'�� _ 4 tt� y AA � �'� �n 1 ° � -• •- ;��� u � � .. d'— -A ._ , e11� � � �� � n � ���� � d e3 i� � ... _� _ � � � �:�'T., � 1..� Y �. :,. @@ K.: A, ^,�:,' J.."��Air��'w�- T .. _ -•`._4 k. a . i,.M i�'S!+�v,�."� � .-%l_F �= =-i.�p-�l� - e - , Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015-16 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 GENERALFUND Revenue (Operating) 37,442,400 38,700,500 40,146,400 41,452,000 42,556,800 Appropriations (Operating) (29,775,500) (30,903,600) (32,130,300) (32,788,900) (33,734,000) Transfer in 1,609, 800 1,242, 000 1,259,700 1,259,100 1,260,100 Subsidy to Landscape and Lighting District Funds (527,000) (1,381,500) (2,537,300) (3,066,600) (3,456,600) Obligation to Landscaping and Lighting District Funds (253,400) (246,000) (564,800) (580,200) (597,100) Transfer out to Community Development Fund (793,200) (1,698,700) (1,702,300) Transfer out to Recreation Fund (4,293,600) (4,414,600) (4,547,300) (4,683,900) (4,824,500) Transfer out to Liability Insurance Stabilization Fund (1,100,000) (1,000,000) Transferto Capital Projects Fund (2,235,000) (1,000,000) Subsidy to Street Sweeping Fund - - (94,000) (142,300) (155,000) Revenues over/(under) appropriations (Operating) 867,700 996,800 739,200 (249,500) (652,600) Appropriations (Unrestricted) - - - Transfer out to Capital Projects Fund - Fund Balance Adjustment 1,210,300 - - - - Beginning Fund Balance (Unrestricted) 14,915,037 16,993,037 17,989,837 18,729,037 18,479,537 Ending Fund Balance (Unrestricted) 16,993,037 17,989,837 18,729,037 18,479,537 17,826,937 Revenue (Restricted) 153,900 160,600 167,800 175,700 184,400 Appropriation (Restricted) source (1,100) (1,100) (1,100) (1,100) (1,100) Transferto Capital Projects Fund (81,200) - - - - Beginning Fund Balance (Restricted) 6,591,136 6,662,736 6,822,236 6,988,936 7,163,536 Ending Fund Balance (Restricted) 6,662,736 6,822,236 6,988,936 7,163,536 7,346,836 TOTAL GENERAL FUND ENDING FUND BALANCE 23,655,773 24,812,073 25,717,973 25,643,073 25,173,773 COMMUNITY DEVELOPMENT FUND Revenues 4,356,800 3,264,100 2,660,400 1,885,800 1,889,900 Appropriations (3,592,200) (3,674,800) (3,576,800) (3,584,500) (3,592,200) Revenues over/(under) appropriations 764,600 (410,700) (916,400) (1,698,700) (1,702,300) Transferto General Fund (225,800) - - - Transfer from General Fund - 793,200 1,698,700 1,702,300 Beginning Fund Balance - 538,800 128,100 4,900 4,900 COMMUNITY DEVELOPMENT FUND ENDING FUND BALANCE 538,800 128,100 4,900 4,900 4,900 RECREATION FUND Revenues 1,372,100 1,413,100 1,455,300 1,498,900 1,543, 900 Appropriations (5,665,700) (5,827,700) (6,002,600) (6,182,800) (6,368,400) Revenues over/(under) appropriations (4,293,600) (4,414,600) (4,547,300) (4,683,900) (4,824,500) Transfer from General Fund 4,293,600 4,414,600 4,547,300 4,683,900 4,824,500 Beginning Fund Balance - - - - - RECREATION FUND ENDING FUND BALANCE D1 CITY OF CHINO HILLS FISCAL YEAR 2015-16 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 LIABILITY INSURANCE STABILIZATION FUND Revenues - - - - - Appropriations Revenues over/(under) appropriations - - Transfer from General Fund 1,100,000 1,000,000 - - - Beginning Fund Balance - 1,100,000 2,100,000 2,100,000 2,100,000 LIABILITY INSURANCE STABILIZATION ENDING ENDING FUND BALANCE 1,100,000 2,100,000 2,100,000 2,100,000 2,100,000 PASS -THROUGH FUND Revenues 1,081,800 1,059,700 1,070,000 1,086,200 1,113,400 Appropriations (1,081,800) (1,059,700) (1,070,000) (1,086,200) (1,113,400) Revenues over/(under) appropriations Beginning Fund Balance PASS -THROUGH FUND ENDING FUND BALANCE - - - - - SPECIAL REVENUE FUNDS GAS TAX FUND Revenues 2,159,900 1,995,800 1,995,800 1,995,800 1,995,800 Appropriations (1,618,600) (1,636,800) (1,686,000) (1,736,600) (1,788,700) Revenues over/(under) appropriations 541,300 359,000 309,800 259,200 207,100 Transfer in 123,000 Transfer out to General Fund - - - - - Transfer out to Capital Projects Fund (1,423,600) Subsidy from General Fund - - - - - Beginning Fund Balance 4,055,663 3,296,363 3,655,363 3,965,163 4,224,363 GAS TAX FUND ENDING FUND BALANCE 3,296,363 3,655,363 3,965,163 4,224,363 4,431,463 MEASUREIFUND Revenues 1,259,200 1,301,300 1,348,000 1,385,400 1,416,000 Appropriations (38,900) (40,100) (41,300) (42,500) (43,800) Revenues over/(under) appropriations 1,220,300 1,261,200 1,306,700 1,342,900 1,372,200 Transfer out to Capital Projects Fund (2,340,700) (1,255,000) (1,230,000) (1,255,000) (1,200,000) Beginning Fund Balance 2,429,384 1,308,984 1,315,184 1,391,884 1,479,784 MEASURE I ENDING FUND BALANCE 1,308, 984 1,315,184 1,391,884 1,479,784 1,651, 984 AIR QUALITY IMPROVEMENT FUND Revenues 99,700 102,100 104,700 106,500 107,900 Appropriations (500) (900) (1,000) (1,100) (1,200) Revenues over/(under) appropriations 99,200 101,200 103,700 105,400 106,700 Beginning Fund Balance 277,910 377,110 478,310 582,010 687,410 AIR QUALITY IMPROVEMENT FUND ENDING FUND BALANCE 377,110 478,310 582,010 687,410 794,110 WA CITY OF CHINO HILLS FISCAL YEAR 2015-16 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 COMMUNITY DEVELOPMENT BLOCK GRANT Revenues 658,000 535,500 535,500 535,500 535,500 Appropriations (658,000) (535,500) (535,500) (535,500) (535,500) Revenues over/(under) appropriations Beginning Fund Balance COMMUNITY DEVELOPMENT BLOCK GRANT ENDING FUND BALANCE SOLID WASTE FUND Revenues 4,814,600 4,861,800 5,007,700 5,158,000 5,312,800 Appropriations (4,814,600) (4,861,800) (5,007,700) (5,158,000) (5,312,800) Revenues over/(under) appropriations Beginning Fund Balance SOLID WASTE FUND ENDING BALANCE LANDSCAPE AND LIGHTING DISTRICT FUNDS Revenues 6,929,600 6,970,900 7,056,800 7,079,300 7,128,300 Appropriations (9,330,600) (9,422,500) (10,799,300) (11,036,400) (11,230,200) Revenues over/(under) appropriations (2,401,000) (2,451,600) (3,742,500) (3,957,100) (4,101,900) Transfer in 1,184,500 867,600 2,175,900 2,235,700 2,298,600 Transfer out to Capital Projects Fund (26,900) - - - - Transfer out (931,100) (621,600) (1,611,100) (1,655,500) (1,701,500) Subsidy from General Fund 527,000 1,381,500 2,537,300 3,066,600 3,456,600 Beginning Fund Balance 3,594,002 1,946,502 1,122,402 482,002 171,702 LANDSCAPE AND LIGHTING DISTRICT ENDING FUND BALANCE 1,946,502 1,122,402 482,002 171,702 123,502 DEVELOPMENT FEE FUNDS Revenues 24,762,100 36,200,100 14,708,200 7,909,700 2,681,000 Appropriations (7,725,700) (22,678,200) (5,765,300) (3,019,900) (1,307,800) Revenues over/(under) appropriations 17,036,400 13,521,900 8,942,900 4,889,800 1,373,200 Transfer in - - - - - Transfer out to Capital Projects Fund (685,400) (2,269,000) (4,355,000) - - Beginning Fund Balance 10,358,445 26,709,445 37,962,345 42,550,245 47,440,045 DEVELOPMENT FEE FUNDS ENDING FUND BALANCE 26,709,445 37,962,345 42,550,245 47,440,045 48,813,245 D3 CITY OF CHINO HILLS FISCAL YEAR 2015-16 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 SPECIAL REVENUE FUNDS (Continued). MISCELLANEOUS SPECIAL REVENUE FUNDS Revenues 11,175,900 2,842,500 1,596,500 1,329,200 786,500 Appropriations (424,000) (438,300) (451,600) (465,400) (479,300) Revenues over/(under) appropriations 10,751,900 2,404,200 1,144,900 863,800 307,200 Transfer out to Capital Projects Fund (9,179,700) - - - - Transfer out (240,700) (86,300) (88,900) (91,500) (94,300) Subsidy from General Fund - - 94,000 142,300 155,000 Beginning Fund Balance 1,526,585 2,858,085 5,175,985 6,325,985 7,240,585 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS ENDING FUND BALANCE 2,858,085 5,175,985 6,325,985 7,240,585 7,608,485 CAPITAL PROJECTS FUNDS Revenues 34,800 43,100 57,100 53,700 37,000 Appropriations - - - - - Revenues over/(under) appropriations 34,800 43,100 57,100 53,700 37,000 Capital Improvement Projects (25,377,700) (5,878,500) (6,685,000) (1,255,000) (1,200,000) Transfer in 25,216,300 5,878,500 6,685,000 1,255,000 1,200,000 Beginning Fund Balance 4,668,506 4,541,906 4,585,006 4,642,106 4,695,806 CAPITAL IMPROVEMENT FUND ENDING FUND BALANCE 4,541,906 4,585,006 4,642,106 4,695,806 4,732,806 WATER UTILITY FUND Revenues 29,461,200 30,834,000 31,735,600 32,071,900 32,138,500 Appropriations (25,097,900) (27,431,800) (30,366,100) (32,688,200) (35,683,800) Revenues over/(under) appropriations 4,363,300 3,402,200 1,369,500 (616,300) (3,545,300) Transfer out to Capital Projects Fund (5,309,200) (1,354,500) (1,100,000) Transfer in 2,600,000 Transfer out (2,600,000) - - - - Beginning Fund Balance 29,504,422 28,558,522 30,606,222 30,875,722 30,259,422 WATER UTILITY FUND ENDING FUND BALANCE 28,558,522 30,606,222 30,875,722 30,259,422 26,714,122 SEWER UTILITY FUND Revenues 10,841,600 8,016,400 9,329,400 9,678,900 9,738,700 Appropriations (7,309,400) (7,528,800) (7,754,800) (7,996,700) (8,246,000) Revenues over/(under) appropriations 3,532,200 487,600 1,574,600 1,682,200 1,492,700 Transfer out to Capital Projects Fund (1,725,000) - - - - Beginning Fund Balance 5,316,865 7,124,065 7,611,665 9,186,265 10,868,465 SEWER UTILITY FUND ENDING FUND BALANCE 7,124,065 7,611,665 9,186,265 10,868,465 12,361,165 M I, CITY OF CHINO HILLS FISCAL YEAR 2015-16 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY2015-16 FY2016-17 FY2017-18 FY2018-19 FY2019-20 EQUIPMENT MAINTENANCE FUND Revenues 1,249,900 1,060,000 1,088,900 1,118,700 1,149,400 Appropriations (966,000) (1,060,000) (1,088,900) (1,118,700) (1,149,400) Revenues over/(under) appropriations 283,900 - - - - Beginning Fund Balance 3,594,055 3,877,955 3,877,955 3,877,955 3,877,955 EQUIPMENT MAINTENANCE FUND ENDING FUND BALANCE 3,877,955 3,877,955 3,877,955 3,877,955 3,877,955 INFORMATION TECHNOLOGY FUND Revenues 1,563,200 1,738,900 1,544,600 1,585,200 1,692,800 Appropriations (1,561,600) (1,738,900) (1,544,600) (1,585,200) (1,692,800) Revenues over/(under) appropriations 1,600 - - - - Beginning Fund Balance 18,872 20,472 20,472 20,472 20,472 INFORMATION TECHNOLOGY FUND ENDING FUND BALANCE 20,472 20,472 20,472 20,472 20,472 AGENCYFUNDS Revenues 8,149,700 8,014,800 7,749,100 7,461,900 7,146,000 Appropriations (6,864,800) (5,953,400) (5,938,600) (5,620,700) (5,383,200) Revenues over/(under) appropriations 1,284,900 2,061,400 1,810,500 1,841,200 1,762,800 Transfer out to Capital Projects Fund (2,021,100) Transfer out (1,454,800) (1,155,700) (1,170,800) (1,167,600) (1,165,800) Beginning Fund Balance 29,364,704 27,173,704 28,079,404 28,719,104 29,392,704 AGENCY FUNDS ENDING FUND BALANCE 27,173,704 28,079,404 28,719,104 29,392,704 29,989,704 TOTAL ALL FUNDS Revenues 147,566,400 149,115,200 129,357,800 123, 568,300 119,154,600 Approprations (106,526,900) (124,793,900) (113,761,500) (114,648,400) (117,663,600) Revenues over/(under) appropriations 41,039,500 24,321,300 15,596,300 8,919,900 1,491,000 Capital Improvement Projects (25,377,700) (5,878,500) (6,685,000) (1,255,000) (1,200,000) Transfer out to Capital Projects Fund (25,027,800) (5,878,500) (6,685,000) (1,255,000) (1,200,000) Subsidy to Landscape and Lighting District Funds (527,000) (1,381,500) (2,537,300) (3,066,600) (3,456,600) Subsidy to Street Sweeping Fund (94,000) (142,300) (155,000) Transfer out to Community Development Fund (793,200) (1,698,700) (1,702,300) Transfer out to Recreation Fund (4,293,600) (4,414,600) (4,547,300) (4,683,900) (4,824,500) Subsidy/Transfer in from General Fund 4,820,600 5,796,100 7,178,600 7,892,800 8,436,100 Transfer in 31,833,600 8,988,100 10,913,800 6,448,500 6,461,000 Transfer out (6,805,800) (3,109,600) (3,435,600) (3,494,800) (3,558,700) Fund Balance Adjustment 1,210,300 - - - - Beginning Fund Balance 116,215,586 133,087,686 151,530,486 160,441,786 168,106,686 TOTAL ALL FUNDS ENDING FUND BALANCE 133,087,686 151,530,486 160,441,786 168,106,686 168,397,686 D5 Return to Table of Contents CITY OF CHINO HILLS Projected Additions/Deletions of Full -Time Positions Fiscal Year 2015-16 to Fiscal Year 2019-20 City Manager I (2) Community Development Community Services I (3) Engineering Finance Public Works I (3) Public Safety (a) TOTAL I (8) (a) Law enforcement staffing will be evaluated annually during the budget process D6 Return to Table of Contents CITY OF CHINO HILLS FIVE-YEAR OPERATING PROGRAM FISCAL YEAR 2015-16 THROUGH 2O19-20 FISCAL RESIDENTIAL GENERAL NEIGHBORHOOD BUSINESS OFFICE FREEWAY LIGHT YEARLY YEAR UNITS COMMERCIAL COMMERCIAL PARK COMMERCIAL COMMERCIAL INDUSTRIAL TOTAL* 2015-16 1004 14,500 10,546 326,641 I - I 35,000 I 100,330 487,017 2016-17 1154 18,000 - - 23,500 I - 41,500 2017-18 457 20,000 - I I I 20,000 2018-19 255 - I I I 0 2019-20 100 - - 23.000 I I I 23,000 TOTAL 2,970 52,500 10,546 349,641 I - I 58,500 I 100,330 1 571,517 All commercial figures are in square feet. All estimates are based on Permit Issuance Date --not completion date *Yearly totals do not include residential units. D7 This page intentionally left blank. F: Return to Table of Contents LEGIS11A'1'1VE 1 V City Council City Attorney City Clerk .• CITY OF CHINO HILLS FIVE YEAR PROGRAM HIGHLIGHTS & OBJECTIVES Develop and implement an electronic Agenda Management Process. Update Records Management Handbook and Retention Schedules and provide staff training Conduct a Municipal Election. Update Conflict of Interest Code Monitor and coordinate compliance with AB1234 (Ethics Training). Develop an updated City Council Candidate Handbook. Assist Departments with Records Management needs. Refine and adapt records management program to meet evolving needs of City Departments and to utilize new technologies as appropriate. Expand the number of document types available to the public on the City's website. Cross train City Clerk staff on various duties within the department, e.g., Passports, including paperwork and photos; website uploading; videostreaming of City Council Meetings; City Council clerical support; scanning and indexing documents into Lasertiche; filing, etc. Initiate additional scanning projects in various City Departments to help reduce the volume of records stored in off -site storage. Review and Update the Contract Compliance Manual. First Second Third Fourth Fifth 2015-16 12016-17 12017r18 12018 19 12019-20 X X I I X X I I X X I I X X I I X I I X X I I X I I X X I X I X I X I X X X X X X X I X I X I X I X X X X X X X I X I X I X I X X I I X I I X D10 Legislative Five Year Operating Program Significant Changes FY 2015-16 Citv Clerk • Update City Council Candidate Handbook. • Monitor and coordinate compliance with AB1234 (Ethics Training). • Develop and Implement electronic Agenda Management System. • Review and Update Contract Compliance Manual. FY 2016-17 Citv Clerk • Conduct a Municipal Election. • Update Conflict of Interest Code. • Update Records Management Handbook and Retention Schedules. FY 2017-18 Citv Clerk • Update City Council Candidate Handbook. • Monitor and coordinate compliance with AB 1234 (Ethics Training). • Review and Update Contract Compliance Manual. FY 2018-19 Citv Clerk • Conduct a Municipal Election. • Update Conflict of Interest Code. • Update Records Management Handbook and Retention Schedules. FY 2019-20 Citv Clerk • Update City Council Candidate Handbook. • Monitor and Coordinate Compliance with AB1234 (Ethics Training). • Review and Update Contract Compliance Manual. D11 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2015-16 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 LEGISLATIVE CITY COUNCIL Personnel 184,500 190,100 195,900 201,800 207,900 Operations and Maintenance 73,100 75,300 77,600 80,000 82,400 Capital Outlays 0 0 0 0 0 TOTAL CITY COUNCIL 257,600 265,400 273,500 281,800 290,300 CITY ATTORNEY Personnel 0 0 0 0 0 Operations and Maintenance 350,000 360,500 371,400 382,600 394,100 Capital Outlays 0 0 0 0 0 TOTAL CITY ATTORNEY 350,000 360,500 371,400 382,600 394,100 CITY CLERK Personnel 980,000 1,009,400 1,039,700 1,070,900 1,103,100 Operations and Maintenance 148,100 192,600 157,200 202,000 166,900 Capital Outlays 0 0 0 0 0 TOTAL CITY CLERK 1,128,100 1,202,000 1,196,900 1,272,900 1,270,000 TOTAL LEGISLATIVE 1,735,700 1,827,900 1,841,800 1,937,300 1,954,400 D12 Return to Table of Contents CITYMANAGER Administration Code Enforcement Community Relations Contract Services Emergency Preparedness Human Resources Public Safety Risk Management D13 CITY OF CHINO HILLS FIVE YEAR PROGRAM HIGHLIGHTS & OBJECTIVES Implement and train departments on the use of the citywide Photo Archive. Peyton Corridor Outreach, Phase 3 English Channel. Implement NEO-GOV Applicant Tracking System. New Employee Orientation Videos. Train departments on Logo Design Standards. Implement Affordable Care Act. Conduct building evacuation drill. Evaluate the Liability Coverage Program. Develop enhanced Legislative Program. Develop City of Chino Hills App. Develop 25`h Anniversary Logo and Marketing Materials. Redesign City Website. Implement AV Maintenance & Repairs Tracking System. Equal Employment Opportunity Program (EEOP) Plan. First Second Third Fourth Fifth 2015 16 12016 17 12 17r18 12018-19 12019 20 IXIXI IIII IIII IIII IIII IIII IIII IIII IIII IIII I I I I I I I I D14 CITY OF CHINO HILLS FIVE YEAR PROGRAM HIGHLIGHTS & OBJECTIVES Develop off -site backup for all employee records and other vital records. Labor negotiations. Update City printed materials. State of the City Address. First Second Third Fourth Fifth 2015 16 12016 17 12 17r18 12018-19 12019 20 X X I I X X X I X I X I X Implement Healthy Workplace Healthy Family Act. I X Review Cafeteria 125 Plan. I X Update Emergency Operations Plan. Evaluate Animal Care and Control Contract. X 04 9 a X D15 City Manager Five Year Operating Program Significant Changes FY 2015-16 Communitv Relations • Development of a City of Chino Hills App. • Development of a 25`h Anniversary Logo Design and Marketing Materials. • Continue to implement and train on the use of the Citywide Photo Archive. • Continue Peyton Corridor Outreach for Phase 3 English Channel. • Produce new Employee Orientation videos. • Continue to train Departments on Logo Design Standards. • Implement AV Maintenance & Repairs Tracking System. Human Resources • Review Cafeteria 125 plan. • Develop off -site backup for all employee records and other vital records. • Implement Healthy Workplace Healthy Family Act. • Labor negotiations. Risk Management • Evaluate the Liability Coverage Program. FY 2016-17 • No additional positions anticipated. �-`z�yrdE:3 • No additional positions anticipated. Communitv Relations • Redesign City Website. Human Resources • Labor negotiations. FY 2018-19 • No additional positions anticipated. D16 City Manager Five Year Operating Program Significant Changes • No additional positions anticipated. Human Resources • Labor negotiations. D17 This page intentionally left blank. F CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2015-16 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 CITY MANAGER ADMINISTRATION Personnel 579,000 596,400 614,300 632,800 651,800 Operations and Maintenance 483,200 497,700 512,700 528,100 544,000 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 1,062,200 1,094,100 1,127,000 1,160,900 1,195,800 CODE ENFORCEMENT Personnel 533,100 549,100 565,600 582,600 600,100 Operations and Maintenance 10,900 11,300 11,700 12,100 12,500 Capital Outlays 0 0 0 0 0 TOTAL CODE ENFORCEMENT 544,000 560,400 577,300 594,700 612,600 COMMUNITY RELATIONS Personnel 607,900 626,200 645,000 664,400 684,400 Operations and Maintenance 145,500 149,900 154,400 159,100 163,900 Capital Outlays 0 0 0 0 0 TOTAL COMMUNITY RELATIONS 753,400 776,100 799,400 823,500 848,300 CONTRACT SERVICES Personnel 0 0 0 0 0 Operations and Maintenance 5,002,100 5,152,200 5,306,800 5,466,100 5,630,100 Capital Outlays 0 0 0 0 0 TOTAL CONTRACT SERVICES 5,002,100 5,152,200 5,306,800 5,466,100 5,630,100 EMERGENCY PREPAREDNESS Personnel 96,000 98,900 101,900 105,000 108,200 Operations and Maintenance 150,400 155,000 159,700 164,500 169,500 Capital Outlays 0 0 0 0 0 TOTAL EMERGENCY PREPAREDNESS 246,400 253,900 261,600 269,500 277,700 HUMAN RESOURCES Personnel 312,900 322,300 332,000 342,000 352,300 Operations and Maintenance 91,900 94,700 97,600 100,600 103,700 Capital Outlays 0 0 0 0 0 TOTAL HUMAN RESOURCES 404,800 417,000 429,600 442,600 456,000 PUBLIC SAFETY Personnel 0 0 0 0 0 Operations and Maintenance 12,158,800 12,523,600 12,899,400 13,286,400 13,685,000 Capital Outlays 0 0 0 0 0 TOTAL PUBLIC SAFETY 12,158,800 12,523,600 12,899,400 13,286,400 13,685,000 RISK MANAGEMENT Personnel 52,600 54,200 55,900 57,600 59,400 Operations and Maintenance 1,355,700 1,396,400 1,438,300 1,481,500 1,526,000 Capital Outlays 0 0 0 0 0 TOTAL RISK MANAGEMENT 1,408,300 1,450,600 1,494,200 1,539,100 1,585,400 TOTAL CITY MANAGER 21,580,000 22,227,900 22,895,300 23,582,800 24,290,900 D19 This page intentionally left blank. D 20 Return to Table of Contents COMMUNITY DEVELOPMENT Administration Building Services Development Services Economic Development D 21 CITY OF CHINO HILLS FIVE YEAR PROGRAM HIGHLIGHTS & OBJECTIVES First Second Third Fourth Fifth 2015-16 2016-17 2017-18 2018-19 2019-20 Prepare and process Municipal Code amendments I X I X I X I X I X in compliance with the General Plan. Continue the regular minor updates of the City of I X I X I X I X I X Chino Hills Municipal Code. Update the sign ordinance. I X Finalize the disposition and development of I X Shoppes II. Continue the processing of complex I X I X I X I X I X environmental/planning projects. Continue to coordinate with regional agencies I X I X I X I X I X (SCAG, SANBAG, etc.). Continue to process entitlement and post- I X I X I X I X I X entitlement applications. Continue to respond to general inquiries regarding I X I I I I Development Services. X X X X Adoption of new state Building, Plumbing, I I X I I I X Electrical, Mechanical, and Energy Codes. Continue to process building permit applications. I X I X I X I X I X Continue to respond to general inquiries regarding I X I X I X I X I X Building Services. Continue to contract with a Commercial Broker and continue the implementation of the Business X X X X X Retention and Attraction Program. Continue Economic Development marketing efforts. I X I X I X I X I X Continue to update the Commercial Shopping I X I X I X I X I X Center database. D 22 CITY OF CHINO HILLS FIVE YEAR PROGRAM HIGHLIGHTS & OBJECTIVES First Second Third Fourth Fifth 2015-16 2016-17 2017-18 2018-19 1 2019-20 Continue ongoing training for staff. I X I X I X I X I X Develop a strategy for Housing In -Lieu fee funds. I X Implement the Housing In -Lieu fee funds strategy. I I X D 23 Community Development Five Year Operating Program Significant Changes FY 2015-16 Administration No additional positions anticipated. Continue ongoing training for staff. Develop a strategy for Housing In -Lieu fee funds. Building Services • Continue to process building permit applications. • Continue to respond to general inquiries regarding Building Services. Develoament Services • Continue to use contract Planners due to increased development activity. • Prepare and process Municipal Code amendments in compliance with the General Plan. • Continue the regular minor updates of the City of Chino Hills Municipal Code. • Update the sign ordinance. • Finalize the disposition and development of Shoppes II. • Continue the processing of complex environmental/planning projects. • Continue to coordinate with regional agencies (SCAG, SANBAG, etc.) • Continue to process entitlement and post -entitlement applications. • Continue to respond to general inquiries regarding Development Services. Economic Develoament • No additional positions anticipated. • Continue to contract with a Commercial Broker and continue the implementation of the Business Retention and Attraction Program. • Continue Economic Development marketing efforts. • Continue to update the Commercial Shopping Center database. FY 2016-17 Administration • No additional positions anticipated. • Continue ongoing training for staff. • Implement the Housing In -Lieu fee funds strategy. D 24 Community Development Five Year Operating Program Significant Changes Building Services • Use contract Building Inspector due to increased development activity. • Adoption of new state Building, Plumbing, Electrical, Mechanical, and Energy Codes. • Continue to process building permit applications. • Continue to respond to general inquiries regarding Building Services. Development Services • No additional positions anticipated. • Prepare and process Municipal Code amendments in compliance with the General Plan. • Continue the regular minor updates of the City of Chino Hills Municipal Code. • Continue the processing of complex environmental/planning projects. • Continue to coordinate with regional agencies (SCAG, SANBAG, etc.) • Continue to process entitlement and post -entitlement applications. • Continue to respond to general inquiries regarding Development Services. Economic Development • No additional positions anticipated. • Continue to contract with a Commercial Broker and continue the implementation of the Business Retention and Attraction Program. • Continue Economic Development marketing efforts. • Continue to update the Commercial Shopping Center database. FY 2017-18 Administration • No additional positions anticipated. • Continue ongoing training for staff. Building Services No additional positions anticipated. Continue to process building permit applications. Continue to respond to general inquiries regarding Building Services. D 25 Community Development Five Year Operating Program Significant Changes Develoament Services • No additional positions anticipated. • Prepare and process Municipal Code amendments in compliance with the General Plan. • Continue the regular minor updates of the City of Chino Hills Municipal Code. • Continue the processing of complex environmental/planning projects. • Continue to coordinate with regional agencies (SCAG, SANBAG, etc.) • Continue to process entitlement and post -entitlement applications. • Continue to respond to general inquiries regarding Development Services. Economic Develoament • No additional positions anticipated. • Continue to contract with a Commercial Broker and continue the implementation of the Business Retention and Attraction Program. • Continue Economic Development marketing efforts. • Continue to update the Commercial Shopping Center database. FY 2018-19 Administration • No additional positions anticipated. • Continue ongoing training for staff. Building Services No additional positions anticipated. Continue to process building permit applications. Continue to respond to general inquiries regarding Building Services. Develoament Services • No additional positions anticipated. • Prepare and process Municipal Code amendments in compliance with the General Plan. • Continue the regular minor updates of the City of Chino Hills Municipal Code. • Continue the processing of complex environmental/planning projects. • Continue to coordinate with regional agencies (SCAG, SANBAG, etc.) • Continue to process entitlement and post -entitlement applications. • Continue to respond to general inquiries regarding Development Services. D 26 Community Development Five Year Operating Program Significant Changes Economic Development • No additional positions anticipated. • Continue to contract with a Commercial Broker and continue the implementation of the Business Retention and Attraction Program. • Continue Economic Development marketing efforts. • Continue to update the Commercial Shopping Center database. FY 2019-20 Administration • No additional positions anticipated. • Continue ongoing training for staff. Building Services • No additional positions anticipated. • Adoption of new state Building, Plumbing, Electrical, Mechanical, and Energy Codes. • Continue to process building permit applications. • Continue to respond to general inquiries regarding Building Services. Develoament Services • No additional positions anticipated. • Prepare and process Municipal Code amendments in compliance with the General Plan. • Continue the regular minor updates of the City of Chino Hills Municipal Code. • Continue the processing of complex environmental/planning projects. • Continue to coordinate with regional agencies (SCAG, SANBAG, etc.) • Continue to process entitlement and post -entitlement applications. • Continue to respond to general inquiries regarding Development Services. Economic Develoament • No additional positions anticipated. • Continue to contract with a Commercial Broker and continue the implementation of the Business Retention and Attraction Program. • Continue Economic Development marketing efforts. • Continue to update the Commercial Shopping Center database. D 27 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2015-16 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 COMMUNITY DEVELOPMENT ADMINISTRATION Personnel 759,200 782,000 805,500 829,700 854,600 Operations and Maintenance 750,600 773,200 796,400 820,300 845,000 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 1,509,800 1,556,200 1,601,900 1,650,000 1,699,600 BUILDING SERVICES Personnel 914,800 942,300 970,600 999,800 1,029,800 Operations and Maintenance 437,200 458,900 464,200 478,200 492,600 Capital Outlays 33,000 34,000 35,100 36,200 37,300 TOTAL BUILDING SERVICES 1,385,000 1,435,200 1,469,900 1,514,200 1,559,700 DEVELOPMENT SERVICES Personnel 667,400 687,500 708,200 729,500 751,400 Operations and Maintenance 895,500 922,400 750,100 672,700 592,900 Capital Outlays 0 0 0 0 0 TOTAL DEVELOPMENT SERVICES 1,562,900 1,609,900 1,458,300 1,402,200 1,344,300 ECONOMIC DEVELOPMENT Personnel 0 0 0 0 0 Operations and Maintenance 114,700 118,200 121,800 125,500 129,300 Capital Outlays 0 0 0 0 0 TOTAL ECONOMIC DEVELOPMENT 114,700 118,200 121,800 125,500 129,300 TOTAL COMMUNITY DEVELOPMENT 4,572,400 4,718,500 4,651,900 4,691,900 4,732,900 Return to Table of Contents COMMUNITY SERVICES Community Development Block Grant Program Recreation Services D 29 CITY OF CHINO HILLS FIVE YEAR PROGRAM HIGHLIGHTS & OBJECTIVES First Second Third Fourth Fifth 2016-16 2016-17 2017-18 2018-19 1 2019-20 Offer major special events to the community; Independence Celebration, concerts, and egg- X X X X X citement events. D 30 Community Services Five Year Operating Program Significant Changes FY 2015-16 Recreation Services • Dog Park Grand Opening • Offer major special events to the community; Independence Celebration, concerts, and egg- citement events. FY 2016-17 Recreation Services • Offer major special events to the community; Independence Celebration, concerts, and egg- citement events. Recreation Services • Offer major special events to the community; Independence Celebration, concerts, and egg- citement events. FY 2018-19 Recreation Services • Offer major special events to the community; Independence Celebration, concerts, and egg- citement events. FY 2019-20 Recreation Services • Offer major special events to the community; Independence Celebration, concerts, and egg- citement events. D31 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2015-16 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES COMMUNITY SERVICES CDBG PROGRAM Personnel Operations and Maintenance Capital Outlays TOTAL CDBG PROGRAM RECREATION SERVICES Personnel Operations and Maintenance Capital Outlays TOTAL RECREATION SERVICES TOTAL COMMUNITY SERVICES FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 35,700 35,700 35,700 35,700 35,700 622,300 499,800 499,800 499,800 499,800 0 0 0 0 0 658,000 535,500 535,500 535,500 535,500 2,667,600 2,747,700 2,830,200 2,915,200 3,002,700 2,990,200 3,080,000 3,172,400 3,267,600 3,365,700 7,900 0 0 0 0 5,665,700 5,827,700 6,002,600 6,182,800 6,368,400 6,323,700 6,363,200 6,538,100 6,718,300 6,903,900 D 32 Return to Table of Contents ENGINEERING Engineering Services D 33 CITY OF CHINO HILLS FIVE YEAR PROGRAM HIGHLIGHTS & OBJECTIVES First Second Third Fourth Fifth 2015-16 I 016-17 12017r18 12018 19 12019-20 Construction of Peyton Drive and English Channel.) X Management and implementation of Capital I X I X I X I X I X Improvement Program. Program Annual Street Improvements Project. I X I X I X I X I X Construction of Safe Routes to School 2 Project. I X Update Policies and Procedures Manual for I X Processing Final Maps. Review and update Water Standard Drawings I X and Specifications Construction of Recycled Water Reservoir R-43. I I X Update Pavement Management Program. I I X Construction of Safe Routes to School 3 Project. I I X Review and update Roadway and Drainage I I X Standard Drawings and Specifications. Construction of Domestic Water Reservoir R-18. I I I X Construction of Fairfield Ranch Road. I I I I X Construction of Pine Avenue. I I I I I X D 34 Engineering Five Year Operating Program Significant Changes • Construction of Peyton Drive and English Channel. • Management and implementation of Capital Improvement Program. • Program Annual Street Improvements Project. • Construction of Safe Routes to School 2 Project. • Update Policies and Procedures Manual for Processing Final Maps. • Review and update Water Standard Drawings and Specifications. FY 2016-17 • Management and implementation of Capital Improvement Program. • Program Annual Street Improvements Project. • Construction of Recycled Water Reservoir R-43. • Update Pavement Management Program. • Construction of Safe Routes to School 3 Project. • Review and update Roadway and Drainage Standard Drawings and Specifications. FY 2017-18 • Management and implementation of Capital Improvement Program. • Program Annual Street Improvements Project. • Construction of Domestic Water Reservoir R-18. • Management and implementation of the Capital Improvement Program. • Program Annual Street Improvements Project. • Construction of Fairfield Ranch Road. w`zlyp-bz11 • Management and implementation of Capital Improvement Program. • Program Annual Street Improvements Project. • Construction of Pine Avenue. D 35 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2015-16 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES ENGINEERING Personnel Operations and Maintenance Capital Outlays TOTAL ENGINEERING TOTAL ENGINEERING FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 1,847,600 1,903,100 1,960,200 2,019,100 2,079,700 637,600 656,800 676,600 696,900 717,900 0 0 0 0 0 2,485,200 2,559,900 2,636,800 2,716,000 2,797,600 2,485,200 2,559,900 2,636,800 2,716,000 2,797,600 D 36 Return to Table of Contents FINANCE Administration Development Program Information Technology Non -Departmental Services Utility Customer Service D 37 CITY OF CHINO HILLS FIVE YEAR PROGRAM HIGHLIGHTS & OBJECTIVES First Second ThiFourth Fifth 2015-16 12016-17 12017r18 12018 19 12019-20 Complete a comprehensive Citywide analysis of I X internal control procedures. Prepare a Request for Proposal and award a five I X I I I I X year contract for Debt Administration Services. Prepare a Request for Proposal and award a five I X I I I I X year contract for Auditing Services. Print Management Assessment (Lease New Fleet of Copiers/ Printers, Plotters) and Implementation X — Information Technology. 0 Update the City's aerial imagery with 3" quality I X I I I I X imagery. —Information Technology. Replace existing desktop computer hardware to I X Thin Client Hardware — Information Technology. Implement Enterprise Resource Management System (ERP); Human Resources, Finance, and X X Payroll systems upgrade — Information Technology. Replacement of the City's Cisco networking equipment (routers, switches, wireless controllers, X X X wireless access points and firewall) — Information Technology. Evaluate a Public Safety/EOC Wi-Fi Solution (Parks & Designated City Locations) to Support X First Responders— Information Technology. Prepare a Request for Proposal and award a I I X I I X contract for GASB 45 Services. Reevaluate network and wireless bandwidth needs— Information Technology. X F CITY OF CHINO HILLS FIVE YEAR PROGRAM HIGHLIGHTS & OBJECTIVES Replacement of the City's Virtual Desktop Infrastructure (VDI) storage area network — Information Technology. First Second ThiFourth Fifth 2015-16 12016-17 12017r18 12018 19 12019-20 F5 Update the Cost Allocation Study. I X I X I X I X I X D 39 Finance Five Year Operating Program Significant Changes FY 2015-16 Administration • No additional positions anticipated. • Complete a comprehensive Citywide analysis of internal control procedures. • Prepare a Request for Proposal and award a five year contract for Debt Administration Services. • Prepare a Request for Proposal and award a five year contract for Auditing Services. • Update the Cost Allocation Study. Information Technologv • No additional positions anticipated. • Implement Enterprise Resource Management System (ERP); Human Resources, Finance, and Payroll systems upgrade (including Utility Billing system). • Print Management Assess ment/Implementation. • Desktop Computer Hardware (Thin client hardware replacement). • Phased replacement of the City's networking equipment (i.e., routers, switches, firewall, wireless controller and wireless access points). FY 2016-17 Administration • No additional positions anticipated. • Prepare a Request for Proposal and award a contract for GASB 45 Services. • Update the Cost Allocation Study. Information Technologv • No additional positions anticipated. • Implement Enterprise Resource Management System (ERP); Human Resources, Finance, and Payroll systems upgrade (including Utility Billing system). • Evaluate implementing Wi-Fi- Circuit to the City Yard. • Evaluate a Public Safety/EOC VVi-Fi Solution (Parks & Designated City Locations) to Support First Responders. • Implement Facilities Asset Management System (Sewer, Storm Drains and CCTV). • Phased replacement of the City's networking equipment (i.e., routers, switches, firewall, wireless controller and wireless access points). Finance Five Year Operating Program Significant Changes FY 2017-18 Administration • No additional positions anticipated. • Update the Cost Allocation Study. Information Technologv • No additional positions anticipated. • Implement a Public Safety/EOC Wi-Fi Solution (Parks & Designated City Locations) to Support First Responders. • Gov Partner CDP Planning Module Implementation. • Gov Partner CDP Engineering Module Implementation. • Phased replacement of the City's networking equipment (i.e., routers, switches, firewall, wireless controller and wireless access points). FY 2018-19 Administration • No additional positions anticipated. • Prepare a Request for Proposal and award a contract for GASB 45 Services. • Update the Cost Allocation Study. Information Technologv • No additional positions anticipated. • Reevaluated network and wireless bandwidth needs. FY 2019-20 Administration • No additional positions anticipated. • Prepare a Request for Proposal and award a five year contract for Debt Administration Services. • Prepare a Request for Proposal and award a five year contract for Auditing Services. • Update the Cost Allocation Study. Information Technologv • No additional positions anticipated. • Virtual Desktop Infrastructure refresh project. • Print Management Assess ment/Implementation. D41 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2015-16 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FINANCE ADMINISTRATION Personnel Operations and Maintenance Capital Outlays TOTAL ADMINISTRATION DEVELOPMENT FEE PROGRAM FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 2,006,800 2,067,100 2,129,200 2,193,100 2,258,900 434,200 447,300 460,800 474,700 489,000 0 0 0 0 0 2,441,000 2,514,400 2,590,000 2,667,800 2,747,900 Personnel 0 0 0 0 0 Operations and Maintenance 17,523,300 20,294,300 19,926,800 12,951,500 9,985,700 Capital Outlays 0 0 0 0 0 TOTAL DEVELOPMENT FEE PROGRAM 17,523,300 20,294,300 19,926,800 12,951,500 9,985,700 INFORMATION TECHNOLOGY Personnel 604,000 622,100 640,800 660,000 679,800 Operations and Maintenance 790,100 833,800 878,800 925,200 973,000 Capital Outlays 167,500 283,000 25,000 0 40,000 TOTAL INFORMATION TECHNOLOGY 1,561,600 1,738,900 1,544,600 1,585,200 1,692,800 NON -DEPARTMENTAL SERVICES Personnel 0 0 0 0 0 Operations and Maintenance 60,300 62,200 64,100 66,100 68,100 Capital Outlays 0 0 0 0 0 TOTAL NON -DEPARTMENTAL SERVICES 60,300 62,200 64,100 66,100 68,100 UTILITY CUSTOMER SERVICES Personnel 415,600 428,100 440,900 454,100 467,700 Operations and Maintenance 283,500 292,000 300,800 309,800 319,100 Capital Outlays 0 0 0 0 0 TOTAL UTILITY CUSTOMER SERVICES 699,100 720,100 741,700 763,900 786,800 TOTAL FINANCE 22,285,300 25,329,900 24,867,200 18,034,500 15,281,300 D 42 Return to Table of Contents PUBLICWORKS I J Administration Equipment Maintenance Facilities Maintenance Parks and Landscape Maintenance Sanitation Maintenance Storm System Maintenance Street Maintenance Water D 43 CITY OF CHINO HILLS FIVE YEAR PROGRAM HIGHLIGHTS & OBJECTIVES Implement a maintenance plan for City vehicles and equipment. Update City's Urban Water Management Plan. Develop and implement a capital replacement program for Facilities. Update Sanitation SCADA program. Implement Pressure Control Valve Maintenance Program. Complete Water Rate Study. Develop and implement a capital replacement program for Parks and Landscape. Revise the City's Sewer System Management Plan. Implement FOG Self -Checking program Develop and implement water valve turning program. Implement a multi -year Drainage/Flood Control Facilities Maintenance Program. Replace artificial turf in two of the six fields at Community Park. First Second Third th Fifth 2015 16 12016-17 12 17r18 12018-19 12019 20 X X I I I I X X I X X X I X I X I X I X 0 X I X I X X X I X I X I X I X X I X I X I X I X X I X I X I X I X X I X I X Public Works Five Year Operating Program Significant Changes FY 2015-16 Administration • No additional positions are anticipated. Eauiament • No additional positions are anticipated. • Implement a maintenance plan for City -owned vehicles and equipment. Facilities • No additional positions are anticipated. • Develop a capital replacement program for Facilities. • Implement Facility Inspection Program. • Implement new contract for City-wide custodial services. Parks and Landscape • No additional positions are anticipated. • Implement in-house weed spraying program. • Develop a capital replacement program for Parks and Landscape. Sanitation • No additional positions are anticipated. • Implement Fats, Oils and Grease (FOG) Self -Checking program. • Upgrade Sanitation Supervisory Control and Data Acquisition (SCADA) Program. Storm Drain • Implement a multi -year Drainage/Flood Control Facilities Maintenance Program. Streets • No additional positions are anticipated. • Implement new contract for street sweeping services. Water • No additional positions are anticipated. • Complete Water Rate Study. • Update Urban Water Management Plan. • Maintain water valve turning program. • Implement Pressure Control Valve Maintenance Program. D 45 Public Works Five Year Operating Program Significant Changes FY 2016-17 Administration • No additional positions are anticipated. Eauiament • No additional positions are anticipated. Facilities • Implement a capital replacement program for Facilities. Parks and Landscaae • Develop a capital replacement program for Parks and Landscape. Sanitation • No additional positions are anticipated. • Implement Fats, Oils and Grease (FOG) Self -Checking program. Storm Drain • Maintain a multi -year Drainage/Flood Control Facilities Maintenance Program. Streets • No additional positions are anticipated. Water • No additional positions are anticipated. • Maintain water valve turning program. • Maintain Pressure Control Valve Maintenance Program. FY 2017-18 Administration • No additional positions are anticipated. • Upgrade or replace work management system. Public Works Five Year Operating Program Significant Changes Eauiament • No additional positions are anticipated. Facilities • No additional positions are anticipated. Parks and Landscaae • No additional positions are anticipated. • Develop and implement a capital replacement program for Parks and Landscape. • Replace artificial turf on two fields at Community Park. Sanitation • No additional positions are anticipated. • Implement Fats, Oils and Grease (FOG) Self -Checking program. Storm Drain • Implement a multi -year Drainage/Flood Control Facilities Maintenance Program. Streets • No additional positions are anticipated. Water • No additional positions are anticipated. • Maintain water valve turning program. • Maintain Pressure Control Valve Maintenance Program. FY 2018-19 Administration • No additional positions are anticipated. Eauiament • No additional positions are anticipated. Facilities • No additional positions are anticipated. D 47 Public Works Five Year Operating Program Significant Changes Parks and Landscaae • No additional positions are anticipated. • Replace artificial turf on two fields at Community Park. Sanitation • No additional positions are anticipated. • Implement Fats, Oils and Grease (FOG) Self -Checking program. • Revise the City's Sewer System Management Plan. Storm Drain • Maintain a multi -year Drainage/Flood Control Facilities Maintenance Program. Streets • No additional positions are anticipated. Water • No additional positions are anticipated. • Maintain water valve turning program. • Maintain Pressure Control Valve Maintenance Program. FY 2019-20 Administration • No additional positions are anticipated. Eauiament • No additional positions are anticipated. Facilities • No additional positions are anticipated. Parks and Landscaae • No additional positions are anticipated. • Replace artificial turf on two fields at Community Park. B M. Public Works Five Year Operating Program Significant Changes Sanitation • No additional positions are anticipated. • Implement Fats, Oils and Grease (FOG) Self -Checking program. • Final year of Proposition 218 approved rates. Storm Drain • Maintain a multi -year Drainage/Flood Control Facilities Maintenance Program. Streets • No additional positions are anticipated. Water • No additional positions are anticipated. • Maintain water valve turning program. • Maintain Pressure Control Valve Maintenance Program. FO.• CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2015-16 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2015.16 FY 2016-17 FY 2017.18 FY 2018-19 FY 2019-20 PUBLIC WORKS ADMINISTRATION Personnel 821,000 845,700 871,100 897,300 924,300 Operations and Maintenance 222,600 229,300 236,200 243,300 250,600 Capital Outlays 0 0 30,000 0 0 TOTAL ADMINISTRATION 1,043,600 1,075,000 1,137,300 1,140,600 1,174,900 EQUIPMENT MAINTENANCE Personnel 320,700 330,400 340,400 350,700 361,300 Operations and Maintenance 611,200 629,600 648,500 668,000 688,100 Capital Outlays 34,100 100,000 100,000 100,000 100,000 TOTAL EQUIPMENT MAINTENANCE 966,000 1,060,000 1,088,900 1,118,700 1,149,400 FACILITIES MAINTENANCE Personnel 395,700 407,600 419,900 432,500 445,500 Operations and Maintenance 1,224,500 1,261,300 1,299,200 1,338,200 1,378,400 Capital Outlays 153,000 150,000 150,000 150,000 150,000 TOTAL FACILITIES MAINTENANCE 1,773,200 1,818,900 1,869,100 1,920,700 1,973,900 PARKS AND LANDSCAPE Personnel 1,065,300 1,097,400 1,129,400 1,161, 300 1,193,300 Operations and Maintenance 8,490,500 8,745,600 9,058,100 9,253,800 9,508,000 Capital Outlays 666,700 439,400 1,495,500 1,525,800 1,455,300 TOTAL PARKS AND LANDSCAPE 10,222,500 10,282,400 11,683,000 11,940,900 12,156,600 SANITATION MAINTENANCE Personnel 858,700 884,500 911,100 938,500 966,700 Operations and Maintenance 6,106,300 6,289,500 6,478,200 6,672,600 6,872,800 Capital Outlays 108,400 111,700 115,100 127,800 140,900 TOTAL SANITATION MAINTENANCE 7,073,400 7,285,700 7,504,400 7,738,900 7,980,400 STORM SYSTEM MAINTENANCE Personnel 266,000 274,000 282,300 290,800 299,600 Operations and Maintenance 373,000 384,200 395,800 407,700 420,000 Capital Outlays 0 0 0 0 0 TOTAL STORM SYSTEM MAINTENANCE 639,000 658,200 678,100 698,500 719,600 STREET MAINTENANCE Personnel 624,800 643,600 663,000 682,900 703,400 Operations & Maintenance 1,029,300 1,060,200 1,092,100 1,124,900 1,158,700 Capital Outlays 35,500 5,000 5,000 5,000 5,000 TOTAL STREET MAINTENANCE 1,689,600 1,708,800 1,760,100 1,812,800 1,867,100 WATER Personnel 2,482,600 2,557,100 2,633,800 2,712,800 2,794,200 Operations & Maintenance 21,528,700 23,681,600 26,499,800 28,699,800 31,569,800 Capital Outlays 126,000 189,800 199,000 210,900 223,100 TOTAL WATER 24,137,300 26,428,500 29,332,600 31,623,500 34,587,100 TOTAL PUBLIC WORKS 47,544,600 50,317,500 55,053,500 57,994,600 61,609,000 D 50 �: a b Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-16 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 Adopted Adjusted Projected Adopted FUND NAME Actual Actual Budget Budget Actual Budget GENERAL FUND 33,284,437 37,164,389 35,705,400 37,033,500 37,310,300 39,206,100 COMMUNITY DEVELOPMENT FUND - - 3,243,800 3,555,800 3,319,400 4,356,800 RECREATION FUND - - 4,435,800 4,527,300 4,922,000 5,665,700 LIABILITY INSURANCE STABILIZATION FUND - - - - - 1,100,000 PASS -THROUGH FUND - - 959,700 1,015,200 1,674,400 1,081,800 GAS TAX FUND 1,879,732 2,914,175 1,917,900 2,058,400 3,595,600 2,282,900 MEASURE I FUND 1,093,925 1,165,525 1,165,300 1,165,300 1,224,300 1,259,200 AIR QUALITY IMPROVEMENT FUND 180,589 102,667 97,400 97,400 97,900 99,700 COMMUNITY DEVELOPMENT BLOCK GRANT FUND 601,626 321,926 434,300 434,300 159,200 658,000 SOLID WASTE FUND 4,606,528 4,710,298 4,720,100 4,720,100 4,720,100 4,814,600 LANDSCAPE AND LIGHTING DISTRICT FUNDS 8,868,473 8,771,517 8,667,300 8,667,300 8,636,500 8,641,100 DEVELOPMENT FEE FUNDS 665,273 8,966,712 3,389,100 3,389,100 2,954,600 24,762,100 MISCELLANEOUS SPECIAL REVENUE FUNDS 2,041,197 4,346,597 6,707,000 6,707,000 2,719,700 11,175,900 CAPITAL PROJECTS FUNDS 5,960,964 7,078,757 23,232,600 26,759,500 5,279,500 25,251,100 WATER UTILITY FUND 28,664,871 31,005,261 30,869,400 30,884,000 32,127,400 32,061,200 SEWER UTILITY FUND 6,067,082 6,579,781 6,853,900 6,853,900 7,746,300 10,841,600 EQUIPMENT MAINTENANCE FUND 1,359,196 1,554,052 1,237,100 1,237,100 1,242,700 1,249,900 INFORMATION TECHNOLOGY FUND 1,120,867 1,153,933 1,305,000 1,465,500 1,421,800 1,563,200 AGENCY FUNDS 10,974,628 10,854,955 9,154,200 9,154,200 9,220,300 8,149,700 SUB -TOTAL ALL FUNDS 107,369,388 126,690,545 144,095,300 149,724,900 128,372,000 184,220,600 LESS: TRANSFER IN (10,850,240) (14,364,703) (31,860,900) (35,605,200) (17,587,700) (36,654,200) TOTAL ALL FUNDS 96,519,148 112,325,842 112,234,400 114,119,700 110,784,300 147,566,400 E1 This page intentionally left blank. E2 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015-16 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 Adopted Adjusted Projected Adopted FUND NAME Actual Actual Budget Budget Actual Budget GENERAL FUND TAXES Property Taxes Prop Tax - Triple Flip Prop Tax - VLF Swap Sales Taxes Other Taxes TOTAL TAXES LICENSE AND PERMITS Flat Fees and Permits TOTAL LICENSE AND PERMITS FINES AND PENALTIES Parking Citations Traffic Violations and Other Fines Administrative Citation TOTAL FINES AND PENALTIES REVENUE FROM USE OF MONEY AND PROPERTY REVENUE FROM OTHER AGENCIES State Motor VLF/Off Highway Fees TOTAL REVENUE FROM OTHER AGENCIES CHARGES FOR CURRENT SERVICES Recreation Fees Miscellaneous Public Works Fees Trust Deposit Pass Through Revenue User Fee Recovery .Revenue Police Services TOTAL CHARGES FOR CURRENT SERVICES OTHER REVENUES Administrative Overhead Charges Other Miscellaneous Revenue Sale of Property 4,534,950 4,898,212 4,838,900 5,003,900 4,904,300 4,972,700 1,770,721 1,850,280 1,853,400 1,667,000 1,667,000 1,954,200 6,277,550 6,485,143 6,619,400 6,910,800 6,910,900 7,086,900 5,121,427 5,213,043 5,630,400 5,630,400 5,730,900 5,862,600 3,025,733 3,240,116 3,321,800 3,413,700 3,377,300 3,534,000 20,730,381 21,686,794 22,263,900 22,625,800 22,590,400 23,410,400 611,275 1,210,654 79,000 79,000 85,000 87,600 611,275 1,210,654 79,000 79,000 85,000 87,600 331,194 361,803 345,100 345,100 335,800 335,800 150,064 130,591 117,100 117,100 124,300 124,300 4,998 4,585 5,000 5,000 4,000 4,000 486,256 496,979 467,200 467,200 464,100 464,100 381,646 848,306 687,300 687,300 729,400 750,700 40,482 33,503 33,500 33,500 32,400 31,300 40,482 33,503 33,500 33,500 32,400 31,300 1,169,748 1,270,037 51,750 50,496 50,500 50,500 50,500 50,500 170,934 154,865 - - - - 926,905 1,182,981 1,093,900 1,093,900 1,675,900 1,535,600 33,499 11,005 12,100 12,100 12,000 12,000 2,352,836 2,669,384 1,156,500 1,156,500 1,738,400 1,598,100 4,554,250 5,393,049 8,406,800 8,406,800 8,294,100 10,433,600 2,026,116 1,308,743 971,500 1,937,700 2,004,300 705,600 128,824 5,138 - - - - E3 CITY OF CHINO HILLS FISCAL YEAR 2015-16 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 Adopted Adjusted Projected Adopted FUND NAME Actual Actual Budget Budget Actual Budget GENERAL FUND (CONTINUED) Big League Dream Sports IPark 231,966 114,893 231,800 231,800 3,000 114,900 TOTAL OTHER REVENUES 6,941,156 6,821,823 9,610,100 10,576,300 10,301,400 11,254,100 TOTAL REVENUE 31,544,032 33,767,443 34,297,500 35,625,600 35,941,100 37,596,300 TRANSFER IN 1,740,405 3,396,946 1,407,900 1,407,900 1,369,200 1,609,800 TOTAL GENERAL FUND 33,284,437 37,164,389 35,705,400 37,033,500 37,310,300 39,206,100 COMMUNITY DEVELOPMENT FUND Flat Fees and Permits - - 800,000 1,112,000 1,112,000 3,753,800 TOTAL LICENSE AND PERMITS 800,000 1,112,000 1,112,000 3,753,800 User Fee Recovery Revenue 546,900 546,900 546,900 603,000 General Fund Transfer 1,896,900 1,896,900 1,660,500 - TOTAL COMMUNITY DEVELOPMENT FUND 3,243,800 3,555,800 3,319,400 4,356,800 RECREATION FUND Recreation Fees 1,391,400 1,401,400 1,333,400 1,372,100 General Fund Transfer 3,044,400 3,125,900 3,588,600 4,293,600 TOTAL RECREATION FUND 4,435,800 4,527,300 4,922,000 5,665,700 LIABILITY INSURANCE STABILIZATION FUND 1,100,000 PASS -THROUGH FUND Trust Deposit Pass Through Revenue 959,700 1,015,200 1,674,400 1,081,800 TOTAL PASS -THROUGH FUND 959,700 1,015,200 1,674,400 1,081,800 SPECIAL REVENUE FUNDS GAS TAX FUND Interest (3,036) 18,565 12,800 12,800 38,900 37,000 State Gas Taxes 1,779,773 2,455,765 1,905,100 2,045,600 2,459,800 2,122,900 Other Revenue 102,995 11,905 - - 200 - Transfer -in - 427,940 - - 1,096,700 123,000 TOTAL GAS TAX FUND 1,879,732 2,914,175 1,917,900 2,058,400 3,595,600 2,282,900 E4 CITY OF CHINO HILLS FISCAL YEAR 2015-16 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 Adopted Adjusted Projected Adopted FUND NAME Actual Actual Budget Budget Actual Budget SPECIAL REVENUE FUNDS (Continued) MEASUREIFUND Interest (5,767) 33,274 14,200 14,200 21,900 20,800 Measure I Sales Tax 1,099,692 1,132,251 1,151,100 1,151,100 1,202,400 1,238,400 TOTAL MEASURE I FUND 1,093,925 1,165,525 1,165,300 1,165,300 1,224,300 1,259,200 AIR QUALITY IMPROVEMENTFUND Interest 1,825 3,977 3,600 3,600 1,700 1,600 Air Quality Control 91,264 94,330 93,800 93,800 96,200 98,100 Other Revenue - 4,360 - - - - Miscellaneous Grants 87,500 - - - - - TOTAL AIR QUALITY IMPROVEMENT FUN[ 180,589 102,667 97,400 97,400 97,900 99,700 CDBG ENTITLEMENT Community Dev Block Grant 601,626 321,926 434,300 434,300 159,200 658,000 TOTAL CDBG ENTITLEMENT FUND 601,626 321,926 434,300 434,300 159,200 658,000 TOTAL SOLID WASTE FUND 4,606,528 4,710,298 4,720,100 4,720,100 4,720,100 4,814,600 LANDSCAPE AND LIGHTING DISTRICT FUNDS Taxes and Assessments 5,394,888 5,405,720 5,384,000 5,384,000 5,405,400 5,370,100 Interest Income (4,687) 89,603 52,600 52,600 45,000 42,800 Inter -Department Charges 1,578,419 1,766,016 1,435,500 1,435,500 1,437,200 1,511,200 Other Revenues 45,902 38,267 5,500 5,500 6,900 5,500 General Fund Subsidy 405,014 287,452 477,200 477,200 415,000 527,000 Transfer -In 1,448,937 1,184,459 1,312,500 1,312,500 1,327,000 1,184,500 TO TAL LAN DSCAP E AN D LIGHTING DISTRICT FUNDS 8,868,473 8,771,517 8,667,300 8,667,300 8,636,500 8,641,100 DEVELOPMENT FEE FUNDS Interest Income 29,938 116,011 95,800 95,800 141,200 136,700 Development Fees 603,396 6,702,424 2,848,200 2,848,200 2,143,100 24,610,400 Other Revenues 6,294 1,121,171 5,000 5,000 5,000 5,000 Proceeds of Long Term Debt 25,645 54,560 20,100 20,100 13,400 10,000 Transfer In - 972,546 420,000 420,000 651,900 - TOTAL DEVELOPMENT FEE FUNDS 665,273 8,966,712 3,389,100 3,389,100 2,954,600 24,762,100 E5 CITY OF CHINO HILLS FISCAL YEAR 2015-16 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 Adopted Adjusted Projected Adopted FUND NAME Actual Actual Budget Budget Actual Budget SPECIAL REVENUE FUNDS (Continued). MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments 210,190 208,942 212,500 212,500 215,900 214,800 Interest Income (560) 16,224 9,200 9,200 14,500 13,900 Habitat for Humanity In -Lieu 51,649 280,208 264,000 264,000 249,000 1,421,500 Public Safety Programs - - - - 44,400 5,800 Miscellaneous Grants 1,779,918 3,841,223 6,221,300 6,221,300 2,195,900 9,519,900 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 2,041,197 4,346,597 6,707,000 6,707,000 2,719,700 11,175,900 CAPITAL PROJECTS FUNDS Interest Income 5,240 83,397 30,600 30,600 36,600 34,800 Contribution from Community Facilities Districts 1,055,743 3,801,484 519,900 587,300 1,471,500 2,209,600 Transfer In 4,899,981 3,193,876 22,682,100 26,141,600 3,771,400 23,006,700 TOTAL CAPITAL PROJECTS FUNDS 5,960,964 7,078,757 23,232,600 26,759,500 5,279,500 25,251,100 WATER UTILITY FUND Water Sales 23,686,445 26,640,013 29,819,200 29,819,200 28,927,300 28,637,900 Meter Installation Fees 15,204 38,734 15,000 15,000 22,100 91,300 Interest Income (33,817) 387,490 196,000 196,000 262,100 249,000 Miscellaneous Charges 256,300 256,604 295,600 295,600 257,800 262,800 Other Miscellaneous Revenues 1,535,194 1,305,728 424,700 424,700 531,200 207,900 Proceeds From Sales 77,893 24,342 18,900 18,900 12,300 12,300 Gain in CDA Investment 1,799,985 1,203,688 - - - - Inter -Fund Contributions 127,667 48,662 - - - - Transfer -in 1,200,000 1,100,000 100,000 114,600 2,114,600 2,600,000 TOTAL WATER UTILITY FUND 28,664,871 31,005,261 30,869,400 30,884,000 32,127,400 32,061,200 SEWER UTILITY FUND Sewer Maintenance Fees 2,297,384 2,299,302 2,319,400 2,319,400 2,289,600 2,289,600 Inland Empire Utilities Agency Treatment Fees 3,598,933 3,933,247 4,277,400 4,277,400 4,223,900 4,671,500 Interest Income 128,186 301,491 234,700 234,700 275,300 266,300 Other Miscellaneous Revenues 40,265 41,193 22,400 22,400 27,200 27,200 Transfer -In 1,714 - - - - - Inter -Fund Contributions 600 4,548 - - Inter -Fund Loan Repaymen - - - - 930,300 3,587,000 TOTAL SEWER UTILITY 6,067,082 6,579,781 6,853,900 6,853,900 7,746,300 10,841,600 E6 CITY OF CHINO HILLS FISCAL YEAR 2015-16 SUMMARY OF REVENUE AND INTERFUND TRANSFER BY FUND FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 Adopted Adjusted Projected Adopted FUND NAME Actual Actual Budget Budget Actual Budget EQUIPMENT MAINTENANCE FUND Interest Income (2,440) Equipment Rental Fees 358 Other Revenues 1,275,900 Contrib. From other funds 85,378 TOTAL EQUIPMENT MAINTENANCE FUND 1,359,196 INFORMATION TECHNOLOGY FUND Interest (796) Information Technology Chi 1,121,663 Other Revenue - Sale of Property - Contrib. From other funds - Transfer -in - TOTAL INFORMATION TECHNOLOGY FUND 1,120,867 AGENCY FUNDS Taxes and Assessments 11,025,708 10,334,893 Interest Income (62,719) 426,425 Other Miscellaneous Reven 693 93,637 Transfer -in 10,946 - TOTAL AGENCY FUNDS 10,974,628 10,854,955 44,565 1,310,978 339 198,170 26,000 26,000 31,400 29,900 1,211,100 1,211,100 1,211,100 1,220,000 - - 200 - 1,654,052 1,237,100 1,237,100 1,242,700 1,249,900 2,750 1,300 1,300 1,700 1,600 1,128,901 1,303,700 1,342,900 1,296,900 1,561,600 220 1,900 22,062 - - - - 121,300 121,300 - 1,153,933 1,305,000 1,465,500 1,421,800 1,563,200 8,929,000 8,929,000 223,100 223,100 2,100 2,100 9,154,200 9,154,200 8,967,700 7,918,400 246,100 225,600 6,500 5,700 9,220,300 8,149,700 SUB -TOTAL ALL FUNDS 107,369,388 126,690,545 144,095,300 149,724,900 128,372,000 184,220,600 LESS: TRANSFER IN (10,850,240) (14,364,703) (31,860,900) (35,605,200) (17,587,700) (36,654,200) TOTAL ALL FUNDS 96,519,148 112,325,842 112,234,400 114,119,700 110,784,300 147,566,400 E7 This page intentionally left blank. AN Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2014-15 FIVE YEAR REVENUE SUMMARY BY FUND GENERAL FUND TAXES Property Taxes Prop Tax - Triple Flip Prop Tax - VLF Swap Sales Taxes Other Taxes TOTAL TAXES LICENSE AND PERMITS Flat Fees and Permits TOTAL LICENSE AND PERMITS FINES AND PENALTIES Parking Citations Traffic Violations and Other Fines Administrative Citation TOTAL FINES AND PENALTIES REVENUE FROM USE OF MONEY AND PROPERTY REVENUE FROM OTHER AGENCIES State Motor VLF/Off Highway Fees TOTAL REVENUE FROM OTHER AGENCIES CHARGES FOR CURRENT SERVICES Miscellaneous Public Works Fees User Fee Recovery Revenue Police Services TOTAL CHARGES FOR CURRENT SERVICES OTHER REVENUES Administrative Overhead Charges Other Miscellaneous Revenue Big League Dream Sports Park TOTAL OTHER REVENUES YColl V-110NATA=110P1� 11:L10&1y=1:a10- TOTAL GENERAL FUND 2015-16 2016-17 2017-18 2018-19 2019-20 4,972,700 5,071,600 5,172,700 5,275,600 5,380,600 1,954,200 2,012,900 2,073,200 2,135,400 2,199,500 7,086,900 7,357,000 7,752,100 8,116,900 8,388,700 5,862,600 6,038,600 6,219,700 6,406,100 6,598,400 3,534,000 3,708,400 3,870,600 4,044,900 4,199,600 23,410,400 24,188,500 25,088,300 25,978,900 26,766,800 87,600 90,200 92,900 95,700 98,600 87,600 90,200 92,900 95,700 98,600 335,800 342,600 349,600 356,700 363,900 124,300 126,800 129,300 131,900 134,500 4,000 4,000 4,000 4,000 4,000 464,100 473,400 482,900 492,600 502,400 750,700 839,000 975,900 966,900 847,000 31,300 31,300 31,300 31,300 31,300 31,300 50,500 52,000 53,600 1,535,600 1,581,700 1,629,100 12,000 12,000 12,000 1,598,100 1,645,700 1,694,700 31,300 31,300 55,200 1,678,000 12,000 1,745,200 31,300 31,300 56,900 1,728,400 12,000 1,797,300 10,433,600 10,746,600 11,069,000 11,401,100 11,743,100 705,600 728,100 757,400 790,500 825,400 114,900 118,300 121,800 125,500 129,300 11,254,100 11,593,000 11,948,200 12,317,100 12,697,800 37,596,300 38,861,100 40,314,200 41,627,700 42,741,200 1,609,800 1,242,000 1,259,700 1,259,100 1,260,100 39,206,100 40,103,100 41,573,900 42,886,800 44,001,300 �'i CITY OF CHINO HILLS FISCAL YEAR 2014-15 FIVE YEAR REVENUE SUMMARY BY FUND 2015-16 COMMUNITY DEVELOPMENT FUND Flat Fees and Permits 3,753,800 TOTAL LICENSE AND PERMITS 3,753,800 User Fee Recovery Revenue 603,000 General Fund Transfer - TOTAL COMMUNITY DEVELOPMENT FUND 4,356,800 RECREATION FUND Recreation Fees 1,372,100 General Fund Transfer 4,293,600 TOTAL RECREATION FUND 5,665,700 LIABILITY INSURANCE STABILIZATION FUND 1,100,000 PASS -THROUGH FUND Trust Deposit Pass Through Revenue 1,081,800 TOTAL PASS -THROUGH FUND 1,081,800 SPECIAL REVENUE FUNDS GAS TAX FUND Interest 37,000 State Gas Taxes 2,122,900 Transfer in 123,000 TOTAL GAS TAX FUND 2,282,900 MEASUREIFUND Interest 20,800 Measure I Sales Tax 1,238,400 TOTAL MEASURE I FUND 1,259,200 AIR QUALITY IMPROVEMENT FUND Interest 1,600 Air Quality Control 98,100 TOTAL AIR QUALITY IMPROVEMENT FUND 99,700 COMMUNITY DEVELOPMENT BLOCK GRANT 658,000 2016-17 2,643,000 2,643,000 621,100 2017-18 2,020,700 2,020,700 639,700 793,200 2018-19 1,226,900 1,226,900 658,900 1,698,700 2019-20 1,211,200 1,211,200 678,700 1,702,300 3,264,100 3,453,600 3,584,500 3,592,200 1,413,100 1,455,300 1,498,900 1,543,900 4,414,600 4,547,300 4,683,900 4,824,500 5,827,700 6,002,600 6,182,800 6,368,400 1,000,000 1,059,700 1,070,000 1,086,200 1,113,400 1,059,700 1,070,000 1,086,200 1,113,400 37,000 37,000 37,000 37,000 1,958,800 1,958,800 1,958,800 1,958,800 1,995,800 1,995,800 1,995,800 1,995,800 25,700 34,100 32,100 22,100 1,275,600 1,313,900 1,353,300 1,393,900 1,301,300 1,348,000 1,385,400 1,416,000 2,000 2,600 2,400 1,700 100,100 102,100 104,100 106,200 102,100 104,700 106,500 107,900 535,500 535,500 535,500 535,500 SOLID WASTE FUND TOTAL 4,814,600 4,861,800 5,007,700 5,158,000 5,312,800 E10 CITY OF CHINO HILLS FISCAL YEAR 2014-15 FIVE YEAR REVENUE SUMMARY BY FUND 2015-16 2016-17 2017-18 2018-19 2019-20 SPECIAL REVENUE FUNDS (Continued). LANDSCAPE AND LIGHTING DISTRICT FUNDS Taxes and Assessments 5,370,100 5,369,500 5,378,900 5,386,600 5,391,900 Interest Income 42,800 42,500 43,800 43,500 41,900 Inter -Department Charges 1,511,200 1,553,400 1,628,600 1,643,700 1,689,000 Other Revenues 5,500 5,500 5,500 5,500 5,500 General Fund Subsidy 527,000 1,381,500 2,537,300 3,066,600 3,456,600 Transfer -In 1,184,500 867,600 2,175,900 2,235,700 2,298,600 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 8,641,100 9,220,000 11,770,000 12,381,600 12,883,500 DEVELOPMENT FEE FUNDS Interest Income 136,700 162,000 204,200 195,200 147,600 Development Fees (a) 24,610,400 27,328,100 10,986,400 6,276,200 2,528,400 Other Revenues 5,000 5,000 5,000 5,000 5,000 Proceeds of Long Term Debt 10,000 - - - - Inter -Fund Loan Repayment - 8,705,000 3,512,600 1,433,300 Transfer In - - - - - TOTAL DEVELOPMENT FEE FUNDS 24,762,100 36,200,100 14,708,200 7,909,700 2,681,000 Note (a): Development Fees includes use of EIF credits - - - - MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments 214,800 214,800 214,800 214,800 214,800 Interest Income 13,900 17,000 22,400 21,100 14,600 Habitat for Humanity In -Lieu 1,421,500 2,421,500 1,164,500 892,500 350,000 Public Safety Programs 5,800 Miscellaneous Grants 9,519,900 189,200 194,800 200,800 207,100 General Fund Subsidy Street Sweeping - - 94,000 142,300 155,000 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 11,175,900 2,842,500 1,690,500 1,471,500 941,500 CAPITAL PROJECTS FUNDS Interest Income 34,800 43,100 57,100 53,700 37,000 Contribution from Community Facilities Districts 2,209,600 - - - - Transfer In 23,006,700 5,878,500 6,685,000 1,255,000 1,200,000 TOTAL CAPITAL PROJECTS FUND 25,251,100 5,921,600 6,742,100 1,308,700 1,237,000 E11 CITY OF CHINO HILLS FISCAL YEAR 2014-15 FIVE YEAR REVENUE SUMMARY BY FUND WATER UTILITY FUND Water Sales Meter Installation Fees Interest Income Miscellaneous Charges Other Miscellaneous Revenues Proceeds From Sales Transfer in WATER UTILITY FUND TOTAL SEWER UTILITY FUND Sewer Maintenance Fees Inland Empire Utilities Agency Treatment Fees Interest Income Other Miscellaneous Charges Inter -Fund Loan Repayment TOTAL SEWER UTILITY EQUIPMENT MAINTENANCE FUND Interest Income Equipment Rental Fees TOTAL EQUIPMENT MAINTENANCE FUND INFORMATION TECHNOLOGY FUND Interest Information Technology Charges TOTAL INFORMATION TECHNOLOGY FUND AGENCY FUNDS Taxes and Assessments Interest Income Other Miscellaneous Revenues AGENCY FUNDS TOTAL SUB -TOTAL ALL FUNDS LESS:TRANSFERIN TOTAL ALL FUNDS 2015-16 2016-17 2017-18 2018-19 2019-20 28,637,900 29,942,900 30,735,000 31,085,000 31,259,600 91,300 91,300 91,300 91,300 91,300 249,000 308,600 408,700 384,200 264,900 262,800 266,500 270,300 274,100 278,000 207,900 212,400 218,000 225,000 232,400 12,300 12,300 12,300 12,300 12,300 2,600,000 - - - - 32,061,200 30,834,000 31,735,600 32,071,900 32,138,500 2,289,600 2,457,000 2,526,500 2,557,400 2,671,900 4,671,500 5,239,800 5,823,100 6,286,700 6,736,600 266,300 290,900 328,600 326,800 294,800 27,200 28,700 30,500 32,900 35,400 3,587,000 620,700 475,100 10,841,600 8,016,400 9,329,400 9,678,900 9,738,700 29,900 37,000 49,000 46,100 31,800 1,220,000 1,023,000 1,039,900 1,072,600 1,117,600 1,249,900 1,060,000 1,088,900 1,118,700 1,149,400 1,600 2,000 2,700 2,500 1,700 1,561,600 1,736,900 1,541,900 1,582,700 1,691,100 1,563,200 1,738,900 1,544,600 1,585,200 1,692,800 7,918,400 7,732,900 7,376,500 7,111,300 6,903,500 225,600 279,500 370,200 348,200 240,100 5,700 2,400 2,400 2,400 2,400 8,149,700 8,014,800 7,749,100 7,461,900 7,146,000 184,220,600 163,899,400 147,450,200 137,909,600 134,051,700 (36,654,200) (14,784,200) (18,092,400) (14,341,300) (14,897,100) 147,566,400 149,115,200 129,357,800 123,568,300 119,154,600 E12 I ri l4w s City Attorney y Mark D. Hensley City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2015-16 Legislative City Council I City Clerk Cheryl Balz Administration Title and Number of Full Time Positions. _ Assistant City Clerk (1) Senior Management Analyst 0) Records Coordinator (1) Administrative Assistant II (1) Administrative Assistant 1 (2) tD 0 v to 0 0 0 m rn TI N City Clerk $1,224,300 67% Legislative Expenditures FY 2015-16 City Council City Attorney $350,000 19% 0 v s m 0 0 m in Return to Table of Contents CITY OF CHINO HILLS ANNUALBUDGET PERSONNEL SUMMARY ACTIVITY: LEGISLATIVE FY 2014-15 FY2015-16 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: CITY CLERK City Clerk 1 1 Assistant City Clerk 1 1 Senior Management Analyst 1 1 Records Coordinator 1 1 Administrative Assistant II 1 1 Administrative Assistant 1 2 2 TOTAL 7 7 PERMANENT PART-TIME POSITION PROGRAM: CITY CLERK Office Assistant 1 1 TOTAL 1 1 F3 This page intentionally left blank. F4 Return to Table of Contents CITY OF CHINO HILLS BUDGETSUMMARY FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET LEGISLATIVE Personnel Services 934,186 916,907 1,014,300 1,119,800 1,152,500 1,164,500 Operations and Maintenance 733,100 525,371 596,700 595,900 606,100 571,200 Capital Outlay 0 0 0 0 0 0 TOTAL LEGISLATIVE BUDGET 1,667,286 1,442,278 1,611,000 1,715,700 1,758,600 1,735,700 PROGRAM City Council 236,128 254,453 261,400 261,400 251,600 257,600 City Attorney 427,359 327,520 350,000 350,000 350,000 350,000 City Clerk 1,003,799 860,305 999,600 1,104,300 1,157,000 1,128,100 TOTAL LEGISLATIVE 1,667,286 1,442,278 1,611,000 1,715,700 1,758,600 1,735,700 F5 Return to Table of Contents City Council Program Purpose The City Council is the governing body that guides the progress of the City of Chino Hills. The City Council responds to issues and concerns of the community by allocating resources, developing policies, and formulating strategies that support the continued health and economic viability of the City of Chino Hills. The City Council manages the growth and development of the community to ensure efficient and effective delivery of services now and in the future. Primary Activities The City Council is responsible for the formulation of legislative policies that provide guidance for the activities of the City. Significant Changes from Prior Year None Significant Items of Capital Outlay None Workload Indicators Actual Actual ProjectedActual Number of: Y 11/12 Y 12113 I Y 13/14 FY14/15 City Council Meetings 29 23 35 26 Staff Reports Reviewed and Considered 357 319 331 Outside Board/Committee/Commission 33 I 33 33 Assignments Proclamations/Certificates/Recognition 191 318 300 *Information not collected in this year. Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Actual Adjusted Projected Budget Budqet Actual Personnel 169,939 188,714 191,600 186,800 184,500 Operations & Maintenance 66,189 65,739 69,800 64,800 73,100 Capital Outlav 0 0 0 0 0 Total 236,128 254,453 261,400 251,600 257,600 (1) Percent change: "14-15 Adjusted Budget" column compared to "15/16 Budget" column. "NIA'— Not Applicable Percent Change(1) (3.7%) I 4.7% N/A (1.5%) F6 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY COUNCIL PERSONNEL 1010 Regular Salaries 1540 Fringe Benefits TOTALPERSONNEL OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2030 Uniforms 4030 Printing and Photocopying 4440 Office Supplies 4445 Special Parts and Supplies 4450 Reference Materials and Services 6035 Telephone TOTAL OPERATIONS & MAINTENANCE TOTAL PROGRAM CODE 0200 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 FY 2012-13 FY 2013-14 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET 36,147 39,842 39,700 39,700 39,700 39,700 133,792 148,872 151,900 151,900 147,100 144,800 169,939 188,714 191,600 191,600 186,800 184,500 45,886 44,805 47,700 47,700 44,600 48,900 11,311 13,757 15,000 15,000 13,100 16,900 0 318 1,000 1,000 1,000 1,000 1,331 640 400 400 0 400 1,020 413 700 700 700 300 2,093 453 500 500 500 1,000 244 253 300 300 400 400 4,304 5,100 4,200 4,200 4,500 4,200 66,189 65,739 69,800 69,800 64,800 73,100 236,128 254,453 261,400 261,400 251,600 257,600 FUNDING SOURCE: GENERAL FUND ($257,600) F7 Return to Table of Contents Legislative Program Purpose The City Attorney provides legal counsel and representation on a wide variety of municipal issues. Primary Activities The primary activity of the City Attorney is to provide legal guidance to City staff and officials on municipal issues, dispute resolution, contract review, regulatory compliance, and litigation representation. Significant Changes from Prior Year None Significant Items of Capital Outlay None Workload Indicators Actual Number of: FY 11/12 City Council/Planning Commission 36 Meetings Attended Ordinances Drafted/Reviewed 11 Budget Summary FY 2012-13 I FY 2013-14 Actual Actual ProjectedActual Actual FY 12/13 FY 13/14 FY14/15 50 43 43 9 11 12 FY 2014-15 FY 2014-15 FY 2015-16 Percent Adjusted Projected Budget Change(1) Budqet Actual Personnel 0 0 0 0 0 N/A Operations & Maintenance 427,359 327,520 350,000 350,000 350,000 0% Capital Outlay 0 0 0 0 0 N/A Total 427,359 327,520 350,000 350,000 350,000 0% (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. W. CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITY ATTORNEY OPERATIONS & MAINTENANCE 3010 Legal Services TOTAL OPERATIONS & MAINTENANCE TOTAL PROGRAM CODE 1000 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET 427,359 327,520 350,000 350,000 350,000 350,000 427,359 327,520 350,000 350,000 350,000 350,000 427,359 327,520 350,000 350,000 350,000 350,000 FUNDING SOURCE: GENERAL FUND ($350,000) F9 Return to Table of Contents City Clerk Program Purpose As an appointed official of the City Council, the City Clerk assists the City Council and City staff in the performance of their administrative, legal and legislative functions in accordance with State, Federal and City Codes, Ordinances, Resolutions, and Policies. Additionally, the City Clerk maintains the official records of the City and makes public records available for inspection. The City Clerk acts as Filing Officer under the Fair Political Reform Act and administers General and Special Municipal Elections. Primary Activities Responsibilities of the City Clerk include preparing City Council agendas and packets, assisting departments in submission of staff reports and support documentation, keeping an accurate record of the proceedings of the legislative body, administering oaths or affirmations, certifying, maintaining and retrieving official records and documents, receiving and processing claims/lawsuits against the City, preparation and maintenance of all City agreements, administering the Citywide legislative program, coordinating bid openings, processing legal publications and notices, receiving and filing Campaign Statements and Statements of Economic Interest, administering Municipal and Special Elections, providing administrative/clerical support to the City Council, maintaining Municipal Code, maintaining City Seal, providing records management assistance and direction to City departments, providing receptionist service to the City, and providing Passport Acceptance Agency services to the community. Significant Changes from Prior Year • Contract Compliance and the Legislative Program were moved to the City Clerk Department. • Transferred costs of $96,200 for lobbyists to the City Clerk budget from the City Manager's budget. • Staff member transferred from City Manager's Office to support the Contract Compliance and Legislative programs. • Election Expense decreased by $40,000 due to no election being held in this fiscal year. • Postage and Office Supplies budgets increased due to increased passport processing. Postage costs are 100% covered by the customer and increased cost of Office Supplies is for the camera film for passport photos which are also paid for by the customer. Significant Items of Capital Outlay None F10 City Clerk Workload Indicators Actual Number of: FY 11/12 City Council Meeting Agenda/Minutes 29 Public Records Requests N/A Agreements I 67 Passports I 4,181 Ordinances I 10 I Resolutions 64 Elections I 0 Budget Summary Actual Actual FY 12/13 FY 13114 23 35 165 298 56 134 5,220 7,137 10 9 53 58 2 0 FY 2012-13 FY 2013-14 FY 2014-15 Actual Actual Adjusted Budget Personnel 764,247 I 728,193 928,200 Operations & Maintenance 239,552 I 132,112 176,100 Capital Outlay 0 I 0 0 Total 1,003,799 I 860,305 1,104,300 (1) Percent change: "14/15 Adjusted Budget' column compared to "NIA'— Not Applicable FY 2014-15 FY 2015-16 Projected Budget Actual 965,700 980,000 191,300 148,100 0 0 1,157,000 1 1,128,100 "15/16 Budget" column. Projected FY 14/15 26 184 202 7,500 15 49 1 Percent Change(1) 5.6% (15.9%) N/A 2.16% F11 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: LEGISLATIVE PROGRAM: CITYCLERK PROGRAM CODE 0400 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 429,613 403,845 446,900 507,400 533,300 530,100 1015 Part-Time/Seasonal Wages 153 1,090 0 0 0 0 1020 Overtime Salaries 3,383 3,353 4,100 4,100 4,100 4,500 1540 Fringe Benefits 331,098 319,905 371,700 416,700 428,300 445,400 TOTAL PERSONNEL 764,247 728,193 822,700 928,200 965,700 980,000 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 1,072 1,058 1,100 1,100 800 1,300 2015 Conferences, Meetings, and Training 1,373 889 7,300 7,300 3,800 6,000 3090 Professional Services 3,660 3,531 8,400 8,400 10,300 9,000 3105 Temporary Employee Services 0 11,712 0 0 10,000 0 3115 Information Techology Service Charge 63,013 81,100 79,900 79,100 81,100 82,500 3190 Contractual Services 4,162 3,599 4,500 4,500 3,500 4,000 4010 Legal Advertising 7,268 4,750 6,000 6,000 7,700 7,500 4025 Election Expense 139,914 139 40,200 40,200 40,400 300 4030 Printing and Photocopying 0 1,972 3,900 3,900 3,300 5,100 4035 Postage and Express Delivery 13,801 17,174 17,200 17,200 22,100 22,400 4125 Surety Bond 156 0 200 200 100 200 4440 Office Supplies 3,997 4,240 5,700 5,700 5,900 7,300 4445 Special Parts and Supplies 0 331 800 800 500 700 4450 Reference Materials and Services 355 543 700 700 600 800 5025 Office Equipment Maintenance 128 289 200 200 200 200 6035 Telephone 653 785 800 800 1,000 800 TOTAL OPERATIONS & MAINTENANCE 239,552 132,112 176,900 176,100 191,300 148,100 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL 1,003,799 860,305 999,600 1,104,300 1,157,000 1,128,100 FUNDING SOURCE: GENERAL FUND ($1,128,100) F12 s City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2015-16 City Manager City Council City Manager Administration Konradt Bartlam Title and Number of Full Time Positions Deputy City Manager (1) Executive Assistant (1) Code Enforcement Community Relations Contract Human Resources Risk Title and Number of Full Time Positions Title and Number of Full Time Positions Services Title and Number of Full Time Positions Management Administrative Assistant II (1) Community Relations Manager (1) Title and Number of Senior Human Resource Analyst (1) Title and Number of Code Enforcement 1/11 (2) Utility Conservation Coordinator (1) — Full Time Positions Administrative Assistant II - Confidential (1) Full Time Positions Code Enforcement Supervisor (1) Public Information Officer (1) Management Analyst 1/11 (2) None None Public Safety Title and Number of Full Time Positions None to 0 v s to 0 0 0 m 0 s 0 fV Public Safety $12,158,800 _ 56% City Manager Expenditures FY 2015-16 Risk Management $1,408,300 7% Administration $1,062,200 Code Enforcement 51 ° $544,000 3% Human Resource $404,800 2% Community Relations $753,400 3% itract Services $5,002,100 23% Emergency Preparedness $246,400 1% 0 v 0 0 Return to Table of Contents CITY OF CHINO HILLS ANNUALBUDGET PERSONNEL SUMMARY ACTIVITY: CITY MANAGER FY 2014-15 FY 2015-16 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION City Manager 1 1 Assistant City Manager 1 0 Assistant to the City Manager 1 0 Deputy City Manager 0 1 Senior Management Analyst 2 0 0 Executive Assistant 1 1 Administrative Assistant II -Confidential 1 0 Sub -Total 5 3 PROGRAM: CODE ENFORCEMENT Code Enforcement Supervisor 1 1 1 Code Enforcement Officer I/11 1 2 2 Administrative Assistant II 1 1 1 Sub -Total 4 4 PROGRAM: COMMUNITY RELATIONS Community Relations Manager 1 1 Public Information Officer 1 1 Management Analyst 1/11 2 2 Utility Conservation Coordinator' 1 1 Sub -Total 5 5 PROGRAM: HUMAN RESOURCES Human Resources Manager 0 0 Senior Human Resource Analyst 1 1 Administrative Assistant II -Confidential 1 1 Sub -Total 2 2 TOTAL 16 14 PERMANENT PART-TIME POSITION PROGRAM: ADMINISTRATION Administrative Assistant 1 1 0 PROGRAM: COMMUNITY RELATIONS Video Production Technician 1 1 TOTAL 2 1 'On October 14, 2014, Council approved the transfer of the Neighborhood Services Manager to Assistant to the City Manager. The change resulted in the consolidation of the Neighborhood Services division staff and functions to the City Manager, Public Works, and Community Services. 2 Position and functions were transferred to the City Clerks Office G3 This page intentionally left blank. G4 Return to Table of Contents CITY OF CHINO HILLS BUDGETSUMMARY FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET CITY MANAGER Personnel Services 1,939,638 1,773,986 2,119,100 2,326,400 2,092,400 2,181,500 Operations and Maintenance 19,296,309 18,889,177 19,636,300 20,151,800 20,220,400 19,398,500 Capital Outlay 15,226 6,836 0 3,900 3,900 0 TOTAL CITY MANAGER BUDGET 21,251,173 20,669,999 21,755,400 22,482,100 22,316,700 21,580,000 PROGRAM Administration 2,676,736 1,296,227 1,061,900 1,487,500 1,385,100 1,062,200 Code Enforcement 365,266 344,820 371,100 482,800 482,900 544,000 Community Relations 495,133 553,921 583,400 682,500 640,300 753,400 Contract Services 4,739,984 4,844,499 4,886,700 4,886,700 4,850,600 5,002,100 Emergency Preparedness 169,903 207,183 203,500 216,300 204,900 246,400 Human Resources 352,982 273,884 335,500 446,000 364,500 404,800 Public Safety 10,882,357 10,993,457 11,749,800 11,753,700 11,830,900 12,158,800 Risk Management 1,568,812 2,156,008 2,563,500 2,526,600 2,557,500 1,408,300 TOTAL CITY MANAGER 21,251,173 20,669,999 21,755,400 22,482,100 22,316,700 21,580,000 G5 Return to Table of Contents City Manager ■_t•u�iuit�i�r•�i�•��■ Program Purpose The purpose of this Program is to organize efficient delivery of municipal of the City Council. Primary Activities establish organizational goals, administer all City programs, services, and implement City policies pursuant to the direction The City Manager administers Council policy, provides leadership, and implements efficient and effective delivery of municipal services. The City Manager establishes and maintains controls to ensure that all operating departments adhere to City Council and legally mandated policies and regulations. The City Manager is responsible for the day-to-day operations of the City. He serves as the Director of all City personnel, is responsible for the execution of City Council policy, the enforcement of all laws and ordinances, the preparation of the City's annual budget, public relations and public information, and legislative relations. Five City departments report to the City Manager: Community Development, Community Services, Engineering, Finance, and Public Works. The City Manager's staff is responsible for support to the City Manager, risk management, public relations and public information, grant administration, code enforcement, water conservation, emergency preparedness, and personnel/labor relations. Significant Changes from Prior Year • The Code Enforcement, Water Conservation, and Emergency Preparedness programs were transferred to the City Manager's office from the Community Services Department. The Assistant to the City Manager and the Community Relations Manager exercise management oversight of these programs. • The Assistant City Manager position has been eliminated. • The Assistant to the City Manager position has been reclassified to Deputy City Manager. • The Animal Control Services and Crossing Guard Services contracts were transferred to the City Manager Department from the Community Services Department. • The legislative monitoring and contract compliance programs were transferred to the City Clerk's budget. Significant Items of Capital Outlay None Workload Indicators City Manager Memos Actual Actual FY 11/12 FY 12/13 85I 90 Actual Projected FY 13/14 FY 14/15 126 108 G6 City Manager ■dt•uiiui� i�lr•���•��■ Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 1 721,669 580,696 700,600 586,600 579,000 (17.4%) Operations & Maintenance 1,955,067 715,531 786,900 798,500 483,200 (38.6%) Capital Outlay 0 0 0 0 0 N/A Total 2,676,736 1,296,227 1,487,500 1,385,100 1,062,200 (28.6%) (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget' column. "N/A" = Not Applicable. G7 This page intentionally left blank. W. CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: CITY MANAGER PROGRAM: ADMINISTRATION PERSONNEL 1010 Regular Salaries 1020 Overtime Salaries 1540 Fringe Benefits Ito] /aIN:j=I Y6]CIk,ICI OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2030 Uniforms 3090 Professional Services 3115 Information Technology Service Charges 3135 Special Studies 3173 Animal Control Services 3180 Crossing Guard Services 3190 Contractual Services 4015 Advertising and Promotion 4035 Postage and Express Delivery 4440 Office Supplies 4445 Special Parts & Supplies 4450 Reference Materials and Services 5620 Vehicle Rental 6035 Telephone TOTAL OPERATIONS & MAINTENANCE TOTAL PROGRAM CODE 0300 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET 434,677 331,095 420,300 410,900 352,600 336,800 784 117 500 500 0 0 286,208 249,484 292,800 289,200 234,000 242,200 721,669 580,696 713,600 700,600 586,600 579,000 2,155 80 3,200 3,200 2,100 2,100 13,027 3,565 11,400 11,400 9,100 9,600 0 39 0 0 0 0 57,296 252,610 90,000 90,000 105,000 40,000 96,594 92,600 111,200 110,100 110,100 157,000 1,680,042 254,402 30,000 316,000 316,000 25,000 0 0 0 85,100 85,100 173,900 0 0 0 58,600 58,600 59,800 95,420 105,680 96,200 106,200 106,200 0 3,199 1,175 1,000 1,000 1,000 1,000 188 93 200 200 200 200 5,106 3,442 3,000 3,000 3,000 3,000 0 372 0 0 0 0 454 226 400 400 400 400 0 0 0 0 0 9,500 1,586 1,247 1,700 1,700 1,700 1,700 1,955,067 715,531 348,300 786,900 798,500 483,200 2,676,736 1,296,227 1,061,900 1,487,500 1,385,100 1,062,200 FUNDING SOURCE: GENERAL FUND ($1,062,200) G9 Return to Table of Contents City Manager «i•i• to �i a i•� rKa a ►a u Program Purpose The purpose of the Code Enforcement Program is to preserve and enhance the general appearance, safety, and property values of the City's residential neighborhoods and commercial districts through the identification of community needs and the enforcement of all applicable property maintenance and land use regulations. Primary Activities Code Enforcement staff respond to resident's reports of suspected violations of the Municipal Code in an ongoing effort to maintain the highest quality of life in the City's residential and commercial areas. Code Enforcement staff investigate all reports and utilizes a notification process designed to gain voluntary compliance with code regulations. When initial compliance efforts fail to gain voluntary compliance, staff will utilize more aggressive tools including administrative citations and/or civil or criminal prosecution in order to resolve outstanding code violations. Significant Changes from Prior Year On October 14, 2014, City Council approved the transfer of the Neighborhood Services Manager from the Community Services Department to the City Manager Office serving as the Assistant to the City Manager. This transfer coincided with the transfer of the Neighborhood Services Division staff and functions to the City Manager, Public Works, and Community Services Department. Management oversight of the Code Enforcement program was transferred with the Assistant to the City Manager to the City Manager Department. Significant Items of Capital Outlay None Workload Indicators Actual I Actual ProjectedActual FY11/12 FY12/13 FY13/14 FY14115 Code Violation Reports from the Public 1,107 1,034 1,062 1,080 Opened Cases 922 785 910 956 Closed Cases 883 779 919 906 Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Percent Actual Actual Adjusted Projected Budget Change(l) Budqet Actual Personnel 313,706 334,144 473,700 474,900 533,100 12.5% Operations & Maintenance 51,560 5,576 9,100 8,000 10,900 19.8% Capital Outlay 0 5,100 0 0 0 N/A Total 365,266 344,820 482,800 482,900 544,000 12.7% (1) Percent Change: "14/15 Adjusted Budget" column compared to 15/16 Budget" column. "N/A" = Not Applicable. G10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: CODE ENFORCEMENT 1155 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 176,649 188,181 200,800 265,300 269,000 296,300 1020 Overtime Salaries 998 276 500 900 400 0 1540 Fringe Benefits 136,059 145,687 160,700 207,500 205,500 236,800 TOTAL PERSONNEL 313,706 334,144 362,000 473,700 474,900 533,100 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 585 375 600 600 500 600 2015 Conferences, Meetings & Trainings 55 121 600 600 600 2,000 2030 Uniforms 1,031 1,207 2,300 2,300 2,300 2,300 3010 Legal Services 45,393 0 0 0 0 0 3190 Contractual Services 2,201 2,024 2,500 2,500 2,200 2,500 4030 Printing and Photocopying 0 140 400 400 400 400 4035 Postage and Express Delivery 36 8 100 100 100 100 4430 Small Equipment and Tools 354 0 400 400 200 400 4440 Office Supplies 230 0 0 0 0 1,000 4450 Reference Materials and Services 164 377 200 200 200 200 6035 Telephones 1,511 1,324 2,000 2,000 1,500 1,400 TOTAL OPERATIONS & MAINTENANCE 51,560 5,576 9,100 9,100 8,000 10,900 CAPITAL OUTLAY 8060 Vehicles & Equipment 0 5,100 0 0 0 0 TOTAL CAPITAL OUTLAY 0 5,100 0 0 0 0 TOTAL 365,266 344,820 371,100 482,800 482,900 544,000 FUNDING SOURCE: GENERAL FUND ($544,000) Note: On October 14, 2014, City Council approved the transfer of the Neighborhood Services Manager from the Community Services Department to the City Manager Office serving as the Assistant to the City Manager. This transfer coincided with the transfer of the Neighborhood Services Division staff and functions to the City Manager, Public Works, and Community Services Department. Management oversight of the Code Enforcement program was transferred with the Assistant to the City Manager to the City Manager Department. G11 Return to Table of Contents City Manager Program Purpose The purpose of the Community Relations Program is to provide accurate and timely information to citizens, other public agencies, and the media regarding City programs and policies. This Program provides support to the City Council and operating departments by assisting them with the development and delivery of information to the community. Primary Activities The primary activities of the Community Relations Program include developing policies and guidelines for providing information to the media and to our citizens; promoting Chino Hills with the goal of attracting new business; providing support to existing businesses; and acting as a liaison to other agencies, service clubs, and the Chino Valley Chamber of Commerce. The Community Relations Program develops, coordinates, and implements the City's public information plan utilizing all resources available including the media, City website, utility bill inserts and taglines, the government access cable channel, and a variety of City -created publications. In addition, staff provides assistance to the Mayor for the development of articles, speeches, and presentations. The Community Relations Program manages the content of the City's Website and City TV-3 cable channel and produces all video programming. The Community Relations Program coordinates high visibility special events such as the annual State of the City address, VIP visits, and movie and television productions. This Program provides quality control on all City printed materials, maintains a list of dignitaries, and will serve as a protocol advisor and key resource for operating departments who coordinate special events. Significant Changes from Prior Year • The Neighborhood Services programs of Emergency Preparedness, Water Conservation, National Night Out, Citizens Academy, and Neighborhood Watch coordination with the Chino Hills Police Department have been moved to the Community Relations Division and are now under the supervision of the Community Relations Manager. The funds associated with those programs (1150 program code) have been moved to the Community Relations Division (0320 program code), although Emergency Preparedness funds continue to be reflected in the same 1110 program code. • An increase of $20,000 in Advertising & Promotions for 25`h Anniversary logo design and the purchase of anniversary letterhead, notecards, envelopes, giveaways, street banners, and lapel pins. • An increase of $2,250 in Advertising & Promotions due to the addition of marketing and advertising for a new program titled "National Mayor's Challenge for Water Conservation". Significant Items of Capital Outlay None G12 City Manager �«i•���i��u ilti�� �:tat.�i�•�Itt�i Workload Indicators Community Relations Actual Actual Actual Number of: FY11/12 FY12/13 FY 13/14 Articles, Press Releases, PSA's, & Scripts 184 261 358 Chamber, Council, Community Events & Meetings 62 60 70 Website Updates & Photo/Video Postings 140 103 127 General Info. & Media Requests 440 430 460 TV -Video Shoots, Productions, & Bulletin Boards 231 231 250 National Night Out Participants 1432 1300 1250 Water Conservation Number of: Special Events for Outreach Residents Participating in Rebates & Programs I Gallons of Water Saved Violations Reported Poster Contest Entries Classroom Visits Budget Summary Projected FY 14/15 381 80 195 500 303 1425 Actual11/12 Projected Y FY 12/1 FY5 13/14 FYActual 1 34 20 20 14 ures in *Fig1/2016 21298 7,295 5,243 *Figures 5,925,894 18,580,187 21,132,198 1/2016 N/A N/A N/A 78 770 301 230 1000 16 16 18 18 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Actual Adjusted Projected Budget Budqet Actual Personnel 424,905 478,113 557,200 556,400 607,900 Operations & Maintenance 55,002 75,808 125,300 83,900 145,500 Capital Outlav 15,226 0 0 0 0 Total 495,133 553,921 682,500 640,300 753,400 (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. Percent Change(l) 9.1 % 16.1 % N/A 10.4% G13 This page intentionally left blank. G14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM: COMMUNITY RELATIONS PROGRAM CODE 0320 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 258,418 284,648 293,600 325,500 328,000 343,700 1015 Part-Time/Seasonal Wages 4,769 0 0 0 0 0 1020 Overtime Salaries 2,548 655 0 400 3,800 5,400 1540 Fringe Benefits 159,170 192,810 208,300 231,300 224,600 258,800 TOTAL PERSONNEL 424,905 478,113 501,900 557,200 556,400 607,900 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 755 530 600 800 600 2,100 2015 Conferences, Meetings, and Training 7,488 265 11,500 21,900 9,800 12,000 2030 Uniforms 118 39 600 700 700 700 3090 Professional Services 12,421 2,614 10,000 11,500 7,100 11,000 3190 Contractual Services 16,233 8,446 20,200 20,600 15,700 18,000 4015 Advertising and Promotion 14,220 22,176 33,500 56,800 42,100 82,600 4030 Printing and Photocopy Services 0 484 500 4,100 2,200 4,500 4035 Postage and Express Delivery 44 966 500 1,000 600 1,000 4430 Small Equipment and Tools 0 36,564 300 400 100 900 4440 Office Supplies 295 568 500 500 500 500 4445 Special Parts and Supplies 1,031 242 400 2,500 200 500 4450 Reference Materials and Services 235 535 700 2,000 1,600 5,100 5620 Vehicle Rental 0 0 0 0 0 2,300 6035 Telephone 2,162 2,379 2,200 2,500 2,700 4,300 TOTAL OPERATIONS & MAINTENANCE 55,002 75,808 81,500 125,300 83,900 145,500 CAPITAL OUTLAY 8060 Vehicles & Equipment 15,226 0 0 0 0 0 TOTAL CAPITAL OUTLAY 15,226 0 0 0 0 0 TOTAL 495,133 553,921 583,400 682,500 640,300 753,400 FUNDING SOURCE: GENERAL FUND ($636,200) WATER FUND ($117,200) Note: The Neighborhood Services programs of Emergency Preparedness, Water Conservation, National Night Out, Citizens Academy, and Neighborhood Watch coordination with the Chino Hills Police Department have been moved to the Community Relations Division and are now under the supervision of the Community Relations Manager. The funds associated with those programs (1150 program code) have been moved to the Community Relations Division (0320 program code), although Emergency Preparedness funds continue to be reflected in the same 1110 program code. G15 Return to Table of Contents City Manager Program Purpose The Contract Services Program is responsible for the administration of the Refuse and Recycling contract and Household Hazardous Waste contract, implementation of the City's Source Reduction and Recycling Element (SRRE), and Household Hazardous Waste Element (HHWE). Primary Activities The primary activities of the Contract Services Program include the implementation of the City's Source Reduction and Recycling Element (SRRE) and the Household Hazardous Waste Element (HHWE). This includes management of the Commercial and Residential Solid Waste and Recycling contracts to ensure solid waste diversion requirements mandated by the State and addressed in the SRRE are being met. The Household Hazardous Waste contract provides for the collection, recycling, treatment, and disposal of household hazardous waste generated by the residents within the community. Significant Changes from Prior Year None Significant Items of Capital Outlay None Workload Indicators Actual Actual ProjectedActual RESIDENTIAL FY11/12 FY12113 FY13/14 FY14/15 Total Trash Tonnage I 21,265.93 21,561.60 22,005.93 21,848.01 Total Yard Waste Tonnage I 10,405.23 10,441.56 9,935.27 10,209.95 Total Recycled Tonnage I 5,544.75 4,982.28 4,432.07 4,528.50 COMMERCIAL Total Trash Tonnage I 10,378.62 10,711.94 10,711.94 11,778.61 INDUSTRIAL Total Trash Tonnage I 6,881.78 6,121.02 5,454.85 5,148.74 Total Yard Waste Tonnage I 1,748.83 1,396.50 1,253.21 932.10 Total Recycled Tonnage I 0 0 0 0.53 Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Percent Actual Actual Adjusted Projected Budget Change Budqet Actual (1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 4,739,984 4,844,499 4,886,700 4,850,600 5,002,100 2.4% Capital Outlay 0 0 0 0 0 N/A Total 4,739,984 4,844,499 4,886,700 4,850,600 5,002,100 2.4% (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable G16 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: CONTRACT SERVICES 8500 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 0 1,198 900 900 900 1,000 3140 Refuse Contract 4,606,528 4,710,298 4,720,100 4,720,100 4,720,100 4,814,600 3190 Contractual Services 102,662 102,662 102,700 102,700 102,700 102,700 4015 Advertising and Promotion 30,794 30,341 63,000 63,000 26,900 83,800 TOTAL OPERATIONS & MAINTENANCE 4,739,984 4,844,499 4,886,700 4,886,700 4,850,600 5,002,100 TOTAL 4,739,984 4,844,499 4,886,700 4,886,700 4,850,600 5,002,100 FUNDING SOURCE: GENERAL FUND ($187,500) SOLID WASTE FUND ($4,814,600) G17 Return to Table of Contents Emergency Preparedness Program Purpose The purpose of the Emergency Preparedness Program is to enhance the City's ability to respond to and recover from the effects of natural or manmade disasters; to administer the Federal and State Disaster Assistance Programs; and to serve as the liaison to these and other agencies in San Bernardino County. Primary Activities Community Relations staff provides emergency preparedness training and information to City staff; coordinates a community informational campaign regarding preparedness; plans and implements disaster drills in conjunction with other agencies; acts as liaison to the Chino Hills Auxiliary Radio Team; coordinates disaster reimbursement claim processing; maintains Emergency Operations Center (EOC) preparedness; maintains emergency sheltering, food, water, and equipment supplies; coordinates disaster/damage information with San Bernardino County; maintains and updates the City's Emergency Operations Plan; and serves as City representative to the San Bernardino County Operational Area and State of California Office of Emergency Services. Significant Changes from Prior Year • On October 14, 2014, City Council approved the transfer of the Neighborhood Services Manager from the Community Services Department to the City Manager Office serving as the Assistant to the City Manager. This transfer coincided with the transfer of the Neighborhood Services Division staff and functions to the City Manager's, Public Works, and Community Services Departments. Management oversight of the Emergency Preparedness program was transferred from the Assistant to the City Manager to the City Manager's Department. • An increase of $13,674 in Contractual Services for the Wildland Fire Protection Services Agreement with Chino Valley Fire who contracts with Cal -Fire for wildland protection services for Chino Hills State Park. Significant Items of Capital Outlay None Workload Indicators Actual Actual Actual Projected Number of: FY 11/12 FY 12/13 FY 13/14 FY 14/15 Staff Training Sessions Held 38 6 10 14 Staff Members & Residents Trained 92 89 278 671 Special Events & Community Workshops for Outreach 10 8 8 2 Program Development Hours 475 852 435 605 Large Projects 1 2 2 2 Grants Administered 1 2 2 2 G18 Emergency Preparedness Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 Actual Actual Adjusted Budget Personnel I 70,113 I 81,702 I 94,600 I Operations & Maintenance I 99,790 I 125,481 I 121,700 I Capital Outlay I OI OI OI Total I 169,903 I 207,183 I 216,300 I (1) Percent Change: "14/15 Adjusted Budget" column compared to "N/A" = Not Applicable. FY 2014-15 FY 2015-16 Percent Projected Budget Change (1) Actual 83,300 I 96,000 I 1.5% 121,600 I 15 0, 400 I 23.6 % OI OI N/A 204,900 I 24 6, 400 I 13.9 % "15/16 Budget" column G19 This page intentionally left blank. G 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: EMERGENCY PREPAREDNESS 1110 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 39,255 46,625 53,700 53,700 47,600 53,900 1540 Fringe Benefits 30,858 35,077 40,900 40,900 35,700 42,100 TOTAL PERSONNEL 70,113 81,702 94,600 94,600 83,300 96,000 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 175 175 200 200 300 300 2015 Conferences, Meetings, and Training 479 210 6,700 6,700 6,700 31,800 2030 Uniforms 9 0 100 100 100 100 3090 Professional Services 0 0 200 200 200 200 3190 Contractual Services 90,970 97,252 93,900 93,900 93,900 107,500 4015 Advertising and Promotion 0 0 0 0 0 2,600 4030 Printing and Photocopying 0 638 0 0 0 400 4035 Postage and Express Delivery 0 0 100 100 100 100 4430 Small Equipment and Tools 148 22,320 500 13,300 13,300 500 4440 Office Supplies 208 0 0 0 0 0 4445 Special Parts and Supplies 6,382 3,344 5,300 5,300 5,300 4,800 4450 Reference Materials and Services 59 0 100 100 100 100 6035 Telephone 1,360 1,542 1,800 1,800 1,600 2,000 TOTAL OPERATIONS & MAINTENANCE 99,790 125,481 108,900 121,700 121,600 150,400 TOTAL 169,903 207,183 203,500 216,300 204,900 246,400 FUNDING SOURCE: GENERAL FUND ($246,400) - See Note Note: On October 14, 2014, City Council approved the transfer of the Neighborhood Services Manager from the Community Services Department to the City Manager Office serving as the Assistant to the City Manager. This transfer coincided with the transfer of the Neighborhood Services Division staff and functions to the City Manager, Public Works, and Community Services Department. Management oversight of the Emergency Preparedness program was transferred with the Assistant to the City Manager to the City Manager Department. General Fund expenditures of $19.473 will be reimbursed by Emergency Management Performance Grant Program. G21 Return to Table of Contents City Manager Program Purpose The purpose of the Human Resources Program is to maximize the City's most critical resource — its employees — by effectively recruiting, training, and developing City staff and providing personnel support to supervisors and managers. Primary Activities The primary activities of the Human Resources Program include recruitment, training, benefit administration, employee recognition, labor negotiations, maintenance and updating of Personnel Rules and Administrative Policies, monitoring of salary, compensation, and classification plans, and ensuring conformance with applicable laws and regulations. Significant Changes from Prior Year • Legal Services was increased due to anticipated Meet and Confer costs and to include a legal review of the City's Cafeteria Section 125 plan. • Medical Services was increased due to additional pre -employment physical costs for new part- time Recreation staff for the new Community Center and the increased rates. • Professional Services was decreased to reflect the completion of the City's Classification and Compensation Study. • During FY 14/15, the Human Resources Manager position was deleted and Senior Human Resources Analyst position was added. Significant Items of Capital Outlay None Workload Indicators Actual Actual Actual Projected FY11/12 FY 12113 I FY I FY14/15 Recruitments Conducted 3 FT/5 PT 4 FT/5 PT 8 FT/ 7 PT 9 FT/7 PT Positions Hired 3 FT/ 43 PT 4 FT/63 PT 6 FT/73 PT 13 FT/63 PT Employee Trainings 26 30 27 17 Workers Compensation Claims 9 8 9 10 Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Percent Actual Actual Adjusted Projected Budget Change Budqet Actual (1) Personnel 235,940 184,238 352,200 291,500 312,900 (11.2%) Operations & Maintenance 117,042 89,646 93,800 73,000 91,900 (2.0%) Capital Outlav 0 0 0 0 0 N/A Total 352,982 273,884 446,000 364,500 404,800 (9.2%) (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. G 22 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: CITY MANAGER PROGRAM: HUMAN RESOURCES PERSONNEL 1010 Regular Salaries 1020 Overtime Salaries 1540 Fringe Benefits 101rill w9=1:SY0L Ik, ICI OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 3010 Legal Services 3025 Medical Services 3090 Professional Services 4015 Advertising and Promotion 4450 Reference Materials and Services 6035 Telephone 7415 Special Departmental Expense 1Plrill Il UT-A0IL&4zlihWIk,YY=1 k, W Rye TOTAL FUNDING SOURCE: GENERAL FUND ($404,800) PROGRAM CODE 2200 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET 138,923 103,275 149,200 203,000 165,400 177,800 0 0 0 0 0 0 97,017 80,963 112,800 149,200 126,100 135,100 235,940 184,238 262,000 352,200 291,500 312,900 3,080 2,807 3,500 3,500 3,400 3,700 30,673 21,490 5,600 25,900 5,600 14,500 14,490 19,233 12,000 12,000 12,000 22,000 18,765 16,247 19,200 19,200 19,200 19,200 30,650 10,357 10,100 10,100 10,100 8,300 1,773 1,658 1,500 1,500 1,500 2,000 2,379 1,567 3,900 3,900 3,900 3,900 606 713 800 800 800 800 14,626 15,574 16,900 16,900 16,500 17,500 117,042 89,646 73,500 93,800 73,000 91,900 352,982 273,884 335,500 446,000 364,500 404,800 G 23 Return to Table of Contents City Manager Program Purpose The purpose of Public Safety is to provide general police services and a variety of community services through a contractual agreement with the San Bernardino County Sheriff's Department. In collaboration with the City, the Sheriff's Department can continue to develop the community policing programs that meet the specific needs of Chino Hills' residents. Primary Activities The primary activities of the Public Safety Program include general law enforcement, crime prevention, traffic enforcement, Neighborhood Watch Residential/Business, and other public education programs. The majority of services included in the Public Safety Program are provided through a contract with the San Bernardino County Sheriff's Department. The Sheriff's Department mandates some in-service training, however, additional training will be provided by the City to ensure the Officers meet the specific needs of the community. In collaboration, the City and the San Bernardino County Sheriff's Department will develop a comprehensive Community Policing plan to meet the future policing needs and services of the City. This includes increasing public safety personnel and equipment. Significant Changes from Prior Year • Police services increased due to increased salary and related personnel costs. Significant Items of Capital Outlay None Workload Indicators Actual Actual Actual Projected (Bv Calendar Year) 2012 2013 2014 2015 Allocated Department Staffing 52 I 52 53 Crime Levels (Part 1 Crimes) 1,136 I 1,194 I 1,215 1,392 Calls for Service 36,694 I 40,909 I 45,409 49,716 Cases Investigated 3,683 I 4,017 I 3,801 4,788 Arrests 1,292 I 1,171 I 1,085 1,392 Traffic Citations 3,819 I 3,525 I 3,081 3,612 Drunk Driving Arrests 276 I 207 I 140 228 G 24 City Manager Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel 0 0 0 0 0 N/A Operations & Maintenance 10,882,357 10,991,721 11,749,800 11,827,000 12,158,800 3.5% Capital Outlay 0 1,736 3,900 3,900 0 N/A Total 10,882,357 10,993,457 11,753,700 11,830,900, 12,158,800 3.4% (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. G 25 This page intentionally left blank. G 26 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: PUBLIC SAFETY 6000 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 4,045 4,045 4,100 4,100 4,100 4,100 2015 Conferences, Meetings, & Training 0 249 0 0 200 200 3090 Professional Services 80,177 80,368 82,200 82,200 83,000 87,500 3115 Information Technology Service Charges 9,877 12,400 12,400 12,400 12,400 12,400 3170 Police Services 10,639,605 10,735,581 11,500,000 11,500,000 11,564,800 11,891,000 3172 Parking Fine Processing Services 100,287 117,461 126,200 126,200 126,200 126,200 4030 Printing and Photocopy Services 1,571 2,276 2,500 2,500 2,500 2,500 4035 Postage and Express Delivery 59 0 100 100 100 100 4420 Computer Hardware & Software Expense 15,895 0 0 0 0 500 4430 Small Equipment and Tools 13,032 0 0 0 1,900 2,000 4445 Special Parts and Supplies 4,577 30,004 10,000 10,000 10,000 10,000 6035 Telephone 12,832 8,937 11,900 11,900 16,000 13,400 6050 Cable Television 0 0 0 0 600 1,800 7220 Administrative Overhead 400 400 400 400 5,200 7,100 TOTAL OPERATIONS & MAINTENANCE 10,882,357 10,991,721 11,749,800 11,749,800 11,827,000 12,158,800 CAPITAL OUTLAY 8050 Office Furniture and Equipment 0 1,736 0 3,900 3,900 0 TOTAL CAPITAL OUTLAY 0 1,736 0 3,900 3,900 0 TOTAL 10,882,357 10,993,457 11,749,800 11,753,700 11,830,900 12,158,800 FUNDING SOURCE: GENERAL FUND ($12,058,800) CITIZEN'S OPTION FOR PUBLIC SAFETY GRANT ($100,000) G 27 Return to Table of Contents Risk Management Program Purpose The Risk Management Program is responsible for identifying and analyzing loss exposures, examining the feasibility of alternative risk management techniques, selecting the most appropriate alternatives, implementing the selected methods, and then monitoring and improving the risk management program. When this is accomplished, overall liability will be minimized and the proper risk transfer technique will be determined. Primary Activities Administration of the Risk Management Program includes coordinating the receipt, investigation, and resolution of liability claims filed against the City; coordinating employee medical care and solution of Workers' Compensation claims; coordinating recovery when City property has been damaged; developing safety training programs and participating in safety meetings; monitoring losses and expense reserves; evaluating City insurance needs and purchasing appropriate coverage. From July 1, 1992, through December 31, 2014, the City is averaging approximately 31 liability claims per year with an average cost of $10,348 per claim. In fiscal year 2014-15, from July 1, 2014, through December 31, 2014, there have been 17 claims with an average cost of $6,475. During fiscal year 2013-14, there were 13 new Workers' Compensation claims. The average for the previous five fiscal years is 11 claims per year. Significant Changes from Prior Year Reduced liability claim activity has resulted in a decrease to the Liability Insurance in the amount of $1,237,400. Significant Items of Capital Outlay ►N6" LVIYO 93GFT'1I1 INIF =0 General Liability Claims Budget Summary Actual Actual FY 11/12 FY 12/13 29 1 17 Actual FY 13/14 32 Projected FY 14/15 30 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Percent Actual Actual Adjusted Projected Budget Change(1) Budqet Actual Personnel 173,305 115,093 148,100 99,700 52,600 (64.5%) Operations & Maintenance 1,395,507 2,040,915 2,378,500 2,457,800 1,355,700 (43.0)% Capital Outlay 0 0 0 0 0 N/A Total 1,568,812 2,156,008 2,526,600 2,557,500 1,408,300 (44.3%) (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. G 28 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: CITY MANAGER PROGRAM: RISK MANAGEMENT PROGRAM CODE 2100 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 103,704 64,621 108,400 87,100 57,900 30,800 1540 Fringe Benefits 69,601 50,472 76,600 61,000 41,800 21,800 TOTAL PERSONNEL 173,305 115,093 185,000 148,100 99,700 52,600 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 385 385 400 400 400 400 2015 Conferences, Meetings, and Training 124 511 400 400 3,000 1,900 3190 Contractual Services 38,658 39,577 43,700 43,700 43,700 43,700 4110 Liability Insurance 779,605 1,405,947 1,824,300 1,824,300 1,824,300 586,900 4115 Fire and Casualty Insurance 311,311 321,197 321,200 321,200 331,200 327,700 4125 Surety Bonds 1,843 1,866 2,000 2,000 2,000 2,100 4130 Workers' Compensation Insurance 242,364 239,511 173,700 173,700 238,400 375,200 4140 Unemployment Insurance 19,248 21,242 10,000 10,000 12,000 10,000 4430 Small Tools & Equipment 0 9,019 0 0 0 4,800 4450 Reference Materials and Services 475 475 500 500 500 500 7415 Special Departmental Expense 1,494 1,185 2,300 2,300 2,300 2,500 TOTAL OPERATIONS & MAINTENANCE 1,395,507 2,040,915 2,378,500 2,378,500 2,457,800 1,355,700 TOTAL 1,568,812 2,156,008 2,563,500 2,526,600 2,557,500 1,408,300 FUNDING SOURCE: GENERAL FUND ($1,408,300) G 29 This page intentionally left blank. G 30 .,_ i J 1 I l�,^( � � �'' 1 � y ` � 1 `} � , 1 ,. 1 . VAills city o Bo Activity Organ1zation Y Activity Full Time positions 15_16 Fiscal Year 2— Community Development City Council I - vjces dber BUI►ing $erTime P°sitions Title and NumunitV DevelopmentD�rector- Assstard rjO Bu,16"q plfi"al o 1) Assistant 6"Id, Df 01( ) BUIOng lnsp^ c,an pll 0) permit T yCity �►ana9er community peVelopmerd Director Joan Lombard= �ent $ervices D of Full Time P°sdlons evelopm Title and Number Manager (1) Pl�ardo PIaMeY �') er 11) pssistarNAssocrate Plarm nistration Po,reons of Full TIm Title andmiNum eme"` Analyst Fuu C ) Manag 'rye Assistant l 11 Adniinrstrat Assistant l Admin�siraUve � Developmo non, ECOnOmbet of Full Time P Title and Num None N Ral Community Development Expenditures FY 2015-16 Economic Development ir-� $114,700 3% Development $1,562,E = 34% fV Administration $1,509,800 33% Building Services $1,352,000 30% 0 0 0 rt (D N Return to Table of Contents CITY OF CHINO HILLS ANNUALBUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT FY 2014-15 FY 2015-16 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION Community Development Director 1 1 Management Analyst I/ 11 2 2 Administrative Assistant 11 1 1 Administrative Assistant 1 1 1 Sub -Total 5 5 [F+Zc] [111 dd ■ =11114 a] 10 [CW =1 :UI [d *� Assistant Community Development Director - Building Official 1 1 Assistant Building Official 1 1 Building Inspector 1/ II 2 2 Permit Technician 1/11 2 3 Sub -Total 6 7 PROGRAM: DEVELOPMENT SERVICES Planning Manager 1 1 Senior Planner 2 2 Assistant/Associate Planner 2 1 Sub -Total 5 4 TOTAL 16 16 PERMANENT PART-TIME POSITION PROGRAM: BUILDING SERVICES Planning Technician 1 0 PROGRAM: DEVELOPMENT SERVICES Planning Technician 0 1 TOTAL 1 1 H3 This page intentionally left blank. Return to Table of Contents CITY OF CHINO HILLS BUDGETSUMMARY FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET COMMUNITY DEVELOPMENT Personnel Services 2,060,678 1,990,460 Operations and Maintenance 405,674 478,648 Capital Outlay 0 0 TOTAL COMMUNITY DEVELOPMENT 2,466,352 2,469,108 PROGRAM Administration 920,115 885,214 Building Services 840,829 895,201 Development Services 666,746 645,421 Economic Development 38,662 43,272 TOTAL COMMUNITY DEVELOPMENT 2,466,352 2,469,108 2,227,500 2,121,500 2,021,400 2,341,400 1,874,700 2,277,300 2,926,000 2,198,000 0 0 0 33,000 4,102,200 4,398,800 4,947,400 4,572,400 1,366,700 1,368,000 1,292,600 1,509,800 1,142,300 1,143,100 1,183,700 1,385,000 1,430,800 1,697,400 2,247,100 1,562,900 162,400 190,300 224,000 114,700 4,102,200 4,398,800 4,947,400 4,572,400 H5 Return to Table of Contents Communit Development 'oil I so Program Purpose The Administration Program of the Community Development Department provides administrative services to the City's Building Services, Development Services, and Economic Development Programs. The Administration Program attends all City Council and Planning Commission meetings; attends the Parks and Recreation Commission and Public Works Commission meetings, as required; coordinates, prioritizes, and oversees all Department activities; manages budgetary matters, and promotes employee training. Primary Activities The Administration Program's primary duties include: responding to City Council, City Manager, Planning Commission; responding to other City Commissions and other City Departments' concerns as it involves the Community Development Department; implementation of Council policies as it applies to the Department; preparation, implementation, and management of the Department's budget; coordination of developer project trust accounts; personnel management and training, and the promotion of the City's objectives with regard to the development review process. Significant Changes from Prior Year • Significant increase in development related activity. Anticipated 1,004 residential units for next fiscal year. • Increase in Legal Services due to increasing complexity of projects. • Increase in Information Technology Service charges due to a revised allocation methodology. Significant Items of Capital Outlay • None Workload Indicators Actual I Actual I Actual Projected FY 11/12 FY 12/13 FY 13P Y14/15 Ordinances Adopted 5 I 6 I 6 6 Resolutions Adopted 18 I 18 I 29 28 Legal Ads Published 14 I 14 I 26 22 Planning Commission Staff Reports 29 21 42 30 Produced Planning Commission Packets 14 13 18 17 Produced City Council Staff Reports Produced 14 I 18 I 25 19 10 Communit Development Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Percent Actual Actual Adjusted Projected Budget Change(l) Budget Actual Personnel 709,397 711,676 748,600 737,100 759,200 1.4% Operations & Maintenance 210,718 173,538 619,400 555,500 750,600 212 % Capital Outlay 0 0 0 0 0 N/A Total 920,115 885,214 1,368,000 1,292,600 1,509,800 10.4% (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. H7 This page intentionally left blank. 91H. CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: ADMINISTRATION PERSONNEL 1010 Regular Salaries 1015 Part-Time/Seasonal Wages 1020 Overtime Salaries 1540 Fringe Benefits IF]rill N9=I:SY6L`Ik, ICI OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2030 Uniforms 3010 Legal Services 3115 Information Technology Service Charges 3190 Contractual Services 4030 Printing and Photocopy Services 4035 Postage and Express Delivery 4440 Office Supplies 4445 Special Parts and Supplies 4450 Reference Materials and Services 5025 Office Equipment Maintenance 6035 Telephone 7220 Administrative Overhead 7911 Public Works Construction TOTAL OPERATIONS & MAINTENANCE TOTAL PROGRAM CODE 4000 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET 422,707 409,633 417,300 417,300 416,500 418,500 1,250 1,653 2,400 2,400 1,900 2,400 0 0 500 500 300 400 285,440 300,390 328,400 328,400 318,400 337,900 709,397 711,676 748,600 748,600 737,100 759,200 500 425 600 600 600 600 300 453 1,000 1,000 1,000 1,000 62 0 0 0 300 100 18,425 39,035 139,000 139,000 90,500 199,000 135,508 122,800 140,800 139,000 139,000 197,900 250 4,984 26,700 29,800 14,500 31,600 672 329 400 400 400 400 277 626 1,000 1,000 600 600 2,215 3,810 4,000 4,000 4,000 4,000 0 70 100 100 0 0 35 35 100 100 200 200 0 80 200 200 200 200 913 891 900 900 900 900 0 0 303,300 303,300 303,300 314,100 51,561 0 0 0 0 0 210,718 173,538 618,100 619,400 555,500 750,600 920,115 885,214 1,366,700 1,368,000 1,292,600 1,509,800 FUNDING SOURCE: COMMUNITY DEVELOPMENT FUND ($1,282,200) TDA PASS THROUGH FUND ($227,600) Return to Table of Contents Community Development Program Purpose The Building Services Program is responsible for ensuring that all residential, commercial, and other construction in the City meets or exceeds the minimum requirements of the California Building Code, California Plumbing Code, California Mechanical Code, National Electrical Code, all applicable State Energy and Accessibility Codes, as well as the City of Chino Hills Municipal Code. The Program also provides technical support to the Community Development Department's Development Services Program, the Engineering Department, and Code Enforcement Program. Primary Activities The primary activities of the Program are providing customer service assistance at the Community Development Department counter, plan review services, permit issuance, and field inspections of construction projects. It is through these functions that the City provides a safe environment at home, work, and play for the community while assuring that the City's needs for housing and commercial development are being met. Significant Changes from Prior Year • Addition of one Permit Technician position will provide additional coverage when staff is out of the office. It will also reduce planning staff from counter involvement. • Planning Technician position has been moved to the Development Services Division to better reflect its function. • Decrease in Membership and Certifications due to completion of State Mandate for Certified Access Specialist training. • Increase in Conferences, Meetings and Training to meet International Code Council's requirement. • Increase in Contractual Services to cover an anticipated increase in inspections demand. Significant Items of Capital Outlay • Purchase 2016 Ford Escape (replaces Vehicle #5028) Workload Indicators Building Permits Issued Dwelling Units Permits Issued Square Footage of New Non-residential Construction Total Valuation of all Construction Number of Plan Checks Number of Building Inspections Actual FY 11/12 1,068 17 7,000 23,817,143 513 3,360 $33,000 Actual Actual Projected FY' FY 13/14 FY 14/15 1,077 1,483 1,506 19 324 79 15,000 20,904 57,423 29,061,458 74,018,864 50,400,000 568 891 620 3,240 4,012 4,800 H10 Community Development Workload Indicators (continued) Actual FY 11/12 General Public Telephone calls 6,860 Handled Public Assistance Hours N/A Assisting Other Departments Hours N/A Number of Walk -In Customers 13,260 * Actual for FY 13/14 includes the last quarter only "N/A" data not available Budget Summary Actual FY 12/13 6,970 N/A N/A 13,917 Actual FY 13/14 9,889 *533 * 27 14,832 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Actual Adjusted Projected Budget Budqet Actual Personnel 818,331 860,302 892,600 892,400 914,800 Operations & Maintenance 22,498 34,899 250,500 291,300 437,200 Capital Outlay 0 0 0 0 33,000 Total 840,829 895,201 1,143,100 1,183,700 1,385,000 (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. Projected FY 14/15 9,786 1,321 130 16,200 Percent Change(1) 2.5% 74.5% N/A 21.2% H11 This page intentionally left blank. H12 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: BUILDING SERVICES PERSONNEL 1010 Regular Salaries 1020 Overtime Salaries 1540 Fringe Benefits Ifell / OU=1*191NZIgI OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2030 Uniforms 3030 Development Professional Services 3190 Contractual Services 4430 Small Equipment and Tools 4445 Special Parts and Supplies 4450 Reference Materials and Services 5620 Vehicle Rental 6035 Telephone 7220 Administrative Overhead Ifell 10 We] 9=1:L110RV FY-AIT, L11LI11=1.k1.[y;� CAPITAL OUTLAY Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL PROGRAM CODE 4100 FY 2012-13 FY 2013-14 FY2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET 484,220 506,688 512,500 512,500 512,500 515,600 199 0 1,300 1,300 700 1,400 333,912 353,614 378,800 378,800 379,200 397,800 818,331 860,302 892,600 892,600 892,400 914,800 740 1,025 2,300 3,100 3,100 600 700 0 1,100 1,100 1,100 3,400 937 1,163 1,800 1,800 1,800 2,100 11,321 17,160 40,000 40,000 40,000 40,000 0 0 0 0 40,800 163,000 0 94 100 100 100 100 0 41 100 100 100 100 680 7,540 1,700 1,700 1,700 1,700 6,000 6,109 6,300 6,300 6,300 6,200 2,120 1,767 2,900 2,900 2,900 2,100 0 0 193,400 193,400 193,400 217,900 22,498 34,899 249,700 250,500 291,300 437,200 0 0 0 0 0 33,000 0 0 0 0 33,000 840,829 895,201 1,142,300 1,143,100 1,183,700 1,385,000 FUNDING SOURCE: COMMUNITY DEVELOPMENT FUND ($1,345,000) TDA PASS THROUGH FUND ($40,000) H13 Return to Table of Contents Community Development ■�la�a�•�•�utau�+`iari�K� � Program Purpose The Development Services Program is responsible for implementing the City's General Plan and Development Code, and managing all land use entitlements in accordance with the Subdivision Map Act; California Environmental Quality Act (CEQA) and Planning, Zoning, and Development Laws. Primary Activities The primary activity of the Development Services Program is the management of land use entitlements for proposed residential and commercial projects, including the preparation of Initial Studies and Environmental Impact Reports, Site Plan Reviews, Site Development Permits, Design Reviews, Conditional Use Permits, Tract Maps, Parcel Maps, General Plan and Development Code Amendments, preparation of Conditions of Approval, and public hearings before the Planning Commission and City Council. Other activities include City -initiated General Plan and Development Code amendments, development of Planning standards and ordinances, responding to general public inquiries and special projects as directed by the City Council. Significant Changes from Prior Year • Planning Technician has been moved from the Building to the Development Services Division. • Increase in Development Professional Services due to the increase of costs associated with technical outside services that are necessary for the review of development projects. Significant Items of Capital Outlay • None Workload Indicators Entitlement Permit Applications Processed Post Entitlement Permit Applications Processed Entitlement Permit Applications Completed: a. Over the counter review and approval b. Staff level entitlement/ post entitlement approval c. Planning Commission approval d. City Council approval Review Business/HOP License Environmental Documents Processed Technical Consultants Managed Plan Checks Actual Actual Actual Projected FY 11/12 FY 12/13 FY 13/14 FY 14/15 38 I 58 62 70 23 34 52 86 174 462 217 232 32 50 77 108 29 41 39 38 11 17 8 16 416 I 461 419 452 4I 7 6 4 6I 6 6 4 189 I 181 271 452 H14 Community Development Workload Indicators (continued) Public Assistance Hours Assisting other Departments Hours *Actual for FY 13/14 includes the last quarter only "N/A" data not available Budget Summary Actual FY 11/12 I Actual FY 12/13 Actual FY 13/14 Projected FY 14/15 N/A N/A *373.5 1,582 N/A I N/A I *43.75 I 91 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Actual Adjusted Projected Budget Budget Actual Personnel 532,950 418,482 480,300 391,900 667,400 Operations & Maintenance 133,796 226,939 1,217,100 1,855,200 895,500 Capital Outlay 0 0 0 0 0 Total 666,746 645,421 1,697,400 2,247,100 1,562,900 (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. Percent Change(1) 39.0% (26-4)% N/A (7.9)% H15 This page intentionally left blank. H16 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: DEVELOPMENT SERVICES PERSONNEL 1010 Regular Salaries 1540 Fringe Benefits TOTALPERSONNEL OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 3010 Legal Services 3020 Financial Services 3030 Development Professional Services 3090 Professional Services 3190 Contractual Services 4010 Legal Advertising 4030 Printing and Photocopy Services 4445 Special Parts and Supplies 4450 Reference Materials and Services 7220 Administrative Overhead TOTAL OPERATIONS & MAINTENANCE TOTAL PROGRAM CODE 4200 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET 315,875 242,483 347,300 284,300 234,500 399,700 217,075 175,999 239,000 196,000 157,400 267,700 532,950 418,482 586,300 480,300 391,900 667,400 0 0 2,600 2,600 1,500 2,600 1,444 57 0 0 3,000 0 189 212 200 200 200 0 113,142 114,634 621,000 825,800 1,474,800 704,000 14,148 46,663 0 31,100 31,100 0 0 57,650 0 118,400 118,400 0 3,942 6,401 18,100 18,600 15,200 17,400 0 427 2,600 20,400 11,200 0 56 116 200 200 0 0 875 779 800 800 800 900 0 0 199,000 199,000 199,000 170,600 133,796 226,939 844,500 1,217,100 1,855,200 895,500 666,746 645,421 1,430,800 1,697,400 2,247,100 1,562,900 FUNDING SOURCE: COMMUNITY DEVELOPMENT FUND ($850,300) TDA PASS THROUGH FUND ($712,600) H17 Return to Table of Contents Community Development Program Purpose The Economic Development Program seeks to promote commercial, Business Park, and office development in the City of Chino Hills, and to establish a diversified and sustainable economic base. This base would provide a stable tax revenue structure for the City as well as a full range of retail shopping, services, and employment opportunities for its residents. Primary Activities The primary activity of the Economic Development Program is to implement the City's Economic Development Strategy and implement programs relating to attraction of new retail projects, retention of existing businesses, and expansion of home -based businesses. These activities provide for revenue enhancement, generate retail sales tax, transient occupancy tax for the City and create a local job base. Major activities include working with existing shopping center owners, leasing agents, existing and prospective business tenants/owners, and home -based businesses to promote retention of existing businesses and attraction of new retailers. Significant Changes from Prior Year • Decrease in Contractual Services account is due to the agreement with CBRE Inc. covered by the FY 14/15 budget. • Decrease in the Printing and Photocopying account is due to staff working with CBRE for the development of marketing material and staff attending less ICSC events. • Decrease in Special Parts and Supplies account is due to staff attending one ICSC event and a booth will not be reserved. • Decrease in Conferences, Meetings, and Training is due to staff attending one ICSC event as opposed to three as previously budgeted. • Decrease in Development Professional Services due to non -anticipated projects for next fiscal year. Significant Items of Capital Outlay None Workload Indicators Actual Actual Actual Projected FY 11/12 FY 12/13 FY 13/14 FY 14/15 Conferences Attended I 4 I 3 2 3 Participated Job Fairs I 1 I 0 1 0 Commercial vacancy Rate I N/A I N/A N/A 6% Commercial Certificates of Occupancy N/A 80 89 70 Issued Workshops Conducted I 0 I 0 0 1 "N/A" data not available �: Community Development DevelopmentEconomic Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Percent Actual Actual Adjusted Projected Budget Change(l) Budget Actual Personnel 0 0 0 0 0 N/A Operations & Maintenance 38,662 43,272 190,300 224,000 114,700 (39.7%) Capital Outlay 0 0 0 0 0 N/A Total 38,662 43,272 190,300 224,000 114,700 (39.7%) (1) Percent Change: "14/15 Adjusted Budget" column compared to 15116 Budget" column. "N/A" = Not Applicable. H19 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM: ECONOMIC DEVELOPMENT PROGRAM CODE 4400 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 200 150 300 300 300 200 2015 Conferences, Meetings, and Training 7,978 4,083 0 6,200 200 1,500 2030 Uniforms 120 0 0 0 0 0 3020 Financial Services 5,454 7,802 7,000 7,000 10,000 9,200 3030 Development Professional Services 0 5,200 25,000 25,000 0 0 3190 Contractual Services 0 11,333 36,600 52,400 120,000 0 4015 Advertising and Promotion 23,694 13,502 0 0 0 0 4030 Printing and Photocopy Services 0 87 0 4,900 0 0 4445 Special Parts and Supplies 0 0 0 1,000 0 0 4450 Reference Materials and Services 1,216 1,115 1,300 1,300 1,300 1,100 7220 Administrative Overhead 0 0 92,200 92,200 92,200 102,700 TOTAL OPERATIONS & MAINTENANCE 38,662 43,272 162,400 190,300 TOTAL 38,662 43,272 FUNDING SOURCE: COMMUNITY DEVELOPMENT FUND ($114,700) 162,400 190,300 224,000 114,700 224,000 114,700 H 20 WI Age .at. lee MI. 1 �fi�"'�6_a�' _ ',�►- -- City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2015-16 Community Services ICity Council City Manager 1 - I Community Services III Director Jonathan Marshall Community Development Block Grant (CDBG) Title and Number of Full Time Positions None Recreation Services Title and Number of Full Time Positions Senor Management Analyst (1) Recreation Supervisor (2) Recreation Coordinator (6) Administrative Assistant II (2) X 10 0 v 0 O 0 to rn fV Community Services Expenditures FY 2015-16 Recreation Servi $5,665,700 90% CDBG Program )00 u 0 v a m 0 0 Return to Table of Contents CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY SERVICES FY 2014-15 FY 2015-16 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION Community Services Director 1 1 0 Management Analyst 1/11 1 1 0 Administrative Assistant 11 1 1 0 Sub -Total 3 0 PROGRAM: CODE ENFORCEMENT Code Enforcement Officer 1/11 2 0 0 Sub -Total 0 0 PROGRAM: NEIGHBORHOOD SERVICES Neighborhood Services Manager 2 1 0 Management Analyst 1/11 2 0 0 Utility Conservation Coordinator 2 0 0 Neighborhood Services Coordinator 1 0 0 Administrative Assistant II 2 0 0 Sub -Total 1 0 PROGRAM: RECREATION SERVICES Community Services Director 0 1 Recreation Manager 1 0 Recreation Supervisor 2 2 Senior Management Analyst 0 1 Management Analyst 1/11 0 0 Recreation Coordinator 1/11 7 6 Administrative Assistant II 1 2 Sub -Total 11 12 TOTAL 15 12 PERMANENT PART-TIME POSITIONS PROGRAM: RECREATION SERVICES Administrative Assistant 1 2 0 1 PROGRAM: NEIGHBORHOOD SERVICES Parking Enforcement Officer a 0 0 TOTAL 0 1 On October 14, 2014, Council approved the transfer of the Neighborhood Services Manager to Assistant to the City Manager. The change resulted in the consolidation of the Neighborhood Services division staff and functions to the City Manager, Public Works, and Community Services: Positions and functons were transferred to the Recreation Division. ` Positions and functions were transferred to the City Manager Department. Positions and functions were transferred to the Public Works Department. 13 This page intentionally left blank. Ell. Return to Table of Contents CITY OF CHINO HILLS BUDGETSUMMARY COMMUNITY SERVICES Personnel Services Operations and Maintenance Capital Outlay TOTAL COMMUNITY SERVICES PROGRAM Administration Community Development Block Grant Program Neighborhood Services Recreation Services TOTAL COMMUNITY SERVICES FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET 2,604,240 2,865,975 3,029,800 2,671,300 1,965,427 1,732,058 3,285,800 3,200,200 31,931 0 18,000 26,000 4,601,598 4,598,033 6,333,600 5,897,500 827,448 883,824 570,000 156,100 601,624 321,927 434,300 474,100 865,766 807,564 893,500 252,300 2,306,760 2,584,718 4,435,800 5,015,000 4,601,598 4,598,033 6,333,600 5,897,500 2,682,000 2,703,300 2,787,900 3,612,500 26,700 7,900 5,496,600 6,323,700 153,100 0 159,200 658,000 262,300 0 4,922,000 5,665,700 5,496,600 6,323,700 15 Return to Table of Contents Community Services Administration Program Purpose The Administration Program of the Community Services Department provides administrative services and leadership for Recreation, and Community Development Block Grant (CDBG) activities. It also provides staff support to the Parks and Recreation Commission, the McCoy Equestrian Center Operations Committee, The Chino Hills Community Foundation, and the development of community facilities and parks. In addition, Administration serves as a liaison for issues with the Chino Valley Unified School District and the City of Chino. Primary Activities The primary activities of Community Services Administration includes the preparation of agenda items for Council; administration, development and supervision of the department budget; oversight of departmental purchasing and cash handling operations; oversight of various Chino Valley Unified School District Agreements including the Facilities Joint Use Agreement. In addition, Administration manages the Human Services Agreement with the City of Chino; manages and provides general oversight of all departmental programs, including the City News and Recreation Brochure. Another facet of Administration is administering the agreement with Big League Dreams, USA as it relates to the operations and maintenance of the Chino Hills Big League Dreams facility. As the administrator of the Community Development Block Grant program, activities include program development, oversight of public service organizations, Home Improvement Grant program, adherence to program requirements, contract compliance, project coordination with other City departments and acts as the liaison with the U.S. Department of Housing and Urban Development Los Angeles Field Office. The Administration Program also acts as the liaison between the City and the Chino Hills Community Foundation, and chARTS, a subcommittee of the Foundation, which includes preparation of agenda items for the Board, development and supervision of the budget, and support for all fundraising events. Significant Changes from Prior Year On October 14, 2014, City Council approved the transfer of the Neighborhood Services Manager to Assistant to the City Manager. This change resulted in the consolidation of the Neighborhood Services division staff and functions to the City Manager, Public Works, and Community Services Department. The change was effective November 1, 2014. FY 14-15 Adjusted Budget and Projected Actuals reflect transactions from July 1, 2014 through October 31, 2014. Funding for FY 15-16 for Community Services Administration has been merged into the Recreation Division including all primary activities listed above. Significant Items of Capital Outlay None Workload Indicators None Community Services Administration Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Actual Adjusted Projected Budget Budget Actual Personnel 462,315 474,348 100,100 106,500 0 Operations & Maintenance 354,393 409,476 48,000 38,600 0 Capital Outlay 10,740 0 8,000 8,000 0 Total 827,448 883,824 156,100 153,100 0 (1) Percent Change: "14/15 adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. Percent Change(1) (100.0%) (100.0%) (100.0%) (100.0%) 17 This page intentionally left blank. V-1 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM: ADMINISTRATION PERSONNEL 1010 Regular Salaries 1015 Part-Time/Seasonal Wages 1020 Overtime Salaries 1540 Fringe Benefits Ifell /a109=1wYeL ICI=1I OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2015 Conferences, Meetings, and Training 2030 Uniforms 3115 Information Technology Service Charges 3190 Contractual Services 4030 Printing and Photocopy Services 4035 Postage and Express Delivery 4440 Office Supplies 4445 Special Parts and Supplies 4450 Reference Materials and Services 5620 Vehicle Rental 6035 Telephone Ifell /919•]9=1cL\IEel 6YzlkyjW1i! f11=1 i! r li!Nly CAPITAL OUTLAY 8040 Improvements Other than Bldg TOTAL CAPITAL OUTLAY TOTAL PROGRAM CODE 1100 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET 272,896 276,789 190,200 60,300 61,100 0 875 1,175 1,500 0 0 0 0 0 0 0 300 0 188,544 196,384 140,100 39,800 45,100 0 462,315 474,348 331,800 100,100 106,500 0 480 480 500 0 0 0 199 0 300 100 100 0 20 0 500 200 200 0 232,498 247,100 96,500 31,900 31,900 0 70,210 88,813 121,300 0 0 0 1,155 618 700 400 400 0 0 768 100 0 0 0 1,483 2,973 2,500 700 700 0 568 9,873 0 0 200 0 262 88 400 0 0 0 46,800 57,873 14,500 14,500 4,900 0 718 890 900 200 200 0 354,393 409,476 238,200 48,000 38,600 0 10,740 0 0 8,000 8,000 0 10,740 0 0 8,000 8,000 0 827,448 883,824 570,000 156,100 153,100 0 FUNDING SOURCE: GENERAL FUND ($0) Note: On October 14, 2014, City Council approved the transfer of the Neighborhood Services Manager to Assistant to the City Manager. This change resulted in the consolidation of the Neighborhood Services division staff and functions to the City Manager, Public Works, and Community Services Department. FY 14-15 Adjusted Budget and Projected Actuals reflect transactions from July 1, 2014 through October 31, 2014. U Return to Table of Contents Community Services Community Development Block Grant (CDBG) Program Program Purpose The purpose of the Community Development Block Grant (CDBG) Program is to promote the development of a viable urban community by providing for decent housing, a suitable living environment, and expanded economic opportunities principally for low and moderate -income persons. Funding is provided by the United States Department of Housing and Urban Development. Primary Activities The primary activity of the CDBG Program is to identify and implement eligible activities that benefit low and moderate -income persons and further fair housing practices. Eligible activities that qualify under the United States Department of Housing and Urban Development include program administration, public service projects, and public improvement projects. Community Services Administration is responsible to administer, monitor and ensure that all programs and projects comply with the grant requirements. In addition to the CDBG program requirements, some of the City's projects and activities may be subject to other Federal requirements that include: fair housing and equal opportunities; handicapped accessibility; employment and contracting; environmental review; lead -based paint and labor standards. Programs funded by CDBG include the Home Improvement Grant Program, public service programs for low and moderate -income families and senior citizens and the Los Serranos infrastructure improvements. Administration coordinates with Engineering, Community Development, Code Enforcement, and Neighborhood Services who will utilize funds for specific programs and projects. The City is required to submit to the United States Department of Housing and Urban Development a Five -Year Consolidation Plan which is a comprehensive planning document and application for funding over a five year period; an Annual Action Plan which sets the goals and objectives for the current year; and the Consolidated Annual Performance and Evaluation Report which tracks funding disbursements and reports on the City's Community Development Block Grant programs and its accomplishments. Significant Changes from Prior Year None Significant Items of Capital Outlay None 110 Community Development Block Grant (CDBG) Program Workload Indicators CDBG funds allocated during the year CDBG funds expended during the year Home Improvement Program applications received Home Improvement grants awarded Home Improvement projects completed Budget Summary Actual FY 11/12 Actual FY 12/13 Actual FY 13/14 Projected FY 14/15 379,991 302,086 307,984 311,730 247,441 595,626 1 23 1 10 1I 9I FY 2012-13 FY 2013-14 FY 2014-15 Actual Actual Adjusted Budqet Personnel 5,307 19,890 33,400 Operations & Maintenance 596,317 302,037 440,700 Capital Outlay 0 0 0 Total 601,624 321,927 474,100 (1) Percent Change: 14/15 Adjusted Budget" column compared to "N/A" = Not Applicable. 321,926 167,700 29 12 9 8 7 10 FY 2014-15 1 FY 2015-16 1 Percent Projected Budget Change(1) Actual 24,800 35,700 6.9% 134,400 622,300 41.2% 0 0 N/A 159,200 658,000 38.8% 15/16 Budget" column 1 11 This page intentionally left blank. 1 12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANT Various FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 3,423 12,758 18,800 18,800 14,700 19,800 1015 Part-time 0 0 0 0 100 0 1540 Fringe Benefits 1,884 7,132 14,600 14,600 10,000 15,900 TOTAL PERSONNEL 5,307 19,890 33,400 33,400 24,800 35,700 OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 104 74 200 200 200 200 3020 Financial Services 0 0 1,200 1,200 1,200 0 3190 Contractual Services 143,020 100,466 127,500 127,500 127,500 132,200 4015 Advertising and Promotion 1,084 770 1,100 1,100 1,200 1,200 7911 Public Works Construction 452,109 200,727 270,900 310,700 4,300 488,700 TOTAL OPERATIONS & MAINTENANCE 596,317 302,037 400,900 440,700 134,400 622,300 TOTAL 601,624 321,927 434,300 474,100 159,200 658,000 FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT ($658,000) 113 Return to Table of Contents Community Services Neighborhood Program Purpose The purpose of the Neighborhood Services Program is to enhance the quality of life in the City through the effective deployment of various municipal resources and neighborhood preservation programs. Neighborhood Services staff administer contracts with partner agencies for service and internal programs. The Neighborhood Services Program includes contract administration for crossing guard and animal care services in addition to the direct provision of programs including Healthy City, Citywide Volunteer, the Military Banner and Flag Donation, Open Space Preservation, Water Conservation, Parking Enforcement, Code Enforcement, and Emergency Preparedness Programs. The Code Enforcement and Emergency Preparedness Program activities are covered in separate budgets. Primary Activities Neighborhood Services staff oversees and coordinates City programs and services that support residents by providing a forum for citizen participation and resident involvement. The goal is to provide access to local government and provide assistance and support for neighborhood groups. The Healthy Cities Program promotes health and social well-being projects that enhance the quality of life in the city. Neighborhood Services staff provides support to Healthy City projects including the Youth Accountability Board, Neighborhood Network Program and Celebrate the Family Contest. The City has maintained its Healthy City designation continuously since 1994. The Volunteer Service Program provides volunteer opportunities in support of various programs throughout the City. Neighborhood Services staff recruit, place, and track volunteer activities. Volunteers are a tremendous asset to the community and are an essential component to providing high quality cost-effective services to residents. The Military Banner Program is designed to show pride in our Country and our community and to honor military personnel who reside in the City of Chino Hills. The banners are displayed continuously at available locations along portions of Grand Avenue, Chino Hills Parkway, Soquel Canyon, and Butterfield Ranch Road. Neighborhood Services staff facilitates the purchase and installation of banners and coordinates the public recognition of program participants. The Open Space Preservation Program seeks to preserve the integrity of open space resources throughout the City. Neighborhood Services staff inspects the open space through electronic tools and field inspections to identify encroachments. Once an encroachment is identified, staff notifies the property owner in pursuit of voluntary correction. Corrective enforcement actions are taken if voluntary compliance is not achieved. Neighborhood Services staff supports the City's Street Sweeping Program by enforcing parking restrictions. Clean streets keep storm drains clear of debris, reduce the potential for flooding, and prevent pollutants from reaching the ocean. Enforcing parking restrictions reduces the likelihood that the street sweeper will miss areas where cars are parked. The City's Water Conservation Program provides educational material to residents, business owners, school officials, teachers, and the public at -large on the need to conserve our nation's most precious natural resource — water. Neighborhood Services staff provides materials and programs to a diverse demographic in support of water conservation efforts including the State's mandated 20% reduction in water use by 2020. 1 14 Community Services Neighborhood Services The City of Chino Hills partners with the Chino Valley Unified School District for the provision of crossing guard services at elementary schools within the district. Neighborhood Services staff administer the contract as it pertains to Chino Hills schools. This function has been transferred to the Recreation Division. The City of Chino Hills contracts with the Inland Valley Humane Society (IVHS) for animal care and control services. Through the contract, IVHS provides animal care and shelter services, low cost rabies vaccination clinics, and all animal care and control services including humane animal work, such as the pick-up and disposal of injured, stray, unwanted, or dead animals. IVHS also provides wildlife information for residents who may encounter non -domesticated animals because of the close proximity of homes to large open spaces. The Neighborhood Services Program administers the contract. This function has been transferred to the City Manager Division. Significant Changes from Prior Year • On October 14, 2014, council approved the transfer of the Neighborhood Services Manager to Assistant to the City Manager. This change resulted in the consolidation of the Neighborhood Services division staff and functions to the City Manager, Public Works, and Community Services Department. The Management Analyst II and Utility Conservation Coordinator were transferred to the Community Relations division within the City Manager department. The Parking Enforcement Officers were assigned to the Public Works department. The Neighborhood Services Coordinator was reclassified to a Recreation Coordinator 1/11 position and assigned to the Recreation division within the Community Services department. The change was effective November 1, 2014. The FY 2014-2015 projected actuals reflects expenses through October 31, 2014. Significant Items of Capital Outlay None Workload Indicators None Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FYBu2015-16 Actual Actual Adjusted Projected dget Budget Actual Personnel 525,391 578,535 184,400 194,400 0 Operations & Maintenance 340,375 229,029 67,900 67,900 0 Capital Outlav 0 0 0 0 0 Total 865,766 807,564 252,300 262,300 0 (1) Percent Change: "14/15 Adjusted Budget' column compared to "15/16 Budget' column. "N/A" = Not Applicable. Percent Change(1) (100.0%) I (100.0%) N/A (100.0%) 115 This page intentionally left blank. 1 16 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: NEIGHBORHOOD SERVICES 1150 1-YZ012-13 1-Y2013-14 1-Y2014-15 hY2014-15 hY2014-15 I-Y 20lb-lb ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 303,248 329,824 344,000 108,200 108,800 0 1015 Part-Time/Seasonal Wages 11,021 10,201 16,500 3,700 3,800 0 1020 Overtime Salaries 0 695 1,300 800 1,400 0 1540 Fringe Benefits 211,122 237,815 262,600 71,700 80,400 0 TOTAL PERSONNEL 525,391 578,535 624,400 184,400 194,400 0 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 460 1,955 2,200 1,500 1,500 0 2015 Conferences, Meetings, and Training 246 781 1,200 100 100 0 2030 Uniforms 73 338 1,900 600 600 0 3090 Professional Services 2,925 0 200 0 0 0 3173 Animal Control Services 138,336 134,398 143,200 58,100 58,100 0 3180 Crossing Guard Services 52,060 51,406 53,400 0 0 0 3190 Contractual Services 7,590 8,427 11,300 400 400 0 4015 Advertising and Promotion 0 236 10,800 1,100 1,100 0 4030 Printing and Photocopying 2,661 2,824 7,100 2,300 2,300 0 4035 Postage and Express Delivery 60 427 1,000 0 0 0 4430 Small Equipment and Tools 521 1,456 2,900 500 500 0 4445 Special Parts and Supplies 6,636 9,934 31,000 2,400 2,400 0 4450 Reference Materials and Services 0 0 200 0 0 0 6035 Telephone 1,111 1,613 2,700 900 900 0 7810 Water Conservation 0 15,234 0 0 0 0 7985 NPDES Permit Costs 127,696 0 0 0 0 0 TOTAL OPERATIONS & MAINTENANCE 340,375 229,029 269,100 67,900 67,900 0 TOTAL 865,766 807,564 893,500 252,300 262,300 0 FUNDING SOURCE: GENERAL FUND ($0) Note: On October 14, 2014, council approved the transfer of the Neighborhood Services Manager to Assistant to the City Manager. This change resulted in the consolidation of the Neighborhood Services division staff and functions to the City Manager, Public Works, and Community Services Department. The Management Analyst II and Utility Conservation Coordinator were transferred to the Community Relations division within the City Manager department. The Parking Enforcement Officers were assigned to the Public Works department. The Neighborhood Services Coordinator was reclassified to a Recreation Coordinator 1/11 position and assigned to the Recreation division within the Community Services department. The FY 2014-2015 projected actuals reflects expenses through October 31, 2014. 117 Return to Table of Contents Community Services ■�+l i"l:1%1114J1■ Program Purpose The Recreation Program's many services, special events, and facilities are the tools we use to produce long-lasting and positive change within our community for Chino Hills residents. These tools are used to accomplish these objectives: • Strengthen a sense of community • Create and enhance places for people to gather • Improve health and well-being • Foster youth development • Promote cultural harmony • Encourage community involvement The Recreation division also provides administrative services for the Community Development Block Grant (CDBG) activities. It also provides staff support to the Parks and Recreation Commission, the McCoy Equestrian Center Operations Committee, The Chino Hills Community Foundation, and the development of community facilities and parks. In addition, it serves as a liaison for issues with the Chino Valley Unified School District and the City of Chino. Primary Activities The primary activities of the Recreation Program include program development and implementation; ongoing monitoring and evaluation; staff development and training; and review of program trends as it relates to the Chino Hills community. The Recreation Program coordinates and schedules all City facilities for Chino Hills youth focused organizations; provides field allocation scheduling for City and School District facilities; coordinates and executes major special events (Independence Celebration, Easter, Halloween, and special projects, as assigned); provides staff support for the Parks and Recreation Commission, McCoy Equestrian and Recreation Center Planning Committee, Los Angeles County Fair Committee, Independence Celebration Committee, and the Chino Hills Community Foundation. Recreation coordinates rental agreements and special event permits for all City facilities and park sites. Fee programs offered by the Recreation Program include special interest and enrichment classes for all ages, day camps, aquatics, adult and youth sports, cultural excursions, and family programs. In addition, the Recreation Program has management oversight over the following programs: The Healthy Cities Program promotes health and social well-being projects that enhance the quality of life in the city. Recreation staff provides support to Healthy City projects including the Youth Accountability Board, Neighborhood Network Program and Celebrate the Family Contest. The City has maintained its Healthy City designation continuously since 1994. The Volunteer Service Program provides volunteer opportunities in support of various programs throughout the City. Duties include the recruitment, placing, and tracking of volunteer activities. Volunteers are a tremendous asset to the community and are an essential component to providing high quality cost-effective services to residents. The Military Banner Program is designed to show pride in our Country and our community and to honor military personnel who reside in the City of Chino Hills. The banners are displayed continuously at available locations along portions of Grand Avenue, Chino Hills Parkway, Soquel Canyon, and XI. Community Services ■ �+l�i�l l� % 11 l•11 ■ Butterfield Ranch Road. Recreation staff facilitates the purchase and installation of banners and coordinates the public recognition of program participants. The Recreation Program activities include the preparation of agenda items for Council; administration, development and supervision of the department budget; oversight of departmental purchasing and cash handling operations; oversight of various Chino Valley Unified School District Agreements including the Facilities Joint Use Agreement. In addition, it manages the Human Services Agreement with the City of Chino; manages and provides general oversight of all departmental programs, including the City News and Recreation Brochure. Another facet of the Recreation Program is administering the agreement with Big League Dreams, USA as it relates to the operations and maintenance of the Chino Hills Big League Dreams facility. As the administrator of the Community Development Block Grant program, activities include program development, oversight of public service organizations, Home Improvement Grant program, adherence to program requirements, contract compliance, project coordination with other City departments and acts as the liaison with the U.S. Department of Housing and Urban Development Los Angeles Field Office. The Recreation Program also acts as the liaison between the City and the Chino Hills Community Foundation, and chARTS, a subcommittee of the Foundation. Duties include preparation of agenda items for the Board, development and supervision of the budget, and support for all fundraising events. Significant Changes from Prior Year • On October 14, 2014, City Council approved the transfer of the Neighborhood Services Manager to Assistant to the City Manager. This change resulted in the consolidation of the Neighborhood Services division staff and functions to the City Manager, Public Works, and Community Services Department. The Neighborhood Services Coordinator was reclassified to a Recreation Coordinator 1/11 position and assigned to the Recreation division within the Community Services department (Recreation Program). Management oversight of the following programs was transferred to the Recreation Program: Healthy City, Citywide Volunteer, and the Military Banner and Flag Donation. The change was effective November 1, 2014. FY 14-15 Adjusted Budget and Projected Actuals reflect the changes. • In addition, the Community Services Administration portion of the budget has been merged into the Recreation Division. • The Management Analyst 1/11 position has been reclassified to a Senior Management Analyst. • An unfunded permanent part-time Administrative Assistant I position has been funded and transferred from the City Manager's office to Recreation Services. Significant Items of Capital Outlay • Replacement of soccer goals and portable baseball mound at Community Park. $7,900 119 Community Services ■ �+l�i�l l� % 11 l�J l ■ Workload Indicators Actual Actual ProjectedActual FY 11/12 FY 12/13 I FY13/14 FY14 15 Facility Reservations 2,354 2,351 I 2,532 3,070 Community Park Tournaments 10 10 I 10 14 Community Park Games (496 dames) 1,875 (397 games) 2,073 I (484 games) 1,940 (475 dames) 2,015 Library Community Room 98 64 I 110 81 Major Special Events Participants 25,835 24,500 I 22,020 22,014 Minor One Day Special Events Participants 2,594 2,371 I 2,334 2,088 Contract Class Participants 5,468 5,539 I 6,110 6,629 Staff Coordinated Programs 14,931 12,967 I 14,429 15,956 Foundation Related Events 4 4 I 5 13 Other Volunteers and Volunteens 192 180 I 170 187 Military Banners 88 114 I 127 143 Roads, Trails, and Parks adopted 48 50 I 57 60 Poster and essay contest participants 849 519 I 745 558 Regular, Special Meetings(a) 17 14 I 16 16 Policies and Procedures Updated 0 1 I 4 6 (a) Parks and Recreation Commission meetings and Chino Hills Community Foundation Board meetings Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Actual Adjusted Projected Budget Budqet Actual Personnel 1,611,227 1,793,202 2,353,400 2,356,300 2,667,600 Operations & Maintenance 674,342 791,516 2,643,600 2,547,000 2,990,200 Capital Outlay 21,191 0 18,000 18,700 7,900 Total 2,306,760 2,584,718 5,015,000 4,922,000 5,665,700 (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. Percent Change (1) 13.4% 13.1% (56.1%) 13.0% 120 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: RECREATION SERVICES 0900 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 427,667 504,696 578,900 754,800 761,700 873,000 1015 Part-Time/Seasonal Wages 804,971 872,288 968,300 969,800 995,700 1,071,500 1020 Overtime Salaries 6,552 10,873 20,200 20,600 5,400 14,600 1540 Fringe Benefits 372,037 405,345 472,800 608,200 593,500 708,500 TOTAL PERSONNEL 1,611,227 1,793,202 2,040,200 2,353,400 2,356,300 2,667,600 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 465 805 2,300 3,400 2,900 3,500 2015 Conferences, Meetings, and Training 1,246 1,464 23,600 23,800 16,900 8,300 2030 Uniforms 8,452 9,135 20,400 20,700 18,800 18,900 3020 Financial Services 0 0 0 0 13,300 15,500 3115 Information Technology Service Charges 0 0 232,000 292,400 260,700 375,300 3155 Recreation Program Instructors 275,896 370,081 294,000 294,000 349,800 350,000 3190 Contractual Services 179,183 207,544 233,400 415,600 319,600 318,900 4015 Advertising and Promotion 5,006 4,363 12,400 12,400 12,400 20,300 4030 Printing and Photocopy Services 48,089 48,542 59,300 65,900 61,800 63,600 4035 Postage and Express Delivery 18,675 20,256 20,300 20,700 22,500 23,300 4110 Liability Insurance 4,938 0 2,200 2,200 0 0 4430 Small Equipment and Tools 15,612 19,045 32,400 34,000 29,400 33,700 4440 Office Supplies 5,261 11,628 13,200 15,000 14,900 15,100 4445 Special Parts and Supplies 70,938 60,597 104,100 114,400 94,600 94,300 4450 Reference Materials and Services 0 0 0 400 400 200 5610 Facilities Rental 15,961 8,505 14,900 14,900 11,000 12,600 5620 Vehicle Rental 0 0 39,600 39,600 39,600 39,000 5690 Other Rental 2,085 3,518 3,900 3,900 3,500 7,800 6015 Electricity 20,004 21,626 22,000 22,000 23,700 24,000 6035 Telephone 2,531 3,103 4,800 5,500 5,200 5,100 6050 Cable Television 0 1,304 0 0 3,200 3,600 7220 Administrative Overhead 0 0 1,242,800 1,242,800 1,242,800 1,557,200 TOTAL OPERATIONS & MAINTENANCE 674,342 791,516 2,377,600 2,643,600 2,547,000 2,990,200 CAPITAL OUTLAY 8050 Office Furniture & Equip 0 0 18,000 18,000 18,700 7,900 8060 Vehicles and Equipment 21,191 0 0 0 0 0 TOTAL CAPITAL OUTLAY 21,191 0 18,000 18,000 18,700 7,900 TOTAL 2,306,760 2,584,718 4,435,800 5,015,000 4,922,000 5,665,700 FUNDINGSOURCE: RECREATION FUND ($5,665,700)- See Note Note: A General Fund transfer to the Recreation Fund in the amount of $4,293,600 is reflected in the total. On October 14, 2014, City Council approved the transfer of the Neighborhood Services Manager to Assistant to the City Manager. This change resulted in the consolidation of the Neighborhood Services division staff and functions to the City Manager, Public Works, and Community Services Department (Recreation Program). Adjusted Budget and Projected Actuals include Administration Division transactions from November 1, 2014 through June 30, 2015. 121 This page intentionally left blank. 122 'A City of Chino Activity Organization BY Activity Full -Time iscal Year 20g5-16 Engineering City Council I City Manager j I City Engineer I Steven Nix Engineering Services Title and Number of ulll F (Positions Assistant Ciry ineer near Senior En9 in (2) t AsslstantlA59oo�atEn9 em'sor (t) Public W Mk Inspeement AnalY t on VII (2) Manag Pubtic Wwks Inspector Illl Adm�n{straUve Assistant II (2) rs Engineering Expenditures FY 2015-16 L N Engineering Services 2,485,200 100% m 0 v 0 0 Return to Table of Contents CITY OF CHINO HILLS ►_101\PL1q:III KCl=kI PERSONNEL SUMMARY ACTIVITY: ENGINEERING FY 2014-15 FY 2015-16 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ENGINEERING City Engineer 1 1 Assistant City Engineer 1 1 Senior Engineer 1 1 Assistant/Associate Engineer 2 2 Public Works Inspection Supervisor 1 1 Management Analyst 1/11 2 2 Public Works Inspector 1/11 2 2 Administrative Assistant 11 2 2 TOTAL 12 12 J3 This page intentionally left blank. J4 Return to Table of Contents CITY OF CHINO HILLS BUDGETSUMMARY FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET Personnel Services 1,843,702 1,888,192 1,971,200 1,895,600 1,872,400 1,847,600 Operations and Maintenance 287,912 267,054 389,100 662,600 509,900 637,600 Capital Outlay 0 0 0 0 0 0 TOTAL ENGINEERING 2,131,614 2,155,246 2,360,300 2,558,200 2,382,300 2,485,200 PROGRAM Engineering 631,676 2,155,246 2,360,300 2,558,200 2,382,300 2,485,200 Capital Improvement Program 572,270 0 0 0 0 0 Inspection Services 364,822 0 0 0 0 0 Land Development Services 562,846 0 0 0 0 0 TOTAL ENGINEERING 2,131,614 2,155,246 2,360,300 2,558,200 2,382,300 2,485,200 J5 Return to Table of Contents Engineering ■�ut•iut:�aru►•� Program Purpose The Engineering Department provides essential engineering services for the City such as Administration, Capital Improvement Program (CIP), Land Development Services, and Inspection Services. The Department plans and forecasts the budget for CIP and implements the CIP budget. The Department oversees design and construction for CIP projects and reviews engineering aspects of land development projects relative to public infrastructure. The Department provides traffic engineering services and manages the City's traffic signal system. The Department also provides citywide public works inspection services. Primary Activities The Department's primary duties include: representing the City on various regional committees; responding to the concerns of the City management and City residents; acting as a liaison to the Public Work Commission; preparing and implementing the CIP budget; managing CIP related grants; managing CIP projects; reviewing land development projects; managing trust deposit accounts and development -related bonds; maintaining and updating the water and sewer models; reviewing the National Pollution Discharge Elimination System (NPDES) and Water Quality Management Program (WQMP) compliance measures; providing traffic engineering services and maintaining traffic signal system; providing public works inspection services for CIP projects, development projects, and utility work with the public right-of-way; providing guidance to the construction contractors; monitoring NPDES and WQMP compliance during construction; and providing engineering support for other City departments. Significant Changes from Prior Years • Delete Engineering Technician position. Significant Items of Capital Outlay None Workload Indicators Engineering Services Number of: Lot Line Adjustment Review Lot Merger Review Grant of Easement Review Plan Check Encroachment Permit - Utility Inspections - Utility Actual Actual ProjectedActual Y 11/12 I Y 12/13 FY 13/14 FY14/15 0 0 2 4 3I 3 2 2 0 4 2 3 22 I 20 58 66 213 I 162 166 156 362 I 291 282 296 W Engineering ■�uuiut:�aru►•� Workload Indicators (Continued) Actual Actual Actual Projected Number of: FY 11/12 FY 12/13 FY 13/14 FY 14115 Encroachment Permit - Development 33 I 24 29 35 Inspections - Development 264 I 192 406 420 Oversize Load Permit 43 I 79 63 59 Design Review 4 I 6 3 5 PRC Entitlement Review 11 I 5 14 16 Precise Grade Review 2 I 6 7 11 CIP Project Activity Number of Projects: RFP's Processed 5 I 5 5 3 Projects in Design 9 I 10 12 13 Projects Awarded 7 I 12 13 8 Contract Amount $2,919,461 I $9,298,628 $3,489,462 $8,970,746 Projects Completed 16 I 13 10 12 Contract Amount $7,737,507 I $5,080,900 $12,762,400 $5,911,700 Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Actual Adjusted Projected Budget Budget Actual Personnel 1,843,702 1,888,192 1,895,600 1,872,400 1,847,600 Operations & Maintenance 287,912 267,054 662,600 509,900 637,600 Capital Outlay 0 0 0 0 0 Total 2,131,614 2,155,246 2,558,200 2,382,300 2,485,200 (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. Percent Change(l) (2.5%) (3.8%) NA (2.9%) l J7 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: ENGINEERING 7300 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 1,076,469 1,090,881 1,107,700 1,065,400 1,062,600 1,028,300 1015 Part-Time/Seasonal Wages 29,467 14,342 29,900 29,900 15,600 27,500 1020 Overtime Salaries 456 816 2,400 2,400 1,300 2,100 1540 Fringe Benefits 737,310 782,153 831,200 797,900 792,900 789,700 TOTAL PERSONNEL 1,843,702 1,888,192 1,971,200 1,895,600 1,872,400 1,847,600 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 1,862 1,629 2,700 2,700 1,900 1,100 2015 Conferences, Meetings, and Training 144 110 500 500 300 3,800 2030 Uniforms 1,547 1,344 2,000 2,000 1,600 1,700 3010 Legal Services 0 516 1,500 1,500 800 1,500 3030 Development Professional Services 3,608 9,473 100,000 196,600 50,000 100,000 3090 Professional Services 14,918 14,160 22,000 22,000 19,500 28,000 3115 Information Technology Service Charges 99,261 90,900 112,500 111,000 111,000 162,000 4030 Printing and Photocopy Services 0 131 0 0 100 100 4035 Postage and Express Delivery 17 8 100 100 200 200 4430 Small Equipment&Tools 168 40 500 500 500 800 4440 Office Supplies 2,063 2,109 2,200 2,200 2,200 2,200 4445 Special Parts and Supplies 1,281 889 1,300 1,300 1,900 1,600 4450 Reference Materials and Services 103 42 1,000 1,000 1,000 300 5115 Traffic Signal Maintenance 145,519 128,425 124,400 124,400 122,600 125,000 5620 Vehicle Rental 14,800 14,880 15,500 15,500 15,500 15,300 6035 Telephone 2,621 2,398 2,900 2,900 2,400 2,500 7220 Administrative Overhead Charges 0 0 0 178,400 178,400 191,500 TOTAL OPERATIONS & MAINTENANCE TOTAL 287,912 267,054 389,100 662,600 509,900 637,600 2,131,614 2,155,246 2,360,300 2,558,200 2,382,300 2,485,200 FUNDING SOURCE: GENERAL FUND ($1,824,600); PASS THROUGH FUND ($101,600); GAS TAX 7360 FUND ($453,300); WATER UTILITY FUND ($37,900), SEWER UTILITY FUND ($67,300), AIR QAULITY FUND ($500) wl '61 on teo r8tolhn�oaP9oherrn9 lcto�1 do9\rrforber Nmd�a nnsl M 00 Wmekon iechno\ogii ec seN.. \nfonn G\s PnaN�l Orga poChy p6Iy vty\tyo{ 'ti\ v\tv a\VattonBpc swons 2�15.16 FuU\Ftsoa\Year F`nan�e City Cox,rr�i\ / a Nianger Gity �reotor Fina�G `anCastet �bdY F. i er+t ProgP tons Deveiopm Td\e and t4' Nome �strat\oe pos\t\ons pdmt^ Falan dNumbet ot�ecm,hl l\t\e an �"stant `�^9 SuPa I-OT \ )1 pccoun ant pnaryst pAana98cour6eA�\ ��t \\ ltl PdmpaY (�o��iechNa^an C l \ ro\\ \ l Spdrtarnsttk y� An cyan \i\\ l�l Service$ a me"ta�.\mo pos\tiwns Norr-Depmber of pu\\ an P10 ser�i�es s umpeQmep T\me P°g\tion t\t\e and N 8�\\�n9 ow'� ioc� \i\\mil 1tl SaAc�uatiachNc,an i Finance Expenditures FY 2015-16 Information Technology $1,561,600 _ 7% Development Program $17,523,300 79% Services vices 0 0 0 rn Return to Table of Contents CITY OF CHINO HILLS ANNUALBUDGET PERSONNEL SUMMARY ACTIVITY: FINANCE FY 2014-15 ADOPTED/ ADJUSTED BUDGET PROGRAM: ADMINISTRATION FY 2015-16 ADOPTED BUDGET Finance Director 1 1 Assistant Finance Director 1 1 Accounting Supervisor 2 2 Management Analyst 1/11 1 1 Accountant 1/11 2 2 Administrative Assistant 11 1 1 Payroll Technician 2 2 Senior Account Technician 2 2 Administrative Assistant 1 1 1 Account Technician 1/11 3 3 Sub -Total 16 16 PROGRAM: INFORMATION TECHNOLOGY Information Technology Manager 1 1 Senior Information Technology Analyst 2 2 GIS Analyst 1 1 Sub -Total 4 4 PROGRAM: UTILITY CUSTOMER SERVICES Billing Supervisor 1 1 Senior Account Technician 1 1 Account Technician 1/11 2 2 Sub -Total 4 4 TOTAL 24 24 PERMANENT PART-TIME POSITION PROGRAM: ADMINISTRATION Accountant 1/11 1 1 TOTAL 1 1 K3 This page intentionally left blank. M Return to Table of Contents CITY OF CHINO HILLS BUDGETSUMMARY FINANCE Personnel Services Operations and Maintenance Capital Outlay TOTAL FINANCE BUDGET [191c] [L1 i7 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET 2,582,540 12,029,176 977,137 15,588,853 2,656,641 18,463,361 3,606,808 24,726,810 2,915,300 14,294,900 195,200 17,405,400 3,054,100 14,597,200 306,300 17,957,600 2,825,700 14, 329,900 278,100 17,433,700 3,026,400 19,091,400 167,500 22,285,300 Administration 2,139,762 2,220,272 2,358,500 2,436,700 2,348,100 2,441,000 Development Program 11,717,912 20,828,456 12,961,900 13,185,500 12,944,900 17,523,300 Information Technology 1,017,437 1,032,230 1,303,700 1,543,300 1,420,000 1,561,600 Non -Departmental Services 55,055 60,332 56,200 58,000 58,700 60,300 Utility Customer Services 658,687 585,520 725,100 734,100 662,000 699,100 TOTAL FINANCE 15,588,853 24,726,810 17,405,400 17,957,600 17,433,700 22,285,300 K5 Return to Table of Contents Finance ■ llllllllll+`llltllMI= Program Purpose The Administration Program recommends fiscal policies to City management and implements such policies. The Program provides fiscal support to all City Departments and programs and ensures that the fiscal affairs of the City are effectively managed in accordance with the City's municipal code, policies, and state and federal statutes. Primary Activities The primary activities are preparing annual and periodic financial reports and analyses, preparation of the annual budget, controlling expenditures for budgetary accounts, investing idle funds, and providing payroll, accounts payable, accounts receivable, cashiering, utility billing, business license, purchasing, and accounting services. Significant Changes from Prior Year • Part-time personnel costs include the addition of a part-time student intern. • Financial Services reflects an increase for full audit cost, financial advisor fees and investment fees which are allocated through the Citywide Administrative Overhead. • Professional Services reflects a decrease for actuarial study for post -employment medical benefits which is scheduled to take place again in FY 16-17. • Annual update of the Cost Allocation Study will be performed by City Staff. Significant Items of Capital Outlay None Workload Indicators Actual Actual Actual Projected Number of: FY 11/12 FY 12113 FY 13/14 FY 14/15 Comprehensive Annual Financial Report 1 I 1 I 1 1 City Budget 1 1 1 1 Business License: Total Active 2625 2557 2779 2600 Home Occupation 921 I 889 I 882 756 Accounts Payable: Checks Issued 7172 I 6831 I 6299 7850 1099s Issued 115 I 117 I 114 122 Payroll: I I Checks Issued 6087 I 6124 I 6352 7449 W2s Issued 302 I 304 I 330 315 Mrs Finance Workload Indicators (Continued) Actual Actual Actual Projected Number of: FY 11/12 FY 12113 FY 13/14 FY 14/15 Purchase Orders Issued 753 I 727 I 792 1200 Accounting: Journal Vouchers 827 I 851 I 845 840 Budget Amendments 39 I 31 I 36 35 Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FYBu2015-16 Percent Actual Actual Adjusted Projected dget Change(1) Budqet Actual Personnel 1,767,935 I 1,816,673 2,010,200 1,971,100 I 2,006,800 (0.2%) Operations & Maintenance 371,827 I 403,599 416,800 367,300 I 434,200 4.2% Capital Outlay 0 I 0 9,700 9,700 I 0 (100%) Total 2,139,762I 2,220,272 2,436,700 2,348,100I 2,441,000 0.2% (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. W This page intentionally left blank. CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: ADMINISTRATION 1200 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 1,034,138 1,041,341 1,135,400 1,149,000 1,093,700 1,127,400 1015 Part-Time/Seasonal Wages 0 0 0 34,800 5,000 1020 Overtime Salaries 503 1,613 1,200 2,000 3,800 1,600 1540 Fringe Benefits 733,294 773,719 851,000 859,200 838,800 872,800 TOTAL PERSONNEL 1,767,935 1,816,673 1,987,600 2,010,200 1,971,100 2,006,800 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 1,849 1,719 2,200 2,200 2,100 2,000 2015 Conferences, Meetings, and Training 437 360 3,900 3,900 3,500 3,900 2030 Uniforms 170 0 100 100 300 300 3020 Financial Services 145,096 153,420 137,300 137,300 137,700 226,900 3090 Professional Services 27,007 63,061 19,300 19,300 18,700 15,200 3115 Information Technology Service Charges 180,941 171,600 187,700 233,600 186,200 165,700 3190 Contractual Services 2,015 43 600 600 600 500 4010 Legal Advertising 2,772 1,001 2,800 2,800 3,100 1,900 4030 Printing and Photocopy Services 5,245 4,509 6,500 6,500 6,900 6,400 4035 Postage and Express Delivery 109 44 200 200 200 200 4430 Small Equipment and Tools 0 0 0 0 0 600 4440 Office Supplies 4,903 4,758 5,900 5,900 5,900 5,900 4450 Reference Materials and Services 159 0 0 0 0 0 5025 Office Equipment Maintenance 409 920 1,000 1,000 1,000 1,000 6035 Telephone 663 894 900 900 900 1,200 7610 Uncollectible Accounts 52 1,270 2,500 2,500 200 2,500 TOTAL OPERATIONS & MAINTENANCE 371,827 403,599 370,900 416,800 367,300 434,200 CAPITAL OUTLAY 8050 Office Furniture & Equipment 0 0 0 9,700 9,700 0 TOTAL CAPITAL OUTLAY TOTAL 0 0 0 9,700 9,700 0 2,139,762 2,220,272 2,358,500 2,436,700 2,348,100 2,441,000 FUNDING SOURCE: GENERAL FUND ($2,441,000) w Return to Table of Contents Finance ■�la�a�•�uuiaIke id1•i•iMUM Program Purpose This Program provides the resources to construct various facilities for the City's residential and commercial development program, which includes the Traffic Facilities Fee, Storm Drain Facilities Fee, Water Facilities Fee, Sewer Facilities Fee, General Facilities Fee, Park Facilities Fee, Quimby In -Lieu and the Existing Infrastructure Fee. In addition, this Program provides for the administration of the 2007 Certificates of Participation, the Community Facilities Districts, and the Assessment Districts debt obligations. Primary Activities The activities of this Program include providing resources for the construction of street, drainage, parks, traffic signals, water and sewer distribution facilities, and acquisition of street right of way. The activities also include the monitoring for and accounting of the developer reimbursement agreement debt that was incurred for resources to construct the above facilities. Additionally, this Program's activities include administering the interfund loans, establishing the annual CFD special taxes and administering the annual levy and collection of the special taxes, and accounting for the appropriations of the special tax revenues. Besides the above activities, this Program's activities include administering assessment district bond issues, establishing and administering the annual assessment district levies, and collection of the levies. Significant Changes from Prior Year • Principal Payments have increased due to principal payments made to the following interfund loans: The Shoppes- Residential $316,900 The Shoppes- Residential Dirt Cost $565,500 Lennar Sales Tax Reimbursement Agreement $160,300 EIF Fund Administrative Overhead Charges Reimbursement $167,538 Capital Projects funded by Community Facilities District Funds and Development Fees Funds • English Channel Improvement • English Springs Park Restroom • Intermediate Zone Recycled Water Reservoir • Peyton Drive Widening — Phase III • Reservoir No. 18 • Supervisory Control & Data Acquisition System (SCADA) These capital projects are funded by transfer out of funds to the Capital Improvement Fund. K10 Finance Workload Indicators Development Impact Fee Funds Community Facilities Districts Assessment Districts Debt Obligations: Assessment Districts Bond Debt Community Facilities Districts Bond Debt Debt Service Payments: Assessment Districts Community Facilities Districts Budget Summary Actual FY 11/12 Actual FY 12/13 Actual FY 13/14 Projected FY 14/15 8 8 8 8 13 8 8 1 1 1 1 1 1 13 8 8 2 2 2 21 16 16 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Actual Adjusted Projected Budget Budqet Actual Personnel 0 0 0 0 0 Operations & Maintenance 10,835,531 17,190,848 13,185,500 12,944,900 17,523,300 Capital Outlay 882,381 3,637,608 0 0 0 Total 11,717,912 20,828,456 13,185,500 12,944,900 17,523,300 (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. 8 1 1 8 2 16 Percent Change(1) N/A 32.9% N/A 32.9% K11 This page intentionally left blank. K12 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: DEVELOPMENT PROGRAM OPERATIONS & MAINTENANCE 3010 Legal Services 3020 Financial Services 3090 Professional Services 7010 Interest Payments 7015 Principal Payments 7030 Assessment District Credits 7220 Administrative Overhead 7710 Developer Reimbursement Agreements 7950 Settlement and Judgments IF]/9t79=1:7_\IP]C&4zlih1_11CYI=1Cf_C[y= CAPITAL OUTLAY 8990 Contributions To Construction Funds TOTAL CAPITAL OUTLAY TOTAL PROGRAM CODE VARIOUS FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET 133 1,995 4,900 4,900 4,000 4,600 136,164 126,889 108,000 111,600 102,400 82,400 0 0 4,800 4,800 2,100 5,100 3,316,469 3,128,070 2,791,000 2,791,000 2,819,300 2,598,500 6,559,738 12,488,848 8,735,500 8,955,500 8,599,500 10,800,500 125,742 433,812 167,700 167,700 202,900 1,483,700 521,550 796,849 905,200 905,200 852,200 2,296,400 175,735 214,385 244,800 244,800 244,800 252,100 0 0 0 0 117,700 0 10,835,531 17,190,848 12,961,900 13,185,500 12,944,900 17,523,300 882,381 3,637,608 0 0 0 0 882,381 3,637,608 0 0 0 0 11,717,912 20,828,456 12,961,900 13,185,500 12,944,900 17,523,300 FUNDING SOURCE: DEVELOPMENT FEE FUNDS ($7,725,700), COMMUNITY FACILITIES DISTRICTS FUNDS ($6,416,900), ASSESSMENT DISTRICT FUNDS ($447,900), GENERAL FUND ($2,932,800) K13 Return to Table of Contents Finance Program Purpose The Information Technology (IT) Program provides for the centralized fiscal and operational control of the City's technology hardware, software, voice and data infrastructure, including policies, procedures, acquisitions, and security. Primary Activities The Program's primary activities include the acquisition and maintenance of the Citywide technology infrastructure, network and server architecture, enterprise business applications, voice and data communications, and desktop computing systems. The Program provides for network administration, application integration and support, desktop support services, asset management, and end user training in support of the City departments. Significant Changes from Prior Year • Increase in Conference, Meetings and Training ($6,000). • Net Increase in Professional Services due to update of City's aerial imagery and print assessment study ($24,400). • Increase in Office Equipment Maintenance for multi -functional printers lease payment ($66,700). • Implemented a new document imaging solution. Ongoing annual savings ($6,000). • Implemented a stronger data backup protection and disaster recovery solution. • Upgrade the City virtual server infrastructure, allowing for expansion of virtual servers and future energy and hardware savings. • Reduction in Computer Hardware and Software Purchases ($12,600). Significant Items of Capital Outlay • Virtual Desktop Hardware (Replaces Current Desktop Computers) $87,000 • IT Infrastructure Upgrades (Cisco equipment) $47,500 • Audio / Video Presentation Equipment for the Training Room at the Maintenance $12,000 Facility • Upgrading AutoCAD software for Engineering to the current version $21,000 Workload Indicators Actual Actual I ProjectedActual Number of: FY11/12 FY 12/13 FY 13/14 ` FY14/15 Workstations 176 176 189 190 Network/Email Accounts 444 448 460 460 Voicemail Accounts 272 276 309 311 Physical Servers 22 24 25 19 Virtual Servers 23 25 24 34 Help Desk Support Tickets 1,637 1,435 1,630 1,700 * New Community Center computer equipment purchased, increase in laptops for additional operational needs K14 Finance Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 1 433,521 463,909 582,800 458,100 604,000 3.6% Operations & Maintenance I 535,360 I 568,321 663,900 693,500 I 790,100 19.0% Capital Outlay 1 48,556 I 0 296,600 268,400 I 167,500 (43.5%) Total 1 1,017,437 1 1,032,230 1,543,300 1,420,000 1 1,561,600 12% (1) Percent Change: "14115 Adjusted Budget" column compared to "15116 Budget" column. "N/A" = Not Applicable. K15 This page intentionally left blank. K16 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: INFORMATION TECHNOLOGY 2520 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 252,810 268,122 266,100 333,200 237,600 343,000 1020 Overtime Salaries 985 3,640 12,000 5,000 0 0 1540 Fringe Benefits 179,726 192,147 197,700 244,600 220,500 261,000 TOTAL PERSONNEL 433,521 463,909 475,800 582,800 458,100 604,000 OPERATIONS & MAINTENANCE 2010 Membership & Certifications 640 640 700 700 700 900 2015 Conferences, Meetings, and Training 0 0 0 0 0 6,000 3020 Financial Services 122 36 100 100 100 0 3090 Professional Services 0 14,810 10,500 24,500 126,300 34,900 3110 Computer Services 240,304 258,509 286,000 288,200 273,600 307,900 3190 Contractual Services 81,913 88,615 65,500 66,600 65,500 65,600 4015 Advertising & Promotion 340 0 300 300 300 300 4035 Postage & Mailing 0 0 200 200 100 200 4420 Computer Hardware and Software 46,953 41,928 40,400 54,300 53,100 45,300 4450 Reference Materials and Services 195 195 200 200 200 0 5025 Office Equipment Maintenance 65,092 65,757 80,400 80,400 78,400 147,100 6035 Telephone 1,988 2,306 2,200 2,200 2,200 3,500 7010 Interest Payment 6,313 2,525 0 0 0 0 7220 Administrative Overhead 91,500 93,000 146,200 146,200 93,000 178,400 TOTAL OPERATIONS & MAINTENANCE 535,360 568,321 632,700 663,900 693,500 790,100 CAPITAL OUTLAY 8050 Office Furniture and Equipment 48,556 0 195,200 296,600 268,400 167,500 TOTAL CAPITAL OUTLAY 48,556 0 195,200 296,600 268,400 167,500 TOTAL 1,017,437 1,032,230 1,303,700 1,543,300 1,420,000 1,561,600 FUNDING SOURCE: INFORMATION TECHNOLOGY FUND ($1,561,600) K17 Return to Table of Contents Finance n�•�ru�laa.u�utalt��a�+`iarii«i:�.� Program Purpose The purpose of this Program is to account for the appropriations that are not readily accounted for in other programs. Primary Activities The primary activities of this Program include coordination of Citywide mailing services and stationery acquisitions. Significant Changes from Prior Year • Printing of business cards will be on as needed basis, business cards with new logo will be phased in. Significant Items of Capital Outlay None IUr[m3Fr 61IiTeIL•F'i 6 1 Actual Actual Actual Projected Number of: FY 11/12 FY 12/13 FY 13114 I FY 14/15 Pieces of Mail 52,253 50,453 53,387 I 50,119 Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Actual Adjusted Projected Budget Budqet Actual Personnel 0 0 0 0 0 Operations & Maintenance 55,055 60,332 58,000 58,700 60,300 Capital Outlav 0 0 0 0 0 Total 55,055 60,332 58,000 58700 I 60,300 (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. Percent Change(1) N/A 4.0% N/A 4.0% ►w. CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: FINANCE PROGRAM CODE PROGRAM: NON -DEPARTMENTAL SERVICES 2500 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET OPERATIONS & MAINTENANCE 2010 Membership and Certifications 165 165 200 200 200 200 4030 Printing and Photocopy Services 6,658 7,319 4,000 4,000 5,000 4,000 4035 Postage and Express Delivery 30,008 31,088 31,900 31,900 32,500 32,500 4430 Small Tools and Equipment 0 0 0 0 0 0 4440 Office Supplies 9,941 11,593 10,400 12,200 11,300 11,300 4445 Special Parts and Supplies 8,283 10,167 9,700 9,700 9,700 9,700 6050 Cable Television Charges 0 0 0 0 0 2,600 TOTAL OPERATIONS & MAINTENANCE 55,055 60,332 56,200 58,000 58,700 60,300 TOTAL 55,055 60,332 56,200 58,000 58,700 60,300 FUNDING SOURCE: GENERAL FUND ($60,300) K19 Return to Table of Contents Finance Program Purpose The purpose of this Program is to provide services to the customers of the City's water utility. Primary Activities The primary activities of this Program include utility billing, water connection service, and delinquent payment notification services. Significant Changes from Prior Year None Significant Items of Capital Outlay None Workload Indicators Actual Actual Actual Projected Number of: FY 11/12 FY 12113 FY 13/14 FY 14/15 Accounts 21,265 I 21,338 21,737 I 21,737 Utility Bills 260,045 I 260,449 260,877 I 261,152 Delinquent Notices 52,673 I 54,954 54,061 I 54,330 I Lock Offs 1,041 I 960 1,016I 1,026I Calls to Call Center 41,584 I 42,725 45,508 I 56,672 I Calls Handled 32,440 I 32,709 34,060 I 43,071 I Call Back Calls 1 4,105 I 4,867 I 5,6131 6,800 I Courtesy Calls I I * I * I 2,209 I * This is a new statistic Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Actual Adjusted Projected Budget Budget Actual I Personnel 1 381,084 I 376,059 461,100 I 396,500 I 415,600 I Operations & Maintenance I 231,403 I 240,261 273,000 I 265,500 I 283,500 I Capital Outlav 1 46,200 I (30,800) 0 I 0 I 0 I Total 1 658,687 I 585,520 734,100 I 662,000 I 699,100 (1) Percent Change: "14/15 Adjusted Budget" column compared to 15/16 Budget' column. "N/A" = Not Applicable. Percent Change(1) (9.9%) 1 3.8% 1 N/A 1 (4.8%) 1 K 20 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: FINANCE PROGRAM: UTILITY CUSTOMER SERVICE PERSONNEL 1010 Regular Salaries 1020 Overtime Salaries 1540 Fringe Benefits Ifell /_1N9=I:6Y91. I. IqI OPERATIONS & MAINTENANCE 2030 Uniforms 3115 Information Technology Service Charges 3190 Contractual Services 4030 Printing and Photocopy Services 4035 Postage and Express Delivery 4430 Small Equipment and Tools 4440 Office Supplies 5025 Office Equipment Maintenance 6035 Telephone CAPITAL OUTLAY 8050 Office Furniture & Equipment TOTAL CAPITAL OUTLAY TOTAL PROGRAM CODE 1210 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET 212,362 207,155 244,600 250,300 218,200 233,800 204 747 1,300 2,100 100 1,300 168,518 168,157 206,000 208,700 178,200 180,500 381,084 376,059 451,900 461,100 396,500 415,600 276 617 900 900 900 800 39,408 47,400 40,400 40,200 40,200 56,400 48,645 49,038 58,900 58,900 57,300 58,000 22,076 12,745 31,400 31,400 27,100 27,700 116,786 126,122 133,700 133,700 133,700 132,100 620 323 3,300 3,300 2,300 4,100 2,472 3,207 3,000 3,000 3,000 3,000 711 425 900 900 500 900 409 384 700 700 500 500 231,403 240,261 273,200 273,000 265,500 283,500 46,200 -30,800 0 0 0 0 46,200 -30,800 0 0 0 0 658,687 585,520 725,100 734,100 662,000 699,100 FUNDING SOURCE: WATER UTILITY FUND ($699,100) K21 This page intentionally left blank. K 22 Equipment Maintenance Title and Number of Full Time Positions Maintenance Worker 1/11 (2) City of Chino Hills Organization By Activity Full Time Positions By Activity Fiscal Year 2015-16 Public Works City Council City Manager Public Works Director Nadeem Majaj Facilities Maintenance Title and Number of Full Time Positions Facilities Maintenance Supervisor (1) Senior Maintenance Worker (2) Storm System Maintenance Title and Number of Full Time Positions Environmental Program Coordinator (1) Environmental Program Inspector (1) Administration Title and Number of Full Time Positions Management Analyst 1/11 (1) Administrative Assistant 11 (2) Administrative Assistant 1 (1) Parks and Landscape Maintenance Title and Number of Full Time Positions Maintenance and Operations Manager (1) Parks and Open Space Supervisor (1) Landscape Inspector 1/11 (2) Senior Maintenance Worker (3) Maintenance Worker 1/11 (4) Street Maintenance Title and Number of Full Time Positions Street Maintenance Supervisor (1) Senior Maintenance Worker (1) Maintenance Worker 1/11 (4) Sanitation Maintenance Title and Number of Full Time Positions Sanitation Supervisor (1) Senior Maintenance Worker (1) Maintenance Worker 1/11 (5) Water Title and Number of Full Time Positions Water and Sewer Manager (1) Customer Service Supervisor (1) Water Distribution Supervisor (1) Water Production Supervisor (1) Management Analyst 1/11 (1) Water Quality Technician 1/11 (2) Senior Maintenance Worker (3) Maintenance Worker 1/11 (11) Maintenance Worker I - non -flex (2) 10 0 v s m 0 0 0 0 s r N Water $24,137,300 51% Public Works Expenditures FY 2015-16 Administration $1,043,600 2% Street Maintem $1,689,600 4% Equipment Maintenance $966,000 Facilities Maintenance $1,773,200 4% Parks and Landscape Maintenance $10,222,500 22% lion Maintenance $7,073,400 15% Storm System Maintenance $639,000 1% 0 v 0 0 m rn Return to Table of Contents CITY OF CHINO HILLS ANNUALBUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC WORKS FY 2014-15 FY 2015-16 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION Public Works Director 1 1 Management Analyst 1/11 1 1 Administrative Assistant 11 2 2 Administrative Assistant 1 1 1 Sub -Total 5 5 PROGRAM: EQUIPMENT MAINTENANCE Maintenance Worker 1/11 2 2 Sub -Total 2 2 I;j:191c]:L1 Td■y_Cd14111l*Add_110Y1=101_10Is] =1 Facilities Maintenance Supervisor 1 1 Building Inspector 1/11 0 0 Senior Maintenance Worker 2 2 Maintenance Worker 1/11 1 0 Sub -Total 4 3 PROGRAM: PARKS AND LANDSCAPE MAINTENANCE Maintenance and Operations Manager 1 1 Parks and Open Space Supervisor 1 1 Landscape Inspector 1/11 2 2 Senior Maintenance Worker 3 3 Maintenance Worker 1/11 5 4 Sub -Total 12 11 IJ:191c3:L1kydFY_1IIYV_7d0P]01 Tj010Y1=101_10[dy Sanitation Supervisor 1 1 Senior Maintenance Worker 1 1 Maintenance Worker 1/11 5 5 Sub -Total 7 7 L3 CITY OF CHINO HILLS ANNUALBUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC WORKS FY 2014-15 FY 2015-16 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: STORM SYSTEM MAINTENANCE Environmental Program Coordinator 1 1 Environmental Program Inspector 1 1 Sub -Total 2 2 PROGRAM: STREET MAINTENANCE Street Maintenance Supervisor 1 1 Senior Maintenance Worker 2 1 Maintenance Worker 1/11 4 4 Sub -Total 7 6 PROGRAM:WATER Water and Sewer Manager 1 1 Customer Service Supervisor 1 1 Water Distribution Supervisor 1 1 Water Production Supervisor 1 1 Management Analyst 1/11 1 1 Water Quality Technician 1/11 2 2 Senior Maintenance Worker 3 3 Maintenance Worker 1/11 11 11 Maintenance Worker I (non -flex) 2 2 Sub -Total 23 23 TOTAL 62 59 PERMANENT PART-TIME POSITION PROGRAM: ADMINISTRATION Office Assistant 1 1 PROGRAM: STREET MAINTENANCE Parking Enforcement 2 2 TOTAL 3 3 L4 Return to Table of Contents CITY OF CHINO HILLS BUDGETSUMMARY PUBLIC WORKS Personnel Services Operations and Maintenance Capital Outlay FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET 6,004,793 6,129,215 6,654,500 6,715,100 6,520,100 6,834,800 31,482,317 33,255,920 38,119,000 39,055,400 37,596,500 39,586,100 2,005,269 1,275,285 1,400,400 2,818,000 2,765,300 1,123,700 TOTAL PUBLIC WORKS 39,492,379 40,660,420 46,173,900 48,588,500 46,881,900 PROGRAM Administration 874,575 875,179 950,000 948,500 946,200 Equipment Maintenance 1,198,020 796,159 1,269,500 1,436,000 1,407,000 Facilities Maintenance 1,252,189 1,345,420 1,556,500 1,574,200 1,668,000 Parks and Landscape Maintenance 9,337,801 9,459,856 9,666,200 10,800,300 10,619,600 Sanitation Maintenance 5,481,273 5,863,302 6,886,800 7,038,900 6,830,600 Storm System Maintenance 35,298 381,688 544,400 1,070,400 1,006,000 Street Maintenance 1,574,743 1,458,453 1,728,000 1,864,900 1,863,100 Water 19,738,480 20,480,363 23,572,500 23,855,300 22,541,400 TOTAL PUBLIC WORKS 39,492,379 40,660,420 46,173,900 48,588,500 46,881,900 47,544,600 1,043,600 966,000 1,773,200 10,222,500 7,073,400 639,000 1,689,600 24,137,300 47,544,600 L5 Return to Table of Contents Public Works ■ llllllllll+`llltill! WIE Program Purpose The purpose of the Administration Program is to provide coordination and support to the Department Programs. Administration establishes organizational goals, provides technical and management support, and coordinates and monitors budgets for the largest Department in the City, both in operations and resources. This Program also coordinates the Customer Service Order Program and supports the Voluntary Graffiti Abatement Team. Primary Activities The primary activities of the Administration Program include coordination of the Customer Service Program; preparation of agenda items for the City Council; the coordination and implementation of the annual budget; oversight of Departmental purchasing; personnel and training; office equipment and supplies; preparation of Departmental policies and procedures; Departmental records and data management; and general oversight of the Public Works Department. The cost of this function is allocated over all the Programs in the Department. The General Fund supports 6% of the total costs of this operation. Significant Changes from Prior Year Information Technology Service charges have increased by $59,000. Significant Items of Capital Outlay None Workload Indicators Actual Actual Actual Projected Number of: FY 11/12 FY 12/13 FY 13/14 FY 14/15 Calls to Call Center 7,418 I 8,340 I 8,395 8,600 Resident Work Requests 5,592 I 5,432 I 6,537 7,924 Graffiti Removal Requests N/A I 434 I 296 284 Contracts 22 I 17 I 17 360 Invoices Processed 4,116 I 3,998 I 4,069 4,200 Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Percent Actual Actual Adjusted Projected Budget Change Budqet Actual (1) Personnel 699,042 726,009 786,700 777,300 821,000 4.4% Operations & Maintenance 175,533 149,170 161,800 168,900 222,600 37.6% Capital Outlay 0 0 0 0 0 N/A Total 874,575 875,179 948,500 946,200 1,043,600 10.0% (1) Percent Change: "14/15 Adjusted Budget' column compared to "15/16 Budget" column. "N/A" = Not Applicable. L6 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: ADMINISTRATION 8001 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 410,591 429,101 446,700 446,700 438,000 450,800 1015 Part Time/Seasonal Wages 0 0 0 0 2,500 5,400 1020 Overtime Salaries 1,042 1,640 500 500 700 500 1540 Fringe Benefits 287,409 295,268 339,500 339,500 336,100 364,300 TOTAL PERSONNEL 699,042 726,009 786,700 786,700 777,300 821,000 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 280 450 600 600 600 600 2015 Conferences, Meetings, and Training 1,039 813 1,600 1,600 1,600 1,100 2030 Uniforms 317 276 400 400 400 400 3105 Temporary Employee Services 21,810 4,851 0 0 6,300 0 3115 Information Technology Service Charge 113,977 106,100 118,500 117,000 117,000 176,000 3140 Refuse 3,571 6,788 7,700 7,700 8,900 9,100 4010 Legal Advertising 202 0 600 600 200 200 4030 Printing and Photocopy Services 2,851 223 300 300 300 300 4035 Postage and Express Delivery 30 312 100 100 100 100 4430 Small Equipment and Tools 755 0 0 0 0 0 4440 Office Supplies 8,914 10,631 11,000 11,000 11,000 11,000 4450 Reference Materials and Services 135 35 100 100 100 100 5045 Graffiti Removal 14,193 7,835 10,000 10,000 10,000 10,000 5620 Vehicle Rental 4,000 7,785 8,100 8,100 8,100 7,900 6035 Telephone 3,459 3,071 4,300 4,300 4,300 4,600 6050 Cable Television Service 0 0 0 0 0 1,200 TOTAL OPERATIONS & MAINTENANCE 175,533 149,170 163,300 161,800 168,900 222,600 TOTAL 874,575 875,179 950,000 948,500 946,200 1,043,600 FUNDING SOURCE: $1,043,600 - See Note Note: Administration Section expenditures are allocated over the programs in Public Works through the Department Overhead Charges. The final allocation is shown below: General Fund 63,000 Gas Tax 31,000 Parks and Landscape 182,700 Street Sweeping 7,500 Water 564,000 Sanitation 168,000 Equipment Maintenance 27,400 1,043,600 L7 Return to Table of Contents Public Works Program Purpose The Equipment Maintenance Program provides for and coordinates the maintenance and repairs of the City's vehicles and equipment. The Equipment Maintenance Program is funded by rental charges to each of the City's vehicles. These rates are then charged to the respective departments using the vehicles. These revenues provide for maintenance, fuel, insurance, operational costs, overhead charges and a portion of a reserve for replacement. Primary Activities By the end of fiscal year 2015-16, the Equipment Maintenance Program will be responsible for the repair and replacement of over 160 vehicles or equipment in the City's fleet. City vehicles are maintained through a combination of staff and several contracts. This Program is also responsible for the development of the replacement schedule, specification development, purchasing requirements, and the recommendation for surplus for all vehicles and equipment. Significant Changes from Prior Year • The cost of fuel is a significant part of this budget and remains unpredictable. Staff is estimating an average of $3.65 per gallon regular and $3.75 per gallon for diesel for the new fiscal year. Significant Items of Capital Outlay • Replace (1) F250 Extra Cab Pickup (replaces Vehicle #5060) • Replace F150 Extra Cab Pickup (replaces Vehicle #5045) • Purchase 3500 Service Truck with Weed Spraying Equipment Workload Indicators Number of: Vehicles Repairs Preventative Maintenance Vehicles in Fleet (self-propelled) Equipment in Fleet Reserve Supplement Funding $ 34,100 Supplemented by Sewer Utility Fund in the amount of $8,400 for a total of $42, 500. $ 0.00 Fully funded by the General Fund in the amount of $40,000. $ 0.00 Funded $34,500 by the Parks and Landscape Fund and $30,500 from the Gas Tax Fund for a total of $65,000. Actual FY 11/12 351 206 111 � 38 1 Actual Actual Projected FY 12113 FY 13/14 FY 14115 310 304 392 229 212 305 113 114 113 39 39 48 W. Public Works Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 Actual Actual Adjusted Budget Personnel 246,692 281,859 310,100 Operations & Maintenance 525,942 486,500 598,300 Capital Outlay 425,386 27,800 527,600 Total 1,198,020 796,159 1,436,000 (1) Percent Change: "14/15" Adjusted Budget' column compared to "N/A"=Not Applicable FY 2014-15 FY 2015-16 Percent Projected Budget Change (1) Actual 311,400 320,700 3.4% 575,200 611,200 22% 520,400 34,100 (93.5%) 1,407,000 966,000 (32.7%) 15/16" Budget' column L9 This page intentionally left blank. L10 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM: EQUIPMENT MAINTENANCE PERSONNEL 1010 Regular Salaries 1020 Overtime Salaries 1540 Fringe Benefits I11611/e1 N;J 4 z&fel 2 12 14, OPERATIONS & MAINTENANCE 2030 Uniforms 3020 Financial Services 3190 Contractual Services 4310 Fuel 4315 Automotive Parts and Supplies 4410 Chemical Supplies 4430 Small Equipment and Tools 4445 Special Parts and Supplies 5035 Vehicle Maintenance 6035 Telephone 7220 Administrative Overhead 7225 Departmental Overhead i[•S/e1s•];J41:7e%IIs] Z6Y:11111LyjFMIZY14ZFMZ1@3y CAPITAL OUTLAY 8060 Vehicles and Equipment TOTAL CAPITAL OUTLAY TOTAL PROGRAM CODE 8200 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET 139,257 154,846 171,400 171,400 171,700 173,900 240 155 500 500 500 500 107,195 126,858 138,200 138,200 139,200 146,300 246,692 281,859 310,100 310,100 311,400 320,700 1,258 926 2,000 2,000 1,900 2,400 2,327 2,599 2,400 2,400 2,400 0 1,403 2,377 1,500 1,500 1,700 2,500 236,286 238,932 242,300 242,300 242,300 237,300 6,684 7,788 9,000 9,000 8,000 8,000 2,230 2,280 2,700 2,700 2,500 1,700 1,882 638 2,500 2,500 2,500 2,500 930 -105 7,400 7,400 8,600 1,000 197,868 152,749 215,300 223,200 200,000 200,000 874 816 2,000 2,000 2,000 1,400 49,700 50,500 82,600 82,600 82,600 127,000 24,500 27,000 20,700 20,700 20,700 27,400 525,942 486,500 590,400 598,300 575,200 611,200 425,386 27,800 369,000 527,600 520,400 34,100 425,386 27,800 369,000 527,600 520,400 34,100 1,198,020 796,159 1,269,500 1,436,000 1,407,000 966,000 FUNDING SOURCE: EQUIPMENT MAINTENANCE FUND ($966,000) L11 Return to Table of Contents Public Works ■?l«iti�ll��l��t?i�ula1t?IIl«l� Program Purpose The Facilities Maintenance Program provides for the maintenance and repairs of the City's buildings. Responsibilities of this Program include buildings used for City business, recreational activities, the Government Center Complex, the new Community Center, and public restrooms within City parks. The Facilities Maintenance staff is also responsible for shipping, receiving, and warehousing. Primary Activities The Facilities Maintenance Program is responsible for the repair and maintenance of the City's buildings, including: the Government Center Complex, Public Works Yard, Mystic Canyon Community Center, Sleepy Hollow Community Center, McCoy Equestrian Center, Grand Avenue Park, Community Park, and the City's Community Center. This Program also provides service duties such as assistance with shipping, receiving, warehousing, and providing various services, as needed, to operate Citywide functions. This Program also maintains the City's park restrooms, monument fixtures and walkway lights, and manages facility renovations and improvements. Significant Changes from Prior Year • Electricity charges have increased by $38,700. • Telephone charges have increased $33,700. • Landscape Maintenance costs increased $53,300 due to the rebid of contracts for Community Center, McCoy Equestrian Center, and the Civic Center. Significant Items of Capital Outlay • Replace F-150 Extra Cab Pickup (replaces Vehicle #5045) $ 40,000 • HVAC Control Hardware and Software Upgrade $ 18,000 • Landscape and Building Improvements at the Community Center $ 27,500 • Air Conditioner Replacements at Grand Ave Park and Mystic Canyon $ 11,500 • Wiring and Speaker Improvements at McCoy $ 3,000 • 3-rail Fence Replacement at McCoy $ 45,000 • Parking Lot Rehab/Redesign at McCoy $ 8,000 IUr[793=0 61ITIIfsi 0 Number of: Square Feet of Buildings Maintained Park Restrooms Maintained Preventative Maintenance Activities Demand Work Orders Actual FY 11/12 354,862 17 N/A 745 Actual FY 12/13 356,317 17 N/A 741 Actual FY 13/14 359,875 17 160 911 Projected FY 14/15 359,875 17 324 1011 L12 Public Works Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Actual Adjusted Projected Budget Budget Actual Personnel 422,259 378,433 444,100 430,400 395,700 Operations & Maintenance 829,930 952,332 1,077,000 1,184,200 1,224,500 Capital Outlay 0 14,655 53,100 53,400 153,000 Total 1,252,189 1,345,420 1,574,200 1,668,000 1,773,200 (1) Percent Change: "14/15 Adjusted Budget' column compared to "15/16 Budget" column. "N/A" = Not Applicable. Percent Change (1) (10.9)% 13.7% 188.1% 12.6% L13 This page intentionally left blank. L14 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM: FACILITIES MAINTENANCE PROGRAM CODE 2510 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 230,889 214,263 244,600 244,600 238,800 215,000 1020 Overtime Salaries 1,944 1,677 1,900 1,900 2,300 3,800 1540 Fringe Benefits 189,426 162,493 197,600 197,600 189,300 176,900 TOTAL PERSONNEL 422,259 378,433 444,100 444,100 430,400 395,700 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 0 915 300 300 600 700 2015 Conferences, Meetings, and Training 0 82 500 500 1,000 1,000 2030 Uniforms 3,107 3,078 3,500 3,500 3,100 2,800 3190 Contractual Services 43,521 42,057 71,600 71,600 57,400 69,000 4430 Small Equipment and Tools 1,352 17,480 4,500 4,500 4,500 3,000 4445 Special Parts and Supplies 54,117 57,052 66,300 66,300 68,900 42,900 4450 Reference Materials & Services 0 0 1,100 1,100 1,100 200 5010 Parks and Landscape Maintenance 27,322 28,127 85,600 85,800 113,100 138,900 5012 Tree Maintenance 1,776 2,384 2,400 2,400 2,400 4,000 5020 Building and Structure Maintenance 55,939 51,484 49,400 53,800 72,900 72,900 5021 Custodial Services 209,481 233,371 278,300 278,300 286,400 286,400 5040 Communications Equipment Maintenance 0 0 500 500 500 500 5490 Other Structural Repair and Maintenance 0 0 0 0 0 26,000 5620 Vehicle Rental 45,100 43,949 45,600 45,600 45,600 40,700 6010 Water and Sewer 42,117 54,768 74,300 74,300 72,000 72,000 6015 Electricity 238,546 290,970 293,900 293,900 326,000 332,600 6030 Gas 14,167 16,884 18,000 18,000 17,400 17,800 6035 Telephone 59,777 71,479 33,900 33,900 68,200 67,600 7225 Departmental Overhead 27,100 32,500 35,400 35,400 35,400 37,000 7415 Special Departmental Expense 6,508 5,752 7,300 7,300 7,700 8,500 TOTAL OPERATIONS & MAINTENANCE 829,930 952,332 1,072,400 1,077,000 1,184,200 1,224,500 CAPITAL OUTLAY 8030 Buildings 0 2,888 40,000 53,100 53,100 113,000 8060 Vehicles and Equipment 0 11,767 0 0 300 40,000 TOTAL CAPITAL OUTLAY 0 14,655 40,000 53,100 53,400 153,000 TOTAL 1,252,189 1,345,420 1,556,500 1,574,200 1,668,000 1,773,200 FUNDING SOURCE: GENERAL FUND ($1,773,200) L15 Return to Table of Contents Public Works Program Purpose The Parks and Landscape Maintenance Program provides for the maintenance of 41 facilities, over 700 acres of public landscaping, over 47,600 trees, and approximately 3,000 acres of public open space. The Maintenance Program provides safe, attractive settings for public recreational activities. These facilities improve the quality of life for the residents of the community. This Program provides weed abatement in public open space, lake maintenance, rodent control, and urban forestry management. Primary Activities Activities within this Program include maintaining City parks, medians, common areas, open space and slopes. The City's Parks and Landscape staff responds to customer complaints, requests, after-hours emergencies, and manages the landscape maintenance contracts. Additional maintenance responsibilities include: weed abatement, tree maintenance, irrigation testing, water management, vandalism repair, trail maintenance, litter removal from public parks, landscape, and open space. This Program provides emergency response for hazards and safety issues and also coordinates the acceptance of additional landscape areas into the City's Maintenance Program. Significant Changes from Prior Year • Tree Maintenance was increased by $128,700 for Fiscal Year 2015-2016. • Staff anticipates the addition of two new parks. Funding will be included in this budget when costs are determined. Significant Items of Capital Outlay • Park Improvement Fiscal Year 2015-16 $ 413,400 • Plant, Restoration, Irrigation & Upgrade $ 209,900 • New 3500 Service Truck with Weed Spraying Equipment — 53% split $ 34,500 • Flail Mower $ 8,900 NYam3Frei'1I 0ILAii7 Actual ActualActual Projected Number of: Y 11/12 FY 12/13 FY1 3/14 FY14/15 Open Space Maintained in Acres 3000 3000 3000 3000 Parks Maintained 40 41 41 41 Trees Trimmed or Removed N/A 3,251 3,272 3,450 Park Acreage 292.59 292.59 292.59 292.59 Parks & Landscape Service Requests 2,853 2,039 2,021 2,452 L16 Public Works Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Percent Actual Actual Adjusted Projected Budget Change(1) Budget Actual I Personnel 1 975,604 I 1,003,981 1,064,000 1,056,600 1,065,300 I 0.1% I Operations & Maintenance I 7,824,415 I 8,231,080 8,140,900 8,004,100 8,490,500 I 4.3% I Capital Outlay 1 537,782 I 224,795 1,595,400 1,558,900 666,700 I (582%) I Total I 9,337,801 I 9,459,856 110,800,300 110,619,600 110,222,500 I (5.3%) (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. L17 This page intentionally left blank. L18 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE MAINTENANCE 8400 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 548,230 564.126 576,300 580,700 579,100 577,100 1020 Overtime Salaries 5,212 8,333 15,200 15,400 20,800 15,400 1540 Fringe Benefits 422,162 431,522 466,200 467,900 456,700 472,800 TOTAL PERSONNEL 975,604 1,003,981 1,057,700 1,064,000 1,056,600 1,065,300 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 2,062 1,645 2,600 2,600 2,600 2,900 2015 Conferences, Meetings, and Training 0 99 2,900 2,900 2,900 1,700 2030 Uniforms 7,237 6,138 8,300 8,300 8,300 8,300 3020 Financial Services 29,542 29,727 26,000 26,100 26,100 21,500 3090 Professional Services 158,415 10,352 0 15,400 9,400 0 3115 Information Technology Service Charge 16,494 15,100 17,300 17,000 17,000 25,900 3190 Contractual Services 51,010 55,068 90,300 90,300 74,800 99,500 4245 Traffic Signs 162 1,208 1,500 1,500 1,500 1,500 4410 Chemical Supplies 18,205 13,115 17,100 17,100 13,100 21,600 4430 Small Equipment and Tools 10,052 9,046 11,500 11,500 14,000 13,700 4445 Special Parts and Supplies 63,523 64,341 63,900 63,900 67,300 68,200 4450 Reference Materials and Services 0 143 200 200 200 200 5010 Parks and Landscape 2,048,559 2,016,158 2,063,700 2,156,000 2,071,300 2,107,400 5012 Tree Maintenance 312,405 288,505 400,000 400,600 400,400 528,700 5020 Building and Structure Maintenance 18,143 10,568 29,900 29,900 29,900 29,900 5021 Custodial Services 42,000 66,554 70,500 70,500 73,400 74,600 5490 Other Structural Repair and Maintenance 37,872 56,457 39,500 43,000 54,300 52,000 5590 Equipment Maintenance 8,568 3,037 7,600 7,600 7,600 7,600 5620 Vehicle Rental 114,900 115,785 117,600 117,600 117,600 121,300 6010 Water 1,753,418 2,110,567 2,231,600 2,231,600 2,179,200 2,157,100 6015 Electricity 154,323 154,192 172,400 172,400 171,400 175,300 6020 Street Light Power 514,548 506,241 538,400 538,400 535,300 549,100 6035 Telephone 5,158 4,809 6,900 6,900 6,900 5,000 7046 Taxes and Assessments 4,602 4,714 4,700 4,700 4,700 4,800 7220 Administrative Overhead 698,300 727,300 484,600 494,600 484,600 701,100 7225 Departmental Overhead 1,754,917 1,946,317 1,620,300 1,620,300 1,620,300 1,711,600 7610 Uncollectible Accounts 0 13,894 0 0 10,000 0 TOTAL OPERATIONS & MAINTENANCE 7,824,415 8,231,080 8,029,300 8,140,900 8,004,100 8,490,500 CAPITAL OUTLAY 8015 Land Improvements 21268 0 0 0 0 0 8040 Improvements Other Than Building 516,354 211,803 570,300 1,586,500 1,550,000 623,300 8060 Vehicles and Equipment 19,160 12,992 8,900 8,900 8,900 43,400 TOTAL CAPITAL OUTLAY 537,782 224,795 579,200 1,595,400 1,558,900 666,700 TOTAL 9,337,801 9,459,856 9,666,200 10,800,300 10,619,600 10,222,500 FUNDING SOURCE: GENERAL FUND ($891,900) LANDSCAPE AND LIGHTING DISTRICT NO 1 FUNDS ($9,031,100) -See Note LOS SERRANOS LIGHTING DISTRICT FUNDS ($22,400) VELLANO LANDSCAPE AND LIGHTING DISTRICT FUNDS ($277,100) Note: 1) General Fund is subsidizing Landscape and Lighting District Funds in the amount of $527,000. 2) General Fund obligation to Landscape and Lighting District Funds in the amount of $253,400. L19 Return to Table of Contents Public Works L+`iarir�.ri�•�r��it.iir��art.�rtK Program Purpose The sewer infrastructure includes 195 miles of sewer lines, 6 lift stations (pumps and motors) and 4,760 sewer manholes. Sanitation staff is responsible for the reliability of the entire sewage system infrastructure to assure conveyance of all wastewater generated within the City limits to a treatment facility for further processing. The Sanitation Maintenance Program ensures compliance with the Sewer System Management Plan via Closed Circuit Television (CCTV) inspection, sewer main cleaning, and pump maintenance at lift stations. Primary Activities The Sanitation Program's primary task is operating and maintaining the sewer system, including lift stations, sewer mains, and all appurtenances. Other duties include responding to customer complaints and conducting repairs. Significant Changes from Prior Year • Budget reflects an increase in sewer treatment fees provided by Inland Empire Utilities Agency from $14.39 to $15.90 per Equivalent Dwelling Unit (EDU) effective October 1, 2015. • Professional Services were increased to provide additional Engineering services. • Information Technology Service charges have increased by $23,300. • Vehicle rental was increased by $42,800 due to the purchase of new vehicles. • The budget includes a part-time maintenance worker. Significant Items of Capital Outlay • Repairs to sewer lines and lift stations • Replace (1) F250 Extra Cab Pickup- Replaces Vehicle #5060 Workload Indicators Number of: Total Miles of Sewer Lines in the City Total Manholes in the City Manholes Inspected and Cleaned Manholes Raised to Grade Manholes Documented on Global Positioning System (GPS) Miles of Sewer Line Cleaned Lift Station Maintenance (Pump and Motor Replacement, Level Sensors, etc.) Sewer Main Line Repairs City Sanitary Sewer Overflows Actual Actual FY 2011-12 FY 2012-13 195 195 4,760 740 1I 0 78 9 17 2I 4,760 728 3I 529 75 6I $100,000 $ 8,400 Actual I Projected FY 2013-14 FY 2014-15 195 4.760 710 25 521 75 3 195 4,760 726 10 525 76 6 L 20 Public Works L+` iI11(AIKIILei- Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Actual Adjusted Projected Budget Budqet Actual Personnel 745,413 754,092 829,200 819,300 858,700 Operations & Maintenance 4,684,112 5,073,783 5,887,400 5,691,000 6,106,300 Capital Outlay 51,748 35,427 322,300 320,300 108,400 Total 5,481,273 5,863,302 7,038,900 6,830,600 7,073,400 (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. Percent Change(1) 3.6% 1 3.7% 1 (66.4%) l 0.5% 1 L21 This page intentionally left blank. L 22 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 8120 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 409,767 407,040 445,500 445,500 445,700 447,500 1015 Part Time/Seasonal Wages 0 0 0 0 0 14,800 1020 Overtime Salaries 5,338 3,610 14,800 14,800 5,000 14,800 1540 Fringe Benefits 330,308 343,442 368,900 368,900 368,600 381,600 TOTAL PERSONNEL 745,413 754,092 829,200 829,200 819,300 858,700 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 730 1,352 1,900 1,900 1,500 2,100 2015 Conferences, Meetings, and Training 0 0 1,800 1,800 1,800 1,900 2030 Uniforms 4,911 4,763 6,200 6,200 6,000 7,200 3010 Legal Services 0 627 1,000 1,000 500 1,000 3020 Financial Services 9,414 9,261 19,100 19,100 19,100 14,700 3090 Professional Services 0 1,625 10,000 60,000 55,000 30,000 3115 Information Technology Service Charges 20,050 27,400 21,600 20,400 20,400 44,900 3165 Sewer Treatment Services 3,586,032 3,897,719 4,500,200 4,500,200 4,405,300 4,656,800 3166 Sewer Pass through SAWPA 0 0 0 0 0 6,600 3190 Contractual Services 13,460 9,947 6,500 6,500 6,300 3,500 4245 Traffic Signs 1,691 403 2,000 2,000 2,000 2,000 4410 Chemical Supplies 24,757 17,032 51,100 61,600 40,500 55,500 4430 Small Equipment and Tools 9,125 10,217 18,500 18,500 17,500 22,000 4445 Special Parts and Supplies 15,058 9,099 16,000 16,000 7,000 13,700 4450 Reference Materials and Services 0 0 100 100 0 100 5020 Building and Structure Maintenance 194 0 500 500 900 1,000 5110 Street Repair and Maintenance 0 0 1,000 1,000 500 1,000 5310 Sanitary Sewer Line Maintenance 27,554 4,698 25,000 49,000 26,000 25,000 5490 Other Structural Repair and Maintenance 369 115 4,500 8,700 2,600 4,500 5590 Equipment Maintenance 65,328 52,564 61,500 61,500 35,000 54,500 5620 Vehicle Rental 283,100 269,113 257,500 257,500 257,500 300,300 5625 Equipment Rental 2,726 2,848 5,000 5,000 1,000 5,000 6010 Water 7,817 9,230 9,600 9,600 10,800 12,000 6015 Electricity 38,405 39,917 49,000 49,000 45,000 47,700 6030 Gas 665 614 700 700 800 900 6035 Telephone 3,416 3,089 4,600 4,600 4,000 3,600 7220 Administrative Overhead 447,700 552,300 551,200 551,200 551,200 595,800 7225 Departmental Overhead 116,700 133,800 152,800 152,800 152,800 168,000 7415 Special Departmental Expense 0 11,894 16,000 16,000 15,000 20,000 7610 Uncollectible Accounts 4,910 4,156 5,000 5,000 5,000 5,000 TOTAL OPERATIONS & MAINTENANCE 4,684,112 5,073,783 5,799,900 5,887,400 5,691,000 6,106,300 CAPITAL OUTLAY 8060 Vehicles and Equipment 346 0 157,700 157,700 155,700 8,400 8210 Sanitary Sewer Lines 51,402 35,427 100,000 164,600 164,600 100,000 TOTAL CAPITAL OUTLAY 51,748 35,427 257,700 322,300 320,300 108,400 TOTAL 5,481,273 5,863,302 6,886,800 7,038,900 6,830,600 7,073,400 FUNDING SOURCE: SEWER UTILITY FUND ($7,073,400) L 23 Return to Table of Contents Public Works Program Purpose The City's storm drainage system includes 90 miles of storm drains and over 1,369 catch basins. The purpose of the Storm System Maintenance Program is to ensure that all drainage facilities are maintained properly in order to provide flood protection to private and public property. This Program also includes the National Pollutant Discharge Elimination System (NPDES) permits. Primary Activities The Storm System Maintenance Program maintains and cleans the storm drainage facilities, including catch basins, storm drains, culverts, storm drainage pipes, storm channels, and retarding basins within the City. The Program also manages the City's National Pollutant Discharge Elimination System permit as required by the Santa Ana Regional Water Quality Control Board which includes inspections, enforcement, and education. Significant Changes from Prior Year • Addition of part-time Maintenance Worker to assist with inspections. • Hickory Creek project has been constructed and maintenance of site will begin. Significant Items of Capital Outlay None Workload Indicators Number of: Total Catch Basins Total Miles of Storm Drains Storm Drain and Open Channels Inspection / Cleaning Storm Water Sampling (Bacteria) Construction Sites with Active Permits Permitted Business Inspections Equestrian Stewardship Inspections and Consultations Post Construction Inspections (NPDES) Actual Actual Actual Projected FY 2011-12 I FY 2012-13 I FY 2013-14 I FY 2014- 5 1,369 1,369 1,369 1,369 90 90 90 90 3,927 3,399 3,162 3,496 35 27 95 52 73 47 250 123 134 202 67 134 31 27 20 26 5 5 36 15� L 24 Public Works I<a=Mi+`�� ytau�ln:iu�taM * Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 1 0 164,068 187,000 193,800 I 266,000 I 422% Operations & Maintenance I 35,298 217,620 883,400 812,200 I 373,000 I (57.8%) Capital Outlay 1 0 0 0 0 1 0 1 0% Total 1 35,298 381,688 1,070,400 1,006,000 I 639,000 I (40.3%) (1) Percent Change: "14/15 Adjusted Budget' column compared to "15/16 Budget' column. "N/A" = Not Applicable. L 25 This page intentionally left blank. L 26 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM: STORM SYSTEM MAINTENANCE PROGRAM CODE 8121 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 0 94,813 105,400 105,400 111,900 139,500 1015 Part Time/Seasonal Wages 0 0 0 0 0 14,800 1020 Overtime Salaries 0 0 0 0 100 0 1540 Flexible Benefit Plan 0 69,255 81,600 81,600 81,800 111,700 TOTAL PERSONNEL 0 164,068 187,000 187,000 193,800 266,000 OPERATIONS & MAINTENANCE 2015 Conferences, Meetings, and Training 0 35 300 300 0 400 2030 Uniforms 0 170 200 200 0 1,800 3090 Professional Services 27,650 63,946 15,000 37,100 22,100 13,000 3115 Information Technology Service Charge 0 0 5,800 5,700 5,700 12,300 3190 Contractual Services 3,420 24,050 159,000 663,000 651,000 159,000 4410 Chemical Supplies 0 328 1,600 1,600 1,600 1,600 4430 Small Equipment and Tools 0 429 1,200 1,200 0 1,400 4445 Special Parts and Supplies 1,714 1,486 3,000 3,000 1,300 3,000 5315 Storm Drain Line Maintenance 1,664 0 1,000 1,000 0 2,000 5490 Other Structure Repair and Maintenance 550 109 600 600 600 600 5590 Equipment Maintenance 0 3,240 0 0 0 0 5620 Vehicle Rental 0 0 2,400 2,400 2,400 4,500 6035 Telephone 0 441 700 700 500 1,500 7225 Departmental Overhead 300 400 5,300 5,300 5,300 8,400 7415 Special Departmental Expense 0 0 2,300 2,300 200 2,500 7985 NPDES Permit Costs 0 122,986 159,000 159,000 121,500 161,000 TOTAL OPERATIONS & MAINTENANCE 35,298 217,620 357,400 883,400 812,200 373,000 TOTAL 35,298 381,688 544,400 1,070,400 1,006,000 639,000 FUNDING SOURCE: GENERAL FUND ($439,800) GAS TAX FUND ($4,500) WATER UTILITY FUND ($26,000) SEWER UTILITY FUND ($168,700) L 27 Return to Table of Contents Public Works Program Purpose The Street Maintenance Program provides maintenance of public improvements located in the right- of-way. This includes providing safe clean roads, sidewalks, curbs, and gutters. The energy cost for traffic control devices is a part of this Program. The Program provides preventive maintenance including street sweeping and repairs for approximately 200 miles of public streets through a combination of City work force and contract services. The management of approximately 10,900 street trees, not within the lighting and landscape districts, is also a part of this Program. The Street Maintenance Program assists the Engineering Department with the Pavement Management Program and provides the necessary field activities to identify and replace any unsafe curb, gutter, or sidewalk throughout the City. Primary Activities Through a combination of City staff and contractors, the Street Maintenance Program repairs street failures such as potholes, trench failures, cracks, water line repair patches, and general pavement failure. Curb, gutter, and sidewalk maintenance are also conducted using City personnel. In Fiscal Year 2015-16, staff will be preforming weed abatement of non -landscaped areas along roadways in- house. Tree trimming, street striping, traffic engineering requests, and street sweeping are achieved through contractual services and City workforce. The City's Street Maintenance crew performs sign installations, traffic control in support of emergencies, hazardous material spill response, and in- house repair of concrete replacement and street repairs. Staff also coordinates the outsourcing of large street repairs. The Program is also responsible for cleaning debris from public right-of-way. In addition, staff installs and removes Shop Chino Hills and Military Banners, as well as coordinates the Flag Replacement Program. The Streets Maintenance crew also performs road closures and places message boards to inform residents of special events such as the City's Boat Parade, DUI checkpoints, local filming, and other special events. Significant Changes from Prior Year • The Street Sweeping Enforcement Program was moved back to Public Works from the Community Services Budget during Fiscal Year 2014-15. • In-house roadside weed spraying is incorporated in this budget with the purchase of the new Service Truck equipped with Weed Spraying equipment. Significant Items of Capital Outlay • Annual Street Tree Replacement Project $ 5,000 • New 3500 Service Truck with Weed Spraying Equipment (47% share) $30,500 L 28 Public Works Workload Indicators Actual Actual Actual Projected Number of: FY 11/12 FY 12/13 FY 13/14 FY 14/15 Concrete Repair in Square Feet 21,790 22,614 I 16,791 20,000 Sign Inspections/Repair 275 195 I 230 325 Asphalt Repairs in Square Feet 21,824 21,344 I 17,862 17,000 Parking Citations issued 6,354 6,541 I 6,881 6,300 Legends Repainted 175 180 I 150 150 Budget Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Actual Adjusted Projected Budget Budqet Actual I Personnel 1 629,836 545,043 595,300 592,400 I 624,800 I I Operations & Maintenance 1 939,969 908,460 1,221,100 1,225,500 I 1,029,300 I I Capital Outlay 1 4,938 4,950 48,500 45,200 I 35,500 I 1 Total 1 1,574,743 1,458,453 1,864,900 1,863,100 I 1,689,600 I (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget' column. "N/A" = Not Applicable. Percent Change (1) 5.0% 1 (15.7%) 1 (26.8)% 1 (9.4)% 1 L 29 This page intentionally left blank. L 30 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM: STREET MAINTENANCE PROGRAM CODE 8300 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 352,589 297,534 289,500 321,100 318,400 331,600 1020 Overtime Salaries 5,852 5,443 8,100 8,100 6,600 8,100 1540 Fringe Benefits 271,395 242,066 243,400 266,100 267,400 285,100 TOTAL PERSONNEL 629,836 545,043 541,000 595,300 592,400 624,800 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 580 730 700 700 700 800 2015 Conferences, Meetings, and Training 40 30 1,000 1,000 1,000 3,600 2030 Uniforms 5,002 4,726 5,000 6,700 5,400 5,300 3020 Financial Services 22,173 23,094 22,200 22,200 22,300 21,200 3190 Contractual Services 11,200 14,891 16,500 16,500 16,500 9,700 4245 Traffic Signs 20,349 19,579 20,500 20,500 20,500 20,500 4430 Small Equipment and Tools 10,881 2,029 2,000 2,000 2,000 6,000 4445 Special Parts and Supplies 16,928 32,283 16,000 16,000 16,100 16,000 4450 Reference Material 61 0 200 200 200 200 5012 Tree Maintenance 64,614 54,471 64,700 74,300 74,300 64,700 5110 Street Repair and Maintenance 34,830 26,242 35,000 105,000 105,000 35,000 5111 Street Sweeping 182,785 193,627 215,000 215,000 215,000 215,000 5112 Pavement Striping 3,216 2,664 3,000 3,000 3,000 3,000 5590 Equipment Maintenance 0 0 500 500 500 500 5620 Vehicle Rental 129,200 112,504 119,500 119,500 119,500 132,300 6015 Electricity 32,408 32,309 36,200 36,200 36,200 37,000 6020 Street Light Power 194,746 179,111 209,000 209,000 209,000 213,200 6035 Telephone 12,983 11,885 12,900 14,200 14,700 14,100 7220 Administrative Overhead 156,600 159,100 321,300 321,300 321,300 190,900 7225 Departmental Overhead 37,000 38,000 37,300 37,300 37,300 40,300 7610 Uncollectible Accounts 4,373 1,014 0 0 5,000 0 TOTAL OPERATIONS & MAINTENANCE 939,969 908,460 1,138,500 1,221,100 1,225,500 1,029,300 CAPITAL OUTLAY 8040 Improvements other than Building 4,938 4,950 5,000 5,000 5,000 5,000 8060 Vehicle and Equipment 0 0 43,500 43,500 40,200 30,500 TOTAL CAPITAL OUTLAY 4,938 4,950 48,500 48,500 45,200 35,500 TOTAL 1,574,743 1,458,453 1,728,000 1,864,900 1,863,100 1,689,600 FUNDING SOURCE: GAS TAX($1,160,800) GENERAL FUND - Street Sweeping Ticketing($85,500) MEASURE I FUND ($38,900) STREET SWEEPING ASSESSMENTS ($323,500) SLEEPY HOLLOW ASSESSMENTS ($500) WATER UTILITY FUND ($80,400) L31 Return to Table of Contents Public Works Program Purpose The Water system consists of more than 220 miles of water lines, more than 21,600 individual water connections, 19 reservoirs, 12 wells, 19 pump stations, and hydropneumatic stations. The Water Program procures, operates, and maintains a reliable water supply to ensure a consistent delivery to its residents and businesses. Maintaining the integrity of the distribution system and storage facilities ensures a dependable, adequate means to provide this service to its customers. Primary Activities The Water Program ensures that all Federal and State water quality requirements for potable water are being met or surpassed through the testing and treatment of its water supply. The Water Program develops and implements preventative maintenance programs for all City -owned water infrastructure including pipelines, water wells, booster stations, and storage facilities. Significant Changes from Prior Year • Summarized Water purchase costs have increased by $531,900. Water purchase costs include water costs associated with Chino Basin Desalter Authority, Chino Basin Watermaster, Inland Empire Utilities Agency, Monte Vista Water District, and the Water Facilities Authority. • Contractual Services have been increased $40,000 for Pressure Reducing Valve (PRV) maintenance. A pro -active maintenance program has been initiated. • Professional Services have increased $172,000 for expenses related to the Water Rate Study and Proposition 218 process. • Street Repair and Maintenance costs have increased $42,800. Due to the aging infrastructure there has been an increase in main and service line leaks. • Distribution Plant Maintenance costs have been increased $115,000. This is due to an increase in main and service lines leaks and repairs. • Equipment Maintenance costs have been increased $47,400 to fund a pro -active well and booster maintenance program. • Pumping Power costs have decreased $407,000 even though Edison is instituting a 6% rate increase. This reduction is due to decreased electrical demand and pumping curtailments. Significant Items of Capital Outlay • None Workload Indicators Water Production (Wells, Purchased, Import) Acre Feet * Recycled Water Distributed, Acre Feet* Contracts issued Water Samples Taken PRV's Maintained City Backflow Devices Tested Actual Actual Actual Projected FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 15,207 15,185 15,859 15,962 1,566 1,890 2,002 2,100 5 5 10 30 1,802 2,135 2,052 1,996 1 3 2 10 0 50 85 150 L 32 Workload Indicators City Backflow Devices Repaired / Replaced Customer Inquiries (Delinquents and Re- connects) Meter Installations (New Service and Replacements) Service Maintenance (Meter Boxes, Meter Leaks, Angle Stop Repairs, Etc.) Main and Service Line Leaks Fire Hydrant / Air -Vac Damages Fire Hydrant Maintenance (Rebuilds, Paint, Cap Replacement, Etc.) Dead End Flushing Valve Exercising (Number of Valves Operated) Mainline Valve Repair / Replacement Dig Alert Tickets Received and Marked *One acre foot of water is equal to 325,851 gallons of water. Actual FY 2011-12 Actual FY 2012-13 Actual FY 2013-14 Projected FY 2014-15 0 14 26 48 1,926 1,938 2,098 1,987 334 448 935 572 1,135 1,116 1,191 1,147 86 1 81 1 82 1 130 40 1 47 1 501 46 34 28 27 30 5801 5831 591 1 585 0 0 320 700 942230 2,772 2,460 2,648 2,627 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Actual Adjusted Projected Budget Budget Actual Personnel 2,285,947 2,275,730 2,498,700 2,338,900 2,497,000 Operations & Maintenance 20,464,608 21,303,121 21,085,500 19,935,400 21,527,800 Capital Outlav 985,415 967,658 271,100 267,100 126,000 Total 23,735,970 24,546,509 23,855,300 22,541,400 24,150,800 (1) Percent Change: "14/15 Adjusted Budget" column compared to "15/16 Budget" column. "N/A" = Not Applicable. Percent Change(1) L 33 CITY OF CHINO HILLS ANNUALBUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: WATER 8110-8113 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 1,244,415 1,220,027 1,327,200 1,327,200 1,249,500 1,304,700 1015 Part-Time/Seasonal Wages 8,894 10,366 21,900 21,900 14,800 20,200 1020 Overtime Salaries 41,510 35,919 52,300 52,300 41,600 53,300 1540 Flexible Benefit Plan 991,128 1,009,418 1,097,300 1,097,300 1,033,000 1,104,400 TOTAL PERSONNEL 2,285,947 2,275,730 2,498,700 2,498,700 2,338,900 2,482,600 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 3,018 2,030 4,300 4,300 3,200 3,100 2015 Conferences, Meetings, and Training 648 549 4,400 4,400 3,200 5,400 2030 Uniforms 15,141 14,413 18,400 18,400 18,800 21,800 3010 Legal Services 11,134 22,950 90,000 90,000 30,000 80,000 3020 Financial Services 35,516 42,873 66,900 66,900 66,900 57,700 3090 Professional Services 95,800 165,555 300,000 417,500 310,000 472,000 3115 Information Technology Service Charge 62,519 63,200 75,600 75,800 75,500 82,800 3190 Contractual Services 149,370 177,619 186,200 186,200 191,200 247,400 4010 Legal Advertising 257 467 800 800 200 800 4030 Printing & Photocopying 4,321 267 8,500 8,500 1,200 4,000 4035 Postage & Express Delivery 3,860 11 6,900 6,900 700 700 4245 Traffic Signs 0 607 2,000 2,000 1,800 2,500 4410 Chemical Supplies 12,015 7,006 59,400 59,400 58,200 60,800 4430 Small Equipment and Tools 6,955 5,776 13,300 13,300 14,100 23,900 4445 Special Parts and Supplies 48,472 54,440 55,100 55,100 55,000 60,000 4450 Reference Materials and Services 388 0 1,200 1,200 800 1,200 5010 Parks and Landscape 4,259 4,259 1,000 1,000 1,000 1,000 5020 Building and Structure Maintenance 252 1,518 1,800 1,800 1,800 9,300 5110 Street Repair& Maint 87,655 116,126 77,200 77,200 120,000 120,000 5220 Water Lines & Main Maintenance 9,890 68,404 137,000 137,000 122,000 137,000 5225 Meter Maintenance 12,368 3,354 22,000 22,000 27,000 32,000 5235 Distribution Plant Maintenance (Emergent 104,938 70,304 100,000 100,000 97,000 215,000 5490 Other Structural Repair and Maintenance 0 0 2,000 2,000 1,000 5,000 5590 Equipment Maintenance 89,385 97,213 116,800 116,800 96,000 164,200 5620 Vehicle Rental 632,000 682,983 584,500 584,500 584,700 540,700 5625 Equipment Rental 889 55 2,500 2,500 2,000 3,500 5690 Other Rental 139 0 200 200 0 200 6010 Water 6,032,386 5,994,615 7,561,900 7,561,900 7,705,400 5,943,500 6011 Water JT Venture Fix Costs 3,297,433 3,317,119 3,895,000 3,895,000 3,384,000 1,165,400 6012 Water Costs - Fixed 346,951 487,804 600,000 600,000 500,000 500,000 6013 Water Costs -Chino Basin Desalter 0 0 0 0 0 3,802,400 6014 Water -Recycled 0 0 0 0 0 703,500 6016 Water- Recharge to Basin 0 0 0 0 0 474,000 6025 Electricity 820,128 761,876 1,407,000 1,407,000 900,000 1,000,000 6030 Gas 582 557 700 700 800 800 6035 Telephone 10,570 9,022 14,000 14,000 12,500 9,000 7010 Interest Payments 738,326 681,022 552,300 552,300 552,300 485,500 7015 Principal Payments 1,230,000 1,645,000 1,670,000 1,670,000 1,670,000 1,735,000 7050 Debt Issue Expense 356,959 0 0 0 0 0 7121 Loss on Disposal of Asset 0 94,418 0 0 0 0 7220 Administrative Overhead 1,717,200 2,125,100 2,761,700 2,761,700 2,761,700 2,739,300 7225 Departmental Overhead 489,200 476,500 513,700 513,700 513,700 562,100 7415 Special Departmental Expense 0 23,144 33,500 33,500 31,700 36,200 7610 Uncollectible Accounts 25,391 18,842 20,000 20,000 20,000 20,000 7810 Water Conservation Program 10,803 -23 0 0 0 0 TOTAL OPERATIONS & MAINTENANCE 16,467,118 17,236,975 20,967,800 21,085,500 19,935,400 21,528,700 L 34 CITY OF CHINO HILLS ANNUAL BUDGET ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: WATER 8110-8113 FY 2012-13 FY 2013-14 FY 2014-15 FY 2014-15 FY 2014-15 FY 2015-16 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET CAPITAL OUTLAY 8060 Vehicles and Equipment 73,144 232,477 0 165,100 165,100 0 8420 Water Meters 912,271 637,159 106,000 106,000 102,000 126,000 8450 Water Supply Facilities 0 63,500 0 0 0 0 9041 Equity Interest Loss in WFA 0 34,522 0 0 0 0 TOTAL CAPITAL OUTLAY 985,415 967,658 106,000 271,100 267,100 126,000 TOTAL 19,738,480 20,480,363 23,572,500 23,855,300 22,541,400 24,137,300 FUNDING SOURCE: WATER UTILITY FUND ($24,137,300) L 35 This page intentionally left blank. L 36 T �' ,,, _Aw„ . — —��ts� Diu =� �. �r� Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015-16 The Capital Improvement Program (CIP) for Fiscal Year 2015-16 is fully funded and will utilize a combination of developer impact fees, general and special revenues, and, in some cases, existing reserves to complete the needed improvements. The proposed resources that will be used to support the Fiscal Year 2015-16 CIP are included in this section following this page. Enhanced revenues and additional funding sources will be necessary to achieve funding for completion of the long-term program. This year's portion of the long-term CIP includes projects carried over from the 2014-15 Fiscal Year plus new projects totaling $25,866,400. Streets $15,098,900 Public Facilities $186,000 Parks/Open Space $2,162,300 Water $5,863,400 Recycled Water $225,000 Sewer/Storm Drain $2,330,800 Total $25,866,400 General Fund $2,235,000 Los Serranos Road Trust $81,200 Measure 1 $2,340,700 Gas Tax 7360 Fund (183) $1,423,600 Community Development Block Grant $488,700 FHWA Grant $3,798,800 Safe Routes to School Grant $1,226,300 ATP Grant $1,732,000 HSIP Grant $338,100 FEMA Grant $217,000 San Bernardino Co. Flood Control Dist. Grant $1,492,800 Department of Water Resources Grant $58,200 Chino Basin Watermaster Grant $246,500 McCoy Trust $70,000 P&L Administration $26,900 Sewer Facilities Fee $178,800 Water Facilities Fee $506,600 Water Utility Fund $5,309,200 Sewer Utility Fund $1,725,000 Community Facilities District 10 $349,900 Community Facilities District $2,021,100 Total $25,866,400 AE This page intentionally left blank. ►RAii► Return to Table of Contents CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Balance Project No. Project Name Remaining New Total Streets: 800364 Fairfield Ranch Road - Phase 2 400,300 - 400,300 S08005 Pine Ave Extension 200 - 200 S09009 Los Serranos Infrastructure Improvements - SRTS - Cycle 2 944,800 - 944,800 S09010 SR-71 Off Ramp Extension 175,000 - 175,000 S12009 Los Serranos Infrastructure Improvements - SRTS 3 582,100 - 582,100 S14007 Butterfield Ranch Road Rehabilitation 1,423,600 - 1,423,600 S14009 Raised Median on Pipeline Avenue 373,600 - 373,600 S15001 Street Improvements Program -Annual (FY 2014-15) 900,000 - 900,000 S15008 Los Serranos Infrastructure -ATP 1,747,000 - 1,747,000 S15009 Peyton Drive and English Channel - Phase 3 7,100,000 - 7,100,000 New Street Improvements Program -Annual (FY 2015-16) - 900,000 900,000 New Sidewalk Replacement Program-Annual(FY 2015-16) - 100,000 100,000 New Striping Program -Annual (FY 2015-16) - 50,000 50,000 New ADA Compliance Program - Annual (FY 2015-16) - 150,000 150,000 New Traffic Signal LED Replacement Program - Annual (FY 2015-16) - 30,000 30,000 New Lower Los Serranos Street Light Improvements - 182,300 182,300 New Traffic Mitigation Fee Study - 40,000 40,000 Total Streets $ 13,646,600 $ 1A52,300 $ 15,098,900 Public Facilities: F14002 Install Transfer Switch for Emergency Generator 15,000 - 15,000 F14003 McCoy Announcer Booth 70,000 - 70,000 F15001 City Yard Security Fencing Upgrade 85,000 - 85,000 New City Yard Rehabilitation - 16,000 16,000 Total Facilities $ 170,000 $ 16,000 $ 186,000 Parks/Open Space: 800394 English Springs Park Restroom 162,300 - 162,300 800212 Bird Farm Park - 2,000,000 2,000,000 Total Parks and Open Space $ 162,300 $ 2,000,000 $ 2,162,300 Water: 800162 Supervisory Control & Data Acquisition System (SCADA) - Water 353,100 - 353,100 W06002 Arsenic Remeciation in City Well 15B 92,100 - 92,100 W07003 Upgrade Pressure Reducing Stations 667,600 - 667,600 W08001 Well 16 ASR 558,200 - 558,200 W09002 Well No. 5 Upgrade 1,682,100 - 1,682,100 W11004 Reservoir No. 18 78,500 - 78,500 W12004 Chlorination Station 100,000 - 100,000 W13003 R-19 Electrical 50,000 - 50,000 W14002 Sleepy Hollow Water Main Replacement 2,063,800 - 2,063,800 W14003 Emergency Generator Connectors 168,000 - 168,000 W14004 R2/R6 Evaluation/Repair 50,000 - 50,000 Total Water $ 5,863,400 $ - $ 5,863,400 Recycled Water: W07002 Intermediate Zone Recycled Water Reservoir 75,000 - 75,000 W13004 R-20 Rehabilitation 150,000 - 150,000 Total Recycled Water $ 225,000 $ - $ 225,000 KAK CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Balance Project No. Project Name Remaining New Total Sewer/Storm Drains: 800326 Los Serranos Channel Mitigation 182,800 - 182,800 D07004 Sewer Main Repair - Boys Republic 250,000 - 250,000 D08002 Pipeline Avenue Sewer Modification 200,000 - 200,000 D10001 Butterfield Ranch Lift Station 379,700 - 379,700 D10002 Pomona Rincon Lift Station Upgrade 450,500 - 450,500 D11002 Supervisory Control & Data Acquisition System (SCADA) - Sewer 178,800 - 178,800 D12008 Los Serranos Infrastructure Improvements - Phase 2B 289,000 - 289,000 D13001 Sewer System Deficiency Study - 25,000 25,000 D13002 Repair of Sewer on Boys Republic and Grand Avenue 75,000 - 75,000 D13004 Repair of Sewer between Calle Verano and Carbon Canyon Road 100,000 - 100,000 New Butterfield Force Main Road - 200,000 200,000 Total Sewer/Storm Drains $ 2,105,800 $ 225,000 $ 2,330,800 Total FY 2015-16 Projects $ 22,173,100 $ 3,693,300 $ 25,866,400 WA r, Return to Table of Contents CITY OF CHINO HILLS CAPITAL IMPROVEMENT PROGRAM PROJECT SUMMARY Project Project No. Proiect Name Projected Actual Streets: S13004 Street Improvements FY 2012-13 748,500 S14001 Street Improvements FY 2013-14 989,300 S14003 Striping Program FY 2013-14 18,000 S14004 ADA Compliance Program FY 2013-14 60,900 S14006 Traffic Speed Survey 36,800 S15002 Sidewalk Replacement Program FY 2014-15 100,000 S15003 Striping Program FY 2014-15 50,000 S15004 ADA Compliance Program FY 2014-15 150,000 S15005 Traffic signal LED Replacement Program FY 2014-15 30,000 S15006 Traffic Signal Controller Upgrade Program FY 2014-15 25,000 S15007 Grand Avenue Rehabilitation 1,500,000 Total Streets $ 3,708,500 Public Facilities: F07002 Chino Hills Community Center 9,095,200 F14001 Temperature Alarm 5,900 Total Public Facilities $ 9,101,100 Parks and Open Space: P15001 Rehab Community Park Center Planter 20,000 Total Parks and Open Space $ 20,000 Water: W11001 Pump to Waste Lines 180,000 W12001 Pave Access Roads 271,800 W13001 Rolling Ridge Mainline Replacement- Phase III 826,000 Total Water $ 1,277,800 Sewer/Storm Drains: D13005 Los Serranos Infrastructure Improvements - County Club Drive Storm Drain 202,900 Total Sewer/Storm Drains $ 202,900 Total FY 2014-15 Completed Projects $ 14,310,300 MA This page intentionally left blank. ►IR. Return to Table of Contents FY 2015-16 Capital Improvement Program Detail Project Name: Fairfield Ranch Road - Phase 2 Project Number: 800364 Program Year Initiated: FY 2000-01 Construction Year: FY 2018-19 Project Description: Roadway and drainage improvements on Fairfield Ranch Road between its current terminus near Big League Dreams of Chino Hills Sports Park and Pine Avenue. Funding Source: Transportation and Community System Preservation Grant (FHWA Grant) — $50,400; Community Facilities District (CFD) No. 10 - $349,900 FY 2015-16 Budget: $ 400,300 Expenditures to Date: $ 318,800 Funding to Date: $ 719,100 Current funding is for environmental clearance and preliminary engineering only. Total Project Estimate Project Name: Project Number: Program Year Initiated Construction Year: Project Description: Funding Source: $4,042,000 Pine Avenue Extension S08005 FY 2007-08 FY 2019-20 Extend and realign Pine Avenue between State Route 71 in Chino Hills and El Prado Road in Chino. City of Chino has the lead as they received Federal transportation funds for this project. Measure I FY 2015-16 Budget: $ 200 Expenditures to Date: $ 2,800 Funding to Date: $ 3,000 Initial funding is for coordination with Chino. Total Project Estimate: $4,201,000 1WAN �.Y1:�4�1.�IKauiuuiud� Project Name: Project Number: Program Year Initiated Construction Year: Project Description: Funding Source: FY 2015-16 Budget: Expenditures to Date: Funding to Date: Total Project Estimate Los Serranos Infrastructure Improvements — SRTS — Cycle 2 S09009 FY 2008-09 FY 2015-16 Construct sidewalks, ADA access ramps, curb/gutter, and install street lights on portions of Country Club Drive, Esther Street, and Williams Avenue in the Los Serranos area. Safe Routes to School Grant - $764,200; Community Development Block Grant (CDBG) — $114,400; General Fund (Agency Road Trust) - $66,200 $ 944,800 $ 107,200 $1,052,000 $1,052,000 Project Name: SR-71 Off Ramp Extension Project Number: S09010 Program Year Initiated: FY 2008-09 Construction Year: FY 2015-16 Project Description: Widen off ramp at Grand Avenue and SR-71. Funding is the City's fixed contribution to a larger Caltrans project. Funding Source: Measure I FY 2015-16 Budget: $175,000 Total Project Estimate: $175,000 AU. r.`11:a4�l.�IKuuiuuiaai Project Name: Project Number: Program Year Initiated Construction Year: Project Description: Funding Source: FY 2015-16 Budget: Expenditures to Date: Funding to Date: Total Project Estimate Project Name: Project Number: Program Year Initiated Construction Year: Project Description: Funding Source: FY 2015-16 Budget: Expenditures to Date: Funding to Date: Total Project Estimate Los Serranos Infrastructure Improvements — SRTS 3 S12009 FY 2011-12 FY 2016-17 Installation of curb, gutter, sidewalk, curb ramps, minor necessary storm drain improvements, and street lighting on Los Serranos Boulevard between Pipeline Avenue and Bird Farm Road. Safe Routes to School Grant - $462,100; Community Development Block Grant (CDBG) - $120,000 $582,100 $ 61,600 $643,700 $643,700 Butterfield Ranch Road Rehabilitation S14007 FY 2013-14 FY 2013-14 Rehabilitate Butterfield Ranch Road from Soquel Canyon Parkway to Shady View Drive. Gas Tax 7360 Fund $1,423,600 $ 426,400 $1,850,000 $1,850,000 1M Project Name: Raised Median on Pipeline Avenue Project Number: S14009 Program Year Initiated: FY 2014-15 Construction Year: FY 2015-16 Project Description: Install raised median on Pipeline Avenue in the area adjacent to the Vons Shopping Center. Funding Source: Highway Safety Improvement Program (HSIP) Grant - $338,100; Measure I - $35,500 FY 2015-16 Budget: $373,600 Expenditures to Date: $ 2,200 Funding to Date: $375,800 Total Project Estimate: $375,800 Project Name: Street Improvements Program (Annual — FY 2014-15) Project Number: S15001 Program Year Initiated: FY 2014-15 Construction Year: FY 2015-16 Project Description: Annual overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I FY 2015-16 Budget: $1,000,000 Total Project Estimate: $1,000,000 Project Name: Los Serranos Infrastructure —ATP Project Number: S15008 Program Year Initiated: FY 2014-15 Construction Year: FY 2015-16 Project Description: Construction of sidewalks with access ramps, curb and gutter, and street lights in the Los Serranos neighborhood: Mariposa Avenue, Carmelita Avenue, Fairway Boulevard, Yorba Avenue, Murray Avenue, Esther Street, Ethel Street, Cecelia Street, Avery Street, Pheasant Street, and Quail Street. Funding Source: Active Transportation Program Grant - $1,732,000; General Fund (Agency Road Trust) - $15,000 FY 2015-16 Budget: $1,747,000 Total Project Estimate: $1,747,000 r.`11:a4�l.�IKuuiuuiarii Project Name: Peyton Drive and English Channel — Phase 3 Project Number: S15009 Program Year Initiated: FY 2014-15 Construction Year: FY 2014-15 Project Description: Widening Peyton Drive from Eucalyptus Avenue to Chino Hills Parkway, construction of a box culvert and inlet/outlet transition on English Channel at Peyton Drive south of Eucalyptus Avenue. Funding Source: SAFETEA-LU Grant (FHWA Grant) - $3,748,400; San Bernardino County Flood Control District Grant - $1,492,800; CFD 2 Community Facilities District (CFD) No. 2 - $1,858,800 FY 2015-16 Budget: $7,100,000 Total Project Estimate: $7,100,000 Project Name: Street Improvements Program (Annual — FY 2015-16) Project Number: New Program Year Initiated: FY 2015-16 Construction Year: FY 2015-16 Project Description: Annual overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I FY 2015-16 Budget: $900,000 Funding to Date: New Total Project Estimate: $900,000 Project Name: Sidewalk Replacement Program (Annual — FY 2015-16) Project Number: New Program Year Initiated: FY 2015-16 Construction Year: Annual Project Project Description: Annual program to replace damaged sidewalk throughout the City. Funding Source: Measure I FY 2015-16 Budget: $100,000 Funding to Date: New Total Project Estimate: $100,000 M11 r.`11':14�1.�IKuuiuuiadi Project Name: Striping Program (Annual — FY 2015-16) Project Number: New Program Year Initiated: FY 2015-16 Construction Year: Annual Project Project Description: Annual maintenance of striping and pavement markings throughout the City. Funding Source: Measure I FY 2015-16 Budget: $50,000 Funding to Date: New Total Project Estimate: $50,000 Project Name: ADA Compliance Program (Annual — FY 2015-16) Project Number: New Program Year Initiated: FY 2015-16 Construction Year: Annual Project Project Description: Program to systematically upgrade public right of way access in compliance with the Americans with Disabilities Act (ADA). Funding Source: Measure I FY 2015-16 Budget: $150,000 Funding to Date: New Total Project Estimate: $150,000 Project Name: Traffic Signal LED Replacement Program (Annual — FY 2015-16) Project Number: New Program Year Initiated: FY 2015-16 Construction Year: Annual Project Project Description: This program will systematically replace traffic signal LED lenses over seven years. Fourth year of a seven-year program. Funding Source: Measure I FY 2015-16 Budget: $30,000 Funding to Date: New Total Project Estimate: $30,000 1AWA Project Name: Lower Los Serranos Street Light Improvements Project Number: New Program Year Initiated: FY 2015-16 Construction Year: FY 2015-16 Project Description: Install street lights, grind and AC cap on Mesa Blvd., Brookview Ct., and Monterey Ave. Funding Source: Community Development Block Grant (CDBG) FY 2015-16 Budget: $182,300 Funding to Date: New Total Project Estimate: $182,300 Project Name: Traffic Mitigation Fee Study Project Number: New Program Year Initiated: FY 2015-16 Construction Year: FY 2015-16 Project Description: A study for Traffic Mitigation Fee. Funding Source: FY 2015-16 Budget: Funding to Date: Total Project Estimate General Fund $40,000 New $40,000 M13 Project Name: Install Transfer Switch for Emergency Generator Project Number: F14002 Program Year Initiated: FY 2013-14 Construction Year: FY 2015-16 Project Description: Installation of previously acquired manual transfer switch. Funding Source: General Fund - $3,000; P&L Administration - $3,000; Water Utility Fund - $6,000; Sewer Utility Fund - $3,000 FY 2015-16 Budget: $15,000 Total Project Estimate: $15,000 Project Name: McCoy Announcer Booth Project Number: F14003 Program Year Initiated: FY 2013-14 Construction Year: FY 2015-16 Project Description: Upgrade the McCoy announcer stand which does not comply with ADA standards, has no climate control, and lacks technological adaptations. Funding Source: Grant (McCoy Trust) FY 2015-16 Budget: $70,000 Total Project Estimate: $70,000 Project Name: City Yard Security Fencing Upgrade Project Number: F15001 Program Year Initiated: FY 2014-15 Construction Year: FY 2015-16 Project Description: Extend 745 feet of perimeter fencing to an overall height of 9 feet; extend one automatic rolling gate to 8'6"; remove one chain link rolling gate and install one new 8'6" tall tubular steel rolling gate; and install recess gate tracks on both rolling gates. Funding Source: General Fund - $7,200; P&L Administration - $20,200; Water Utility Fund - $18,100; Sewer Utility Fund - $39,500 FY 2015-16 Budget: $85,000 Total Project Estimate: $85,000 TAW l■ia�r�fS r�f���li�.�IK•�uii�uia.�■ Project Name: Project Number: Program Year Initiated Construction Year: Project Description: Funding Source: FY 2015-16 Budget: Fund to Date: Total Project Estimate City Yard Rehabilitation New FY 2015-16 FY 2015-16 Replace the flooring in the men's restroom, replace countertops, and repaint hallways and select offices. General Fund - $2,000; P&L Administration - $3,700; Water Utility Fund - $8,000; Sewer Utility Fund - $2,300 $16,000 New $16,000 M15 Project Name: English Springs Park Restroom Project Number: 800394 Program Year Initiated: FY 2003-04 Construction Year: FY 2015-16 Project Description: Construction of additional restroom facilities at English Springs Park. Part of the Park Construction Improvement Program. Funding Source: Community Facilities District (CFD) No. 2 FY 2015-16 Budget: $162,300 Expenditures to Date: $ 7,700 Funding to Date: $170,000 Current funding is for design only. Total Project Estimate: $735,000 Project Name: Bird Farm Park Project Number: 800212 Program Year Initiated: FY 1998-99 Construction Year: FY 2015-16 Project Description: Development of a community park in the Los Serranos neighborhood, including environmental, design, and construction. Funding Source: General Fund FY 2015-16 Budget: $2,000,000 Expenditures to Date: $ 18,900 Funding to Date: $2,018,900 Total Project Estimate: $2,018,900 1AMU Project Name: Supervisory Control & Data Acquisition System (SCADA) - Water Project Number: 800162 Program Year Initiated: FY 1997-98 Construction Year: FY 2009-10 Project Description: This on -going project will expand/modify the citywide telemetry system for water facilities. Funding Source: Water Facilities Fee Fund FY 2015-16 Budget: $353,100 Expenditures to Date: $479,200 Funding to Date: $832,300 Total Project Estimate: $832,300 Project Name: Arsenic Remediation in City Well 15B Project Number: W06002 Program Year Initiated: FY 2005-06 Construction Year: FY 2014-15 Project Description: Design and construct improvements to provide arsenic remediation at City well 15B. Funding Source: Water Utility Fund FY 2015-16 Budget: $ 92,100 Expenditures to Date: $1,107,900 Funding to Date: $1,200,000 Total Project Estimate: $1,200,000 Project Name: Upgrade Pressure Reducing Stations Project Number: W07003 Program Year Initiated: FY 2006-07 Construction Year: FY 2014-15 Project Description: Upgrade pressure reducing stations identified in Water Master Plan. Funding Source: FY 2015-16 Budget: Expenditures to Date: Funding to Date: Total Project Estimate Water Utility Fund $667,600 $ 87,400 $755,000 $755,000 1M r�Y �14:a1K•�uiuuiad� Project Name: Well 16 ASR Project Project Number: W08001 Program Year Initiated: FY 2007-08 Construction Year: FY 2014-15 Project Description: Aquifer Storage Recovery (ASR) at Well 16; includes system connection as necessary. Funding Source: Department of Water Resources Grant - $58,200; Chino Basin Watermaster Grant - $246,500; Water Utility Fund - $253,500 FY 2015-16 Budget: $558,200 Expenditures to Date: $272,900 Funding to Date: $831,100 Total Project Estimate: $831,100 Project Name: Well No. 5 Upgrades Project Number: W09002 Program Year Initiated: FY 2008-09 Construction Year: FY 2015-16 Project Description: Update the nitrate treatment system, replace the nitrate treatment media, and install a water softener to address high calcium levels, Funding Source: Water Utility Fund FY 2015-16 Budget: $1,682,100 Expenditures to Date: $ 25,800 Funding to Date: $1,707,900 Total Project Estimate: $1,707,900 Project Name: Reservoir No. 18 Project Number: W11004 Program Year Initiated: FY 2003-04 Construction Year: FY 2017-18 Project Description: Construct a new domestic water reservoir in the H1 pressure zone. Funding Source: Water Facilities Fee Fund FY 2015-16 Budget: $ 78,500 Expenditures to Date: $ 146,200 Funding to Date: $ 224,700 Initial funding is for design only. Total Project Estimate: $4,579,700 1Z :3 r�i_Ii4:alKauiuuiad� Project Name: Chlorination Station Project Number: W12004 Program Year Initiated: FY 2011-12 Construction Year: FY 2015-16 Project Description: Construct a chlorination station for water received via the Monte Vista WD transmission line. Funding Source: Water Utility Fund FY 2015-16 Budget: $100,000 Total Project Estimate: $100,000 Project Name: R-19 Electrical Project Number: W13003 Program Year Initiated: FY 2012-13 Construction Year: FY 2015-16 Project Description: Bring electrical service to the R-19/R-20 Reservoir site to support cathodic protection. Funding Source: Water Utility Fund FY 2015-16 Budget: $50,000 Total Project Estimate: $50,000 Project Name: Sleepy Hollow Water Main Replacement Project Number: W14002 Program Year Initiated: FY 2013-14 Construction Year: FY 2014-15 Project Description: Upgrade water mains and fire hydrants in the Sleepy Hollow area. Funding Source: FY 2015-16 Budget: Expenditures to Date: Funding to Date: Total Project Estimate Water Utility Fund $2,063,800 $ 86,200 $ 2,150,000 $2,150,000 1ANNG r�Y �14:a1K•�uiuuiad� Project Name: Emergency Generator Connectors Project Number: W14003 Program Year Initiated: FY 2013-14 Construction Year: FY 2015-16 Project Description: Install new and replace existing transfer switch -units at Well Nos. 1A, 15, and 17 and Booster No. 9. Funding Source: Water Utility Fund FY 2015-16 Budget: $168,000 Total Project Estimate: $168,000 Project Name: R2/R6 Evaluation/Repair Project Number: W14004 Program Year Initiated: FY 2013-14 Construction Year: FY 2015-16 Project Description: Conduct seismic/structural evaluations and make necessary repairs as needed. Funding Source: Water Utility Fund FY 2015-16 Budget: $50,000 Total Project Estimate: $50,000 TAM Project Name: Intermediate Zone Recycled Water Reservoir Project Number: W07002 Program Year Initiated: FY 2006-07 Construction Year: FY 2016-17 Project Description: Construct a two million gallon recycled water reservoir to serve intermediate zone located southwest of Soquel Canyon Parkway and Pipeline Avenue. Funding Source: Water Facilities Fee Fund FY 2015-16 Budget: $ 75,000 Expenditures to Date: $ 244,400 Funding to Date: $ 319,400 Current funding is for design only. Total Project Estimate: $2,588,400 Project Name: R-20 Rehabilitation Project Number: W13004 Program Year Initiated: FY 2012-13 Construction Year: FY 2015-16 Project Description: Drain, scrape and repaint interior of Reservoir No. 20 and install cathodic protection to preclude future tank damage. Funding Source: Water Utility Fund FY 2015-16 Budget: $150,000 Total Project Estimate: $150,000 1A Project Name: Los Serranos Channel Mitigation Project Project Number: 800326 Program Year Initiated: FY 2000-01 Construction Year: Ongoing Project Description: A mitigation project to create nine acres of wildlife habitat includes mitigation monitoring. Funding Source: General Fund FY 2015-16 Budget: $ 182,800 Expenditures to Date: $1,052,600 Funding to Date: $1,235,400 Total Project Estimate: $1,235,400 Funding Project Name: Sewer Main Repair — Boys Republic Project Number: D07004 Program Year Initiated: FY 2006-07 Construction Year: FY 2015-16 Project Description: Repair 18-inch clay joint on sewer main at Boys Republic vicinity Eucalyptus Avenue and Little Chino Creek. Funding Source: Sewer Utility Fund FY 2015-16 Budget: $250,000 Total Project Estimate: $250,000 Project Name: Pipeline Avenue Sewer Modification Project Number: D08002 Program Year Initiated: FY 2008-09 Construction Year: FY 2015-16 Project Description: Construct access to sewer line from Pipeline Avenue south of Country Club Drive to make it more accessible Funding Source: Sewer Utility Fund FY 2015-16 Budget: $200,000 Expenditures to Date: $ 1,400 Funding to Date: $201,400 Total Project Estimate: $201,400 ZA "A �.�al�Y4:al.`III:a�u�l:a!u�i.�IK•�uii�uiu��� Project Name: Butterfield Ranch Lift Station Project Number: D10001 Program Year Initiated: FY 2009-10 Construction Year: FY 2015-16 Project Description: Install telemetry system including pump controls and alarming features. Funding Source: Sewer Utility Fund FY 2015-16 Budget: $379,700 Expenditures to Date: $ 20,300 Funding to Date: $400,000 Total Project Estimate: $400,000 Project Name: Pomona Rincon Lift Station Upgrade Project Number: D10002 Program Year Initiated: FY 2009-10 Construction Year: FY 2015-16 Project Description: Upgrade existing facility with new pumps, additional telemetry, level sensing system, flow meter, and modifications to wet well as identified in the Pomona Rincon Lift Station Evaluation Study. Funding Source: FY 2015-16 Budget: Expenditures to Date: Funding to Date: Total Project Estimate Sewer Utility Fund $450,600 $ 35,400 $486,000 $486,000 Project Name: Supervisory Control & Data Acquisition System (SCADA) - Sewer Project Number: D11002 Program Year Initiated: FY 2010-11 Construction Year: FY 2011-12 Project Description: This on -going project will expand/modify the citywide telemetry system for sewer facilities. Funding Source: Sewer Facilities Fee Fund FY 2015-16 Budget: $178,600 Expenditures to Date: $ 31,400 Funding to Date: $210,000 Total Project Estimate: $210,000 M 23 �.�al�Y4:al.`Il�l:a�uh:a!u�i.�IK•�uii�uiu��� Project Name: Los Serranos Infrastructure Improvements — Phase 2B Project Number: D12008 Program Year Initiated: FY 2011-12 Construction Year: FY 2014-15 Project Description: Construction of a storm drain in Montecito Drive north to Los Serranos Boulevard and west to Lake Los Serranos. Funding Source: CDBG - $72,000; FEMA Grant - $217,000 FY 2015-16 Budget: $289,000 Expenditures to Date: $ 700 Funding to Date: $289,700 Total Project Estimate: $289,700 Project Name: Sewer System Deficiency Study Project Number: D13001 Program Year Initiated: FY 2012-13 Construction Year: FY 2012-13 Project Description: Verify current sewer flows in six locations as identified in the City's Sewer Master Plan. Provide a project report and any recommended sewer facility improvements. Funding Source: Sewer Utility Fund FY 2015-16 Budget: $25,000 Expenditures to Date: $60,500 Funding to Date: $85,500 Total Project Estimate: $85,500 Project Name: Repair of Sewer on Boys Republic and Grand Avenue Project Number: D13002 Program Year Initiated: FY 2012-13 Construction Year: FY 2015-16 Project Description: Correct deficient elevation and routing problem on existing sewer line and regrout manhole. Funding Source: Sewer Utility Fund FY 2015-16 Budget: $75,000 Total Project Estimate: $75,000 ►TAW Project Name: Repair of Sewer between Calle Verano and Carbon Canyon Road Project Number: D13004 Program Year Initiated: FY 2012-13 Construction Year: FY 2015-16 Project Description: Correct sags in line to improve flow. Funding Source: Sewer Utility Fund FY 2014-15 Budget: $100,000 Total Project Estimate: $100,000 Project Name: Butterfield Force Main Road Project Number: New Program Year Initiated: FY 2015-16 Construction Year: FY 2015-16 Project Description: Repair portion of Pine Avenue to protect Butterfield force main from further damage. Funding Source: Sewer Utility Fund FY 2015-16 Budget: $200,000 Fund to Date: New Total Project Estimate: $200,000 M 25 This page intentionally left blank. ► WNS Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2015-16 THROUGH 2O19-20 The Five Year Capital Improvement Program accompanies the Five Year Operating Program in establishing the framework for the period from July 1, 2015, through June 30, 2020, and provides a bridge between the City's planning and budgeting processes. It emphasizes developing a plan of action to properly maintain the existing infrastructure in a sound physical condition, as well as providing new facilities to support future development and growth. The CIP is a plan for short and five year capital acquisition and development as funding becomes available. The recommended program contains project priorities on a fiscal year basis and recognizes that the completion of some projects, due to their complexity and funding, will span a number of program years. Projects and funding sources listed in the CIP for years other than year one are not authorized until the annual budget for those years is adopted by the City Council. Years two through five serve only as a guide for future planning and are subject to further review and modification in subsequent years by the City Council. The five year CIP estimated total is $47,405,800. Streets Public Facilities Parks/Open Space Water Recycled Water Sewer/Storm Drain Total General Fund Los Serranos Road Trust Measure I Gas Tax 7360 Fund (183) Community Development Block Grant FHWA Grant Safe Routes to School Grant ATP Grant HSIP Grant FEMA Grant San Bernardino Co. Flood Control Dist. Grant Department of Water Resources Grant Chino Basin Watermaster Grant McCoy Trust P&L Administration Sewer Facilities Fee Water Facilities Fee Water Utility Fund Sewer Utility Fund Community Facilities District 10 Community Facilities District 2 Fund Unsecured Total $27,559,800 $186,000 $2,162,300 $11,388,400 $3,828,500 $2,330,800 $47,405,800 $2,235,000 $81,200 $7,280,700 $1,423,600 $488,700 $3,798,800 $1,226,300 $1,732,000 $338,100 $217,000 $1,492,800 $58,200 $246,500 $70,000 $26,900 $178,800 $7,130,600 $7,763,700 $1,725,000 $349,900 $2,021,100 $7,520,900 $47,405,800 N1 This page intentionally left blank. I FA Return to Table of Contents Project Number PROJECT CITY OF CHINO HILLS FIVE YEAR CAPITAL IMPROVEMENT PROGRAM SUMMARY FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 5-Year Total 800364 Fairfield Ranch Road- Phase 2 $400,300 $0 $0 $3,322,900 $0 $3,723,200 508005 Pine Avenue Extension $200 $0 $0 $0 $4,198,000 $4,198,200 509009 Los Semanos Infrastructure Improvements - $944,800 $0 $0 $0 $0 $944,800 SRTS - Cycle 2 509010 SR-71 Off Ramp Extension $175,000 $0 $0 $0 $0 $175,000 S12009 Los Semanos Infrastructure Improvements - $582,100 $0 $0 $0 $0 $582,100 SRTS 3 S14007 Butterfield Ranch Road Rehabilitation $1,423,600 $0 $0 $0 $0 $1,423,600 S14009 Raised Median on Pipeline Avenue $373,600 $0 $0 $0 $0 $373,600 S15001 Street Improvements Program FY 2014-15 $900,000 $0 $0 $0 $0 $900,000 S15008 Los Semanos Infrastructure -ATP $1,747,000 $0 $0 $0 $0 $1,747,000 S15009 Peyton Dnve and English Channel - Phase 3 $7,100,000 $0 $0 $0 $0 $7,100,000 New Street Improvements Project (Annual) $900,000 $900,000 $900,000 $900,000 $900,000 $4,500,000 New Sidewalk Replacement Program (Annual) $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 New Striping Program (Annual) $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 New ADA Compliance Program (Annual) $150,000 $150,000 $150,000 $150,000 $150,000 $750,000 New Traffic Signal LED Replacement Program $30,000 $30,000 $30,000 $30,000 $0 $120,000 (Annual) New Traffic Signal Controller Upgrade Program $0 $25,000 $0 $25,000 $0 $50,000 (Bi-annual) New Lower Semanos Street Light Improvements $182,300 0 0 0 0 $182,300 New Traffic Mitigation Fee Study $40,000 0 0 0 0 $40,000 Total Streets $15,098,900 $1,255,000 $1,230,000 $4,577,900 $5,398,000 $27,559,800 $15,000 $0 $0 $0 $0 $15,000 F14002 Install Transfer Svritch for Emergency Generator F14003 McCoy Announcer Booth $70,000 $0 $0 $0 $0 $70,000 F15001 City Yard Secunty Fencing Upgrade $85,000 $0 $0 $0 $0 $85,000 New City Yard Rehabilitation $16,000 $0 $0 $0 $0 $16,000 Total Public Facilities $186,000 $0 $0 $0 $0 $186,000 $162,300 $0 $0 $0 $0 $162,300 800394 English Springs Park Restmom 800212 Bird Farm Park $2,000,000 $0 $0 $0 $0 $2,000,000 Total Parks/Open Space $2,162,300 $0 $0 $0 $0 $2,162,300 $353,100 $0 $0 $0 $0 $353,100 800162 Supervisory Control and Data Acquisition System (SCADA) - Water W06002 Arsenic Remediation in City Well 15B $92,100 $0 $0 $0 $0 $92,100 W07003 Upgrade Pressure Reducing Stations $667,600 $0 $0 $0 $0 $667,600 W08001 Well 16 ASR $558,200 $0 $0 $0 $0 $558,200 W09002 Well No 5 Upgrades $1,682,100 $0 $0 $0 $0 $1,682,100 W11004 Reservoir No 18 $78,500 $0 $4,355,000 $0 $0 $4,433,500 W12004 Chlonnaton Station $100,000 $0 $0 $0 $0 $100,000 W13003 R-19 Electrical $50,000 $0 $0 $0 $0 $50,000 W14002 Sleepy Hollow Water Main Replacement $2,063,800 $0 $0 $0 $0 $2,063,800 W14003 Emergency Generator Connectors $168,000 $0 $0 $0 $0 $168,000 W14004 R2/R6 Evaluation/Repair $50,000 $0 $0 $0 $0 $50,000 Future Ion Exchange @ Well 7ARB $0 $1,120,000 $0 $0 $0 $1,120,000 Total Water $5,863,400 $1,120,000 $4,355,000 $0 $0 $11,338,400 ltrl CITY OF CHINO HILLS FIVE YEAR CAPITAL IMPROVEMENT PROGRAM SUMMARY Project Number PROJECT FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 5-Year Total r - W07002 Intermediate Zone Recycled Water Reservoir W13004 R-20Rehabilitahon Future Reservoir R4Conversion Future Butterfield Ranch Road Recycled Water Line Total Recycled Water 800326 Los Semanos Channel Mitigation D07004 Sewer Main Repair -Boys Republic D08002 Pipeline Avenue Sewer Modification D10001 Butterfield Ranch Lift Station D10002 Pomona Rincon Lift Station Upgrade D11002 Supervisory Control and Data Acquisition System (SCADA) - Sewer D12008 Los Semanos Infrastructure Improvements - Phase 2B D13001 Sewer System Deficiency Study D13002 Repamof Seweron Boys Republic and Grand Avenue D13004 Repamof Sewerbetween Calle Vemno and Carbon Canyon Road New Butterfield Force Main Road Total Sewer/Storm Drains Fiscal Year Total $75,000 $2,269,000 $0 $0 $0 $2,344,000 $150,000 $0 $0 $0 $0 $150,000 $0 $134,500 $0 $0 $0 $134,500 $0 $100,000 $1,100,000 $0 $0 $1,200,000 $225,000 $2,503,500 $1,100,000 $0 $0 $3,828,500 $182,800 $0 $0 $0 $0 $182,800 $250,000 $0 $0 $0 $0 $250,000 $200,000 $0 $0 $0 $0 $200,000 $379,700 $0 $0 $0 $0 $379,700 $450,500 $0 $0 $0 $0 $450,500 $178,800 $0 $0 $0 $0 $178,800 $289,000 $0 $0 $0 $0 $289,000 $25,000 $0 $0 $0 $0 $25,000 $75,000 $0 $0 $0 $0 $75,000 $100,000 $0 $0 $0 $0 $100,000 $200,000 $0 $0 $0 $0 $200,000 $2,330,800 $0 $0 $0 $0 $2,330,800 $25,866,400 $4,878,500 $6,685,000 $4,577,900 $5,398,000 $47,405,800 \C7 s' i AN, L4• (C is 1: / a J ti Return to Table of Contents GLOSSARY OF BUDGET TERMS Appropriation - An authorization by the City Council to make expenditures and to incur obligations for a specific purpose within a specific time frame. Assessed Valuation - A dollar value placed on real estate or other property by San Bernardino County as a basis for levying property taxes. Audit — A review/inspection of the accounting records and procedures by an independent auditing firm for the purpose of verifying the accuracy and completeness of the records. Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures. This is not necessarily cash on hand. Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. Budget - A fiscal plan of financial operation listing an estimate of proposed appropriations or expenditures and the proposed means of financing them for a particular time period. The budget is proposed until it has been approved by the City Council. Chino Hills' annual budget encompasses one fiscal year (July 1 through June 30.) Capital Improvement — Any value added activity or cost to a long-term or permanent asset that increases its value. Capital Improvement Program - A financial plan of proposed capital improvement projects with single and/or multiple -year capital expenditures/expenses. The Capital Improvement Program plans for five years and is updated annually. Capital Outlay - A budget appropriation category which budgets all equipment having an individual unit cost of more than $5,000 and an estimated useful life of over one year. Capital Projects — Acquisition or construction of capital facilities or infrastructure with a cost of $5,000 or more and a useful life of one year or more. Examples include a new park, building modifications or road construction. Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation (COP's). Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds. Deficit - An excess of expenditures or expenses over revenues (resources). Department - It is the basic unit of service responsibility encompassing a broad array of related activities. Division - A subsection (or activity) within a department which furthers the objectives of the City Council by providing specific services. 01 Encumbrances - A legal obligation to pay funds such as purchase orders, contracts, and other commitments for which the expenditure has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated. Expense/Expenditure - The actual spending of funds set aside by an appropriation. Fiscal Year - A twelve-month period of time to which a budget applies. In Chino Hills, it is July 1 through June 30. Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance - The amount of financial resources available for use. Generally, this represents the accumulation of all the annual operating surpluses and deficits since the fund's inception. It also represents the difference between assets and liabilities in the fund. General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. All revenues which do not have to be placed in a separate fund are deposited in the general fund. All expenditures must be made pursuant to appropriations which lapse annually at the end of the fiscal year. General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City. Governmental Account Standards Board (GASB) — The ultimate authoritative accounting and financial reporting standard -setting body for State and local governments. Grant - Contributions, gifts or cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant provided by the Federal Government. Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures. Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. The City has two internal service funds; Equipment Maintenance Fund and Data Processing Fund. Materials, Supplies, and Services - Expenditures for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories. Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc. Objectives - The expected results or achievements of a budget activity. Operating Budget - Annual appropriation of funds for ongoing program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements. 02 Operations and Maintenance - A section of the budget that addresses all the programs and day-to-day operating costs associated with the day-to-day operations of a division or a department. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution. Proprietary Funds — Funds that focus on the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows. There are two types of proprietary funds; enterprise funds (water and sewer utility fund) and internal service funds (Equipment Maintenance and Data Processing Funds). Reimbursement - Payment of amount remitted on behalf of another party, department, or fund. Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use. A portion of the fund's net assets that is not available for appropriation. Resolution - A special order of the City Council which has a lower legal standing than an ordinance. Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year. Revenue Bonds - A type of bond usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities. Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement. Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them. Gas Tax Fund and Grant Funds are common examples of Special Revenue Funds. 03 Return to Table of Contents OBJECTIVE DESIGNATIONS Line Item Title and Description Salary and Wages 1010 Regular Salaries Base salary, including additional monthly earnings, paid to full-time employees and City Council. Additional earnings include special duty pay such as bilingual, stand by, and call back pay. 1015 Part-time/Seasonal Wages Wages of part-time hourly employees. 1020 Overtime Salaries Salary for overtime pay for employment classifications subject to requirements of the Fair Labor Standards Act. Fringe Benefits 1540 Fringe Benefits Cost of medical, dental, vision insurance, and direct payments to the employees in accordance with the City's flexible benefit plan, tuition reimbursement, PST Plan, accrued leave compensation, auto allowance, Medicare insurance, employer retirement contribution, deferred compensation plan, group vision plan, group life insurance, State Disability Insurance, and workers compensation. Operations and Maintenance 2010 Memberships and Certifications Organizational membership fees, professional and technical certifications, and licenses. 2015 Conferences, Meetings, and Training Registration, meals, transportation, and lodging for conferences and training meetings and seminars. 2030 Uniforms Cost of City -supplied uniform accessories such as boots, gloves, hats, glasses, etc. and uniform cleaning. Professional and Contractual Services 3010 Legal Services Attorney fees for rendering legal services to the City. 3020 Financial Services Financial advisory, analytical, and processing services; accounting and auditing services. 3025 Medical Services Medical costs for personnel physical examinations and injuries. OBJECTIVE DESIGNATIONS Line Item Title and Description 3030 Development Professional Services Fees for architectural, engineering, plan checking, inspection, and appraisal services. 3090 Professional Services Professional services including consulting or personnel services that require expertise and special skills in any given field. These services may or may not be subject to a contract. 3105 Temporary Employee Services Charges for temporary help contracted directly with an employment agency. 3110 Computer Services Cost of computer system and application software development and support; network administration. 3115 Information Technology Service Charges Charges to departments for City -supplied information technology services. 3135 Special Studies Costs of unique studies and surveys. 3140 Refuse Contract Cost of debris disposal and services provided by the City's contract disposal firm. 3151 Hazardous Materials Removal Services Charges for removal of hazardous materials spilled or deposited within the City. 3155 Recreation Program Instructors Cost of services provided by fee -based Recreation Program Instructors. 3165 Sewer Treatment Services Costs for sewer treatment services provided by the Inland Empire Utilities Agency. 3166 Green River Sewer Treatment Services Pass -through charges for sewer treatment services provided by the Inland Empire Utilities Agency to the Green River Golf Course. 3170 Police Services Costs for contract police services provided by County. 3171 Sheriff's Prisoner Booking Services Charges by the County Sheriff's Department for booking suspected criminals apprehended within the City. 3172 Parking Fine Processing Services Fees paid to the State and County for surcharges of parking fines issued by City Police. 05 OBJECTIVE DESIGNATIONS Line Item Title and Description 3173 Animal Control Services Costs for animal control services provided by the Humane Society. 3180 Crossing Guard Services Cost for contract crossing guard services provided for schools located within the City. 3190 Contractual Services Contract costs for public agency services, collection services, insurance claims administration, weed abatement services, water quality analysis services, and other contractual services that are subject to a contract. Supplies and Services 4010 Legal Advertising Costs of newspaper publishing of required legal notices. 4015 Advertising and Promotion Includes costs of City brochures. 4025 Election Expense Incurred costs for elections. 4030 Printing and Photocopy Services Costs for photocopy machines usage; and outside print reprographics and printing costs of a general nature. 4031 Document Imaging Cost of microfilming supplies and other imaging services. 4035 Postage and Express Delivery Metered and non -metered postal delivery services costs, including charges for express delivery services. 4110 Liability Insurance Premium for liability insurance coverage and additions to insurance reserves. 4115 Fire and Casualty Insurance Premium for fire and casualty insurance coverage. 4125 Surety Bond Costs of specific and blanket surety bonds for City employees. 4130 Workers' Compensation Insurance Premium and payments for Workers' Compensation insurance coverage. 4140 Unemployment Insurance Cost of claim payments for unemployment insurance. OBJECTIVE DESIGNATIONS Line Item Title and Description 4245 Traffic Signs Signs used in the directing of traffic. 4310 Fuel Cost of gasoline and diesel fuel. 4315 Automotive Parts and Supplies Automotive replacement parts and components, including tires, batteries, and supplies. Miscellaneous items such as steam cleaning compounds, brake and transmission fluid, polish, radio cleaner and lubricants. 4410 Chemical Supplies Costs of chlorine, oxygen, acid, and similar items. 4420 Computer Hardware and Software Expense Cost of computer hardware and software which costs less than $5,000 unit. 4430 Small Equipment and Tools Cost of hand tools, equipment, and office equipment which individually costs less than $5,000. 4440 Office Supplies Cost of all office stationery and supplies. 4445 Special Parts and Supplies Unique department parts and supplies costs. Such parts and supplies include pipes and fittings, rock products, cement and concrete, turf and landscape, photography, custodial, and recreation supplies. 4450 Reference Materials and Services Purchase of books, technical manuals, and periodical subscriptions. Maintenance and Rentals 5010 Parks and Landscape Costs for landscape and irrigation system maintenance and debris removal. Also includes charges for maintenance of lakes, ponds, fountains, and other water features. 5012 Tree Maintenance Charges for contract maintenance of City trees, including pruning and removal services. 5020 Building and Structure Maintenance Cost of repair and maintenance of City buildings such as electrical wiring, plumbing, flooring, heating, and air-conditioning. 5021 Custodial Services Cleaning and janitorial products such as cleaners, disinfectants, floor oils, wax, mops, rags, paper towels, and tissue. 07 OBJECTIVE DESIGNATIONS Line Item Title and Description 5025 Office Equipment Maintenance Repair and preventative maintenance of office equipment including computer equipment. 5035 Vehicle Maintenance Charges for repair and maintenance of vehicles. 5040 Communications Equipment Maintenance Repair costs for communication equipment, including mobile phones, telephones, and pagers. 5045 Graffiti Removal Services Cost of graffiti removal services including supplies and contract labor. 5110 Street Repair and Maintenance Cost of street patching and resurfacing, curb and gutter repairs, and related repairs. 5111 Street Sweeping Charges for contract street sweeping services. 5112 Pavement Striping Contract costs for placing pavement markings for traffic and pedestrian control. 5113 Traffic Calming Improvements Traffic calming devices such as speed humps, traffic circles, restriping, etc., to reduce vehicle speeding in residential neighborhoods throughout the City. 5115 Traffic Signal Maintenance Cost of maintaining and repairing traffic signals, including contractual costs. 5220 Water Lines and Mains Maintenance Repair and maintenance of the Water Utility's lines and mains. 5225 Meter Maintenance Costs for repair of the Water Utility's meters. 5230 Fire Hydrant Maintenance Costs of parts for maintenance of fire hydrants. 5235 Distribution Plant Maintenance Contracted labor and equipment costs for the maintenance of the Water Utility's distribution system. 5310 Sanitary Sewer Line Maintenance Maintenance and repair costs for sanitary sewer lines. 5315 Storm Sewer Line Maintenance Maintenance and repair costs for storm sewer lines and drainage easements. W. OBJECTIVE DESIGNATIONS Line Item Title and Description 5490 Other Structural Repair and Maintenance Charges for the repair and maintenance of structures such as streetlights, bleachers, and drinking fountains. 5590 Equipment Maintenance Cost of the maintenance of equipment not covered elsewhere. 5610 Facilities Rental Rent of land and buildings for City programs and projects. 5620 Vehicle Rental Monthly charges to the department to maintain and service department vehicles. 5625 Equipment Rental Charges for rental or lease of equipment. 5690 Other Rental Rental charges for items not covered elsewhere. Utilities 6010 Water Wholesale water purchases by the City's Water Utility and retail water purchases by City departments. 6011 Water Joint Venture Fixed Costs The required contribution as part of the City's investment in joint ventures with water purveyors (ex: Chino Basin Desalter Authority (CDBA), Monte Vista Water District (MVWD), and the Water Facilities Authority (WFA) for fixed capital charges. Investments in joint ventures with water purveyors are accounted for by the equity method. 6012 Water Costs — Watermaster Fixed water costs not associated with a joint venture water cost nor a direct purchase cost. 6013 Water Costs — Chino Basin Desalter Authority Fixed and variable water costs payable to the Chino Basin Desalter Authority (CDBA) based on agreement. 6014 Water Costs — Recycled Purchased Water Water costs associated with recycled water purchases from the Inland Empire Utilities Agency (IEUA). 6015 Electricity City electricity costs except for Water Utility pumping power and streetlight costs. • OBJECTIVE DESIGNATIONS Line Item Title and Description 6016 Water Costs — Water Recharge to Basin Water costs charged by the Inland Empire Utilities Agency (IEUA) for recycled water needed to recharge the Basin. 6020 Streetlight Power Electricity costs for streetlights. 6025 Water Pumping Power Electricity and natural gas for operating Water Utility's pumps. 6030 Gas City natural gas costs. 6035 Telephone City telecommunication costs, including cellular, mobile telephones, and paging services. 6050 Cable Television Cable television subscription costs. Miscellaneous Expenditures 7010 Interest Payments Payment of any interest charges for borrowed funds. 7015 Principal Payments Payment of principal on bonds, notes, etc. which have matured in the current fiscal year. 7020 Bond Payment Insurance The cost of insurance or other form of security (i.e., Letter of Credit) to ensure that the City does not default on any bond payment. 7025 Bond Call Payments Payment of principal on bonds as a result of prepayment of Assessment Districts Fee programs. 7030 Assessment District Credits Payments to the Assessment Districts from Development Fee Program Funds for bond call payments resulting from providing landowners credits against development fees for payoffs of Assessment District property. 7045 Tax C Discharge Expense The cost of Tax C Discharge payment for CFD #9. 010 OBJECTIVE DESIGNATIONS Line Item Title and Description 7046 Taxes and Assessments Payments for property taxes assessed on City owned property located outside of the City's corporate boundaries; and payments of assessment district assessments on behalf of property owners pursuant to a reimbursement agreement with the property owners. 7050 Debt Issue Expense Cost of financial advisory services, bond counsel services, printing services, and other debt issuance expense. 7110 Depreciation Expense To record the annual depreciation costs of fixed assets in the Proprietary Funds. 7120 Amortization Expense To record the annual amortization costs for bond issuance costs and intangible assets (water capacity rights). 7121 Loss on Disposal of Assets To record the loss on disposal of assets. 7211 Reimbursement for Authorized Projects Debt service principal payment from one CFD to another for advances for authorized projects. 7220 Administrative Overhead City-wide administrative costs allocated to funds and activities for services provided by City Council, City Manager, City Clerk, City Attorney, Finance, Risk Management, and general non -departmental functions. This account does not include departmental overhead costs which are reported in account number 7225 — Departmental Overhead. 7225 Departmental Overhead Departmental administrative costs allocated to the divisions managed by the department. This account does not include City-wide administrative overhead costs which are reported in account number 7220 — Administrative Overhead. 7415 Special Departmental Expense Costs for studies, projects, or programs, for City Council, City Manager, and departmental activities. 7610 Uncollectible Accounts Charge -offs for bills that cannot be collected. 7710 Developer Reimbursement Agreements Refunds to developers per agreements. 7810 Water Conservation Program Costs of materials, supplies, and other activities to promote water conservation in the community. Oil OBJECTIVE DESIGNATIONS Line Item Title and Description 7910 Removal of Architectural Barriers This element/object number is only for Community Development Block Grant use. 7911 Public Works Construction This element/object number is only for Community Development Block Grant use. 7919 Contingency This element/object number is only for Community Development Block Grant use. 7950 Settlements and Judgments Payments made pursuant to settlement agreement or court -ordered judgment. 7985 NPDES Permit Costs City's share of County's National Pollution Discharge Elimination System permit cost. Capital Outlay 8010 Land Purchase price of real property and all incidental costs involved. 8015 Land Improvements Costs of grading, landscaping, and irrigation systems. 8030 Buildings Cost of constructing buildings and the basic equipment which forms an integral part of the building. Includes replacement of major components of existing buildings (roofs, mechanical, equipment, etc.). 8040 Improvement Other than Buildings Cost of structures such as playground equipment, band shells, fences, and bridges. 8050 Office Furniture and Equipment Cost of furniture and office equipment, including computer hardware and software having an individual unit cost of $5,000. The threshold is not generally applied to components. For example, a keyboard, monitor, and central processing unit purchased as components of a computer system are treated as a single unit. 8060 Vehicles and Equipment Purchase of vehicles such as cars, trucks, and vans. Purchase of other equipment having an individual unit cost of $5,000 or more. The threshold is applied to individual units. For example, ten desks purchased through a single purchase order, each costing $1,000 does not qualify under this rule. Repairs are not generally subject to the threshold unless it extends the useful life. 8110 Streets Facilities Cost of construction and installation of streets, curbs, gutters, sidewalks, traffic signals, and streetlights. 012 OBJECTIVE DESIGNATIONS Line Item Title and Description 8115 Traffic Signals Cost of construction and installation of traffic signals. 8210 Sanitary Sewer Lines and Facilities Cost of construction and installation of sanitary sewer lines and pump stations. 8310 Storm Sewer Lines Cost of construction and installation of storm sewer lines and other drainage facilities. 8410 Water Lines and Mains Cost of construction and installation of water lines and mains. 8420 Water Meters Purchase and installation of water meters. 8425 Fire Hydrants Purchase and installation of fire hydrants. 8450 Water Supply Facilities Cost of construction and installation of reservoirs, wells, pumps, and booster stations. 8990 Contributions to Construction Funds Transfers to construction funds for Assessment Districts and Community Facilities Districts financed facilities. 8995 Contributions to Proprietary Funds Transfers to proprietary funds for water/sewer facilities and vehicles/computer equipment financed by special revenue, and capital projects funds. 8999 Contributions to General Fund Transfers to the General Fund for the 2007 Certificates of Participation (Interim Civic Center Financing Project) debt service payments, from various Community Facilities Districts Funds (CFDs). Other Charges 9010 Interfund Transfers to Other Funds Transfers to other funds for reimbursement of administrative and/or overhead charges; program subsidies, and the reimbursement for project and program expenses. 9020 Intra/Inter Agency Fund Transfers To account for transactions among agency -type funds and between agency -type funds and other type funds such as Governmental, Enterprise, Capital Projects, and Debt Service funds. 9030 Residual Equity Transfers Transfers of uncommitted reserves among the General Fund, Special Revenue Funds, and other fund types. 013 Return to Table of Contents PERSONNEL SALARY SCHEDULE BY TITLE Effective as of September 1, 2014 (Account Technician 1 I 2,900 I 3,045 I 3,197 I 3,357 I 3,525 AAccount Technician 11 I 3,201 I 3,361 I 3,529 I 3,706 I 3,891 lAccountant1 I 4,347 I 4,564 14,792 I 5,032 I 5,284 lAccountant 11 I 4,918 I 5,164 I 5,422 I 5,693 I 5,978 lAccounting Supervisor I 5,992 I 6,292 I 6,607 I 6,937 I 7,284 lAdministrative Assistant 1 I 3,363 I 3,531 I 3,708 I 3,893 I 4,088 lAdministrative Assistant 11 I 3,900 I 4,095 I 4,300 I 4,515 I 4,741 lAdministrative Assistant 11 - Confidential I 3,938 I 4,135 I 4,342 I 4,559 I 4,787 lAssistant Building Official I 7,123 I 7,479 I 7,853 I 8,246 I 8,658 lAssistant City Clerk I 5,704 I 5,989 I 6,288 I 6,603 I 6,933 lAssistant City Engineer I 8,844 I 9,287 I 9,751 110,238 110,750 lAssistant City Manager 110,992 111,541 112,118 112,724 113,361 lAssistant Community Development Director-Buildinq Official I 8,844 I 9,287 I 9,751 110,238 110,750 lAssistant Engineer I 5,296 I 5,561 I 5,839 I 6,131 I 6,438 lAssistant Finance Director I 8,013 I 8,413 I 8,834 I 9,276 I 9,739 lAssistant Planner I 4,567 I 4,795 I 5,035 I 5,287 I 5,551 lAssistant to the City Manager I 8,013 I 8,413 I 8,834 I 9,276 I 9,739 lAssociate Engineer I 5,992 I 6,292 I 6,607 I 6,937 I 7,284 lAssociate Planner I 5,296 I 5,561 I 5,839 I 6,131 I 6,438 IBilling Supervisor I 5,296 I 5,561 I 5,839 I 6,131 I 6,438 I Building Inspector 1 I 4,200 I 4,410 I 4,630 I 4,862 I 5,105 I Building Inspector 11 I 4,636 I 4,868 I 5,111 I 5,367 I 5,635 lCity Clerk I 8,844 I 9,287 I 9,751 110,238 110,750 lCity Engineer 110,992 111,541 112,118 112,724 113,361 lCity Manager I I I I I lCode Enforcement Officer 1 I 4,200 I 4,410 I 4,630 I 4,862 I 5,105 lCode Enforcement Officer 11 I 4,636 I 4,868 I 5,111 I 5,367 I 5,635 lCommunity Development Director 110,992 111,541 112,118 112,724 113,361 lCommunity Relations Manager I 8,013 I 8,413 I 8,834 I 9,276 I 9,739 lCommunity Services Director 110,992 111,541 112,118 112,724 113,361 lCustomer Service Supervisor I 5,377 I 5,645 I 5,927 I 6,224 I 6,535 I Engineering Technician 1 I 3,998 I 4,198 I 4,407 I 4,628 I 4,859 IEngineerinq Technician 11 I 4,413 I 4,633 I 4,865 I 5,108 I 5,364 IEnvironmental Program Coordinator I 4,918 I 5,164 I 5,422 I 5,693 I 5,978 I Executive Assistant I 4,567 I 4,795 I 5,035 I 5,287 I 5,551 lFacilities Maintenance Supervisor I 5,377 I 5,645 I 5,927 I 6,224 I 6,535 FFinance Director 110,992 111,541 112,118 112,724 113,361 lHuman Resources Manager I 8,013 I 8,413 I 8,834 I 9,276 I 9,739 IInformation Technology Manager I 8,013 I 8,413 I 8,834 I 9,276 I 9,739 llnformation Technology Technician I 4,413 I 4,633 I 4,865 I 5,108 I 5,364 I Landscape Inspector 1 I 4,200 I 4,410 I 4,630 I 4,862 I 5,105 I Landscape Inspector 11 I 4,636 I 4,868 I 5,111 I 5,367 I 5,635 IMaintenance and Operations Manager I 8,013 I 8,413 I 8,834 I 9,276 I 9,739 IMaintenance Worker 1 I 2,972 I 3,121 I 3,277 I 3,441 I 3,613 IMaintenance Worker 11 I 3,281 I 3,445 I 3,617 I 3,798 I 3,988 IManagement Analyst 1 I 4,347 I 4,564 I 4,792 I 5,032 I 5,284 IManagement Analyst 11 I 4,918 I 5,164 I 5,422 I 5,693 I 5,978 INeighborhood Services Coordinator I 3,900 I 4,095 I 4,300 I 4,515 I 4,741 INeighborhood Services Manager I 8,013 I 8,413 I 8,834 I 9,276 I 9,739 lOffice Assistant I 2,900 I 3,045 I 3,197 I 3,357 I 3,525 IParking Enforcement Officer I 2,972 I 3,121 I 3,277 I 3,441 I 3,613 IParks and Open Space Supervisor I 5,377 I 5,645 I 5,927 I 6,224 I 6,535 I Payroll Technician I 3,938 I 4,135 I 4,342 I 4,559 I 4,787 I Permit Technician 1 I 3,363 I 3,531 I 3,708 I 3,893 I 4,088 I Permit Technician 11 I 3,712 I 3,898 I 4,093 I 4,297 I 4,512 14,029 11,288 14,029 16,900 14,029 14,029 14,029 014 PERSONNEL SALARY SCHEDULE BY TITLE Effective as of September 1, 2014 IPlanninq Manager I 8,013 I 8,413 I 8,834 I 9,276 I 9,739 I Planning Technician 3,900 4,095 I 4,300 4,515 4,741 Public Information Officer 5,704 5,989 I 6,288 6,603 6,933 Public Works Director 10,992 11,541 112,118 12,724 13,361 Public Works Inspector 1 3,900 4,095 I 4,300 4,515 4,741 Public Works Inspector 11 4,636 4,868 I 5,111 5,367 5,635 IPublic Works Inspector Supervisor 5,377 5,645 I 5,927 6,224 6,535 Records Coordinator 4,200 4,410 14,630 4,862 5,105 Recreation Coordinator 3,900 4,095 I 4,300 4,515 4,741 )Recreation Coordinatorll 4,200 4,410 I 4,630 4,862 5,105 Recreation Manager 8,013 8,413 I 8,834 9,276 9,739 Recreation Supervisor 5,296 5,561 I 5,839 6,131 6,438 Sanitation Supervisor 5,377 5,645 I 5,927 6,224 6,535 ISeniorAccount Technician 3,533 3,710 I 3,896 4,090 4,295 1 Senior Accountant 5,167 5,425 I 5,697 5,982 6,281 Senior Engineer 7,123 7,479 I 7,853 8,246 8,658 Senior Information Technology Technician 4,871 5,114 I 5,370 5,638 5,920 Senior Maintenance Worker 3,622 3,803 I 3,993 4,193 4,402 Senior Management Analyst 5,704 5,989 I 6,288 6,603 6,933 Senior Planner 6,142 6,449 I 6,772 7,110 7,466 Street Maintenance Supervisor 5,377 5,645 I 5,927 6,224 6,535 )Utility Conservation Coordinator 4,200 4,410 I 4,630 4,862 5,105 Water Distribution Supervisor 5,377 5,645 I 5,927 6,224 6,535 Water Production Supervisor 5,377 5,645 I 5,927 6,224 6,535 )Water Quality Technician 1 3,900 4,095 I 4,300 4,515 4,741 lWater Quality Technician I 1 4,636 4,868 I 5,111 5,367 5,635 Water Sewer Manager 8,013 8,413 I 8,834 9,276 9,739 Baraainina Group MOU / Term Dates Chino Hills Supervisors Association 9/1/2013 - 8/31/2015 Supervisory Employees Unit San Bernardino Public Employees Association 9/1/2013 - 8/31/2015 General Employees Unit Confidential There is no MOU Professional There is no MOU Division Manager There is no MOU Executive Management There is no MOU City Manager 2/10/2014 - 2/9/2017 (Contract A14-030) 14,029 015 Return to Table of Contents ANNUAL BOND DEBT SERVICE PAYMENTS BY SOURCE GENERAL LONG-TERM DEBT FUND 2007 Certificates of Participation Principal - Prepay Principal Interest 2007 Certificates of Participation Principal Interest Fiscal Agent ASSESSMENT DISCTRICT FUND Re -Assessment District 10-1 Principal Interest Fiscal Agent COMMUNITY FACILITY DISTRICT FUNDS 2004 Community Facilities District Special Tax Refunding Bonds Principal Interest Fiscal Agent 2006 Community Facilities District Bond Program Principal Interest Fiscal Agent 2010 Community Facilities District No. 10 Special Tax Refunding Bonds Principal Interest Fiscal Agent 2011 Community Facilities District No. 9 Special Tax Refunding Bonds Principal Interest Fiscal Agent TOTAL COMMUNITY FACILITIES DISTRICT FUNDS General Fund 2,345,000 60,000 60,000 122,708 120,405 182,708 2,525,405 0 0 CFD1, CFD2, CFD4 CFD5, CFD6, CFD8 525,000 545,000 565,000 555,000 775,519 754,984 733,500 711,300 2,500 2,500 2,800 2,800 1,303,019 1,302,484 1,301,300 1,269,100 RAID 10-1 275,000 285,000 290,000 300,000 134,538 126,900 117,700 107,000 2,000 2,000 2,200 2,200 411,538 413,900 409,900 409,200 CFD1, CFD2, CFD4 CFD5, CFD8 6,600 8,300 Subtotal 6,600 8,300 0 0 CFD1, CFD2, CFD4 CFD5, CFD6, CFD8 4,680,000 4,480,000 4,455,000 3,460,000 1,451,144 1,285,100 1,120,400 972,000 7,700 7,800 7,800 7,800 Subtotal 6,138,844 5,772,900 5,583,200 4,439,800 CFD10 370,000 400,000 435,000 465,000 485,100 473,600 461,000 447,500 2,545 2,500 2,800 2,800 Subtotal 857,645 876,100 898,800 915,300 CFD9 375,000 400,000 420,000 445,000 162,900 154,200 142,900 129,000 2,500 2,750 2,800 2,800 Subtotal 540,400 556,950 565,700 576,800 7,543,489 7,214,250 7,047,700 5,931,900 016 ANNUAL BOND DEBT SERVICE PAYMENTS BY SOURCE WATER FUND 2002 Certificates of Participation Water Fund Principal - Refinanced 9,205,000 Principal Interest 235,604 Fiscal Agent 1,250 Subtotal 236,854 0 0 0 2003 Certificates of Participation Water Fund Principal - Refinanced 8,190,000 Principal Interest 161,570 Fiscal Agent 1,250 Subtotal 162,820 0 0 0 2012 Water Revenue Bonds Water Fund Principal 1,230,000 1,645,000 1,670,000 1,735,000 Interest 276,081 585,200 552,300 485,500 Fiscal Agent 2,500 2,800 2,800 Subtotal 1,506,081 2,232,700 2,225,100 2,223,300 TOTAL WATER FUND 1,905,756 2,232,700 2,225,100 2,223,300 017 Return to Table of Contents TRANSFERS IN AND OUT FISCAL YEAR 2015-16 001 General Fund TOTAL FROM GENERAL FUND TO VARIOUS FUNDS 003 Recreation Fund 006 Liability Insurance Stabilization Fund 030 Open Space Management Fund 031 Park Maintenance Fund 046 P & L - 1-1 Los Ranchos Operations Fund 061 P & L - 1-P Carbon Canyon Operations Fund 071 P & L - 1-M Rincon Operations & Arterial Fund 399 Capital Improvement Fund 4,293,600 1,100,000 84,600 168,800 3,800 40,300 482,900 2,316,200 8,490,200 004 Community Development Fund 001 General Fund 225,800 199 Miscellaneous Grant Fund 001 General Fund 117,700 627 CFD 1 - Rolling Ridge Operations 001 General Fund 114,400 640 CFD 5 - Soquel Cyn, Rincon & Woodview Operations 001 General Fund 738,600 644 CFD 6 - Carbon Canyon Operations 001 General Fund 69,100 647 CFD 8 - Butterfield Operations 001 General Fund 83,700 698 CFD 2 - Los Ranchos Special Tax 001 General Fund 260,500 TOTAL FROM VARIOUS FUNDS TO GENERAL FUND 1,609,800 032 P & L - 1-C Commercial Fund 030 Open Space Management Fund 031 Park Maintenance Fund 121 P & L - Los Ranchos Arterial Fund 123 P & L - Woodview Arterial Fund 124 P & L - Carbon Canyon Arterial Fund TOTAL FROM P & L - 1-C COMMERCIAL FUND TO VARIOUS FUNDS 040 P & L - Rolling Ridge Operations & Arterial Fund 030 Open Space Management Fund 031 Park Maintenance Fund TOTAL FROM P & L - ROLLING RIDGE OPERATIONS & ARTERIAL FUND TO VARIOUS FUNDS 045 P & L - 1-HD Los Ranchos/Oaks Operations Fund 030 Open Space Management Fund 031 Park Maintenance Fund 121 P & L -Los Ranchos Arterial Fund TOTAL FROM P & L - 1-HD LOS RANCHOS/OAKS OPERATIONS FUND TO VARIOUS FUNDS 046 P & L - 1-1 Los Ranchos Operations Fund 030 Open Space Management Fund 031 Park Maintenance Fund 121 P & L -Los Ranchos Arterial Fund TOTAL FROM P & L - 14 LOS RANCHOS OPERATIONS FUND TO VARIOUS FUNDS 050 P & L - 1-B The Oaks Operations Fund 030 Open Space Management Fund 031 Park Maintenance Fund TOTAL FROM P & L - 1-B THE OAKS OPERATIONS FUND TO VARIOUS FUNDS 34,000 67,800 48,900 800 1,700 153,200 34,600 69,000 103,600 59,700 118,900 318,300 496,900 2,100 4,100 11,000 17,200 4,600 9,300 13,900 TRANSFERS IN AND OUT FISCAL YEAR 2015-16 055 P & L - 1-K Woodview Operations Fund 030 Open Space Management Fund 4,500 031 Park Maintenance Fund 9,100 123 P & L - Woodview Arterial Fund 5,500 TOTAL FROM P & L - 1-K WOODVI EW OPERATIONS FUND TO VARIOUS FUNDS 19,100 060 P & L - 1-N Carbon Canyon Operations Fund 030 Open Space Management Fund 300 031 Park Maintenance Fund 700 124 P & L - Carbon Canyon Arterial Fund 1,900 TOTAL FROM P & L - 1-N CARBON CANYON OPERATIONS FUND TO VARIOUS FUNDS 2,900 061 P & L- 1-P Carbon Canyon Operations Fund 030 Open Space Management Fund 1,500 031 Park Maintenance Fund 2,900 124 P & L - Carbon Canyon Arterial Fund 8,000 TOTAL FROM P & L - 1-P CARBON CANYON OPERATIONS FUND TO VARIOUS FUNDS 12,400 062 P & L- 1-T Carbon Canyon Operations Fund 030 Open Space Management Fund 300 031 Park Maintenance Fund 700 124 P & L - Carbon Canyon Arterial Fund 1,800 TOTAL FROM P & L - 1-T CARBON CANYON OPERATIONS FUND TO VARIOUS FUNDS 2,800 071 P & L- 1-M Rincon Operations & Arterial Fund 030 Open Space Management Fund 36,400 071 P & L- 1-M Rincon Operations & Arterial Fund 031 Park Maintenance Fund 72,700 TOTAL FROM P & L - 1-M RINCON OPERATIONS & ARTERIAL FUND TO VARIOUS FUNDS 109,100 199 Miscellaneous Grant Fund 183 Gas Tax 7360 Fund 123,000 500 Water Utility Fund 512 Water Deprec/Rate Stable 2,600,000 657 CFO 9 - Rincon Village Fund 379 CFO 9 Capital Projects Fund 188,500 012 Measure I Transportation Sales Tax 2040 Fund 399 Capital Improvement Fund 2,340,700 026 Parks & Landscape Administration Fund 399 Capital Improvement Fund 26,900 183 Gas Tax 7360 Fund 399 Capital Improvement Fund 1,423,600 199 Miscellaneous Grants Fund 399 Capital Improvement Fund 9,179,700 500 Water Utility Fund 399 Capital Improvement Fund 5,309,200 501 Sewer Utility Fund 399 Capital Improvement Fund 1,725,000 506 Sewer Facilities Fee Fund 399 Capital Improvement Fund 178,800 507 Water Facilities Fee Fund 399 Capital Improvement Fund 506,600 698 CFO 2 - Los Ranchos Special Tax 399 Capital Improvement Fund 2,021,100 TOTAL FROM VARIOUS FUNDS TO CAPITAL IMPROVEMENT FUND 22,711,600 GRAND TOTAL 36,654,200 Folwo, Return to Table of Contents VEHICLE / EQUIPMENT LISTING DEPARTMENT DIVISION CITY .. YEAR MANUFACTURE MODEL CITY MANAGER CODE ENFORCE 1 5042 1 2004 1 FORD I RANGER EX -CAB PICK-UP CITY MANAGER I CODE ENFORCE 1 5043 1 2004 I FORD I RANGER EX -CAB PICK-UP 1 CITY MANAGER I CODE ENFORCE 1 5093 1 2009 I FORD I RANGER EX -CAB PICK-UP 1 CITY MANAGER I EOC 1 20965 1 2089 I CHEW ISTEP SIDE VAN 1 CITY MANAGER Count 1 4 I I 1 1 1 1 COMM DEV 1 BLDG INSPECT 1 5022 1 2002 1 FORD IRANGER PICK-UP 1 1 COMM DEV 1 BLDG INSPECT 1 5027 1 2002 1 FORD IFORD RANGER PICK-UP 1 1 COMM DEV 1 BLDG INSPECT 1 5028 1 2002 1 FORD 102 FORD RANGER PICK-UP 1 1 COMM DEV Count 1 3 1 1 1 1 1 1 COMM SVC 1 RECREATION 1 5006 1 2000 1 FORD I RANGER PICK-UP 1 1 COMM SVC 1 RECREATION 1 7101 1 2010 1 FORD IE350 12 PASS. VAN 1 1 COMM SVC 1 RECREATION 1 7130 1 2013 1 GMC 18 PASSINGER VAN 1 1 COMM SVC 1 RECREATION 1 8027 1 2002 1 CENTURY ISHOW TRAILER 1 1 COMM SVC 1 RECREATION 1 8030 1 2003 1 APACHE ISTAKE BED TRAILER 1 1 COMM SVC 1 RECREATION 1 8093 1 2009 1 CLUB CAR 1 UTILITY CART McCOYS 1 1 COMM SVC 1 RECREATION 1 8094 1 2009 1 CLUB CAR 1 UTILITY CART GOV'T CTR 1 1 COMM SVC 1 RECREATION 1 9090 1 2009 1 FORD IMOBIL REC VAN 1 1 COMM SVC 1 RECREATION 1 7029S 1 2002 1 DODGE 115 PASS. VAN CNG 1 1 COMM SVC Count 1 9 1 1 1 1 1 1 ENGINEERING 1 ENGINEERING 1 5051 1 2005 1 FORD IF150 EX -CAB PICK-UP 4X4 1 1 ENGINEERING 1 ENGINEERING 1 5053 1 2005 1 FORD IF150 EX -CAB PICK-UP 4X4 1 1 ENGINEERING 1 ENGINEERING 1 5091 1 2009 1 FORD IF1504X4 EX -CAB PICK-UP 1 1 ENGINEERING 1 ENGINEERING 1 6051 1 2005 1 FORD (EXPLORER 1 1 ENGINEERING Count 1 4 1 1 1 1 1 1 PUBLIC WORKS 1 ADMIN 1 5061 1 2006 1 CHEVY 12500 GRAFFITI TRUCK 1 1 PUBLIC WORKS 1 ADMIN 1 6060 1 2006 1 FORD I ESCAPE 4X4 HYBRID 1 1 PUBLIC WORKS 1 EQUIPMENT 1 5001 1 2000 1 FORD IF150 PICK-UP 1 1 PUBLIC WORKS 1 EQUIPMENT 1 50610 1 2005 1 GMC 12500 SERVICE TRUCK 1 1 PUBLIC WORKS 1 FACILITIES 1 5021 1 2002 1 FORD IRANGER PICK-UP 1 1 PUBLIC WORKS 1 FACILITIES 1 5092 1 2009 1 FORD I F250 SERVICE TRUCK 1 1 PUBLIC WORKS 1 FACILITIES 1 5045 1 2004 1 FORD I RANGER PICK-UP 1 1 PUBLIC WORKS 1 FACILITIES 1 5981 1 1998 1 FORD ITAURUS 1 1 PUBLIC WORKS 1 FACILITIES 1 6021 1 2002 1 TOYOTA IPRIUS 1 1 PUBLIC WORKS 1 FACILITIES 1 6071 1 2007 1 FORD 1EXPL0RER 1 1 PUBLIC WORKS 1 FACILITIES 1 8011 1 2001 1 EZ GO 1G0LF CART -CITY YARD 1 1 PUBLIC WORKS 1 FACILITIES 1 9071 1 2007 1 AUTO CAR 1 SH0W TRAIL TRUCK CNG 1 1 PUBLIC WORKS 1 FACILITIES 1 50612 1 2006 1 FORD 1 F250 SERVICE TRUCK 1 1 PUBLIC WORKS 1 P&L 1 5041 1 2004 1 FORD 1 RANGER EX -CAB PICK-UP 1 1 PUBLIC WORKS 1 P&L 1 5083 1 2008 1 FORD F250 4X4 EX -CAB PICK-UP 1 1 PUBLIC WORKS 1 P&L 1 5056 1 2005 1 FORD 1 F250 SERVICE TRUCK 1 1 PUBLIC WORKS 1 P&L 1 5023 1 2002 1 FORD 1F150 PICK-UP 4X4 1 1 PUBLIC WORKS 1 P&L 1 5031 1 2003 1 FORD 1 F350 SERVICE TRUCK 1 1 PUBLIC WORKS 1 P&L 1 5032 1 2003 1 FORD 1F150 EX -CAB PICK-UP 1 1 PUBLIC WORKS 1 P&L 1 5065 1 2006 1 GMC 1CANY0N EX -CAB PICK-UP 1 1 PUBLIC WORKS 1 P&L 1 7111 1 2011 1 FORD 1E35012 PASS. VAN 1 1 PUBLIC WORKS 1 P&L 1 8140 1 2014 1 JOHNDEERE 1 BALL FIELD DRAG - BUNKER RAKE 1 1 PUBLIC WORKS 1 P&L 1 8062 1 2006 1 BANDIT 1 CHIPPER M0DEL 250 1 1 PUBLIC WORKS 1 P&L 1 8065 1 2006 1 JOHNDEERE IFIELD DRAG 1 1 PUBLIC WORKS 1 P&L 1 8070 1 2007 1 AZTEX 1TRAILER P0RTA-POTTY 1 1 PUBLIC WORKS 1 P&L 1 8071 1 2007 1 AZTEX 1TRAILER PORTA-POTTY 1 1 PUBLIC WORKS 1 P&L 1 8091 1 2009 1 JOHNDEERE 1UTILITY CART 1 1 PUBLIC WORKS 1 P&L 1 8092 1 2009 1 CLUB CAR 1 UTILITY CART C0M. PARK 1 1 PUBLIC WORKS 1 P&L 1 9031 1 2003 1 CASE 1MxM 140 (BIG RED) 1 1 PUBLIC WORKS 1 P&L 1 9052 1 2005 1 NEW HOLLAND ITRACTOR 1 1 PUBLIC WORKS 1 P&L 1 9060 1 2006 1 FREIGHTLINER IBRUSH TRUCK 1 1 PUBLIC WORKS 1 P&L 1 9091 1 2009 1 FORD IF650 DUMP TRUCK 1 1 PUBLIC WORKS 1 P&L 1 9093 1 2009 1 JOHNDEERE 14520 TRACTOR 1 1 PUBLIC WORKS 1 P&L 1 9111 1 2011 1 JOHNDEERE 15101 E TRACTOR 1 1 PUBLIC WORKS 1 P&L 1 9120 1 2012 1 JOHNDEERE 17430 TRACTOR 1 1 PUBLIC WORKS 1 P&L I 916X 1 2016 1 IWEED SPRAY RIG 1 020 VEHICLE / EQUIPMENT LISTING DEPARTMENT DIVISION CITY .. YEAR MANUFACTURE MODEL PUBLIC WORKS P&L 1 34947 1 1995 1 ISprayer PUBLIC WORKS I P&L I 34945 I 1990 I BIG VALLEY IDISC I PUBLIC WORKS I P&L I 49954 I 1990 I PRONOBOST I RED TRAILER I PUBLIC WORKS I P&L I 50511 I 2005 I FORD I RANGER EX -CAB PICK-UP I PUBLIC WORKS I P&L I 50512 I 2005 I FORD IEX-CAB PICK-UP I PUBLIC WORKS I P&L I 50611 I 2006 I GMC 12500 SERVICE TRUCK I PUBLIC WORKS I SANITATION I 5050 I 2005 I FORD IF150 EX -CAB PICK-UP 4X4 I PUBLIC WORKS I SANITATION I 5060 I 2006 I FORD I F250 SERVICE TRUCK I PUBLIC WORKS I SANITATION I 5068 I 2006 I GMC 12500 SERVICE TRUCK I PUBLIC WORKS I SANITATION I 5069 I 2006 I GMC I25004X4 PICK-UP I PUBLIC WORKS I SANITATION I 5090 I 2009 I FORD IF1504X4 EX -CAB PICK-UP I PUBLIC WORKS I SANITATION I 5110 I 2011 I FORD IF450 TV BOX TRUCK I PUBLIC WORKS I SANITATION I 5130 I 2013 I GMC 12500 EX -CAB PICK-UP I PUBLIC WORKS I SANITATION I 8040 I 2004 I GOODWIN ICF150M6" I PUBLIC WORKS I SANITATION I 9041 I 2004 I STERLING IVACTOR I PUBLIC WORKS I SANITATION I 9083 I 2008 I PETERBILT IJET FODDER TRUCK I PUBLIC WORKS I SANITATION I 914X I 2015 I STERLING IVACTOR I PUBLIC WORKS I SANITATION I 34937 I 1990 I CUSTOM IHAZ MAT TRAILER I PUBLIC WORKS I SPLIT I 9063 I 2006 I CATERPILLAR I924G HIGH LOADER I PUBLIC WORKS I SPLIT I 9084 I 2008 I PETERBILT 110 WHEEL DUMP TRUCK I PUBLIC WORKS I SPLIT I 4071 I 2007 I ROCK TOUGH I16' RIP RAP ROCK/DEBRIS SCREEN\\ I PUBLIC WORKS I STORM DRAIN I 5044 I 2004 I FORD I RANGER PICK-UP I PUBLIC WORKS I STREETS I 5013 I 2001 I FORD IF250 PICK-UP I PUBLIC WORKS I STREETS I 5052 I 2005 I FORD IF150 EX -CAB PICK-UP 4X4 I PUBLIC WORKS I STREETS I 5057 I 2005 I FORD IF150 PICK-UP I PUBLIC WORKS I STREETS I 5067 I 2006 I GMC 12500 SERVICE TRUCK I PUBLIC WORKS I STREETS I 5080 I 2008 I FORD I F350 SERVICE TRUCK I PUBLIC WORKS I STREETS I 5081 I 2008 I FORD I F350 SERVICE TRUCK I PUBLIC WORKS I STREETS I 5082 I 2008 I FORD IF350 STENCIL PAINT TRUCK I PUBLIC WORKS I STREETS I 8031 I 2003 I INGERSOLL (COMPRESSOR 185 I PUBLIC WORKS I STREETS I 8051 I 2005 I ZIEMAN 12660 EQUIP TRAILER I PUBLIC WORKS I STREETS I 8052 I 2004 I FEATHERLITE (TRAILER MODEL 1683 I PUBLIC WORKS I STREETS I 8064 I 2006 I JLG (LIFT TRAILER UT610 I PUBLIC WORKS I STREETS I 8075 I 2007 I WANCO (MESSAGE BOARD I PUBLIC WORKS I STREETS I 8076 I 2007 I WANCO (MESSAGE BOARD I PUBLIC WORKS I STREETS I 8080 I 2008 I WANCO (MESSAGE BOARD I PUBLIC WORKS I STREETS I 8081 I 2008 I WANCO (MESSAGE BOARD I PUBLIC WORKS I STREETS I 8082 I 2008 I WANCO (MESSAGE BOARD I PUBLIC WORKS I STREETS I 8085 I 2008 I IDC (SPEED CONTROL SIGN 1520 I PUBLIC WORKS I STREETS I 8086 I 2008 I IDC (SPEED CONTROL SIGN 1520 I PUBLIC WORKS I STREETS I 8087 I 2008 I IDC (SPEED CONTROL SIGN 1520 I PUBLIC WORKS I STREETS I 8095 I 2009 I IDC (SPEED CONTROL SIGN 1520 I PUBLIC WORKS I STREETS I 8096 I 2009 I IDC (SPEED CONTROL SIGN 1520 I PUBLIC WORKS I STREETS I 8097 I 2009 I IDC (SPEED CONTROL SIGN 1520 I PUBLIC WORKS I STREETS I 8142 I 2014 I I SPEED CHECK SIGNS I PUBLIC WORKS I STREETS I 8143 I 2014 I I SPEED CHECK SIGNS I PUBLIC WORKS I STREETS I 814X I 2015 I I SPEED CHECK SIGNS I PUBLIC WORKS I STREETS I 814X I 2015 I I SPEED CHECK SIGNS I PUBLIC WORKS I STREETS I 814X I 2015 I I SPEED CHECK SIGNS I PUBLIC WORKS I STREETS I 814X I 2015 I I SPEED CHECK SIGNS I PUBLIC WORKS I STREETS I 9033 I 2003 I GMC (ASPHALT PATCH TRUCK I PUBLIC WORKS I STREETS I 9051 I 2005 I CHEVY (AERIAL TRUCK I PUBLIC WORKS I STREETS I 9073 I 2007 I INGERSOLL IRAND DD-16 ROLLER I PUBLIC WORKS I STREETS I 9080 I 2008 I FREIGHTLINER IDUMPTRUCK I PUBLIC WORKS I STREETS I 9140 I 2014 I I SKID STEER LOADER I PUBLIC WORKS I STREETS I none I 2009 I DELTA DANISH ELEI Retrosiqn-GR3 Retroreflectometer I PUBLIC WORKS I SS Ticketinq I 5026 I 2002 I FORD I RANGER PICK-UP I PUBLIC WORKS I WATER-ADMIN I 6031 I 2003 I FORD ICROWN VICTORIA CNG I PUBLIC WORKS I WATER -ADMIN I 6072 I 2007 I FORD I ESCAPE 4X4 HYBRID I PUBLIC WORKS I WATER-ADMIN I 8060 I 2006 I AZTEX I ENCLOSED TRAILER I 021 VEHICLE / EQUIPMENT LISTING DEPARTMENT DIVISION CITY .. YEAR MANUFACTURE MODEL PUBLIC WORKS WATER - CS 6070 1 2007 1 DODGE ICARAVAN PUBLIC WORKS WATER-DIST 5055 2005 FORD F350 SERVICE TRUCK PUBLIC WORKS WATER- DIST 5062 2006 FORD F350 STAKE BED W/LIFT GATE PUBLIC WORKS WATER- DIST 5063 2006 FORD F350 STAKE BED W/DUMP PUBLIC WORKS WATER- DIST 5064 2006 FORD F350 DUMP TRUCK PUBLIC WORKS WATER-DIST 5066 1 2006 1 GMC 13500 SERVICE TRUCK PUBLIC WORKS WATER- DIST 5120 1 2012 1 CHEVY 11500 EX -CAB PICK-UP PUBLIC WORKS WATER-DIST 5122 1 2012 1 CHEVY 11500 PICK-UP PUBLIC WORKS WATER- DIST 5131 1 2013 1 GMC 13500 SERVICE TRUCK PUBLIC WORKS WATER- DIST 5132 1 2013 1 GMC 13500 SERVICE TRUCK PUBLIC WORKS WATER -DIST 8021 1 2002 1 INGERSOLL 1COMPRESSOR 185 PUBLIC WORKS WATER-DIST 8050 1 2005 1 ZIEMAN 12660 EQUIP TRAILER PUBLIC WORKS WATER -DIST 8083 1 2008 1 INGERSOLL ILIGHTTRAILER PUBLIC WORKS WATER-DIST 8084 1 2008 1 INGERSOLL ILIGHTTRAILER PUBLIC WORKS WATER- DIST 8101 2010 AZ TRAILER SPEC EMERGENCY WATER TRAILER PUBLIC WORKS WATER- DIST 8102 2010 AZ TRAILER SPEC EMERGENCY WATER TRAILER PUBLIC WORKS WATER- DIST 9050 2005 CASE BACKHOE 590 SUPER M PUBLIC WORKS WATER-DIST 9061 2006 FREIGHTLINER IDUMPTRUCK PUBLIC WORKS WATER -DIST 9081 2008 INTERNATIONAL I HYDRO EXCAVATOR PUBLIC WORKS WATER-DIST 9092 1 2009 1 GEHL IFORKBOOMLIFT RSD-19 PUBLIC WORKS WATER- DIST 9121 2012 CATERPILLAR 1914G LOADER PUBLIC WORKS WATER- DIST 9130 2013 CASE BACKHOE 590 SUPER N PUBLIC WORKS WATER- DIST 9131 2013 FORD F750 LEAK TRUCK PUBLIC WORKS WATER-DIST 34920 1990 ZIEMAN 11150 TRAILER PUBLIC WORKS WATER- DIST 34921 1990 ZIEMAN 11150 TRAILER PUBLIC WORKS WATER-DIST 34932 1 1990 1 DICO ITRAILER PUBLIC WORKS WATER -DIST 34943 1 1990 1 CANOGA ICEMENTMIXER PUBLIC WORKS WATER - METER 5059 2005 FORD RANGER PICK-UP PUBLIC WORKS WATER - METER 5101 2010 FORD F350 SERVICE TRUCK PUBLIC WORKS WATER - METER 5133 1 2013 1 GMC 13500 SERVICE TRUCK PUBLIC WORKS WATER- METER 5134 1 2013 1 FORD IF150 EX -CAB PICK-UP PUBLIC WORKS WATER - METER 6022 1 2002 1 TOYOTA 1PRIUS PUBLIC WORKS WATER- METER 9032 1 2003 1 FORD F450 VALVE TURNING TRUCK PUBLIC WORKS WATER - METER 50510 2005 FORD RANGER PICK-UP PUBLIC WORKS WATER - METER 5020S 2002 FORD F150 PICK-UP CNG PUBLIC WORKS WATER -PROD 5084 1 2008 1 FORD IF250 PICK-UP PUBLIC WORKS WATER -PROD 5094 2009 FORD F350 SERVICE TRUCK PUBLIC WORKS WATER -PROD 5102 2010 FORD F1504X4 EX -CAB PICK-UP PUBLIC WORKS WATER - PROD 5121 1 2012 1 CHEVY 11500 EX -CAB PICK-UP PUBLIC WORKS WATER - PROD 6050 1 2005 1 FORD I FREE STAR VAN PUBLIC WORKS WATER -PROD 8090 I 2009 I MILLER 1WELDER/GENERATOR PUBLIC WORKS WATER -PROD 8120 2012 CATERPILLAR IGENERATOR PUBLIC WORKS WATER -PROD 914X 2014 CATERPILLAR IGENERATOR PUBLIC WORKS WATER -PROD 914X 2014 CATERPILLAR IGENERATOR PUBLIC WORKS WATER - PROD 5030S 2003 FORD F150 EX -CAB PICK-UP PUBLIC WORKS Count 141 Total Count 161 Additional Items Not Part of the PUBLIC WORKS Equipment Maintenance FACILITIES Program: 1 8061 1 2006 1 GENERAL I GENERATOR (for City Yard backup) PUBLIC WORKS FACILITIES none 2014 301 AERIAL WORK PLATFORM PUBLIC WORKS P&L 8023 2002 WOODS BLADE RB 990 PUBLIC WORKS P&L 8103 2010 VERTI TURF VACCUME (for artificial turf) PUBLIC WORKS P&L 8104 2010 AERWAY 60" PULL AERATOR PUBLIC WORKS P&L 8105 2010 DOHLER 100 GAL WEED SPRAYER PUBLIC WORKS P&L 8110 2010 GANNON BOX SCRAPER(grader) PUBLIC WORKS P&L none 2011 LAZER LAZER GRADER (for equestrian use) PUBLIC WORKS FACILITIES none 2014 GENIE AWP 30S DC PORTABLE LIFT PUBLIC WORKS FACILITIES none 2009 CUSTOM GRILLTRAILER 022