RJM Design Group A2013-071C4 UL149" 11A
June 7, 2018
RJM Design Group, Inc.
Attn: Larry Ryan
31591 Camino Capistrano
San Juan Capistrano, CA 92675
RE: Extension of Termination Date for Agreement A13-71
Landscape Design Architectural Services
Dear Mr. Ryan:
14000 City Center Drive
Chino Hills, CA 91709
(909) 364-2600
On December 7, 2011, the City Manager of the City of Chino Hills, authorized
execution of Agreement No. A13-71, with RJM Design Group, Inc. for Landscape
Design Architectural Services.
This letter serves as notification that the termination date has been extended until
June 30, 2019. All other provisions of the agreement remain in effect.
Should you have any questions regarding this notification, please contact Yvette
Brunetto at (909) 364-2783.
Sincerely,
Konradt Bartlam
City Manager
KB:wg
cc: City Clerk's Office
Finance Department
Community Development Department
Ccawd.- Art Bennett ■ Brian Johsz ■ Ray Marquez ■ Cynthia Moran ■ Peter J. Rogers
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June 6, 2017
RJM Design Group
Attn: Larry Ryan
315914 Camino Capistrano
San Juan Capistrano, CA 92675
RE: Extension of Termination Date for Agreement A2013-071
Landscape Design and Architectural Services
Dear Mr. Ryan,
14000 City Center Drive
Chino Hills, CA 91709
(909) 364-2600
www..
On June 6, 2017 the City Manager of the City of Chino Hills authorized execution
of Agreement No. A2013-071, with RJM Design Group for landscape design and
architectural services.
This letter serves as notification that the termination date has been extended until
June 30, 2018. All other provisions of the agreement remain in effect.
Should you have any questions regarding this notification, please contact Yvette
Martinez at (909) 364-2783.
Sincerely,
Konradt Bartlam
City Manager
KB:cb
cc: City Clerk's Office
Finance Department
Community Development Department
cl� ec�wa- - Art Bennett ■ Ed M. Graham ■ Ray Marquez ■ Cynthia Moran ■ Peter J. Rogers
C4 0� (JII& -11A
June 1, 2016
Larry R Ryan
RJM Design Group
31591 Camino Capistrano
San Juan Capistrano, CA 92675
RE: Extension of Termination Date for Agreement No. A13-71
Plan Check Services
Dear Mr. Ryan:
14000 City Center Drive
Chino Hills, CA 91709
(909) 364-2600
wwai, d fir' . 9
On November 27, 2013, the City Manager of the City of Chino Hills authorized
execution of Agreement No. A13-71 with RJM Design Group to provide on-call
plan check services for the City of Chino Hills.
This letter serves as notification that the termination date has been extended until
June 30, 2017. All other provisions of the agreement remain in effect.
Should you have any questions regarding this notification, please contact Victor
Viramontes at (909) 364-2743.
Sincerely,
Konradt Bartlam
City Manager
KB:cb
cc: City Clerk's Office
Finance Department
Community Development Department
CC.' Art Bennett a Ed M. Graham ® Ray Marquez . Cynthia Moran a Peter J. Rogers
AGREEMENT NO. A13-11
FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF CHINO HILLS AND
RJM DESIGN GROUP
THIS AGREEMENT, made and entered into this 18th day of November,
2013, between the CITY OF CHINO HILLS, a municipal corporation, hereinafter
referred to as "City" and RJM DESIGN GROUP hereinafter referred to as
"Consultant". In consideration of the mutual covenants and conditions set forth
herein, the parties agree as follows:
1. SCOPE OF SERVICES. Consultant agrees to perform the services
set forth in Exhibit A "SCOPE OF SERVICES" attached hereto and made a part
hereof. Consultant shall submit its work to the City for its review after completing
each phase of the project as described in Exhibit A, or when otherwise requested
by the City. Consultant shall, at its own cost, make any revisions of its own work
as required by the City and re -do, at its own cost, any work which the City finds
unsatisfactory due to Consultant's or subcontractor's errors or omissions.
Consultant represents that it has the qualifications, experience and facilities to
properly perform said services in a thorough, competent and professional manner
and shall, at all times during the term of this Agreement, have in full force and
effect, all licenses required of it by law. Consultants shall begin its services under
this Agreement on November 27, 2013.
2. STATUS OF CONSULTANT. Consultant is and shall at all times
remain as to the City a wholly independent contractor. The personnel performing
the services under this Agreement on behalf of Consultant shall at all times be
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under Consultant's exclusive direction and control. Neither City nor any of its
officers, employees or agents shall have control over the conduct of Consultant or
any of Consultant's officers, employees or agents, except as set forth in this
Agreement. Consultant shall not at any time or in any manner represent that it or
any of its officers, employees or agents are in any manner officers, employees or
agents of the City. Consultant shall not incur or have the power to incur any debt,
obligation or liability whatever against City, or bind City in any manner. Consultant
shall not disseminate any information or reports gathered or created pursuant to
this Agreement without the prior written approval of City except information or
reports required by government agencies to enable Consultant to perform its
duties under this Agreement.
3. CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS.
Consultant shall keep itself informed of applicable local, state and federal laws and
regulations which may affect those employed by it or in any way affect the
performance of its services pursuant to this Agreement. Consultant shall observe
and comply with all such laws and regulations affecting its employees. City and its
officers and employees, shall not be liable at law or in equity as a result of any
failure of Consultant to comply with this section.
4. PERSONNEL. Consultant shall make every reasonable effort to
maintain the stability and continuity of Consultant's staff assigned to perform the
services hereunder and shall obtain the approval of the City Manager of all
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proposed staff members performing services under this Agreement prior to any
such performance.
5. COMPENSATION AND METHOD OF PAYMENT. Compensation to
the Consultant shall be as set forth in Exhibit B attached hereto and made a part
hereof. Payments shall be made within thirty (30) days after receipt of each
invoice as to all undisputed fees. If the City disputes any of consultant's fees it
shall give written notice to Consultant within 30 days of receipt of an invoice of any
disputed fees set forth on the invoice.
6. ADDITIONAL SERVICES OF CONSULTANT, Consultant shall not
be compensated for any services rendered in connection with its performance of
this Agreement which are in addition to those set forth herein or listed in Exhibit A,
unless such additional services are authorized in advance and in writing by the
City Manager. Consultant shall be compensated for any additional services in the
amounts and in the manner as agreed to by City Manager and Consultant at the
time City's written authorization is given to Consultant for the performance of said
services.
7. ASSIGNMENT. All services required hereunder shall be performed
by Consultant, its employees or personnel under direct contract with Consultant.
Consultant shall not assign to any subcontractor the performance of this
Agreement, nor any part thereof, nor any monies due hereunder, without the prior
written consent of City Manager.
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8. FACILITIES AND RECORDS. Consultant shall maintain complete
and accurate records with respect to sales, costs, expenses, receipts and other
such information required by City that relate to the performance of services under
this Agreement. Consultant shall maintain adequate records of services provided
in sufficient detail to permit an evaluation of services. All such records shall be
maintained in accordance with generally accepted accounting principles and shall
be clearly identified and readily accessible. Consultant shall provide free access
to the representatives of City or its designees at reasonable times to such books
and records, shall give City the right to examine and audit said books and records,
shall permit City to make transcripts therefrom as necessary, and shall allow
inspection of all work, data, documents, proceedings and activities related to this
Agreement. Such records, together with supporting documents, shall be
maintained for a period of three (3) years after receipt of final payment.
9. TERMINATION OF AGREEMENT. This Agreement may be
renewed annually, but will terminate on June 30, 2014, unless otherwise extended
in advance and in writing by the City Manager. This Agreement may be
terminated with or without cause by either party upon 30 days written notice. In
the event of such termination, Consultant shall be compensated for non -disputed
fees under the terms of this Agreement up to the date of termination.
10. COOPERATION BY CITY. All public information, data, reports,
records, and maps as are existing and available to City as public records, and
which are necessary for carrying out the work as outlined in the Scope of Services,
shall be furnished to Consultant in every reasonable way to facilitate, without
undue delay, the work to be performed under this Agreement.
11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of,
or in the event of termination, suspension or abandonment of, this Agreement, all
original maps, models, designs, drawings, photographs, studies, surveys, reports,
data, notes, computer files, files and other documents prepared in the course of
providing the services to be performed pursuant to this Agreement shall, become
the sole property of City. With respect to computer files, Consultant shall make
available to the City, upon reasonable written request by the City, the necessary
computer software and hardware for purposes of accessing, compiling,
transferring and printing computer files.
12. RELEASE OF INFORMATION/CONFLICTS OF INTEREST.
(a) All information gained by Consultant in performance of this
Agreement shall be considered confidential and shall not be released by
Consultant without City's prior written authorization excepting that information
which is a public record and subject to disclosure pursuant to the California Public
Records Act, Government Code § 6250, et sea. Consultant, its officers,
employees, agents or subcontractors, shall not without written authorization from
the City Manager or unless requested by the City Attorney, voluntarily provide
declarations, letters of support, testimony at depositions, response to
interrogatories or other information concerning the work performed under this
Agreement or relating to any project or property located within the City. Response
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to a subpoena or court order shall not be considered "voluntary" provided
Consultant gives City notice of such court order or subpoena.
If Consultant or any of its officers, employees, consultants or subcontractors
does voluntarily provide information in violation of this Agreement, City has the
right to reimbursement and indemnity from Consultant for any damages caused by
Consultant's conduct, including the City's reasonable attorney's fees.
Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint,
subpoena, notice of deposition, request for documents, interrogatories, request for
admissions or other discovery request, court order or subpoena from any party
regarding this Agreement and the work performed thereunder or with respect to
any project or property located within the City. City retains the right, but has no
obligation, to represent Consultant and/or be present at any deposition, hearing or
similar proceeding. Consultant agrees to cooperate fully with City and to provide
City with the opportunity to review any response to discovery requests provided by
Consultant. However, City's right to review any such response does not imply or
mean the right by City to control, direct, or rewrite said response.
(b) Consultant covenants that neither they nor any officer or principal of
their firm have any interest in, or shall they acquire any interest, directly or
indirectly which will conflict in any manner or degree with the performance of their
services hereunder. Consultant further covenants that in the performance of this
Agreement, no person having such interest shall be employed by them as an
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officer, employee, agent, or subcontractor without the express written consent of
the City Manager. Consultant further covenants that Consultant has not
contracted with nor is performing any services directly or indirectly with any
developer(s) and/or property owner(s) and/or firm(s) and/or partnerships owning
property in the City or the study area and further covenants and agrees that
Consultant and/or its subcontractors shall provide no service or enter into any
agreement or agreements with any developer(s) and/or property owner(s) and/or
firm(s) and/or partnerships owning property in the City or the study area prior to
the completion of the work under this Agreement without the express written
consent of the City Manager.
13, DEFAULT. In the event that Consultant is in default of any of the
provisions of this Agreement, City shall have no obligation or duty to continue
compensating Consultant for any work performed after the date of default and can
terminate this Agreement immediately by written notice to the Consultant.
14. INDEMNIFICATION.
(a) Consultant represents it is skilled in the professional calling
necessary to perform the services and duties agreed to hereunder by Consultant,
and City relies upon the skills and knowledge of Consultant. Consultant shall
perform such services and duties consistent with the standards generally
recognized as being employed by professionals performing similar service in the
State of California.
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(b) Consultant is an independent contractor and shall have no authority
to bind City nor to create or incur any obligation on behalf of or liability against
City, whether by contract or otherwise, unless such authority is expressly
conferred under this agreement or is otherwise expressly conferred in writing by
City.
(c) Consultant shall save harmless, indemnify and defend City and all its
officers, officials, employees, volunteers, and representatives from and against
any and all liability, loss, damage, expense, or cost (including without limitation
reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of
every nature arising from, pertaining to, or relating to the negligence,
recklessness, or wrongful misconduct of Consultant or any of Consultant's officers,
agents, employees, or representatives in the performance of work hereunder or its
failure to comply with any of its obligations contained in this Agreement, except
such loss or damage which is caused by the sole active negligence or wrongful
misconduct of the City. Consultant's duties and obligations under this paragraph
shall apply notwithstanding any alleged or actual passive negligence of City which
may have contributed to the liability, loss, damage, expense, or cost.
(d) For purposes of this section "City" includes City's officers, officials,
employees, agents, representatives, and volunteers.
(e) It is expressly understood and agreed that this paragraph 14 is
intended to be as broad and inclusive as is permitted by the law of the State of
California and will survive termination of this Agreement.
M
(f) The requirements as to the types and limits of insurance coverage to
be maintained by Consultant, as required by paragraph 15, and any approval of
said insurance by City, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by Consultant pursuant to
this Agreement, including, without limitation, to the provisions concerning
indemnification.
(g) If any action or proceeding is brought against the City by reason of
any of the matters against which Consultant has agreed to indemnify the City as
above provided, Consultant, upon notice from the City, shall defend the City at
Consultant's expense by counsel determined acceptable to the City in City's sole
discretion. The City need not have first paid any of the matters as to which the
City is entitled in order to be so indemnified. The insurance required to be
maintained by Consultant under paragraph 15 shall ensure Consultant's
obligations under this paragraph 14(g), but the limits of such insurance shall not
limit the liability of Consultant hereunder.
(h) The Consultant shall promptly pay any final judgment rendered
against the City with respect to claims determined by a trier of fact to have been
Consultant's allocated share of liability.
15. INSURANCE,
A. Insurance Requirements. Consultant shall provide and
maintain insurance acceptable to the City Attorney in full force and effect
throughout the term of this Agreement, against claims for injuries to persons or
M
damages to property which may arise from or in connection with the performance
of the work hereunder by Consultant, its agents, representatives or employees.
Insurance is to be placed with insurers with a current A.M. Best's rating of no less
than A:VII. Consultant shall provide the following scope and limits of insurance:
least as broad as:
(1) Minimum Scope of Insurance. Coverage shall be at
(a) Insurance Services Office form Commercial
General Liability coverage (Occurrence Form CG 0001).
(b) Insurance Services Office form number CA 0001
(Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and
endorsement CA 0025, or equivalent forms subject to the written approval of the
City.
(c) Workers' Compensation insurance as required
by the Labor Code of State of California and Employer's Liability insurance and
covering all persons providing services on behalf of the Consultant and all risks to
such persons under this Agreement.
(d) Errors and omissions liability insurance appropriate
to the Consultant's profession.
(2) Minimum Limits of Insurance. Consultant shall
maintain limits of insurance no less than:
(a) General Liability: $1,000,000 per occurrence for
bodily injury, personal injury and property damage. If Commercial General Liability
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Insurance or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the activities related to this Agreement or
the general aggregate limit shall be twice the required occurrence limit.
(b) Automobile Liability: $1,000,000 per accident
for bodily injury and property damage.
(c) Workers' Compensation and Employer's
Liability: Workers' Compensation as required by the Labor Code of the State of
California and Employers Liability limits of $1,000,000 per accident.
claim.
(d) Errors and Omissions Liability: $1,000,000 per
B Other Provisions. Insurance policies required by this
Agreement shall contain the following provisions:
(1) All Policies. Each insurance policy required by this
paragraph 15 shall be endorsed and state the coverage shall not be suspended,
voided, canceled by the insurer or either party to this Agreement, reduced in
coverage or in limits except after 30 days' prior written notice by Certified mail,
return receipt requested, has been given to the City' or ten days notice due to non-
payment of premium.
(2) General Liability and Automobile Liability Coverages.
(a) City, its officers, officials, and employees and
volunteers are to be covered as additional insureds as respects: liability arising
out of activities Consultant performs, products and completed operations of
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Consultant; premises owned, occupied or used by Consultant, or automobiles
owned, leased or hired or borrowed by Consultant. The coverage shall contain no
special limitations on the scope of protection afforded to City, its officers, officials,
or employees.
(b) Consultant's insurance coverage shall be
primary insurance as respect to City, its officers, officials, employees and
volunteers. Any insurance or self insurance maintained by City, its officers,
officials, employees or volunteers shall apply in excess of, and not contribute with,
Consultant's insurance.
(c) Consultant's insurance shall apply separately to
each insured against whom claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
(d) Any failure to comply with the reporting or other
provisions of the policies including breaches of warranties shall not affect
coverage provided to the City, its officers, officials, employees or volunteers.
(3) Workers' Compensation and Employer's Liability
Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall
agree to waive all rights of subrogation against City, its officers, officials,
employees and agents for losses arising from work performed by Consultant for
City.
C. Other Requirements. Consultant agrees to deposit with City,
at or before the effective date of this contract, certificates of insurance necessary
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to satisfy City that the insurance provisions of this contract have been complied
with. The City Attorney may require that Consultant furnish City with copies of
original endorsements effecting coverage required by this Section. The
certificates and endorsements are to be signed by a person authorized by that
insurer to bind coverage on its behalf. City reserves the right to inspect complete,
certified copies of all required insurance policies, at any time.
(1) Consultant shall furnish certificates and endorsements
from each subcontractor identical to those Consultant provides.
(2) Any deductibles or self-insured retentions must be
declared to and approved by City. At the option of the City, either the insurer shall
reduce or eliminate such deductibles or self-insured retentions as respects the
City, its officers, officials, employees and volunteers; or the Consultant shall
procure a bond guaranteeing payment of losses and related investigations, claim
administration, defense expenses and claims.
(3) The procuring of such required policy or policies of
insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill
the indemnification provisions and requirements of this Agreement.
16. NONDISCRIMINATION/NONPREFERENTIAL TREATMENT
STATEMENT. In performing this Agreement, the Parties shall not discriminate or
grant preferential treatment on the basis of race, sex, color, age, religion, sexual
orientation, disability, ethnicity, or national origin, and shall comply, to the fullest
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extent allowed by law, with all applicable local, state and federal laws relating to
nondiscrimination.
17, UNAUTHORIZED ALIENS. Consultant hereby promises and agrees
to comply with all of the provisions of the Federal Immigration and Nationality Act
(8 U.S.C.A. & 1101, et seq.), as amended; and in connection therewith, shall not
employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by
this contract, and should the Federal Government impose sanctions against the
City for such use of unauthorized aliens, Consultant hereby agrees to, and shall,
reimburse City for the cost of all such sanctions imposed, together with any and all
costs, including reasonable attorneys' fees, incurred by the City in connection
therewith.
18. ENTIRE AGREEMENT. This Agreement is the complete, final,
entire and exclusive expression of the Agreement between the parties hereto and
supersedes any and all other agreements, either oral or in writing, between the
parties with respect to the subject matter herein. Each party to this Agreement
acknowledges that no representations by any party which are not embodied herein
and that no other agreement, statement, or promise not contained in this
Agreement shall be valid and binding.
19. GOVERNING LAW. The City and Consultant understand and agree
that the laws of the State of California shall govern the rights, obligations, duties
and liabilities of the parties to this Agreement and also govern the interpretation of
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this Agreement. Any litigation concerning this Agreement shall take place in the
San Bernardino County Superior Court.
20. ASSIGNMENT OR SUBSTITUTION. City has an interest in the
qualifications of and capability of the persons and entities who will fulfill the duties
and obligations imposed upon Consultant by this Agreement. In recognition of that
interest, neither any complete nor partial assignment of this Agreement may be
made by Consultant nor changed, substituted for, deleted, or added to without the
prior written consent of City. Any attempted assignment or substitution shall be
ineffective, null, and void, and constitute a material breach of this Agreement
entitling City to any and all remedies at law or in equity, including summary
termination of this Agreement. Subcontracts, if any, shall contain a provision
making them subject to all provisions stipulated in this Agreement.
21. MODIFICATION OF AGREEMENT. The terms of this Agreement
can only be modified in writing approved by the City Council and the Consultant.
The parties agree that this requirement for written modifications cannot be waived
and any attempted waiver shall be void.
22. AUTHORITY TO EXECUTE. The person or persons executing this
Agreement on behalf of Consultant warrants and represents that he/she/they
has/have the authority to execute this Agreement on behalf of his/her/their
corporation and warrants and represents that he/she/they has/have the authority
to bind Consultant to the performance of its obligations hereunder.
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23. NOTICES. Notices shall be given pursuant to this Agreement by
personal service on the party to be notified, or by written notice upon such party
deposited in the custody of the United States Postal Service addressed as follows:
Com.
Attention: City Clerk
City of Chino Hills
14000 City Center Drive
Chino Hills, California 91709
Consultant.
Attention: Larry P. Ryan
RJM Design Group
31591 Camino Capistrano
San Juan Capistrano, CA 92675
The notices shall be deemed to have been given as of the date of
personal service, or three (3) days after the date of deposit of the same in the
custody of the United States Postal Service.
24. CONSISTENCY. In interpreting this Agreement and resolving any
ambiguities, the main body of this Agreement takes precedence over the attached
Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency
between the Exhibits will be resolved in the order in which the Exhibits appear
below:
A. Exhibit A: Scope of Work
B, Exhibit B: Compensation
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25. SEVERABILITY. The invalidity in whole or in part of any provision of
this Agreement shall not void or affect the validity of the other provisions of this
Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
RJM DESIGN GROUP �1140,
By I ci--(LQ&T'r L q
Title Mc;
CITY OF CHINO HILLS
, City Manager
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"EXHIBIT A"
SCOPE OF SERVICES - PLAN CHECK SERVICES
RJM Design Group's goal is to function seamlessly as an "integrated" extension of your City
staff. Our approach is to sit down with the appropriate Department representatives and
discuss your specific goals and needs. In addition we will share with you our previous
twenty (20) years of experience of providing plan check/inspection services. Our
recommendation Is to bring forth our previous experience as a point of beginning and then
refine the process so that a comprehensive, coordinated plan check process Is available fm•
all applicants/projects to provide the best projects for the community. The following
procedures will incorporate the most effective means of providing quality plan check and
Inspection services for the City of Chino Hills.
The Project Manager will be responsible for all contact with the City Staff.
• Our project manager will become familiar with the City of Chino Hills's plan check
processing procedures for the Community Development Department. RJM shall utilize
a plan review log-in/log-art system and be responsible for all coordination,
correspondence, and meetings with City staff.
Plans are logged in and reviewed.
• The project manager will receive plans from the City offices and log -in all documents
received. The submission will be assessed for completeness. The landscape and
Irrigation drawings and specifications will be reviewed by our competent staff for
compliance to local and State codes and ordinances. The Principal -in -Charge will be
available to address any design or technical issues if needed.
The Project Manager will be responsible for overall plan check efficiency and quality.
• Before any plan check documents are returned to the City, the landscape and
irrigation plans are given a final check for consistency. A summary of major pick-up
Items are placed on the title sheet in clear, concise notes, in addition to the general
redline comments on the plans.
Plan checked documents are returned to the City.
• 'Phe plan checked plans and specifications are logged out by the project manager,
along with the plan check checklist, If appropriate. A transmittal will be included to
the City stating that the 1st, 2nd, or 3rd plan check has been completed, whether or
not the plans are recommended for approval, or if a subsequent review is required.
The plans and transmittal will be delivered to the City of Chino Hills offices.
13.145 Chino Hills, As -Needed Plan Check Services Page i
Field review of the project site will be conducted by R)M Landscape Architect at the
request of City Staff.
Our staff landscape architect will be available to perform field review of landscape
Improvements on-site during the plan check process or at the completion of
construction, to verify that landscape and irrigation installation Is in compliance with
the design plans, if required by City of Chino Hills,
Our comprehensive plan review and inspection services include:
• A critical step in the establishment of a successful plan check process involves a
review of the conceptual landscape plan at the time of Initial plan preparation (during
the entitlement process) to confirm adherence to City setbacks, streetscape concept,
edge conditions, shade criteria to mitigate heat island concerns, water quality
treatment areas, trail connections/connectivity to adjacent development and
appropriate landscape concepts. This initial review allows for the identification of
critical issues that can assist Staff in the development of appropriate Conditions of
Approval.
• Review and comment on landscape construction documents (irrigation and planting
plans and details) for content, conformance with Conditions of Approval,
developnnent standards, design, and conpleteness. All plan check processes will be
monitored until such time as the applicant receives approval for the landscape plans.
Plan check services are to be provided based upon the City's requested time frame.
Normally, two weeks is required for the initial review and one week is sufficient for
turnaround of subsequent plan check reviews.
• Assist City Staff in the Inspection of irrigation and landscape construction work for
compliance with approved plans.
• Provide summary of recommended corrections required to be consistent with the
approved Construction Drawings (within 3 days of inspection)
• Assist the City with the maintenance monitoring program to insure appropriate
compliance with maintaining the desired character, aesthetics, and water
conservation as outlined on the approved Construction Drawings.
13-145 Chino Hills, As -Needed Plan Check Services Page 2
"EXHIBIT B"
RJM Design Group, Inc.
31591 Camino Capistrano
San Juan Capistrano, CA 92675
(949) 493-2600 phone
(949) 493.2690 fax
HOURLY RATES
August 1, 2013 through July 31, 2014
RJM DESIGN GROUP, INC.
Principal Landscape Architect
Associate Landscape Architect
Landscape Architect / Project Manager
job Captain / Landscape Designer
Irrigation Designer
CADD Technician
Draftsperson
Word Processor
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$145 - $165 per hour
$130 - $140 per hour
$115 - $125 per hour
$100 - $110 per hour
$100 per hour
$ 85 - $ 95 per hour
$ 70 - $ 80 per hour
$ 55 - $ 65 per hour
Fees will be escalated each August 1, in accordance with any increase in the
Consumer's Price Index orother mutually agreed upon cost index.
PAYMENTS
Payments will be due and payable on a monthly basis following the completion of any substantial
phase of work. Carrying charges for overdue accounts beyond 30 days of billing date are charged at
1-1/2% of the amount due, compounded monthly. Each plan check will be invoiced separately.
Contract not to exceed $22,000.00
REIMBURSABLE EXPENSES
When incurred, the following project expenses will be billed at cost plus 15% handling fee.
• All consultant reproduction
• Printing, plotting, copying, photography, graphic expenses, special delivery and handling
of documents, and shipping
• Permits, plan check, and inspection fees
• City business license
• Soils testing
In the event the City has or will establish a reprographics account, our reprographics costs may be
run through this resource to avoid the 15% handling fee.