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Michael Alexander A2015-230 Services Agreement N-20 15 - 230 Below you will find a checklist relating to Insurance and other requirements that are required for doing business with the City of Chino Hills. Only those items checked-off are MANDATORY,however if your standard policies exceed the minimum requirements please include. Commercial general liability insurance must meet or exceed the requirements of ISO-CGL Form No.CO 00 01 11 85 or 88. The amount of insurance set forth below will be a combined single limit per occurrence for bodily injury, personal injury,and property damage for the policy coverage, Liability policies will be endorsed to name the City,its officials,and employees as "additional insured's"under said Insurance coverage and to state that such Insurance will be deemed"primary"such that any other insurance that may be carried by the City will be excess thereto. Workers'Compensation policies shall waive all rights of subrogation against City,Its officers,officials,employees and agents for losses arising from work performed by Consultant for City. Such Insurance must be on an`occurrence,"not a"claims made,"basis and will not be cancelable or subject to reduction except upon thirty(30)days prior written notice to the City. Please find additional Terms and Conditions on the reverse side of this Services Agreement. This is not a Contract order or an authorization to begin work. ® Comprehensive General Liability, including coverage for premises, products and completed operations, independent contractors, personal injury and contractual obligations with combined single limits of coverage of at least$1,000,000 per occurrence. The City of Chino Hills is to be listed as an additionally insured party. ® Auto Liability,including owned,non-owned and hired vehicles with at least; ❑ X1,000,000 per occurrence. ❑ $100,000-300,000 per occurrence. ® As required by State Statutes. A copy of your current policy must be submitted naming yourself and or your company. ® Workers'Compensation Insurance:as required by State Statutes including Waiver of Subrogation. (Not needed if Self-employed with no employees and CONTRACTOR signs statement to this effect.) ® Business License: The SERVICE PROVIDER shall agree to have a current City of Chino Hills license on file at City Hall or purchase said license(at no cost to the City). ® Scone of Services and/or Compensation Attachments ® Total Compensation Not-to-Exceed; $750.00 ® Expiration Date: December 31.2015 PLEASE NOTE: ALL APPLICABLE INFORMATION LISTED ABOVE MUST BE OBTAINED AND ON FILE, PRIOR TO THE ISSUANCE OF A CITY CONTRACT BEING SENT TO YOU(VIA FAX OR HARD COPY)BY THE CONTRACT COMPLIANCE OFFICER,THUS AUTHORIZING COMMENCEMENT OF WORK FOR THE CiTY. AGREEMENT IS EFFECTIVE AS OF DATE LAST SIGNED BELOW. Company Name: By(Print name&flee): Michael Alexander Michael Alexander ICompany Mailing Address: I City,State,Zip: 5100 N.Carnelian Ma Loma CA 91701 IPhone: I E-Mail Address: 909-980-2962 santa0.resanta.com Mall two copies of the original agreement along with proof of Insurance to:City of Chino Hills-City Clark,14000 City Center Drive,Chino Hills,CA 91709 0nginator/Department Contact: Mike Adams Date Initiated: 10/22115 Vendor's Authorized Signature: 05—al/L.—N.__ - Date signed: /0 3 / 1 Vendor's Authorized SlgnalurA / / Dale signed: Contract Compliance Approval: C ,. -1! 444" 7/ 7// / Date Approved: I t-2 I Department Director/City Manager Approval:/ 014% /AU hA1A1_C/ Date Approved: It -04." 1.GENERALLY. The services ( °Contract') covered by this should any claim be brought against it by suit or otherwise, services agreement must be furnished by Contractor subject to all whether the same be groundless or not, arising out of the the terms and conditions contained In this contract which Contract or their performance, Contractor will defend City (at Contractor, in accepting this contract, agrees to be bound by and City's request and with counsel satisfactory to City)and indemnify comply with In all particulars. No other terms or conditions are City for any judgment rendered against it or any sums paid out in binding upon the parties unless subsequently agreed to In writing, settlement or otherwise. For purposes of this section °City'' Written acceptance of all or any portion of the Contract covered Includes City's officers, elected officials, and employees. It is by this contract constitutes unqualified acceptance of all terms expressly understood and agreed that the foregoing provisions and conditions in this contract. The terms of any proposal will survive termination of this contract. The requirements as to referred to in this contract are included and made a part of the the types and limits of insurance coverage to be maintained by contract only to the extent It specified the Contract,the price, and Contractor, and any approval of such Insurance by City, are not the delivery, and then only to the extent that such terms are intended to and will not in any manner limit or qualify the liabilities consistent with the terms and conditions of this contract. and obligations otherwise assumed by Contractor pursuant to this 2,CHANGES. City may make changes within the general scope contract, including, without limitation,to the provisions concerning of this contract by giving notice to Contractor and subsequently indemnification, confirming such changes in writing. If such changes affect the 8.WARRANTY. Contractor agrees that the Contract is covered by cost of or the time required for performance of this contract, an the most favorable commercial warranties the Contractor gives to equitable adjustment in the price or delivery or both must be any customer for the same or substantially similar services, or made. No change by Contractor Is allowed without City's written such other more favorable warranties as is specified in this approval. Any claim by Contractor for an adjustment under this contract. Warranties will be effective notwithstanding any section must be made in writing within thirty (30) days from the inspection or acceptance of the Contract by City. date of receipt by Contractor of notification of such change unless 9.ASSIGNMENT.City may assign this contract. Except as to any City waives this condition in writing, Nothing in this section payment due under this contract, Contractor may not assign or excuses Contractor from proceeding with performance of the subcontract the contract without City's written approval. Should contract as changed. City give consent, It will not relieve Contractor from any 3. TERMINATION. This agreement will terminate on the date obligations under this contract and any transferee or noted unless extended in advance and in writing by the City subcontractor will be considered Contractor's agent. Manager or Department Director, as applicable. City or 10.INSURANCE. Contractor must provide the insurance Contractor may terminate this contract at any time,either verbally Indicated on the face sheet of this Services Agreement. or In writing,with or without cause. Should termination occur, City 11.PERMITS. Contractor must procure all necessary permits and will pay Contractor as full performance until such termination the licenses, and abide by all federal, state, and local laws, for unit or pro rata contract price for the performed and accepted performing this contract. portion of the Contract. City may provide written notice of 12.INDEPENDENT CONTRACTOR. City and Contractor agree termination for Contractor's default if Contractor refuses or fails to that Contractor will act as an independent contractor and will have comply with this contract. If Contractor does not cure such failure control of all work and the manner in which is it performed. within a reasonable time period, or fails to perform the Contract Contractor will be free to contract for similar service to be within the time specified (or allowed by extension), Contractor will performed for other employers while under contract with City. be liable to City for any excess costs incurred by City. Contractor is not an agent or employee of City and is not entitled 4.TIME EXTENSION, City may extend the time for completion If, to participate In any pension plan, Insurance, bonus or similar in City's sole determination, Contractor was delayed because of benefits City provides for its employees. Any provision in this causes beyond Contractor's control and without Contractor's fault contract that may appear to give City the right to direct Contractor or negligence. In the event delay was caused by City, as to the details of doing the work or to exercise a measure of Contractor's sole remedy Is limited to recovering money actually control over the work means that Contractor will follow the and necessarily expended by Contractor because of the delay; direction of the City as to end results of the work only. there is no right to recover anticipated profit. 13,WAIVER. City's review or acceptance of,or payment for,work 5.REMEDIES CUMULATIVE. City's rights and remedies under product prepared by Contractor under this contract will not be this contract are not exclusive and are In addition to any rights construed to operate as a waiver of any rights City may have and remedies provided by law. under this Agreement or of any cause of action arising from 6.PAYMENT. City viii pay Contractor after receiving acceptable Contractor's performance. A waiver by City of any breach of any invoices for services rendered and accepted. Drafts will not be term, covenant, or condition contained In this contract will not be honored. deemed to be a waiver of any subsequent breach of the same or 7.INDEMNIFICATION. Contractor agrees to indemnify and hold any other term, covenant, or condition contained in this contract, City harmless from and against any claim,action,damages,costs whether of the same or different character. (including, without limitation, attorney's fees), injuries, or liability, 14.INTERPRETATION, This Agreement was drafted in,and will arising out of the Contract, or their performance, regardless of be construed in accordance with the laws of the State of City's passive negligence, but excepting such loss or damage California,and exclusive venue for any action involving this which is caused by the sole active negligence or willful agreement will be in San Bernardino County. misconduct of the City. Should City be named in any suit,or Invoice - C'onfllrt atti n Lf' op Evert Xe�fornitatioro .= Helpful! lihns .. Event 12/02/2015 Time: 5-7 pm Day/Date: Client Name: Chino Hills / Kelly Witte Event Phone: (909) 364-2730 Cell Phone: Event Address; Chino Hills Community Center Adopt-A-Family 14250 Peyton Drive, Chino Hills 91709 MOW DETAYtS Santa and/or Mrs, Claus's visit will consist of I M:%;•!-: I i $129 I $250 posing for photos, handing out presents, and I ; _ •,, •_ I included i if time allows,read a short Christmas book, r ' s' ' '`' upon request, I I Q Santa will arrive within a+/- 15 minute window of Collected at end of event, TOTAL $250 scheduled time,denending on traffic.., CONTRACT xNFoctMATNON Deposits are not required. Payment Is due at end of visit, acceptable in cash or check, payable to: Mike orKaren Alexander.To guarantee rates&terms quoted,this contract must be signed and returned to r°Yr; , • Any and all photos taken of our Santa&Mrs,Claus, whether by individuals or professional photographers, are assumed to be for private or personal use of the client and may not be used for commercial or promotion use without written permission of Mike Alexander. • Special wardrobe requests are subject to client's cost and must be requested 10 days In advance. HINTS vCif$A WWI Rum sokilin a, MRS, CMAUS. • Santa's suit is very warm and the event location should be cool and comfortable, 65-70 degrees, and a fan. o When parking Is at a minimum reserve a special parking place for Santa,dose as possible to event; have some fun and put a sign out"Reserved for Santol" o Santa can carry In one bag of presents for children or guests; well labeled. If requested. C Santa will call close to hls arrival. Get everyone together, and have someone outside to meet Santa. • Santa does not need to come in the front door, creative entrances are fun and encouraged(Santa Is pat an athlete). • Get everyone together, before Santa enters. Santa will only be there for a set amount of time. If everyone Is scattered around the house or office,you rose valuable time. ▪ Provide a sturdy chair for Santa to alt in, Folding chairs and low chairs are not good, Santa LOVES a chair that fs stardv and stable to support him elf ; r . t.t :e e 0, Commonly a straight-hack dining chair,as Santa likes to sit-up or on the edge of the chair. Pre-place chair near your Christmas tree or in a holiday setting. • An adult must be present at all times to manage children, he does not discipline. • Think about photos with everyone. Teenagers, grandparents will shy away; Sante can stand up for photos. Wait until Santa asks Grandpa or the boss If he's been a good boyl o If there Is a balance or payment due to Santa, place it inside a Christmas card or envelope. It never looks appropriate when someone gives cash to Santa. As Santa Is departing, hand nim the envelope. X have read the abova contract and agree to Its Tuuns and Conditions, X understand that this booking rvlll rvmaln tentative,subject to cancellation by %��s.4;.}:;;.,..:;, ^,Y. uaw;:ic.:;,s:...,.,;, u 5vgt, ,&cz._,.until the signed contract is - received. i � lf7•'Z4--Zoll Mike Alexander 'ancho Cueentenina Santa Date Customerslanature Date —Invoke Confinnplon Lett*ir - Event ingotrir`aatdon TH&ipf&18 N. Event 12/00/201.5 Time: 5:30-7:30 p.m. Day/pate: Client Name: Chino Hills / Michael Adams • Event Phone: (909) 364-2905 Cell Phone: Event Address: Chino Hills City Hall Tree Lighting Ceremony 14000 city Center Drive,Chino Hills 91709 EVENT 1TTAyf:y Santa and/or Mrs. Claus's visit will consist of @I $125 $250 posing for photos, handing out presents, and .r ,. , a:r I m IIncluded I if time allows, read a short Christmas book, upon request. I I @ I s Santa will arrive within a +/- 15 minute window of Collected at end of event. TOTAL $250 scheduled time,depending on troMcr _ CONTRACT XNP RMATXON • Deposits are not required. Payment is due at end of visit, acceptable In cash or check, payable to: Mike or Karen Alexander. To guarantee rates&terms quoted, this contract must be signed and returned to Krty • Any and all photos taken of our Santa &Mrs. Claus,whether by Individuals or professional photographers, arc assumed to be for private or personal use of the client and may not be used for commercial or promotion use without written permission of Mike Alexander. • Special wardrobe requests are subject to client's cost and must be requested 10 days In advance, I+XD4 'S FOR s1. SJF$Ey PROM SANTA,t3, Mg. CLAUS. • Santa's suit Is very warm and the event location should he cool and comfortable, 65 -70 degrees, and a fan. • When parking Is at a minimum reserve a special parking place for Santa,close as possible to event; have some fun and put a sign out"Reserved for Santal" • Santa can carry in one hag of presents for children or guests; well labeled, If requested. • Santa will call close,to his arrival, Gat everyone together,and have someone outside to meet Santa. • Santa does not need to corns In the front door, creative entrances era fun and encouraged (Santa Is ,get on athlete). • Get everyone together,before Santa enters. Santa will only be there for a set amount of time. If everyone Is scattered around the house or office,you lose valuable Woo. • Provide a sturdy chair for Santa to sit In, Folding chairs end low chairs are not good. Santa LOVES a chair that is sturdy and stable to support him and a child on each(tees, Commonly a straight-back dining chair, as Santa likes to sit-up or on the edge of the chair. Pm-place chair near your Christmas tree or In a holiday setting • An adult must be present at all trines to manage children, he does not discipline. • Think about photos with everyone. Teenagers, grandparents will shy away; Santa can stand up for photos. Welt until Santa asks Grandpa or the boss If he's been a good boyl • If there is a balance or payment due to Santa, place It Inside a Christmas card or envelope. It never looks appropriate when someone gives cash to Santa. As Santa Is departing, hand him the envelope. I have read the above contract and agree to Its Terms and Conditions. r understand tent this booking will remain tentative,subject to cancel/ellen by:.JA t,r.;; c:: ;':,::to,.,uz:<:rts C;: . .,_^ATO;1. :;;,`r;;.!;4'41,until the signed contract is received, Mike Alexander,``Rendw Cacamongo Santo Claus Date Cu¢tomerslmnatpre ,.__ Date • J Invoice - Confirmation Letter - Event XMMormata n iFieiffthil Hints Event 12/12/2015 Time: 9-11 a.m. Day/Date: Client Name: Chino Hills / Janelle Ramos Event Phone; (909) 884-2721 Cell Phone; Event Address: Chino Hills Community Center 14250 Peyton Drive, Chino Hills 91709 EVENT€3 AXIS Santa and/or Mt'. Claus's visit will consist of I g`- I I @ $125 $250 posing for photos, handing out presents, and I @ I included If time allows,read a short Christmas book, upon request. I I p Santa will arrive within a+1-15 minute window of Collected at end of event. I TOTAL 1 $250 scheduled time,depending on traffic. CONTRACT XigFORMATXON Deposits are not required. Payment is due at end of visit, acceptable in cash or check, payable to: Mike or Karen Alexander_- ----_--_---- To guarantee rates&terms quoted,this contract must be signed and returned to:•1'=_a:• r _4. E Any and all photos taken of our Santa&Mrs. Claus,whether by Individuals or professional photographers,are assumed to be for private or personal use of the client and may not be used for commercial or promotion use without written permission of Mike Alexander. a Special wardrobe requests are subject to client's cost and must be requested 10 days In advance. HINTS FOR A VXSST PROM SANTA i€t iliifl.CLAUS. • Santa's suit Is very warm and the event location should he cool and comfortable,65-70 degrees, and a fan. e When parking Is at a minimum reserve a special parking place for Santa,close as possible to event; have some fun and put a sign out"Reserved for Santa!" e Santa can carry in one bag of presents for children or guests; well labeled. If requested. o Santa will call close to his arrival, Get everyone together, and have someone outside to meet Santa. • Santa does not need to come in the front door,creative entrances are fun and encouraged(Santa Is ficS an athlete). o Get everyone together, before Santa enters. Santa will only be there for a set amount of time, if everyone Is scattered around the house or office,you lose valuable time. o Provide a sturdy chair for Santa to sit In. Folding chairs and low chairs are not good. Santa LOVES a chair that lq s grdy and sf le to suuuoi a elm and a child on earn knee. Commonly a straight-back dining chair,as Santa likes to sit-up or on the edge of the chair. Pre-place chair near your Christmas tree or In a holiday setting. R An adult must be present at all times to manage children, he does not discipline, a Think about photos with everyone. Teenagers,grandparents will shy away; Santa can stand up for photos. Walt until Santa asks Grandpa or the boss if he's been a good boyl o If there Is a balance or payment due to Santa,place It Inside a Christmas card or envelope, it never looks appropriate when someone gives cash to Santa. As Santa is departing, hand him the envelope. shave road the shove contract and agree to Its Terms and Conditions-. 2'understand that this booking will remain tentative, subject to cancellation by M-a r-e-.'0',1s•>i == t,-%;i-^cs'{''% ztie tg'i ,until the signed contract is received. ar 17: ' Mike Alle/xander,Rancho Cucamonga Sante Claus _Late _-_Custemerslgnature _ Date