Loading...
Architerra Design Group A2015-232 AGREEMENT NO. A15- Z�L FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF CHINO HILLS AND ARCHITERRA DESIGN GROUP THIS AGREEMENT, made and entered into as of the date last signed below, between the CITY OF CHINO HILLS, a municipal corporation, hereinafter referred to as "City" and ARCHITERRA DESIGN GROUP hereinafter referred to as "Consultant". In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit A "SCOPE OF SERVICES" attached hereto and made a part hereof. Consultant shall submit its work to the City for its review after completing each phase of the project as described in Exhibit A, or when otherwise requested by the City. Consultant shall, at its own cost, make any revisions of its own work as required by the City and re-do, at its own cost, any work which the City finds unsatisfactory due to Consultant's or subcontractor's errors or omissions. Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law. Consultants shall begin its services under this Agreement on November 9, 2015. 2. STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be -1- under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement. 3. CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section. 4. PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance. -2- 5. COMPENSATION AND METHOD OF PAYMENT. Compensation to the Consultant shall be as set forth in Exhibit A attached hereto and made a part hereof. Total compensation shall not exceed $19,125.00. Payments shall be made within thirty (30) days after receipt of each invoice as to all undisputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. 6. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Exhibit A, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. 7. ASSIGNMENT. All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant. Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager. 8. FACILITIES AND RECORDS. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such Information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided -3- in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 9, TERMINATION OF AGREEMENT. This Agreement may be renewed annually, but will terminate on May 1, 2016, unless otherwise extended in advance and in writing by the City Manager, This Agreement may be terminated with or without cause by either party upon 30 days written notice. In the event of such termination, Consultant shall be compensated for non-disputed fees under the terms of this Agreement up to the date of termination. 10. COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. 11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, -4- data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 12. RELEASE OF INFORMATION/CONFLICTS OF INTEREST. (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code § 6250, et seq. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reimbursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees. -5- Con nt shall promptly notify City should Consultant, its officers, employees ants or subcontractors be served with any summons, complaint, subpoena: ce of deposition, request for documents, interrogatories, request for admission. other discovery request, court order or subpoena from any party regarding V Agreement and the work performed thereunder or with respect to any project property located within the City. City retains the right, but has no obligation, t, °present Consultant and/or be present at any deposition, hearing or similar proc; 'ding. Consultant agrees to cooperate fully with City and to provide City with the 'pportunity to review any response to discovery requests provided by Consultant. lowever, City's right to review any such response does not imply or mean the rig . by City to control, direct, or rewrite said response. (b) :onsultant covenants that neither they nor any officer or principal of their firm h :ve any interest in, or shall they acquire any interest, directly or indirectly whi•;h will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant further covenants that Consultant has not contracted with nor is performing any services directly or indirectly with any developer(s) and/or property owner(s) and/or firm(s) and/or partnerships owning property in the City or the study area and further covenants and agrees that Consultant and/or its subcontractors shall provide no service or enter into any agreement or agreements with any developer(s) and/or property owner(s) and/or -6- firm(s) and/or partnerships owning property in the City or the study area prior to the completion of the work under this Agreement without the express written consent of the City Manager. 13. DEFAULT. In the event that Consultant is in default of any of the provisions of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. 14. INDEMNIFICATION. (a) Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant. Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California. (b) Consultant is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred in writing by City. (c) Consultant shall save harmless, indemnify and defend City and all its officers, officials, employees, volunteers, and representatives from and against any and all liability, loss, damage, expense, or cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of _7_ every nature arising arising from, pertaining to, or relating to the negligence, recklessness, or willful misconduct of Consultant or any of Consultant's officers, agents, employees, or representatives in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Consultant's duties and obligations under this paragraph shall apply notwithstanding any alleged or actual passive negligence of City which may have contributed to the liability, loss, damage, expense, or cost. (d) For purposes of this section "City" includes City's officers, officials, employees, agents, representatives, and volunteers. (e) It is expressly understood and agreed that this paragraph 14 is intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. (f) The requirements as to the types and limits of insurance coverage to be maintained by Consultant, as required by paragraph 15, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. (g) If any action or proceeding is brought against the City by reason of any of the matters against which Consultant has agreed to indemnify the City as above provided, Consultant, upon notice from the City, shall defend the City at Consultant's expense by counsel determined acceptable to the City in City's sole -8- discretion. The City need not have first paid any of the matters as to which the City is entitled in order to be so indemnified. The insurance required to be maintained by Consultant under paragraph 15 shall ensure Consultant's obligations under this paragraph 14(g), but the limits of such insurance shall not limit the liability of Consultant hereunder. (h) The Consultant shall promptly pay any final judgment rendered against the City with respect to claims determined by a trier of fact to have been • Consultant's allocated share of liability. 15. INSURANCE. A. Insurance Reauirements. Consultant shall provide and • maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or • damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance: (1) Minimum Scope of Insurance. Coverage shall be at least as broad as: (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (b) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1 "any auto" and -9- endorsement CA 0025, or equivalent forms subject to the wri ; approval of the City. (c) Workers' Compensation ins ice as required by the Labor Code of State of California and Employer's Lia ,,r insurance and covering all persons providing services on behalf of the Consu t and all risks to such persons under this Agreement. (d) Errors and omissions liability insi insonce appropriate to the Consultant's profession. (2) Minimum Limits of Insurance, :onsultant shall maintain limits of insurance no less than: (a) General Liability: $1,000,000 :r occurrence for bodily injury, personal injury and property damage. If Commerc.i General Liability Insurance or other form with a general aggregate limit is used. : ither the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrenr;, limit. (b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (c) Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of$1,000,000 per accident. (d) Errors and Omissions Liability: $1,000,000 per claim. -10- B Other Provisions. Insurance policies required by this Agreement shall contain the following provisions: (1) All Policies. Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to the City. (2) General Liability and Automobile Liability Coverages. (a) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs, products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees. (b) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers. Any insurance or self insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance. (c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. -11- (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. (3) Workers' Compensation and Employer's Liability. Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. C. Other Requirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides. (2) Any deductibles or self-insured retentions must be declared to and approved by City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall -12- procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16. NONDISCRIMINATION/NONPREFERENTIAL TREATMENT STATEMENT. In performing this Agreement, the Parties shall not discriminate or grant preferential treatment on the basis of race, sex, color, age, religion, sexual orientation, disability, ethnicity, or national origin, and shall comply, to the fullest extent allowed by law, with all applicable local, state and federal laws relating to nondiscrimination. 17. UNAUTHORIZED ALIENS. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 U.S.C.A. & 1101, et seq.), as amended; and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this contract, and should the Federal Government impose sanctions against the City for such use of unauthorized aliens, Consultant hereby agrees to, and shall, reimburse City for the cost of all such sanctions imposed, together with any and all costs, including attorneys' fees, incurred by the City in connection therewith. 18. ENTIRE AGREEMENT. This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the -13- i parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. 19. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the San Bernardino County Superior Court. 20. ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement. In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City. Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 21. MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. -19- 22. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she/they has/have the authority to execute this Agreement on behalf of his/her/their corporation and warrants and represents that he/she/they has/have the authority to bind Consultant to the performance of its obligations hereunder. 23. NOTICES. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: City. Attention: City Clerk City of Chino Hills 14000 City Center Drive Chino Hills, California 91709 Consultant. Attention: Richard Krumwiede Architerra Design Group 10221-A Trademark Street Rancho Cucamonga, CA 91730 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. 24. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibit; this Agreement supersedes any conflicting provisions -15- 25. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement, IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. AR - RRA DESIGN GROUP CITY OF CHINO HILLS P��I, Y -- fit- By ��� BV t A MB ---------- , Konradt Bartlam, City Manager 12 104 K12Lti"WIe } Name (Printed) Date: 11-4-/ Title r ei PEA) Date. . OV, `�-, 2,p1- ByA i ki C-- a utvlikti9E Name (Printed) Title SeLio-s---rA-(21 Date: 1\412) il)i C -16- 1 EXHIBIT A *A 1 it, ARCHITERRA design group ,: A). 4,1' Ic nulscof)1) cltchileciurc: c uta I i)h uutinff October 20, 2015 Mr. Luther Marlin Parks and Open Space Supervisor City of Chino Hills 1400 City Center Dr. Chino Hills CA 91709 RE: LANDSCAPE ARCHiTECTURAL SERVICES PROPOSAL, CHINO l•IIUS PARKWAY A GRAND AVENUE MEDIAN ISLAND DESIGN SERVICES, CHINO HILLS, CA, Dear Mr. Marlin, We are pleased to submit this proposal for Landscape Architectural Services in connection with the pro(act referenced above. This agreement is by and between Architerra Design Group, Inc. (ADO) and the City of Chino Hills (Client), PROJECT OVERVIEW ADO shall provide professional services on the project referenced above. The extent of our services may be generally described as the preparation of conceptual planting designs for the two (2) areas highlighted below. While each area being addressed is unique, overall the City desires to remove existing landscape and irrigation improvements from the median islands, re-grade the interior of the islands to retain storm water and irrigation runoff for ground water recharge, and re-landscape the islands with attractive water saving landscape and irrigation designs. This proposal is for planting and bio•swale design services only. It is our understanding that the City will provide irrigation system designs for the necessary irrigation retrofits. Therefore irrigation design is not ci part of this proposals scope of services. Medican Eletrof'ii and rtadasign ,. Chino Mille Pc hway The City requires planting design plans for the retrofit and redesig)n of Chino Hills Parkway's existing 13' wide median islands extending from of from the City's northern boundary, south to Grand Ave (approximately 4,860'). Typical design elements are to include the Following: • Removal of existing Camphor trees, shrubs and groundcovers, u Removal of existing soil in the center of the median Island to create a depressed bio.swale for storm water runoff reduction, retention and groundwater recharge. mi hnimo itgngroup.coln 1ri;:1 i,, tl,l:r ,,,,,t ,i I' ,.,In,l ii un-int),,, C 11';t/;f) II '%{N) Ifr'1 m(H) I I;fi; II :'S(1) 1 Yaid I WI Ito ill, ?)III City of Chine Hills Grams Ave/Ch/no nth PatIr:ot Mz&on Praeds Poga2 at10 • The use of Arizona cobble and Boulder accents in the bottom and sides of the bio- swabs to achieve a "drystream bed" appearance. Additionally, the Boulders and cobble will be laid out in an effort to create small check dams at intervals appropriate to the grade of the street, to slow the flow of the water and encourage infiltration of storm water, • The addition of California Sycamores to the median islands in informal "naturalistic"groupings. • The use of ornamental grasses and sedges such as Deer Grass, Carex, juncus and Red Mutely, as well as other appropriate low water use California native plants. . a The addition of informal groupings of Aleppo Pines to existing trail fence pop•outs (2 locations) on the northeast side of the skeet. Median Retrofit and Redesign —Grand Ave. The City requires planting design plans for the retrofit and redesign of Grand Avenue's existing 9' wide median islands extending from of from the City's western boundary, southeast to Madrugada )approximately 9,900'). Typical design elements are to include the following: a Removal of existing Camphor trees, shrubs and groundcovers. • Removal of existing soil in the center of the median Island to create a depressed bio.swale for storm water runoff reduction, retention and groundwater recharge. • The use of Arizona cobble and Boulder accents in the bottom and sides of the bio• swale to achieve a "dry-stream bed" appearance. Additionally, the Boulders and cobble will be laid out in an effort to create small check dams at intervals appropriate to the grade of the street, to slow the flow of the water and encourage infiltration of storm water. • The addition of California Sycamores to the median Islands In Informal "naturalistic"groupings, o The use of ornamental grasses and sedges such as Deer Grass, Carex, (uncus and Red Muhly, as well as other appropriate low water use California native plants. . SCOPE OP SERVICES ADO agrees to perform professional services for the Client as set forth below for the Basic Fee as Indicated: A. Chino Hills Parkway Conceptual Design phase to Include: 1, Site Visit/Field Inventory to review existing site conditions, opportunities, and constraints, 2. Program Development for bio-swale design, planting schedule and construction phases. 3, Base Sheet Development five 20 scale 30"x42" sheets to include all median islands within the project area) with bloswale design and layout utilizing City of Chca Hills Grand Are/Chirp Hilts Fvrta y MsJivn P c th Pop 3oi 10 existing client provided background street improvement plans, maps elc,, as well as information from site visit. 4. Preparation of tissue design sketches (1-2) of proposed design solutions for review and comment by Client, Design sketches can also be used to discuss potential construction budgets. 5, Preparation of conceptual planting plans, graphically representing the proposed plant types (common and botanical names), locations and container sizes, 6. Prepare typical cross section bio-swale grading details (1.2). IB. Grand Avenue Conceptual 10esign Phase to Include: 1. Site Visit/Field Inventory to review existing site conditions, opportunities, and constraints. 2, Program Development for bio-swale design, planting schedule and construction phases. 3. Base Sheet Development three 20 scale 305(42" sheets to include all median islands within the project area) with bio•swale design and layout utilizing existing client provided background street improvement plans, maps etc., as well as Information from site visit. 4. Preparation of tissue design sketches (1.2) of proposed design solutions for review and comment by Client. Design sketches can also be used to discuss potential construction budgets. 5. Preparation of conceptual planting plans, graphically representing the proposed plant types (common and botanical names), locations and container sizes. 6. Prepare typical cross section bio-swale grading details (1-2), C. Meetings and Administration Phase to Include: 1. Design Review Meetings with City (3) for review of initial conceptual landscape designs. 2, Project Administration including preparation of status reports and project scheduling. 3, Telephone consultations. if the Scope of the Project as outlined above is changed materially, the Basic Fee shall be changed In the same proportion, Fees and Terms Services described above shall ;be provided for in accordance with the terms and conditions in Appendix A attached hereto and which is incorporated and made a part of this Agreement by reference, We estimate the following fee breakdown by Phase: A, Chino Hills Parkway Design: $ 6,550,00 B. Grand Avenue Design; 9,300,00 • 3 City el Chun Was Gtond Aya/Chino Hills Pmkwoy Median Ps t I% toga d of 10 C. Meetings/Administration Phase: $ 1,775.00 Professional Pee Total: $17,625.00 Estimated Reimbursable Expenses* $ 1,500.00 Estimated Fee Total: $ 19,125.00 *We estimate that the cost of Reimbursable Expenses, as Identified In Appendix A, will be approximately the amount noted above. Reimbursable Expenses incurred are based on the demands/needs of the Client. General Work Program and Time Table Architerra Design Group proposes the following timetable for completion of this Project after receipt of all necessary information from Client or Client's Consultants as listed under "Owners/Architects Responsibility". TASK PHASE WEEKS Conceptual Design Phase 4-6 ADO shall render its services as expeditiously as is consistent with professional skill and care, ADO shall not be responsible for delays that may occur due to causes beyond ADO's reasonable control, Design Approval Mr. Luther Marlin is designated as the person responsible for design direction to ADO for this Project and has the authority for design approval. In the event that the design, as approved by Mr. Marlin Is rejected by others, and redesign is required, such redesign shall be compensated as Additional Services, Design Alternatives ADO will limit the number of design alternatives provided under this contract to two per median island retrofit project area, upon which time the design will be considered complete. Meetings And Site Visits This Agreement includes Professional Service time for up to 4 meetings for coordination with Client, agencies, or consultants. Additional meetings shall be billed as Additional Services. Travel expenses shall be billed as Reimbursable Expenses, Owners/Architects Responsibility Client shall provide the following information, documents, or services as required for performance of the work. ADO is entitled to rely upon the accuracy and completeness of such Information, documents, and services, and shall not be liable for errors or omissions therein, Should ADO be required to provide services In obtaining or coordinating compilation of any such Information, drawings, or services shall be charged as Additional Services. Ciy cl Chao lolls Gmr:l Ao/Ch;ra I Oh roK my?Usk!WI no'ech rap Sol le 1. Topography and boundary surveys, 2. Architectural plans and elevations of any proposed structures, 3. Engineered site plan with building footprints, streets, curbs, and properly lines. 4, Rough and precise grading plan (or project site, 5. Soils testing and/or engineering. 6, Existing site engineering and utility base information, Y. Overhead aerial photographs at controlled scale. 0. Engineering other than that provided within the Scope of Services. 9. Agency processing of completed plans. We would be pleased to answer any questions,you may have to clarify the various points above. If the proposal meets with your approval, please sign below where Indicated and return one copy for our files, I look forward to working with you on 11115 prolect. Sincerely Yours, rcll�i b ra Design Group, Icl erd K nnwiede ProskhIlt CA IIIA 112034