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B-Adair Consulting & Administrative Services A2010-40 - A2 Ceib 91 C0409. 7$4/S 14000 City Center Drive Chino Hills, CA 91709 (909) 364-2600 July 10, 2013 WWW. /• $ /,// Brandy Adair B-Adair Consulting and Administrative Services 14292 Joyce Avenue Westminster, CA 92683-4302 Dear Ms. Adair: RE: Amendment No. 2 to Agreement No. A10-40 At their regular meeting held July 9, 2013, the City Council of the City of Chino Hills authorized execution of Amendment No. 2 to Agreement No. A10-40, which adds preparation of the 2012/13 CAPER and technical support services. Enclosed is a fully executed copy of the amendment. Should you have any questions on this matter, you may contact Jonathan Marshall, Community Services Director at (909) 364-2712. Very truly yours, CITY OF CHINO HILLS Mil. 177 /"•�// MARY M. ' DUFFEE, CMCfit CITY CL MMM:Ikc Enclosure cc: Judy Lancaster, Finance Director Alma Hernandez, Administrative Analyst II Raymond Hansen, Senior Administrative Analyst CCR .' Art Bennett ® Ed M. Graham ® Ray Marquez 5 Cynthia Moran ® Peter J. Rogers AMENDMENT NO. 2 TO AGREEMENT NO.A10-40 FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF CHINO HILLS AND B-ADAIR CONSULTING AND ADMINISTRATIVE SERVICES THIS AMENDMENT NO. 2 to Agreement No. A10-40, dated July 9, 2013, is entered into in the State of California by and between the City of Chino Hills, a California general law municipal corporation, hereinafter called "City", and B-Adair Consulting and Administrative Services, hereinafter called "Consultant. Replace the Exhibit A— Scope of Services with the attached Exhibit A— Scope of Services. Alf other provisions of the agreement remain in effect. IN WITNESS WHEREOF, the City Council of the City of Chino Hills has caused this Amendment No. 2 to the Professional Services Agreement No. A10-40 to be subscribed by its duly authorized officers, in its behalf, and the said party of the second part has signed this Contract. B-ADAIR CONSULTING AND CITY OF CHINO HILLS: ADMINISTRATIVE SERVICES: //-7 Brandy Adair Sr Peter J. R(q eritayo� � ATTEST: AI ALL_ /Mir Atit_ MARY M DUFFEE, City Clerk ,r Appro -d as to Form: F - ,. s MARX D. HENSLEY, City Attorey EXHIBIT A A. Detailed Scope of Work for Additional Tasks Task 1: Consolidated Annual Performance and Evaluation Report (CAPER) (approximately 85 hours) Consultant will assist the City in preparing the annual CAPER for FY 2011/12. The CAPER will include: • Assessment of Five-Year Goals and Objectives • Affirmatively Furthering Fair Housing • Affordable Housing • Continuum of Care • Other Actions • Leveraging Resources • Citizen Comments • Self-Evaluation • Monitoring • Program-Specific Requirements for each grant received per HUD guidelines • Related IDIS reports • Any changes required by HUD • Attendance at related meetings with City staff and/or City Council (if requested). The Annual CAPER for FY 2011/12 is due to HUD by September 28, 2012. It is assumed that the city will be responsible for ensuring proper public notices and public outreach for the CAPER. Task 2: Integrated Disbursement and Information System (IDIS) Services and Grants Administration/Technical Assistance (approximately 65 hours) Consultant will assist City staff in setting up and maintaining CDBG project information on the Integrated Disbursement and Information System (IDIS). Including but not limited to the following: • Project and Activity set- up of FY 2013/14 • Enter and maintain project/activity accomplishments for all fiscal years • Report generation and timeliness • Activity funding as requested by City staff • Set up draw-down vouchers as requested • Create Program Income receipts as requested • "Clean up" IDIS information as needed • Provision of technical assistance to City staff on HUD program administration and reporting requirements • Monitoring of programs for eligibility • Sub-recipient monitoring of public service agencies • General staff support/administrative services including on-site staff support as requested and as needed EXHIBIT A B. Date for Commencement of Consultant Services July 1, 2013 C. Dates and Time Limits for Delivery of Deliverables: Task 1: September 2013 Task 2: Ongoing D. Date for Completion of Consultant Services June 30, 2014 E. Compensation/Fee Schedule Task 1: Fee not to exceed $6,375 Task 2: Time and material ($75 per hour) not to exceed $5,000