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RRM Design Group A2015-174el� cl� 0i CLIa 11A 14000 City Center Drive Chino Hills, CA 91709 June 7, 2018 (909) 364-2600 RRM Design Group Attn: Mike Sherrod 32332 Camino Capistrano, Ste 205 San Juan Capistrano, CA 92675 RE: Extension of Termination Date for Agreement A2015-174 On-call Planning Services Dear Mr. Sherrod: On August 6, 2015, the City Manager of the City of Chino Hills, authorized execution of Agreement No. A2015-174, with RRM Design Group for On-call Planning Services. This letter serves as notification that the termination date has been extended until June 30, 2019. All other provisions of the agreement remain in effect. Should you have any questions regarding this notification, please contact Yvette Brunetto at (909) 364-2783. Sincerely, Konradt Bartlam City Manager KB:wg cc: City Clerk's Office Finance Department Community Development Department C4caawd. - Art Bennett ■ Brian Johsz ■ Ray Marquez ■ Cynthia Moran ■ Peter J. Rogers r/� C4 U/16�zo 11A June 6, 2017 RRM Design Group Attn: Mike Sherrod 32332 Camino Capistrano, Suite 205 San Juan Capistrano, CA 92675 RE: Extension of Termination Date for Agreement A2015-174 On -Call Planning Services Dear Mr. Sherrod, 14000 City Center Drive Chino Hills, CA 91709 (909) 364-2600 (VO)60 . CLOdM . ON On June 6, 2017 the City Manager of the City of Chino Hills authorized execution of Agreement No. A2015-174, with RRM Design Group for on-call planning services. This letter serves as notification that the termination date has been extended until June 30, 2018. All other provisions of the agreement remain in effect. Should you have any questions regarding this notification, please contact Yvette Martinez at (909) 364-2783. Sincerely, Konradt Bartlam City Manager KB:cb cc: City Clerk's Office Finance Department Community Development Department cl� eawd. - Art Bennett • Ed M. Graham • Ray Marquez • Cynthia Moran • Peter J. Rogers of CLw June 1, 2016 Mike Sherrod RRM Design Group 32332 Camino Capistrano, Ste. 205 San Juan Capistrano, CA 92675 RE: Extension of Termination Date for Agreement No. A2015-174 Plan Check Services Dear Mr. Sherrod: 14000 City Center Drive Chino Hills, CA 91709 (909) 364-2600 &We. 1, / // On August 6, 2015, the Community Development Director of the City of Chino Hills authorized execution of Agreement No. A2015-174 with RRM Design Group to provide on-call Planning Services for the City of Chino Hills. This letter serves as notification that the termination date has been extended until June 30, 2017. All other provisions of the agreement remain in effect. Should you have any questions regarding this notification, please contact Melissa Beeler at (909) 364-2744. Sincerely, Konradt Bartlam City Manager KB:cb cc: City Clerk's Office Finance Department Community Development Department ov CCowze e: Art Bennett Ed M. Graham Ray Marquez • Cynthia Moran • Peter J. Rogers AGREEMENT NO. A15- \�, r' FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF CHINO HILLS AND RRM DESIGN GROUP THIS AGREEMENT, made and entered into on the date last signed below, between the CITY OF CHINO HILLS, a municipal corporation, hereinafter referred to as "City" and RRM DESIGN GROUP hereinafter referred to as "Consultant". In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit A "SCOPE OF SERVICES" attached hereto and made a part hereof. Consultant shall submit its work to the City for its review after completing each phase of the project as described in Exhibit A, or when otherwise requested by the City. Consultant shall, at its own cost, make any revisions of its own work as required by the City and re -do, at its own cost, any work which the City finds unsatisfactory due to Consultant's or subcontractor's errors or omissions. Consultant represents it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law. Consultants shall begin its services under this Agreement on August 10, 2015. 2. STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be m1e under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement. 3. CONSULTANTS KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. Consultant shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees, shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section. 4, PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance. -2- 5. COMPENSATION AND METHOD OF PAYMENT. Compensation to the Consultant shall be as set forth in Exhibit A attached hereto and made a part hereof. Total compensation shall not exceed $10,000.00. Payments shall be made within thirty (30) days after receipt of each invoice as to all undisputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. 6. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Exhibit A, unless such additional services are authorized in advance and in writing by the City Manager, Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. 7. ASSIGNMENT. All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant. Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager. 8. FACILITIES AND RECORDS. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided -3- in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 9. TERMINATION OF AGREEMENT. This Agreement may be renewed annually, but will terminate on June 30, 2016, unless otherwise extended in advance and in writing by the City Manager. This Agreement may be terminated with or without cause by either party upon 30 days written notice. In the event of such termination, Consultant shall be compensated for non -disputed fees under the terms of this Agreement up to the date of termination. 10. COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. 11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, -4- data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make their office available to the City, upon reasonable written request by the City to access and use Consultant's computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Notwithstanding the foregoing, City acknowledges that any and all information produced by Consultant under this agreement, including plans, specifications, data, reports, construction documents or electronic files ("documents"), are instruments of professional service. Nevertheless, such documents will be become the property of the City upon completion of work and payment in full of all monies due the Consultant. In the event that the City changes any such documents that have been finalized by the Consultant for the City, and these changes are not approved by the Consultant, the City recognizes that such changes and the results thereof are not the responsibility of the Consultant. Therefore, the City agrees, to indemnify and hold harmless the Consultant, its officers, directors, employees and subconsultants (collectively, Consultant) against any claims, damages, liability or costs, including reasonable attorneys' fees and defense costs, arising from the unauthorized modification of such finalized documents by the City. Consultant, however, recognizes that such documents are generally records disclosable under the California Public Records Act, Government Code Section 6250 et seq., and as such the City is not liable or responsible for changes or reuse made by persons or entities that are not the City. In the event that Consultant's services are -5- terminated in accordance with this agreement, this provision shall also apply to documents delivered to City after such termination. Such delivery shall be contingent upon payment in full of all monies then due Consultant for services provided up to the date of termination. 12. RELEASE OF INFORMATION/CONFLICTS OF INTEREST. (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. If Consultant or any of its officers, employees, consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the. right to reimbursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party -6- regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Notwithstanding the foregoing, the City shall not restrict the Consultant from giving notices required by law or complying with an order to provide information or data when such an order is Issued by a court, administrative or other legitimate governmental authority, or if disclosure is reasonably necessary for the Consultant to defend itself from any legal action or claim, provided Consultant gives City notice of such prior to such disclosure if legally permitted. (b) Consultant covenants that neither they nor any officer or principal of their firm have any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant further covenants that Consultant has not contracted with nor is performing any services directly or indirectly with any developer(s) and/or property owner(s) and/or firm(s) and/or partnerships owning property in the City or the study area and further covenants and agrees that -7- Consultant and/or its subcontractors shall provide no service or enter into any agreement or agreements with any developer(s) and/or property owner(s) and/or firm(s) and/or partnerships owning property in the City or the study area prior to the completion of the work under this Agreement without the express written consent of the City Manager. 13, DEFAULT. In the event that Consultant is in default of any of the provisions of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. 14. INDEMNIFICATION. (a) Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant. Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California. (b) Consultant Is an independent contractor and shall have no authority to bind City nor to create or incur any obligation on behalf of or liability against City, whether by contract or otherwise, unless such authority is expressly conferred under this agreement or is otherwise expressly conferred in writing by City. (c) Indemnification for Professional Services. Consultant will hold harmless and indemnify and reimburse defense costs for City and all its -8- officers, volunteers, employees and representatives from and against liability or damages including injuries or damages sustained by any person or property to the extent resulting or arising from any negligent or wrongful act, error or omission by Consultant or any of Consultant's officers, agents, employees, or representatives, in the performance of this Agreement, except to the extent such loss or damage arises from the City's negligence or willful misconduct. (d) Indemnification for other Damages. Except as to Consultant's performance of professional services under this agreement which is addressed separately above in subsection (c), Consultant indemnifies and holds City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance, except to the extent such loss or damage arises from the City's negligence or willful misconduct. Should City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, Consultant will defend City (at City's request and with counsel satisfactory to City) and will indemnify City for any judgment rendered against It or any sums paid out in settlement or otherwise. (e) For purposes of this section "City" includes City's officers, officials, employees, agents, representatives, and volunteers. (f) It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. -9- (g) The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by Section 15, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 15. INSURANCE. A. Insurance Requirements. Consultant shall provide and maintain insurance acceptable to the City Attorney in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance: (1) Minimum Scope of Insurance. Coverage shall be at least as broad as: (a) Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). (b) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, including code 1"any auto" and endorsement CA 0025, or equivalent forms subject to the written approval of the City. -10- (c) Workers' Compensation insurance as required by the Labor Code of State of California and Employer's Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement. (d) Errors and omissions liability insurance appropriate to the Consultant's profession. (2) Minimum Limits of Insurance. Consultant shall maintain limits of insurance no less than: (a) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit. (b) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (c) Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. (d) Errors and Omissions Liability: $1,000,000 per claim. B Other Provisions. Insurance policies required by this Agreement shall contain the following provisions: -11- (1) All Policies. Each insurance policy required by this paragraph 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, except after 30 days' prior written notice by U.S. First Class mail has been given to the City . A ten (10) day written notice to Owner shall apply to non-payment of premium. Consultant shall provide thirty (30) days written notice to Owner prior to implementation of a reduction of limits or material change of insurance coverage as specified herein. (2) General Liability and Automobile Liability Coverages. (a) City, its officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs, products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees. (b) Consultant's insurance coverage shall be primary insurance as respect to City, its officers, officials, employees and volunteers, Any insurance or self insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant's insurance. -12- (c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. (3) Workers' Compensation and Employer's Liability Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. C. Other Requirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides. (2) Any deductibles or self-insured retentions must be declared to and approved by City. At the option of the City, either the insurer shall -13- reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. (3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 16. NONDISCRIMINATION/NONPREFERENTIAL TREATMENT STATEMENT. In performing this Agreement, the Parties shall not discriminate or grant preferential treatment on the basis of race, sex, color, age, religion, sexual orientation, disability, ethnicity, or national origin, and shall comply, to the fullest extent allowed by law, with all applicable local, state and federal laws relating to nondiscrimination. 17. UNAUTHORIZED ALIENS. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 U.S.C.A. & 1101, et seq.), as amended; and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this contract, and should the Federal Government impose sanctions against the City for such use of unauthorized aliens, Consultant hereby agrees to, and shall, reimburse City for the cost of all such sanctions imposed, together with any and all costs, including attorneys' fees, incurred by the City in connection therewith. -14- 18, ENTIRE AGREEMENT. This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding. 19. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the San Bernardino County Superior Court. 20. ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement. In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City. Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. -15- 21. MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. 22. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she/they has/have the authority to execute this Agreement on behalf of his/her/their corporation and warrants and represents that he/she/they has/have the authority to bind Consultant to the performance of its obligations hereunder. 23. NOTICES. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: City. Attention: City Clerk City of Chino Hills 14000 City Center Drive Chino Hills, California 91709 Consultant. Attention: Mike Sherrod RRM Design Group 32332 Camino Capistrano, Suite 205 San Juan Capistrano, CA 92675 The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. -16- 24. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibit; this Agreement supersedes any conflicting provisions. 25. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. RRM DESIGN GROUP By 4e. Name (Printed) Title S 1.,-) tic z . �z.�S1'�t-7Cr Date: A,061.. 5i 0-01g By Name (Printed) Title Date: -17- CITY OF CHINO HILLS oann Lombardo Community Development Director Date: rrm 'li designgroup EXHIBIT A Chino Hills On -Call Planning Services Scope of Services for Landscape Architecture Design Review PROJECT UNDERSTANIJIN(• The City of Chino Hills (Client) wishes to obtain RRM Design Group's (RRM) services for Landscape Architectural design review as part of the City's On -Call services request. RRM will provide design review and on-site construction observation as part of this service agreement, and will perform these services consistent with the City's existing standards and landscape ordinances SCOPE OF SERVICES Task A: Design Review Subtask A.O1: Protect Initiation Kick-off Meeting RRM will prepare for and conduct a project initiation kick-off meeting with City staff. This task will include the following: a Review of project objectives, scope of work and upcoming project workload • Identification of optimal working relationship in terms of receipt and review of materials, turnaround times, etc. • Discussion of product format and organization This task also assumes 16 hours dedicated to research and review of existing City documents including, but not limited to, Design Review Standards, Ordinances and Guidelines applicable to review. Deliverables: a Prepare for and attend one (1) project initiation kick-off meeting o Research and review of City materials 32332 Camino Capistrano. Sle. 205 • Son Juan Capistrano. CA 92675 p: (949) 361-7950 • f: (949) 361-7955 www•rn-ndesign.corn a CaIF,: rr . cc p aI '- • Lenrn• Cra-1, Arch led C26973 • _erj Mc,ns . PE 36595 L5 6276Jet( Fe=ber, LA 2P-4 rrm."//desgroupign Chino Hllis On -Call Planning Services Scope of Services for Landscape Architectural Design Review Page 2 of 4 Subtask A.02: Landscape Architectural Design Review RRM's Landscape Architecture group will provide plan check review services for entitlement and/or permit set applications as requested by the City. RRM will provide the City with a Design Review Intake checklist for the City to fill out prior to sending an application to RRM for review. This intake list will provide RRM with a brief project description as well as any additional project data that may be available as part of the review. RRM will provide an initial application review and compile any project related questions. Following a discussion with the City. RRM will provide the final plan check comment list for incorporation into the City's final plan check corrections document. The City will provide RRM a copy of the final comments released to the applicant for our records. This task is intended to serve multiple plan check reviews as the City dictates. RRM will provide a fee estimate for performing the review for each project submittal which is received, prior to initiating the review of the application. Deliverables: • Plan check review comments provided in Microsoft Word format Subtask A.03: Landscape Architecture Site Observations RRM will provide construction observation support for the City during the construction period of the project. Upon notification from the City, RRM will review the contractor's progress to deem if the construction is in substantial conformance with the applicant's approved plans. RRM will create a punch list of items deemed non -conforming and provide the list to the City for routing purposes. RRM requests a minimum of seven (7) working days advance notice for on- site observation for scheduling purposes. Deliverables: • Punch list documenting discrepancies in constructed items from approved plans • Letter from RRM indicating substantial conformance Subtask A.04: Project Coordination and Management Throughout the project, RRM will need to coordinate with staff and various departments. This task Includes informal teleconference meetings, research correspondence, record keeping, project coordination, report production, electronic file management, graphic preparation, etc. Deliverables: • Ongoing project coordination and management throughout the process as described above 32332 Comino Copislrono. 51e. 205 • San Juan Copislrono. CA 92675 p: (949) 361-7950 • 1: (949) 361-7955 www.rrmdeslgn,com 0 Col 'can -o cap•c of o., • Lenny Gra-1, Arch leJI C26273 • :<<ry . FE 36595 •.5 6276 • Ja'r=e't,r. LA 2244 rrm indesigroupgn Chino Hills On -Call Planning Setvlces Scope of Services for Landscape Architectural Design Review Page 3 of 4 TASK AND FEE SUMMARY RRM will bill on a time and materials basis for each task against the total contract amount. For Task A.02 (Landscape Architectural Design Review), an estimated budget for each application review will be developed based on an initial examination of the application package's contents. The estimated budget will be provided to the City for review and approval prior to RRM beginning work on the application. Each project application review request will be invoiced separately. This contract will be for an annual not -to -exceed amount of $10,000. Reimbursable Expenses Incidental expenses incurred by RRM Design Group, or any subconsultant it may hire to perform services for this project, are reimbursed by the client at actual cost plus 10% to cover its overhead and/or administrative expenses. Reimbursable expenses include, but are not limited to, reproduction costs, postage, shipping and handling of drawings and documents, long-distance communications, fees paid to authorities having jurisdiction over the project, the expense of any additional insurance requested by client in excess of that normally carried by RRM Design Group or its subconsultants, travel expenses (transportation/automobile/lodging/meals), renderings and models. Reimbursable automobile travel mileage will be billed at the current IRS business standard mileage rate. Hourly Billing Rates RRM's bill rate schedule is attached. RRM reserves the right to adjust hourly rates on an annual basis. SERVICES AND/OR INFORMATION TO BF I'ROVIDFI) BY CLIENT • Design Review Standards, Ordinances and Guidelines applicable to review • Applicable Conditions of Approval • Plan sheets, specifications, exhibits, etc., provided by the Applicant as part of their project submittal. LIMITATIONS O1+ SCOPE AND EXC IUSIC)NS Please note that the tasks to be performed by the RRM team are limited purely to those outlined above. Substantive changes requested by the client or changes in the client's program or direction that are inconsistent with prior approvals are subject to additional services fees. Any additional services that RRM Design Group is asked to perform over and beyond those described above will be billed on a negotiated and client -approved, fixed -fee or hourly basis. 32332 Camino Copistrana. Ste. 205 • Son Juan Capistrano, CA 92675 p: (949J 361-7950 • f: (9491 361-7955 www.rrmdesign.com a Col fern o corperat o- • Lenny Gra-t. Archie cI C26973 • .eiy b: cr a :', FE 3:695. LS 6276 • Jet %e4 .r, LA 2844 r-, vi design group Chino liills On -Call Planning Services Scope of Services for Landscape Architectural Design Review Page 4 of 4 The following services or tasks are specifically excluded from the scope: • Landscape Architectural Design • Site Inspections (daily visits to the site to inspect construction) • Cost Estimates If you have any questions or require clarification of the scope of services or fees outlined above please do not hesitate to call us. Thank you again for this opportunity. nifrN:VX-FILEAX-Ues-2012121-tccai SCL\X2312012{6ia04144-00-Co'AProposahL6ndscape Propasvl 2015'Final Pioposalvcope-cHno kss•07-28-15-ms.Ecct 32332 Camino Copistrono, Ste. 205 • Son Juan Capistrano, CA 92675 p: (949) 361-7950 • f: (949) 361-7955 www.rrmdesIgn.com a Cal tc rro cop rat co • Lenny Graet, PrtKtecl C26973 • isey A! cnae', PE 30895, LS 6276 • JO Ferber, LA 2844 EXHIBIT A- 1: Sc:tlGhlJlli 1 8111 Rale Ranges Subject to change effective March 1st each year Administrative Assistant $ 40 . $ 80 Office Coordinator Agency Coordinator Architect Assistant Designer 40 - $ 80 $ 55 - $ 105 Party Chief $ 100 - $ 150 Principal $ 70 - $ 95 Principal Landscape Architect Assistant Manager of Architecture Assistant Planner Associate Designer $ 80 . $ 135 $ 155 - $ 250 $ 120 - $ 175 Principal Planner $ 70 - $ 95 Project Accountant $ 75 - $ 115 Project Manager Associate Planner Billing Coordinator Chief Executive Officer Civil Engineer Construction Inspector Design Director Designer 1 Designer!! $ 75 - $ 115 Senior Architect $ 120 - $ 190 $ 120 - $ 190 $ 65 - $ 100 $ 110 - $ 190 $ 125 - $ 185 $ 45 . $ 80 Senior Designer $ 170 - $ 270 Senior Engineer $ 100 - $ 145 Senior Land Surveyor $ 105 - $ 150 $ 115 -$ 185 $ 105 - $ 160 $ 105 - $ 150 Senior Landscape Architect $ 130 - $ 190 Senior Marketing Coordinator $ 40 - $ 100 Senior Party Chief $ 105 - $ 145 $ 75 - $ 115 $ 105 - $ 160 $ 55 - $ 110 Senior Planner Designer III Engineer I $ 75 - $ 145 $ 75 - $ 100 Engineer II Intern $ 9 0 - $ 115 $ 35 - $ 65 Information Technology Technician Manager of Information Technology Human Resource Generalist Job Captain Landscape Architect Manager of Architecture Manager of Engineering Services Manager of Landscape Architecture Manager of Marketing Manager of Planning Manager of Surveying Marketing Coordinator 60 105 60 85 90 150 150 135 95 135 135 60 105 170 100 145 140 220 225 205 145 205 210 100 Rev 6/15/2015 $ 100 - $ 145 Supervisor of Surveying Survey Technician 1 Survey Technlclan II Survey Technician III $ 125 - $ 175 $ 45 - $ 70 $ 55 - $ 100 $ 75 - $ 130 Survey Crew Rates REGULAR One person w/ GPS or Robotic Workstation $ 125 - $ 155 Two person $ 175 - $ 290 Three person $ 235 . $ 390 PREVAILING WAGE One person w/ GPS or Robotic Workstation $ 150 - $ 180 Two person $ 225 - $ 340 Three person $ 325 - $ 490