RRM Design Group A2015-174el�
cl� 0i CLIa 11A
14000 City Center Drive
Chino Hills, CA 91709
June 7, 2018 (909) 364-2600
RRM Design Group
Attn: Mike Sherrod
32332 Camino Capistrano, Ste 205
San Juan Capistrano, CA 92675
RE: Extension of Termination Date for Agreement A2015-174
On-call Planning Services
Dear Mr. Sherrod:
On August 6, 2015, the City Manager of the City of Chino Hills, authorized
execution of Agreement No. A2015-174, with RRM Design Group for On-call
Planning Services.
This letter serves as notification that the termination date has been extended until
June 30, 2019. All other provisions of the agreement remain in effect.
Should you have any questions regarding this notification, please contact Yvette
Brunetto at (909) 364-2783.
Sincerely,
Konradt Bartlam
City Manager
KB:wg
cc: City Clerk's Office
Finance Department
Community Development Department
C4caawd. - Art Bennett ■ Brian Johsz ■ Ray Marquez ■ Cynthia Moran ■ Peter J. Rogers
r/�
C4 U/16�zo 11A
June 6, 2017
RRM Design Group
Attn: Mike Sherrod
32332 Camino Capistrano, Suite 205
San Juan Capistrano, CA 92675
RE: Extension of Termination Date for Agreement A2015-174
On -Call Planning Services
Dear Mr. Sherrod,
14000 City Center Drive
Chino Hills, CA 91709
(909) 364-2600
(VO)60 . CLOdM . ON
On June 6, 2017 the City Manager of the City of Chino Hills authorized execution
of Agreement No. A2015-174, with RRM Design Group for on-call planning
services.
This letter serves as notification that the termination date has been extended until
June 30, 2018. All other provisions of the agreement remain in effect.
Should you have any questions regarding this notification, please contact Yvette
Martinez at (909) 364-2783.
Sincerely,
Konradt Bartlam
City Manager
KB:cb
cc: City Clerk's Office
Finance Department
Community Development Department
cl� eawd. - Art Bennett • Ed M. Graham • Ray Marquez • Cynthia Moran • Peter J. Rogers
of CLw
June 1, 2016
Mike Sherrod
RRM Design Group
32332 Camino Capistrano, Ste. 205
San Juan Capistrano, CA 92675
RE: Extension of Termination Date for Agreement No. A2015-174
Plan Check Services
Dear Mr. Sherrod:
14000 City Center Drive
Chino Hills, CA 91709
(909) 364-2600
&We.
1, / //
On August 6, 2015, the Community Development Director of the City of Chino
Hills authorized execution of Agreement No. A2015-174 with RRM Design Group
to provide on-call Planning Services for the City of Chino Hills.
This letter serves as notification that the termination date has been extended until
June 30, 2017. All other provisions of the agreement remain in effect.
Should you have any questions regarding this notification, please contact Melissa
Beeler at (909) 364-2744.
Sincerely,
Konradt Bartlam
City Manager
KB:cb
cc: City Clerk's Office
Finance Department
Community Development Department
ov
CCowze e: Art Bennett Ed M. Graham Ray Marquez • Cynthia Moran • Peter J. Rogers
AGREEMENT NO. A15- \�, r'
FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF CHINO HILLS AND
RRM DESIGN GROUP
THIS AGREEMENT, made and entered into on the date last signed below,
between the CITY OF CHINO HILLS, a municipal corporation, hereinafter referred
to as "City" and RRM DESIGN GROUP hereinafter referred to as "Consultant". In
consideration of the mutual covenants and conditions set forth herein, the parties
agree as follows:
1. SCOPE OF SERVICES. Consultant agrees to perform the services
set forth in Exhibit A "SCOPE OF SERVICES" attached hereto and made a part
hereof. Consultant shall submit its work to the City for its review after completing
each phase of the project as described in Exhibit A, or when otherwise requested
by the City. Consultant shall, at its own cost, make any revisions of its own work
as required by the City and re -do, at its own cost, any work which the City finds
unsatisfactory due to Consultant's or subcontractor's errors or omissions.
Consultant represents it has the qualifications, experience and facilities to properly
perform said services in a thorough, competent and professional manner and
shall, at all times during the term of this Agreement, have in full force and effect, all
licenses required of it by law. Consultants shall begin its services under this
Agreement on August 10, 2015.
2. STATUS OF CONSULTANT. Consultant is and shall at all times
remain as to the City a wholly independent contractor. The personnel performing
the services under this Agreement on behalf of Consultant shall at all times be
m1e
under Consultant's exclusive direction and control. Neither City nor any of its
officers, employees or agents shall have control over the conduct of Consultant or
any of Consultant's officers, employees or agents, except as set forth in this
Agreement. Consultant shall not at any time or in any manner represent that it or
any of its officers, employees or agents are in any manner officers, employees or
agents of the City. Consultant shall not incur or have the power to incur any debt,
obligation or liability whatever against City, or bind City in any manner. Consultant
shall not disseminate any information or reports gathered or created pursuant to
this Agreement without the prior written approval of City except information or
reports required by government agencies to enable Consultant to perform its
duties under this Agreement.
3. CONSULTANTS KNOWLEDGE OF APPLICABLE LAWS.
Consultant shall keep itself informed of applicable local, state and federal laws and
regulations which may affect those employed by it or in any way affect the
performance of its services pursuant to this Agreement. Consultant shall observe
and comply with all such laws and regulations affecting its employees. City and its
officers and employees, shall not be liable at law or in equity as a result of any
failure of Consultant to comply with this section.
4, PERSONNEL. Consultant shall make every reasonable effort to
maintain the stability and continuity of Consultant's staff assigned to perform the
services hereunder and shall obtain the approval of the City Manager of all
proposed staff members performing services under this Agreement prior to any
such performance.
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5. COMPENSATION AND METHOD OF PAYMENT. Compensation to
the Consultant shall be as set forth in Exhibit A attached hereto and made a part
hereof. Total compensation shall not exceed $10,000.00. Payments shall be
made within thirty (30) days after receipt of each invoice as to all undisputed fees.
If the City disputes any of consultant's fees it shall give written notice to Consultant
within 30 days of receipt of an invoice of any disputed fees set forth on the invoice.
6. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not
be compensated for any services rendered in connection with its performance of
this Agreement which are in addition to those set forth herein or listed in Exhibit A,
unless such additional services are authorized in advance and in writing by the
City Manager, Consultant shall be compensated for any additional services in the
amounts and in the manner as agreed to by City Manager and Consultant at the
time City's written authorization is given to Consultant for the performance of said
services.
7. ASSIGNMENT. All services required hereunder shall be performed
by Consultant, its employees or personnel under direct contract with Consultant.
Consultant shall not assign to any subcontractor the performance of this
Agreement, nor any part thereof, nor any monies due hereunder, without the prior
written consent of City Manager.
8. FACILITIES AND RECORDS. Consultant shall maintain complete
and accurate records with respect to sales, costs, expenses, receipts and other
such information required by City that relate to the performance of services under
this Agreement. Consultant shall maintain adequate records of services provided
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in sufficient detail to permit an evaluation of services. All such records shall be
maintained in accordance with generally accepted accounting principles and shall
be clearly identified and readily accessible. Consultant shall provide free access
to the representatives of City or its designees at reasonable times to such books
and records, shall give City the right to examine and audit said books and records,
shall permit City to make transcripts therefrom as necessary, and shall allow
inspection of all work, data, documents, proceedings and activities related to this
Agreement. Such records, together with supporting documents, shall be
maintained for a period of three (3) years after receipt of final payment.
9. TERMINATION OF AGREEMENT. This Agreement may be
renewed annually, but will terminate on June 30, 2016, unless otherwise extended
in advance and in writing by the City Manager. This Agreement may be
terminated with or without cause by either party upon 30 days written notice. In
the event of such termination, Consultant shall be compensated for non -disputed
fees under the terms of this Agreement up to the date of termination.
10. COOPERATION BY CITY. All public information, data, reports,
records, and maps as are existing and available to City as public records, and
which are necessary for carrying out the work as outlined in the Scope of Services,
shall be furnished to Consultant in every reasonable way to facilitate, without
undue delay, the work to be performed under this Agreement.
11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of,
or in the event of termination, suspension or abandonment of, this Agreement, all
original maps, models, designs, drawings, photographs, studies, surveys, reports,
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data, notes, computer files, files and other documents prepared in the course of
providing the services to be performed pursuant to this Agreement shall, become
the sole property of City. With respect to computer files, Consultant shall make
their office available to the City, upon reasonable written request by the City to
access and use Consultant's computer software and hardware for purposes of
accessing, compiling, transferring and printing computer files. Notwithstanding the
foregoing, City acknowledges that any and all information produced by Consultant
under this agreement, including plans, specifications, data, reports, construction
documents or electronic files ("documents"), are instruments of professional
service. Nevertheless, such documents will be become the property of the City
upon completion of work and payment in full of all monies due the Consultant. In
the event that the City changes any such documents that have been finalized by
the Consultant for the City, and these changes are not approved by the
Consultant, the City recognizes that such changes and the results thereof are not
the responsibility of the Consultant. Therefore, the City agrees, to indemnify and
hold harmless the Consultant, its officers, directors, employees and
subconsultants (collectively, Consultant) against any claims, damages, liability or
costs, including reasonable attorneys' fees and defense costs, arising from the
unauthorized modification of such finalized documents by the City. Consultant,
however, recognizes that such documents are generally records disclosable under
the California Public Records Act, Government Code Section 6250 et seq., and as
such the City is not liable or responsible for changes or reuse made by persons or
entities that are not the City. In the event that Consultant's services are
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terminated in accordance with this agreement, this provision shall also apply to
documents delivered to City after such termination. Such delivery shall be
contingent upon payment in full of all monies then due Consultant for services
provided up to the date of termination.
12. RELEASE OF INFORMATION/CONFLICTS OF INTEREST.
(a) All information gained by Consultant in performance of this
Agreement shall be considered confidential and shall not be released by
Consultant without City's prior written authorization. Consultant, its officers,
employees, agents or subcontractors, shall not without written authorization from
the City Manager or unless requested by the City Attorney, voluntarily provide
declarations, letters of support, testimony at depositions, response to
interrogatories or other information concerning the work performed under this
Agreement or relating to any project or property located within the City. Response
to a subpoena or court order shall not be considered "voluntary" provided
Consultant gives City notice of such court order or subpoena.
If Consultant or any of its officers, employees, consultants or subcontractors
does voluntarily provide information in violation of this Agreement, City has the.
right to reimbursement and indemnity from Consultant for any damages caused by
Consultant's conduct, including the City's attorney's fees.
Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint,
subpoena, notice of deposition, request for documents, interrogatories, request for
admissions or other discovery request, court order or subpoena from any party
-6-
regarding this Agreement and the work performed thereunder or with respect to
any project or property located within the City. City retains the right, but has no
obligation, to represent Consultant and/or be present at any deposition, hearing or
similar proceeding. Consultant agrees to cooperate fully with City and to provide
City with the opportunity to review any response to discovery requests provided by
Consultant. However, City's right to review any such response does not imply or
mean the right by City to control, direct, or rewrite said response. Notwithstanding
the foregoing, the City shall not restrict the Consultant from giving notices required
by law or complying with an order to provide information or data when such an
order is Issued by a court, administrative or other legitimate governmental
authority, or if disclosure is reasonably necessary for the Consultant to defend
itself from any legal action or claim, provided Consultant gives City notice of such
prior to such disclosure if legally permitted.
(b) Consultant covenants that neither they nor any officer or principal of
their firm have any interest in, or shall they acquire any interest, directly or
indirectly which will conflict in any manner or degree with the performance of their
services hereunder. Consultant further covenants that in the performance of this
Agreement, no person having such interest shall be employed by them as an
officer, employee, agent, or subcontractor without the express written consent of
the City Manager. Consultant further covenants that Consultant has not
contracted with nor is performing any services directly or indirectly with any
developer(s) and/or property owner(s) and/or firm(s) and/or partnerships owning
property in the City or the study area and further covenants and agrees that
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Consultant and/or its subcontractors shall provide no service or enter into any
agreement or agreements with any developer(s) and/or property owner(s) and/or
firm(s) and/or partnerships owning property in the City or the study area prior to
the completion of the work under this Agreement without the express written
consent of the City Manager.
13, DEFAULT. In the event that Consultant is in default of any of the
provisions of this Agreement, City shall have no obligation or duty to continue
compensating Consultant for any work performed after the date of default and can
terminate this Agreement immediately by written notice to the Consultant.
14. INDEMNIFICATION.
(a) Consultant represents it is skilled in the professional calling
necessary to perform the services and duties agreed to hereunder by Consultant,
and City relies upon the skills and knowledge of Consultant. Consultant shall
perform such services and duties consistent with the standards generally
recognized as being employed by professionals performing similar service in the
State of California.
(b) Consultant Is an independent contractor and shall have no authority
to bind City nor to create or incur any obligation on behalf of or liability against
City, whether by contract or otherwise, unless such authority is expressly
conferred under this agreement or is otherwise expressly conferred in writing by
City.
(c) Indemnification for Professional Services. Consultant will
hold harmless and indemnify and reimburse defense costs for City and all its
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officers, volunteers, employees and representatives from and against liability or
damages including injuries or damages sustained by any person or property to the
extent resulting or arising from any negligent or wrongful act, error or omission by
Consultant or any of Consultant's officers, agents, employees, or representatives,
in the performance of this Agreement, except to the extent such loss or damage
arises from the City's negligence or willful misconduct.
(d) Indemnification for other Damages. Except as to Consultant's
performance of professional services under this agreement which is addressed
separately above in subsection (c), Consultant indemnifies and holds City
harmless from and against any claim, action, damages, costs (including, without
limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its
performance, except to the extent such loss or damage arises from the City's
negligence or willful misconduct. Should City be named in any suit, or should any
claim be brought against it by suit or otherwise, whether the same be groundless
or not, arising out of this Agreement, or its performance, Consultant will defend
City (at City's request and with counsel satisfactory to City) and will indemnify City
for any judgment rendered against It or any sums paid out in settlement or
otherwise.
(e) For purposes of this section "City" includes City's officers,
officials, employees, agents, representatives, and volunteers.
(f) It is expressly understood and agreed that the foregoing
provisions will survive termination of this Agreement.
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(g) The requirements as to the types and limits of insurance
coverage to be maintained by Consultant as required by Section 15, and any
approval of said insurance by City, are not intended to and will not in any manner
limit or qualify the liabilities and obligations otherwise assumed by Consultant
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
15. INSURANCE.
A. Insurance Requirements. Consultant shall provide and
maintain insurance acceptable to the City Attorney in full force and effect
throughout the term of this Agreement, against claims for injuries to persons or
damages to property which may arise from or in connection with the performance
of the work hereunder by Consultant, its agents, representatives or employees.
Insurance is to be placed with insurers with a current A.M. Best's rating of no less
than A:VII. Consultant shall provide the following scope and limits of insurance:
(1) Minimum Scope of Insurance. Coverage shall be at
least as broad as:
(a) Insurance Services Office form Commercial
General Liability coverage (Occurrence Form CG 0001).
(b) Insurance Services Office form number CA 0001
(Ed. 1/87) covering Automobile Liability, including code 1"any auto" and
endorsement CA 0025, or equivalent forms subject to the written approval of the
City.
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(c) Workers' Compensation insurance as required
by the Labor Code of State of California and Employer's Liability insurance and
covering all persons providing services on behalf of the Consultant and all risks to
such persons under this Agreement.
(d) Errors and omissions liability insurance appropriate
to the Consultant's profession.
(2) Minimum Limits of Insurance. Consultant shall
maintain limits of insurance no less than:
(a) General Liability: $1,000,000 per occurrence for
bodily injury, personal injury and property damage. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the activities related to this Agreement or
the general aggregate limit shall be twice the required occurrence limit.
(b) Automobile Liability: $1,000,000 per accident
for bodily injury and property damage.
(c) Workers' Compensation and Employer's
Liability: Workers' Compensation as required by the Labor Code of the State of
California and Employers Liability limits of $1,000,000 per accident.
(d) Errors and Omissions Liability: $1,000,000 per
claim.
B Other Provisions. Insurance policies required by this
Agreement shall contain the following provisions:
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(1) All Policies. Each insurance policy required by this
paragraph 15 shall be endorsed and state the coverage shall not be suspended,
voided, canceled by the insurer or either party to this Agreement, except after 30
days' prior written notice by U.S. First Class mail has been given to the City . A ten
(10) day written notice to Owner shall apply to non-payment of premium.
Consultant shall provide thirty (30) days written notice to Owner prior to
implementation of a reduction of limits or material change of insurance coverage
as specified herein.
(2) General Liability and Automobile Liability Coverages.
(a) City, its officers, officials, and employees and
volunteers are to be covered as additional insureds as respects: liability arising
out of activities Consultant performs, products and completed operations of
Consultant; premises owned, occupied or used by Consultant, or automobiles
owned, leased or hired or borrowed by Consultant. The coverage shall contain no
special limitations on the scope of protection afforded to City, its officers, officials,
or employees.
(b) Consultant's insurance coverage shall be
primary insurance as respect to City, its officers, officials, employees and
volunteers, Any insurance or self insurance maintained by City, its officers,
officials, employees or volunteers shall apply in excess of, and not contribute with,
Consultant's insurance.
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(c) Consultant's insurance shall apply separately to
each insured against whom claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
(d) Any failure to comply with the reporting or other
provisions of the policies including breaches of warranties shall not affect
coverage provided to the City, its officers, officials, employees or volunteers.
(3) Workers' Compensation and Employer's Liability
Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall
agree to waive all rights of subrogation against City, its officers, officials,
employees and agents for losses arising from work performed by Consultant for
City.
C. Other Requirements. Consultant agrees to deposit with City,
at or before the effective date of this contract, certificates of insurance necessary
to satisfy City that the insurance provisions of this contract have been complied
with. The City Attorney may require that Consultant furnish City with copies of
original endorsements effecting coverage required by this Section. The
certificates and endorsements are to be signed by a person authorized by that
insurer to bind coverage on its behalf. City reserves the right to inspect complete,
certified copies of all required insurance policies, at any time.
(1) Consultant shall furnish certificates and endorsements
from each subcontractor identical to those Consultant provides.
(2) Any deductibles or self-insured retentions must be
declared to and approved by City. At the option of the City, either the insurer shall
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reduce or eliminate such deductibles or self-insured retentions as respects the
City, its officers, officials, employees and volunteers; or the Consultant shall
procure a bond guaranteeing payment of losses and related investigations, claim
administration, defense expenses and claims.
(3) The procuring of such required policy or policies of
insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill
the indemnification provisions and requirements of this Agreement.
16. NONDISCRIMINATION/NONPREFERENTIAL TREATMENT
STATEMENT. In performing this Agreement, the Parties shall not discriminate or
grant preferential treatment on the basis of race, sex, color, age, religion, sexual
orientation, disability, ethnicity, or national origin, and shall comply, to the fullest
extent allowed by law, with all applicable local, state and federal laws relating to
nondiscrimination.
17. UNAUTHORIZED ALIENS. Consultant hereby promises and agrees
to comply with all of the provisions of the Federal Immigration and Nationality Act
(8 U.S.C.A. & 1101, et seq.), as amended; and in connection therewith, shall not
employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by
this contract, and should the Federal Government impose sanctions against the
City for such use of unauthorized aliens, Consultant hereby agrees to, and shall,
reimburse City for the cost of all such sanctions imposed, together with any and all
costs, including attorneys' fees, incurred by the City in connection therewith.
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18, ENTIRE AGREEMENT. This Agreement is the complete, final,
entire and exclusive expression of the Agreement between the parties hereto and
supersedes any and all other agreements, either oral or in writing, between the
parties with respect to the subject matter herein. Each party to this Agreement
acknowledges that no representations by any party which are not embodied herein
and that no other agreement, statement, or promise not contained in this
Agreement shall be valid and binding.
19. GOVERNING LAW. The City and Consultant understand and agree
that the laws of the State of California shall govern the rights, obligations, duties
and liabilities of the parties to this Agreement and also govern the interpretation of
this Agreement. Any litigation concerning this Agreement shall take place in the
San Bernardino County Superior Court.
20. ASSIGNMENT OR SUBSTITUTION. City has an interest in the
qualifications of and capability of the persons and entities who will fulfill the duties
and obligations imposed upon Consultant by this Agreement. In recognition of that
interest, neither any complete nor partial assignment of this Agreement may be
made by Consultant nor changed, substituted for, deleted, or added to without the
prior written consent of City. Any attempted assignment or substitution shall be
ineffective, null, and void, and constitute a material breach of this Agreement
entitling City to any and all remedies at law or in equity, including summary
termination of this Agreement. Subcontracts, if any, shall contain a provision
making them subject to all provisions stipulated in this Agreement.
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21. MODIFICATION OF AGREEMENT. The terms of this Agreement
can only be modified in writing approved by the City Council and the Consultant.
The parties agree that this requirement for written modifications cannot be waived
and any attempted waiver shall be void.
22. AUTHORITY TO EXECUTE. The person or persons executing this
Agreement on behalf of Consultant warrants and represents that he/she/they
has/have the authority to execute this Agreement on behalf of his/her/their
corporation and warrants and represents that he/she/they has/have the authority
to bind Consultant to the performance of its obligations hereunder.
23. NOTICES. Notices shall be given pursuant to this Agreement by
personal service on the party to be notified, or by written notice upon such party
deposited in the custody of the United States Postal Service addressed as follows:
City.
Attention: City Clerk
City of Chino Hills
14000 City Center Drive
Chino Hills, California 91709
Consultant.
Attention: Mike Sherrod
RRM Design Group
32332 Camino Capistrano, Suite 205
San Juan Capistrano, CA 92675
The notices shall be deemed to have been given as of the date of
personal service, or three (3) days after the date of deposit of the same in the
custody of the United States Postal Service.
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24. CONSISTENCY. In interpreting this Agreement and resolving any
ambiguities, the main body of this Agreement takes precedence over the attached
Exhibit; this Agreement supersedes any conflicting provisions.
25. SEVERABILITY. The invalidity in whole or in part of any provision of
this Agreement shall not void or affect the validity of the other provisions of this
Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
RRM DESIGN GROUP
By 4e.
Name (Printed)
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Date: A,061.. 5i 0-01g
By
Name (Printed)
Title
Date:
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CITY OF CHINO HILLS
oann Lombardo
Community Development
Director
Date:
rrm
'li designgroup
EXHIBIT A
Chino Hills On -Call Planning Services
Scope of Services for Landscape Architecture Design Review
PROJECT UNDERSTANIJIN(•
The City of Chino Hills (Client) wishes to obtain RRM Design Group's (RRM) services for
Landscape Architectural design review as part of the City's On -Call services request. RRM will
provide design review and on-site construction observation as part of this service agreement,
and will perform these services consistent with the City's existing standards and landscape
ordinances
SCOPE OF SERVICES
Task A: Design Review
Subtask A.O1: Protect Initiation Kick-off Meeting
RRM will prepare for and conduct a project initiation kick-off meeting with City staff. This task
will include the following:
a Review of project objectives, scope of work and upcoming project workload
• Identification of optimal working relationship in terms of receipt and review of
materials, turnaround times, etc.
• Discussion of product format and organization
This task also assumes 16 hours dedicated to research and review of existing City documents
including, but not limited to, Design Review Standards, Ordinances and Guidelines applicable to
review.
Deliverables:
a Prepare for and attend one (1) project initiation kick-off meeting
o Research and review of City materials
32332 Camino Capistrano. Sle. 205 • Son Juan Capistrano. CA 92675
p: (949) 361-7950 • f: (949) 361-7955
www•rn-ndesign.corn
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Chino Hllis On -Call Planning Services
Scope of Services for Landscape Architectural Design Review
Page 2 of 4
Subtask A.02: Landscape Architectural Design Review
RRM's Landscape Architecture group will provide plan check review services for entitlement
and/or permit set applications as requested by the City.
RRM will provide the City with a Design Review Intake checklist for the City to fill out prior to
sending an application to RRM for review. This intake list will provide RRM with a brief project
description as well as any additional project data that may be available as part of the review.
RRM will provide an initial application review and compile any project related questions.
Following a discussion with the City. RRM will provide the final plan check comment list for
incorporation into the City's final plan check corrections document. The City will provide RRM
a copy of the final comments released to the applicant for our records.
This task is intended to serve multiple plan check reviews as the City dictates. RRM will provide
a fee estimate for performing the review for each project submittal which is received, prior to
initiating the review of the application.
Deliverables:
• Plan check review comments provided in Microsoft Word format
Subtask A.03: Landscape Architecture Site Observations
RRM will provide construction observation support for the City during the construction period
of the project. Upon notification from the City, RRM will review the contractor's progress to
deem if the construction is in substantial conformance with the applicant's approved plans. RRM
will create a punch list of items deemed non -conforming and provide the list to the City for
routing purposes. RRM requests a minimum of seven (7) working days advance notice for on-
site observation for scheduling purposes.
Deliverables:
• Punch list documenting discrepancies in constructed items from approved plans
• Letter from RRM indicating substantial conformance
Subtask A.04: Project Coordination and Management
Throughout the project, RRM will need to coordinate with staff and various departments. This
task Includes informal teleconference meetings, research correspondence, record keeping,
project coordination, report production, electronic file management, graphic preparation, etc.
Deliverables:
• Ongoing project coordination and management throughout the process as described above
32332 Comino Copislrono. 51e. 205 • San Juan Copislrono. CA 92675
p: (949) 361-7950 • 1: (949) 361-7955
www.rrmdeslgn,com
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indesigroupgn
Chino Hills On -Call Planning Setvlces
Scope of Services for Landscape Architectural Design Review
Page 3 of 4
TASK AND FEE SUMMARY
RRM will bill on a time and materials basis for each task against the total contract amount. For
Task A.02 (Landscape Architectural Design Review), an estimated budget for each application
review will be developed based on an initial examination of the application package's contents.
The estimated budget will be provided to the City for review and approval prior to RRM
beginning work on the application. Each project application review request will be invoiced
separately. This contract will be for an annual not -to -exceed amount of $10,000.
Reimbursable Expenses
Incidental expenses incurred by RRM Design Group, or any subconsultant it may hire to
perform services for this project, are reimbursed by the client at actual cost plus 10% to cover
its overhead and/or administrative expenses. Reimbursable expenses include, but are not limited
to, reproduction costs, postage, shipping and handling of drawings and documents, long-distance
communications, fees paid to authorities having jurisdiction over the project, the expense of any
additional insurance requested by client in excess of that normally carried by RRM Design
Group or its subconsultants, travel expenses (transportation/automobile/lodging/meals),
renderings and models. Reimbursable automobile travel mileage will be billed at the current IRS
business standard mileage rate.
Hourly Billing Rates
RRM's bill rate schedule is attached. RRM reserves the right to adjust hourly rates on an annual
basis.
SERVICES AND/OR INFORMATION TO BF I'ROVIDFI) BY CLIENT
• Design Review Standards, Ordinances and Guidelines applicable to review
• Applicable Conditions of Approval
• Plan sheets, specifications, exhibits, etc., provided by the Applicant as part of their
project submittal.
LIMITATIONS O1+ SCOPE AND EXC IUSIC)NS
Please note that the tasks to be performed by the RRM team are limited purely to those
outlined above. Substantive changes requested by the client or changes in the client's program
or direction that are inconsistent with prior approvals are subject to additional services fees.
Any additional services that RRM Design Group is asked to perform over and beyond those
described above will be billed on a negotiated and client -approved, fixed -fee or hourly basis.
32332 Camino Copistrana. Ste. 205 • Son Juan Capistrano, CA 92675
p: (949J 361-7950 • f: (9491 361-7955
www.rrmdesign.com
a Col fern o corperat o- • Lenny Gra-t. Archie cI C26973 • .eiy b: cr a :', FE 3:695. LS 6276 • Jet %e4 .r, LA 2844
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design
group
Chino liills On -Call Planning Services
Scope of Services for Landscape Architectural Design Review
Page 4 of 4
The following services or tasks are specifically excluded from the scope:
• Landscape Architectural Design
• Site Inspections (daily visits to the site to inspect construction)
• Cost Estimates
If you have any questions or require clarification of the scope of services or fees outlined above
please do not hesitate to call us. Thank you again for this opportunity.
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32332 Camino Copistrono, Ste. 205 • Son Juan Capistrano, CA 92675
p: (949) 361-7950 • f: (949) 361-7955
www.rrmdesIgn.com
a Cal tc rro cop rat co • Lenny Graet, PrtKtecl C26973 • isey A! cnae', PE 30895, LS 6276 • JO Ferber, LA 2844
EXHIBIT A- 1: Sc:tlGhlJlli 1
8111 Rale Ranges
Subject to change effective March 1st each year
Administrative Assistant
$ 40 . $ 80 Office Coordinator
Agency Coordinator
Architect
Assistant Designer
40 - $ 80
$ 55 - $ 105 Party Chief
$ 100 - $ 150 Principal
$ 70 - $ 95 Principal Landscape Architect
Assistant Manager of Architecture
Assistant Planner
Associate Designer
$ 80 . $ 135
$ 155 - $ 250
$ 120 - $ 175 Principal Planner
$ 70 - $ 95 Project Accountant
$ 75 - $ 115 Project Manager
Associate Planner
Billing Coordinator
Chief Executive Officer
Civil Engineer
Construction Inspector
Design Director
Designer 1
Designer!!
$ 75 - $ 115 Senior Architect
$ 120 - $ 190
$ 120 - $ 190
$ 65 - $ 100
$ 110 - $ 190
$ 125 - $ 185
$ 45 . $ 80 Senior Designer
$ 170 - $ 270 Senior Engineer
$ 100 - $ 145 Senior Land Surveyor
$ 105 - $ 150
$ 115 -$ 185
$ 105 - $ 160
$ 105 - $ 150 Senior Landscape Architect
$ 130 - $ 190 Senior Marketing Coordinator
$ 40 - $ 100 Senior Party Chief
$ 105 - $ 145
$ 75 - $ 115
$ 105 - $ 160
$ 55 - $ 110 Senior Planner
Designer III
Engineer I
$ 75 - $ 145
$ 75 - $ 100
Engineer II
Intern
$ 9 0 - $ 115
$ 35 - $ 65
Information Technology Technician
Manager of Information Technology
Human Resource Generalist
Job Captain
Landscape Architect
Manager of Architecture
Manager of Engineering Services
Manager of Landscape Architecture
Manager of Marketing
Manager of Planning
Manager of Surveying
Marketing Coordinator
60
105
60
85
90
150
150
135
95
135
135
60
105
170
100
145
140
220
225
205
145
205
210
100
Rev 6/15/2015
$ 100 - $ 145
Supervisor of Surveying
Survey Technician 1
Survey Technlclan II
Survey Technician III
$ 125 - $ 175
$ 45 - $ 70
$ 55 - $ 100
$ 75 - $ 130
Survey Crew Rates
REGULAR
One person w/ GPS or Robotic Workstation $ 125 - $ 155
Two person $ 175 - $ 290
Three person
$ 235 . $ 390
PREVAILING WAGE
One person w/ GPS or Robotic Workstation $ 150 - $ 180
Two person $ 225 - $ 340
Three person $ 325 - $ 490