Loading...
Guaranteed Janitorial Services, Inc. A2015-162C4 O� U40to -11A June 26, 2019 Guaranteed Janitorial Services, Inc. Attn: Martha Ortiz 13039 11th Street Chino, CA 91710 RE: Extension of Termination Date for Agreement A2015-162 Janitorial Services Dear Ms. Ortiz: 14000 City Center Drive Chino Hills, CA 91709 (909) 364-2600 www. . ON On July 14, 2015, the Mayor of the City of Chino .Hills authorized execution of Agreement No. A2015-162 with Guaranteed Janitorial Services, Inc. This letter serves as notification that the termination date has been extended until July 31, 2020. All other provisions of the agreement remain in effect. Should you have any questions regarding this notification, please contact Michelle Smith at (909) 364-2862. Sincerely, Ben Montgomery City Manager BM:wg cc: City Clerk's Office Finance Department Public Works Department C4Coma, Art Bennett ■ Brian Johsz ■ Ray Marquez ■ Cynthia Moran ■ Peter J. Rogers July 27, 2018 Guaranteed Janitorial Services, Inc. Attn: Martha Ortiz 13039 11 th Street Chino, CA 91710 RE: Extension of Termination Date for Agreement A2015-162 Janitorial Services Dear Ms. Ortiz: 14000 City Center Drive Chino Hills, CA 91709 (909) 364-2600 On July 14, 2015, the Mayor of the City of Chino Hills authorized execution of Agreement No. A2015-162 with Guaranteed Janitorial Services, Inc. This letter serves as notification that the termination date has been extended until July 31, 2019. All other provisions of the agreement remain in effect. Should you have any questions regarding this notification, please contact Mary Grunder at (909) 364-2816. Sincerely, 4��_ ��� Konradt Bartlam City Manager KB:wg cc: City Clerk's Office Finance Department Public Works Department C4ea4w,6e - Art Bennett ■ Brian Johsz ■ Ray Marquez ■ Cynthia Moran ■ Peter J. Rogers /i �Lo 1 2 - MAINTENANCE AGREEMEAT THIS MAINTENANCE AGREEMENT ("Agreement") is made and entered into this 14th day of July, 2015, by and between the CITY OF CHINO HILLS, a general law city and municipal corporation ("CITY") and GUARANTEED JANITORIAL SERVICES, INC. ("CONTRACTOR"). The Parties agree as follows: A. As partial consideration, CONTRACTOR agrees to perform the work listed in the ATTACHMENT A - SCOPE OF SERVICES, below; B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONTRACTOR an annual amount not to exceed $244,224.00 on the terms set forth in the attached "Exhibit B," which is incorporated by reference, for CONTRACTOR's services. Payments shall be made within thirty (30) days after receipt of each invoice as to all undisputed fees. If the City disputes any of CONTRACTOR's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. G�;711 The term of this Agreement will be from August 1, 2015 to July 31, 20% The Agreement may be renewed in advance and in writing by the City Manager for two additional one-year terms. A. CONTRACTOR will perform services listed in the attached Attachment A. B. CONTRACTOR will, in a workmanlike manner, administrative, professional and other persor equipment, printing, vehicles, transportation, c tests, testing and analyses, calculation, and all as herein otherwise expressly specified to be proper to perform and complete the work and required of CONTRACTOR by this Agreement. Page 1 of 7 furnish all of the labor, technical, inel, all supplies and materials, ffice space and facilities, and all other means whatsoever, except furnished by CITY, necessary or provide the professional services A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has i. Thoroughly investigated and considered the scope of services to be performed; ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONTRACTOR discover any latent or unknown conditions that may materially affect the performance of the services, CONTRACTOR will immediately inform CITY of such fact and will not proceed except at CONTRACTOR's own risk until written instructions are received from CITY. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONTRACTOR will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Tvoe of insurance Commercial general liability: Business automobile liability Workers compensation Limits (combined sinale) $1,000,000 $1,000,000 -• B. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. 00 01 06 92, including symbol 1 (Any Auto). Page 2 of 7 D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "AMI." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance required by this Agreement, City may obtain such coverage at CONTRACTOR's expense and deduct the cost of such insurance from payments due to CONTRACTOR under this Agreement or terminate. rMU &IzA3ATZI11ANIP0 7N►;1i<M CONTRACTOR will not perform any work under this Agreement until: A. CONTRACTOR furnishes proof of insurance as required under Section 5 of this Agreement; and B. CITY gives CONTRACTOR a written Notice to Proceed. C. Should CONTRACTOR begin work in advance of receiving written authorization to proceed, any such professional services are at CONTRACTOR's own risk. A. Except as otherwise provided, CITY may terminate this Agreement upon providing written notice to CONTRACTOR at least thirty (30) days before the effective termination date. Notice of termination will be in writing. In the event of such termination, CONTRACTOR shall be compensated for non -disputed fees under the terms of this Agreement up to the date of termination. B. CONTRACTOR may terminate this Agreement upon providing written notice to CITY at least thirty (30) days before the effective termination date. C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. D. By executing this document, CONTRACTOR waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. Page 3 of 7 511!- : !M. A. CONTRACTOR indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, reasonable attorney's fees and penalties), injuries, or liability, arising out of this Agreement, or its performance including, without limitation, damages or penalties arising from CONTRACTOR's removal, remediation, response or other plan concerning any Hazardous Waste resulting in the release of any hazardous substance into the environment, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONTRACTOR will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and volunteers. C. CONTRACTOR expressly agrees that this release, waiver, and indemnity agreement is intended to be as broad and inclusive as is permitted by the law of the State of California and that if any portion is held invalid, it is agreed that the balance will, notwithstanding, continue in full legal force and effect. D. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. E. The requirements as to the types and limits of insurance coverage to be maintained by CONTRACTOR as required by this Agreement, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only. Page 4 of 7 A. All notices given or required to be given pursuant to this Agreement will be in writing and may be given by personal delivery or by mail. Notice sent by mail will be addressed as follows: To CITY: City of Chino Hills Attn: City Clerk 1.000 City Center Drive Chino Hills, CA 91709 To CONTRACTOR: Guaranteed Janitorial Services, Inc. Attn: Martha Ortiz 13039 11" Street Chino, CA 91710 B. When addressed in accordance with this paragraph, notices will be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices will be deemed given at the time of actual delivery. C. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. CONTRACTOR will provide CITY with a Taxpayer Identification Number. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement_ This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in San Bernardino County. The language of each part of this Agreement will be construed simply and according to its fair meaning, and this Agreement will never be construed either for or against either party. The terms of this Agreement can only be modified in writing approved by the CITY AND THE CONTRACTOR. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void. In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this Agreement will govern and control. • Should performance of this Agreement be prevented due to fire, flood, explosion, war, terrorist act, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party to the other. This Agreement and its one attachment constitutes the sole agreement between CONTRACTOR and CITY respecting lead based stabilization. To the extent that there are additional terms and conditions contained in Exhibit "A" that are not in conflict with this Agreement, those terms are incorporated as if fully set forth above. There are no other understandings, terms or other agreements expressed or implied, oral or written. Page 6 of 7 IL WITLESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. 4 Title ���// By 64-n �i� v�w✓1 Cyntt$a Moran, Mayor ATTEST: s � Cheryl Balz City Clerk 4 Mark O. Hensley City Attorneyry Page 7 of 7 ATTACHMENT A SCOPE OF THE WORK AND CONTRACT 1.01 The Work to be done under this Contract shall include the furnishing of all labor, some material, and equipment necessary for the provision of custodial services as set forth in this Contract, including the exhibits attached hereto. 1.02. The foregoing work shall be done in a thorough and workmanlike manner under the direction and to the satisfaction of the City. Custodial services shall be maintained at the level of service provided for in these specifications at all times. 1.03 The Contractor shall have the duty to dust, vacuum, mop, strip and wax floors, wash windows, empty trash, clean restrooms, restock restrooms, shampoo carpets, and any necessary maintenance of any appurtenant surfaces and equipment determined as normal custodial maintenance as specified in the contract. 1.04 The Contractor shall be required to assign a designated foreman as project manager. This individual will be the contact person for this project, and must be available to respond to inquiries, walkthroughs and inspections of the facilities as required_ 1.05 The term "Facilities" shall mean all areas to be maintained per this Contract, and indicated in Exhibit "C" attached and incorporated herein by this reference. 2. FACILITIES TO BE MAINTAINED 2,01 The identified facilities requiring custodial services consist mostly of general office space, including restrooms, lunchrooms, conference rooms, kitchen facilities, hallways, community rooms, and'park restrooms. Facility Total Square # of Days for Cleaning Footage schedule Per Week (Approximate)Government Center City Hall 58,330 (1 building) 1 5 M -F Police 28,730 (1 building) 5 M -F Library 27,830 (1 building) 7 Chino Hills Community Center 21,174 (1 building) 1 7 City Yard 9,850 (1 building) I 5 M -F Mystic Canyon Recreation 1,200 (1 building) 7 McCoy Equestrian Barn 3,800 (1 building) 7 � McCoy Reception 2,600 0 building) 4 sues., Tues: Thurs, sat 3. Grand Avenue Park Meeting Doom & Office 1,280 (2 buildings) 7 1 sleepy Hollow Comm. Bldg. 3,180 (1 building) 1 and as needed i Community Park Office 110 (1 building) 1 7 .Park Restroorxms 1. Community Park South 490 (1 building) 7 2. Community Park North 490 (1 building) 7 13. Afterra Park 630 (1 building) 7 14. hidden Fulls Park 580 (1 building)7 15. Sunset Park 440 (1 building) 7 16, Hope for the Hills Park 580 (1 building) 7 7. Crossroads Park South 580 (1 building) 7 8. Veterans Park 400 (1 building) 7 19. Hunters Hill Park 630 0 building) + 7 1 10 Butterfield Park 420(l building) 1 7 111. Rincon Park 420 (1 building) I 7 112, English Springs Park 250 (1 building) i 7 { 13. Grand Avenue Park 630 (1 building) 1 7 14. Fairfield Park 420 (1 building) 7 115. Banbury Park 420 (1 building) I 7 16. Torrey Pines Park 420 (1 building) I 7 i 17. Vellano Park (premium svc) 477 0 building) l 7 2.02 The Contractor hereby acknowledges that before submitting a bid for these services, the Contractor has visited all existing facilities to be maintained, verified the square footage noted for each location, and informed himself / herself fully as to all conditions that might affect the work specified. The Contractor shall not be relieved. of liability under this Contract, nor the City be held liable for any loss sustained by the Contractor as a result of any variance between conditions, as referred to in the Specifications, and the actual conditions revealed during the examination of the locations of the proposed work. CONDITiON REPORTiNG 3.01 The Contractor shall report any vandalism, graffiti, etc. to City facilities by calling (909) 364-2800 and leaving a message detailing the extent of the problem. 3.02 In the event of a severe problem after normal business hours which needs immediate attention, such as a broken waterline in a restroom, the Contractor shall report these items by calling (909) 364-2860 and leaving a message detailing the extent of the problem. 4. CONTRACTOR'S NOiV-COMPLiANCE 4.01 If the City determines that there are deficiencies in the performance of this Contract, the City will provide a written notice ("punch4isr') to the Contractor to correct the deficiencies within specified time frames. Said specified time frames shall be reasonable, as determined by the City, in order to correct the specified deficiencies. Should the Contractor fail to correct deficiencies within said time frames, the City may contract the work or may perform the work utilizing City employees and/or contract labor. Said amount will be deducted and forfeited from the payments to the Contractor by the City. This action shall not be construed as a penalty but as an adjustment of payment to the Contractor for the purpose of recovering the costs incurred by the City due to the failure of the Contractor to comply with the provision of this Contract. If it becomes necessary for the City to provide personnel to assist or complete a task that was not completed by the Contractor, or not completed in an acceptable manner, the Contractor will be charged the blended hourly rate as established by the City plus the cost of normal materials, supplies, and equipment. 4.02 Except as otherwise provided herein, if the City determines that there are deficiencies in the performance of the contract and the City agrees that it is impractical to fix the extent of actual damages resulting from the deficiency, $500.00 liquidated damages will be deducted from the Contractors monthly payment. 4.03 in addition to the provisions of Paragraph 4.01 above, in the event of a failure to correct a deficiency or for any other breach of this Contract by the Contractor, this Contract may be terminated by the City upon thirty (30) calendar days written notice by the City at its sole discretion. In the event of such termination, the Contractor shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. 5. ADDITIONAL WORK 5.01 The City may, at its discretion, direct the Contractor to perform additional work when the need for such work arises out of extraordinary incidents such as vandalism, acts of God, and third party negligence. Any other additional work shall be done only after a written estimate has been submitted by the Contractor and has been approved by the City. No work shall commence without the written authorization of the City. Notwithstanding the above authorization, when a condition exists wherein there is imminent danger of Page 3 injury to the public or damage to property, the City may verbally authorize the work to be performed upon receiving a verbal estimate from the Contractor. However, within twenty-four (24) hours after receiving a verbal authorization, the Contractor shall submit a written estimate to the City for approval. 5.02 Additional work shall commence on the specified date and the Contractor shall proceed diligently to complete said work within the time allotted_ 6. CONTRACTOR'S LIABILITY 6.01 All damages that, in the Clty°s opinion, are due to the Contractor's operation, shall be repaired at the Contractor's expense. Ail such repairs or replacements shall be completed within the time limits as designated by the City. 7. DAY PORTER SERVICE 7.01 The City contracts with the Pomona Valley Workforce, an organization that provides daytime custodial services using developmentally challenged individuals. These services include emptying waste baskets, wiping countertops, tables and mirrors, and restroom fixture cleaning. The services described above are performed at the Community Center, Library and City Hall. 8. OFFICE OF INQUIRiES AND COMPLAINTS 8.01 The Contractor shall maintain an office at some fixed place and shall maintain a telephone there, listed in the telephone directory in his/her own name or in the firm name by which he/she is most commonly known, and shall, at all times, have some responsible person(s), employed by the Contractor, to take the necessary action regarding all inquiries and complaints that may be received from the City or from the Manager. This person(s) shall be reachable twenty-four (24) hours per day. An answering service shall be considered an acceptable substitute to full time coverage, provided the Contractor is advised of the complaint within two (2) hours of receipt of the complaint by the answering service. During normal working hours, the Contractor's designated foreman, who is responsible for providing maintenance services, shall be available through wireless communication. 8.02 Whenever immediate action is required to prevent impending injury, death or property damage to the maintained facilities therein, the City may, after a reasonable attempt to notify the Contractor, cause such action to be taken by the City or the City's work force. To the extent the Contractor is responsible for such action under the terms of this Contract, the City shall charge the cost Page 4 thereof as determined by the City, against the Contractor, or may deduct such cost from any amount due to the Contractor from the City. 8.03 The Contractor shall maintain a written log of all complaints, the date and time thereof, and the action taken pursuant thereto or the reason for non -action. The log of complaints shall be open to the inspection of the City at all reasonable times. 8.04 All complaints shall be abated as soon as possible after notification, but in all cases within twenty-four (24) hours to the satisfaction of the City. If any complaint is not abated within twenty-four (24) hours, the City shall be notified immediately of the reason for not abating the complaint followed by a written report to the City within five (5) days. If the complaints are not abated within the time specified or to the satisfaction of the City, the City may correct the specific complaint and the total cost incurred by the City shall be deducted from the payments owing to the Contractor from the City. Zen�. 9.09 The Contractor agrees to perform all work outlined in this scope of work in such a manner as to meet all accepted standards for safe practices during maintenance operations and to safely maintain and operate all equipment, machines, and materials consequential or related to the work; and is solely responsible for complying at all times with all local, County, State, Federal, or other legal requirements including OSHA Safety Orders, so as to protect all persons, including the Contractor's employees, agents of the City, vendors, members of the public, and others from foreseeable injury to themselves or damage to their property. 9.02 It shall be the Contractor's responsibility to inspect and identify any practices and conditions that render any portion of the maintained facilities unsafe. The City shall be notified immediately of any unsafe condition that requires correction. The Contractor shall cooperate fully with the City in the investigation of any accidental injury or death occurring on the premises 9.03 The Contractor shall clearly post signs in all entry areas prior to any potential hazardous conditions. 90. HOURS AND SCHEDULE OF CUSTODIAL SERVICES 90.09 Hours of general custodial service shall be between 6:00 p.m. and 8:00 a.m. on those days maintenance is to be provided pursuant to the work schedule approved in advance by the City. Community rooms at Mystic Canyon Recreation, Community Center, Community Park, Grand Avenue Park, and Council Chambers may need to be cleaned after 11:00 p.m. on any night they are utilized. The Community Center and the McCoy Equestrian Center with the Bam and Reception site will need to be cleaned between midnight and 7:00 am. Police Building will be cleaned between 7:00 pm and 6:00 am. Library will be cleaned after closing hours of the Library, generally after 8:00 pm. 10.02 Hours of special event custodial services will be determined by work schedule approved in advance by the City. 10.03 Contractor shall lock all park restrooms per the start times listed below. All park restrooms must be locked within two (2) hours of the start time. Contractor may begin cleaning after the restrooms are locked and must be finished by 6:00 a.m. Hours of park restroom servicing may vary according to City needs. Hours of Park Restroom Lock-up: Start Time April through October 8:00 P.M. November through March 6:00 P.M. Community Park Restrooms 11:00 P.M. 10.04 The Contractor shall provide onsite staffing at the prescribed hours five (5) days per week, Monday through Friday at the designated locations approved in advance by the City. The Contractor shall provide on-site staffing at the prescribed hours seven (7) days per week at the locations approved in advance by the City, see Section 2.01. Park restrooms shall be cleaned and locked up seven (7) days a week, 365 days a year. Any change in the days and hours of operation heretofore prescribed shall be subject to prior written approval by the City. 11. CONTRACTOR'S STAFF 11.01 The Contractor shall provide sufficient personnel to perform all work in accordance with the specifications set forth herein. At no time will the Contractor allow this crew to be diminished in size so as to not effectively complete the assigned custodial tasks. All of the Contractor's custodial personnel shall be supervised by a qualified, English-speaking foreman. 11.02 The Contractor shall provide a background check of all personnel utilized for the fulfillment of the contract specifications, at the contractor's expense. Background check will be approved by the City of Chino Hills Police Department. 11.03 if any person employed by the Contractor or any subcontractor shall fail or Page 6 refuse to carry out the directions of the Facility Supervisor, or is in the opinion of the Facility Supervisor incompetent, intemperate, or disorderly; used threatening or abusive language to any person representing the City; or is otherwise unsatisfactory, he/she shall be discharged from the project immediately, and shall not again be employed on the work except with the written consent of the Facility Supervisor. The Contractor shall transfer or discharge any such person within a reasonable time following notice from the Facility Supervisor, and such person shall not be employed at any other area maintained by the Contractor for the City except with the written consent of the Facility Supervisor. 11.04 The Contractor shall provide and require employees to wear uniform work shirts, which clearly identify the Contractor's personnel and indicate the name of the Contractor. The identification system shall be furnished at the Contractor's expense and must include appropriate attire and name badges as specified by the City. 11.05 The Contractor shall require each of his/her employees to wear safe working attire. This shall include proper work shoes and other clothing and gear required by Federal and/or State Safety Regulations, 12. SIGNSIIMPROVEMENTS 12.01 The Contractor shall not post signs or advertising within the maintained facilities. 13. NON-INTERFERENCE 13.01 The Contractor shall respect the peace and quiet of the areas within which the services are being performed. The Contractor shall perform services With the least possible obstruction and inconvenience to the public so as to not interfere with the use of the facilities. 14. STORAGE FACILITIES 14.01 The City wilt provide small janitorial closets at most facilities for the Contractor to store minor equipment and supplies. 15. SCHEDULE OF CLEANING SERVICE 15.01 Dailv regular cleanino service: Empty and clean wastebaskets and other waste receptacles, inserting liners as required. 2. Dust mop all hard surface flooring (spot mop spillage, markings, wherever necessary). 3. Dust and clean all level surfaces of desks, tabletops, countertops, chairs, file cabinets, windowsills, and other office furniture. Paperwork on desk, file cabinets, etc., are not to be disturbed. Note: RED CARD displayed on top of desk indicates the user of desk wants cleaning of the desk top regardless of papers on desk. Carefully work around papers as needed. 4. Vacuum all interior carpeting and exterior entrance walks off mats (spot clean as required). 5. Clean entrance door glass (inside, outside and adjacent areas); interior store front glass doors; interior office side glass windows; lobby stair railing glass (both inner and outer glass), Clean any display glass on the outside of the case. 6. Clean sinks and countertops in coffee rooms and kitchens. Clean the exterior of all appliances, refrigerator, oven, microwave, ice machine, etc. Clean the inside of the microwaves and ovens. Restock hand towel and roll paper towel dispensers. McCoy Equestrian Barn and Reception Center are not to have ovens inside or outside cleaned. 7. Thoroughly clean all urinals, toilets, toilet seats, sinks, shower stalls (inside and out), and chrome fixtures in restrooms with solution containing an approved disinfectant, clear toilets and sinks of any clogs. !(Valls and partitions are to be spot washed; walls adjacent to urinals shalt be thoroughly cleaned. Floors are to be wet mopped with a solution containing an approved disinfectant. 8. Chrome fixtures and sinks are to be cleaned and wiped dry of water marks to prevent mineral buildup. 9. Clean mirrors and bright metals, including locker and exercise room floor length mirrors. 10. Clean and refill soap, hand towel, toilet tissue, seat cover and sanitary napkin receptacles t dispensers, and spot clean when necessary. Do not overstuff the hand towel dispensers. 11. Clean drinking fountains (wipe dry to prevent mineral buildup). 12. Clean hand marks on elevator, cab walls, cab control panel, and outside wall doors on each floor (including elevator call button panel). Broom, vacuum, and/or damp mop elevator cab floor as needed. 13. Remove all trash picked up and deposit in designated dumpster or container. (Not all sites have trash dumpsters available.) 14. Leave notice advising the /Manager of any irregularities discovered during services (i.e., lights left on, doors and windows found unsecured, hazards in office area, graffiti, defective plumbing, and lighting)_ 15. Tum off all lights except those required to be left on; lock all office doors as needed including building entrance doors. 16. The Contractor shall perform any task not specifically mentioned that is reasonably consistent with the purposes and intent of this Agreement. 18.02 Weeklv reau)ar cleanina service, Completely dust desks, chairs, benches, filing cabinets, and other office furniture (spot wash where necessary). 2. Dust partition ledges, window ledges, and low and high moldings or ledges. 3. Spot wash walls and woodwork to remove hard marks and/or stains. 4. Remove cobwebs from walls, ceilings, and/or floors. Wash all desktops when cleared of papers. 6. Clean all electric switch plate covers_ Thoroughly clean and damp mop all restroom, ceramic, vinyl, stone, concrete, rubber, elevator floor and other flooring areas with a solution of water and an approved disinfectant. Spot clean carpeted areas as needed. 8. The Contractor shall perform any task not specifically mentioned that is reasonably consistent with the purpose and intent of this Agreement. 16.03 Monthly reguiar cleaning service: Page 9 Dust all wood panel surfaces and sides of office partitions. 2. Dust all high ventilator covers and their surrounding areas to a minimum of 11 feet in height, without the use of a ladder. 3. Rust picture frames, walls, ceiling, clock face, book shelving, computer monitor tops, and around alarm sensors for spider webs. 4. Vacuum wifh crevasse tool all edges of carpeted areas and areas not normally reached with vacuum. 5. Thoroughly wash all partitions and wall areas in restrooms. 6. Thoroughly wipe down baseboards and cove base, removing scuff marks when possible. 7. The Contractor shall perform any task not specifically mentioned that is reasonably consistent with the purposes and intent of this Agreement. 15.04 Quarterlv regular cleaning service: Vacuum sides of carpeted and/or cloth covered office partitions and fabric walls. Spot shampoo when necessary. 2. The Contractor shall perform any task not specifically mentioned that is reasonably consistent with the purposes and intent of this Agreement. 15.05 Semi -Annual regular cleaning service: Large window cleaning is NOT part of this contract. 2. Clean all venetian blinds. 3. The Contractor shall perform any task not specifically mentioned that is reasonably consistent with the purpose and intent of this Agreement. 15.06 As Needed Cleaning Service Facilities such as McCoy Equestrian Center, Sleepy Hollow, and others, need additional custodial services beyond the routine service schedule on an as -needed basis. The services needed are the same as the daily schedule in section 15.01 through 15.17. The City will provide the Contractor a schedule of custodial services on dates and times needed by the City. 15.07 Park Restroom Cleaning Service - Reoular: Sweep restroom and remove litter from interior and exterior of building walkways (daily). Do not sweep into landscape areas. 2. Thoroughly clean and sanitize toilets, urinals and sinks, clearing any clogs (daily). 3. Wipe down all fixtures including drinking fountains (daily). 4. Stock toilet paper or other paper products (daily). 5. Remove dirt, paper, or other debris on walls, ceiling, and light fixtures (daily). 6. Pour salt removing chemical in urinals, pour drain maintenance chemicals down the floor drains (weekly). Chemicals will be provided by the City and stocked in the plumbing chases. 7. Wash (hose out) floors; thoroughly wipe down all wait and partition surfaces, removing any build up (monthly). 8. The Contractor shall perform any task not specifically mentioned that is reasonably consistent with the purpose and intent of this agreement. 15.08 Park Restroom Cleanina Service — Premium: 1. Items 1-7 of section 15.07 2. Completely wash all floors, walls, partitions and doors. 3. Clean plumbing chase floors and walls. 15.08 Carnet Floor Care Carpets shall be thoroughly shampooed, utilizing the extraction system, with approved chemicals. Some carpets shall be cleaned by Spin Bonnet Cleaning per industry standards. The Contractor shall shampoo carpets per attached schedule for carpet cleaning frequency in Exhibit "A". Scheduling of carpet cleaning shall be provided to the City in advance for its approval. 15.10 Uinvi Floor Care Vinyl floors shall be scrubbed and stripped prior to applying wax to vinyl floors unless indicated otherwise. The Contractor shall scrub/wax, per attached Page 11 schedule in Exhibit `A' for vinyl floor waxing frequency. Scheduling of vinyl floor cleaning shall be provided in advance to the City for their approval. All wax must be of sufficient quality to permit wax to last from one wax application to the next wax application with minimum degradation of wax quality. Approval of wax material must be approved by the City before use. 15.11 Ceramic Tile door Care The Contractor shall dust mop or damp mop floor area. Floor is not to be waxed (except restroom floors at the City Yard), 15.12 Stone Tile Floor Care The Contractor shall dust mop or damp mop floor area only. Floor is not to be waxed. 15.13 Rubber Floor Care The Contractor shall vacuum or damp mop floor area only. Floor is not to be waxed. 15.14 Concrete And Concrete Painted Floor Care The Contractor shall dust mop or damp mop floor area only. Floor is not to be waxed. 15.15 SuDolles and Eouioment The Contractor will furnish all the cleaning materials, supplies, and equipment which is required to perform the cleaning assignments outlined under "Scope of Work." The City has supplied some vacuums, carts, and dust mops for City use. The Contractor may use these items as necessary, but they are the property of the City. All materials and supplies will be of first quality only, and no additional charges will be made by the Contractor for these materials. The City is to provide hand towels, roll paper towels, toilet tissue, hand soap, seat covers, trash can liners, feminine hygiene items, bowl blocks and dust mop service. The Contractor shall submit weekly requests for City -provided products for each site. 16. SPECIAL REQUIREMENTS 16.01 Police Building Report writing room requires wax only on the chair areas of the room, every two weeks. The Contractor shall dust mop or damp mop the painted floor in the hard interview area. Page 12 If an office is unlocked, the contractor is to clean the office. if the office is locked, do not clean the office. Police building is a 24 hours facility. Cleaning activities cannot affect operational needs of the Police. Police briefing time is 9:00 pm; there is a lot of activity between 8:30 pm and 9:30 pm., on a daily basis. 16,02 Library Building The Contractor shall meet the following requirements for the library building only. Custodial services as described in the scope of work will be provided six days a week. On Sunday evenings, only the bathrooms need to be cleaned and the wastepaper baskets emptied. 17. USE OF CHEMICALS 17.01 The Contractor shall comply with all regulations and safety precautions listed on the product label. 18. MAINTENANCE, REPAIRS AND REPLACEMENTS DUE TO EXTRAORDINARY INCIDENTS 18.01 Any extraordinary incident such as vandalism, acts of God, and third party negligence which has or will affect the City's property and is within the scope of the Contractor's responsibilities, shall be documented by the Contractor by phone call, photographs and/or written statement, and documentation shall be given to the City within eight (8) hours of discovery. The Contractor is responsible for reporting graffiti. The Contractor shall perform the above documentation and report immediately upon discovery of extraordinary incidents. 18.02 The Contractor shall, as set forth herein, perform maintenance, repairs and replacements when the need for such work arises due to extraordinary incidents such as vandalism, acts of God, and third party negligence in accordance with the provisions of this Section. The Contractor shall submit a written estimate for the cost of performing such work to the City. The City may, upon review and approval of such estimate, authorize the Contractor to perform said work by the issuance of a written work order. Upon completion of the work, the Contractor shall submit a bill to the City and the City shall reimburse the Contractor, but only up to the amount of the agreed upon cost estimate. In the event the Contractor's written estimate is not approved, the City reserves the right to contract with a third party to perform such work. Page 13 Exhibit "W City of Chino Fulls Custodial Flooring Service Schedule Carpet Cleaning Location 1 I Square Footage Frequency Method City Hall (43,620SF) 4 Foot Walkways 5,200 Bi -Weekly Spin Bonnet 5 Foot Walkways 6,500 Quarterly Extract Council Chambers and Community Room 4,330 Monthly Extract Office Areas 32,790 Annually Extract j Lobby Staircase 200 Bi -Weekly Extract J Staff Staircases 400 Monthly Extract J E Police Station (17,710 SF) 4 Foot Walkways 3,000 Bi -Weekly Spin Bonnet 5 Foot Walkways 3,750 Quarterly Extract i Office Areas 13,960 Quarterly Extract J Library (24,400 SF) 4 Foot Walkways J 4,400 J Bi -Weekly Spin Bonnet 5 Foot Walkways J 5,150 Quarterly Extract j Office Areas J 19,250 Annually Extract j g Yard City 9 arIN (.Y,,66 SFj J Hallways and Lobby 520 Quarterly Extract J Office Areas 5,150 Annually Extract Mystic Canyon (220 $F) Office Area 220 Monthly Extract Sleepy Hollow (330 SF) I Office Areas 330 Annually Extract J China hills Community Center (40 I Banquet and Office Areas 1 8,041 Quarterly Extract .h'r "A" City of y Hills Vinyl Floor Waxing Location Square Frequency Method Footage City ball (2,810 Sl') All Areas 7,810 Quarterly Strip and Wax Police Station (3,800 SF) Report Writing Room 600 Monthly Scrub and Wax Report Writing Room 600 BI -Weekly Wax Office Areas 3,200 Quarterly Strip and Wax Library (1,420 SF) All Areas 1,420 Monthly Scrub and Wax All Areas 1,420 Quarterly Strip and Wax City Yard (5,060 SF) I Hallways, Lunch Room 2,500 Monthly Scrub and Wax and Men's Restroom Hallways, Lunch Room 2,500 Quarterly Strip and Wax and Men's Restroom All Other Areas 560 Quarterly Strip and Wax Mystic Canyon (1,200 Sl") Class Area 1,200 Monthly Strip and Wax Sleepy Hollow (1,220 SF) Banquet Room 1,200 Annually Strip and Wax McCoy Equestrian Center (2,95® SF) McCoy Barn I 2,990 Quarterly Strip and Wax Chino Hills Community Park (110 SF) Staff Office 110 Quarterly Strip and Wax Grand Avenue Farb (1,150 $F) Meeting Room and Office ( 1,150 Monthly I Strip and Wax EXHIBIT B COST PROPOSAL FOR CUSTODIAL SERVICES In the blanks provided, fill in the prices at which you propose to furnish services, including labor, materials, and equipment necessary to complete the work. Proposers are advised that they must include a proportional amount of overhead, profit, etc., within line item prices. Proposer agrees to perform all the work described in the Contract Documents for the following unit prices or lump sum. Item # Item Description Item To al A. Custodial Services for Government Center Buildinos 9. Provide custodial cleaning services as specified In contract specifications. Annual Total Sum City Hall Building $ 3..9. nnn on Police Building $ 22.536.00 Library Building $ 30, 828.00 B. Custodial Services for Communitv Center Buildina 1. Provide custodial cleaning services as specified in Annual Total Sum contract specifications. $ 44,040.00 C. Custodial Services for McCov Eauestrian Center 4. Provide custodial cleaning services as specified in contract specifications. Annual Total Sum McCoy Barn Building $ 23.328.00 McCoy Reception Building $ 10,992.00 D. Custodial Services for City Yard 9. Provide custodial cleaning services as specified Annual Total Sum in contract specifications. $ 18.504.00 E. custodtat S'et°vicaDSOV fvfv�g£ic ` anvornz ftiro ion t.Y >XiF e['rs , 1, pr svida.cus odiai ctaaning. swviees ?s speaifed Altnual T-6t.t Szem In a�tgfiacf spacific lions'. p OD . F'.. C'isstcidi�I Ser�6cc�s �(sf' �iaepte t�4citt�avV�i�PhirrLanii`v itari�er° >ravide:astsacti�latanitsei�iiet �ts'speaid Annua7ToiatS:u�rr. . i�ug'Wdfai 5ervfcas fbr rAhd lav nuo. Phek BvIldinea,. 1. 4�rouid'a: otlsf�itia! oic�araing sei`viGe�s as.sp�aiflec$ Anrrual'i'ofat;�UeYi. % carrEi'act'speaifications. �' Meafirl'g ROOM and Ofte 5,26o'.0,0: Custodial 8owfads for TO Park. Pbsw6dift r Standard. 1. �'e€rvicls cus�atiSafi. Ciea�1'tt1�'servlces as speaifie<i. Arinuai Tbtal*�$um in canfracf_}1'eciticti'ians, j , au �: (1i[onthly (avera�s) cas'� for aLrsfodiaf: servi�a� f'oP'eilta paric;restrcir�in '18:6., 0.6: , R; civAb lia{ s'd dts.for T..i�arlr i�es�s�c�tns;o€�eernid� T, i�ra'uirt� cusfarl3atpreYraierservteas ass�oci�ad P,nrivai Taf'sl 5etm. In oontr�icfi speaifioafiiins. a. aro no J. Additional to "va lgM 1, i ourtV I_Utp, for, Additional 86 vlaos $ 25.00. T grill... (annual) lump sum for OUVr Q.i2 AL SERVIC Es POR �2�'� g7-.410 s Tib ciT hlli�iiZ FdiLt.. #ferns A, -J):. 244.,,7.A4-, 00* -''--� �� iqr �'f'ropa er's 5tgnatura j Gaiifot�r9a cpnfraofors License Na. .s3i�s_,paxzn,,b ,,ni i-nv-i al Gar_vi'c:e II3.Ca '3.'irnti 6£l4. GQmpany Name Federal I.D. # 13639 11th 3.treet 909-4E5-5592 Street Address Tetephone Number Ghin.n: Califorrihfa 91710 909-465-5545 city, .state, Zip dada rax Number C-MailAddress: JANITORIAL MAINTENANCE PROPOSAL FOR CITY OF CHINO HILLS 14000 CITY CENTER DRIVE CHINO HILLS, CALIFORNIA 91709 Submitted by: GUARANTEED JANITORIAL SERVICE, INC. 13039 Eleventh Street Chino, California 91710 (909) 465-5542 (909) 465-5545 Fax GJSMORTIZ42 @V ERIZON.NET Ms. Martha E. Ortiz May 27, 2015 /1' Guarantced Janitofial (Bervice, Inc. May 27, 2015 Mr. Jarrod Manuel CITY OF CHINO HILLS 14000 CITY CENTER DRIVE CHINO HILLS, CALIFORNIA 91709 Dear Mr. Jarrod Manuel: We take pleasure in presenting this janitorial service proposal designed for City of Chino Hills - Custodial Services. We are engineered to assure you of high quality service. In order to deliver this service we consider the following items to be of major importance: Attract suitable English speaking personnel in order to develop and maintain an efficient and productive cleaning staff. 2. Professionally engineer and schedule all work to be accomplished. 3. Thoroughly train all personnel in their specific duties and responsibilities. 4. Continuously motivate personnel and instill "pride and craft". 5. Provide the highest quality, labor saving and safe equipment and materials. In addition to a list of products, a manufacturer's MSDS document shall be submitted for each product or chemical substance used. 6. Provide strong management and direct supervisory control over the cleaning program. Guaranteed Janitorial Service, Inc. is a Disable Military Veteran Corporation currently employing an Army Reserve Supervisor. We thank you for considering Guaranteed Janitorial Service, Inc. as your cleaning service. We appreciate the opportunity of serving you. If you have any questions, please feel free to contact us at any time. Sincerely, Ms. Mart E. Ortiz 13039 11th Street • Chino, Ch 91710 • (909) 465-5542 - FAX (909) 465-5545 Ms. Martha E. Ortiz is authorized to bid on behalf of Guaranteed Janitorial Service, Inc. 1. Guaranteed Janitorial, Inc. confirms this RFP shall be incorporated in its entirety as a part of our quote. 2. Please see our list of references as our Statement of Qualifications applicable to this service including the names, titles, addresses, and telephone numbers of the appropriate persons which the City can contact. 3'. Guaranteed Janitorial states that the submitted fee schedule is part of quote for use in invoicing for payments. 4. Guaranteed Janitorial Services, Inc. assures that all federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In case of conflict between federal, state, or local laws or regulations, the strictest shall be adhered to. 6. Guaranteed Janitorial Service, Inc. shall allow all authorized federal, state, county, and the City of Chino Hills official access to place of work, books, documents, papers, fiscal, payroll materials, and other relevant contract records pertinent to this project upon request. All relevant records shall be retained for at least three years. 7. Guaranteed Janitorial Service, Inc. will not discriminate against any employee or applicant for Employment because of race, color, religion, sex, or national origin. 8. Guaranteed Janitorial Service, Inc. will comply with the California Labor Code. Pursuant to said Regulations entitled: Federal Labor Standards provisions, Federal Prevailing Wage Decision; and State of California Prevailing Wage Rates, respectively. 9. Guaranteed Janitorial Service, Inc. shall comply with the Copeland Anti -kickback Act (18 USC 874 C) and the implementation regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof. ACTIVE REFERENCES 1. CITY OF CHINO - Effective October 2010 5050 Schaefer Avenue Chino, CA 91710 Ms. Carolyn Baltzer — Project Coordinator (909) 334-3401 Number of staff. 10+ Approximate sq. footage: 200,000 sq. ft. Scope of Work: Complete Janitorial Maintenance of City offices and City Recreation facilities, and park restrooms. Also, quarterly carpet shampooing, window washing, complete floor care. 2. ETIWANDA SCHOOL DISTRICT — Effective August 22, 2005 12999 Victoria Street Etiwanda, California 91739 Mr. Jay Strain — Maintenance Director (909) 803-3150 Number of staff 28 Approximate sq. footage: 650,000 sq. ft.* Scope of Work: Complete Janitorial Maintenance of School Sites, District Office, and District Warehouse. Service includes, but is not limited to, full service of classrooms, offices, and restrooms. Complete floor care, per request. *This total includes 3 District buildings and 16 School sites. Please note sq. footage has been corrected from initial number. 3. CHINO VALLEY FIRE DISTRICT — Effective November, 2008 14011 City Center Drive Chino Hills, CA 91709 Mrs. Sandy Wodarck — Administrative Secretary (909) 902-5280 Number of staff. 3 Approximate sq. footage: 17,000 sq. ft. Scope of Work: Complete Janitorial Maintenance of Administration Offices, Employee Areas, Restrooms, Carpet Shampooing, Complete floor care. CUSTOMER SERVICE POLICY Guaranteed Janitorial Service, Inc. maintains certain policies to guide its employees to meet the highest standards of customer service. Our goal is to be a high performance, customer focused organization. We endorse high standards of customer service and support it through a plan of employee trainings, leadership development and opportunities for customer input. Our customers can expect to: • Be acknowledged appropriately • Be treated courteously and respectfully • Be valued for their input • Receive prompt and timely service • Receive knowledgeable service from our professional staff • Have their privacy and confidentiality respected • Have highly responsive service • Have prompt problem resolution, personally followed up by managerial staff Our customers can rest assured knowing that follow through is the key note in our customer service policy. If at any time our customer does not feel they received satisfactory service, we will re -service the area immediately or credit the day of service to the customer's account. GUARANTEED JANITORIAL SERVICES, INC. WORK FORCE Guaranteed Janitorial services, Inc. takes great pride in the selection of loyal high quality personnel. The following are the steps we will take to ensure a reliable team for your facility: • Interviews • Reference Checks • Drug tests • Review of Work Related Experience • Background Checks • Assure employee has reliable transportation and ability to carry out scope of work • Verification of previous employment • Assure potential employee is able to speak and comprehend the English language. • Assure potential employee will be able to maintain a positive rapport with all surrounding personnel. We are committed and prepared to expertly handle your facilities maintenance needs. We have always been tremendously proud of the highly qualified men and women who represent our company. Below is a description of the work experience & qualifications of our proposed staffing for City of Chino Hills. POSITION TITLE # OF EMPLOYEES I MINIMUM QUALIFICATIONS 1.Administrator 4 Substantial administrative and management experience, specializing in the maintenance field. 1.Quality Control 3 Experience guiding, directing and training, Exp. in Excel, MS Word, and superior verbal skills. 3.Lead Janitor 2 Substantial experience in the maintenance field. Able to take (Supervisor) instructions and direction from a supervisor and follow up with custodial staff. 4.Custodial 9 Substantial experience in the maintenance field. Ability to recognize direction and follow instructions. Ability to work independently. 5.Carpet & Tile Specialist 6 Substantial experience in the maintenance field. Ability to satisfactorily complete all tasks outlined in the specifications. EOUIPMENT INFORMATION Below is an example of the equipment that will be utilized for the City of Chino Hills custodial Services. Please note, this is only a sample and any further equipment necessary will be provide as needed. Inventory No. Item Description Quantity E-SC5815 Sanitaire HEPA Commercial 7 Upright COM -6160 I Janitor's Cart 110 COM -2642 Pro Caddy Bag 10 COM -2640 I Conversion Dolly 110 COM -2007 I Plastic Lobby Dust Pan 7 COM -6109B Wet Floor/Caution Folding 16 Sign RM -758088Y Rubbermaid Bucket/Wringer 8 Combo COM -6305 I Pro Lobby Brooms 15 TF -350 Extension Duster 110 SA -162700 I Pro Slider Mop Handle 15 COM -2020 Pro Backpack Vacuum 1 LIST OF APPROVED CHEMICALS 409 Bleach Clorox Clean-up Fabuloso Stainless Steel Tub & Tile Lime Gone Neutral No Rinse Floor Cleaner Odo Ban Windex (MSDS sheets for all products listed above have been included at the end of this proposal) LIST OF MAJOR EOUIPMENT [INDUSTRIAL/COMMERCIAL OUALITY] DESCRIPTION EQUIPMENT WHEN CONDITION WHEN LAST INCLUDING MANUFACTURE PURCHASE RECEIVED QUANTITY,MAKE/MODE R D OF PREVENTATIV L EQUIPMEN E T MAINTENANCE TRUCK MOUNT- KOHLER 5/21/2008 GOOD APRIL 2014 EXTRACTOR PORTABLE ELKY 6/01/2006 GOOD APRIL 2014 EXTRACTOR HIGH SPEED BUFFER I POWR-ELITE 7/07/2010 GOOD APRIL 2014 IMPLEMENTATION PLAN Guaranteed Janitorial Service, Inc. is equipped and prepared to continue performing all tasks and frequencies set forth in the custodial specifications. Should we be awarded the custodial services contract, we will immediately meet with Mr. Jarrod Manuel- Facilities Manager to assure any additional items are carried out as efficiently and quickly as possible. Immediately upon notice of award, Guaranteed Janitorial will provide updated quarterly schedules as well as any other items needing updating. In addition, a revised employee list and schedule will be provided to Mr. Jarrod Manuel. At the commencement of the new contract, we will schedule all carpet, tile and windows work where due. All work completed will be personally followed up on by a Guaranteed Janitorial Service, Inc. representative. E. Custodial Services for Mvstic Canvon Recreational BuildinQ 1. Provide custodial cleaning services as specified Annual Total Sum in contract specifications. $ 5.220 - 0 0 F. Custodial Services for Sieepv Hollow Communitv Center, 1. Provide custodial cleaning services as specified Annual Total Sum in contract specifications. $ 2,160-00 C. Custodial Services for Grand Avenue Park Buildinq, 1. Provide custodial cleaning services as specified Annual Total Sum in contract specifications. $ ') � 1 6-Q-'JD..0__. Meeting Room and office $ 5,280.00 H. Custodial Services for 16 Park Restrooms - Standard, 1. Provide custodial cleaning services as specified Annual Total Sum in contract specifications. $ 35.712.00 2. Monthly (average) cost for custodial services Per one park restroom $ 186.00 1. Custodial Services for 1 Park Restrooms - Premier 1. Provide custodial premier services as specified Annual Total Sum in contract specifications. $ 4.-464-00 J. Additional Services 1. Hourly Rate for Additional Services $ 25.00 TOTAL (annual) lump sum for CUSTODIAL SERVICES FOR THE CITY O. CHINO HILL items A -J): $ . ropo is Signature / Cal ifornia'Contractors License No. QjiAr;;ntPPtli_Tani tori l Service INC. 33-0445084 Company Name Federal I.D. # 13039 11th Street 909-465-5542 Street Address Telephone Number Chino. Californbia 91710 909-465-5545 City, State, Zip Code Fax Number E -Mail Address: gjsmortiz42@verizon.net EXHIBIT B COST PROPOSAL FOR CUSTODIAL SERVICES In the blanks provided, fill in the prices at which you propose to furnish services, including labor, materials, and equipment necessary to complete the work. Proposers are advised that they must include a proportional amount of overhead, profit, etc., within line item prices. Proposer agrees to perform all the work described in the Contract Documents for the following unit prices or lump sum. item # Item Description Item Total A. Custodial Services for Government Center Bulldinas 1. Provide custodial cleaning services as specified in contract specifications. Annual Total Sum City Hall Building p _ on Police Building $ 22, 536.00 Library Building $ 30, 828.00 B. Custodial Services for Communitv Center Building 1. Provide custodial cleaning services as specified in Annual Total Sum contract specifications. $ 44.040.00 C. Custodial Services for McCov Equestrian Center 1. Provide custodial cleaning services as specified in contract specifications. Annual Total Sum McCoy Barn Building $ 23.328.00 McCoy Reception Building $ 10,992.00 D. Custodial Services for Cltv Yard 1. Provide custodial cleaning services as specified Annual Total Sum in contract specifications. $ 18,504.00 f,•—....1 GUARA-1 OP ID: SN DATE (MNUDD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 05128/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT:if the certificate holder Is an ADDITIONAL INSURED, the pollcy()es) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and. conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s), PRODUCER _"T Joe A. Boswell BOSWELL INSURANCE AGENCY PHONE 949-855.0430 FAX , Na): g4s-582-29$3 Agents & Brokers Inc (OA98080) �° 26461 Crown Valley Pkwy #200 A REBS: Mission Viejo, CA 92691 Joe A. Boswell INSURERS) AFFORDING COVERAGE NAIL M INSURER A:WestAmerican„tns Co_ 44393 INSURED Guaranteed Janitorial INSURER e: American Fire & Casualty 24066 Services, Inc. INSURER C : Insurance Company of The West 13039 Eleventh Street Chino, CA 91710 INSURER o:Ind. Co. of Calif. WSURER E: INSURER F.' COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IHSR A00t. Built$ PW !C� POLICY EXP LTR YPE OF INSURANCE . INgD YWD PO41CY NUMBER (MhUpDjYYYYy IMrAIRDIYYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY WHI OCCURRENCE $ 1,000,000 UMMUCLOAS-MADE n OCCUR BKW66306903 01/0712016 01/07/2016 1 PREMIISIEs (Es omU a w,t $ 500,000 GEN L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT H LOC OTHER: AUTOMOBILE LIABILITY B ANY AUTO SAA66306903 _ ED X AUTOSULED S 2,000,000 AALL UTOS $ 2,000,000 S X X NON -OWNED $ HIRED AUTOS $ AUTOS $ UMBRELLA LEAS HCLAIMSAIADE OCCUR & EXCESS LIAB $ S DED I I RETENTIONS WORKERS COMPENSATION $ 1,000,000 AND EMPLOYERS' LL491UTY YINC WSD500863602 ANY FROPRIETOWPARTNERIEXECUTIVE OFFICER/MEMBEREXCLUDE07.. NJA ............. _. ..... ... _ _, (Mandatory in NH) 100,531 If yes describe under DESCRIPTION Of OPERATIONS below 10,0001 A Prop/IM BKW68306903 D Service Bond 1818888C MED EXP (AnY and person) $ 15,000 I PERSONAL & ADV INJURY S 1,000,000 GENERAL AGGREGATE S 2,000,000 PRODUCTS - COMPIOP AGO $ 2,000,000 S COSINGLE LIMIT $ 1,000,000 01/0712016 01/07/20161 BODILY INJURY(Psrperson) $ {I BODILY INJURY (Per eedderd) $ PRQPERTY DAMAGE {PeraKcidant) $ S EACH OCCURRENCE & (AGGREGATE $ S is 1 STATUTE I 1 RI H- 07/01/2014 07/0112016 I E.L EACHACCIVENT $ 1,000,000 E,L DISEASE • FA EMPLOYEE 5 1 t'000,00 E.L. DISEASE -POLICY LIMIT $ 1,000,00 0110712016 01/0712016 Limit 100,531 01/08/2015 01/0812016 Limit 10,0001 DESCRIPTION OF OPERATIONS I LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks SeWulo, may be attached N mon spaea Is required) Evidence of Insurance. CERTIFICATE- HOLDER CHIN096 City of Chiino Hills I I CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, Mary Grander, Mgmt Ana yst 1 AUTHORIZED REPRESENTATIVIE Public Works Department 14000 City Center Drive�,(� t•iLy,�t'yl,. Chino Hills, CA 91709 a 01988.2014 ACORD CORPORATION. All rights reserved, ACORD 26 (2014101) The ACORD name and logo are registered marks of ACORD