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01/08/2008 CC Rpt A09 _ . COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY • Meeting Date: January 8.„2008 0 ,, L ..J ':. . -----'-f. --.- Public Hearing: 0 :-.,;.•. ,. .„ •_ i•ii i it..: 35 ,91-mniT,,Im Discussion Item: Cl/ Consent Item: . , January 1, 2008 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: NOTICE OF COMPLETION FOR CONSTRUCTION OF THE AZURITE DRIVE WATER MAIN PROJECT AND OTHER RELATED ITEMS RECOMMENDATION: 1. Approve an appropriations budget amendment in the amount of$7,800 from the Water Utility Fund, unreserved fund balance, to the Azurite Drive Water Main Extension Project. 2. Approve Change Order No. 1 in the amount of$9,395 and an additional 44 working illdays to the contract duration. 3. Accept the Construction of the Azurite Drive Water Main Extension project as complete. 4. Authorize the City Clerk to cause the Notice of Completion to be recorded. 5. Authorize the release of retention in the amount of$12,365.60, thirty-five days after the Notice of Completion has been recorded. 6. Authorize the release of any remaining encumbrance after final payment of retention. BACKGROUND/ANALYSIS: On July 10, 2007, the City Council awarded a contract to A. R. Sarmiento, Inc., for the construction of the Azurite Drive Water Main Extension Project. Construction commenced on August 22, 2007, and the work was substantially completed on January 2, 2008. Most of the original estimated quantities were based on research of the best available records of tract maps and aerial photos for this area. During construction, differing site conditions resulted in alteration of the original design and adjustments to project quantities. 4111 The actual measured quantities with the revised design resulted in deleting some bid items, adjusting estimated quantities and adding work items to the original contract. The total net increase to the original contract was $9,395. fi 9 IPAGENDA DATE: January 8, 2008 Page 2 SUBJECT: NOTICE OF COMPLETION FOR CONSTRUCTION OF THE AZURITE DRIVE WATER MAIN PROJECT AND OTHER RELATED ITEMS Staff is asking for an appropriations budget amendment from the Water Utility Fund in the amount of$7,800. The necessary changes in work were within the Caltrans right-of-way (SR-142) and required Caltrans' review and approval. This delayed completion of the work by 44 working days. REVIEW BY OTHERS: This agenda item has been reviewed by the Finance Director and the Assistant to the City Manager. FISCAL IMPACT: An appropriations budget amendment in the amount of$7,800 from the Water Utility Fund, unreserved fund balance, to the Azurite Drive Water Main Extension project is necessary to complete this action. 11111 - pectf ly submitted, Recommended by: Al° ditiv mrt .s N. La Belle, City Man- •er Raymond T. Horiand, Interim City Engineer RH/PM/ps Attachment • '... CITY OF CHINO HILLS CHANGE ORDER NO. 1 Date: January 8, 2008 dil Page 1 of 2 Project No. W06003 Contract No, A07-70 Project: Azurite Drive Water Main P.O. No. 080372 Extension Account No, 399-7100-888-8410 Contractor: A. R. Sarmiento, Inc. Distribution: P. O. Box 1304 Original to City Clerk La Mirada, CA 90637-1304 Contractor Purchasing Department Engineering DESCRIPTION: Current Change Order 8.22 % The City requested changes in the scone of work and item quantity adjustments as described below: 0101;.,:,,iit:ii.4,,fi-::,;,-ty,,iO4,4-,-,zw,,,Aer3e,,i1,i-iiyi;,i,,:!, a,.)ir,Wk:;,0;,'ifIN5g,;,;,''',:,-,5gi°0,i,,q,,V:':1?„c Adjusted ilif tScjikr.ITWi:ii,':',4 ,i,e, „iielitil dizftaiveikkl,00000.-0,F*1,.4-t4:4,-wt,iti:.-uhici't1,,,ViiitRACOe.i';,04tiiii*iitii. (Actual) '81A-ilAiiidiiiiiX Vi.,5fii*e*s'::':'; ,1•,,r,„, ,,,-,,-0: 4T1-3A-v ,::tN ,,,gE,,,,,,, y,z4,,,,4Aitn,,!:. ,,v;, „4,0•.,.,,,:ii,;i., y:,/':, ",.:,; u,Quantity Quantity•,0.;, ii 0 oF•14,1'! -Kg.',1; ii,-47':.5.'i,,, - .:41),P z:',.•'xiict,:.,,,:::,,,,k2.:Pr'„v,,y,;,,L,„!6,tn,?,1,3,,:;;,, ,,,,z,,u,t,;,-,-,=;,-,, ,v;ki,,,;11;:el,-,,;),104,0,',16: ,.;,,t•Gnu t.,,r: 21,vi:wuanumr, ,;s4uanta ..;:ei Priceyo. Furnish and Install 8-Inch AWWA C-900, 3 CL 200,Domestic Water Pipe per City LF $ 180.00 300 290 $54,000 ($1,800.00) Standards and STD Detail W-2 Furnish and Install 1-inch Water Meter 4 and Meter Cover per City Standard W-10 EA $1,200.00 2 0 $2,400.00 ($2,400.00) Fumish and Install 6-inch Fire Hydrant 40 per City Standard W-9 $4,900.00 1 1 $4,200.00 ($ 700.00) Furnish and Install 1-Inch Copper Water EA 7 Service Lateral per City Water LF $ 25.00 470 199 $11,750.00 ($6,775.00) Standards Remove 8 and Dispose of Existing Water EA $ 250.00 2 0 $ 500.00 ($ 500.00) Meters Construct P.C.C. 10 STD W-3 Thrust Block per City EA $ 500.00 1 4 $ 500.00 $ 1,500.00 Furnish and Install 6-Inch Steel Pipe 11 Encasement Minimum Pipe Thickness 1/4-Inch by Jacking Methods per LF $ 170.00 115 118 $ 19,550.00 $ 510.00 CALTRANS Encroachment Permit Manual Section 623.1A and 623.1B Furnish and Install 1-Inch Copper Water 12 Service Lateral Inside Conduit LF $ 30.00 242 0 $7,260.00 ($7,260.00) Encasement and Fill Void with Grout Added Items Al Relocate Radio Read Domestic 1-Inch and 11/2-Inch Water Meters with Covers EA $250.00 2 2 $ 500.00 $ 500.00 A2 Furnish and Install 11/4-Inch Copper Water Service Lateral per City Water LF $ 75.00 174 174 $6,000.00 $13,050.00 Standards A3 Furnish and Install 3-Inch 1.P.S., DR-9 Pressure Pipe Water Service Line per LF $ 90.00 8 8 $ 540.00 $ 720.00 City Standards A4 Furnish and Install 3-Inch I.P.S., DR-9 Pressure Pipe Water Service Line Inside LF $100 118 118 Conduit Encasement and Fill Void with Grout 5 Furnish and Install 8-Inch x 3-Inch"Tee" Connection EA .00 $750.00 1 1 $10,500.00 $11,800.00 $ 750.00 $ 750.00 inait talfarMAOMMOVORM i'litill.'''WOMM*MiNSE:4450thitOrOttOtAll:71:0011:007000A a '• • 40 CITY OF CHINO HILLS CHANGE ORDER NO. 1 Date: January 8, 2008 Page 2 of 2 Project No. W06003 Contract No. A07-70 Project: Azurite Drive Water Main P.O. No. 080372 Extension Account No.399-7100-888-8410 The City's request for changes in work required Caltrans review and an approval permit that delayed the start of work to October 22, 2007. Contract Time Adjustment, Add - 44 - Working Days ORIGINAL CONTRACT AMOUNT $ 114,261.00 CITY OF CHINO HILLS Authorized by the City Council this the 8t' day of January, 2008. 011 nge Orders to Date: Add $ Deduct $ $ CURT HAGMAN, MAYOR ATTEST: Adjusted Contract Amount $ 114,261.00 Change Orders to Date 0 % MARY M. McDUFFEE, CITY CLERK Change Order No. 1 Add $ 28,830.00 APPROVED BY: Deduct $ (19,435.00) -K a .. c �- , RAYMOND T. HOLLAND Net Change Order $ 9,395.00 INTERIM CITY ENGINEER Total Change Orders 8.22 % ACCEPT'2.4 1 1 r Ai a NDED CONTRACT AMOUNT $ 123,656.00 L A. R. SAR I` •, INC. Recording Requested by And When Recorded, Mail To: fpCITY CLERK CITY OF CHINO HILLS 2001 Grand Avenue Chino Hills, CA 91709 Exempt Recording Per Government Code Section 6103 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: The undersigned is a Project Manager for the City of Chino Hills,2001 Grand Avenue, Chino Hills, California, which is the owner of the interest or estate stated below in the property hereinafter described. The nature and interest or estate of the City is: In Fee (if other than fee,strike'In Fee"and insert,for example,"easement"or lessee") A work of improvement on the property hereinafter described was completed on January 2, 2008. The work of improvement is described as follows: Azurite Drive Water Main Extension Project Date of Contract: July 10, 2007 Contract/Agreement No. A07-70 Name of Original Contractor: A. R. Sarmiento, Inc. • The property on which said work of improvement was completed is in the City of Chino Hills, County of San Bernardino, State of California, and is described as follows: City of Chino Hills, California . (legal description) The street address of said property is 2211 Carbon Canyon Rd. &2271 Carbon Canyon Rd., Chino Hills, CA (if no street address has been officially assigned,insert"none") OF HINO HILLS i a • APN: None Pa, I Montoya, Ass..ia . Engineer STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO )ss CITY OF CHINO HILLS ) I HEREBY CERTIFY THAT I am the Interim City Engineer for the City of Chino Hills. I have read the foregoing Notice of Completion and know the contents thereof; and I certify that the same is true of my own knowledge. I declare under penalty of perjury, that the foregoing is true and correct. Executed on ' /Gr3 do at City of Chino Hills, California. Raymond T. Holland Interim City Engineer