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Guaranteed Janitorial Service, Inc. A1998-47 A5 CITY OF CHINO HILLS AMENDMENT NO. 5 TO AGREEMENT NO. A98-47 FOR CUSTODIAL MAINTENANCE SERVICES BETWEEN THE CITY OF CHINO HILLS AND GUARANTEED JANITORIAL SERVICES, INC THIS AMENDMENT NO. 5 to Agreement No. A98-47, dated April 23, 2002, is entered into in the State of California by and between the City of Chino Hills, a California general law municipal corporation, hereinafter called "City", and Guaranteed Janitorial Services, Inc. hereinafter called "Contractor." Change the scope of the Agreement to include $85.00 per occurrence for McCoy Barn cleaning. The provision of custodial maintenance services shall be completed in consideration of the annual sum of $78,940.41. Amended Annual Contract Amount Amount Amount Original Contract amount 0 67,920.00 67,920.00 Amendment No. 1 (21,000.00) 46,920.00 46,920.00 Amendment No. 2 15,600.00 62,520.00 109,440.00 Amendment No. 3 648.00 63,168.00 172,608.00 Amendment No. 4 2800.41 65,968.41 238,576.41 This Amendment (not to exceed) 8107.50 74,075.91 312,652.32 Total Contract Amount (not to exceed) $78.940.41 $317.516.82 All other provisions of the contract remain in effect. IN WITNESS WHEREOF, the City Council of the City of Chino Hills has caused this amendment to Professional Services Agreement No. A98-47 to be subscribed by its duly authorized officers, in its behalf, and the said party of the second part has signed this Contract. CONTR CTOR: CITY•Olp IN IL S: 7/e/tr-411.6 L....., Guar to Janitorial Services Inc. E N N R N-PER MAYOR AT EST: ,.74,a LINDA D. RUTH, CITY"OLERK APPROVED AS TO FORM: . ---/c ,--- --- MARL& D. HENSLEY, CITYTORNEY ,g6R / 1EAt S 478/t7 G uAirratifee cluii7Lood COUNCIL AGELJA STAFF REPORT C,I • Y CLERK USE ONLY '� Meeting Date: April 23, 2002 RECE: \/ED I' %14a Public Hearing: ❑ "" Discussion Item: V 'QZ APR 15 A 8 :38 Consent Item: t.)FFI�'_, : :Dr: �� I '1' CLEFApril 16, 2002 APPROVED AS RECOMMENDED Ii c TO: HONORABLE MAYOR AND CITY COUNCIL FROM: CITY MANAGER SUBJECT: APPROVE AMENDMENT NO. 5 TO AGREEMENT A98-47 WITH GUARANTEED JANITORIAL SERVICES, INC. FOR ANNUAL CITY CUSTODIAL SERVICES RECOMMENDATION: It is recommended that the City Council approve Amendment No. 5 to Agreement A98-47 with Guaranteed Janitorial Services: 1. To include the increased cost of services to the new City Yard facility in the prorated amount of$8,107.50 for 7.5 months of fiscal year 2002. 2. To add the on-call cleaning of the McCoy Barn in the amount of $85.00 per occurrence. BACKGROUND/ANALYSIS: On June 23, 1998, the City Council awarded Agreement No. A98-47 for custodial maintenance services of City-owned facilities and buildings to Guaranteed Janitorial Services, Inc. for an annual amount of$67,920. The Agreement term allows for five one-year renewable extensions. On April 13, 1999, the Council approved Amendment No. 1 to the scope of services to reduce the annual amount by $21,000. On August 10, 1999, Council approved the first annual renewal and Amendment No. 2, adding $15,600 for new facilities. Council approved Amendment No. 3 in the amount of$648 for increased floor care at the community center and Mystic Canyon Park and the second annual renewal on August 8, 2000. On June 26, 2001, Council approved the third annual renewal and Amendment No. 4 with an increase of $2,800.41, increasing the service levels to include monthly floor waxing at the Grand Avenue Park recreation facility and provide a 3.3% increase in line with the Consumer Price Index, bringing the total annual amount to $65,968.41. Amendment No. 5 will add custodial services at the new City Yard and reduce service at the old yard facility. The difference of $1,081 per month will add an annual amount of $12,972 to the agreement. The Amendment also adds a per occurrence cost of $85.00 to clean McCoy Barn following scheduled events. APPROVED AS RECOMMENDED AL/ AGENDA DATE: APRIL 23, 2002 PAGE 2 SUBJECT: APPROVE AMENDMENT NO. 5 TO AGREEMENT NO. A98-47 WITH GUARANTEED JANITORIAL SERVICES, INC. FOR ANNUAL CITY CUSTODIAL SERVICES REVIEW BY AFFECTED DEPARTMENTS: This agenda item has been reviewed by the Finance Director. FISCAL IMPACT: Funding for janitorial services is included in the Facilities Maintenance for the 2001/02 fiscal year. R6 pec ully submitted, Recommended by: Do glas . La Belle, City Manager Pat Hagler Public Facilities nd Operations Director