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06-25-2019 CC Rpt 08Date: 06-25-19 Item No.: 08 MINUTES CITY COUNCIL CITY OF CHINO HILLS JUNE 11, 2019 REGULAR MEETING EXISTING LITIGATION Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(1) Existing Litigation - San Gabriel Valley Water and Power, LLC v. City of Chino Hills; City of Chino Hills City Council; City of Diamond Bar; City of Diamond Bar City Council; City of Industry; City of Industry City Council; Successor Agency to the Industry Urban - Development Agency; Board of Directors of the Successor Agency to the Industry Urban Development Agency; Tres Hermanos Conservation Authority; Does 1 though 100, Case No. CIVDS1904434 THREAT OF LITIGATION Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(2) Threat of Litigation, one potential case The Closed Session portion of this meeting was cancelled, therefore, the forgoing items were not heard. Mayor Moran called the meeting of the City Council of the City of Chino Hills to order at 7:00 p.m. and requested the City Clerk to call roll. PRESENT: COUNCIL MEMBERS: CYNTHIA MORAN ART BENNETT BRIAN JOHSZ RAY MARQUEZ PETER ROGERS ABSENT: COUNCIL MEMBERS: NONE ALSO PRESENT: BENJAMIN MONTGOMERY, CITY MANAGER MARK HENSLEY, CITY ATTORNEY CHERYL BALZ, CITY CLERK CHRISTA BUHAGIAR, FINANCE DIRECTOR DENISE CATTERN, PUBLIC INFORMATION OFFICER JESSICA CONTRERAS, DEPUTY CITY CLERK II BRANDON FONACIER, COMMUNITY RELATIONS ANALYST I JOANN LOMBARDO, COMMUNITY DEVELOPMENT DIRECTOR NADEEM MAJAJ, PUBLIC WORKS DIRECTOR JONATHAN MARSHALL, COMMUNITY SERVICES DIRECTOR TIM SHACKELFORD, FIRE CHIEF JOHN WALKER, POLICE CHIEF, CHINO HILLS POLICE 5/328 PLEDGE OF ALLEGIANCE TO THE FLAG Led by Mayor Moran INVOCATION Led by Hussain Sakr, Chino Valley Islamic Center PRESENTATIONS NEW CITY EMPLOYEE: Mayor Moran introduced the following new City employee: Christopher Eddy, Emergency Services Analyst, Community Relations Division. CITY TILE: Mayor Moran presented a City Tile and certificates of recognition on behalf of Supervisor Hagman, Assemblyman Chen, and Senator Chang to Adam Eliason for his service as Planning Commissioner from February 26, 2002 to April 16, 2019 and thanked Mr. Eliason for his years of service. Mr. Eliason thanked the Council for the acknowledgement and the community he has served. HIGHLIGHTED VOLUNTEER: Mayor Moran presented Certificates of Recognition on behalf of the City, Supervisor Hagman, Assemblyman Chen, and Senator Chang to Mary Faulhaber for volunteering her time with the Chino Hills Community Foundation since 2007. CHINO VALLEY INDEPENDENT FIRE DISTRICT FIREFIGHTERS/PARAMEDICS EMPLOYEES: Fire Chief Shackelford introduced the following new Chino Valley Independent Fire District Employees: Tyler Hackbarth, Steven Monroe, Zakary Parker, Gina Parlette, Thomas Sierra, and Greg Sprang. PUBLIC INFORMATION OFFICER REPORT Public Information Officer Cattern announced the following events: • Fearless Fighters Blood Drive on Tuesday, June 18th from 1:00 p.m. to 6:00 p.m. at the Government Center parking lot. Call for an appointment (800) 879-4484. • National Night Out will be held on Tuesday, August 6th. Deadline to register online is July 15th at www.chinohills.orq/NationalNightOut • Movies in the Park starts on June 13th beginning at dusk and continues on Thursday nights for eight consecutive weeks at the Chino Hills Community Center at 14250 Peyton Drive • Concerts in the Park starts on June 19th from 7:00 to 8:30 p.m., and continues on Wednesday nights for eight consecutive weeks at Veterans Park, 14877 Eucalyptus Avenue • Independence Day Celebration on July 3rd from 5:00 p.m. to 8:00 p.m. • Keep up to date with Caltrans work on Carbon Canyon Road by subscribing to Alert Center, Major Road Closure. 6/328 PUBLIC COMMENTS Zeb Welborn, Executive Director of the Chamber of Commerce, provided an update on Chamber goals. Peter Patel, resident, thanked Adam Eliason for serving 17 plus years on the Planning Commission and wished him the best of luck in the future. CONFLICT OF INTEREST ANNOUNCEMENTS There were no conflict of interest announcements to record. CITY DEPARTMENT BUSINESS CONSENT CALENDAR Item No. 17, regarding construction of Soquel Canyon Parkway Pavement Rehabilitation was pulled from the Consent Calendar for discussion and separate vote. Motion was made by Council Member Rogers and seconded by Council Member Johsz to approve the following Consent Calendar items: MINUTES The City Council approved the May 28 and June 5, 2019, City Council Regular and Special Meeting Minutes, respectively, as presented. COUNCIL MEETING CANCELLATIONS The City Council authorized cancellation of the July 23, August 27, and December 24, 2019 City Council regular meetings. CITY OFFICIAL REPORTS The City Council received and filed the City Official Reports pursuant to Travel, Training and Meetings Reimbursement Policy for the period of May 15 through 28, 2019, as presented. WARRANT REGISTERS The City Council approved Warrant Registers and Wires over $25,000 totaling $3,736,964.27 for the period of May 16 through 29, 2019, as presented. FINANCIAL REPORT The City Council received and filed the monthly Financial Report for month ended April 30, 2019, as presented. INVESTMENT REPORT The City Council received and filed the Investment Report for month ended April 30, 2019, as presented. AGREEMENT AMENDMENT - ENTERPRISE RESOURCE PLANNING (ERP) The City Council authorized execution of Amendment No. 1 to Agreement No. A2017-271 with SDI Presence LLC, increasing the total not -to -exceed amount from $220,000 to $420,000, to fund costs for consultant support for ERP through February 2021. 7/328 AGREEMENT - AUDIO VISUAL AND CONTROL SYSTEM UPGRADE - RESOLUTION ADOPTED The City Council (1) authorized the execution of a six month agreement with two one-year renewal options with Cashel Corporation dba Integrated Media Systems (IMS) in an amount not -to -exceed $248,000 for the audio visual and control system upgrade; (2) authorized the City Manager, at his discretion, to approve cumulative change orders up to 10% ($24,800) of the awarded contract amount; and (3) adopted Resolution No. 2019R-032 of the City Council of the City of Chino Hills, California, Adopting a Budget Amendment for Fiscal Year 2018-19 Increasing the PEG Access Fee Fund Budget by $95,500 for the Audio Visual and Control System Upgrade for the Council Chambers and Community Room Project. Motion carried as follows: AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE DISCUSSION CALENDAR PLANS AND SPECIFICATIONS - SOQUEL CANYON PARKWAY PAVEMENT REHABILITATION PROJECT - PHASE I - RESOLUTION ADOPTED Council Member Johsz pulled this item from the Consent Calendar for discussion and separate vote. He inquired about the project timeline. Public Works Director Majaj responded that if the item is approved bids would be solicited and staff would return to Council in August recommending award of the bid. Construction would begin at the end of August or early September and the project will take approximately two months to complete. Following discussion, a motion was made by Council Member Johsz and seconded by Council Member Rogers to (1) adopt Resolution No. 2019R-033 of the City Council of the City of Chino Hills, California, Approving the Design and Plans for Construction of the Soquel Canyon Parkway Pavement Rehabilitation Project from Pipeline Avenue to Pomona Rincon Road - Phase 1 Pursuant to Government Code Section 830.6; (2) authorize staff to solicit bids for construction; and (3) determine the project is exempt from review under the California Environmental Quality Act of 1970, as amended, Public Resources Code Section 21000 et seq. ("CEQA") pursuant to Section 15301 of CEQA Guidelines. ITEMS INITIATED BY COUNCIL PARKS AND RECREATION COMMISSIONER APPOINTMENT Vice Mayor Bennett discussed his process for the appointment and nominated Jennifer Holtkamp to fill the vacancy. 8/328 Following discussion, a motion was made by Vice Mayor Bennett and seconded by Council Member Marquez to appoint Jennifer Holtkamp to the Parks and Recreation Commission to fill the unexpired term of Adam Eliason through November 30, 2020. Motion carried as follows: AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE PUBLIC HEARING FISCAL YEAR 2019-20 BUDGET, APPROPRIATIONS LIMITS, AND MASTER SCHEDULE OF FEES - RESOLUTIONS ADOPTED City Manager Montgomery briefed the Council on the staff report and gave a PowerPoint presentation, which is on file in the City Clerk's Office. He reported that the budget is balanced for the coming fiscal year and continues to provide a high level of services to the community along with fiscal stability. He responded to Council Member Johsz's inquiry about the typical general fund reserve by stating that typically cities are happy with 20-25 percent and that smaller cities generally have larger reserves. He added that the City of Chino Hills has 82 percent reserves in the General Fund operating budget. City Manager Montgomery spoke about the law enforcement contract and noted that the City pays less than surrounding cities. Discussion ensued regarding Landscape and Lighting District subsidies, City wells and the effects of 123TCP contaminants. Vice Mayor Bennett inquired about business retention and increasing the City's contribution to the Chamber of Commerce. Mayor Moran opened the public hearing and asked if anyone wished to address the City Council on the matter. Hearing none, Mayor Moran closed the Public Hearing. Discussion continued regarding fee increases, special event permits for non-profit organizations at City Facilities, insurance processing fees, and permits and fees for carnivals and circuses. Following further discussion, a motion was made by Mayor Moran and seconded by Vice Mayor Bennett to (1) adopt Resolution No. 2019R-034 of the City Council of the City of Chino Hills, California, Adopting a Budget for Fiscal Year 2019-20; (2) adopt Resolution No. 2019R-035 of the City Council of the City of Chino Hills, California, Establishing the Fiscal Year 2019-20 Appropriations Limit for the City of Chino Hills and the Community Facilities Districts; and (3) adopt Resolution No. 2019R-036 of the City Council of the City of Chino Hills, California, Approving the Proposed Fee Revisions and Adopting the Master Schedule of Fees, Fines and Penalties, and Determining that the Adoption of the Fees, Fines and Penalties is Exempt From Review Under the California Environmental 9/328 Quality Act, as amended and directed staff to bring back the discussion of Special Events Permit -City facilities; Insurance Processing; and Carnival and Circus fees. Motion carried as follows: AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, ROGERS NOES: COUNCIL MEMBERS: MARQUEZ ABSENT: COUNCIL MEMBERS: NONE ABSTAIN: COUNCIL MEMBERS: NONE BUDGET RELATED CONSENT CALENDAR ITEM CITY BLANKET PURCHASE ORDERS FOR FISCAL YEAR 2019-20 Motion was made by Council Member Marquez and seconded by Council Member Rogers to approve purchase order and blank purchase order requests, sole source vendors, and piggybacking agreements for Fiscal Year 2019-20 as outlined in Exhibit A attached to the written staff report, which is on file in the City Clerk's Office. Motion carried as follows: AYES: COUNCIL MEMBERS: MORAN, BENNETT, JOHSZ, MARQUEZ, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE SAFETY UPDATES - Police and Fire Police: Police Chief Walker announced that firework enforcement will take place from June 29th through July 4th, provided an update on the automatic license plate readers which are six months out from being installed, their partnership with the Chamber of Commerce for Quality of Life presentations for businesses in the Chino Valley, and noted that the second Quality of Life newsletter includes the annual crime report. Fire: Fire Chief Shackelford thanked Council for the opportunity to introduce the new Firefighters/Paramedics. He spoke about the recent promotion of seven staff members and the retirement of Deputy Chief Mike Faherty. He stated that at the next Board of Directors meeting they will be approving their budget and expressed his appreciation of the partnership with law enforcement regarding fireworks prevention. Public Information Officer Cattern added that the City uses its website and Social Media platforms to get the word out that all fireworks are prohibited in the City of Chino Hills. COUNCIL REPORTS OMNITRANS Mayor Moran attended the Omnitrans meeting and said there were a few presentations but the majority of the meeting was for Closed Session items. 10/328 SAN BERNARDINO COUNTY TRANSPORATION AUTHORITY Council Member Marquez attended the San Bernardino County Transportation Authority (SBCTA) meeting and said that they voted on the Election of Darcy McNaboe as President and Frank Navarro as Vice President, discussed and adopted the Budget and awarded the contract for the Aero Maintenance Facility of Santa Fe Depot. He attended the 91 Advisory Committee and discussed the State Route 91 implementation plan and interchange improvements for State Routes 71 and 91, which should be completed by 2023. He attended an ad Hoc Committee meeting representing SBCTA with Omnitrans and spoke about upcoming fiscal problems and cutting costs. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS Council Member Marquez attended the Southern California Association of Governments meeting and spoke on the Fourth Regional Housing Needs Assessment (RHNA) meeting and stated that they have not received any numbers from the State Housing and Community Development (HCD) division. He added that a needs assessment was conducted which resulted in 400,000 dwelling units to be shared amongst the six counties. He also noted that there were 12 scholarships given out and two recipients were from San Bernardino County. CALIFORNIA INSTITUTION FOR MEN AND WOMEN Council Member Marquez attended the California Institution for Men meeting and reported that the number of inmates is down from 7,900 to 3,800. He spoke losing Dean Borders as Warden and commended him on a job well done. Council Member Marquez attended the California Institution for Women meeting and spoke on improvements to the front parking lot and establishment of a solar farm on the property. CHINO BASIN DESALTERAUTHORITY Council Member Rogers attended the Chino Basin DesalterAuthority meeting and spoke on the discussion and adoption of the budget, closed session items and reports from staff members. COUNCIL COMMENTS Rogers: Council Member Rogers thanked staff for all their work during the budget process and spoke about the construction on Carbon Canyon and asked for patience. Bennett: Vice Mayor Bennett thanked staff for all their work during the budget process and stated that he is proud to be a member of the City of Chino Hills. Johsz: Council Member Johsz thanked staff for all their work during the budget process, congratulated all high school graduates and the recent drafts of local students into Major League Baseball. He reminded residents to check on elderly during heat waves and asked residents to refrain from reporting crimes on NextDoor or Facebook but instead call the Police. Marquez: Council Member Marquez commended all the Council Members for their attendance at the recent high school graduations and spoke on the Fire Safe Council meeting where they discussed electricity shut offs, water concerns, and the refilling of reservoirs. He spoke on phone calls he received regarding weed abatement throughout the City particularly in open space areas. 11/328 Public Works Director Majaj commented that the work is significant and starts in April. That although residents are mandated to abate their weeds by May 15th, the City works closely with the Fire Department and they understand the scope of the City's weed abatement process. He stated that the City is divided into risk zones and they start abatement in the south first since it is near the State Park. Council Member Marquez asked that if in the event that Edison shuts down electricity, do City facilities that have air conditioning that runs on a generator system. City Manager Montgomery responded that there are no generators at City facilities. Moran: Mayor Moran announced the opening of Roll 'Ern Up Taquitos this weekend. She requested the removal of two newspaper receptacles and an inoperable pay phone at the Big Lot Shopping Center off of Chino Hills Parkway. She thanked Fire Board Directors Kreeger and Luth for being in attendance. ADJOURN IN MEMORIAM Mayor Moran adjourned the meeting at 9:27 p.m. in memory of the 75th anniversary of D-Day and honor the courage and sacrifice of those who secured freedom for us all. Respectfully submitted, CHERYL BALZ, CITY CLERK APPROVED: 12/328