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05-28-2019 CC Rpt 02Budget Workshop Fiscal Year 2019-2020 Overview Presentation May 22, 2018May 28, 2019 A City of Chino Hills Mission It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. Values  Commitment  Community Partnership  Honesty, Integrity, and Truthfulness  People/Employees  Pride  Professionalism  Responsiveness to the Community Citywide Organizational Chart Total Revenues by Source $126,055,686 Other Revenues <1% Fines and Forfeitures <1% Intergovernmental 1% Use of Money and Property 2% Development Impact Fees 3% Transfers In 6% Sales Tax 7% Other Taxes 7% Overhead 11% Property Tax 22% Charges for Services 41% Total Expenditures by Department $131,479,122 Legislative 1% Community Development 4% Community Services 5% Transfers Out 6% Capital Improvement Program 8% Finance 9% City Manager 22% Public Works 45% Total Expenditures by Category $131,479,122 Capital Outlay 2%Transfers Out 6% Capital Projects 8% Salaries & Benefits 19% Operations & Maintenance 65% General Fund Operating Revenues $41,467,426 Transfers In <1% Intergovernmental <1% Fines and Forfeitures 1%Other Revenues 1% Use of Money and Property 3% Charges for Services 6% Other Taxes 10% Sales Tax 20% Overhead 24% Property Tax 35% General Fund Operating Expenditures $40,790,444 Capital Improvement Projects <1% Community Development 1%Legislative 5% Finance 7% City Manager 16% Transfers Out 17% Public Works 19% Law Enforcement 35% General Fund Reserves $37,698,968 General Liability Insurance 3% Capital Projects and Line of Credit 6% Various Special Projects 7% Pension Stabilization (PARS) 14% Unrestricted 70% Personnel Changes in FY 18-19 Positions Reclassified •City Clerk’s Office −Admin Assistant I to an Admin Assistant II •Community Development −Building Inspector I/II to a Senior Building Inspector •City Manager −Payroll Technician moved to Human Resources & reclassified to Human Resources Assistant −Administrative Assistant II from Full -time to Permanent Part-time •Finance −Accounting Supervisor under filled with Accountant II −Management Analyst II changed to Accountant II −Admin Assistant I to an Admin Assistant II −Temporary Account Technician made Permanent •Community Services −Office Assistant to an Administrative Assistant II Personnel Changes in FY 18-19 Positions Reclassified/Changes (Continued) •Public Works −(2) Assistant/Associate Engineers to Senior Engineers −(2) PW Inspectors I/II to Senior PW Inspectors −Management Analyst II to Senior Management Analyst −Administrative Assistant I changed from Full-Time to Permanent Part-Time Unfunded Positions •Community Development −Planning Manager •Finance −Senior Account Technician Personnel Summary by Activity Full-Time Positions FY 2018-19 Adopted Authorized Positions FY 2019-20 Proposed Authorized Positions Legislative 7 7 City Manager 19 19 Community Development 15 15 Community Services 15 15 Finance 20 19 Public Works 71 70 Total Full-Time Positions 147 145 Permanent Part-Time Positions Legislative 1 1 City Manager 2 3 Public Works 4 5 Total Permanent Part-Time Positions 7 9 Budget Highlights •General Fund -Fund Balance −Unrestricted Fund Balance -$26.5M or 56% of operating expenditures −Total Fund Balance -$37.7M or 80% of operating expenditures •General Fund Subsidy −Landscape & Lighting District No. 1 –$1,209,338 −Community Services Fund –$5,340,412 −Community Development Fund –$187,674 −Street Sweeping –$17,798 •Law Enforcement Contract -$14.6M (Increase of $1M) •Capital Improvement Program -$10M Five-Year Outlook General Fund FUND NAME FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 GENERAL FUND Operating Revenue $ 41,449,426 $ 41,753,643 $ 42,718,308 $ 43,710,544 $ 44,731,067 Operating Expenditures (33,817,307)(35,739,345)(37,035,715)(38,754,499)(40,735,104) Revenues over/(under) Expenditures 7,632,119 6,014,298 5,682,593 4,956,045 3,995,963 Subsidy to Community Services Fund (5,340,412)(5,583,910)(5,828,659)(6,082,656)(6,346,240) Subsidy to Community Development Fund (187,674)(564,203)--- Subsidy to Street Sweeping Fund (17,798)(26,883)(34,947)(43,300)(51,955) Subsidy to Landscape & Lighting Districts (1,209,338)(1,629,066)(2,077,323)(2,379,178)(2,854,845) Transfer to Capital Projects Fund (217,915)-(398,460) (2,071,760) (5,976,900) Transfers In/(Out)18,000 18,000 18,000 18,000 18,000 Beginning Fund Balance 37,021,986 37,698,968 35,927,204 33,288,408 27,685,559 TOTAL GENERAL FUND ENDING FUND BALANCE $ 37,698,968 $ 35,927,204 $ 33,288,408 $ 27,685,559 $ 16,469,582 Capital Improvement Program Budget Fiscal Year 2019-2020 FY 2018-19 Completed Projects Streets •Los Serranos Infrastructure -ATP •Lower Los Serranos Street Light Improvements •Installation of Countdown Pedestrian Signals •Acquisition of Streetlights from Southern California Edison (SCE) •Street Improvement Program (Annual -FY 2018-19) •Pavement Repairs •Speed Feedback Signs •Sidewalk Replacement Program (Annual -FY 2018-19) •Frost Avenue Pavement Rehabilitation •Yorba Avenue/Los Serranos Country Club Drive Rehabilitation •Twin Knolls Drive Pavement Rehabilitation •Fairway Blvd Rehabilitation Public Facilities •City Yard Gate Upgrade •Automatic License Plate Readers •Government Center Security Cameras Parks and Open Space •English Springs Park Restroom •Veterans Park Indentation •Grand Avenue Park Artificial Turf Installation Upcoming Significant Projects •FY 2019-20 Street Improvement Project –$1,250,000 (new) •Mystic Canyon Drive Pavement Rehabilitation –$956,400 (new) •Pine Avenue Pavement Rehabilitation –$420,000 (new) •Pipeline Ave Pavement Rehabilitation (Chino Hills Pkwy -Glen Ridge Dr) –$500,000 (new) •Pipeline Ave Pavement Rehabilitation (Valle Vista Dr -Bayberry Dr) –$300,200 (new) •Slate Drive Pavement Rehabilitation –$750,000 (new) •Reservoir No. 18 –$7,666,700 •Saddle Replacement at Ficus Street Phase 2 and 3 –$1,600,000 •Maroon Bell -Winchester Water Main Replacement –$1,000,000 •1,2,3 TCP Wellhead Remediation –$5,000,000 •City-Wide Waste Water Master Plan Study –$500,000 (new) FY 2019-20 CIP Projects by Type Public Facilities 1%Sewer 5% Water 35% Streets 59% Project Type Total Public Facilities $ 72,000 Sewer 500,000 Water 3,500,000 Streets 5,921,600 Total $ 9,993,600 Project No Project Name Project Budget Proposed FY 2019-20 Revised Project Budget Expenditures to Date FY 2019-20 Project Summary -Streets Streets S15009 Peyton Drive and English Channel -Phase 3 $ 10,345,000 $ -$ 10,345,000 $ 7,560,832 S17008 Soquel Canyon Parkway Rehabilitation 2,500,000 -2,500,000 179,035 S19001 Street Improvement Program (Annual -FY 2018-19)2,100,000 -2,100,000 54,630 S19003 Los Serranos Transit Access Project 240,000 -240,000 14,703 S19004 Rolling Ridge Drive Rehabilitation 1,539,700 -1,539,700 101,346 S19005 Los Serranos Safe Routes to School West Project 499,998 -499,998 9,115 S19006 Calle San Marcos Street and Eagle Canyon Drive Pavement Rehabilitation 520,000 -520,000 52,449 S19008 Valle Vista Drive/Bayberry Drive Rehabilitation 905,000 -905,000 73,125 New Street Improvement Program (Annual -FY 2019-20)-1,250,000 1,250,000 - New Sidewalk Replacement Program (Annual -FY 2019-20)-200,000 200,000 - New Striping Program (Annual -FY 2019-20)-75,000 75,000 - New Canon Lane Pavement Rehabilitation -150,000 150,000 - New Canyon Hills Road Pavement Rehabilitation -380,000 380,000 - New Mystic Canyon Drive Pavement Rehabilitation -956,400 956,400 - New Pine Avenue Pavement Rehabilitation -420,000 420,000 - New Pipeline Avenue Pavement Rehabilitation (Chino Hills Parkway -Glen Ridge Dr.) -500,000 500,000 - New Pipeline Avenue Pavement Rehabilitation (Valle Vista Dr. - Bayberry Dr.)-300,200 300,200 - New Shady View Drive Pavement Rehabilitation -300,000 300,000 - New Slate Drive Pavement Rehabilitation -750,000 750,000 - New SR-71 Off-Ramp at Soquel Canyon Parkway -340,000 340,000 - New Traffic Management System -300,000 300,000 - Total Streets $ 18,649,698 $ 5,921,600 $ 24,571,298 $ 8,045,235 Public Facilities F18004 Transfer Station $ 707,000 -$ 707,000 $ 50,112 F18006 Energy Efficiency Upgrades 198,000 -198,000 60,911 New Community Center Landscape Renovations -72,000 72,000 - Total Public Facilities $ 905,000 $ 72,000 $ 977,000 $ 111,023 FY 2019-20 Project Summary –Public Facilities Project No Project Name Project Budget Proposed FY 2019-20 Revised Project Budget Expenditures to Date Parks/Open Space 800212 Los Serranos Park $ 4,824,457 $ -$ 4,824,457 $ 2,410,908 P18001 Community Park Overflow Parking Lot 412,000 -412,000 - P18004 Torrey Pines Park Rehabilitation 350,000 -350,000 41,199 P19001 Veterans Park Amphitheater 200,000 -200,000 113 P19002 Hollow Run Nature Park Tree Grant 289,169 -289,169 404 Total Parks/Open Space $ 6,075,626 -$ 6,075,626 $ 2,452,624 FY 2019-20 Project Summary – Parks/Open Space Project No Project Name Project Budget Proposed FY 2019-20 Revised Project Budget Expenditures to Date Water 800162 Supervisory Control & Data Acquisition System (SCADA) –Water $ 832,300 $ -$ 832,300 $ 510,125 W08001 Well 16 ASR 765,100 -765,100 734,226 W11004 Reservoir No. 18 7,666,700 -7,666,700 550,921 W12004 Chlorination Stations 100,000 -100,000 10,668 W14003 Emergency Generator Connectors 168,000 -168,000 - W17001 Saddle Replacement 2,687,000 -2,687,000 1,108,796 W19001 Maroon Bell -Winchester Water Main Replacement 1,000,000 -1,000,000 226 W19002 1,2,3 TCP Wellhead Remediation 1,500,000 3,500,000 5,000,000 - W19003 City-Wide Water and Recycled Water Master Plan Study 600,000 -600,000 - Total Water $ 15,319,100 $ 3,500,000 $ 18,819,100 $ 2,914,962 FY 2019-20 Project Summary –Water Recycled Water W13004 R-40 Rehabilitation $ 150,000 $ -$ 150,000 $ - Total Recycled Water $ 150,000 $ -$ 150,000 $ - Project No Project Name Project Budget Proposed FY 2019-20 Revised Project Budget Expenditures to Date Sewer D08002 Pipeline Avenue Sewer Manhole Access Road $ 201,400 $ -$ 201,400 $ 46,743 D10001 Butterfield Ranch Lift Station 400,000 -400,000 20,253 D10002 Pomona Rincon Lift Station Upgrade 486,000 -486,000 35,527 D11002 Supervisory Control & Data Acquisition System (SCADA) -Sewer 1,210,000 -1,210,000 148,970 D13002 Repair of Sewer on Boys Republic and Grand Avenue 75,000 -75,000 - New City-Wide Waste Water Mater Plan Study -500,000 500,000 - Total Sewer $ 2,372,400 $ 500,000 $ 2,872,400 $ 251,493 FY 2019-20 Project Summary –Sewer Project No Project Name Project Budget Proposed FY 2019-20 Revised Project Budget Expenditures to Date Storm Drains 800326 Los Serranos Channel Mitigation $ 1,383,500 $ -$ 1,383,500 $ 1,083,150 Total Storm Drains $ 1,383,500 $ -$ 1,383,500 $ 1,083,150 FY 2019-20 Project Summary –Storm Drain Project No Project Name Project Budget Proposed FY 2019-20 Revised Project Budget Expenditures to Date •Public Works Commission: May 1, 2019 •Parks & Recreation Commission: May 15, 2019 •Planning Commission: May 21, 2019 Commission Presentations User Fee Annual Update Purpose To determine the “reasonable cost” of each service provided by the City for which it charges a user fee. Fully Burdened Hourly Rates Includes personnel salary and benefits plus any costs reasonably ascribable to personnel. Basic Fee Formula Fee = Blended Hourly Rate x Staff Time to Perform the Service User Fee Study Community Services Previously Not Listed on Fee Schedule •Facility Cancellation Fees ◦Varies by location and number of days in advance New Fees •Special Events Permit –City Facilities –Non-Profit -$232 •Insurance Processing Fee -$50 Building Services New Fees •Abandonment of a private sewage disposal system -$232 •Archival Fees -$2 •Inspection Verification for Permit Refund -$116 Development Services New Fees •Minor Use Permit Wireless -$5,573 •Sign Program Fee -$3,483 •Zoning Clearance Review Wireless -$3,483 •Temporary Signs for Single Use Exhibit Events -$0 •Temporary Use Permit -$1,044 Questions? Budget Workshop Fiscal Year 2019-2020 Overview Presentation May 22, 2018May 28, 2019