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06-14-2005 CC Rpt A10 COUNCIL AGENDA STAFF REPORT CITY CLERK USE ONLY ' Meeting Date: June 14. 2005 Public Hearing: 2005 JUN -7 All Discussion Item: ❑ APPROVED A;.; hi:COMIVIENDED 7: 2 Consent Item: , .��'.'� e;LERX June 7, 2005 TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: CITY MANAGER SUBJECT: NOTICE OF COMPLETION FOR THE BEVANS' PROPERTY DRAINAGE IMPROVEMENTS PROJECT AND OTHER RELATED ITEMS RECOMMENDATION: It is recommended that the City Council: 1 . Approve an appropriations budget amendment in the amount of $2,200 from the General Fund reserves to the Bevans' Property Drainage Improvements Project. 2. Accept the Bevans' Property Drainage Improvements Project as complete. 3. Authorize the City Clerk to cause the Notice of Completion to be recorded. 4. Authorize the release of retention in the amount of $123.50, thirty-five days after the Notice of Completion has been recorded. 5. Authorize the release of any remaining encumbrance after final payment of retention. BACKGROUND/ANALYSIS: On July 19, 2004, the City Council authorized execution of Access Agreement and Release No. A04-61 which called for the City to construct drainage improvements along the eastern boundary of the Bevans' property at an estimated cost of $15,000. These repairs were necessary because of drainage problems on their property created by a storm drain outlet from the Payne Ranch development located just north of the Bevans' property boundary. On September 29, 2004, City staff began work on the necessary drainage improvements. On March 31, 2005, the City Manager approved Agreement A05-18 with Tafoya & Associates in the amount of$2,470 for additional grading related to the project. This work, by Tafoya & Associates, was completed on April 15, 2005. APPROVED AS RECOMMENDED 4/0 AGENDA DATE: June 14, 2005 Page 2 SUBJECT: NOTICE OF COMPLETION FOR THE BEVANS PROPERTY DRAINAGE IMPROVEMENTS PROJECT AND OTHER RELATED ITEMS Staff is requesting the City Council to accept the project as complete and authorize staff to file a Notice of Completion. REVIEW BY OTHERS: This agenda item has been reviewed by the Finance Director and the Neighborhood Services Manager. FISCAL IMPACT: An appropriations budget amendment is required in the amount of $2,200 from the General Fund Reserves to the Bevans' Property Drainage Improvements Project. Respectfully submitted, Recommended by: C) .,7 . "7;Z/4 Douglk5i. La Belle, City Manager Garry Cohoe;-Oity Engineer GC/CM:ps