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12-11-2018 CC AgendaChino Hills AGENDA CHINO HILLS CITY COUNCIL REGULAR MEETING TUESDAY, DECEMBER 11, 2018 6:00 P.M. CLOSED SESSION 7:00 P.M. PUBLIC MEETING/PUBLIC HEARING CIVIC CENTER, CITY COUNCIL CHAMBERS 14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers, and on the City's website at www. chinohills. ora while the meeting is in session. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours. In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the start of the meeting to enable the City to make reasonable arrangements. Thank you. Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" form available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required to provide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Comments will be limited to three minutes per speaker. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you. CITY COUNCIL MEMBERS CYNTHIA MORAN, MAYOR ART BENNETT, VICE MAYOR BRIAN JOHSZ RAY MARQUEZ PETER J. ROGERS KONRADT BARTLAM MARK D. HENSLEY CHERYL BALZ CITY MANAGER CITY ATTORNEY CITY CLERK 6:00 P.M. - CALL TO ORDER / ROLL CALL PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" form available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker. RECESS INTO CLOSED SESSION CLOSED SESSION 2. Conference with Legal Counsel pursuant to Government Code § 54956.9(d)(1) - Existing Litigation (3 cases): a) City of Chino Hills v. City of Industry; City of Industry City Council; Successor Agency to the Industry Urban -Development Agency; Board of Directors of the Successor Agency to the Industry Urban -Development Agency; Oversight Board of the Successor Agency to the Industry Urban -Development Agency, Real Party in Interest San Gabriel Valley Water and Power, LLC, et al., Los Angeles County Superior Court Case No. BS171398 b) City of Chino Hills v. Oversight Board of the Successor Agency to the Industry Urban -Development Agency, et. al, Superior Court of California, Sacramento Case No. 34-2017-80002719-CU-WM-GDS c) City of Chino Hills v. City of Industry; Successor Agency to the Industry Urban Development Agency; Oversight Board of the Successor Agency to the Industry Urban -Development Agency, and Does 1 through 50, inclusive, respondents, San Gabriel Valley Water and Power, LLC, a California limited liability company; and Does 51 through 100, inclusive, Real Parties in Interest, Los Angeles County Superior Court Case No. BS172995 3. Conference with Real Property Negotiators pursuant to Government Code § 54956.8 for price and terms for property located APN: 1024-022-15, 3233 English Road; Konradt Bartlam, City's Negotiator and Dunlap Family Trust, Negotiator 4. Conference with Real Property Negotiators pursuant to Government Code § 54956.8 for price and terms for property located at APN Nos. 1017-241-28 and 1030-341-68; Konradt Bartlam, City's Negotiator and Chino Valley Independent Fire District, Negotiator 7:00 P.M. - CONVENE MEETING / ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG INVOCATION: Chaplain Ruben Estrada, Chino Valley Independent Fire District ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION PRESENTATIONS 5. CHINO VALLEY COMMUNITY CHORUS - Performance of a medley of Holiday songs 6. TOWNSEND JUNIOR HIGH SCHOOL - Choir Chime Ensemble: Performance of Holiday music 7. CITY TILE - Presentation of City Tile to Richard Gutierrez for his service as Maintenance Work II from November 20, 2000 to January 3, 2019 8. NOVEMBER 6. 2018 GENERAL MUNICIPAL ELECTION: Adopt a Resolution reciting the fact of the General Municipal Election held on November 6, 2018 declaring the result and such other matters as provided by law 9. OATH OF OFFICE - Administration of the Oath of Office to Ray Marquez (District 1), Peter Rogers (District 2), and Brian Johsz (District 4) for terms ending November 30, 2022 10. OUTGOING MAYOR - Presentation to outgoing Mayor Peter Rogers for his dedicated service as Mayor from December 1, 2017 through November 30, 2018 RECESS TO HOLIDAY RECEPTION RECONVENE MEETING PUBLIC INFORMATION OFFICER REPORT 11. PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council, whether or not the item appears on the agenda, except testimony on Public Hearing items must be provided during those hearings. Individual audience participation is limited to three minutes per speaker. Please complete and submit a speaker card to the City Clerk. CITY DEPARTMENT BUSINESS CONSENT CALENDAR (13 ITEMS ) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar. 12. Approve November 27, 2018, City Council Meeting Minutes 13. Approve Warrant Registers for period of November 15 through 28, 2018, in amount of $2,139,570.59 14. Receive and file monthly Financial Report for October 2018 15. Receive and file Investment Report for month ended October 31, 2018 16. Re -adopt Ordinance entitled: An Ordinance of the City Council of the City of Chino Hills, California, Amending Title 16 of the Chino Hills Municipal Code, Chapter 16.10 Residential Districts and Chapter 16.20 Planned Development District to Establish Time Limits for the Use of Residential Design Review Approvals and Finding Proposed Municipal Code Amendment 18MCA04 Exempt From Review Under the California Environmental Quality Act to meet State publication requirements - Third Reading (Introduced October 23, 2018, adopted November 13, 2018) 17. Authorize execution of Amendment No. 2 to Agreement No. A09-20 (County Contract No. 09-71) with Fourth District San Bernardino County Supervisor for leased office space located in Civic Center 18. Authorize execution of Amendment No. 1 to Agreement No. A2018-009 with CBRE, Inc., to increase not -to -exceed amount by $6,000 for revised total of $30,500 to prepare Hotel Market Impact Study for Rincon Project 19. Approve addition of Administrative Policy 7.9; Paid Sick Leave for At -Will, Part-time, Temporary, and Seasonal Employees 20. Review and file Annual Development Impact Fee Financial Report for Fiscal Year 2017-18 and adopt Section 4 of Annual Development Impact Fee Financial Report confirming Parkland (Quimby in -lieu) Fee is committed to construction of Los Serranos and Pinehurst Parks 21. Find exception to competitive bidding procedures applies; authorize execution of three-year agreement with two one-year renewal options with Harrell & Company Advisors, LLC, for financial advisory services in amount not -to -exceed $141,500; and adopt budget amendment resolution increasing budget by $3,300 22. Adopt resolution approving design and plans for construction of Twin Knolls Drive Pavement Rehabilitation Project; authorize staff to solicit bids for construction; and determine project to be exempt from review under California Environmental Quality Act 23. Award bid and contract to Copp Contracting, Inc., in amount of $122,325.07 for Fairway Boulevard Pavement Rehabilitation Project; authorize City Manager to approve cumulative change orders up to ten percent ($12,232.51) of awarded contract amount; and adopt budget amendment resolution decreasing Community Development Block Grant Fund Budget by $50,000 24. Accept Los Serranos Infrastructure Improvements - Active Transportation Program (ATP) Cycle 1 Project By Los Angeles Engineering, Inc., as complete; authorize City Clerk to record Notice of Completion; authorize release of retention monies in amount of $96,954.81, forty-five days after acceptance; authorize release of any remaining encumbrance after final payment of retention; reduce amount of Performance Bond to 15 percent for warranty purposes for period of one year; and authorize release of Labor and Materials Bond seven months after project acceptance PLANNING COMMISSION MATTER -This portion of the City Council Agenda is for matters from the December 4, 2018, Planning Commission Meeting. No action is required unless two members of the City Council wish to request a review of the matter, in accordance with Section 16.58.070 of the Chino Hills Municipal Code. Expiration of the public appeal period on Planning Commission Item 7d is December 18, 2018, 5:30 p.m. 25. Conditional Use Permit No. 17CUP16 - Verizon Wireless Communications facility in public right-of-way at southwest corner of Peyton Drive and Bayberry Drive, MD7, LLC, (on behalf of Verizon) Applicant: The Planning Commission adopted a resolution approving Conditional Use Permit 17CUP16 for the Development of a wireless communications facility within public right-of-way on a replacement streetlight standard on Peyton Drive and determining project is exempt from review under the California Environmental Quality Act based on findings of fact and subject to Conditions of Approval PUBLIC HEARING - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Individual audience participation is encouraged and is limited to three minutes. Please complete and submit a speaker card to the City Clerk. 26. Introduce Ordinance Entitled: An Ordinance of the City Council of the City Of Chino Hills, California, Amending Chapter 3.20 of the Chino Hills Municipal Code to Increase the Informal Bid Limits for Public Contracts Awarded Pursuant to Chapter 3.20 to $200,000, and Authorize the City Manager to Award Such Contracts in an Amount Not -to -Exceed $200,000 and Amend the Authority to Negotiate Contracts, Award Purchase Orders or Perform Work by City Employees by Force Account On Public Projects in an Amount Not -to -Exceed $60,000 - For first reading by title only Waive further reading; and adopt resolution delegating authority to City Manager for all actions outlined in the ordinance SAFETY UPDATES - Police and Fire COUNCIL REPORTS West Valley Mosquito and Vector Control District - Mayor Moran San Bernardino County Transportation Authority - Council Member Marquez Chino Basin Desalter Authority - Council Member Rogers COUNCIL COMMENTS ADJOURN IN MEMORIAM AND IN HOPE: Adjourn in tribute and honor of those who serve and have served in the Armed Forces at home and abroad. Their sacrifice and strength protect the goals and ideals that have made this Country great ADJOURNMENT: City of., Chino Hil CITY OF CHINO HILLS CITY COUNCIL DECLARATION OF POSTING NOTICE Lynnae Sisemore states and declares as follows: I hereby certify under penalty of perjury under the laws of the State of California, that I posted the Agenda of the City Council for the meeting scheduled for December 11, 2018, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 72 hours prior to the meeting. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on December 6, 2018 at Chino Hills, California. CITY OF CHINO HILLS Lynna4 81semore Assistant City Clerk