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10-23-2018 CC Rpt 07Date: 10-23-18 Item No.: 07 MINUTES CITY COUNCIL CITY OF CHINO HILLS OCTOBER 9, 2018 REGULAR MEETING Mayor Rogers called the Closed Session to order at 5:45 p.m. and requested the City Clerk to call roll. PRESENT: COUNCIL MEMBERS: PETER ROGERS CYNTHIA MORAN ART BENNETT BRIAN JOHSZ RAY MARQUEZ ALSO PRESENT: KONRADT BARTLAM, CITY MANAGER ELIZABETH CALCIANO, ASSISTANT CITY ATTORNEY BENJAMIN MONTGOMERY, ASSISTANT CITY MANAGER LYNNAE SISEMORE, ASSISTANT CITY CLERK PUBLIC COMMENTS There were no public comments. RECESS TO CLOSED SESSION Mayor Rogers declared the meeting recessed at 5:45 p.m. for Closed Session. EXISTING LITIGATION Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(1) - Existing Litigation (3 cases): a) City of Chino Hills v. City of Industry; City of Industry City Council; Successor Agency to the Industry Urban -Development Agency; Board of Directors of the Successor Agency to the Industry Urban -Development Agency; Oversight Board of the Successor Agency to the Industry Urban -Development Agency, Real Party in Interest San Gabriel Valley Water and Power, LLC, et al., Los Angeles County Superior Court Case No. BS171398 b) City of Chino Hills v. Oversight Board of the Successor Agency to the Industry Urban - Development Agency, et. al, Superior Court of California, Sacramento Case No. 34- 2017-80002719-CU-WM-GDS c) City of Chino Hills v. City of Industry; Successor Agency to the Industry Urban Development Agency; Oversight Board of the Successor Agency to the Industry Urban -Development Agency, and Does 1 through 50, inclusive, respondents, San Gabriel Valley Water and Power, LLC, a California limited liability company; and Does 51 through 100, inclusive, Real Parties in Interest, Los Angeles County Superior Court Case No. BS172995 5/454 LIABILITY CLAIMS Liability Claims pursuant to Government Code § 54961, Claimants: a) Binita Patel, an individual, et. al. v. Daniel J. Eichmann, an individual; City of Chino Hills, a public entity; County of San Bernardino, a public entity; and Does 1 through 50 inclusive - San Bernardino County Superior Court Case No. CIVDS 1504718 b) Alison Willes, an individual, et al v. City of Chino Hills, a public entity; RBF Consulting, a California corporation; Trident Contractors, Inc., a California corporation; GMU Geotechnical, Inc., a California corporation; John McCarthy, an individual, and Does 1 through 10, inclusive. San Bernardino County Superior Court Case No. CIVDS 1800686 c) Bria Montiel, an individual, by and through her Guardian ad Litem, Susan Montiel v. City of Chino Hills, a public entity; and Does 1 through 50 inclusive, San Bernardino County Superior Court Case No. CIVDS 1812461 d) Martin Perez, an individual v. City of Chino Hills, a public entity; and Does 1 through 100 inclusive. San Bernardino County Superior Court Case No. CIVDS 1803220 REAL PROPERTY NEGOTIATION Conference with Real Property Negotiator, pursuant to Government Code § 54956.8 for price and terms for property located at APN Nos. 1017-241-28 and 1030-341-68; Konradt Bartlam and Chino Valley Independent Fire District, Negotiators CLOSED SESSION RECESS Mayor Rogers recessed the Closed Session at 6:40 p.m. CONVENE REGULAR MEETING AND ROLL CALL Mayor Rogers called the regular meeting order at 7:00 p.m. PRESENT: COUNCIL MEMBERS: PETER ROGERS CYNTHIA MORAN ART BENNETT BRIAN JOHSZ RAY MARQUEZ ALSO PRESENT: KONRADT BARTLAM, CITY MANAGER ELIZABETH CALCIANO, ASSISTANT CITY ATTORNEY LYNNAE SISEMORE, ASSISTANT CITY CLERK CHRISTA BUHAGIAR, FINANCE DIRECTOR DENISE CATTERN, PUBLIC INFORMATION OFFICER KYLE COLLINS, DEPUTY FIRE CHIEF BRANDON FONACIER, COMMUNITY RELATIONS ANALYST I IZZY ILIZALITURRI, LIEUTENANT, CHINO HILLS POLICE JOANN LOMBARDO, COMMUNITY DEVELOPMENT DIRECTOR NADEEM MAJAJ, PUBLIC WORKS DIRECTOR JONATHAN MARSHALL, COMMUNITY SERVICES DIRECTOR JESSICA MEJIA, DEPUTY CITY CLERK II BENJAMIN MONTGOMERY, ASSISTANT CITY MANAGER 6/454 PLEDGE OF ALLEGIANCE TO THE FLAG Led by Cub Scout Pack 214. INVOCATION Led by Chaplain Ruben Estrada, Chino Valley Independent Fire District. ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION There was no reportable action taken in Closed Session. PRESENTATIONS PROCLAMATION - MIGHTY EIGHTH AIR FORCE WEEK OCTOBER 8-14, 2018 Mayor Rogers presented a Proclamation proclaiming October 8-14, 2018 as Mighty Eighth Air Force Week to Wilbur Richardson. (Presented before the Public Information Officer Report) Wilbur Richardson thanked the Council for the recognition. PROCLAMATION - FIRE PREVENTION WEEK OCTOBER 7-13, 2018 Mayor Rogers presented a Proclamation proclaiming October 7-13, 2018 as Fire Prevention Week to Deputy Fire Chief Collins. Deputy Fire Chief Collins thanked Council for the Proclamation and provided recommendations on how to avoid residential fires. He invited the community to attend the Fire District's annual Open House on Saturday, October 13th at the Fire Station 61/Training Center located at 5092 Schaefer Avenue in Chino. PROCLAMATION - BREAST CANCER AWARENESS MONTH Mayor Rogers presented a Proclamation proclaiming the month of October as Breast Cancer Awareness month to Janessa Larios, Community Development Manager for the American Cancer Society, Inc. Ms. Larios thanked the Council for the Proclamation and provided information regarding the Making Strides events. PROCLAMATION - NATIONAL CRIME PREVENTION MONTH Mayor Rogers presented a Proclamation proclaiming the month of October as National Crime Prevention Month to Dulce Stone, Sheriffs Service Specialist. Ms. Stone thanked the Council for the Proclamation and provided information on how the community can be aware of their surrounds and take back their community. NEW CITY EMPLOYEES: Mayor Rogers introduced the following new City employees: • Michael Goss, Senior IT Analyst • Carl Hassel, Senior Engineer 7/454 PUBLIC COMMENTS Jim Gallagher, Chino Valley Chamber of Commerce representative, thanked Council for recognizing October as Breast Cancer Awareness month. He invited the community to attend the following events: Candidate forum for the 4th District on October 10th; Chino Valley Unified School Board Candidates forum on October 11 th; and League of Women Voters forum on October 9th. George DeFrank, Chino Hills 55+ Club Member, provided an update of the Veterans group wine tasting fundraiser that was held on September 22nd. He said they raised $5,400, which brought the total amount to $35,550 towards the Veterans Monument. He added that an additional $10,000 needs to be raised through donations from local businesses and charitable organizations. Suzette Dang, spoke on behalf of Supervisor Curt Hagman's office and announced a Veteran Claims Event on November 8th from 10:00 a.m. to 2:00 p.m. located at the District office in Chino Hills. Luis Esparza, resident, spoke on California's Proposition 6: Gas Tax repeal, and inquired about the Los Serranos project. CITY DEPARTMENT BUSINESS CONSENT CALENDAR Motion was made by Council Member Bennett and seconded by Council Member Marquez to approve the following Consent Calendar items: MINUTES The City Council approved the September 25, 2018 City Council Meeting Minutes, as presented. CITY OFFICIAL REPORTS The City Council received and filed the City Official Reports pursuant to Travel, Training and Meetings Reimbursement Policy for the period of August 29 through September 25, 2018, as presented. WARRANT REGISTERS The City Council approved Warrant Registers and Wires for the period of September 13 through 26, 2018 in an amount of $2,259,233.83, as presented. FINANCIAL REPORT The City Council received and the filed the monthly Financial Report for month ended August 2018. INVESTMENT REPORT The City Council received and filed the monthly Investment Report for month ended August 31, 2018, as presented. 8/454 DONATION ACCEPTANCE The City Council accepted a donation from the Makhijani Family in the amount of $300 to plant a deciduous tree and place a plaque near a park bench at Calle San Marcos Park to memoralize resident Gobind Jethmal Makhijani. CHINO HILLS COMMUNITY FOUNDATION DONATION - RESOLUTION ADOPTED The City Council (1) accepted a donation from the Chino Hills Community Foundation in the amount of $25,000 for completion of enhancements to all of the City's trails; and (2) adopted Resolution No. 2018R-050, of the City Council of the City of Chino Hills, California, adopting a Budget Amendment for Fiscal Year 2018-19 Increasing the Community Services Fund Budget by $25,000 for the Donation from the Chino Hills Community Foundation to the Trails Enhancement Project. CHANGE ORDER - NOTICE OF COMPLETION - FISCAL YEAR 2017-18 STREET IMPROVEMENTS PROJECT The City Council (1) approved Change Order No. 1 to Agreement No. A2018-100 with All American Asphalt for a total credit amount of ($122,356.75); (2) accepted FY 2017-18 Street Improvements Project by All American Asphalt as complete; (3) authorized the City Clerk to cause the Notice of Completion to be recorded; (4) authorized the release of retention monies in the amount of $70,407.16, forty-five days after acceptance of the work by the City Council; (5) authorized the release of any remaining encumbrance after final payment of retention; (6) reduced the amount of the Performance Bond to 15 percent for warranty purposes for a period of one year; and (7) authorized the release of the Labor and Materials Bond six months after project acceptance. FINAL TRACT MAP 18875 - SANTA BARBARA The City Council (1) approved and accepted the Final Map of Tract No. 18875 consisting of one residential lot, two commercial lots and one lettered lot; (2) approved and authorized execution of the Subdivision Improvement Agreement No. A2018 -235A, for the completion of construction of the Improvements and guaranteeing the Improvements for one (1) year after City's acceptance; (3) accepted that in lieu of a performance bond, the developer has provided a cash deposit in the amount of $5,198 for the completion of the remainder of the Improvement construction; (4) approved and accepted the Labor and Material bond and Warranty bond outlined in the written staff report; (5) approved and authorized execution of Monumentation Agreement No. A2018-2358, and accepted deposit to set monuments in the amount of $8,250; and (6) authorized the City Clerk to record the final map. Motion carried as follows: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS ROGERS, MORAN, BENNETT, JOHSZ, MARQUEZ NONE NONE 9/454 DISCUSSION CALENDAR LOW-INCOME WATER RATE ASSISTANCE PROGRAM Cheryl Yeamans, Senior Management Analyst, presented a PowerPoint presentation on the Low -Income Water Rate Assistance Program, which is on file in the City Clerk's office. Joanne Genis, resident, thanked Council and Staff for a quick turnaround time on bringing this item forward. She spoke about the Caring for the Hills organization and inquired about how the program will be announced and promoted. Ned Rogers, Caring for the Hills representative, spoke about the Caring for the Hills organization, and requested assistance for senior citizens on how to fill out the forms once the program is implemented. Luis Esparza, resident, inquired about water penalties fees, broken meters costs and funding for the program. Following discussion, a motion was made by Council Member Marquez and seconded by Council Member Johsz to (1) approve a low-income rate assistance program that will offer a monthly discount of $10.00 on the meter service fee for low-income residential water customers with a meter size of 1" or below who are qualified through participation in Southern California Edison's or Southern California Gas Company's programs; and (2) authorize the use of water penalty fees to fund the program. Motion carried as follows: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS PLANNING COMMISSION MATTERS ROGERS, MORAN, BENNETT, JOHSZ, MARQUEZ NONE NONE CUSTOM HOME DESIGN REVIEW NO. 458 - CANON LANE The Planning Commission adopted a resolution adopting Custom Home Design Review No. 458 for the construction of a 1,572 -square foot, three-story, single-family detached home with a 400 -square foot, two -car garage on the property located southwest of the terminus of Observation Lane and Canon Lane and finding that the project is exempt from review under the California Environmental Quality Act based on findings of fact and subject to Conditions of Approval. There was no action taken on the foregoing Planning Commission item. PUBLIC INFORMATION OFFICER REPORT Public Information Officer Cattern announced the following events: • New Utility Billing Software system implemented as of October 1st. Some September and October billing statements have been delayed due to activation of the new system. Online and auto -pay customers will need to re -register their accounts to have online access through the new system at 10/454 www.chinohills.orq/billpay. For additional questions or concerns contact the Utility Customer Service Department at (909)-364-2660. • Blood Drive - October 16th from 12:00 p.m. to 6:00 p.m. at the Government Center Parking Lot, 14077 Peyton Drive. Walk-ins are welcome. • The Great California Shakeout on October 18th at 10:18 a.m. The State of California will be holding a one -minute drill to practice the action of "Drop, Cover, and Hold On" in the event of a major earthquake. • Chino Valley Chamber of Commerce Business Expo on October 20th from 10:00 a.m. to 2:00 p.m. at The Shoppes at Chino Hills. The Expo provides an opportunity for local businesses to showcase their products and services. • Pop up City Hall providing Holiday Safety Tips on October 27th at Albertsons located on Grand Avenue and Peyton Drive. • Prescription Drug Take -Back Day on October 27th from 10:00 a.m. to 2:00 p.m. at the Chino Hills Police Station14077 Peyton Drive. Bring your unwanted pills in for disposal. In addition, the Chino Hills Police Station has a permanent prescription drop box available during the business hours of Monday through Friday, from 8:00 a.m. to 5:00 p.m. SAFETY UPDATE - Police and Fire Police: Police Lieutenant Ilizaliturri spoke about the successful turnout of the Parent Information Forum hosted by the Chino Valley Unified School District to discuss various teen concerns. He thanked those that participated and supported the "Coptoberfest" event held October 6th. Lastly, he provided an update on a recent residential robbery in the City. Fire: Deputy Fire Chief Collins provided a recap of the major fires that occurred in 2017 and 2018 and the importance of Fire Prevention Week. He reminded the community to attend the annual Open House on Saturday, October 13th from 11:00 a.m. to 2:00 p.m. at Fire Station 61/Training Center located at 5092 Schaefer Avenue, Chino. COUNCIL REPORTS CHINO BASIN DESALTER AUTHORITY Mayor Rogers attended the Chino Basin Desalter Authority board meeting and said the Board approved chemical contracts, the South Archibald Plume Clean Up Project, and discussed how to recruit for a new General Manager. OM N ITRAN S Vice Mayor Moran attended the Omnitrans board meeting and discussed final approval of proposed legislation to change from a Joint Powers Authority to a Special Transit District. CALIFORNIA INSTITUTE FOR MEN Council Member Marquez attended the California Institute for Men Board meeting and discussed the growth of inmates in Cell Block D, upgrades to security, and commended Warden Borders for reaching his goal to provide additional programs for inmates. 11/454 SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY (SBCTA) REGIONAL COUNCIL Council Member Marquez attended the SBCTA Regional Council board meeting and discussed the national search for a new Executive Director since Hasan Ikhrata will be moving to, San Diego and noted that Darin Chidsey was appointed as Interim Executive Director. Council Member Marquez also announced that he will be serving on the Arena Sub -committee which will be a two-year process. COUNCIL COMMENTS Moran: Vice Mayor Moran spoke about a public service announcement regarding jogging on streets. She thanked Peter Pirritano for his generous donations and thanked residents for reaching out about community issues. She announced that the Inland Valley Human Society is having a special during the Dodgers Post Season Success to adopt a dog for $30. Lastly, she inquired about bulky item pick up guidelines. Bennett: Council Member Bennett encouraged residents to attend the upcoming Candidate Forums for Candidates of District 4, the Chino Valley Unified School District and the League of Women Voters Forum. He announced the 12th Annual Music in Motion Tournament at Ayala High School Stadium on Saturday, October 13th. Lastly, he spoke about the upcoming Holiday season. Marquez: Council Member Marquez spoke about the success of the Tip -a -Cop event at Chili's, thanked Lori Johnson from Human Resources regarding the recent Workplace Harassment training and inquired about mail theft in the City. He spoke about bulky -item pickups along Sleepy Hollow, construction and improvements. Lastly, he mentioned that CalTrans District Director, John Bulinski, will be leaving CalTrans and Janet Benson will be Interim Director. Johsz: Council Member Johsz recommended that residents email or call Council Members regarding issues or concerns in the City. He thanked Starbucks for hosting Coffee with a Cop, and spoke about the Bells of Peace World War I Centennial program. Rogers: Mayor Rogers spoke about the Wine Walk and requested an update from Assistant City Manager Montgomery regarding the Getting 2 Zero dog microchipping program. Mr. Montgomery reported that since the program started in 2015, the City has given out $54,000 in rebates. Mayor Rogers attended a sponsored trip from Metropolitan Water District to tour the Northern California water infrastructures. Lastly, he attended two ribbon -cutting ceremonies for the new Townplace Suites by Marriott and CSMLS Real Estate. Mayor Rogers acknowledged Chino Valley Independent Fire District Members Mike Kreeger, Sara Evinger and Jeremy Ault in the audience, as well as students from Don Lugo High School. ADJOURN IN MEMORIAM Mayor Rogers adjourned the meeting in tribute and honor of those who serve and have served in the Armed Forces at home and abroad. Their sacrifice and strength protect the goals and ideals that have made this Country great. 12/454 ADJOURNMENT Mayor Rogers adjourned at 8:36 p.m. Respectfully submitted, LYNNAE SISEMORE, ASSISTANT CITY CLERK APPROVED: 13/454