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09-11-2018 CC Rpt 18COUNCIL AGENDA STAFF REPORTCOUNCIL AGENDA STAFF REPORT TO:HONORABLE MAYOR AND CITY COUNCIL MEMBERS DATE:SEPTEMBER 11, 2018 FROM:CITY MANAGER ITEM NO:18 SUBJECT:AMENDMENT NO. 2 TO AGREEMENT NO. A2018-011 WITH INFOSEND, INC. RECOMMENDATION: Authorize the execution of Amendment No. 2 to Agreement No. A2018-011 with Infosend, Inc., increasing the total not-to-exceed amount from $785,000 to $860,000. BACKGROUND/ANALYSIS: On January 23, 2018, the City Council authorized the execution of a three-year agreement with two, one-year renewal options with Infosend, Inc.; to provide bill, print, and mail services in an amount not-to-exceed $785,000. On January 31, 2018, the Finance Director executed Amendment No. 1 to include cyber liability insurance as a requirement. The utility billing software currently being implemented can generate delinquent and shut-off notices with more customer specific information so we can get away from a pre-printed generic stock. Staff is recommending the use of Infosend to print and mail the delinquent and shut-off notices that are generated on a monthly basis. The Infosend contract will need to be increased by $75,000 over the remaining four and a half year term, but it is estimated to save the City $16,000 over the life of the contract. ENVIRONMENTAL (CEQA) REVIEW: This proposed action is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq.; "CEQA") and CEQA regulations (14 California Code Regulations §§ 15000, et seq.) because it does not involve any commitment to a specific project which could result in a potentially significant physical impact on the environment; and constitutes an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. Accordingly, this action does not constitute a "project" that requires environmental review (see specifically 14 CCR § 15378(b)(4-5)). 100/131 FISCAL IMPACT: There is sufficient funding in the Finance - Utility Customer Service operating budget to cover the amended Infosend, Inc. contract for Fiscal Year 2018-19. Future contract costs will be budgeted for in the appropriate fiscal year. Respectfully Submitted,Recommended By: Attachments Infosend Amendment No. 2 101/131 102/131 103/131