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02-13-2018 CC Minutes 2018-026 ri N v UT E S CITY COUNCIL CITY OF CHINO HILLS FEBRUARY 13, 2018 REGULAR MEETING Mayor Rogers called the Closed Session to order at 5:45 p.m. and requested the City Clerk to call roll. PRESENT: COUNCIL MEMBERS: PETER ROGERS CYNTHIA MORAN ART BENNETT BRIAN JOHSZ RAY MARQUEZ ALSO PRESENT: KONRADT BARTLAM, CITY MANAGER MARK D. HENSLEY, CITY ATTORNEY CHERYL BALZ, CITY CLERK BENJAMIN MONTGOMERY, ASSISTANT CITY MANAGER JESSICA MEJIA, DEPUTY CITY CLERK II PUBLIC COMMENTS There were no public comments. LABOR NEGOTIATOR DESIGNATION Designate the City Attorney as City's Labor Negotiator re: City Clerk, pursuant to Government Code Section 54957.6 Motion was made by Council Member Bennett and seconded by Council Member Johsz to designate City Attorney Mark Hensley as City's Labor Negotiator regarding the Public Employment Performance Evaluation for the City Clerk pursuant to Government Code Section 54957 Motion carried as follows: AYES: COUNCIL MEMBERS: ROGERS, MORAN, BENNETT, JOHSZ, MARQUEZ NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE RECESS TO CLOSED SESSION Mayor Rogers declared the meeting recessed at 5:50 p.m. for closed session. CHINO HILLS CITY COUNCIL 2018- 027 REGULAR MEETING February 13, 2018 EXISTING LITIGATION Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(1) - Existing Litigation (2 cases): a) City of Chino Hills v. City of Industry; City of Industry City Council; Successor Agency to the Industry Urban-Development Agency; Board of Directors of the Successor Agency to the Industry Urban-Development Agency; Oversight Board of the Successor Agency to the Industry Urban-Development Agency, Real Party in Interest San Gabriel Valley Water and Power, LLC, et al., Los Angeles County Superior Court Case No. BS171398 b) City of Chino Hills v. Oversight Board of the Successor Agency to the Industry Urban- Development Agency, et. al, Superior Court of California, Sacramento Case No. 34- 2017-80002719-CU-WM-GDS EXISTING/INITIATION LITIGATION Conference with Legal Counsel pursuant to Government Code Sections: a) 54956.9(d)(1) Existing Litigation - CRCH, LLC, a Delaware Limited Liability Company, Debtor, United States Bankruptcy Court, Central District of California, Los Angeles Division, Chapter 11, Case No. 2:17-BK-20270-BR b) 54956.9(d)(4) Initiation of Litigation, one potential case - City of Chino Hills v. U.S. Bank National Association, as Trustee for the registered holders of Citigroup Commercial Mortgage Trust 2007-C6, Commercial Mortgage Pass-Through Certificates, Series 2007-C6, San Bernardino County Superior Court Case No. REAL PROPERTY NEGOTIATION Conference with real property negotiator, pursuant to Government Code Section 54956.8, for price and terms for property located at 1084 Carbon Canyon Road, City negotiator, Konradt Bartlam PERFORMANCE EVALUATION - LABOR NEGOTIATIONS Public Employment Performance Evaluation pursuant to Government Code Section 54957 - City Clerk CLOSED SESSION RECESS Mayor Rogers recessed the Closed Session at 6:55 p.m. CONVENE REGULAR MEETING AND ROLL CALL Mayor Rogers called the regular meeting order at 7:00 p.m. PRESENT: COUNCIL MEMBERS: PETER ROGERS CYNTHIA MORAN ART BENNETT BRIAN JOHSZ RAY MARQUEZ CHINO HILLS CITY COUNCIL 2018- 028 REGULAR MEETING February 13, 2018 ALSO PRESENT: KONRADT BARTLAM, CITY MANAGER MARK D. HENSLEY, CITY ATTORNEY CHERYL BALZ, CITY CLERK CHRISTA BUHAGIAR, FINANCE DIRECTOR DENISE CATTERN, PUBLIC INFORMATION OFFICER IZZY ILIZALITURRI, LIEUTENANT, CHINO HILLS POLICE LYNDA LAMBERT, COMMUNITY RELATIONS ANALYST JOANN LOMBARDO, COMMUNITY DEVELOPMENT DIRECTOR NADEEM MAJAJ, PUBLIC WORKS DIRECTOR JONATHAN MARSHALL, COMMUNUTY SERVICES DIRECTOR JESSICA MEJIA, DEPUTY CITY CLERK II BENJAMIN MONTGOMERY, ASSISTANT CITY MANAGER TIM SHACKELFORD, FIRE CHIEF, CHINO VALLEY FIRE DEPARTMENT PLEDGE OF ALLEGIANCE TO THE FLAG Led by Chino Hills resident Jim Gallagher INVOCATION Led by Pastor Michael Obadja, Abbalove ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION There was no reportable action taken in Closed Session. PRESENTATIONS INTRODUCTION - New City Employees: Mayor Rogers introduced the following new City employees: • Melanie Melara, Accounting Technician, Finance Department • Valleri Patel, Accounting Technician, Finance Department RECOGNITION - 2017 CHINO HILLS JUNIOR ALL AMERICAN FOOTBALL JUNIOR MICRO DIVISION TWO SUPER BOWL CHAMPIONS Mayor Rogers introduced Head Coach Brown. Mayor Rogers and Coach Brown presented certificates of recognition to the Chino Hills Junior All American Football Team for their 2017 Southern California Super Bowl Championship win in the Junior Micro Division Two. Players Matthew Alvarado Avan Arce* Noah Arzola Matthew Avila Troy Borges Jaden Brown Owen Cantos Daniel Cardoza Myles Clausen* Noah Estevez Justin Fuentes Anthony Gonzalez Caedmon Hartz Timothy Hiett Elias Martinez CHINO HILLS CITY COUNCIL 2018- 029 REGULAR MEETING February 13, 2018 Jamir Neal Nolan Provost Adam Rojo* Manuel Ruiz Evan Sanchez Jacob Savage Cameron Solomon Cheerleaders Aaliyah Brown Zoe Mezza* Riley Murray Jaylynn Neal Emily Sanchez Head Coach: Dee Brown Assistant Head Coach: Nick Neal Coaches: Mike Clause*, Jeff Alvarado, Manuel Ruiz, Kevin Gonzalez, and William S. Neal II* Athletic Directors: Jayme Brown, and Gelinavan Neal Cheer Coach: Chloe Sanchez *Not Present Mayor Rogers thanked Coach Brown for leading their teams to outstanding football seasons. RECOGNITION - 2017 CHINO HILLS JUNIOR ALL AMERICAN FOOTBALL MICRO DIVISION ONE SUPER BOWL CHAMPIONS Mayor Rogers introduced Assistant Coach Bateman. Mayor Rogers and Assistant Coach Bateman presented certificates of recognition to the Chino Hills Junior All American Football Team for their 2017 Southern California Super Bowl Championship win in the Micro Division One. Players Juan Galindo* Nicholas Bland* Cameron Bateman Jaime Galindo Richard Orosco Matthew Ochoa Jayden Ruiz* Maddox Barriios Kylan Noriega* Cameron Romero Josiah Olmos Jake Morgan Julian Catero Jake Garcia Rhett Billingsley Jack Koester Gabriel Zavala Jair Davis* Noah Woo Anthony Medyn* Alexander Medyn Ryan Mata* Justin Lopez* Cheerleaders Milena Medyn* Alyssa Cornejo* Rhyder Griffith Alonah Mata* Isabella Zavala Makaia Davis* Head Coach: Mark Morgan* Coaches: Alex Medyn*, Robert Garcia, Esteban Ruiz*, Damon Bland*, and Mike Bateman Athletic Director: Juan Galindo* Cheer Coach: Cynthia Viloa *Not Present CHINO HILLS CITY COUNCIL 2018- 030 REGULAR MEETING February 13, 2018 Mayor Rogers thanked Assistant Coach Bateman for leading their teams to outstanding football seasons. PUBLIC COMMENTS No comments. CITY DEPARTMENT BUSINESS CONSENT CALENDAR Item Nos. 15, regarding write-off of uncollectible utility accounts receivable and general accounts receivable; 17, regarding donation of memorial plaque recognizing for Molly Gadd; and 18, regarding award of bid to PALP, Inc., DBA Excel Paving Company for Village Oaks Saddle Replacement — Phase 1 Project were pulled from the Consent Calendar for a separate vote. Motion was made by Council Member Bennett and seconded by Council Member Johsz to approve the following items on the Consent Calendar: MINUTES The City Council approved the January 23, 2018 City Council/Capital Improvement Corporation Meeting Minutes, as presented. WARRANT REGISTERS The City Council approved Warrant Registers for the period of January 11 through 31, 2018 in the amount of$3,648,725.81, as presented. CITY OFFICIAL REPORTS The City Council received and filed the City Official Reports pursuant to Travel, Training and Meetings Reimbursement Policy for the period of January 10 through 23, 2018, as presented. INVESTMENT REPORT The City Council approved the monthly Investment Report for December 31, 2017, as presented. FINANCIAL REPORT AND ADMINISTRATIVE POLICY - FUND BALANCE POLICY The City Council (1) received and filed the monthly Financial Report for December 2017; (2) approved the Second Quarter Budget Review for Fiscal Year 2017-18 and proposed budget amendments as outlined in the written staff report; and (3) adopted Resolution No. 2018R-002 of the City Council of the City of Chino Hills amending Fund Balance Policy and adding Section 4.6, Fund Balance Policy to the Administrative Policies and Procedures Manual. CHINO HILLS CITY COUNCIL 2018- 031 REGULAR MEETING February 13, 2018 ENGINEERS REPORT - LOS SERRANOS LIGHTING MAINTENANCE DISTRICT - RESOLUTION ADOPTED The City Council adopted Resolution No. 2018R-003 of the City Council of the City of Chino Hills, Acting in its Capacity as the Governing Body of Chino Hills Los Serranos Lighting Maintenance District, Pursuant to Provisions of Landscaping and Lighting Act of 1972 (Streets and Highways Code, Section 22500 Et Sea., State of California) Ordering the Preparation of the Fiscal Year 2018/19 Engineer's Report. ENGINEERS REPORT - LANDSCAPE AND LIGHTING DISTRICT NO. 1 - RESOLUTION ADOPTED The City Council adopted Resolution No. 2018R-004 of the City Council of the City of Chino Hills, Acting in its Capacity as the Governing Body of Chino Hills Landscape and Lighting District No. 1, Pursuant to Provisions of Landscaping and Lighting Act of 1972 (Streets and Highways Code, Section 22500 Et Seq., State of California) Ordering the Preparation of the Fiscal Year 2018/19 Engineer's Report. ENGINEERS REPORT - VELLANO LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT - RESOLUTION ADOPTED The City Council adopted Resolution No. 2018R-005 of the City Council of the City of Chino Hills, Acting in its Capacity as the Governing Body of Chino Hills Vellano Landscape and Lighting Maintenance District, Pursuant to Provisions of Landscaping and Lighting Act of 1972 (Streets and Highways Code, Section 22500 Et Seq., State of California) Ordering the Preparation of the Fiscal Year 2018/19 Engineer's Report. ENGINEERS REPORT - SPECIAL MAINTENANCE AREAS 1 AND 2 - RESOLUTION ADOPTED The City Council adopted Resolution No. 2018R-006 of the City Council of the City of Chino Hills, Initiating Proceedings and Ordering the Preparation of the Fiscal Year 2018/19 Engineer's Report for the Chino Hills Special Maintenance Areas 1 and 2. AGREEMENT - AUTOMATED FLEET MONITORING SERVICES The City Council authorized the execution of a one-year Agreement No. A2018-039, with GPS Insight, LLC in an amount not-to-exceed $115,744.48 including four one-year renewal options for the purchase of seventy-seven vehicle tracking modules and associated monitoring services for City vehicles. PURCHASE ORDER - AUTOMATED WATER TREATMENT The City Council approved the increase of $30,000 to the purchase order with Automated Water Treatment for a total amount not-to-exceed $55,000 for tablets, parts, and supplies for chlorination stations through Fiscal Year 2017-18. Motion carried as follows: AYES: COUNCIL MEMBERS: ROGERS, MORAN, BENNETT, JOHSZ, MARQUEZ NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE CHINO HILLS CITY COUNCIL 2018- 032 REGULAR MEETING February 13, 2018 DISCUSSION CALENDAR WRITE-OFF UNCOLLECTIBLE ACCOUNTS RECEIVABLES Mayor Rogers and Council Member Johsz pulled this item for discussion and separate vote to discuss the process for write-offs. City Manager Bartlam discussed in further detail the process for the write-off of uncollectible utility bills. He stated that many require a deposit that is increased periodically to offset these losses. He added that the four accounts for BRE properties, which is a property management company will be pulled from the list attached to the written staff report and will not be included in the vote. Following discussion, a motion was made by Council Member Johsz and seconded by Council Member Bennett to (1) remove four BRE Properties accounts totaling $10,961.24; and (2) approve the write-off of $43,231.36 in uncollectible utility accounts receivable and general accounts receivable incurred prior to July 1, 2016. AYES: COUNCIL MEMBERS: ROGERS, MORAN, BENNETT, JOHSZ, MARQUEZ NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE VILA BORBA DOG PARK DONATION Mayor Rogers, Vice Mayor Moran, and Council Members Bennett, Johsz, and Marquez pulled this item for discussion and separate vote to discuss the memorial plaque for Molly Gadd. Jim Gallagher, resident, spoke in favor of memorial plaque at Vila Borba Dog Park, and Assembly Bill 258. Mayor Rogers suggested working with the Public Information Officer to re-work the verbiage on plaque. Sam Gadd, resident, spoke about Molly Gadd, provided awareness of her disease, and expressed his gratitude for the memorial plaque named in her honor. Al Jackson, resident and Parks and Recreation Commissioner, spoke in favor of the memorial plaque at Vila Borba Dog Park, provided his condolences to the family, and recommended the City set wording standards for future plaques placed in the City. Following discussion, a motion was made by Council Member Marquez and seconded by Vice Mayor Moran to (1) accept the donation of a memorial plaque recognizing CHINO HILLS CITY COUNCIL 2018- 033 REGULAR MEETING February 13, 2018 Molly Gadd; and (2) approve donation of $250 for purchase of dog bags for Vila Borba Dog Park. 1 AYES: COUNCIL MEMBERS: ROGERS, MORAN, BENNETT, JOHSZ, MARQUEZ NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE AWARD BID - VILLAGE OAK SADDLE REPLACEMENT - PHASE 1 PROJECT Mayor Rogers pulled this item for discussion and separate vote and asked Public Works Director Majaj to discuss the need for the Village Oak Saddle Replacement - Phase 1 Project. Public Works Director Majaj responded that the project is a result of multiple line breaks in the Village Oaks area. He explained that the leaks occurred due to the separation of the connection between the residential and main lines called the "saddle" which is susceptible to corrosion and loss of water. He noted that this is the first of three phases to fix the issue and that the funds will come from the water fund. Mayor Rogers spoke on the inheritance of the infrastructure from the County and the need for more replacements then repairs. Council Member Bennett inquired if a revised notice will be mailed to the residents of the affected areas and Mr. Majaj confirmed. Following discussion, a motion was made by Mayor Rogers and seconded by Council Member Johsz to (1) award the bid and Agreement No. A2018-040 to PALP, Inc., DBA Excel Paving Company in amount of $769,776.42; (2) authorize staff to issue a Notice of Award; (3) authorize staff to accept the performance and payment bonds, proof of insurance, and issue a Notice of Proceed upon receipt and acceptance of such; and (4) authorize the City Manager to approve cumulative change orders up to ten percent ($76,977.64) of contract amount for the Village Oaks Saddle Replacement - Phase 1 Project. AYES: COUNCIL MEMBERS: ROGERS, MORAN, BENNETT, JOHSZ, MARQUEZ NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE AGREEMENT - PROPOSED WATER RATE INCREASE Public Works Director Majaj updated the Council on the report and noted that this item is a follow-up from a previously held workshop conducted on November 28, 2017 where they discussed the development of the new water rate structure. CHINO HILLS CITY COUNCIL 2018- 034 REGULAR MEETING February 13, 2018 Sanjay Gaur, Raftelis Financial Consultant, gave a PowerPoint presentation and briefed the City Council on the staff report, which is on file in the City Clerk's Office. Council Member Marquez discussed the rate structure, and water shortage. City Manager Bartlam stated that the last water study was conducted in 2011 and the last increase took place in 2014. Following discussion, a motion was made by Council Member Bennett and seconded by Vice Mayor Moran to (1) receive and filed the Water and Recycled Water Rate Study; (2) authorize the execution of a one-year Professional Services Agreement No. A2018-041, with Koppel & Gruber Public Finance in an amount not-to- exceed $30,000 with one one-year renewal option to provide water rate increase noticing and ballot count services; and (3) direct staff to administer the Proposition 218 majority protest ballot process regarding proposed water rate increases and send out notice of the proposed rates and protest ballots to all property owners and current customers of water services in accordance with Resolution No. 2015R-43 and set the Public Hearing date for May 8, 2018 for consideration of the proposed increase. AYES: COUNCIL MEMBERS: ROGERS, MORAN, BENNETT, JOHSZ, MARQUEZ NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE PUBLIC HEARING MASTER SCHEDULE OF FEES - ATHLETIC FACILITIES - CONTINUED City Clerk Balz announced that staff recommends continuing Item No. 26, regarding modifying the Master Schedule of Fees to increase the Athletic Facilities and light usage fees, to the next regularly scheduled City Council meeting on February 27, 2018. PUBLIC INFORMATION OFFICER REPORT Public Information Officer Cattern announced the following events: • Pitch, Hit & Run Competition on Sunday, February 18th from 10:00 a.m. to 12:00 p.m. at Chino Hills Community Park. The event is free for kids between the ages of 7 and 14. Please visit www.Ditchhitrun.com to register and more information. • African American Heritage Storytime on February 15th from 4:00 p.m. to 6:00 p.m. at the James S. Thalman Chino Hills Branch Library. Crafts, a face painter, drawings, and more. • Paws at the Park Contest Sign Ups on Saturday, March 10th from 9:00 a.m. to 12:00 p.m. at Vila Borba Park, 17001 Amadora Drive. Online registration for the dog races, the dog fashion show, and best trick contest is now available for sign-ups at www.chinohills.orq/Paws CHINO HILLS CITY COUNCIL 2018- 035 REGULAR MEETING February 13, 2018 Chino Hills Track and Field Meet on March 17th. Various track and field events including 4 x 100 relay, softball throw, long jump, and various races. Please visit www.chinohills.ora/TrackandField for more information. SAFETY UPDATE - Police and Fire Police: Chino Hills Police Lieutenant Ilizaliturri spoke on recent case from February 3rd regarding stolen items that were recovered from six storage facilities belonging to neighboring schools and residents of Chino Hills. He also announced an upcoming Taking Back Our Community Workshop at the Community Center. Fire: Fire Chief Shackelford announced the Chino Valley Fire District Board meeting on February 14th at 6:00 p.m. COUNCIL REPORTS CHINO DESALTER AUTHORITY Mayor Rogers attended the Chino Desalter Authority meeting and had nothing to report. OMNITRANS - PLANS AND PROGRAMS Vice Mayor Moran attended the Omnitrans Plans and Programs meeting and said they spoke about bus stop maintenance issues and a future Adopt A Stop Program for businesses to mitigate the maintenance costs. i OMNITRANS - BOARD Vice Mayor Moran attended the Omnitrans Board meeting and said they spoke on UCLA study release regarding the decrease of ridership and discussed cross county connections. WEST VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT Vice Mayor Moran attended the West Valley Mosquito and Vector Control District meeting and announced that Ed Graham was selected as the new board member to fill the County seat. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS Council Member Marquez attended the Southern California Association of Governments meeting and said they discussed the long term viability of SB 1077, population for the SCAG region, the strategic plan, and the reduction of ride sharing due to increase in car purchases. SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY Council Member Marquez attended the San Bernardino County Transportation Authority meeting and said they discussed Closed Session items, Measure I review, and heard a presentation of the annual financial report. CHINO HILLS CITY COUNCIL 2018- 036 REGULAR MEETING February 13, 2018 COUNCIL COMMENTS Marquez: Council Member Marquez had no comments. Moran: Vice Maydi Moran attended the Healthy Hills Committee and asked about having a CERT program in the City. She discussed the Champion article about the proposed off road vehicle raceway off the 71 freeway and asked for ways to provide residents more information to contact County for their opposition. Community Development Director Lombardo added that a letter has been written from the City in opposition for the proposed project and that they have reached out to other agencies requesting that they do the same. She thanked staff for the letter of support for the grant application regarding the 71 and 91 Freeway widening project. Johsz: Council Member Johsz commended the Police Department for recent their burglary bust, spoke in opposition of Proposition 57 and early release of State prisoners, announced that baseball season has arrived, and asked Mr. Majaj about the rock piles at Pinehurst Park. Mr. Majaj responded that the material was provided by the developer to create a rock creek to aide in the ponding issue. Bennett: Council Member Bennett spoke in opposition to the proposed Prado Raceway Project and expressed concern of noise from off road vehicles, thanked Mr. Majaj on tree maintenance at Peyton Dr. and inquired about the planters at Valle Vista and Bayberry. Mr. Majaj responded that the planters are a demonstration garden and encouraged the elementary schools to visit. Rogers: Mayor Rogers spoke on drought concerns and issues, thanked the Dog Park Committee for hosting the event on February 11th, announced that baseball season has arrived, and added they are in the process of forming an Ad Hoc Committee for Carbon Canyon Community Committee and that he and Council Member Marquez will be the City's representatives. ADJOURN IN MEMORIAM Mayor Rogers adjourned the meeting in memory of Ayala High School Senior Marine) Enriquez Ladores who passed away on January 20, 2018 at the age of 17, and Chino Hills resident Scott Kaplan, who passed away on February 2nd. ADJOURNMENT Mayor Rogers adjourned at 8:52 p.m. Respectfully submitted, CHERYL BALZ, C TY CLERK APPROVED: February 27, 2018