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02-27-2018 CC AgendaAGENDA CHINO HILLS CITY COUNCIL REGULAR MEETING TUESDAY, FEBRUARY 27, 2018 5:45 P.M. CLOSED SESSION 7:00 P.M. PUBLIC MEETING/PUBLIC HEARINGS CIVIC CENTER, CITY COUNCIL CHAMBERS 14000 CITY CENTER DRIVE, CHINO HILLS, CALIFORNIA This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the agenda unless the City Council makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the City subsequent to the posting of the agenda. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection in the Office of the City Clerk, in the public binder located at the entrance to the Council Chambers, and on the City's website at www.chinohills.org while the meeting is in session. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Office of the City Clerk at 14000 City Center Drive, Chino Hills, CA during normal business hours. In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk's Office, (909) 364-2620, at least 48 hours prior to the start of the meeting to enable the City to make reasonable arrangements. Thank you. Speaker Cards - Those persons wishing to address the City Council on any matter, whether or not it appears on the agenda, are requested to complete and submit to the City Clerk a "Request to Speak" form available at the entrance to the City Council Chambers. In accordance with the Public Records Act, any information you provide on this form is available to the public. You are not required to provide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you. Comments will be limited to three minutes per speaker. PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL IS IN SESSION. Thank you. CITY COUNCIL MEMBERS PETER J. ROGERS, MAYOR CYNTHIA MORAN, VICE MAYOR ART BENNETT BRIAN JOHSZ RAY MARQUEZ KONRADT BARTLAM MARK D. HENSLEY CHERYL BALZ CITY MANAGER CITY ATTORNEY CITY CLERK 1/304 5:45 P.M. - CALL TO ORDER / ROLL CALL PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items appearing on the Closed Session agenda. Those persons wishing to address the City Council are requested to complete and submit to the City Clerk a "Request to Speak" form available at the entrance to the City Council Chambers. Comments will be limited to three minutes per speaker. RECESS INTO CLOSED SESSION CLOSED SESSION 2. Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(1) Existing Litigation (2 cases): a. City of Chino Hills v. City of Industry; City of Industry City Council; Successor Agency to the Industry Urban -Development Agency; Board of Directors of the Successor Agency to the Industry Urban -Development Agency; Oversight Board of the Successor Agency to the Industry Urban -Development Agency, Real Party in Interest San Gabriel Valley Water and Power, LLC, et al., Los Angeles County Superior Court Case No. BS171398 b. City of Chino Hills v. Oversight Board of the Successor Agency to the Industry Urban -Development Agency, et. al, Superior Court of California, Sacramento Case No. 34-2017-80002719-CU-WM-GDS 3. Conference with Legal Counsel pursuant to Government Code Sections: a. 54956.9(d)(1) Existing Litigation - CRCH, LLC, a Delaware Limited Liability Company, Debtor, United States Bankruptcy Court, Central District of California, Los Angeles Division, Chapter 11, Case No. 2:17 -BK -20270 -BR b. 54956.9(d)(4) Initiation of Litigation, one potential case - City of Chino Hills v. U.S. Bank National Association, as Trustee for the registered holders of Citigroup Commercial Mortgage Trust 2007-C6, Commercial Mortgage Pass -Through Certificates, Series 2007-C6, San Bernardino County Superior Court Case No. CIVDS 1802543 4. Conference with real property negotiator pursuant to Government Code Section 54956.8 for price and terms for 1.1 acres of property located at the terminus of Old Carbon Canyon Rd.; Konradt Bartlam, City Negotiator and Amy M.Miller Family Trust, Property Negotiator 5. Public Employment Performance Evaluation pursuant to Government Code Section 54957 - City Clerk 7:00 P.M. - CONVENE MEETING / ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG INVOCATION: Chaplain Robert Lewis, Chino Valley Fire District ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION 2/304 PRESENTATIONS 6. RECOGNITION - Presentation of Certificates of Recognition to 2017 Southern California Junior All American Super Bowl Champions - Pee Wee Division 1 PLAYERS Ian Bateman Jacob Brooks Colin Corbin Derrick Drayton Jaydin Mclemore Garrett Oliveira Andres Salitre CHEERLEADERS Lily Ballou Abigail Fenwrick Kyrin Bonadie Damien Burgueno Hunter Corbin Jacob Espinosa Jose Melendez Richard Perez Jayven Simbe Violet Ballou Alexa Moraton Evan Boston Chandler Carthan Daniel Davis Billy Hayes Drew Merrill Nathan Rodriguez Luke Viola Selah Brooks Isabella Waldschmitt STAFF Mark Hayes, Head Coach Jose Espinosa, Coach Oscar Burgueno, Coach Larry Hatley, Coach David Merrill, Coach Darrin Merrill, Coach Jennifer Merrill, Athletic Director Danielle Viola, Athletic Director Shannon Ballou, Cheerleader Coach 7. RECOGNITION - Presentation of Certificates of Recognition to 2017 Southern California Junior All American Super Bowl Champions - Midget PLAYERS Roman Alba Andrew Berrios Christopher Davila Nico Garces Eric Johnson Samuel Moran Dylan Power Joseph Rodriguez Salvador Tecontero CHEERLEADERS Hannah Chavez Marisa Dominguez Brenda Murrillo Aiden Bashaw Ty Borgogno Anthony Dominguez Ethan Helgeson Brady Kalau Tobin O'Dell Ryan Quinones Jacob Rosendahl Breahnna Contreras Corrina Leon Ashelee Sento STAFF Dan O'Dell, Head Coach Jerry Davila, Coach Nick Garces, Coach Dan O'Dell, Coach Kelli Sento, Athletic Director Michelle Chavez, Cheer Coach Myles Beard Ismael Corona Sione Filihia Cole Hunter Enrique Loez Brenden Pi Jonah Rivera C.J. Sento Peyton Dodge Aubree Malavenda Mate Borgogno, Coach Chuck Dominguez, Coach Carlos Moran, Coach Alfred Rodriguez, Coach Alejandra Rodriguez, Coach Dawn Eschardies, Cheer Coach 3/304 8. PUBLIC COMMENTS: At this time members of the public may address the City Council regarding any items within the subject matter jurisdiction of the Council, whether or not the item appears on the agenda, except testimony on Public Hearing items must be provided during those hearings. Individual audience participation is limited to three minutes per speaker. Please complete and submit a speaker card to the City Clerk. CITY DEPARTMENT BUSINESS CONSENT CALENDAR (11 ITEMS) - All matters listed on the Consent Calendar are considered routine by the City Council and may be enacted by one motion in the form listed below. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, Members of the City Council or staff request the matter to be removed from the Consent Calendar for separate action. Removed consent items will be discussed immediately after the adoption of the balance of the Consent Calendar. 9. Approve February 13, 2018 City Council Meeting Minutes 10. Approve Warrant Registers and Wires over $25,000 totaling $2,742,296.83 for February 1 through 14, 2018 11. Receive and file City Official Reports pursuant to Travel, Training and Meetings Reimbursement Policy for period of January 24 through February 13, 2018 12. Execution of three-year agreement with Exigis, LLC, in amount of $89,000 with two one-year renewal options and authorize budget appropriation in amount of $25,200 to Information Technology Division for Fiscal Year 2017-18 for contract insurance management web based software 13. Authorize one-year agreement with Townsend Public Affairs in amount not -to - exceed $72,000 and one-time budget appropriation from General Fund fund balance to City Manager's Professional Services budget in amount of $30,000 to cover cost of services from February to June 2018 for State Legislative Advocacy services 14. Authorize execution of Amendment No. 1 to Agreement No. A2017-187 with LG2WB Engineers, Inc., to increase not -to -exceed amount by $3,500 for revised total of $29,350 due to additional changes to scope of work for traffic study 15. Accept donation of $23,000 from Chino Hills Community Foundation for playground equipment at Los Serranos Park, approve revenue increase in amount of $23,000 to donations in General Fund, and appropriations increase in amount of $23,000 for a total of $173,000 to Los Serranos Park CIP Project 16. Authorize publication of unclaimed funds held in RecTrac Household Account for three or more years and authorize monies not claimed within 60 days to become City property and transferred to Community Services Fund 17. Adopt resolution approving design and plans for construction of FY 2017-2018 Street Improvement Project; authorize staff to solicit bids for construction; and determine project to be exempt from review under California Environmental Quality Act 4/304 18. Approve appropriations budget amendment in amount of $62,600 from Gas Tax 7360 Unreserved Fund Balance to Chino Ave., Eagle Canyon Dr., Olympic View Dr., Feldspar Dr., and Beverly Glen Rd. Pavement Rehabilitation Project No. S18006; award bid and contract to All American Asphalt in amount of $587,770 for Rehabilitation Project No. S18006; and authorize City Manager to approve change orders up to ten percent ($58,777) of contract amount 19. Authorize Cooperative Agreement with City of Brea to share costs for Carbon Canyon Road Traffic Study - Phase 2 and agreement with Iteris, Inc., in amount not -to -exceed $70,397 to prepare Carbon Canyon Road Traffic Study - Phase 2 DISCUSSION CALENDAR - This portion of the City Council Agenda is for all matters where staff and public participation is anticipated. Individual audience participation is limited to three minutes. Please complete and submit a speaker card to the City Clerk. 20. Introduce an Ordinance entitled: An Ordinance of the City Council of the City of Chino Hills, California, Amending the Chino Hills Municipal Code Title 12 (Streets, Sidewalks, and Public Spaces) to Amend Section 12.32.120 (Smoking in the City Owned Open Space) formerly 4.07.030 (Smoking) and Adding Section 12.40.380 (Smoking Prohibition) to Chapter 12.40 (Parks and Recreation Facilities) formerly Chapter 13.02 (Operational Policies), for first reading - Waive further reading 21. Approve use of Twitter, Facebook, Instagram, and YouTube Social Media platforms, adopt Social Media Engagement Policy to govern City's use of Social Media, and appropriate $8,200 from General Fund fund balance to Community Relations Professional Services account for Social Media archiving and website link modifications PLANNING COMMISSION MATTERS - This portion of the City Council Agenda is for matters from the February 20, 2018 Planning Commission Meeting. No action is required unless two members of the City Council wish to request a review of the matter, in accordance with Section 16.58.070 of the Chino Hills Municipal Code. Expiration of the public appeal period on Planning Commission Item 5b is March 6, 2018, 5:30 p.m. 22. Custom Home Design Review No. 452 - 15877 Esquilime Drive, Hugo Lepe, applicant: Adopted a Resolution approving Custom Home Design Review No. 452 for construction of 8,017 square -foot, two-story, single-family detached home with 1,084 square -foot, four -car garage and determining that the project is exempt from review under the California Environmental Quality Act based on findings of fact and subject to Conditions of Approval PUBLIC HEARING - This portion of the City Council Agenda is for all matters that legally require an opportunity for public input. Individual audience participation is encouraged and is limited to three minutes. Please complete and submit a speaker card to the City Clerk. 23. Adopt resolution modifying the Master Schedule of Fees to increase the Athletic Facilities and light usage fees and determine that increase is exempt from review under California Environmental Quality Act and amend Administrative Policies and Procedures Manual to include Athletic Facilities Use Policy (Cont. fr/February 13, 2018) 24. Adopt resolution modifying the Master Schedule of Fees to revise certain Finance and Development Services Fees and determine that adoption of fees is exempt from review under California Environmental Quality Act 5/304 25. Provide direction for prioritization and allocation of eligible Public Service projects for 2018-19 Community Development Block Grant funds PUBLIC INFORMATION OFFICER REPORT SAFETY UPDATES - Police and Fire DEVELOPMENT UPDATE COUNCIL REPORTS West Valley Mosquito and Vector Control District - Vice Mayor Moran Chino Valley Fire District - Council Member Johsz COUNCIL COMMENTS ADJOURN IN MEMORIAM: Adjourn in memory of Chino Hills residents: Peter Leopold Fischl who passed away on February 12, 2018 at the age of 87, and Jan Marshall who passed away on February 19, 2018 at the age of 64. ADJOURNMENT: 6/304 CITY OF CHINO HILLS CITY COUNCIL DECLARATION OF POSTING NOTICE Jessica Mejia states and declares as follows: I hereby certify under penalty of perjury under the laws of the State of California, that I posted the Agenda of the City Council for the meeting scheduled for February 27, 2018, next to the Council Chambers, 14000 City Center Drive, Chino Hills, California, not less than 72 hours prior to the meeting. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on February 22, 2018 at Chino Hills, California. CITY OF CHINO HILLS "\UA �SNWM J ssica Mejia Deputy City Clerk 11