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02-13-2018 CC Rpt 24COUNCIL AGENDA STAFF REPORTCOUNCIL AGENDA STAFF REPORT TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS DATE: FEBRUARY 13, 2018 FROM: CITY MANAGER ITEM NO:24 SUBJECT:PURCHASE ORDER FOR AUTOMATED WATER TREATMENT RECOMMENDATION: Authorize the increase of a sole source Purchase Order with Automated Water Treatment, in an amount not-to-exceed $55,000 for tablets, parts and supplies. BACKGROUND/ANALYSIS: In July of 2017, a purchase order with Automated Water Treatment was issued in the amount of $25,000 to purchase tablets, parts, and supplies for the chlorination stations. Recent changes in State requirements have resulted in increased wellhead treatment as well as an additional chlorinator station added to the water system. The current purchase order will be exhausted in the very near future. The City is required by the State Water Resources Control Board to provide a minimum residual of chlorine in the potable water system. In order to meet the requirement, the City installed Accu-Tab chlorination stations, which automate the dispensing of chlorine into the water system. The stations are warrantied for use of Accu-Tab tablets and other tablets are not recommended. The purchases through Automated Water Treatment are considered a Sole Source as defined in the City's Procurement Policy. The Accu-Tab authorized distributor for California is Automated Water Treatment. An increase of $30,000 for a total not-to-exceed amount of $55,000 will allow for needed purchases through the fiscal year. ENVIRONMENTAL (CEQA) REVIEW: This action is not a project within the meaning of the California Environmental Quality Act (California Public Resources Code § 21000, et seq., "CEQA") and CEQA Guidelines (Title 14 California Code of Regulations § 15000, et seq.) Section 15378 and is therefore exempt from CEQA. It will not result in any direct or indirect physical change in the environment because it solely provides authorization for the purchase of supplies. FISCAL IMPACT: There is sufficient funding in the FY 2017/18 Water Utility Fund - Water Production budget to cover the increase to the Automated Water Treatment purchase order. There is no impact on the General Fund with this item. 121/231 REVIEWED BY OTHERS: This item has been reviewed by the Finance Director. Respectfully Submitted,Recommended By: 122/231