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02-13-2018 CC Rpt 11MINUTES CITY COUNCIL CAPITAL IMPROVEMENT CORPORATION CITY OF CHINO HILLS JANUARY 23, 2018 SPECIAL/REGULAR JOINT MEETING Mayor Rogers called the Closed Session to order at 5:30 p.m. and requested the City Clerk to call roll. PRESENT: COUNCIL MEMBERS: PETER ROGERS CYNTHIA MORAN ART BENNETT BRIAN JOHSZ RAY MARQUEZ ALSO PRESENT: BENJAMIN MONTGOMERY, ASSISTANT CITY MANAGER MARK D. HENSLEY, CITY ATTORNEY CHERYL BALZ, CITY CLERK LYNNAE SISEMORE, ASSISTANT CITY CLERK PUBLIC COMMENTS There were no public comments. RECESS TO CLOSED SESSION Mayor Rogers declared the meeting recessed at 5:30 p.m. for closed session. LIABILITY CLAIM Liability Claim pursuant to Government Code Section 54961 - Claimant: Binita Patel, an individual, et. al. v. Daniel J. Eichmann, an individual; City of Chino Hills, a public entity; County of San Bernardino, a public entity; and Does 1 through 50 inclusive - San Bernardino County Superior Court Case No. CIVDS 1504718 EXISTING LITIGATION Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(1) - Existing Litigation (2 cases): a) City of Chino Hills v. City of Industry; City of Industry City Council; Successor Agency to the Industry Urban-Development Agency; Board of Directors of the Successor Agency to the Industry Urban-Development Agency; Oversight Board of the Successor Agency to the Industry Urban-Development Agency, Real Party in Interest San Gabriel Valley Water and Power, LLC, et al., Los Angeles County Superior Court Case No. BS171398 b) City of Chino Hills v. Oversight Board of the Successor Agency to the Industry Urban- Development Agency, et. al, Superior Court of California, Sacramento Case No. 34- 2017-80002719-CU-WM-GDS Date: 02-13-2018 Item No.: 11 7/231 EXISTING LITIGATION Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(1) Existing Litigation - City of Chino Hills v. James R. Moe, et. al, San Bernardino County Superior Court Case No. CIVRS1301121 EXISTING LITIGATION Conference with Legal Counsel pursuant to Government Code Section 54956.9(d)(1) - Existing Litigation: CRCH, LLC, a Delaware Limited Liability Company, Debtor, United States Bankruptcy Court, Central District of California, Los Angeles Division, Chapter 11, Case No. 2:17-BK-20270-BR CLOSED SESSION RECESS Mayor Rogers recessed the Closed Session at 6:02 p.m. CONVENE REGULAR MEETING AND ROLL CALL Mayor Rogers called the regular meeting order at 7:00 p.m. PRESENT: COUNCIL MEMBERS: PETER ROGERS CYNTHIA MORAN ART BENNETT BRIAN JOHSZ RAY MARQUEZ ALSO PRESENT: BENJAMIN MONTGOMERY, ASSISTANT CITY MANAGER MARK D. HENSLEY, CITY ATTORNEY CHERYL BALZ, CITY CLERK CHRISTA BUHAGIAR, FINANCE DIRECTOR DENISE CATTERN, PUBLIC INFORMATION OFFICER KYLE COLLINS, DEPUTY FIRE CHIEF, CHINO VALLEY FIRE DEPARTMENT DARREN GOODMAN, POLICE CHIEF, CHINO HILLS POLICE LYNDA LAMBERT, COMMUNITY RELATIONS ANALYST JOANN LOMBARDO, COMMUNITY DEVELOPMENT DIRECTOR NADEEM MAJAJ, PUBLIC WORKS DIRECTOR JONATHAN MARSHALL, COMMUNUTY SERVICES DIRECTOR LYNNAE SISEMORE, ASSISTANT CITY CLERK PLEDGE OF ALLEGIANCE TO THE FLAG Led by Chino Hills Resident Al Matta INVOCATION Led by James Na, Chino Valley Unified School District Board Member ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION There was no reportable action taken in Closed Session. 8/231 PRESENTATIONS PROCLAMATION - NATIONAL MENTORING MONTH City Clerk Balz announced that the Children's Network representatives were unable to attend the meeting to receive the Proclamation proclaiming January 2018 as National Mentoring Month, and said that the proclamation will be mailed to them on behalf of the City. PRESENTATION - UPDATE ON GRANT EFFORTS Destin Blais and Natale Lessey with Blais & Associates gave an update on grant strategies, competitive grants awarded, and grant analysis from 2006 to present. PUBLIC COMMENTS Timothy Neel, resident, voiced his opinions about the Chino Hills boat parade and the history of the festivities. Larry Maldonado, resident, addressed his concerns about the recent escape of an inmate from the California Institution of Men located in Chino. Al Matta, resident, spoke about accidents in Carbon Canyon and said that the problem is caused by the drivers, not the traffic. Laura Montague, resident, announced that the Healthy Hills Wellness Fair will be held at the Chino Hills Community Center on Saturday, January 27th from 10:00 a.m. to 12:00 p.m. CORPORATION BUSINESS CONSENT CALENDAR CAPITAL IMPROVEMENT CORPORATION DISSOLUTION - RESOLUTION ADOPTED Secretary Balz stated that Council Member Johsz had to abstain from voting on the item because he was not a member of the Capital Improvement Corporation. Following discussion, a motion was made by Board Director Rogers and seconded by Board Director Bennett to adopt Resolution No. CHCIC 2018R-01 of the Board of Directors of the Chino Hills Capital Improvement Corporation, authorizing the dissolution of the Chino Hills Capital Improvement Corporation. Motion carried as follows: AYES: DIRECTORS : ROGERS, MORAN, BENNETT, MARQUEZ NOES: DIRECTORS: NONE ABSENT: DIRECTORS : VACANT 9/231 CITY DEPARTMENT BUSINESS CONSENT CALENDAR Item Nos. 14, regarding bill, print and mail services; and 15, regarding vehicle purchase were pulled from the Consent Calendar for a separate vote. Motion was made by Council Member Johsz and seconded by Council Member Marquez to approve the following items on the Consent Calendar: MINUTES The City Council approved the January 9, 2018 City Council Regular Meeting Minutes, as presented. WARRANT REGISTERS The City Council approved Warrant Registers for the period of December 28, 2017 through January 10, 2018 in the amount of $1,745,445.49, as presented. CITY OFFICIAL REPORTS The City Council received and filed the City Official Reports pursuant to Travel, Training and Meetings Reimbursement Policy for the period of December 27, 2017 through January 9, 2018, as presented. CAPITAL IMPROVEMENT CORPORATION DISSOLUTION - RESOLUTION ADOPTED The City Council adopted Resolution No. 2018R-001 of the City Council of the City of Chino Hills, California, approving the dissolution of the Chino Hills Capital Improvement Corporation. Motion carried as follows: AYES: COUNCIL MEMBERS: ROGERS, MORAN, BENNETT, JOHSZ, MARQUEZ NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE DISCUSSION CALENDAR AGREEMENT - BILL, PRINT, AND MAIL SERVICES Council Member Marquez pulled this item for discussion and separate vote, and asked for clarification on the agreement amount. Finance Director Buhagiar explained that the contract amount of $785,000 is the overall total for five years of service. Following discussion, a motion was made by Council Member Marquez and seconded by Council Member Johsz to authorize the execution of a three-year Agreement No.A2018-011, with Infosend, Inc., in an amount not-to-exceed $785,000 including two, 10/231 one-year renewal options to provide bill, print and mail services. Motion carried as follows: AYES: COUNCIL MEMBERS: ROGERS, MORAN, BENNETT, JOHSZ, MARQUEZ NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE AWARD BID AND PURCHASE ORDER - CITY VEHICLE Council Member Marquez pulled this item for discussion and separate vote. He said he pulled the item to inform the public that the bid with Courtesy Chevrolet was rejected as being non-responsive due to an error, so the City is moving forward with the second lowest bidder, Raceway Ford. A motion was made by Council Member Marquez and seconded by Council Member Johsz to (1) reject the low bid from Courtesy Chevrolet in the amount of $24,422.54 for the purchase of a 2018 Chevrolet Silverado 1500 full size regular cab service truck, as non-responsive; and (2) award the bid and issue purchase order to Raceway Ford in the amount of $25,519.64 for the purchase of a 2018 Ford F-150 full size regular cab service truck for the Public Works Department. Motion carried as follows: AYES: COUNCIL MEMBERS: ROGERS, MORAN, BENNETT, JOHSZ, MARQUEZ NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE HEALTHY HILLS STEERING COMMITTEE Lydia Schmit, Healthy Hills Steering Committee Member, expressed her support in continuing the Healthy Hills Steering Committee with resident members and incorporating programs to make Chino Hills identifiable as a healthy city. Bill Taylor, Healthy Hills Steering Committee Member, spoke about the Committee, its growth, the tremendous amount of staff time in developing great programs, low attendance, the need for feedback and increased volunteerism, and voiced his opposition to dissolving the committee. Laura Montague, Healthy Hills Steering Committee Member, stated that she enjoys all of the Healthy Hills meetings, said that she would be disappointed if the community involvement was eliminated, and expressed her support in continuing the committee. Angela Romero, Healthy Hills Steering Committee Student Member, encouraged the Council to keep the committee as it stands and to conduct further outreach to help promote Healthy Hills programs. 11/231 Community Services Director Marshall briefed the City Council on the staff report, which is on file in the City Clerk's Office. Community Services Supervisor Gandara thanked Council for discussing the Healthy Hills programs. She said that the committee attendance and volunteerism has been lacking and that staff would like to implement more programs throughout the year. For example, establish a partnership with the Sheriff’s Department, implement a community cookbook, build walking groups, and much more. Following discussion, a motion was made by Vice Mayor Moran and seconded by Council Member Bennett to form an ad hoc Committee with two Council Members, Mayor Rogers and Vice Mayor Moran, two staff members, Community Services Director Marshall and Supervisor Jessica Gandara, and two members of the Healthy Hills Steering Committee with the intent of working with the existing Healthy Hills Steering Committee to facilitate discussion on the future of the committee and the expectations. AYES: COUNCIL MEMBERS: ROGERS, MORAN, BENNETT, JOHSZ NOES: COUNCIL MEMBERS: MARQUEZ ABSENT: COUNCIL MEMBERS: NONE AB 1826 (CHESBRO) - MANDATORY COMMERCIAL ORGANICS RECYCLING Management Analyst Smith gave a PowerPoint presentation and briefed the City Council on the staff report, which is on file in the City Clerk's Office. Dan Capener, Republic Services, Inc., General Manager said that Assembly Bill 1826 is complicated with a three tiered program. He said that commercial businesses that generate four cubic yards of rubbish will have to participate in the organics recycling program beginning in January 2019. Mr. Capener said that Republic Services covers nine cities in San Bernardino County, Orange County, and Los Angeles Council with one City actively participating in the program. Council discussion ensued, and there was Council consensus to direct staff to bring more information to a future Council meeting regarding Commercial Organics Recycling requirements, as well as placing the information on the City's website. CHINO HILLS BOAT PARADE Joanne Genis, resident, voiced her opinions about the Peyton and residential parades and suggested the formation of an ad hoc committee to discuss the issues. Bob Goodwin, resident, addressed concerns about the openness and transparency of meetings that were conducted about the 2017 boat parade, and suggested that Council form an ad hoc Committee with Kiwanis Club members and residents to discuss the future of the boat parade. Bill Taylor, Kiwanis Club President and Parks and Recreation Commissioner, spoke about his involvement with the boat parade over the past nine years and said that the Kiwanis group appreciates the risk that the City wants to avoid, but at the same time disagreed with the City's tactics on the matter. 12/231 Assistant City Manager Montgomery and Police Chief Goodman addressed the Council regarding the issues and safety concerns. Police Chief Goodman stated that most of the issues related to the neighborhood parade and provided Council with the costs associated with a full parade route closure as outlined in the written staff report. Council Members Moran and Marquez expressed their displeasure of the lack of notification of the meetings. Council discussion ensued, and there was Council consensus to preserve the main parade tradition but directed staff to work with core group and bring back ideas relating to the second night to reduce the costs associated with the residential parade enforcement. PLANNING COMMISSION MATTERS SITE PLAN REVIEW NO. 15SPR02 - GODDARD SCHOOL Adopted a Resolution to approve Site Plan Review No. 15SPR02 adopting a Mitigated Negative Declaration and Mitigation Monitoring Reporting Program for development of a daycare center on 1.35 acres located on the southwest corner of Pomona Rincon Road and Picasso Drive, and determining that the project is exempt from review under the California Environmental Quality Act based on the findings of facts and subject to Conditions of Approval: Nan Song, Applicant. There was no action taken on the foregoing Planning Commission item. PUBLIC INFORMATION OFFICER REPORT Public Information Officer Cattern announced the following events: ∑Healthy Hills Wellness Fair event on Saturday, January 27th at the Chino Hi lls Community Center from 10:00 a.m. to 2:00 p.m. ∑Bulky Item Pickup - three free bulky pickups each year - contact Republic Services for further information. SAFETY UPDATE - Police and Fire Police:Police Chief Goodman addressed the concerns regarding the escape of an inmate from the California Institute of Men, and said that he will provide Council with an update once he receives an update from the Chino Police Department. Fire:Deputy Fire Chief Collins offered several winter safety tips: do not to use barbeques inside a structure, have all gas appliances repaired and maintained by a professional annually, and use caution with space heaters as they are a contact burn hazard. DEVELOPMENT UPDATE Community Development Director Lombardo reported that there are a lot of commercial developments in the City, and there will be three new eateries coming to the City: Inchin Bamboo Garden in The Commons Shopping Center and Burger IM and Oggi's Pizza and Brewing Company at the Soquel Canyon Crossings. 13/231 COUNCIL REPORTS WATER FACILITY AUTHORITY Mayor Rogers attended the Water Facility Authority Board meeting and they discussed facility upgrades, mid-year budget corrections, Metropolitan Water District water rates, and the continuance of water conservation. OMNITRANS Vice Mayor Moran attended the Omnitrans Board meeting and said contracts were awarded to enlarge bus stop receptacles, and that the Board also discussed the Token Transit smartphone mobile fare app. CHINO VALLEY UNIFIED SCHOOL DISTRICT Council Member Bennett attended the Chino Valley Unified School District Board meeting and announced the newly appointed officers: Pamela Feix, President, James Na, Vice President and Irene Hernandez-Blair, Secretary. He said that the student showcase of instruments by the Borba Elementary School was excellent, as well as the presentation by Boys Republic regarding their culinary program. Lastly, he stated that the board discussed the Local Control and Accountability Plan (LCAP) regarding college and career indicators. CHINO VALLEY FIRE DISTRICT Council Member Johsz attended the Chino Valley Fire District Board meeting and said that Battalion Chief Rich Higgins was honored for his 35 years of service, and that the Board approved a $7.50 increase to member compensation per meeting. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS Council Member Marquez attended the Southern California Association of Governments Board meeting and stated they discussed the State of California's $131.7 billion budget with 6.1% billion going into reserves. He said that California is not in debt and is doing remarkable well staying out of debt. Lastly, he talked about affordable housing and future impacts that may occur even if the City has a General Plan in place. COUNCIL COMMENTS Moran:Vice Mayor Moran directed staff to remove the State and Federal Officials Town Hall meeting item from the Council tracking list due to the recent announcement of Congressman Ed Royce's retirement. She inquired about when the discussion of smoke free parks would be brought forward to Council. City Clerk Balz announced that the discussion is slated for the February 13th City Council meeting. Vice Mayor Moran directed staff to take the outreach regarding "Taking Back Our Community" to another level outside of what is already being done. Lastly, she spoke about the loss of community member Jess Gilman, and offered her condolences to his family and friends. Marquez:Council Member Marquez thanked Public Works staff for addressing the patchy grass surrounding the Community Building and green belt. Public Works Director Majaj stated that the turf along the west side of the park had a lot of bare spots due to lack of maintenance during the transition of landscape contractors, as well as rabbits from the adjacent natural habitat "English Creek" feeding on the turf. He thanked Council for allowing the Public Works Department to hire new contractors 14/231 which will improve the City's overall landscape maintenance. Council Member Marquez said Caltrans is repairing a retaining wall they installed near a liquor store in Carbon Canyon and thanked them for addressing the current leaks. He stated that although the California Institution of Men is building a new 50 bed mental facility there will only be 15 new inmates added. He directed staff to review better uses for the McCoy Equestrian Center and inquired about installing tennis courts at Pinehurst Park. Lastly, he said that the City needed to conduct better outreach to the public regarding the status of the Tres Hermanos site. Johsz: Council Member Johsz attended the League of California Cities New Mayors and Council Members Academy and announced that he was appointed to the Governance, Transparency and Labor Relations Committee. He spoke about Pension Obligations, thanked staff for cleaning up illegal dumping at the dirt lot in front of the Chaparral Elementary School, and for replacing a bench at Fairfield Ranch Park. Lastly, he inquired about when the City's "Point in Time" Survey will complete. Public Information Officer Cattern replied by Thursday, January 25th. Rogers: Mayor Rogers announced that the Chino Hills Community Foundation will host their second annual Jazz and Blues Festival at Big League Dreams Sports Park on Saturday, April 21st. He stated that a Spartan Race will take place at the San Bernardino County Prado Regional Park along the eastern and southern edge. Mayor Rogers said that the City is re-instituting a pop up City Hall on Saturday, March 3rd. He announced that he will be co-hosting "Coffee with Curt" with San Bernardino County Supervisor Hagman at the Chino Hills Community Center on February 3rd at 8:00 a.m. He inquired about when staff will bring forward the social media discussion. Assistant City Manager Montgomery replied it is expected to come before Council at the second meeting in February. Mayor Rogers recognized audience members, School Board Trustree James Na, Chino Valley Fire District Board members Sarah Evinger and Mike Kreegar, World War II Veteran Wilbur Richardson and Veteran Ronnie Guyer. Lastly, he acknowledged students from Ayala High School who were attending for a government class and to observe a meeting before Student Government Day. ADJOURN IN MEMORIAM Mayor Rogers adjourned the meeting in memory of Chino Hills residents: Patricia L. Quinn who passed away on January 3, 2018, at the age of 89 and Jess Gilman who passed away on January 11, 2018, at the age of 56. ADJOURNMENT Mayor Rogers adjourned at 9:31 p.m. Respectfully submitted, CHERYL BALZ, CITY CLERK APPROVED: 15/231