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2016-2017 Adopted Budget `,c,�H«u!t D L L OZ -9 L OZ J A lEJsii . . , 4p.v laSpna padoptj ,.\<___,,,/ vi.7/`74 '617D #y .7D _ . -... , . , . , . , . _ _____ _ - ,.. , , 14,:' --10- '•;-'11,,„ an M1 41 y I • K-4g /y1 A-. ;wt.` "?' 30N3T 33X 3 AO SIVA ge 11114 NIH)JO al) 91.°L'A VSefAINNY 1661 f++ CITY OF CHINO HILLS CALIFORNIA I CITY COUNCIL I Art Bennett, Mayor Ray Marquez, Vice Mayor Ed Graham, Council Member Cynthia Moran, Council Member Peter Rogers, Council Member ICITY MANAGER I Konradt Bartlam I CITY CLERK I Cheryl Balz CITY ATTORNEY I Mark D. Hensley I DEPARTMENT HEADS I Judy R. Lancaster, Finance Director Joann Lombardo, Community Development Director Nadeem Majaj, Public Works Director Jonathan Marshall, Community Services Director Steven Nix, City Engineer City of Chino Hills This page intentionally left blank. City of Chino Hills 2016-17 Adopted Budget Table of Contents Budget Transmittal Overview Mission/Values Statement A 1 Budget Resolution A 2 Organization Chart A 7 Program Summary A 9 Personnel Summary By Activity A 11 Authorized Full Time Positions A 13 Budget Graphs Total Funding Sources B 1 Total Budget By Function B 2 General Fund Revenues B 3 General Fund Expenditures By Function B 4 Estimated General Fund Reserves B 5 Population B 6 Sales Tax B 7 Property Tax B 8 Interest Income B 9 Community Development Revenues B 10 Combined Statements Summary of Changes to Fund Balances FY 2015-16 C 1 Summary of Changes to Fund Balances FY 2016-17 C 3 Resources and Use of Resources C 5 Summary of Expenditures By Fund Type C 7 Summary of Expenditures By Object Type C 11 Equipment Purchases C 14 Five Year Outlook Five Year Summary Outlook by Fund D 1 Projected Additions/Deletions of Full-Time Positions — FY 2016-17 to 2020-21 D 6 Development Assumptions D 7 Legislative D 9 City Manager D 15 Community Development D 23 Community Services D 29 Engineering D 33 Finance D 37 Public Works D 43 Revenues Summary of Revenues and Interfund Transfers by Fund E 1 Revenues and Interfund Transfers by Fund E 3 Five Year Revenue Summary by Fund E 9 Program Budgets Legislative Organization Chart F 1 Activity Chart F 2 Personnel Summary F 3 Budget Summary F 5 City Council F 6 City Attorney F 8 City Clerk F 10 City Manager Organization Chart G 1 Activity Chart G 2 Personnel Summary G 3 Budget Summary G 5 Administration G 6 Code Enforcement G 8 Community Relations G 10 Contract Services G 14 Emergency Preparedness G 16 Human Resources G 18 Public Safety G 20 Risk Management G 24 Community Development Organization Chart H 1 Activity Chart H 2 Personnel Summary H 3 Budget Summary H 5 Administration H 6 Building Services H 10 Development Services H 14 Economic Development H 18 Community Services Organization Chart I 1 Activity Chart I 2 Personnel Summary I 3 Budget Summary I 5 Administration I 6 Community Development Block Grant Program I 8 Neighborhood Services 112 Community Services 114 Program Budgets Engineering Organization Chart J 1 Activity Chart J 2 Personnel Summary J 3 Budget Summary J 5 Engineering Services J 6 Finance Organization Chart K 1 Activity Chart K 2 Personnel Summary K 3 Budget Summary K 5 Administration K 6 Development Program K 10 Information Technology K 14 Non-Departmental Services K 18 Utility Customer Service K 20 Public Works Organization Chart L 1 Activity Chart L 2 Personnel Summary L 3 Budget Summary L 5 Administration L 6 Equipment Maintenance L 8 Facilities Maintenance L 12 Parks and Landscape Maintenance L 16 Sanitation Maintenance L 20 Storm System Maintenance L 24 Street Maintenance L 28 Water L 32 Current Year Capital Improvement Program Introduction M 1 Program Project Summary Schedule (Roll-Over and New Funding) M 2 Fiscal Year 2015-16 Completed Projects M 4 Fiscal Year 2016-17 Project Detail M 5 Five-Year Capital Improvement Program Introduction N 1 Five-Year Capital Improvement Program Summary N 2 Appendices Glossary of Budget Terms 0 1 Chart of Accounts (Expenditures) 0 4 Personnel Salary Schedule by Title 0 15 Appendices Annual Bond Debt Service Payments by Source 0 17 Transfers In and Out 0 18 Vehicle / Equipment Listing 0 20 ielliuusue.ii laSpne ------ a -.+4. . •4 ti, 44. 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' Sir . , ''*11 4 30N31130X3 AO SIVA SZ 0 Sillli ONIED JO AID lict AatisH3AINNY.1661 If rilir Return to Table of Contents I:11111tl m i i_1►F•'i JA I I I LI I June 14, 2016 Honorable Mayor and Council Members: Transmitted to the City Council is the adopted budget for Fiscal Year (FY) 2016/17. During the upcoming year, we will be celebrating our 25th anniversary as a City. Since incorporation, we have made much progress, and we continue to make progress in meeting our operating program objectives as well as our Capital Improvement Program goals. That success is due to the continued support of the City Council and a dedicated City staff. The City Council's adopted Mission Statement remains the basis upon which we measure our efforts: MISSION AND VALUES STATEMENT It is the mission of the City of Chino Hills, in partnership with the community, to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service, effectively managing growth, and creating a viable financial plan to ensure the continued success of the City. In developing this year's work program, we measured what we have accomplished and what we propose to accomplish against the City's Mission and Values Statement. ECONOMIC UPDATE: Recent economic data reflects a generally favorable outlook for the U.S. economy. In recent years, the federal government, particularly the Federal Reserve, has taken extraordinary steps to stabilize financial markets, encourage economic growth, and keep interest rates low. During this time, the United States has experienced a slow rate of economic growth. This slow rate of growth may continue for an extended period. Inflationary pressures appear contained for now, and along with the continuing strong trends in the labor market leave the door open for the Federal Reserve to continue normalizing monetary policy this year. It is possible that the steps taken by the federal government to stabilize financial markets and improve economic conditions could lead to an inflationary environment. However, the ongoing uncertainty about monetary policy and the actual or anticipated efforts to continue to normalize monetary policy could disrupt financial markets thereby fueling financial market volatility and/or could adversely impact the value of our investment portfolio or general economic conditions. While this has not yet happened, the City's investment team is closely monitoring potential scenarios to mitigate any effect that might be faced. The March 2016 U.S. employment rate was 5.0%; a decrease of 0.5% from one year ago when the unemployment was 5.5%. Labor markets continue to improve, consumer confidence is strong, and housing trends in Chino Hills remain healthy. In January 2016, the Governor presented his 2016/17 budget proposal stressing fiscal prudence and proper planning for future recession. The Governor warned that California must not be lulled into a false sense of security by economic recovery. Economic expansions typically last five years, but California is now in its seventh year. The Governor's proposal also included $3.6 billion for road system maintenance and repair of which one-half of the funding ($1.8 billion) would go to cities and counties. The state's triple-flip financing mechanism reached its end of life in December 2015. Under the triple-flip, the 1% sales tax that the City receives was reduced to 0.75% on July 1, 2004, and a new 0.25% rate (triple-flip) was established to create a dedicated revenue stream to repay the state's Economic Recovery Bonds. The state paid off these bonds in late July 2015. As a result of the bond payoff, the triple-flip revenue stream reverted back to the City beginning January 1, 2016, as sales taxes. Remittances from the state lag about three months, therefore, the City began to see the fully restored sales tax funds in March 2016. During each year of the triple-flip, the City received an estimated amount representing the 25% of the 1% of sales taxes, then in the subsequent year an adjustment to true-up the amount to the actual 25% of sales taxes. The City will be expecting the final triple-flip payment representing the true up to actual in August 2016. General Fund operating revenues in FY 2016/17 are estimated at $38,044,600; a decrease of $1,007,600 over FY 2015/16 Adopted Budget operating revenues. The decrease is attributable to a decrease of $1,517,600 in Transfers-In which was offset by an increase in other operating revenues of $510,000. The prior year budgeted Transfers-In included $1,266,300 related to the 2007 Certificates of Participation (COP) debt that was refinanced during FY 2015/16. In addition, the prior year budget included a Transfer-In from the Community Development Fund of $225,800. The change in other operating revenues of $510,000 represents a 1.36% increase, and is primarily attributable to the aggregate effects of an increase in Taxes of $745,900, an increase in Charges for Services of $220,600, offset by a decrease in Administrative Overhead of $769,900. We are pleased that the economy is showing some progress toward recovery. Looking back five years, our General Fund operating revenues are up $6,718,587 (21%) higher than the actual revenues were five years ago in FY 2011/12. Development activity in the City continues to show signs of improvement. Staff has carefully evaluated the various projects underway and anticipates new development related activity to continue. It is anticipated that FY 2015/16 will end with 605 permits pulled for new residential units, and the FY 2016/17 year will bring in an additional 1,173 new residential units. ORGANIZATIONAL EFFICIENCIES: During FY 2015/16, several departments undertook the opportunity to reorganize in response to succession planning due to staff attrition and the rebalancing of staff workloads to optimize staffing resources: • In July 2015, the Community Services Department deleted one Permanent Part-Time Administrative Assistant I position and added one Full-Time Administrative Assistant I position. • In September 2015, the City Manager's Department added one Permanent Part-Time Community Relations Analyst I/II position. • In October 2015, the Community Development Department deleted one Management Analyst I/II position and added one Assistant/Associate Planner position. • In December 2015, the City Clerk Department added a new Deputy City Clerk position, and deleted one Senior Management Analyst position. I I • In January 2016, the Engineering Department deleted one Management Analyst I/II position and added one Permanent Part-Time Administrative Assistant I position and changed the Part-Time Engineering Technician position to a Full-Time position. In the ongoing effort to improve organizational efficiencies, the FY 2016/17 budget will move the Water Conservation program from the City Manager's Community Relations Division to the Water Division in the Public Works Department. This move includes a change from the program title of"Water Conservation" to the new title "Water Use Efficiency". The budget rebrands the "Recreation Services" division to "Community Services" to better convey to residents that services being provided are more than just "Recreation". The title "Recreation Services" does not convey the full depth of services being offered in the division such as Healthy Cities Program, Volunteer Services Program, Military Banner Program, as well as other services to the community. In addition, references to Recreation have been updated accordingly including the "Recreation Fund" is now the "Community Services Fund" and Recreation Coordinator and Recreation Supervisor titles are retitled Community Services Coordinator and Community Services Supervisor. FISCAL YEAR 2016/17 BUDGET HIGHLIGHTS: This budget has several particular points that are worthy of highlighting: (1) Employee costs and contributions, (2) Landscape and Lighting District subsidy, (3) Community Services Fund transfer from General Fund, (4) Financial structure for Street Sweeping operations, (5) Financial structure for Street Maintenance operations, (6) Costs beyond the City's control, and (7) New financial software. 1) Employee Costs and Contributions The City's Executive Management Team continues to review to determine the adequacy of staffing levels to carry out the City Council's priorities for FY 2016/17 and beyond. This analysis includes a review of primary City services and staffing levels for these services, resulting in a more effective and efficient City government. New Positions The budget includes one new Full-Time position and one Permanent Part-Time position: • Senior Maintenance Worker position within the Public Works/Equipment Maintenance Division to coordinate the maintenance and repair of the vehicles and equipment. • Permanent Part-Time Management Analyst I/II position within the Public Works/Storm System Maintenance Division to assist in the administrative processing of environmental reporting requirements. Deletion of Position: Department/Division Position to be deleted Finance/Administration Permanent Part-Time Accountant iii Reclassifications: The budget provides for one position to be reclassified to properly reflect the job tasks that are being handled by the respective position: Department/Division Current Title Adopted Title Finance/Information Technology Senior Information Information Technology Technology Analyst Technician Title Changes Department/Division Current Title Adopted Title Public Works/Water Utility Conservation Water Use Efficiency Coordinator Coordinator In the Adopted FY 2015/16 Budget, 144 Full-Time positions were authorized. The changes during FY 2015/16 resulted in a net increase of one Full-Time position. The FY 2016/17 budget reflects the addition of one Senior Maintenance Worker bringing the FY 2016/17 Full-Time authorized position count to 146. The Permanent Part-Time position count in the Adopted FY 2015/16 budget was eight. The changes during FY 2015/16 resulted in a net increase of one Permanent Part-Time position. The FY 2016/17 budget reflects the addition of one Permanent Part-Time Management Analyst position and the deletion of one Accountant position bringing the FY 2016/17 Permanent Part-Time positions count to nine. In addition, the City employs Temporary Part- Time staff to augment our Full-Time staff. 2) Landscape and Lighting (L&L) District No. 1 Subsidy In November 1995, the California electorate approved Proposition 218 that requires certain procedures to be followed with regard to "property related" fee increases imposed by governmental agencies. Since the passage of Proposition 218, the City has not asked the property owners for a fee increase for the L&L District No. 1 assessments. The L&L District No. 1 consists of ten zones. Since 1995, the L&L expenditures have been supported mostly by fees collected, use of reserves, and subsidies from the General Fund. Every year since FY 1999/00, with the exception of FY 2003/04, the General Fund has provided a subsidy to the L&L District No. 1. As costs increase year over year, the reserves for each zone are being depleted. Once the reserves are depleted, the shortfall will be funded by a subsidy from the General Fund. It is anticipated that this subsidy will increase significantly going forward. During the past five years, the reserves have significantly decreased from $8.4 million in 2011, to a projected ending FY 2016/17 reserve amount of $1.9 million; a decline of 77%. With the depletion of reserves, the funding for replacement of playground equipment and maintenance of landscape areas increases the burden on the General Fund. For FY 2016/17, two of the ten zones will need subsidies from the General Fund totaling $355,200. Looking forward five years in FY 2020/21, seven of the ten zones will need subsidies from the General Fund of an estimated $1.6 million. The resolution of the fiscal structural imbalance for L&L District No. 1 is not a simple solution. Policy discussions and direction from the City Council have begun to be undertaken regarding various issues, including but not limited to, who pays into the L&L District No. 1, how much, and the level of maintenance efforts. In October 2015, a public workshop was held, and since then, the City Manager continues to meet with interested parties for the purpose of education and identifying a viable solution to the district's fiscal iv structural imbalance. The end goal is to develop a fiscal policy that comports with the long- term financial policy for the overall General Fund financial structure and its stability into the future. We anticipate that this will continue to be a priority issue for the City Council this fiscal year. For budget presentation purposes, the L&L Funds are the aggregation of the L&L District No. 1 funds, the Los Serranos Lighting District, the Vellano L&L District, and the Vila Borba CFD Maintenance District. These funds are projecting a decrease in fund balances of about $316,700 during the budget year. The total aggregate ending fund balances for the Landscape and Lighting District Funds for FY 2016/17 is projected to be $3.2 million. 3) Community Services Transfer from General Fund The Community Services Fund covers the costs of Recreation as well as all of the Community Services Administration activities including support to the Parks and Recreation Commission, the McCoy Equestrian Center Operations Committee, and the Chino Hills Foundation. All functions and activities within the Community Services Department (with the exception of Community Development Block Grant) are reflected within this fund. Some of these activities such as Concerts in the Park are not fee related and, as a result, will need to receive funding from the General Fund. The Community Services Fund is projected to operate with a deficit of $4.8 million offset by a transfer from the General Fund. The Community Services operations are expected to continue to draw an annual transfer from the General Fund. To reduce the General Fund dependence for funding, staff is monitoring Community Services operations as well as Recreation operations, resulting in program offerings being modified or deleted accordingly. 4) Financial Structure for Street Sweeping Services The street sweeping function is funded by a special assessment that is placed on the property tax bill. This fee has not increased since the City's incorporation, resulting in a stagnant revenue stream supporting a function with increasing costs. This fund is projecting a decrease in fund balance of about $131,800 during the budget year. The ending fund balance for FY 2016/17 is projected to be depleted. If fees are not increased, the Street Sweeping Fund will require an annual subsidy from the General Fund as soon as FY 2017/18. 5) Financial Structure for Street Maintenance Operations The operations and maintenance in the Street Maintenance Division are primarily funded from Gas Tax revenues (Highway User Tax §2105, 2106, 2107 and 2107.5) received from the state. The Gas Tax revenues are based on a per gallon tax. As the federal government continues to set fuel efficient standards for car manufacturers and consumers increasingly drive fuel efficient, hybrid, and alternate fuel vehicles, the result will be a reduction in gallons used and thereby lead to a flat or declining stream of revenue. This fund is projecting an increase in fund balance of about $227,000 bringing the ending fund balance for the budget year to $1.1 million. The increase in fund balance is attributed to an increase in revenues. However, looking ahead five years to FY 2020/21, assuming an annual increase of 3% in expenditures and revenues remaining steady, it can be construed that revenues will continue to support expenditures, until the fifth year which will begin to show an operating deficit. The funding for street maintenance has the potential to be subsidized by the General Fund if no other funding sources are available. For budget presentation purposes, the Gas Tax Fund includes Highway User Tax §2103 as well as the above taxes. The City uses §2103 taxes to fund related street capital improvement projects and is not used for support of street operations and maintenance. V 6) Costs Beyond the City's Control While we are pleased that the revenues are stable, we are concerned with the increase in expenditures beyond our control. We are seeing volatility in the costs for law enforcement and general liability insurance. The Sheriff's Department costs are increasing primarily due to increased staffing expenses associated with increases in retirement costs and increases in risk management liabilities associated with higher automobile and law enforcement liability premiums. To assist in the containment of the fiscal effect of the steady increases in costs, the City does not supplant Sheriff staffing during leaves of absences of Sheriff personnel, thus offsetting contract costs with service credits from these absences. In addition, the City benefitted from the sharing of support staff within our station. During FY 2015/16, our station became a substation for the Sheriff's law enforcement efforts in unincorporated areas within the West End of the County's service area. The combination of the increase in base Sheriff costs offset by services credits and savings from the sharing of substation support personnel leads to a decrease in overall costs of$131,900 for a total law enforcement budget of$11.8 million. The second cost issue is the unpredictability of the general liability insurance costs. The formula for allocation of liability costs to members of the insurance pool does not provide for a smoothing or deferral of spikes in claims over a period of time that would avoid significant swings in the cost of insurance from one year to the next. The premiums/deposits have become volatile due to the fiscal structure of the pool's cost sharing formula. It is estimated that liability insurance will increase $599,400 in FY 2016/17 to a total cost of$1,186,300. To offset potential future upswings in insurance costs and retirement contributions, the prior year adopted budget established and transferred $1.1 million into the newly created Stabilization Fund. The FY 2016/17 budget keeps the $1.1 million in the Stabilization Fund intact. 7) New Financial Software In order to increase staff efficiency, the City will embark on a major information technology project in FY 2016/17, the replacement of the financial management information system. The City's current financial system has been in place since July 1992 and operates on obsolete programming and software technology. It is anticipated that a new windows based system will be installed beginning in the first quarter of FY 2016/17. Funding for the entire project is estimated to be $2.3 million and will be spread over multiple years of which $1.1 million has been included on the FY 2016/17 budget. Implementation of the new financial management system will have a significant impact on all City departments. A contract with the selected software vendor is currently being negotiated for City Council consideration in the near future. All Funds The City uses fund accounting to track expenses and revenues for different purposes. Funds are self-balancing sets of accounts or can be thought of as various businesses under the control of the City Council. For the purposes of comparing year-to-year or against other cities, it is common to add all revenues and expenses from all funds. This is the all-funds budget. The all-funds budget estimated revenues for FY 2016/17 are $165.1 million. This is a decrease of approximately $19.1 million or 10% from the previous year's original budget. The change in total revenues from budget year-over-year is primarily attributable to: vi • Decrease in new development activity • Decrease in Capital Improvement Program and Grant funding activity • Water Utility revenues have decreased due to decrease in water consumption by water utility customers The all-funds budget appropriations for FY 2016/17 are $160.5 million. This is a decrease of approximately $8.1 million or 5% from the previous year's original budget. The decrease is primarily due to a decrease in activity in the Capital Improvement Program. The all-funds budget appropriations includes $7.5 million of pay down of interfund obligations. General Fund The budget provides for an operating surplus of $1.9 million in the General Fund. The General Fund operating revenues total $38 million. The General Fund operating expenditures total $36.1 million, which includes $324,600 of pay down of General Fund interfund obligations. The City's General Fund unrestricted and restricted reserves are estimated to be $21.7 million and $4 million, respectively, by the end of FY 2016/17. The operating revenues deposited into the General Fund primarily come from taxes (63% of the $38 million). The General Fund taxes of $24.1 million consists of $12.6 million in property taxes (includes VLF Swap), $7.9 million in sales taxes, and $3.6 million in other taxes. SPECIAL REVENUE FUNDS: Two Special Revenue Funds to note are Measure I Fund and Development Fee Funds. The Measure I Fund source of funding is the City's allocation of the half-cent sales tax collected throughout San Bernardino County for transportation improvements. The budget provides funding for capital improvement projects of $1.6 million. This fund is projecting a decrease in fund balance of about $500,000 during the budget year. The Development Fee Fund accounts for the developer impact fees for new development's fair share of the infrastructure in the City. The budget provides funding of capital improvement projects of $4.2 million. As a result of the anticipated new residential units, these funds are projecting an increase in fund balances of $17.7 million during the budget year. In particular, the EIF fund is committed to pay down $7.2 million of its $20.6 million outstanding debt obligations. WATER UTILITY FUND: An updated water rate study is currently underway. The FY 2016/17 budget assumes no increase in water rates resulting in a decrease in reserves of $4.8 million. For this budget year, the revenues exceed expenses by $9,600 and capital improvement projects are funded in the amount of $4.8 million. The significant capital projects are the Well No. 5 Upgrades and the Saddle Replacement to replace 1,156 saddles and service lines on Ficus Street and surrounding streets. The 2011 water rate study provided for an annual 10% increase in water rates, however, the water rates were not increased in FY 2015/16. The water rates were last adjusted on July 1, 2014, and the water revenues as presented do not include any rate adjustment for FY 2016/17. The new water rate study will review rates, the funding for operational costs, and capital replacements to determine if rates will need to be adjusted to meet the objectives for the next study period. vii CAPITAL IMPROVEMENT PROGRAM: In the General Fund, there are three capital projects in FY 2015/16 being carried over into FY 2016/17 totaling $2,189,200 wherein funding is provided by General Fund reserves. In the budget, there is one new capital project in the General Fund for$3,700 and additional funding to an existing project of$147,300 to be funded by reserves in the General Fund. The total amount of General Fund Capital Projects for FY 2016/17 is $2,340,200. Within all funds, the more significant capital projects are Los Serranos Park, the continued construction of Peyton Drive and English Channel, and the Soquel Canyon Parkway Rehabilitation. The total amount for the Capital Improvement Program for FY 2016/17 is about $22.5 million. FIVE YEAR OUTLOOK: The first year of the Five-Year Outlook is comprised of the FY 2016/17 revenues and appropriations budget plan. The remaining four years of the Five-Year Outlook are based upon anticipated program service level needs in light of the growth that is projected to occur over that period. These anticipated program adjustments are intended to provide the City Council with an indicator of service level needs projected over the near term to meet the increasing service demands generated by residential and commercial growth anticipated to occur within the City. CONCLUSION: The City of Chino Hills has maintained its strong financial position through prudent, long-range policy decisions and sound fiscal management. The City will continue to monitor key economic indicators, sources of revenues, and spending levels as part of its sound conservative fiscal approach. With adoption by the City Council, this document will be the focus of our organizational efforts for FY 2016/17. The success of our program and project efforts during the next five years will shape the five-year viability and future of our community. As always, the cooperation and support of the Department Heads and their staff have been critical to the completion of this document. I would like to thank our Finance Department for their support to complete the numerous tasks necessary to create the document that is before you. �a _ Konradt Bartlam, City Manager viii 25 1p,'ANNIVERSARY 71341 CITY OF CHINO HILLS /, 25 YEARS OF EXCELLENCE . 4 • it , ,.Tom, ,;P. r: . 1. . - .;I. - — L! r. .I 1 -, !, 'f ;F, ..,-. - I J J ' T Vii . 1 Lc fir, j • riga , -, z , .410/164 / i'7. .'°'* �: z ti ,/ ,/ ; / ; A Overview Return to Table of Contents City of Chino afs fission It is the mission of the City of Chino Hills, in partnership with the community,to continue to develop and maintain the aesthetic beauty of the City, while fostering a safe and family oriented environment. The City is committed to providing excellent customer service,effectively managing growth,and creating a viable financial plan to ensure the continued success of the City. Values • Commitment-We are guided by the belief that the City of Chino Hills is a prominent,beautiful,and well-maintained City. We value our commitment to the citizens of Chino Hills and strive to provide them with the highest quality municipal services. • Community Partnership-We work as partners with our residents to enhance the quality of life in Chino Hills. We respond to the needs of our community,and together,promote Chino Hills as a safe and healthy City. Honesty,Integrity,and Truthfulness-We value honesty,integrity,and truthfulness as the foundation of our organization. We recognize their importance in upholding our credibility with the community we serve. • People/Employees-Employees are the organization's most important resource. We work together as a team and each employee's contribution is key to our success. • Pride-As employees,we take pride in ourselves,our organization,and our community,as we work together to provide professional services to the citizens of Chino Hills. • Professionalism-We value our employees as professionals who provide an outstanding level of service to the citizens of Chino Hills. • Responsiveness to the Community-We are dedicated to service,to identifying and addressing individual and community needs,to being responsive to change within the community,and to enhancing the quality of life in Chino Hills. We are here to serve our community. CITY OF CHINO HILLS I N O P O A T E D 1991 Al Return to Table of Contents RESOLUTION NO. 2016R-024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHINO HILLS, ADOPTING A BUDGET FOR FISCAL YEAR 2016/17 THE CITY COUNCIL OF THE CITY OF CHINO HILLS DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. For the fiscal year period from July 1, 2016, through June 30, 2017, the City Council hereby adopts a budget for the City of Chino Hills and that budget is specified in Attachment A of the staff report and presented as Exhibit A with this Resolution as "Total Budget Appropriations" in the "City Council Approved" column and totals $160,511,300. SECTION 2. The budget reported in the fiscal year 2016/17 Capital Improvement Program portion of the fiscal year 2016/17 Annual Budget document is the budget being approved by the City Council for the individual capital projects. The approved budgets for the individual capital projects remain as authorized appropriations for the individual capital projects until these capital projects are completed. Any unexpended authorized appropriation for each capital project is automatically carried over from fiscal year to fiscal year until the funds of the individual capital project are expended or the capital project is canceled. Following the completion of the individual capital projects, the unexpended appropriation of each completed capital project shall be canceled and the capital projects' funding sources shall be released from their unexpended funding commitment. SECTION 3. At the end of FY 2015/16, certain purchase orders exist as outstanding encumbrances representing contractual obligations of previously budgeted funds. In addition, certain amounts have been included in the FY 2015/16 budget that related to one-time allocations for specific projects and services, but remain unspent. The outstanding encumbrances and, at the City Manager's discretion, any unspent one-time allocations are deemed to be re-budgeted as an addition to the budget amounts previously approved in this Resolution.All such amounts have been removed from available balances in the FY 2016/17 projections and therefore have no effect on the available fund balance presented herein. SECTION 4. The City Manager shall execute on behalf of the City Council administrative supervision and control over this budget as authorized in accordance with Chino Hills Municipal Code Section 2.08. The City Manager is authorized to appropriate from reserves for each expenditure line item or capital improvement project, not exceeding $25,000 per transaction. The total of appropriations by the City Manager from General Fund reserves may not exceed $100,000 in a fiscal year.Any appropriations from reserves for each expenditure line item or capital improvement project exceeding$25,000 per transaction must be approved by the City Council. The City Manager is authorized to transfer appropriations within a department within a fund or between departments within a fund without limitation. All appropriations from reserves and all appropriation transfers are subject to funding eligibility A2 requirements. The fund and department budget amounts are listed in the column entitled "City Council Approved" appropriations reported in Attachment B of the staff report and presented as Exhibit A with this Resolution. The total budgeted permanent full time regular staff is 146 positions and permanent part-time positions is 9. No increase shall be made in this number of positions without City Council approval. However, the City Manager is authorized to transfer such positions within existing position classification and reorganize departments under his authority if in his judgement such actions will result in a higher degree of efficiency of overall operations of the City. SECTION 5. The General Fund Cash Operating Reserves remains at$5,900,000. i' The General Fund Cash Operating Reserves are to be reviewed annually and adjusted accordingly. SECTION 6. A"Stabilization Fund"was established in FY 2015/16 to commit funds to be set aside in the event substantial increases in general liability insurance premiums and retirement contributions, or other unforeseen events such as unexpected shortfall in revenues or a rise in expenditures. The Fiscal Year 2016/17 Budget keeps the$1,100,000 i_ in the Stabilization Fund intact. SECTION 7. That the City Clerk is instructed to forward a copy of the Resolution and the Fiscal Year 2016/17 Budget to the Auditor/Controller of the County of San Bernardino, in accordance with Section 53901 of the Government Code. SECTION 8. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED, and ADOPTED this 14th day of June 2016. fl/-- 1 I .L , . Ali,,�, A A at • '. RAY MARQUE40,14 ' CE MAYOR ATTEST: •IF4' CHERYL BALD-al RK APPROVED AS TO FORM: i f ,—c., -'''' MARK D."HENSLEY, CITY ATTORNEY A3 STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) § CITY OF CHINO HILLS I, Cheryl Balz, City Clerk of the City of Chino Hills, DO HEREBY CERTIFY that the foregoing Resolution No. 2016R-024 was duly adopted at a regular meeting of the City Council of the City of Chino Hills held on the 14th day of June, 2016, by the following vote, to wit: AYES: COUNCIL MEMBERS: MARQUEZ, GRAHAM, MORAN, ROGERS NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: BENNETT gfr 414 1®j CHERYL BALZ;VfTY RK (SEAL) The foregoing is the original of Resolution No. 2016R-024 duly passed and adopted by the Chino Hills City Council at their regular meeting held June 14, 2016. (SEAL) CHERYL. BACZ, LERK A4 EXHIBIT A 2016/17 BUDGET APPROPRIATIONS City Manager City Council Fund/Department Recommended Approved Change General Fund: Legislative $ 1,894,300 $ 1,894,300 $ - City Manager 6,310,900 6,310,900 0 Public Safety 11,961,900 11,961,900 0 Engineering 1,983,200 1,983,200 0 Finance 3,604,300 3,604,300 0 Public Works 4,665,600 4,665,600 0 Interfund Transfers 7,750,000 7,750,000 0 Total General Fund 38,170,200 38,170,200 0 Community Development Fund 4,053,300 4,053,300 0 Community Services Fund 6,143,600 6,143,600 0 Pass-Through Fund 1,317,600 1,317,600 0 Solid Waste Fund 4,910,900 4,910,900 0 Landscape and Lighting District Funds 9,905,600 9,905,600 0 Gas Tax Fund 1,584,800 1,584,800 0 Measure I Fund 1,693,800 1,693,800 0 Air Quality Improvement Fund 600 600 0 Development Fee Funds 14,827,500 14,827,500 0 Community Development Block Grant Fund 547,500 547,500 0 Miscellaneous Special Revenue Funds 5,019,600 5,019,600 0 Water Fund 29,469,700 29,094,600 (375,100) Sewer Fund 8,759,900 8,759,900 0 Equipment Maintenance Fund 1,050,000 1,050,000 0 Information Technology Fund 2,666,000 2,666,000 0 Capital Projects Funds 22,094,500 22,094,500 0 Agency Funds 8,671,300 8,671,300 0 ,' Total Budget Appropriations $ 160,886,400 $ 160,511,300 $ (375,100) A5 4.. City of Chino Hills This page intentionally left blank. A6 73 m c 0 0 a m City v of Chino Hills o Fiscal Year 2016-17 0 City Organization cp Citizens of Chino Hills I Legislative City Council Legislative City Attorney City Clerk City Manager Administration Code Enforcement Relations nt - Community Contract Services ness Emergency Prep Human Resources Public Safety Risk Management t I public Works I Finance I Engineering Administration Community Services Administration EquipmentPMaintenance Development Engineering Services DevelopmentAProgram Facilitiesdmi Maintenanceion Community Development CommunityInformation Technology Parks and Landscape (CDBG) Non-Departmental Technology n to Mai Administration Block Grant Services ance Building Services Program Sanitation Maintenance Development Services Community Services Utility Customer Services Storm System Maintenance Economic Development Street Maintenance Water City of Chino Hills This page intentionally left blank. A8 Return to Table of Contents Program Summary Fiscal Year 2016-17 Department/Activity LEGISLATIVE ENGINEERING • City Council • Engineering Services • City Attorney • City Clerk CITY MANAGER FINANCE • Administration • Administration • Code Enforcement • Development Program • Community Relations • Information Technology • Contract Services • Non-Departmental Services • Emergency Preparedness • Utility Customer Services • Human Resources • Public Safety • Risk Management COMMUNITY DEVELOPMENT PUBLIC WORKS • Administration • Administration • Building Services • Equipment Maintenance • Development Services • Facilities Maintenance • Economic Development • Parks and Landscape Maintenance • Sanitation Maintenance • Storm System Maintenance COMMUNITY SERVICES • Street Maintenance • Community Development • Water Block Grant Program • Community Services A9 gee 4.. City of Chino Hills This page intentionally left blank. Al0 Return to Table of Contents CITY OF CHINO HILLS OPERATING PROGRAM PERSONNEL SUMMARY BY ACTIVITY FY 2015-16 FY 2016-17 ADJUSTED ADOPTED AUTHORIZED AUTHORIZED POSITIONS POSITIONS FULL-TIME POSITIONS LEGISLATIVE 7 7 CITY MANAGER 14 13 COMMUNITY DEVELOPMENT 16 16 COMMUNITY SERVICES 13 13 ENGINEERING 12 12 FINANCE 24 24 PUBLIC WORKS 59 61 TOTAL FULL-TIME POSITIONS 145 146 PERMANENT PART-TIME POSITIONS LEGISLATIVE 1 1 CITY MANAGER 2 2 COMMUNITY DEVELOPMENT 1 1 ENGINEERING 1 1 FINANCE 1 0 PUBLIC WORKS 3 4 TOTAL PERMANENT PART-TIME POSITIONS 9 9 All 4.. City of Chino Hills This page intentionally left blank. Al2 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 AUTHORIZED POSITIONS FULL-TIME POSITIONS Accountant I/II 2 Accounting Supervisor 2 Account Techician I/II 5 Administrative Assistant I 6 Administrative Assistant II 10 Administrative Assistant II - Confidential 1 Assistant Building Official 1 Assistant City Clerk 1 Assistant City Engineer 1 Assistant/Associate Engineer 2 Assistant/Associate Planner 2 Assistant Community Development Director - Building Official 1 Assistant Finance Director 1 Billing Supervisor 1 Building Inspector I/II 2 City Clerk 1 City Engineer 1 City Manager 1 Code Enforcement Officer I/II 2 Code Enforcement Supervisor 1 Community Development Director 1 Community Relations Manager 1 Community Services Coordinator 6 Community Services Director 1 Community Services Supervisor 2 Customer Service Supervisor 1 Deputy City Clerk I/II 1 Deputy City Manager 1 Engineering Technician I/II 1 Environmental Program Coordinator 1 A13 CITY OF CHINO HILLS FISCAL YEAR 2016-17 AUTHORIZED POSITIONS (continued) FULL-TIME POSITIONS (continued) Environmental Program Inspector 1 Executive Assistant 1 Facilities Maintenance Supervisor 1 Finance Director 1 GIS Analyst 1 Information Technology Manager 1 Information Technology Technician 1 Landscape Inspector I/I I 2 Maintenance and Operations Manager 1 Maintenance Worker I/II 26 Maintenance Worker I Non-Flex 2 Management Analyst I/II 7 Parks and Open Space Supervisor 1 Payroll Technician 2 Permit Technician I/II 3 Planning Manager 1 Public Information Officer 1 Public Works Director 1 Public Works Inspection Supervisor 1 Public Works Inspector I/II 2 Records Coordinator 1 Sanitation Supervisor 1 Senior Account Technician 3 Senior Engineer 1 Senior Human Resources Analyst 1 Senior Information Technology Technician 1 Senior Maintenance Worker 11 Senior Management Analyst 1 Senior Planner 2 Street Maintenance Supervisor 1 A14 CITY OF CHINO HILLS FISCAL YEAR 2016-17 AUTHORIZED POSITIONS (continued) FULL-TIME POSITIONS (continued) Water and Sewer Manager 1 Water Distribution Supervisor 1 Water Production Supervisor 1 Water Quality Technician I/II 2 Water Use Efficiency Coordinator 1 TOTAL FULL-TIME POSITIONS 146 PERMANENT PART-TIME POSITIONS Administrative Assistant I 1 Community Relations Analyst I/II 1 Management Analyst I/II 1 Office Assistant 2 Parking Enforcement Officer 2 Planning Technician 1 Video Production Technician 1 TOTAL PERMANENT PART-TIME POSITIONS 9 A15 4.. City of Chino Hills This page intentionally left blank. A16 25 144;ANNIVERSARY nit. CITY OF CHINO HILLS /' , 25 YEARS OF EXCELLENCE .. 1=1" 110, ligr -.. . CHINO FILLS RRAyC'H _,,F - .1 kw i.Ll'Y of(III?yi LI.L.S -1 I * r` - - `mss# r F l # k + _ . r t 1 1.t, 4 PI)1!V -- ----- Budget Graphs Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 TOTAL FUNDING SOURCES - $165.1 MILLION Community Services Fees Use of Money and 1% Property Fines and Penalties 0% 1% ^�Licenses and Permits Charges for Services and 3% Costs Reimbursements Development Fees 26% 11% 1--- --- _ Transfers-In 16% 444 illi Taxes and Assessments 25% Other Revenues 17% FY 2014-15 FY 2015-16 FY 2016-17 Projected Adopted Actual Actual Budget Taxes and Assessments 40,378,666 40,429,600 40,972,800 Licenses and Permits 1,528,812 3,478,400 4,657,400 Fines and Penalties 483,587 488,400 488,600 Use of Money and Property 2,412,579 2,124,200 2,386,100 Charges for Services and Costs Reimbursements 43,589,722 41,260,500 42,785,700 Development Fees 1,672,713 29,865,700 18,953,900 Community Services Fees 1,384,364 1,376,000 1,381,500 Other Revenues 30,387,111 40,948,600 27,372,200 Transfers-In 20,710,659 36,065,700 26,114,100 Total $142,548,213 $196,037,100 $165,112,300 B1 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 TOTAL BUDGET BY FUNCTION - $160.5 MILLION Legislative Engineering 1% 2% Community Development 3% Community Services 4% Public Works 30% Capital Improvement Program* 14% City Manager 15% Transfers-Out 16% Finance 15% FY 2014-15 FY 2015-16 FY 2016-17 Projected Adopted Actual Actual Budget Legislative 1,635,459 1,732,600 1,894,300 City Manager 21,841,565 21,633,400 23,283,700 Community Development 3,742,540 5,378,000 5,317,300 Community Services *(1) 5,423,874 6,156,800 6,693,700 Engineering 2,311,277 2,500,100 2,548,600 Finance 16,164,768 48,993,900 24,608,900 Public Works 43,755,371 45,216,600 47,956,200 Capital Improvement Program* 7,113,583 9,254,400 22,094,500 Transfers-Out 20,397,092 36,065,600 26,114,100 Total $122,385,529 $176,931,400 $160,511,300 *Note (1)A Capital Improvement Project funded by Community Development Block Grant fund is reflected in the Community Services Department in the amount of$360,900 B2 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 GENERAL FUND REVENUES - $38.2 MILLION Fines and Penalties Use of Money Motor Vehicle In-Lieu Fees, .1%,and Property Charges for Licenses and Permits, 2% Services and Cost and Transfers-In Reimbursements 1% 5% Property Tax —� Other Taxes 33% 9% Sales Tax 21% Other Revenues 28% FY 2014-15 FY 2015-16 FY 2016-17 Projected Adopted Actual Actual Budget Sales Tax 5,626,244 7,011,700 7,928,400 Property Tax 13,605,167 12,869,700 12,580,900 Motor Vehicle In-Lieu Fees 32,363 31,300 31,300 Other Taxes 3,392,868 3,544,900 3,647,000 Licenses and Permits 132,716 105,000 90,000 Fines and Penalties 483,587 488,400 488,600 Use of Money and Property 854,103 836,700 917,000 Charges for Services and Costs Reimbursements 1,547,065 1,517,500 1,818,700 Other Revenues 10,475,356 12,453,700 10,607,700 Transfers-In 1,402,140 *15,477,000 92,200 Total $37,551,609 $54,335,900 $38,201,800 *Note: In FY 2015-16 the Transfers-In includes $14,319,000 related to the refunding of the 2007 Certificates of Participation debt obligations. B3 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 GENERAL FUND EXPENDITURES BY FUNCTION- $38.2 MILLION Subsidy to Obligation to Landscape and Landscape and Lighting District Legislative Lighting District 1% 5% 1% Engineering 5% Capital Projects City Manager Transfers-Out 6% 48% Finance — — 9% Public Works 12% Transfer to Community Services Fund 13% FY 2014-15 FY 2015-16 FY 2016-17 Projected Adopted Actual Actual Budget Legislative 1,635,459 1,732,600 1,894,300 City Manager 16,831,043 16,588,100 18,272,800 Community Services 783,505 - - Engineering 1,722,712 1,859,300 1,983,200 Finance 4,115,829 *19,448,400 3,604,300 Public Works 4,505,914 4,889,500 4,665,600 Capital Projects Transfers-Out 35,169 77,200 2,340,200 Contribution to 2007 COP Refunding - 1,277,400 - Transfer to Community Development Fund 1,471,576 -Transfer to Community Services Fund 3,073,694 4,333,000 4,762,100 Transfer to Liability Insurance Stabilization Fund - 1,100,000 - Obligation to Landscape and Lighting District 244,172 256,400 292,500 Subsidy to Landscape and Lighting District 343,288 435,000 355,200 Operating Transfers 2,083,971 - - Total $36,846,332 $51,996,900 $38,170,200 *Note: In FY 2015-16 the Finance budget includes $14,175,000 related to the refunding of the 2007 Certificates of Particiaption debt obligations. B4 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 ESTIMATED GENERAL FUND RESERVES - $25,749,549 Other Reserves $456,218 2/ Note 1 Operating Fund $1,879,800 Note 1 7% Capital Projects, Special Projects Contingency,and Reserves Emergency Reserves $3,599,881 $13,913,649 14% 54% Note 1 Cash Flow Reserves $5,900,000 23% Note 1 Unreserved General Fund Reserves $5,900,000 + $13,913,649 + $1,879,800 = $21,693,449 B5 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 POPULATION 80,000 • 78,000 3 76,000 a 74,000 72,000 70,000 1 2 3 4 5 6 7 8 9 10 Year 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Population 78,512 78,465 78,725 74,663 75,089 75,497 75,747 76,055 77,596 78,866 Calendar Year Population Growth Growth Cumulative Year Population Per Year Growth 2007 78,512 592 35,821 2008 78,465 -47 35,774 2009 78,725 260 36,034 2010 74,663 -4,062 31,972 2011 75,089 426 32,398 2012 75,497 408 32,806 2013 75,747 250 33,056 2014 76,055 308 33,364 2015 77,596 1,541 34,905 2016 78,866 1,270 36,175 Cumulative Growth rate is compared to the first full calendar year of 1992 (42,691). Prior years' population has been revised in accordance with the Department of Finance population certification. B6 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 SALES TAX 8,500,000 - 7,500,000 - x 6,500,000 - i— cz 5,500,000 - • .---.-----Y co 4,500,000 3,500,000 - 2,500,000 O`b O°6 NO ^ ��' NO NI)c t° �O <\ Fiscal Year Sales Tax Growth Sales Growth Cumulative Year Tax Per Year Growth 2007-08 4,065,937 1.06% 293.11% 2008-09 4,412,698 8.53% 326.64% 2009-10 4,510,911 2.23% 336.13% 2010-11 4,655,309 3.20% 350.09% 2011-12 5,064,776 8.80% 389.68% 2012-13 5,121,427 1.12% 395.16% 2013-14 5,213,043 1.79% 404.02% 2014-15 5,626,244 7.93% 443.97% 2015-16 7,011,700 24.62% 577.92% 2016-17 7,928,400 13.07% 666.55% Growth rate is compared to the first full fiscal year of 1992-93 ($1,034,297). In FY 15-16 the State's Triple Flip financing mechanism ended. As a result, from that year forward the City's Sales Tax funds have been fully restored. B7 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 PROPERTY TAX 14,500,000 - 12,500,000 - 10,500,000 - 1— a 8,500,000 - a 0 a` 6,500,000 - 4,500,000 - 2,500,000 I I I I I I I I I I Oca O°' N0 N� N`1' N0 ^D N0 NO ^' `LOO,I rt, �OO� �0'`� �0`�� �0`�� �y0'`� �0�� �0�� `L0 Fiscal Year Property Tax Growth Property Growth Cumulative Year Tax Per Year Growth 2007-08 11,673,366 (1) 7.49% 863.43% 2008-09 11,868,363 (2) 1.67% 879.52% 2009-10 11,864,688 (3) (0.03%) 879.22% 2010-11 12,146,866 (4) 2.38% 902.51% 2011-12 12,039,132 (5) (0.89%) 893.62% 2012-13 12,583,221 (6) 4.52% 938.52% 2013-14 13,233,635 (7) 5.17% 992.20% 2014-15 13,605,167 (8) 2.81% 1022.86% 2015-16 12,869,700 (9) (5.41%) 962.16% 2016-17 12,580,900 (10) (2.24%) 938.33% Growth rate is compared to the first full fiscal year of 1992-1993 ($1,211,649). (1)Includes Triple Flip in the amount of$1,416,334,and VLF Swap in the amount of$5,941,937. (2)Includes Triple Flip in the amount of$1,323,115,and VLF Swap in the amount of$6,269,435. (3)Includes Triple Flip in the amount of$1,491,754,and VLF Swap in the amount of$6,152,437. (4)Includes Triple Flip in the amount of$1,674,246,and VLF Swap in the amount of$6,152,220. (5)Includes Triple Flip in the amount of$1,569,161,and VLF Swap in the amount of$6,195,368. (6)Includes Triple Flip in the amount of$1,770,721,and VLF Swap in the amount of$6,277,550. (7)Includes Triple Flip in the amount of$1,850,280,and VLF Swap in the amount of$6,485,143. (8)Includes Triple Flip in the amount of$1,666,950,and VLF Swap in the amount of$6,910,837. (9)Includes Triple Flip in the amount of$610,700. FY 15-16 is the final year for the State's Triple Flip financing mechanism. Also includes VLF Swap in the amount of$7,203,600. (10)Includes VLF Swap in the amount of$7,396,100. B8 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 INTEREST INCOME 3,000,000 - 2,500,000 - E 2,000,000 - 0 a 1,500,000 - w 1,000,000 - 500,000 - 0 I I I I I I I I I 1 CY 9, 9, `L00� `L00� `L0 `L0�^ `L0 `L0 `L0 `L0 `L0 Fiscal Year Interest Income Interest Composite Rate Year Income for the Year 2007-08 2,576,709 4.48% 2008-09 1,016,752 2.43% 2009-10 465,040 1.16% 2010-11 191,252 0.96% 2011-12 143,988 0.69% 2012-13 327,377 * 0.75% 2013-14 213,519 * 0.70% 2014-15 252,419 *0.82% 2015-16 369,300 *1.04% 2016-17 432,700 *1.27% *Note: The Composite Investment Earnings Rate is based on the Actual Investment Earnings Rate for the State of California Local Agency Investment Fund (LAIF),the Actual Investment Earnings Rate for the Los Angeles County Pooled Funds of Investment(LACPFI), and Average Purchase Yield-to-Maturity for Chandler Asset Management. B9 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 COMMUNITY DEVELOPMENT REVENUES 5,500,000 - W 5,000,000 - a) c 4,500,000 - a) a) 4,000,000 - 3,500,000 - a) a 3,000,000 - °, a2,500,000 - 0 2,000,000 - 1,500,000 - o 0 1,000,000 - 500,000I I I I I I I I Fiscal Year Community Development Revenues Comm. Dev. Growth Cumulative Year Revenues Per Year Growth 2007-08 2,056,339 0.26% 86.21% 2008-09 888,575 (56.79%) (19.53)% 2009-10 688,724 (22.49%) (37.63)% 2010-11 719,807 4.51% (34.82)% 2011-12 616,766 (14.32%) (44.15)% 2012-13 696,622 12.95% (36.92)% 2013-14 1,393,265 100.00% 26.17% 2014-15 1,964,583 41.01% 77.91% 2015-16 3,976,400 112.35% 277.78% 2016-17 5,122,400 22.79% 363.87% Growth rate is compared to the first full fiscal year of 1992-93 ($1,104,282). Revenues shown do not include pass throughs. B10 sivawaies pauiqwoj ,//////", - - ., ,,-- t. 41' .. ,. r «,� r 'yam\'• I 4 10- it. . : 4-4. I - 244!. _:' . .14'``. '-`t' ' -; ' •- ' ' - ' a I. E Alv- ` - '' .7, I'm ,. -,-.' i .�YIlit ' ; K4 444. '' �I - - , • �► � '� �I r . M i it , - - -. lo .. 1. 'II ' 01.4h, __ . _. _ , , .. si,k — -t r 33N31133XB AO SIV A 9Z SHIN ON110J I $tot AfV SH3A1NNY'ivas r, CD E 0 CITY OF CHINO HILLS -I v FISCAL YEAR 2015-2016 SUMMARY OF CHANGES TO FUND BALANCES o 0 Projected n Audited Adjustments Ending o Fund Balance to Fund Projected Projected Projected Projected Projected Fund Balance m Fund Title 07-01-15 Balance Revenues Expenditures Capital Projects Transfer In Transfer Out 06-30-16 iii GENERAL FUND Operating Fund (2,000,000) 38,110,000 (29,777,754) 1,158,000 (6,114,900) 1,375,346 Special Projects Reserve 2,923,479 1,892,502 748,900 (30,100) (86,700) 5,448,081 Capital Projects, Contingency, & Emergency Reserves 10,392,529 3,098,575 14,319,000 (15,596,400) 12,213,704 Cash Flow Reserves 5,900,000 5,900,000 Other Reserves 1,351,350 (504,087) (391,046) 456,218 2007 Certificates of Participation(COP)Proceeds 1,277,390 (1,277,390) 0 GENERAL FUND SUBTOTAL 21,844,748 1,209,600 53,177,900 (45,795,300) 0 1,158,000 (6,201,600) 25,393,348 Community Services Fund 0 1,376,000 (5,709,000) 4,333,000 0 Community Development Fund 266,615 3,976,500 (3,621,800) 30,600 651,915 Liability Insurance Rate Stabilization Fund 0 1,100,000 1,100,000 Pass-Thru Fund 0 1,812,500 (1,812,500) 0 SPECIAL REVENUE FUNDS n Gas Tax Fund 3,112,061 1,797,900 (1,648,600) 162,200 (398,400) 3,025,161 Measure I Fund 2,531,261 1,195,400 (38,900) (2,754,400) 933,361 Air Quality Improvement Fund 276,989 101,300 (74,400) 303,889 Community Development Block Grant (16,663) 464,500 (447,800) 37 Solid Waste Fund 0 4,814,600 (4,814,600) 0 Landscaping and Lighting District Funds 4,109,036 7,628,000 (8,918,100) 1,627,900 (946,400) 3,500,436 Development Fee Funds 13,360,237 3,469,219 33,857,900 (20,036,800) (31,000) 30,619,556 Miscellaneous Special Revenue Funds 938,114 6,047,300 (473,600) (3,769,300) 2,742,514 CAPITAL PROJECTS FUNDS 4,680,271 45,000 (9,254,400) 9,424,900 4,895,771 ENTERPRISE FUNDS Water Utility Fund 31,055,215 24,224,500 (22,391,300) 2,625,800 (4,168,400) 31,345,815 Sewer Utility Fund 5,466,332 10,810,400 (7,351,600) 6,800 (364,800) 8,567,132 INTERNAL SERVICE FUNDS Equipment Maintenance Fund 3,572,908 1,267,200 (963,000) 3,877,108 Information Technology Fund 82,934 1,661,600 (1,497,200) (247,300) 34 AGENCY FUNDS 29,484,463 21,309,400 (21,613,300) (1,587,600) 27,592,963 TOTAL ALL FUNDS 120,764,521 4,678,819 175,567,900 (147,207,800) (9,254,400) 20,469,200 (20,469,200) 144,549,040 City of Chino Hills This page intentionally left blank. C2 X/ CD E c CITY OF CHINO HILLS o —I FISCAL YEAR 2016-2017 v o- SUMMARY OF CHANGES TO FUND BALANCES m Projected Adopted o Beginning Adjustments Ending n 0 Fund Balance to Fund Adopted Adopted Adopted Adopted Adopted Fund Balance n Fund Title 07-01-16 Balance Revenues Expenditures Capital Projects Transfer In Transfer Out 06-30-17 CD n in GENERAL FUND Operating Fund 37,952,400 (30,419,100) 92,200 (5,745,700) 1,879,800 Special Projects Reserve 5,448,082 157,200 (1,100) (2,004,300) 3,599,882 Capital Projects, Contingency, &Emergency Reserves 13,589,049 324,600 13,913,649 Cash Flow Reserves 5,900,000 5,900,000 Other Reserves 456,218 456,218 GENERAL FUND SUBTOTAL 25,393,349 324,600 38,109,600 (30,420,200) 0 92,200 (7,750,000) 25,749,549 Community Services Fund 0 1,381,500 (6,143,600) 4,762,100 0 Community Development Fund 651,915 5,122,500 (4,053,300) 1,721,115 Liability Insurance Rate Stabilization Fund 1,100,000 1,100,000 Pass-Thru Fund 0 1,317,600 (1,317,600) 0 SPECIAL REVENUE FUNDS Gas Tax Fund 3,025,161 1,644,900 (1,584,800) 3,085,261 n Measure I Fund 933,361 1,234,000 (64,800) (1,629,000) 473,561 GJ Air Quality Improvement Fund 303,889 103,700 (600) 406,989 Community Development Block Grant 37 547,500 (547,500) 37 Solid Waste Fund 0 4,910,900 (4,910,900) 0 0 Landscaping and Lighting District Funds 3,500,436 7,763,900 (8,701,200) 1,825,000 (1,204,400) 3,183,736 Development Fee Funds 30,619,556 7,197,300 25,291,200 (10,654,700) (4,172,800) 48,280,556 Miscellaneous Special Revenue Funds 2,742,514 6,116,800 (437,600) (4,582,000) 3,839,714 CAPITAL PROJECTS FUNDS 4,895,771 52,700 (22,094,500) 19,434,800 2,288,771 ENTERPRISE FUNDS Water Utility Fund 31,345,815 24,340,100 (24,330,500) (4,764,100) 26,591,315 Sewer Utility Fund 8,567,132 9,027,600 (8,516,500) (243,400) 8,834,832 INTERNAL SERVICE FUNDS Equipment Maintenance Fund 3,877,108 1,323,100 (1,050,000) 4,150,208 Information Technology Fund 34 2,668,900 (2,666,000) 2,934 AGENCY FUNDS 27,592,963 8,041,700 (6,902,900) (1,768,400) 26,963,363 TOTAL ALL FUNDS 144,549,040 7.521.900 138.998.200 _(112.302.700) (22.094.500) 26.114.100 _(26.114.100) 156.671.940 City of Chino Hills This page intentionally left blank. C4 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 BUDGET SUMMARY RESOURCES Amount Beginning Fund Balances 144,549,040 Adjustment to Fund Balances Reduction of Long Term Liabilities 7,521,900 Revenues : Taxes and Assessments 40,972,800 Licenses and Permits 4,657,400 Fines and Penalties 488,600 Use of Money and Property 2,386,100 Charges for Services and Costs Reimbursements 42,785,700 Development Fees 18,953,900 Community Services Fees 1,381,500 Other Revenues 27,372,200 Transfer In 26,114,100 Sub-Total All Funds 165,112,300 TOTAL RESOURCES 317,183,240 USE OF RESOURCES Operating Program : Legislative 1,894,300 City Manager 23,283,700 Community Development 5,317,300 Community Services (Note 1) 6,693,700 Engineering 2,548,600 Finance 24,608,900 Public Works 47,956,200 Capital Improvement Program(Note 1) 22,094,500 Transfers Out 26,114,100 Sub-Total All Funds 160,511,300 Ending Fund Balances 156,671,940 TOTAL USE OF RESOURCES 317,183,240 APPROPRIATION LIMITATION ACCORDING TO ARTICLE XIII B OF THE STATE OF CALIFORNIA CONSTITUTION (rounded to the nearest dollar) 254,244,759 Note 1: A Capital Improvement Project funded by the Community Development Block Grant fund is reflected in the Community Services Department in the amount of$360,900. 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C6 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL GENERAL FUND LEGISLATIVE City Council 211,100 72,100 - 283,200 City Attorney - 350,000 - 350,000 City Clerk 1,041,300 219,800 - 1,261,100 TOTAL LEGISLATIVE 1,252,400 641,900 - 1,894,300 CITY MANAGER Administration 719,400 1,113,600 55,000 1,888,000 Code Enforcement 606,800 10,900 - 617,700 Community Relations 560,800 116,500 - 677,300 Contract Services - 196,300 - 196,300 Emergency Preparedness 106,000 134,800 - 240,800 Human Resources 350,900 112,200 - 463,100 Public Safety - 11,961,900 - 11,961,900 Risk Management 61,200 2,166,500 - 2,227,700 TOTAL CITY MANAGER 2,405,100 15,812,700 55,000 18,272,800 ENGINEERING Engineering Services 1,791,700 191,500 - 1,983,200 TOTAL ENGINEERING 1,791,700 191,500 - 1,983,200 FINANCE Administration 2,146,400 560,800 - 2,707,200 Development Program - 834,600 - 834,600 Non-Departmental - 62,500 - 62,500 TOTAL FINANCE 2,146,400 1,457,900 - 3,604,300 PUBLIC WORKS Administration 912,700 296,000 45,000 1,253,700 Facilities Maintenance 466,900 1,286,800 185,000 1,938,700 Parks and Landscape Maintenance - 762,300 40,400 802,700 Storm System Maintenance 208,500 361,100 - 569,600 Street Maintenance 93,900 7,000 - 100,900 TOTAL PUBLIC WORKS 1,682,000 2,713,200 270,400 4,665,600 Transfers Out - - 7,750,000 7,750,000 TOTAL GENERAL FUND 9,277,600 20,817,200 8,075,400 38,170,200 COMMUNITY DEVELOPMENT FUND Administration 702,600 655,400 - 1,358,000 Building Services 974,200 429,500 - 1,403,700 Development Services 889,000 283,400 - 1,172,400 Economic Development - 119,200 - 119,200 Transfers Out - - - - TOTAL COMMUNITY DEVELOPMENT FUND 2,565,800 1,487,500 - 4,053,300 C7 CITY OF CHINO HILLS FISCAL YEAR 2016-17 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL COMMUNITY SERVICES FUND Community Services 2,840,800 3,294,800 8,000 6,143,600 TOTAL COMMUNITY SERVICES FUND 2,840,800 3,294,800 8,000 6,143,600 PASS THROUGH FUND Community Development Administration - 200,400 - 200,400 Building Services - 40,000 - 40,000 Development Services - 1,023,600 - 1,023,600 Engineering Services - 53,600 - 53,600 TOTAL PASS THROUGH FUND - 1,317,600 - 1,317,600 SPECIAL REVENUE FUNDS SOLID WASTE FUND Refuse and Recycling Programs - 4,910,900 - 4,910,900 TOTAL SOLID WASTE FUND - 4,910,900 - 4,910,900 LANDSCAPE AND LIGHTING DISTRICT FUNDS Los Serranos Lighting District - 22,100 - 22,100 Parks and Landscape Maintenance 1,153,900 6,679,500 335,400 8,168,800 Vellano Landscape and Lighting District - 193,800 37,100 230,900 Vila Borba Community Facilities District - 279,400 - 279,400 Transfers Out - - 1,204,400 1,204,400 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 1,153,900 7,174,800 1,576,900 9,905,600 GAS TAX FUND Special Gas Tax 628,800 951,000 5,000 1,584,800 Transfers Out - - - - TOTAL GAS TAX FUND 628,800 951,000 5,000 1,584,800 MEASURE I TRANSPORTATION SALES TAX Administrative Overhead - 64,800 - 64,800 Transfers Out - - 1,629,000 1,629,000 TOTAL MEASURE I FUND - 64,800 1,629,000 1,693,800 AIR QUALITY IMPROVEMENT FUND Air Quality Project - 600 - 600 TOTAL AIR QUALITY IMPROVEMENT FUND - 600 - 600 DEVELOPMENT FEE FUNDS Development Fees - 10,654,700 - 10,654,700 Transfers Out - - 4,172,800 4,172,800 TOTAL DEVELOPMENT FEE FUNDS - 10,654,700 4,172,800 14,827,500 COMMUNITY DEVELOPMENT BLOCK GRANT FUND CDBG Program 23,000 524,500 - 547,500 TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND 23,000 524,500 - 547,500 C8 CITY OF CHINO HILLS FISCAL YEAR 2016-17 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL SPECIAL REVENUE FUNDS(continued) MISCELLANEOUS SPECIAL REVENUE FUNDS Citizen's Option For Public Safety - 100,000 - 100,000 Street Sweeping - 337,200 - 337,200 Sleepy Hollow Road Improvement Fund - 400 - 400 Transfers Out - - 4,582,000 4,582,000 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS - 437,600 4,582,000 5,019,600 ENTERPRISE FUNDS WATER UTILITY FUND Water Utility 2,863,700 19,692,400 866,000 23,422,100 Storm System Maintenance 24,500 13,800 - 38,300 Community Services-Water Conservation - 2,600 - 2,600 Street Maintenance 84,100 2,400 - 86,500 Finance -Utility Customer Services 466,100 314,900 - 781,000 Transfers Out - - 4,764,100 4,764,100 TOTAL WATER UTILITY FUND 3,438,400 20,026,100 5,630,100 29,094,600 SEWER UTILITY FUND Sewer Utility 1,103,500 7,082,700 108,500 8,294,700 Storm System Maintenance 164,200 57,600 - 221,800 Transfers Out - - 243,400 243,400 TOTAL SEWER UTILITY FUND 1,267,700 7,140,300 351,900 8,759,900 INTERNAL SERVICE FUNDS EQUIPMENT MAINTENANCE FUND Equipment Maintenance Services 451,000 560,500 38,500 1,050,000 TOTAL EQUIPMENT MAINTENANCE FUND 451,000 560,500 38,500 1,050,000 INFORMATION TECHNOLOGY FUND Information Technology Services 587,200 875,700 1,203,100 2,666,000 TOTAL INFORMATION TECHNOLOGY FUND 587,200 875,700 1,203,100 2,666,000 CAPITAL PROJECTS FUNDS Capital Improvement Program - - 19,199,500 19,199,500 Community Facilities Districts - - 2,895,000 2,895,000 TOTAL CAPITAL PROJECTS FUNDS - - 22,094,500 22,094,500 AGENCY FUNDS Community Facilities Districts Funds - 6,498,400 - 6,498,400 Assessment District Funds - 404,500 - 404,500 Transfers Out - - 1,768,400 1,768,400 TOTAL AGENCY FUNDS - 6,902,900 1,768,400 8,671,300 C9 CITY OF CHINO HILLS FISCAL YEAR 2016-17 SUMMARY OF EXPENDITURES BY FUND TYPE OPERATIONS AND CAPITAL FUND PERSONNEL MAINTENANCE OUTLAY TOTAL SUB-TOTAL ALL FUNDS 22,234,200 87,141,500 51,135,600 160,511,300 LESS : INTERFUND TRANSACTIONS - (15,277,000) - (15,277,000) TRANSFERS OUT - - (26,114,100) (26,114,100) TOTAL ALL FUNDS 22,234,200 71,864,500 25,021,500 119,120,200 di0 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 SUMMARY OF EXPENDITURES BY OBJECT TYPE FY 2015-16 FY 2016-17 Adopted/ Adjusted Adopted Percent Budget Budget Change PERSONNEL 1010 Regular Salaries 10,828,100 11,273,000 4.1% 1015 Part-time/Seasonal Wages 1,161,600 1,136,600 (2.2%) 1020 Overtime Salaries 127,700 130,200 2.0% 1540 Fringe Benefits 9,332,800 9,694,400 3.9% TOTAL PERSONNEL 21,450,200 22,234,200 3.7% OPERATING EXPENSES 2010 Memberships and Certifications 84,000 83,600 (0.5%) 2015 Conf., Meetings, and Training 156,800 145,500 (7.2%) 2030 Uniforms 79,200 72,300 (8.7%) 3010 Legal Services 660,900 604,700 (8.5%) 3020 Financial Services 454,100 494,900 9.0% 3025 Medical Services 19,200 18,000 (6.3%) 3030 Development Professional Svcs 1,595,000 1,100,000 (31.0%) 3090 Professional Services 931,400 807,700 (13.3%) 3105 Temporary Employee Services 29,700 43,800 47.5% 3110 Computer Services 327,200 278,900 (14.8%) 3115 IT Service Charges 1,633,400 1,860,200 13.9% 3135 Special Studies 71,400 - (100.0%) 3140 Refuse Contract 4,823,700 4,920,000 2.0% 3155 Recreation Program Instructors 350,000 365,000 4.3% 3165 Sewer Treatment Services 4,656,800 4,970,600 6.7% 3166 Green River Services 6,600 7,700 16.7% 3170 Police Services 11,891,000 11,759,100 (1.1%) 3172 Parking Fine Processing Services 126,200 124,800 (1.1%) 3173 Animal Control Services 173,900 187,800 8.0% 3180 Crossing Guard Services 62,700 63,200 0.8% 3190 Contractual Services 2,336,300 2,304,900 (1.3%) 4010 Legal Advertising 27,800 38,400 38.1% 4015 Advertising and Promotion 196,600 205,200 4.4% 4025 Election Expense 300 40,200 N/A 4030 Printing and Photocopy Services 124,100 131,300 5.8% 4035 Postage and Express Delivery 213,800 215,800 0.9% 4110 Liability Insurance 586,900 1,186,300 102.1% 4115 Fire and Casualty Insurance 352,400 370,100 5.0% 4125 Surety Bond 2,300 2,200 (4.3%) 4130 Workers' Compensation Ins. 375,200 532,700 42.0% 4140 Unemployment Insurance 10,000 15,000 50.0% 4245 Traffic Signs 26,500 33,400 26.0% 4310 Fuel 237,300 234,800 (1.1%) 4315 Automotive Parts and Supplies 8,000 8,000 0.0% 4410 Chemical Supplies 141,200 155,700 10.3% 4420 Computer Hardware/Software 46,100 29,100 (36.9%) C11 CITY OF CHINO HILLS FISCAL YEAR 2016-17 SUMMARY OF EXPENDITURES BY OBJECT TYPE FY 2015-16 FY 2016-17 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 4430 Small Equipment and Tools 120,400 105,500 (12.4%) 4440 Office Supplies 65,000 64,200 (1.2%) 4445 Special Parts and Supplies 327,500 390,900 19.4% 4450 Reference Materials and Svcs 17,800 21,400 20.2% 5010 Parks and Landscape 2,395,800 2,216,100 (7.5%) 5012 Tree Maintenance 597,400 576,600 (3.5%) 5020 Building and Structure Maint. 113,100 114,200 1.0% 5021 Custodial Services 361,000 385,800 6.9% 5025 Office Equipment Maintenance 152,800 209,900 37.4% 5035 Vehicle Maintenance 200,000 200,000 0.0% 5040 Communication Equipment Maint. 500 500 0.0% 5045 Graffiti Removal Services 10,000 10,200 2.0% 5110 Street Repair and Maintenance 156,000 156,000 0.0% 5111 Street Sweeping 239,900 239,900 0.0% 5112 Pavement Striping 3,000 3,000 0.0% 5115 Traffic Signal Maintenance 125,000 138,600 10.9% 5220 Water Lines and Mains Maint. 137,000 130,000 (5.1%) 5225 Meter Maintenance 45,100 37,000 (18.0%) 5235 Distribution Plant Maintenance 215,000 215,000 0.0% 5310 Sanitary Sewer Line Maintenance 25,000 25,000 0.0% 5315 Storm Sewer Line Maintenance 2,000 5,000 150.0% 5490 Other Structural Repair& Maint. 88,100 106,000 20.3% 5590 Equipment Maintenance 232,600 236,800 1.8% 5610 Facilities Rental 12,600 10,600 (15.9%) 5620 Vehicle& Equip Service Charges 1,220,000 1,276,500 4.6% 5625 Equipment Rental 8,500 9,500 11.8% 5690 Other Rental 8,000 6,300 (21.3%) 6010 Water 8,184,600 5,194,700 (36.5%) 6011 Water Joint Venture Fixed Costs 1,165,400 1,173,700 0.7% 6012 Water Cost-Water Master 500,000 500,000 0.0% 6013 Water Cost-Chino Basin Desalter 3,802,400 3,956,700 4.1% 6014 Water Cost-Recycled 703,500 820,000 16.6% 6015 Electricity 616,600 632,700 2.6% 6016 Water Cost-Recharge to Basin 474,000 517,000 9.1% 6020 Streetlight Power 785,000 765,900 (2.4%) 6025 Water Pumping Power 1,000,000 1,100,000 10.0% 6030 Gas 19,500 19,500 0.0% 6035 Telephone 151,200 164,300 8.7% 6050 Cable Television 9,200 9,000 (2.2%) 7010 Interest Payments 3,228,000 2,653,900 (17.8%) 7015 Principal Payments 27,190,400 13,740,900 (49.5%) 7030 Assessment District Credits 1,483,700 1,345,000 (9.3%) 7033 Parks and Recreation Facilities Fees Credits - 457,800 100.0% C12 CITY OF CHINO HILLS FISCAL YEAR 2016-17 SUMMARY OF EXPENDITURES BY OBJECT TYPE FY 2015-16 FY 2016-17 Adopted/ Adjusted Adopted Percent Budget Budget Change OPERATING EXPENSES (continued) 7034 Quimby In-Lieu Fees Credits - 163,900 100.0% 7046 Taxes and Assessments 4,800 4,900 2.1% 7050 Debt Issue Expense 299,000 - (100.0%) 7220 Administrative Overhead 9,440,000 9,215,600 (2.4%) 7225 Departmental Overhead 2,554,800 2,924,700 14.5% 7415 Special Departmental Expense 87,200 106,300 21.9% 7610 Uncollectible Accounts 27,500 25,200 (8.4%) 7710 Developer Reimb.Agreements 252,100 259,700 3.0% 7911 Public Works Construction 473,600 360,900 (23.8%) 7950 Settlement and Judgements - 560,000 100.0% 7985 NPDES Permit Costs 161,000 167,800 4.2% TOTAL OPERATING EXPENSES 102,310,600 87,141,500 (14.8%) CAPITAL OUTLAY 8030 Buildings 304,500 347,300 14.1% 8040 Improvements Other Than Bldgs 3,170,200 4,123,500 30.1% 8050 Office Furniture and Equipment 326,900 1,211,100 270.5% 8060 Vehicles and Equipment 284,800 55,900 (80.4%) 8110 Streets Facilities 13,750,900 10,243,600 (25.5%) 8115 Traffic Signals 10,000 50,000 400.0% 8210 Sanitary Sewer Lines&Facilities 2,016,700 470,600 (76.7%) 8310 Storm Sewer Lines 396,200 325,000 (18.0%) 8410 Water Lines and Mains 1,953,000 335,300 (82.8%) 8420 Water Meters 126,000 866,000 587.3% 8450 Water Supply Facilities 3,419,500 6,993,200 104.5% TOTAL CAPITAL OUTLAY 25,758,700 25,021,500 (2.9%) Transfers Out 51,150,900 26,114,100 (48.9%) TOTAL BUDGET 200,670,400 160,511,300 (20.0%) Less: Interfund Transactions and Transfer Out (65,999,100) (41,391,100) (37.3%) NET BUDGET 134,671,300 119,120,200 (11.5%) C13 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 EQUIPMENT PURCHASES DEPARTMENT ACCOUNT AMOUNT CITY MANAGER Capital Outlay Electronic Community Message Board 001-0300-888-8040 $ 40,000 Entry Monument Signage 001-0300-888-8040 15,000 COMMUNITY SERVICES Capital Outlay Office Furniture for McCoy Office reconfiguration 003-0900-888-8050 8,000 FINANCE Capital Outlay Enterprise Resource Planning Software (ERP) 552-2520-888-8050 1,114,600 Information Technology Infrastructure Upgrades(Cisco equipment) 552-2520-888-8050 39,500 Enterprise-level Firewall Upgrade (Palo Alto Equipment) 552-2520-888-8050 34,000 Monitor Upgrades(57-24" Monitors) 552-2520-888-8050 15,000 PUBLIC WORKS Replacement Vehicle 2017 Sierra 1500, Double Cab 4X4, Replace Vehicle#5050 See Note 1 47,000 Capital Outlay Community Center Security Cameras (15) 001-2510-888-8030 30,000 Flail Mower(Parks& Landscape) 030-8400-888-8060 8,900 GRAND TOTAL $ 1,352,000 Note 1: 501-8120-888-8060 8,500 551-8200-888-8060 38,500 47,000 C14 25 .15191 ANNIVERSARY nit. CITY OF CHINO HILLS i // a I 25 YEARS OF EXCELLENCE . .24-',..r,,:-..:-., ; ^1 :ham _ — mit _ i ` �-Y ,- � ,.: • ter. . .. _S ' ' � 1 s�- - �. gisli i v Five Year Outlook Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 GENERAL FUND Revenue(Operating) 37,952,400 39,354,400 40,432,100 41,596,300 42,736,900 Appropriations(Operating) (30,419,100) (31,166,100) (32,433,100) (33,011,600) (34,383,600) Transfer in 92,200 56,200 57,900 59,700 61,500 Subsidy to Landscape and Lighting District Funds (355,200) (732,800) (1,916,900) (1,959,400) (1,638,100) Obligation to Landscaping and Lighting District Funds (292,500) (741,900) (684,300) (475,800) (286,600) Transfer out to Recreation Fund (4,762,100) (4,891,300) (4,981,900) (5,052,900) (5,217,500) Transfer to Capital Projects Fund (335,900) - Subsidy to Street Sweeping Fund - (137,700) (149,400) (158,700) (168,700) Revenues over/(under) appropriations(Operating) 1,879,800 1,740,800 324,400 997,600 1,103,900 Appropriations(Unrestricted) - - - - - Fund Balance Adjustment 324,600 - - - - Beginning Fund Balance(Unrestricted) 19,489,048 21,693,448 23,434,248 23,758,648 24,756,248 Ending Fund Balance(Unrestricted) 21,693,448 23,434,248 23,758,648 24,756,248 25,860,148 Revenue (Restricted) 157,200 151,200 151,200 151,200 151,200 Appropriation (Restricted)source (1,100) (1,100) (1,100) (1,100) (1,100) Transfer to Capital Projects Fund (2,004,300) - - - - Beginning Fund Balance(Restricted) 5,904,300 4,056,100 4,206,200 4,356,300 4,506,400 Ending Fund Balance(Restricted) 4,056,100 4,206,200 4,356,300 4,506,400 4,656,500 TOTAL GENERAL FUND ENDING FUND BALANCE 25,749,549 27,640,448 28,114,948 29,262,648 30,516,648 COMMUNITY DEVELOPMENT FUND Revenues 5,122,500 5,276,200 5,434,500 5,597,600 5,765,600 Appropriations (4,053,300) (4,158,000) (4,335,900) (4,512,100) (4,695,700) Revenues over/(under)appropriations 1,069,200 1,118,200 1,098,600 1,085,500 1,069,900 Beginning Fund Balance 651,915 1,721,115 2,839,315 3,937,915 5,023,415 COMMUNITY DEVELOPMENT FUND ENDING FUND BALANCE 1,721,115 2,839,315 3,937,915 5,023,415 6,093,315 RECREATION FUND Revenues 1,381,500 1,422,800 1,465,500 1,509,300 1,554,600 Appropriations (6,143,600) (6,314,100) (6,447,400) (6,562,200) (6,772,100) Revenues over/(under)appropriations (4,762,100) (4,891,300) (4,981,900) (5,052,900) (5,217,500) Transfer from General Fund 4,762,100 4,891,300 4,981,900 5,052,900 5,217,500 Beginning Fund Balance - - - - - RECREATION FUND ENDING FUND BALANCE - - - - - LIABILITY INSURANCE STABILIZATION FUND Revenues - - - - - Appropriations - - - - - Revenues over/(under)appropriations - - - - - Beginning Fund Balance 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 LIABILITY INSURANCE STABILIZATION ENDING ENDING FUND BALANCE 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 D1 CITY OF CHINO HILLS FISCAL YEAR 2016-17 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 PASS-THROUGH FUND Revenues 1,317,600 1,352,000 1,391,100 1,431,400 1,472,900 Appropriations (1,317,600) (1,352,000) (1,391,100) (1,431,400) (1,472,900) Revenues over/(under)appropriations - - - - - Beginning Fund Balance - - - - - PASS-THROUGH FUND ENDING FUND BALANCE - - - - - SPECIAL REVENUE FUNDS GAS TAX FUND Revenues 1,644,900 1,662,000 1,651,500 1,653,200 1,654,300 Appropriations (1,584,800) (1,630,500) (1,739,200) (1,763,300) (1,914,000) Revenues over/(under)appropriations 60,100 31,500 (87,700) (110,100) (259,700) Beginning Fund Balance 3,025,161 3,085,261 3,116,761 3,029,061 2,918,961 GAS TAX FUND ENDING FUND BALANCE 3,085,261 3,116,761 3,029,061 2,918,961 2,659,261 MEASURE I FUND Revenues 1,234,000 1,277,700 1,310,600 1,349,800 1,390,000 Appropriations (64,800) (49,900) (51,000) (44,600) (38,900) Revenues over/(under)appropriations 1,169,200 1,227,800 1,259,600 1,305,200 1,351,100 Transfer out to Capital Projects Fund (1,629,000) (1,255,000) (1,230,000) (1,225,000) (1,200,000) Beginning Fund Balance 933,361 473,561 446,361 475,961 556,161 MEASURE I ENDING FUND BALANCE 473,561 446,361 475,961 556,161 707,261 AIR QUALITY IMPROVEMENT FUND Revenues 103,700 106,600 108,100 110,300 112,500 Appropriations (600) (700) (800) (900) (1,000) Revenues over/(under)appropriations 103,100 105,900 107,300 109,400 111,500 Beginning Fund Balance 303,889 406,989 512,889 620,189 729,589 AIR QUALITY IMPROVEMENT FUND ENDING FUND BALANCE 406,989 512,889 620,189 729,589 841,089 COMMUNITY DEVELOPMENT BLOCK GRANT Revenues 547,500 307,500 307,500 307,500 307,500 Appropriations (547,500) (307,500) (307,500) (307,500) (307,500) Revenues over/(under)appropriations - - - - - Beginning Fund Balance 37 37 37 37 37 COMMUNITY DEVELOPMENT BLOCK GRANT ENDING FUND BALANCE 37 37 37 37 37 SOLID WASTE FUND Revenues 4,910,900 5,058,300 5,210,100 5,366,500 5,527,500 Appropriations (4,910,900) (5,058,300) (5,210,100) (5,366,500) (5,527,500) Revenues over/(under)appropriations - - - - - Beginning Fund Balance - - - - - SOLID WASTE FUND ENDING BALANCE - - - - - D2 CITY OF CHINO HILLS FISCAL YEAR 2016-17 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 SPECIAL REVENUE FUNDS(Continued) LANDSCAPE AND LIGHTING DISTRICT FUNDS Revenues 7,763,900 7,818,800 7,958,000 7,983,200 8,058,900 Appropriations (8,701,200) (10,244,200) (10,672,200) (10,160,200) (9,734,500) Revenues over/(under)appropriations (937,300) (2,425,400) (2,714,200) (2,177,000) (1,675,600) Transfer in 1,469,800 2,662,300 2,499,300 1,861,200 1,284,100 Transfer out to Capital Projects Fund (27,100) - - - - Transfer out (1,177,300) (1,920,400) (1,815,000) (1,385,400) (997,500) Subsidy from General Fund 355,200 732,800 1,916,900 1,959,400 1,638,100 Beginning Fund Balance 3,500,436 3,183,736 2,233,036 2,114,931 2,373,131 LANDSCAPE AND LIGHTING DISTRICT ENDING FUND BALANCE 3,183,736 2,233,036 2,120,036 2,373,131 2,622,231 DEVELOPMENT FEE FUNDS Revenues 25,291,200 15,014,700 10,576,300 3,478,200 3,181,400 Appropriations (10,654,700) (8,605,300) (5,379,800) (1,047,400) (128,300) Revenues over/(under)appropriations 14,636,500 6,409,400 5,196,500 2,430,800 3,053,100 Transfer out to Capital Projects Fund (4,172,800) (4,455,000) (100,000) (50,000) - Fund Balance Adjustment 7,197,300 60,079 136 - - Beginning Fund Balance 30,619,555 48,280,556 50,295,035 55,391,671 57,772,471 DEVELOPMENT FEE FUNDS ENDING FUND BALANCE 48,280,556 50,295,035 55,391,671 57,772,471 60,825,571 MISCELLANEOUS SPECIAL REVENUE FUNDS Revenues 6,116,800 1,515,600 1,420,600 575,100 1,125,500 Appropriations (437,600) (443,600) (457,700) (470,300) (483,800) Revenues over/(under)appropriations 5,679,200 1,072,000 962,900 104,800 641,700 Transfer out to Capital Projects Fund (4,489,800) - - (250,000) - Transfer out (92,200) (56,200) (57,900) (59,700) (61,500) Subsidy from General Fund - 137,700 149,400 158,700 168,700 Beginning Fund Balance 2,742,514 3,839,714 4,993,214 6,047,614 6,001,414 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS ENDING FUND BALANCE 3,839,714 4,993,214 6,047,614 6,001,414 6,750,314 CAPITAL PROJECTS FUNDS Revenues 52,700 69,500 59,200 60,900 62,000 Appropriations - - - - - Revenues over/(under)appropriations 52,700 69,500 59,200 60,900 62,000 Capital Improvement Projects (22,094,500) (7,607,800) (4,635,000) (2,775,000) (13,784,300) Transfer in 19,434,800 7,607,800 4,635,000 2,775,000 13,784,300 Beginning Fund Balance 4,895,771 2,288,771 2,358,271 2,417,471 2,478,371 CAPITAL IMPROVEMENT FUND ENDING FUND BALANCE 2,288,771 2,358,271 2,417,471 2,478,371 2,540,371 D3 CITY OF CHINO HILLS FISCAL YEAR 2016-17 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 WATER UTILITY FUND Revenues 24,340,100 23,715,400 23,637,000 23,650,100 23,658,600 Appropriations (24,330,500) (26,192,500) (26,794,300) (27,100,800) (28,134,300) Revenues over/(under)appropriations 9,600 (2,477,100) (3,157,300) (3,450,700) (4,475,700) Transfer out to Capital Projects Fund (4,764,100) (667,600) - (1,120,000) (8,444,300) Beginning Fund Balance 31,345,815 26,591,315 23,446,615 20,289,315 15,718,615 WATER UTILITY FUND ENDING FUND BALANCE 26,591,315 23,446,615 20,289,315 15,718,615 2,798,615 SEWER UTILITY FUND Revenues 9,027,600 7,880,300 8,119,200 8,396,400 8,693,000 Appropriations (8,516,500) (8,698,000) (9,074,400) (9,269,200) (9,562,600) Revenues over/(under)appropriations 511,100 (817,700) (955,200) (872,800) (869,600) Transfer out to Capital Projects Fund (243,400) (1,080,200) (75,000) - - Beginning Fund Balance 8,567,132 8,834,832 6,936,932 5,906,732 5,033,932 SEWER UTILITY FUND ENDING FUND BALANCE 8,834,832 6,936,932 5,906,732 5,033,932 4,164,332 EQUIPMENT MAINTENANCE FUND Revenues 1,323,100 1,276,900 1,293,500 1,208,700 1,364,600 Appropriations (1,050,000) (1,276,900) (1,293,500) (1,208,700) (1,364,600) Revenues over/(under)appropriations 273,100 - - - - Beginning Fund Balance 3,877,108 4,150,208 4,150,208 4,150,208 4,150,208 EQUIPMENT MAINTENANCE FUND ENDING FUND BALANCE 4,150,208 4,150,208 4,150,208 4,150,208 4,150,208 INFORMATION TECHNOLOGY FUND Revenues 2,668,900 2,016,500 2,049,000 1,795,700 1,813,700 Appropriations (2,666,000) (2,016,500) (2,049,000) (1,795,700) (1,813,700) Revenues over/(under)appropriations 2,900 - - - - Beginning Fund Balance 34 2,934 2,934 2,934 2,934 INFORMATION TECHNOLOGY FUND ENDING FUND BALANCE 2,934 2,934 2,934 2,934 2,934 AGENCY FUNDS Revenues 8,041,700 7,735,800 7,417,700 7,218,200 6,967,000 Appropriations (6,902,900) (6,818,000) (6,523,300) (6,278,100) (6,097,100) Revenues over/(under)appropriations 1,138,800 917,800 894,400 940,100 869,900 Transfer out to Capital Projects Fund (1,533,100) (150,000) (3,230,000) (130,000) (4,140,000) Transfer out (235,300) - - - - Beginning Fund Balance 27,592,963 26,963,363 27,731,163 25,395,563 26,205,663 AGENCY FUNDS ENDING FUND BALANCE 26,963,363 27,731,163 25,395,563 26,205,663 22,935,563 D4 CITY OF CHINO HILLS FISCAL YEAR 2016-17 FIVE YEAR SUMMARY OUTLOOK BY FUND FUND NAME FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 TOTAL ALL FUNDS Revenues 138,998,200 123,012,200 119,992,700 113,439,600 115,597,700 Appropriations (112,302,700) (114,333,200) (114,161,400) (110,331,600) (112,433,200) Revenues over/(under)appropriations 26,695,500 8,679,000 5,831,300 3,108,000 3,164,500 Capital Improvement Projects (22,094,500) (7,607,800) (4,635,000) (2,775,000) (13,784,300) Transfer out to Capital Projects Fund (19,199,500) (7,607,800) (4,635,000) (2,775,000) (13,784,300) Subsidy to Landscape and Lighting District Funds (355,200) (732,800) (1,916,900) (1,959,400) (1,638,100) Subsidy to Street Sweeping Fund - (137,700) (149,400) (158,700) (168,700) Transfer out to Recreation Fund (4,762,100) (4,891,300) (4,981,900) (5,052,900) (5,217,500) Subsidy/Transfer in from General Fund 5,117,300 5,761,800 7,048,200 7,171,000 7,024,300 Transfer in 20,996,800 10,326,300 7,192,200 4,695,900 15,129,900 Transfer out (1,797,300) (2,718,500) (2,557,200) (1,920,900) (1,345,600) Fund Balance Adjustment 7,521,900 60,079 136 - - Beginning Fund Balance 144,549,040 156,671,940 157,803,219 158,994,550 159,327,550 TOTAL ALL FUNDS ENDING FUND BALANCE 156,671,940 157,803,219 158,999,655 159,327,550 148,707,750 D5 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 THROUGH 2020-21 ADDITIONS/DELETIONS OF FULL-TIME POSITIONS DEPARTMENT FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 Legislative - - - - - City Manager (1) - - - - Community Development - - - - - Community Services - - - - - Engineering - - - - - Finance - - - - - Public Works 2 - - - - Public Safety(a) - - - - - TOTAL 1 - - - (a) Law Enforcement staffing will be evaluated annually during the annual budget process. D6 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 THROUGH 2020-21 DEVELOPMENT ASSUMPTIONS FISCAL RESIDENTIAL GENERAL NEIGHBORHOOD BUSINESS OFFICE FREEWAY LIGHT YEARLY YEAR UNITS COMMERCIAL COMMERCIAL PARK COMMERCIAL COMMERCIAL INDUSTRIAL TOTAL* 2016-17 780 56,779 - - - - 100,300 157,079 2017-18 571 170,000 10,546 12,103 - 155,600 - 348,249 2018-19 430 - - - - 6,500 - 6,500 2019-20 179 - - 20,000 - - - 20,000 2020-21 214 45,000 - 33,000 - 16,000 - 94,000 TOTAL 2,174 271,779 10,546 65,103 - 178,100 100,300 625,828 All commercial figures are in square feet. All estimates are based on Permit Issuance Date--not completion date. *Yearly totals do not include residential units. D7 4.. City of Chino Hills This page intentionally left blank. D8 Return to Table of Contents LEGISLATIVE City Council City Attorney City Clerk CITY OF CHINO HILLS FIVE YEAR OUTLOOK PROGRAM HIGHLIGHTS & OBJECTIVES LEGISLATIVE First I Second I Third I Fourth I Fifth 2016-17 I 2017-18 I 2018-19 I 2019-20 I 2020-21 Implement an electronic Agenda X Management Process. Update Records Management Handbook and Retention Schedules and provide staff X X X training. Conduct a Municipal Election. X X X Update Conflict of Interest Code. X X X Monitor and coordinate compliance with X X AB1234 (Ethics Training). Develop an updated City Council Candidate X X Handbook. Assist Departments with Records X X X X X Management needs. Refine and adapt records management program to meet evolving needs of City X X X X X Departments and to utilize new technologies as appropriate. Expand the number of document types X X X X X available to the public on the City's website. Cross train City Clerk staff on various duties within the department, e.g., Passports, including paperwork and photos; website uploading; video streaming of City Council X X X X X Meetings; City Council clerical support; scanning and indexing documents into Laserfiche; filing, etc. Initiate additional scanning projects in various City Departments to help reduce the volume X X X X X of records stored in off-site storage. Review and Update the Contract Compliance X X Manual. D10 CITY OF CHINO HILLS FIVE YEAR OUTLOOK PROGRAM HIGHLIGHTS & OBJECTIVES LEGISLATIVE First I Second I Third I Fourth I Fifth 2016-17 I 2017-18 I 2018-19 I 2019-20 I 2020-21 Develop and implement electronic voting X system for Council Chambers. Implement Electronic Statement of Economic X Interest filing system. Review and codify remaining County X Ordinances into City Municipal Code. D11 LEGISLATIVE FIVE YEAR OPERATING PROGRAM SIGNIFICANT CHANGES DEPARTMENT/ACTIVITY FY 2016-17 City Clerk • Conduct a Municipal Election. • Update Conflict of Interest Code. • Update Records Management Handbook and Retention Schedules. • Implement Electronic Agenda Management System. • Electronic Voting System in Council Chambers. FY 2017-18 City Clerk • Update City Council Candidate Handbook. • Monitor and coordinate compliance with AB 1234 (Ethics Training). • Review and Update Contract Compliance Manual. • Open Public Portal to City records on Website. • Update Municipal Code to codify remaining County Ordinances. FY 2018-19 City Clerk • Conduct a Municipal Election. • Update Conflict of Interest Code. • Update Records Management Handbook and Retention Schedules. • Implement Electronic Statement of Economic Interest Filing System. FY 2019-20 City Clerk • Update City Council Candidate Handbook. • Monitor and Coordinate Compliance with AB1234 (Ethics Training). • Review and Update Contract Compliance Manual. FY 2020-21 City Clerk • Conduct a Municipal Election. • Update Conflict of Interest Code. • Update Records Management Handbook and Retention Schedules. D12 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2016-17 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 LEGISLATIVE CITY COUNCIL Personnel 211,100 217,500 224,100 230,900 237,900 Operations and Maintenance 72,100 74,300 76,600 78,900 81,300 Capital Outlays 0 0 0 0 0 TOTAL CITY COUNCIL 283,200 291,800 300,700 309,800 319,200 CITY ATTORNEY Personnel 0 0 0 0 0 Operations and Maintenance 350,000 360,500 371,400 382,600 394,100 Capital Outlays 0 0 0 0 0 TOTAL CITY ATTORNEY 350,000 360,500 371,400 382,600 394,100 CITY CLERK Personnel 1,041,300 1,072,600 1,104,800 1,138,000 1,172,200 Operations and Maintenance 219,800 168,300 213,000 173,700 218,900 Capital Outlays 0 0 0 0 0 TOTAL CITY CLERK 1,261,100 1,240,900 1,317,800 1,311,700 1,391,100 TOTAL LEGISLATIVE 1,894,300 1,893,200 1,989,900 2,004,100 2,104,400 D13 City of Chino Hills This page intentionally left blank. D14 Return to Table of Contents CITY MANAGER Administration Code Enforcement Community Relations Contract Services Emergency Preparedness Human Resources Public Safety Risk Management D15 CITY OF CHINO HILLS FIVE YEAR OUTLOOK PROGRAM HIGHLIGHTS & OBJECTIVES CITY MANAGER First I Second I Third I Fourth I Fifth 2016-17 I 2017-18 I 2018-19 I 2019-20 I 2020-21 Evaluate animal care and control contract. X Evaluate the City's risk management/liability X coverage program. Develop City of Chino Hills application for mobile X technology. Continue development of the 25th Anniversary X marketing materials. Redesign City website. X Implement Audio / Visual maintenance and X X repairs tracking system. Continue to implement and train departments on X the use of the City-wide photo archive. Continue Peyton corridor outreach for Phase 3 X English Channel. Update City-printed materials. X X State of the City Address. X X X X X Create trails pages and maps on City's website. X Create a "map me" interactive trails component. X Incorporate 50th Anniversary of the Vietnam War X X X into City events. Update emergency operations plan. X Implement new employee application tracking X system. D16 CITY OF CHINO HILLS FIVE YEAR OUTLOOK PROGRAM HIGHLIGHTS & OBJECTIVES CITY MANAGER First I Second I Third I Fourth I Fifth 2016-17 I 2017-18 I 2018-19 I 2019-20 I 2020-21 Revise new employee orientation process. X Revise employee performance evaluation X process. Maintain Affordable Care Act compliance. X X X X X Evaluate the City's Workers' Compensation X insurance program. Evaluate the Equal Employment Opportunity X Program (EEOP) reporting program. Review off-site backup for all employee records X and other vital records. Conduct labor negotiations with employee groups. X Maintain Healthy Workplace Healthy Family Act X X X X X compliance. Review Cafeteria 125 Plan. X Implement enhanced employee health and safety X fair. Conduct City Hall evacuation drills annually. X X X X X D17 CITY MANAGER FIVE YEAR OPERATING PROGRAM SIGNIFICANT CHANGES DEPARTMENT/ACTIVITY FY 2016-17 Administration • Evaluate the City's risk management/liability coverage program. Community Relations • Development of a City of Chino Hills application for mobile technology. • Continue development of the 25th Anniversary marketing materials. • Implement Audio / Visual maintenance and repairs tracking system. • Continue to implement and train departments on the use of the City-wide photo archive. • Continue Peyton Corridor Outreach for Phase 3 English Channel. • Update City-printed materials. • State of the City Address. • Create trails pages and maps on the City's website. • Incorporate the 50th Anniversary of the Vietnam War into City events. Human Resources • Implement new employee application tracking system. • Revise new employee orientation process. • Revise employee performance evaluation process. • Maintain Affordable Care Act compliance. • Evaluate the City's Workers' Compensation insurance program. • Evaluate the Equal Employment Opportunity (EEOP) reporting program. • Review off-site backup for all employee records and other vital records. • Maintain Healthy Workplace Healthy Family Act compliance. • Review Cafeteria 125 Plan. • Implement enhanced health and safety fair. • Conduct City Hall evacuation drills annually. FY 2017-18 Administration • Evaluate animal care and control contract. Community Relations • Implement AV maintenance and repairs tracking system. • State of the City Address. • Create a "map me" interactive trails component. • Incorporate the 50th Anniversary of the Vietnam War into City events. D18 CITY MANAGER FIVE YEAR OPERATING PROGRAM SIGNIFICANT CHANGES DEPARTMENT/ACTIVITY Emergency Preparedness • Update emergency operations plan. Human Resources • Maintain Affordable Care Act compliance. • Conduct labor negotiations with employee groups. • Maintain Healthy Workplace Healthy Family Act compliance. • Conduct City Hall evacuation drills annually. FY 2018-19 Community Relations • Redesign City website. • State of the City Address. • Incorporate the 50th Anniversary of the Vietnam War into City events. Human Resources • Maintain Affordable Care Act compliance. • Maintain Healthy Workplace Healthy Family Act compliance. • Conduct City Hall evacuation drills annually. FY 2019-20 Community Relations • Update City-printed materials. • State of the City Address. Human Resources • Maintain Affordable Care Act compliance. • Maintain Healthy Workplace Healthy Family Act compliance. • Conduct City Hall evacuation drills annually. FY 2020-21 Community Relations • State of the City Address. D19 CITY MANAGER FIVE YEAR OPERATING PROGRAM SIGNIFICANT CHANGES DEPARTMENT/ACTIVITY Human Resources • Maintain Affordable Care Act compliance. • Maintain Healthy Workplace Healthy Family Act compliance. • Conduct City Hall evacuation drills annually. D20 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2016-17 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 CITY MANAGER ADMINISTRATION Personnel 719,400 741,000 763,300 786,200 809,800 Operations and Maintenance 1,113,600 1,095,700 1,127,900 1,144,500 1,178,300 Capital Outlays 55,000 56,700 58,500 60,300 62,200 TOTAL ADMINISTRATION 1,888,000 1,893,400 1,949,700 1,991,000 2,050,300 CODE ENFORCEMENT Personnel 606,800 625,100 643,900 663,300 683,200 Operations and Maintenance 10,900 11,300 11,700 12,100 12,500 Capital Outlays 0 0 0 0 0 TOTAL CODE ENFORCEMENT 617,700 636,400 655,600 675,400 695,700 COMMUNITY RELATIONS Personnel 560,800 577,700 595,100 613,000 631,400 Operations and Maintenance 116,500 120,000 123,600 127,400 131,300 Capital Outlays 0 0 0 0 0 TOTAL COMMUNITY RELATIONS 677,300 697,700 718,700 740,400 762,700 CONTRACT SERVICES Personnel 0 0 0 0 0 Operations and Maintenance 5,107,200 5,260,500 5,418,400 5,581,000 5,748,500 Capital Outlays 0 0 0 0 0 TOTAL CONTRACT SERVICES 5,107,200 5,260,500 5,418,400 5,581,000 5,748,500 EMERGENCY PREPAREDNESS Personnel 106,000 109,200 112,500 115,900 119,400 Operations and Maintenance 134,800 138,900 143,100 147,400 151,900 Capital Outlays 0 0 0 0 0 TOTAL EMERGENCY PREPAREDNESS 240,800 248,100 255,600 263,300 271,300 HUMAN RESOURCES Personnel 350,900 361,500 372,400 383,600 395,200 Operations and Maintenance 112,200 115,600 119,100 122,700 126,400 Capital Outlays 0 0 0 0 0 TOTAL HUMAN RESOURCES 463,100 477,100 491,500 506,300 521,600 PUBLIC SAFETY Personnel 0 0 0 0 0 Operations and Maintenance 12,061,900 12,422,500 12,793,900 13,176,500 13,570,500 Capital Outlays 0 0 0 0 0 TOTAL PUBLIC SAFETY 12,061,900 12,422,500 12,793,900 13,176,500 13,570,500 RISK MANAGEMENT Personnel 61,200 63,100 65,000 67,000 69,100 Operations and Maintenance 2,166,500 2,230,200 2,295,900 2,363,500 2,433,200 Capital Outlays 0 0 0 0 0 TOTAL RISK MANAGEMENT 2,227,700 2,293,300 2,360,900 2,430,500 2,502,300 TOTAL CITY MANAGER 23,283,700 23,929,000 24,644,300 25,364,400 26,122,900 D21 City of Chino Hills This page intentionally left blank. D22 Return to Table of Contents COMMUNITY DEVELOPMENT Administration Building Services Development Services Economic Development D23 CITY OF CHINO HILLS FIVE YEAR OUTLOOK PROGRAM HIGHLIGHTS & OBJECTIVES COMMUNITY DEVELOPMENT I First I Second I Third I Fourth I Fifth 2016-17 2017-18 2018-19 2019-20 2020-21 Prepare and process Municipal Code amendments X X X X X in compliance with the General Plan. Continue the regular minor updates of the City of X X X X X Chino Hills Municipal Code. Update the sign ordinance. X Update the Fire Hazard Overlay Zone. X Continue the processing of complex development projects and related environmental/planning X X X X X documents. Continue to coordinate with regional agencies X X X X X (SCAG, SANBAG, etc.). Continue to process entitlement and post- X X X X X entitlement applications. Continue to respond to general inquiries regarding X X X X X Development Services. Adoption of new state Building, Plumbing, X X Electrical, Mechanical, and Energy Codes. Continue to process building permit applications. X X X X X Continue to respond to general inquiries regarding X X X X X Building Services. Continue to contract with a Commercial Broker and continue the implementation of the Business X X X X X Retention and Attraction Program. Continue Economic Development marketing efforts. X X X X X Continue to update the Commercial Shopping Center database. X X X X X D24 CITY OF CHINO HILLS FIVE YEAR OUTLOOK PROGRAM HIGHLIGHTS & OBJECTIVES COMMUNITY DEVELOPMENT First I Second I Third I Fourth I Fifth 2016-17 2017-18 2018-19 2019-20 2020-21 Continue ongoing training for staff. X X X 1 X X Develop a strategy for Housing In-Lieu fee funds. 1 X D25 COMMUNITY DEVELOPMENT FIVE YEAR OPERATING PROGRAM SIGNIFICANT CHANGES DEPARTMENT/ACTIVITY FY 2016-17 Administration • Develop a strategy for Housing In-Lieu fee funds. Building Services • Adoption of new state Building, Plumbing, Electrical, Mechanical, and Energy Codes. Development Services • Prepare and process Municipal Code amendments in compliance with the General Plan. • Update the sign ordinance. • Update the Fire Hazard Overlay Zone. Economic Development • Economic Development marketing efforts to keep existing centers fully occupied. • Economic Development efforts to revitalize aging centers. FY 2017-18 Administration • Implement the Housing In-Lieu fee funds strategy. Building Services • Replace aging vehicle. Development Services • Prepare and process Municipal Code amendments in compliance with the General Plan. • Appendix A Economic Development • Economic Development efforts to complete and lease up new retail centers. FY 2018-19 • To be determined FY 2020-21 • To be determined D26 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2016-17 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 COMMUNITY DEVELOPMENT ADMINISTRATION Personnel 702,600 737,800 774,700 813,500 854,200 Operations and Maintenance 855,800 853,600 878,400 900,800 924,200 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 1,558,400 1,591,400 1,653,100 1,714,300 1,778,400 BUILDING SERVICES Personnel 974,200 1,023,000 1,074,200 1,128,000 1,184,400 Operations and Maintenance 469,500 466,600 480,500 496,400 507,900 Capital Outlays 0 0 0 0 0 TOTAL BUILDING SERVICES 1,443,700 1,489,600 1,554,700 1,624,400 1,692,300 DEVELOPMENT SERVICES Personnel 889,000 933,500 980,200 1,029,300 1,080,800 Operations and Maintenance 1,307,000 1,322,700 1,362,500 1,395,200 1,432,800 Capital Outlays 0 0 0 0 0 TOTAL DEVELOPMENT SERVICES 2,196,000 2,256,200 2,342,700 2,424,500 2,513,600 ECONOMIC DEVELOPMENT Personnel 0 0 0 0 0 Operations and Maintenance 119,200 122,800 126,500 130,300 134,300 Capital Outlays 0 0 0 0 0 TOTAL ECONOMIC DEVELOPMENT 119,200 122,800 126,500 130,300 134,300 TOTAL COMMUNITY DEVELOPMENT 5,317,300 5,460,000 5,677,000 5,893,500 6,118,600 D27 City of Chino Hills This page intentionally left blank. D28 Return to Table of Contents COMMUNITY SERVICES Community Development Block Grant Program Community Services D29 CITY OF CHINO HILLS FIVE YEAR OUTLOOK PROGRAM HIGHLIGHTS & OBJECTIVES COMMUNITY SERVICES First I Second I Third I Fourth I Fifth 2016-17 2017-18 2018-19 2019-20 2020-21 Offer major special events to the community; Independence Celebration, concerts, and egg- X X X X X citement events. D30 COMMUNITY SERVICES FIVE YEAR OPERATING PROGRAM SIGNIFICANT CHANGES DEPARTMENT/ACTIVITY FY 2016-17 Community Services • Offer major special events to the community; Independence Celebration, concerts, and egg- citement events. FY 2017-18 Community Services • Offer major special events to the community; Independence Celebration, concerts, and egg- citement events. FY 2018-19 Community Services • Offer major special events to the community; Independence Celebration, concerts, and egg- citement events. FY 2019-20 Community Services • Offer major special events to the community; Independence Celebration, concerts, and egg- citement events. FY 2020-21 Community Services • Offer major special events to the community; Independence Celebration, concerts, and egg- citement events. D31 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2016-17 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 COMMUNITY SERVICES CDBG PROGRAM Personnel 23,000 23,000 23,000 23,000 23,000 Operations and Maintenance 524,500 284,500 284,500 284,500 284,500 Capital Outlays 0 0 0 0 0 TOTAL CDBG PROGRAM 547,500 307,500 307,500 307,500 307,500 COMMUNITY SERVICES Personnel 2,840,800 2,946,900 2,979,700 3,002,700 3,116,900 Operations and Maintenance 3,297,400 3,369,800 3,470,300 3,562,100 3,657,800 Capital Outlays 8,000 0 0 0 0 TOTAL COMMUNITY SERVICES 6,146,200 6,316,700 6,450,000 6,564,800 6,774,700 TOTAL COMMUNITY SERVICES 6,693,700 6,624,200 6,757,500 6,872,300 7,082,200 D32 Return to Table of Contents ENGINEERING Engineering Services D33 CITY OF CHINO HILLS FIVE YEAR OUTLOOK PROGRAM HIGHLIGHTS & OBJECTIVES ENGINEERING First I Second I Third I Fourth I Fifth 2016-17 I 2017-18 I 2018-19 I 2019-20 I 2020-21 Management and implementation of Capital X X X X X Improvement Program. Program Annual Street Improvements Project. X X X X X Construction of Safe Routes to School 3 Project. X Update Policies and Procedures Manual for X Processing Final Maps. Review and update Water Standard Drawings X and Specifications. Construction of Recycled Water Reservoir R-43. X Update Pavement Management Program. X Review and update Roadway and Drainage X Standard Drawings and Specifications. Implement traffic management program. X Construction of Los Serranos ATP Project. X Construction of Domestic Water Reservoir R-18. X Construction of Soquel Canyon Road. X Re-align Woodview Road. X Construction of Woodview Extension. X Construction of Pine Avenue Extension. X Construction of Fairfield Ranch Road Phase II. X Improve Woodview Channel. X D34 ENGINEERING FIVE YEAR OPERATING PROGRAM SIGNIFICANT CHANGES DEPARTMENT/ACTIVITY FY 2016-17 • Management and implementation of Capital Improvement Program. • Program Annual Street Improvements Project. • Construction of Safe Routes to School 3 Project. • Update Policies and Procedures Manual for Processing Final Maps. • Review and update Water Standard Drawings and Specifications. • Construction of Recycled Water Reservoir R-43. • Update Pavement Management Program. • Review and update Roadway and Drainage Standard Drawings and Specifications. • Implement traffic management program. • Construction of Los Serranos ATP Project. FY 2017-18 • Management and implementation of Capital Improvement Program. • Program Annual Street Improvements Project. • Construction of Domestic Water Reservoir R-18. FY 2018-19 • Management and implementation of Capital Improvement Program. • Program Annual Street Improvements Project. • Construction of Soquel Canyon Road. FY 2019-20 • Management and implementation of the Capital Improvement Program. • Program Annual Street Improvements Project. FY 2020-21 • Management and implementation of Capital Improvement Program. • Program Annual Street Improvements Project. • Re-align Woodview Road. • Construction of Woodview Extension. • Construction of Pine Avenue Extension. • Construction of Fairfield Ranch Road Phase II. • Improve Woodview Channel. D35 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2016-17 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 ENGINEERING ENGINEERING Personnel 2,031,300 2,132,900 2,239,600 2,351,600 2,469,200 Operations and Maintenance 517,300 488,400 502,300 503,800 513,200 Capital Outlays 0 0 0 0 0 TOTAL ENGINEERING 2,548,600 2,621,300 2,741,900 2,855,400 2,982,400 TOTAL ENGINEERING 2,548,600 2,621,300 2,741,900 2,855,400 2,982,400 D36 Return to Table of Contents FINANCE Administration Development Program Information Technology Non-Departmental Services Utility Customer Service D37 CITY OF CHINO HILLS FIVE YEAR OUTLOOK PROGRAM HIGHLIGHTS & OBJECTIVES FINANCE First I Second I Third I Fourth I Fifth 2016-17 I 2017-18 I 2018-19 I 2019-20 I 2020-21 Complete a comprehensive Citywide analysis X of internal control procedures. Prepare a Request for Proposal and award a three year contract for Debt Administration X X Services. Upgrade monitors for City staff. X Upgrade to a more robust enterprise-level X firewall solution. Print Management Assessment (Lease New Fleet of Copiers/ Printers, Plotters) and X Implementation — Information Technology. Implement Enterprise Resource Management System (ERP); Human Resources, Finance, X X X X X and Payroll systems upgrade — Information Technology. Replacement of the City's Cisco networking equipment (routers, switches, wireless X X X controllers and wireless access points) — Information Technology. Update the Cost Allocation Study by City 1 )( 1 )( 1 X X staff. Prepare a Request for Proposal and award a X X contract for GASB 45 Services. Prepare a request for Proposal and award a X three year contract for Auditing Services Prepare a Request for Proposal and award a contract to update the Cost Allocation and X User Fee Study. Reevaluate network and wireless bandwidth X needs— Information Technology. D38 CITY OF CHINO HILLS FIVE YEAR OUTLOOK PROGRAM HIGHLIGHTS & OBJECTIVES FINANCE First I Second I Third I Fourth I Fifth 2016-17 I 2017-18 I 2018-19 I 2019-20 I 2020-21 Update the City's aerial imagery with 3" X quality imagery. —Information Technology. D39 FINANCE FIVE YEAR OPERATING PROGRAM SIGNIFICANT CHANGES DEPARTMENT/ACTIVITY FY 2016-17 Administration • Complete a comprehensive Citywide analysis of internal control procedures. • Prepare a Request for Proposal and award a three year contract for Debt Administration Services. • Update the Cost Allocation Study. Information Technology • Implement Enterprise Resource Management System (ERP); Human Resources, Finance, and Payroll systems upgrade (including Utility Billing system). • Print Management Assessment/Implementation. • Phased replacement of the City's networking equipment (i.e., routers, switches, wireless controller and wireless access points). • Upgrade to a more robust enterprise-level firewall solution. • Upgrade monitors for City staff. FY 2017-18 Administration • Prepare a Request for Proposal and award a contract for GASB 45 Services. • Update the Cost Allocation Study. Information Technology • Implement Enterprise Resource Management System (ERP); Human Resources, Finance, and Payroll systems upgrade (including Utility Billing system). • Phased replacement of the City's networking equipment (i.e., routers, switches, wireless controller and wireless access points). FY 2018-19 Administration • Prepare a request for Proposal and award a three year contract for Auditing Services. • Prepare a Request for Proposal and award a contract to update the Cost Allocation and User Fee Study. Information Technology • Implement a Public Safety/EOC Wi-Fi Solution (Parks & Designated City Locations) to Support First Responders. • Phased replacement of the City's networking equipment (i.e., routers, switches, firewall, wireless controller and wireless access points). D40 FINANCE FIVE YEAR OPERATING PROGRAM SIGNIFICANT CHANGES DEPARTMENT/ACTIVITY FY 2019-20 Administration • Prepare a Request for Proposal and award a three year contract for Debt Administration Services. • Update the Cost Allocation Study. Information Technology • Reevaluated network and wireless bandwidth needs. FY 2020-21 Administration • Prepare a Request for Proposal and award a contract for GASB 45 Services. • Update the Cost Allocation Study. Information Technology • Update the City's aerial imagery with 3" quality imagery. • Print Management Assessment/Implementation. D41 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2016-17 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FINANCE ADMINISTRATION Personnel 2,146,400 2,210,800 2,321,400 2,437,500 2,559,400 Operations and Maintenance 560,800 577,700 595,100 613,000 631,400 Capital Outlays 0 0 0 0 0 TOTAL ADMINISTRATION 2,707,200 2,788,500 2,916,500 3,050,500 3,190,800 DEVELOPMENT FEE PROGRAM Personnel 0 0 0 0 0 Operations and Maintenance 18,392,200 16,270,700 12,833,700 8,375,800 7,552,500 Capital Outlays 0 0 0 0 0 TOTAL DEVELOPMENT FEE PROGRAM 18,392,200 16,270,700 12,833,700 8,375,800 7,552,500 INFORMATION TECHNOLOGY Personnel 587,200 616,600 647,400 679,800 713,800 Operations and Maintenance 875,700 824,400 843,300 862,700 882,700 Capital Outlays 1,203,100 575,500 558,300 253,200 217,200 TOTAL INFORMATION TECHNOLOGY 2,666,000 2,016,500 2,049,000 1,795,700 1,813,700 NON-DEPARTMENTAL SERVICES Personnel 0 0 0 0 0 Operations and Maintenance 62,500 64,400 66,400 68,400 70,500 Capital Outlays 0 0 0 0 0 TOTAL NON-DEPARTMENTAL SERVICE: 62,500 64,400 66,400 68,400 70,500 UTILITY CUSTOMER SERVICES Personnel 466,100 489,400 513,900 539,600 566,600 Operations and Maintenance 314,900 324,300 334,000 344,000 354,300 Capital Outlays 0 0 0 0 0 TOTAL UTILITY CUSTOMER SERVICES 781,000 813,700 847,900 883,600 920,900 TOTAL FINANCE 24,608,900 21,953,800 18,713,500 14,174,000 13,548,400 D42 Return to Table of Contents PUBLIC WORKS Administration Equipment Maintenance Facilities Maintenance Parks and Landscape Maintenance Sanitation Maintenance Storm System Maintenance Street Maintenance Water D43 CITY OF CHINO HILLS FIVE YEAR OUTLOOK PROGRAM HIGHLIGHTS &OBJECTIVES PUBLIC WORKS First Second Third Fourth Fifth 2016-17 2017-18 2018-19 2019-20 2020-21 Develop and implement a Storm Drain structures maintenance and operations X program. Develop Sanitation SCADA program. X Develop a capital replacement program for X Parks and Landscape. Design the Maintenance Transfer Facility X at the Pinehurst Park site. Quitclaim and turnover the Lower Los Serranos Channel outlet to the San X X Bernardino County Flood Control District. Develop and implement energy efficient X X X X projects. Identify opportunities for turf removal and X X X X X replacement. Implement FOG Self-Checking program. X X X X X Implement water valve turning program. X X X X X Implement a multi-year Drainage/Flood X X X X X Control Facilities Maintenance Program. Comply with the State Water Resources Control Board water conservation X X X X X mandates. Implement Pressure Control Valve X X X X X Maintenance Program. Identify storm structures for repair. X X X X X Identify sewer lines for repair. X X X X X D44 CITY OF CHINO HILLS FIVE YEAR OUTLOOK PROGRAM HIGHLIGHTS &OBJECTIVES PUBLIC WORKS First Second Third Fourth Fifth 2016-17 2017-18 2018-19 2019-20 2020-21 Complete Water Rate Study and X X X X X implement new Water Rates. Renovate English Springs Park Lake. X Replace the artificial turf in two of the six fields at Community Park each year for X X X three years. Revise the City's Sewer System X Management Plan. Update City's Urban Water Management X Plan. D45 PUBLIC WORKS FIVE YEAR OPERATING PROGRAM SIGNIFICANT CHANGES DEPARTMENT/ACTIVITY FY 2016-17 Administration • None. Equipment • Addition of a full-time Senior Maintenance Worker. Facilities • Addition of a part-time temporary Maintenance Assistant. • Implement Facility Inspection program. • Design a Maintenance Transfer Facility for the Pinehurst Park site. • Develop and begin to implement energy efficient projects. • Implement a capital replacement program for Facilities. Parks and Landscape • Complete the capital replacement program for Parks and Landscape. • Identify areas for turf removal and replacement. Sanitation • Identify sewer lines for repair. • Update SCADA program. Storm Drain • Addition of a part-time Management Analyst II. • Implement a multi-year Drainage/Flood Control Facilities Maintenance Program. • Identify storm structures for repair. • Implement FOG Self-Checking program. Streets • None. Water • Replace "end of useful life" water meters. • Complete Water Rate study. • Implement Pressure Control Valve Maintenance program. • Achieve State Water Resources Control Board required reduction in water use. D46 PUBLIC WORKS FIVE YEAR OPERATING PROGRAM SIGNIFICANT CHANGES DEPARTMENT/ACTIVITY FY 2017-18 Administration • Upgrade or replace work management system. Equipment • None. Facilities • Implement predictive maintenance/capital replacement program. • Implement energy efficiency projects. Parks and Landscape • Identify areas for turf removal and replacement. • Renovate English Springs Park Lake. • Replace artificial turf on two fields at Community Park. Sanitation • Identify sewer lines for repair. Storm Drain • Identify storm structures for repair. Streets • None. Water • Replace "end of useful life" water meters. • Implement new water rates. FY 2018-19 Administration • None. Equipment • None. D47 PUBLIC WORKS FIVE YEAR OPERATING PROGRAM SIGNIFICANT CHANGES DEPARTMENT/ACTIVITY Facilities • Implement demand response energy program. • Initiate process for LEED-EB and Energy Star Certification at Civic Center and Community Center. Parks and Landscape • Replace artificial turf on two fields at Community Park. • Identify areas for turf removal and replacement. Sanitation • Revise the City's Sewer System Management Plan. • Identify sewer lines for repair. Storm Drain • None. Streets • None. Water • None. FY 2019-20 Administration • None. Equipment • None. Facilities • None. Parks and Landscape • Replace artificial turf on two fields at Community Park. • Identify areas for turf removal and replacement. D48 PUBLIC WORKS FIVE YEAR OPERATING PROGRAM SIGNIFICANT CHANGES DEPARTMENT/ACTIVITY Sanitation • Identify sewer lines for repair. Storm Drain • None. Streets • None. Water • Update Urban Water Management Plan. FY 2020-21 Administration • None. Equipment • None. Facilities • Achieve LEED-EB and Energy Star Certification at Civic Center and Community Center. Parks and Landscape • Identify areas for turf removal and replacement. Sanitation • Identify sewer lines for repair. Storm Drain • None. Streets • None. D49 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2016-17 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 PUBLIC WORKS ADMINISTRATION Personnel 912,700 958,400 1,006,400 1,056,800 1,109,700 Operations and Maintenance 341,000 243,600 251,000 229,900 235,900 Capital Outlays 0 0 90,000 0 0 TOTAL ADMINISTRATION 1,253,700 1,202,000 1,347,400 1,286,700 1,345,600 EQUIPMENT MAINTENANCE Personnel 451,000 473,600 497,300 522,200 548,400 Operations and Maintenance 560,500 577,400 594,800 612,700 631,100 Capital Outlays 38,500 225,900 201,400 73,800 185,100 TOTAL EQUIPMENT MAINTENANCE 1,050,000 1,276,900 1,293,500 1,208,700 1,364,600 FACILITIES MAINTENANCE Personnel 466,900 481,000 495,500 510,400 525,800 Operations and Maintenance 1,286,800 1,336,200 1,379,900 1,337,700 1,377,900 Capital Outlays 185,000 150,000 230,000 150,000 240,000 TOTAL FACILITIES MAINTENANCE 1,938,700 1,967,200 2,105,400 1,998,100 2,143,700 PARKS AND LANDSCAPE Personnel 1,153,900 1,211,600 1,272,200 1,335,900 1,402,700 Operations and Maintenance 7,937,100 8,084,200 8,543,500 8,704,900 8,958,800 Capital Outlays 412,900 1,881,900 1,807,500 961,500 383,500 TOTAL PARKS AND LANDSCAPE 9,503,900 11,177,700 11,623,200 11,002,300 10,745,000 SANITATION MAINTENANCE Personnel 1,028,900 1,080,400 1,134,500 1,191,300 1,250,900 Operations and Maintenance 7,082,700 7,198,900 7,507,000 7,621,100 7,830,200 Capital Outlays 108,500 111,800 115,200 127,900 141,000 TOTAL SANITATION MAINTENANCE 8,220,100 8,391,100 8,756,700 8,940,300 9,222,100 STORM SYSTEM MAINTENANCE Personnel 397,200 417,100 438,000 459,900 482,900 Operations and Maintenance 394,500 401,900 415,900 425,800 438,900 Capital Outlays 45,000 0 30,000 30,000 50,000 TOTAL STORM SYSTEM MAINTENANCE 836,700 819,000 883,900 915,700 971,800 STREET MAINTENANCE Personnel 683,100 717,300 753,200 790,900 830,500 Operations & Maintenance 1,084,200 1,087,500 1,123,200 1,143,800 1,167,800 Capital Outlays 5,000 8,100 78,900 44,700 132,700 TOTAL STREET MAINTENANCE 1,772,300 1,812,900 1,955,300 1,979,400 2,131,000 D50 CITY OF CHINO HILLS ADOPTED BUDGET FISCAL YEAR 2016-17 SUMMARY OF FIVE YEAR OUTLOOK FORECASTED EXPENDITURES FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 PUBLIC WORKS WATER Personnel 2,822,400 2,963,500 3,111,700 3,267,300 3,430,700 Operations & Maintenance 19,692,400 21,319,000 22,067,100 22,629,700 23,357,300 Capital Outlays 866,000 921,800 586,700 133,000 231,600 TOTAL WATER 23,380,800 25,204,300 25,765,500 26,030,000 27,019,600 TOTAL PUBLIC WORKS 47,956,200 51,851,100 53,730,900 53,361,200 54,943,400 D51 4.. City of Chino Hills This page intentionally left blank. D52 25 149;ANNIVERSARY mt. CITY OF CHNO HILLS 25 YEARS OF EXCELLENCE / Revenues Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 SUMMARY OF REVENUE AND INTERFUND TRANSFERS BY FUND FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 Adopted Adjusted Projected Adopted FUND NAME Actual Actual Budget Budget Actual Budget GENERAL FUND 37,164,389 37,551,609 39,206,100 53,992,400 54,335,900 38,201,800 COMMUNITY DEVELOPMENT FUND - 3,436,171 4,356,800 4,307,800 4,007,100 5,122,500 RECREATION FUND - 4,465,749 5,665,700 5,833,000 5,709,000 6,143,600 LIABILITY INSURANCE STABILIZATION FUND - - 1,100,000 1,100,000 1,100,000 - PASS-THROUGH FUND - 626,082 1,081,800 1,081,800 1,812,500 1,317,600 GAS TAX FUND 2,914,174 2,944,756 2,282,900 1,824,500 1,960,100 1,644,900 MEASURE I FUND 1,165,525 1,255,336 1,259,200 1,259,200 1,195,400 1,234,000 AIR QUALITY IMPROVEMENT FUND 102,667 96,808 99,700 99,700 101,300 103,700 COMMUNITY DEVELOPMENT BLOCK GRANT FUND 321,926 118,551 658,000 658,000 464,500 547,500 SOLID WASTE FUND 4,710,298 4,753,169 4,814,600 4,814,600 4,814,600 4,910,900 LANDSCAPE AND LIGHTING DISTRICT FUNDS 8,771,517 8,391,788 8,641,100 9,397,300 9,255,900 9,588,900 DEVELOPMENT FEE FUNDS 8,966,712 4,691,384 24,762,100 25,242,000 33,857,900 25,291,200 MISCELLANEOUS SPECIAL REVENUE FUNDS 4,346,597 3,450,726 11,175,900 12,907,900 6,047,300 6,116,800 CAPITAL PROJECTS FUNDS 7,078,757 7,331,142 25,251,100 23,604,600 9,469,900 19,487,500 WATER UTILITY FUND 31,005,262 44,302,777 32,061,200 32,061,200 26,850,300 24,340,100 SEWER UTILITY FUND 6,579,781 6,865,084 10,841,600 10,841,600 10,817,200 9,027,600 EQUIPMENT MAINTENANCE FUND 1,554,052 1,500,306 1,249,900 1,283,000 1,267,200 1,323,100 IN FORMATION TECHNOLOGY FUND 1,153,933 1,485,619 1,563,200 1,671,900 1,661,600 2,668,900 AGENCY FUNDS 10,854,955 9,281,156 8,149,700 21,363,900 21,309,400 8,041,700 SUB-TOTAL ALL FUNDS 126,690,545 142,548,213 184,220,600 213,344,400 196,037,100 165,112,300 LESS : TRANSFER IN (14,364,703) (20,694,399) (36,654,200) (51,061,000) (36,028,300) (26,114,100) TOTAL ALL FUNDS 112,325,842 121,853,814 147,566,400 162,283,400 160,008,800 138,998,200 El City of Chino Hills This page intentionally left blank. E2 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 REVENUE AND INTERFUND TRANSFER BY FUND FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 Adopted Adjusted Projected Adopted FUND NAME Actual Actual Budget Budget Actual Budget GENERAL FUND TAXES Property Taxes 4,898,212 5,027,380 4,972,700 4,972,700 5,055,400 5,184,800 Prop Tax-Triple Flip 1,850,280 1,666,950 1,954,200 610,700 610,700 - Prop Tax-VLF Swap 6,485,143 6,910,837 7,086,900 7,203,600 7,203,600 7,396,100 Sales Taxes 5,213,043 5,626,244 5,862,600 7,011,700 7,011,700 7,928,400 Other Taxes 3,240,116 3,392,868 3,534,000 3,534,000 3,544,900 3,647,000 TOTAL TAXES 21,686,794 22,624,279 23,410,400 23,332,700 23,426,300 24,156,300 LICENSE AND PERMITS Flat Fees and Permits 1,210,654 132,716 87,600 87,600 105,000 90,000 TOTAL LICENSE AND PERMITS 1,210,654 132,716 87,600 87,600 105,000 90,000 FINES AND PENALTIES Parking Citations 361,803 365,918 335,800 335,800 360,000 359,200 Traffic Violations and Other Fines 130,591 113,640 124,300 124,300 124,400 125,400 Administrative Citation 4,585 4,029 4,000 4,000 4,000 4,000 TOTAL FINES AND PENALTIES 496,979 483,587 464,100 464,100 488,400 488,600 REVENUE FROM USE OF MONEY AND PROPERTY 848,306 854,103 750,700 750,700 836,700 917,000 REVENUE FROM OTHER AGENCIES State Motor VLF/Off Highway Fees 33,503 32,363 31,300 31,300 31,300 31,300 TOTAL REVENUE FROM OTHER AGENCIES 33,503 32,363 31,300 31,300 31,300 31,300 CHARGES FOR CURRENT SERVICES Recreation Fees 1,270,037 - - - - - Miscellaneous Public Works Fees 50,496 50,496 50,500 50,500 50,500 50,500 Trust Deposit Pass Through Revenue 154,865 43 - - - - User Fee Recovery .Revenue 1,182,981 1,483,521 1,535,600 1,535,600 1,455,000 1,756,200 Police Services 11,005 13,005 12,000 12,000 12,000 12,000 TOTAL CHARGES FOR CURRENT SERVICES 2,669,384 1,547,065 1,598,100 1,598,100 1,517,500 1,818,700 OTHER REVENUES Administrative Overhead Charges 5,393,049 8,329,394 10,433,600 10,433,600 10,826,700 9,663,700 Other Miscellaneous Revenue 1,308,743 1,936,969 705,600 1,250,600 1,452,100 801,700 E3 CITY OF CHINO HILLS FISCAL YEAR 2016-17 REVENUE AND INTERFUND TRANSFER BY FUND FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 Adopted Adjusted Projected Adopted FUND NAME Actual Actual Budget Budget Actual Budget GENERAL FUND(Continued) Sale of Property 5,138 5,330 - - 32,600 - Big League Dream Sports Park 114,893 203,663 114,900 114,900 142,300 142,300 TOTAL OTHER REVENUES 6,821,823 10,475,356 11,254,100 11,799,100 12,453,700 10,607,700 TOTAL REVENUE 33,767,443 36,149,469 37,596,300 38,063,600 38,858,900 38,109,600 TRANSFER IN 3,396,946 1,402,140 1,609,800 15,928,800 15,477,000 92,200 TOTAL GENERAL FUND 37,164,389 37,551,609 39,206,100 53,992,400 54,335,900 38,201,800 COMMUNITY DEVELOPMENT FUND Flat Fees and Permits - 1,396,096 3,753,800 3,568,800 3,373,400 4,567,400 TOTAL LICENSE AND PERMITS - 1,396,096 3,753,800 3,568,800 3,373,400 4,567,400 User Fee Recovery Revenue - 568,487 603,000 603,000 603,000 555,000 Other Revenue - 12 - - 100 100 General Fund Transfer - 1,471,576 - 136,000 - - Transfer in - - - - 30,600 - TOTAL COMMUNITY DEVELOPMENT FUND - 3,436,171 4,356,800 4,307,800 4,007,100 5,122,500 RECREATION FUND Recreation Fees - 1,371,869 1,363,500 1,363,500 1,374,600 1,376,100 Other Revenues - 12,495 8,600 8,600 1,400 5,400 General Fund Transfer - 3,081,385 4,293,600 4,460,900 4,333,000 4,762,100 TOTAL RECREATION FUND - 4,465,749 5,665,700 5,833,000 5,709,000 6,143,600 LIABILITY INSURANCE STABILIZATION FUND - - 1,100,000 1,100,000 1,100,000 - PASS-THROUGH FUND Trust Deposit Pass Through Revenue - 626,082 1,081,800 1,081,800 1,812,500 1,317,600 TOTAL PASS-THROUGH FUND - 626,082 1,081,800 1,081,800 1,812,500 1,317,600 SPECIAL REVENUE FUNDS GAS TAX FUND Interest 18,565 54,148 37,000 37,000 45,500 53,400 State Gas Taxes 2,455,765 1,982,530 2,122,900 1,664,500 1,725,500 1,591,500 Other Revenue 11,904 28,100 - - 26,900 - Transfer-in 427,940 879,978 123,000 123,000 162,200 - TOTAL GAS TAX FUND 2,914,174 2,944,756 2,282,900 1,824,500 1,960,100 1,644,900 E4 CITY OF CHINO HILLS FISCAL YEAR 2016-17 REVENUE AND INTERFUND TRANSFER BY FUND FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 Adopted Adjusted Projected Adopted FUND NAME Actual Actual Budget Budget Actual Budget SPECIAL REVENUE FUNDS (Continued) MEASURE I FUND Interest 33,274 33,361 20,800 20,800 19,800 23,100 Measure I Sales Tax 1,132,251 1,221,975 1,238,400 1,238,400 1,175,600 1,210,900 TOTAL MEASURE I FUND 1,165,525 1,255,336 1,259,200 1,259,200 1,195,400 1,234,000 AIR QUALITY IMPROVEMENT FUND Interest 3,977 2,351 1,600 1,600 2,300 2,700 Air Quality Control 94,330 94,457 98,100 98,100 99,000 101,000 Other Revenue 4,360 - - - - - TOTAL AIR QUALITY IMPROVEMENT FUND 102,667 96,808 99,700 99,700 101,300 103,700 CDBG ENTITLEMENT Community Dev Block Grant 321,926 118,551 658,000 658,000 464,500 547,500 TOTAL CDBG ENTITLEMENT FUND 321,926 118,551 658,000 658,000 464,500 547,500 TOTAL SOLID WASTE FUND 4,710,298 4,753,169 4,814,600 4,814,600 4,814,600 4,910,900 LANDSCAPE AND LIGHTING DISTRICT FUNDS Taxes and Assessments 5,405,720 5,383,937 5,370,100 6,018,700 6,029,500 6,029,500 Interest Income 89,603 59,456 42,800 42,800 50,100 57,900 Inter-Department Charges 1,766,016 1,333,072 1,511,200 1,511,200 1,517,200 1,671,000 Other Revenues 38,267 19,118 5,500 19,100 31,200 5,500 General Fund Subsidy 287,452 343,287 527,000 527,000 435,000 355,200 Transfer-In 1,184,459 1,252,918 1,184,500 1,278,500 1,192,900 1,469,800 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 8,771,517 8,391,788 8,641,100 9,397,300 9,255,900 9,588,900 DEVELOPMENT FEE FUNDS Interest Income 116,011 207,301 136,700 136,700 212,000 242,500 Development Fees 6,702,424 1,672,713 24,610,400 24,610,400 29,865,700 18,953,900 Other Revenues 1,121,171 7,475 5,000 5,000 5,000 5,000 Proceeds of Long Term Debt 54,560 13,289 10,000 489,900 3,775,200 6,089,800 Transfer In 972,546 2,790,606 - - - - TOTAL DEVELOPMENT FEE FUNDS 8,966,712 4,691,384 24,762,100 25,242,000 33,857,900 25,291,200 E5 CITY OF CHINO HILLS FISCAL YEAR 2016-17 REVENUE AND INTERFUND TRANSFER BY FUND FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 Adopted Adjusted Projected Adopted FUND NAME Actual Actual Budget Budget Actual Budget SPECIAL REVENUE FUNDS (Continued) MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments 208,942 208,628 214,800 214,800 206,800 211,000 Interest Income 16,224 19,296 13,900 13,900 16,100 18,800 Habitat for Humanity In-Lieu 280,208 115,369 1,421,500 1,421,500 1,448,500 1,340,000 Protected Treee In-Lieu - 4,227 - - 4,200 - Public Safety Programs - 49,076 5,800 5,800 3,400 - Miscellaneous Grants 3,841,223 3,054,130 9,519,900 11,251,900 4,368,300 4,547,000 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 4,346,597 3,450,726 11,175,900 12,907,900 6,047,300 6,116,800 CAPITAL PROJECTS FUNDS Interest Income 83,397 53,510 34,800 34,800 45,000 52,700 Contribution from Community Facilities Districts 3,801,484 484,996 2,209,600 1,901,400 671,300 1,818,400 Transfer In 3,193,876 6,792,636 23,006,700 21,668,400 8,753,600 17,616,400 TOTAL CAPITAL PROJECTS FUNDS 7,078,757 7,331,142 25,251,100 23,604,600 9,469,900 19,487,500 WATER UTILITY FUND Water Sales 26,640,013 26,970,731 28,637,900 28,637,900 22,622,000 22,873,700 Meter Installation Fees 38,734 42,562 91,300 91,300 100,400 100,400 Interest Income 387,490 458,969 249,000 249,000 340,600 399,100 Miscellaneous Charges 256,604 238,010 262,800 262,800 258,500 258,400 Other Miscellaneous Revenues 1,305,729 656,685 207,900 207,900 902,500 707,500 Proceeds From Sales 24,342 54,757 12,300 12,300 500 1,000 Gain in CDA Investment 1,203,688 13,748,639 - - - - Inter-Fund Contributions 48,662 7,143 - - - - Transfer-in 1,100,000 2,125,281 2,600,000 2,600,000 2,625,800 - TOTAL WATER UTILITY FUND 31,005,262 44,302,777 32,061,200 32,061,200 26,850,300 24,340,100 SEWER UTILITY FUND Sewer Maintenance Fees 2,299,302 2,316,165 2,289,600 2,289,600 2,294,900 2,296,300 Inland Empire Utilities Agency Treatment Fees 3,933,247 4,198,436 4,671,500 4,671,500 4,616,400 4,970,600 Interest Income 301,491 315,445 266,300 266,300 285,600 301,900 Other Miscellaneous Revenues 41,193 25,921 27,200 27,200 27,200 26,700 Tsf-in Miscellaneous - 5,490 - - 6,800 - Transfer-in - 5,490 - - 6,800 - Inter-Fund Contributions 4,548 3,627 - - - - Inter-Fund Loan Repayment - - 3,587,000 3,587,000 3,586,300 1,432,100 TOTAL SEWER UTILITY 6,579,781 6,865,084 10,841,600 10,841,600 10,817,200 9,027,600 E6 CITY OF CHINO HILLS FISCAL YEAR 2016-17 REVENUE AND INTERFUND TRANSFER BY FUND FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 Adopted Adjusted Projected Adopted FUND NAME Actual Actual Budget Budget Actual Budget EQUIPMENT MAINTENANCE FUND Interest Income 44,565 48,654 29,900 29,900 39,700 46,600 Equipment Rental Fees 1,310,978 1,155,251 1,220,000 1,220,000 1,220,000 1,276,500 Other Revenues 339 15,465 - - 7,500 - Contrib. From other funds 198,170 280,936 - - - - Transfer In -General Fund Support - - - 33,100 - - TOTAL EQUIPMENT MAINTENANCE FUND 1,554,052 1,500,306 1,249,900 1,283,000 1,267,200 1,323,100 INFORMATION TECHNOLOGY FUND Interest 2,750 1,115 1,600 1,600 2,400 2,900 Information Technology Ch 1,128,901 1,411,774 1,561,600 1,643,900 1,659,200 2,666,000 Sale of Property 220 3,134 - - - - Contrib. From other funds 22,062 - - - - - Transfer-in - 69,596 - 26,400 - - TOTAL INFORMATION TECHNOLOGY FUND 1,153,933 1,485,619 1,563,200 1,671,900 1,661,600 2,668,900 AGENCY FUNDS Taxes and Assessments 10,334,893 8,957,317 7,918,400 7,918,400 7,865,900 7,773,600 Interest Income 426,425 304,870 225,600 225,600 228,400 267,500 Other Miscellaneous Revenues 93,637 18,969 5,700 5,700 900 600 Proceeds from long term debt - - - 11,936,700 11,936,700 - Transfer-in - - - 1,277,500 1,277,500 - TOTAL AGENCY FUNDS 10,854,955 9,281,156 8,149,700 21,363,900 21,309,400 8,041,700 SUB-TOTAL ALL FUNDS 126,690,545 142,548,213 184,220,600 213,344,400 196,037,100 165,112,300 LESS: TRANSFER IN (14,364,703) (20,694,399) (36,654,200) (51,061,000) (36,028,300) (26,114,100) TOTAL ALL FUNDS 112,325,842 121,853,814 147,566,400 162,283,400 160,008,800 138,998,200 E7 City of Chino Hills This page intentionally left blank. E8 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 FIVE YEAR REVENUE SUMMARY BY FUND 2016-17 2017-18 2018-19 2019-20 2020-21 GENERAL FUND TAXES Property Taxes 5,184,800 5,288,000 5,393,100 5,500,400 5,609,900 Prop Tax-VLF Swap 7,396,100 7,844,100 8,158,300 8,445,000 8,699,600 Sales Taxes 7,928,400 8,166,400 8,411,400 8,663,900 8,923,900 Other Taxes 3,647,000 3,770,700 3,890,500 4,004,500 4,110,700 TOTAL TAXES 24,156,300 25,069,200 25,853,300 26,613,800 27,344,100 LICENSE AND PERMITS Flat Fees and Permits 90,000 91,800 93,800 95,800 97,800 TOTAL LICENSE AND PERMITS 90,000 91,800 93,800 95,800 97,800 FINES AND PENALTIES Parking Citations 359,200 366,400 373,900 381,500 389,200 Traffic Violations and Other Fines 125,400 128,000 130,600 133,200 135,900 Administrative Citation 4,000 4,000 4,000 4,000 4,000 TOTAL FINES AND PENALTIES 488,600 498,400 508,500 518,700 529,100 REVENUE FROM USE OF MONEY AND PROPERTY 917,000 1,064,100 998,800 1,033,400 1,064,000 REVENUE FROM OTHER AGENCIES State Motor VLF/Off Highway Fees 31,300 31,300 31,300 31,300 31,300 TOTAL REVENUE FROM OTHER AGENCIES 31,300 31,300 31,300 31,300 31,300 CHARGES FOR CURRENT SERVICES Miscellaneous Public Works Fees 50,500 50,500 50,500 50,500 50,500 User Fee Recovery Revenue 1,756,200 1,791,400 1,827,500 1,864,200 1,901,600 Police Services 12,000 12,000 12,000 12,000 12,000 TOTAL CHARGES FOR CURRENT SERVICES 1,818,700 1,853,900 1,890,000 1,926,700 1,964,100 OTHER REVENUES Administrative Overhead Charges 9,663,700 9,953,600 10,252,200 10,559,800 10,876,600 Other Miscellaneous Revenue 801,700 801,000 813,100 825,700 838,800 Big League Dream Sports Park 142,300 142,300 142,300 142,300 142,300 TOTAL OTHER REVENUES 10,607,700 10,896,900 11,207,600 11,527,800 11,857,700 TOTAL REVENUE 38,109,600 39,505,600 40,583,300 41,747,500 42,888,100 TRANSFER IN 92,200 56,200 57,900 59,700 61,500 TOTAL GENERAL FUND 38,201,800 39,561,800 40,641,200 41,807,200 42,949,600 COMMUNITY DEVELOPMENT FUND Flat Fees and Permits 4,567,400 4,704,500 4,845,600 4,991,000 5,140,800 TOTAL LICENSE AND PERMITS 4,567,400 4,704,500 4,845,600 4,991,000 5,140,800 Other Revenue 100 User Fee Recovery Revenue 555,000 571,700 588,900 606,600 624,800 TOTAL COMMUNITY DEVELOPMENT FUND 5,122,500 5,276,200 5,434,500 5,597,600 5,765,600 RECREATION FUND Recreation Fees 1,381,500 1,422,800 1,465,500 1,509,300 1,554,600 General Fund Transfer 4,762,100 4,891,300 4,981,900 5,052,900 5,217,500 TOTAL RECREATION FUND 6,143,600 6,314,100 6,447,400 6,562,200 6,772,100 E9 CITY OF CHINO HILLS FISCAL YEAR 2016-17 FIVE YEAR REVENUE SUMMARY BY FUND 2016-17 2017-18 2018-19 2019-20 2020-21 LIABILITY INSURANCE STABILIZATION FUND - - - - - PASS-THROUGH FUND Trust Deposit Pass Through Revenue 1,317,600 1,352,000 1,391,100 1,431,400 1,472,900 TOTAL PASS-THROUGH FUND 1,317,600 1,352,000 1,391,100 1,431,400 1,472,900 SPECIAL REVENUE FUNDS GAS TAX FUND Interest 53,400 70,500 60,000 61,700 62,800 State Gas Taxes 1,591,500 1,591,500 1,591,500 1,591,500 1,591,500 TOTAL GAS TAX FUND 1,644,900 1,662,000 1,651,500 1,653,200 1,654,300 MEASURE I FUND Interest 23,100 30,500 26,000 26,700 27,200 Measure I Sales Tax 1,210,900 1,247,200 1,284,600 1,323,100 1,362,800 TOTAL MEASURE I FUND 1,234,000 1,277,700 1,310,600 1,349,800 1,390,000 AIR QUALITY IMPROVEMENT FUND Interest 2,700 3,600 3,000 3,100 3,200 Air Quality Control 101,000 103,000 105,100 107,200 109,300 TOTAL AIR QUALITY IMPROVEMENT FUND 103,700 106,600 108,100 110,300 112,500 COMMUNITY DEVELOPMENT BLOCK GRANT 547,500 307,500 307,500 307,500 307,500 SOLID WASTE FUND TOTAL 4,910,900 5,058,300 5,210,100 5,366,500 5,527,500 LANDSCAPE AND LIGHTING DISTRICT FUNDS Taxes and Assessments 6,029,500 6,030,300 6,031,000 6,031,500 6,032,200 Interest Income 57,900 76,100 65,200 67,300 68,500 Inter-Department Charges 1,671,000 1,706,900 1,856,300 1,878,900 1,952,700 Other Revenues 5,500 5,500 5,500 5,500 5,500 General Fund Subsidy 355,200 732,800 1,916,900 1,959,400 1,638,100 Transfer-In 1,469,800 2,662,300 2,499,300 1,861,200 1,284,100 TOTAL LANDSCAPE AND LIGHTING DISTRICT FUNDS 9,588,900 11,213,900 12,374,200 11,803,800 10,981,100 DEVELOPMENT FEE FUNDS Interest Income 242,500 309,100 268,200 275,000 259,700 Development Fees(a) 18,953,900 14,700,600 10,303,100 3,198,200 2,916,700 Other Revenues 5,000 5,000 5,000 5,000 5,000 Inter-Fund Loan Repayment 6,089,800 - - - - TOTAL DEVELOPMENT FEE FUNDS 25,291,200 15,014,700 10,576,300 3,478,200 3,181,400 Note(a): Development Fees includes use of EIF credits MISCELLANEOUS SPECIAL REVENUE FUNDS Taxes and Assessments 211,000 211,000 211,000 211,000 211,000 Interest Income 18,800 25,000 21,100 21,800 22,200 Habitat for Humanity In-Lieu 1,340,000 1,126,000 1,030,000 179,000 724,000 Public Safety Programs - Miscellaneous Grants 4,547,000 153,600 158,500 163,300 168,300 General Fund Subsidy Street Sweeping - 137,700 149,400 158,700 168,700 TOTAL MISCELLANEOUS SPECIAL REVENUE FUNDS 6,116,800 1,653,300 1,570,000 733,800 1,294,200 E10 CITY OF CHINO HILLS FISCAL YEAR 2016-17 FIVE YEAR REVENUE SUMMARY BY FUND 2016-17 2017-18 2018-19 2019-20 2020-21 CAPITAL PROJECTS FUNDS Interest Income 52,700 69,500 59,200 60,900 62,000 Contribution from Community Facilities Districts 1,818,400 150,000 3,230,000 130,000 4,140,000 Transfer In 17,616,400 7,457,800 1,405,000 2,645,000 9,644,300 TOTAL CAPITAL PROJECTS FUNDS 19,487,500 7,677,300 4,694,200 2,835,900 13,846,300 WATER UTILITY FUND Water Sales 22,873,700 22,621,700 22,621,700 22,621,700 22,621,700 Meter Installation Fees 100,400 100,400 100,400 100,400 100,400 Interest Income 399,100 526,400 448,000 461,100 469,600 Miscellaneous Charges 258,400 258,400 258,400 258,400 258,400 Other Miscellaneous Revenues 707,500 707,500 707,500 707,500 707,500 Proceeds From Sales 1,000 1,000 1,000 1,000 1,000 WATER UTILITY FUND TOTAL 24,340,100 24,215,400 24,137,000 24,150,100 24,158,600 SEWER UTILITY FUND Sewer Maintenance Fees 2,296,300 2,296,300 2,296,300 2,296,300 2,296,300 Inland Empire Utilities Agency Treatment Fees 4,970,600 5,219,200 5,480,100 5,754,000 6,041,800 Interest Income 301,900 337,600 315,600 319,300 327,400 Other Miscellaneous Charges 26,700 27,200 27,200 26,800 27,500 Inter-Fund Loan Repayment 1,432,100 TOTAL SEWER UTILITY 9,027,600 7,880,300 8,119,200 8,396,400 8,693,000 EQUIPMENT MAINTENANCE FUND Interest Income 46,600 61,400 52,300 53,800 54,800 Equipment Rental Fees 1,276,500 1,215,500 1,241,200 1,154,900 1,309,800 TOTAL EQUIPMENT MAINTENANCE FUND 1,323,100 1,276,900 1,293,500 1,208,700 1,364,600 INFORMATION TECHNOLOGY FUND Interest 2,900 3,800 3,200 3,300 3,400 Information Technology Charges 2,666,000 2,012,700 2,045,800 1,792,400 1,810,300 TOTAL INFORMATION TECHNOLOGY FUND 2,668,900 2,016,500 2,049,000 1,795,700 1,813,700 AGENCY FUNDS Taxes and Assessments 7,773,600 7,382,800 7,117,600 6,909,200 6,652,200 Interest Income 267,500 353,000 300,100 309,000 314,800 Other Miscellaneous Revenues 600 - - - - AGENCY FUNDS TOTAL 8,041,700 7,735,800 7,417,700 7,218,200 6,967,000 SUB-TOTAL ALL FUNDS 165,112,300 139,600,300 134,733,100 125,806,500 138,251,900 LESS: TRANSFER IN (26,114,100) (16,088,100) (14,240,400) (11,866,900) (22,154,200) TOTAL ALL FUNDS 138,998,200 123,512,200 120,492,700 113,939,600 116,097,700 El1 City of Chino Hills This page intentionally left blank. E12 25 1g41'ANNIVERSARY nit. CITY OF CHINO HILLS 25 YEARS OF EXCELLENCE ow „z. //. . f A ai ; i , E 1'1 OM �- N ,* Ili 1111 1n J • 1111 ily . f , /zz //// ; A Legislative 30 CD 3 City of Chino HillsCllcr Organization By Activity o Full Time Positions By Activity 0 Fiscal Year 2016-17 0 Legislative City Council City Attorney City Clerk Administration TI Mark D. Hensley Cheryl Balz Title and Number of Full Time Positions. Assistant City Clerk(1) Deputy City Clerk(1) Records Coordinator(1) Administrative Assistant II(1) Administrative Assistant I(2) cD E v Legislative Expenditures FY 2016-17o City Council $283,200 15% 11111) City Attorney $350,000 N 18% City Clerk $1,261,100 67% Return to Table of Contents CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY : LEGISLATIVE FY 2015-16 FY 2016-17 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: CITY CLERK City Clerk 1 1 Assistant City Clerk 1 1 Deputy City Clerk 1 1 Records Coordinator 1 1 Administrative Assistant II 1 1 Administrative Assistant I 2 2 TOTAL 7 7 PERMANENT PART-TIME POSITION PROGRAM: CITY CLERK Office Assistant 1 1 TOTAL 1 1 F3 City of Chino Hills This page intentionally left blank. F4 Return to Table of Contents CITY OF CHINO HILLS BUDGET SUMMARY FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET LEGISLATIVE Personnel Services 916,907 1,121,745 1,164,500 1,242,900 1,234,600 1,252,400 Operations and Maintenance 525,371 513,714 571,200 602,500 498,000 641,900 Capital Outlay 0 0 0 0 0 0 TOTAL LEGISLATIVE BUDGET 1,442,278 1,635,459 1,735,700 1,845,400 1,732,600 1,894,300 PROG RAM City Council 254,453 251,352 257,600 272,300 271,800 283,200 City Attorney 327,520 232,924 350,000 350,000 250,000 350,000 City Clerk 860,305 1,151,183 1,128,100 1,223,100 1,210,800 1,261,100 TOTAL LEGISLATIVE 1,442,278 1,635,459 1,735,700 1,845,400 1,732,600 1,894,300 F5 Return to Table of Contents Legislative City Council Division Purpose The City Council is the governing body that guides the progress of the City of Chino Hills. The City Council responds to issues and concerns of the community by allocating resources, developing policies, and formulating strategies that support the continued health and economic viability of the City of Chino Hills. The City Council manages the growth and development of the community to ensure efficient and effective delivery of services now and in the future. Primary Activities The City Council is responsible for the formulation of legislative policies that provide guidance for the activities of the City. Significant Changes from Prior Year None Significant Items of Capital Outlay None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected City Council Meetings I 23 I 35 I 26 I 24 Staff Reports Reviewed and Considered I 357 319 331 321 Outside Board/Committee/Commission Assignments 33 33 33 47 Proclamations/Certificates/Recognition I 191 I 318 I 300 I 300 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 188,714 186,980 199,200 199,300 211,100 6.0% Operations & Maintenance 65,739 64,372 73,100 72,500 72,100 (1.4%) Capital Outlay 0 0 0 0 0 N/A Total 254,453 251,352 272,300 271,800 283,200 4.0% (1) Percent change: "15-16 Adjusted Budget" column compared to "16-17 Budget" column. "N/A"— Not Applicable F6 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY COUNCIL 0200 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 FY 2013-14 FY 2014-15 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 39,842 39,842 39,700 39,700 39,700 45,800 1540 Fringe Benefits 148,872 147,138 144,800 159,500 159,600 165,300 TOTAL PERSONNEL 188,714 186,980 184,500 199,200 199,300 211,100 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 44,805 43,502 48,900 48,900 45,800 47,800 2015 Conf., Meetings, and Training 13,757 15,064 16,900 16,900 20,100 16,900 2030 Uniforms 318 406 1,000 1,000 300 600 4030 Printing and Photocopying 640 0 400 400 0 1,100 4440 Office Supplies 413 429 300 300 300 300 4445 Special Parts and Supplies 453 789 1,000 1,000 300 900 4450 Reference Materials and Svcs 253 374 400 400 300 300 6035 Telephone 5,100 3,808 4,200 4,200 5,400 4,200 TOTAL OPERATIONS& MAINTENANCE 65,739 64,372 73,100 73,100 72,500 72,100 TOTAL 254,453 251,352 257,600 272,300 271,800 283,200 FUNDING SOURCE: GENERAL FUND ($283,200) F7 Return to Table of Contents Legislative City Attorney Division Purpose The City Attorney provides legal counsel and representation on a wide variety of municipal issues. Primary Activities The primary activity of the City Attorney is to provide legal guidance to City staff and officials on municipal issues, dispute resolution, contract review, regulatory compliance, and litigation representation. Significant Changes from Prior Year None Significant Items of Capital Outlay None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected City Council/Planning Commission 50 43 42 47 Meetings Attended Ordinances Drafted/Reviewed 9 I 11 I 15 I 11 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 0 I 0 I 0 I 0 I 0 I N/A Operations & Maintenance I 327,520 I 232,924 I 350,000 I 250,000 I 350,000 I 0.0% Capital Outlay I 0 0 0 0 0 N/A Total I 327,520 I 232,924 I 350,000 I 250,000 I 350,000 I 0.0% (1) Percent Change: "15/16 Adjusted Budget" column compared to "16/17 Budget" column. "N/A" = Not Applicable. F8 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY ATTORNEY 1000 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET OPERATIONS& MAINTENANCE 3010 Legal Services 327,520 232,924 350,000 350,000 250,000 350,000 TOTAL OPERATIONS& MAINTENANCE 327,520 232,924 350,000 350,000 250,000 350,000 TOTAL 327,520 232,924 350,000 350,000 250,000 350,000 FUNDING SOURCE: GENERAL FUND ($350,000) F9 Return to Table of Contents Legislative City Clerk Division Purpose As an appointed official of the City Council, the City Clerk assists the City Council and City staff in the performance of their administrative, legal and legislative functions in accordance with State, Federal and City Codes, Ordinances, Resolutions, and Policies. Additionally, the City Clerk maintains the official records of the City and makes public records available for inspection. The City Clerk acts as Filing Officer under the Fair Political Reform Act and administers General and Special Municipal Elections. Primary Activities Responsibilities of the City Clerk include preparing City Council agendas and packets, assisting departments in submission of staff reports and support documentation, keeping an accurate record of the proceedings of the legislative body, administering oaths or affirmations, certifying, maintaining and retrieving official records and documents, receiving and processing claims/lawsuits against the City, preparation and maintenance of all City agreements, administering the Citywide legislative program, coordinating bid openings, processing legal publications and notices, receiving and filing Campaign Statements and Statements of Economic Interest, administering Municipal and Special Elections, providing administrative/clerical support to the City Council, maintaining Municipal Code, maintaining City Seal, providing records management assistance and direction to City departments, providing receptionist service to the City, and providing Passport Acceptance Agency services to the community. Significant Changes from Prior Year • Election Expense increased by $41,700 due to an election being held in this fiscal year. • Legal Advertising increased by $5,400 due to increased number of ordinances and public hearing notices to be published. Clean-up of County Ordinances anticipated this fiscal year. Significant Items of Capital Outlay None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected City Council Meeting Agenda/Minutes I 23 I 35 I 73 I 69 Public Records Requests 165 298 180 200 Agreements I 56 I 134 I 239 I 262 Passports I 5,220 I 7,137 I 6,990 I 7,500 Ordinances I 10 I 9 I 15 I 20 Resolutions I 53 I 58 I 57 I 60 Elections I 2 I 0 I 1 I 0 F10 Legislative City Clerk Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 728,193 I 934,765 11,043,700 I 1,035,300 1 1,041,300 I (0.2%) Operations & Maintenance I 132,112 I 216,418 I 179,400 I 175,500 I 219,800 I 22.5% Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A Total I 860,305 1 1,151,183 11,223,100 I 1,210,800 1 1,261,100 I 3.1% (1) Percent change: "15/16 Adjusted Budget" column compared to "16/17 Budget" column. "N/A"—Not Applicable F11 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: LEGISLATIVE PROGRAM CODE PROGRAM: CITY CLERK 0400 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 403,845 497,173 530,100 548,100 529,700 556,500 1015 Part-Time/Seasonal Wages 1,090 0 0 0 0 0 1020 Overtime Salaries 3,353 5,319 4,500 4,500 4,500 5,000 1540 Fringe Benefits 319,905 432,273 445,400 491,100 501,100 479,800 TOTAL PERSONNEL 728,193 934,765 980,000 1,043,700 1,035,300 1,041,300 OPERATIONS &MAINTENANCE 2010 Memberships and Certifications 1,058 580 1,300 1,300 1,000 1,300 2015 Conf., Meetings, and Training 889 5,563 6,000 7,100 6,800 9,000 3090 Professional Services 3,531 5,113 9,000 9,000 5,200 8,700 3105 Temporary Employee Services 11,712 9,917 0 0 5,200 0 3115 IT Service Charges 81,100 125,100 82,500 112,700 112,700 104,100 3190 Contractual Services 3,599 3,717 4,000 4,000 3,700 4,000 4010 Legal Advertising 4,750 7,591 7,500 7,500 9,600 15,000 4025 Election Expense 139 24,162 300 300 300 40,200 4030 Printing and Photocopying 1,972 3,726 5,100 5,100 4,500 5,100 4035 Postage and Express Delivery 17,174 23,643 22,400 22,400 17,700 22,400 4125 Surety Bond 0 33 200 200 100 100 4440 Office Supplies 4,240 5,438 7,300 7,300 6,200 7,300 4445 Special Parts and Supplies 331 452 700 700 600 700 4450 Reference Materials and Svcs 543 593 800 800 800 800 5025 Office Equipment Maintenance 289 128 200 200 200 200 6035 Telephone 785 662 800 800 900 900 TOTAL OPERATIONS&MAINTENANCE 132,112 216,418 148,100 179,400 175,500 219,800 CAPITAL OUTLAY 8050 Office Furniture&Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL 860,305 1,151,183 1,128,100 1,223,100 1,210,800 1,261,100 FUNDING SOURCE: GENERAL FUND ($1,261,100) F12 25 149;ANNIVERSARY 7016 CITY OF CHINO HILLS 25 YEARS OF EXCELLENCE IOW : j: .. r{ -sem ,�. ' City Chine Hills ed")) ! . r 11101 s 3 IL t it done r . , 1 p , -1--6 ---''- • '; _ '! Iii./ li x l _ CityManager co 0 a Cr IT 0 C0 0 0 o GIt`1 °1 G n`By P° pct X04 0 pIkrae posItloo 6.11 F u����meca‘Y eat 2 F�s Gkty itarager C\t`1 Pdm`os,“\\Toe posti A er ijo S\\\endDep°bty C`\Y M S saa°tler �XecoUv erPna\yst\ �arlag Managem CO;(ti dt Ba3\am R�event �a'nag umber°\ NUman C\tU\\S\me P°stt�ons 5 U�GgS N°ne Re ° Umber°\ Gy T\t\e and Npos\t\ons t Eme�g dress u\\1\mR s°urceGO is en\a\l11 p,�epar NU\rber°\ Ser�Or NumPss\start\\ Ci°rt` e f aCtjFU�\�\me PPaaryst U lel Pdcnm�strai�ve 0 SeN Umber o ana9en'en ur�ty �t\e and N os�t\ons M C°'��m g u\\(\me P e�ata°r er 0\ Noe 14_1_-------o be'de �\ti\e and1 .____* e p os\t�o sae 1111 °ceme�o\ FUn\tY R\a\wn�o�\c En{ Numbe G°Pu\�c\n\°rmatw sa{ety P°s\1�ons C\t\e and e pos\ttor\s PO,- F u\,Ive U\\S\m ss�stant\\l�� ber of dminstevarrycepent\I\\lZs0 l'\l d Num one P Code En Ment SupeN C\tle an N Code�n\Orce C City Manager Expenditures 0 0 FY 2016-17 0 Human Resources Code Enforcement $463,100 $617,700 2% 3% Emergency Preparedness $240,800 Community Relations 1% $677,300 3% Administration $1,888,000 8% Risk Management Public Safety $2,227,700 $12,061,900 10% 51% Contract Services $5,107,200 22% Return to Table of Contents CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY : CITY MANAGER FY 2015-16 FY 2016-17 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION City Manager 1 1 Deputy City Manager 1 1 Management Analyst I/II 1 1 Executive Assistant 1 1 Sub-Total 4 4 PROGRAM: CODE ENFORCEMENT Code Enforcement Supervisor 1 1 Code Enforcement Officer I/II 2 2 Administrative Assistant II 1 1 Sub-Total 4 4 PROGRAM: COMMUNITY RELATIONS Community Relations Manager 1 1 Public Information Officer 1 1 Utility Conservation Coordinator 1 0 Sub-Total 3 2 PROGRAM: EMERGENCY PREPAREDNESS Management Analyst I/II 1 1 PROGRAM: HUMAN RESOURCES Senior Human Resource Analyst 1 1 Administrative Assistant II - Confidential 1 1 Sub-Total 2 2 TOTAL 14 13 PERMANENT PART-TIME POSITION PROGRAM: COMMUNITY RELATIONS Video Production Technician 1 1 Community Relations Analyst I/II 1 1 TOTAL 2 2 G3 City of Chino Hills This page intentionally left blank. G4 Return to Table of Contents CITY OF CHINO HILLS BUDGET SUMMARY FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET CITY MANAGER Personnel Services 1,773,986 2,072,311 2,181,500 2,358,800 2,271,000 2,405,100 Operations and Maintenance 18,889,177 19,762,985 19,398,500 19,468,000 19,360,600 20,823,600 Capital Outlay 6,836 6,269 0 1,800 1,800 55,000 TOTAL CITY MANAGER BUDGET 20,669,999 21,841,565 21,580,000 21,828,600 21,633,400 23,283,700 PROGRAM Administration 1,296,227 1,128,752 1,062,200 1,170,200 1,111,700 1,888,000 Code Enforcement 344,820 483,509 544,000 598,000 581,700 617,700 Community Relations 553,921 654,944 753,400 803,500 728,800 677,300 Contract Services 4,844,499 4,885,098 5,002,100 5,002,100 4,944,900 5,107,200 Emergency Preparedness 207,183 284,920 246,400 251,200 239,300 240,800 Human Resources 273,884 371,336 404,800 426,600 416,100 463,100 Public Safety 10,993,457 11,494,895 12,158,800 12,160,600 12,168,800 12,061,900 Risk Management 2,156,008 2,538,111 1,408,300 1,416,400 1,442,100 2,227,700 TOTAL CITY MANAGER 20,669,999 21,841,565 21,580,000 21,828,600 21,633,400 23,283,700 G5 Return to Table of Contents City Manager Administration Division Purpose The purpose of this Program is to establish organizational goals, administer all City programs, organize efficient delivery of municipal services, and implement City policies pursuant to the direction of the City Council. Primary Activities The City Manager administers Council policy, provides leadership, and implements efficient and effective delivery of municipal services. The City Manager establishes and maintains controls to ensure that all operating departments adhere to City Council and legally mandated policies and regulations. The City Manager is responsible for the day-to-day operations of the City. He serves as the Director of all City personnel, is responsible for the execution of City Council policy, the enforcement of all laws and ordinances, the preparation of the City's annual budget, public relations and public information, and legislative relations. Five City departments report to the City Manager: Community Development, Community Services, Engineering, Finance, and Public Works. The City Manager's staff is responsible for support to the City Manager, risk management, public relations and public information, grant administration, code enforcement, emergency preparedness, and personnel/labor relations. Significant Changes from Prior Year • Settlements and Judgements have increased by $560,000 to compensate the County for the Edison project. Significant Items of Capital Outlay • An electronic sign that will be installed at one of the City's facilities and that will serve as a community message board - $40,000. • Entry monument signage to mark City limits and boundaries - $15,000. Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Actual Projected City Manager Memos I 90 I 126 I 108 I 105 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I 580,696 I 579,413 I 626,200 I 629,000 I 719,400 I 14.9% Operations & Maintenance I 715,531 I 549,339 I 544,000 I 482,700 I 1,113,600 I 104.7% Capital Outlay I N/A I N/A I N/A I N/A I 55,000 I 100.0% Total I 1,296,227 I 1,128,752 I 1,170,200 I 1,111,700 I 1,888,000 I 61.3% (1) Percent Change: "15/16 Adjusted Budget" column compared to "16/17 Proposed Budget" column. "N/A" = Not Applicable. G6 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: ADMINISTRATION 0300 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ACTUAL ACTUAL ADOPTED ADJUSTED PROJECTED ADOPTED BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 331,095 346,065 336,800 359,300 363,500 401,400 1020 Overtime Salaries 117 207 0 0 0 0 1540 Fringe Benefits 249,484 233,141 242,200 266,900 265,500 318,000 TOTAL PERSONNEL 580,696 579,413 579,000 626,200 629,000 719,400 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 80 80 2,100 2,100 2,100 2,100 2015 Conf., Meetings, and Training 3,565 6,068 9,600 9,600 8,800 15,200 2030 Uniforms 39 0 0 0 0 100 3090 Professional Services 252,610 135,451 40,000 45,500 50,000 45,000 3115 IT Service Charges 92,600 110,100 157,000 163,000 163,000 219,500 3135 Special Studies 254,402 47,191 25,000 71,400 2,200 0 3173 Animal Control Services 0 85,809 173,900 173,900 178,900 187,800 3180 Crossing Guard Services 0 55,635 59,800 62,700 60,800 63,200 3190 Contractual Services 105,680 98,820 0 0 900 2,700 4015 Advertising and Promotion 1,175 675 1,000 1,000 1,400 2,500 4030 Printing and Photocopying 0 576 0 0 0 0 4035 Postage and Express Delivery 93 17 200 200 100 200 4440 Office Supplies 3,442 3,945 3,000 3,000 3,000 3,000 4445 Special Parts &Supplies 372 4,283 0 0 0 0 4450 Reference Materials and Svcs 226 175 400 400 400 400 5620 Vehicle& Equip Service Charges 0 0 9,500 9,500 9,500 10,200 6035 Telephone 1,247 514 1,700 1,700 1,600 1,700 7950 Settlements and Judgements 0 0 0 0 0 560,000 TOTAL OPERATIONS& MAINTENANCE 715,531 549,339 483,200 544,000 482,700 1,113,600 CAPITAL OUTLAY 8040 Improvements Other Than Bldgs 0 0 0 0 0 55,000 TOTAL CAPITAL OUTLAY 0 0 0 0 0 55,000 TOTAL 1,296,227 1,128,752 1,062,200 1,170,200 1,111,700 1,888,000 FUNDING SOURCE: GENERAL FUND ($1,888,000) G7 Return to Table of Contents City Manager Code Enforcement Division Purpose The purpose of the Code Enforcement Program is to preserve and enhance the general appearance, safety, and property values of the City's residential neighborhoods and commercial districts through the identification of community needs and the enforcement of all applicable property maintenance and land use regulations. Primary Activities Code Enforcement staff respond to resident's reports of suspected violations of the Municipal Code in an ongoing effort to maintain the highest quality of life in the City's residential and commercial areas. Code Enforcement staff investigate all reports and utilizes a notification process designed to gain voluntary compliance with code regulations. When initial compliance efforts fail to gain voluntary compliance, staff will utilize more aggressive tools including administrative citations and/or civil or criminal prosecution in order to resolve outstanding code violations. Significant Changes from Prior Year None Significant Items of Capital Outlay None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Actual Projected Code Violation Reports from the Public I 1,034 I 1,062 I 1,236 I 1,296 Code Enforcement Cases Opened I 785 I 910 I 1,042 I 1,029 Code Enforcement Cases Closed I 779 I 919 I 1,042 I 1,056 Yard Sale Permits Issued I 1,230 I 1,214 I 1,167 I 1,017 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I 334,144 I 478,082 I 587,100 I 571,100 I 606,800 I 3.4% Operations & Maintenance I 5,576 I 5,427 I 10,900 I 10,600 I 10,900 I 0% Capital Outlay I 5,100 I 0 I 0 I 0 I 0 I 0% Total I 344,820 I 483,509 I 598,000 I 581,700 I 617,700 I 3.3% (1) Percent Change: "15/16 Adjusted Budget" column compared to "16/17 Proposed Budget" column. "N/A" = Not Applicable. G8 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: CODE ENFORCEMENT 1155 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 188,181 270,546 296,300 317,300 312,100 325,900 1020 Overtime Salaries 276 146 0 0 200 2,100 1540 Fringe Benefits 145,687 207,390 236,800 269,800 258,800 278,800 TOTAL PERSONNEL 334,144 478,082 533,100 587,100 571,100 606,800 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 375 375 600 600 600 600 2015 Conf., Meetings &Trainings 121 229 2,000 2,000 1,100 600 2030 Uniforms 1,207 1,111 2,300 2,300 1,800 2,300 3190 Contractual Services 2,024 1,533 2,500 2,500 2,300 2,500 4030 Printing and Photocopying 140 198 400 400 2,000 1,800 4035 Postage and Express Delivery 8 0 100 100 100 100 4430 Small Equipment and Tools 0 400 400 400 400 400 4440 Office Supplies 0 0 1,000 1,000 700 1,000 4450 Reference Materials and Svcs 377 196 200 200 200 200 6035 Telephones 1,324 1,385 1,400 1,400 1,400 1,400 TOTAL OPERATIONS& MAINTENANCE 5,576 5,427 10,900 10,900 10,600 10,900 CAPITAL OUTLAY 8050 Office Furniture and Equipment 0 0 0 0 0 0 8060 Vehicles& Equipment 5,100 0 0 0 0 0 TOTAL CAPITAL OUTLAY 5,100 0 0 0 0 0 TOTAL 344,820 483,509 544,000 598,000 581,700 617,700 FUNDING SOURCE: GENERAL FUND ($617,700) G9 Return to Table of Contents City Manager Community Relations Division Purpose The purpose of the Community Relations Program is to provide accurate and timely information to citizens, other public agencies, and the media regarding City programs and policies. This Program provides support to the City Council and operating departments by assisting them with the development and delivery of information to the community. Primary Activities The primary activities of the Community Relations Program include developing policies and guidelines for providing information to the media and to our citizens; promoting Chino Hills with the goal of attracting new business; providing support to existing businesses; and acting as a liaison to other agencies, service clubs, and the Chino Valley Chamber of Commerce. The Community Relations Program develops, coordinates, and implements the City's public information plan utilizing all resources available including the media, City website, utility bill inserts and taglines, the government access cable channel, and a variety of City-created publications. In addition, staff provides assistance to the Mayor for the development of articles, speeches, and presentations. The Community Relations Program manages the content of the City's Website and City TV-3 cable channel and produces all video programming. The Community Relations Program coordinates high visibility special events such as the annual State of the City address, VIP visits, and movie and television productions. This Program provides quality control on all City printed materials, maintains a list of dignitaries, and will serve as a protocol advisor and key resource for operating departments who coordinate special events. Significant Changes from Prior Year • The Water Conservation program has been moved to the Public Works Division. • An increase of $20,000 in Advertising & Promotions for the 25th Anniversary which includes the production of a 25th Anniversary historical brochure, a total of three anniversary-related event giveaways and a commemorative coin as a giveaway from the City Council. Significant Items of Capital Outlay None G10 City Manager Community Relations Workload Indicators Community Relations FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Articles, Press Releases, PSA's, &Scripts I 261 I 358 I 368 I 380 Chamber, Council, Community Events & Meetings 60 70 50 60 I Website Updates & PhotoNideo Postings I 103 I 127 I 185 I 200 I General Info. & Media Requests I 430 I 460 I 485 I 500 TV-Video Shoots, Productions, & Bulletin Boards 231 250 400 400 I National Night Out Participants I 1,300 I 1,250 I 1,148 I 1,500 Water Conservation FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Special Events for Outreach I 20 I 20 I 27 I 20 Residents Participating in Rebates & Programs 7,295 5,243 2,142 4,000 Gallons of Water Saved I 18,580,187 I 21,132,198 I 43,382,553 I 45,000,000 Violations Reported I N/A I N/A I 551 I 700 Poster Contest Entries I 301 I 230 I 613 I 700 Classroom Visits I 16 I 18 I 10 I N/A *Note: The Water Conservation program is being moved to the Public Works Department, Water Division. Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I 478,113 I 571,111 I 657,200 I 584,300 I 560,800 I (14.7%) Operations & Maintenance I 75,808 I 83,833 I 146,300 I 144,500 I 116,500 I (20.4%) Capital Outlay I 0 0 0 0 0 N/A Total I 553,921 I 654,944 I 803,500 I 728,800 I 677,300 I (15.7%) (1) Percent Change: "15/16 Adjusted Budget" column compared to "16/17 Proposed Budget" column. "N/A" = Not Applicable. G11 4.. City of Chino Hills This page intentionally left blank. G12 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: COMMUNITY RELATIONS 0320 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 284,648 335,603 343,700 365,600 331,700 310,100 1015 Part-Time/Seasonal Wages 0 0 0 0 900 0 1020 Overtime Salaries 655 7,856 5,400 5,400 3,200 1,800 1540 Fringe Benefits 192,810 227,652 258,800 286,200 248,500 248,900 TOTAL PERSONNEL 478,113 571,111 607,900 657,200 584,300 560,800 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 530 565 2,100 2,100 2,100 800 2015 Conf., Meetings, and Training 265 17,397 12,000 12,000 11,600 15,200 2030 Uniforms 39 243 700 700 700 400 3090 Professional Services 2,614 8,249 11,000 11,000 10,500 11,100 3105 Temporary Employee Services 0 0 0 0 18,600 0 3190 Contractual Services 8,446 14,382 18,000 18,000 16,300 23,400 4015 Advertising and Promotion 22,176 36,620 82,600 83,400 71,500 58,300 4030 Printing and Photocopy Services 484 1,796 4,500 4,500 3,100 600 4035 Postage and Express Delivery 966 52 1,000 1,000 600 500 4430 Small Equipment and Tools 36,564 131 900 900 900 800 4440 Office Supplies 568 186 500 500 500 500 4445 Special Parts and Supplies 242 23 500 500 600 400 4450 Reference Materials and Svcs 535 1,535 5,100 5,100 2,100 2,100 5620 Vehicle& Equip Service Charges 0 0 2,300 2,300 1,400 0 6035 Telephone 2,379 2,654 4,300 4,300 4,000 2,400 TOTAL OPERATIONS& MAINTENANCE 75,808 83,833 145,500 146,300 144,500 116,500 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL 553,921 654,944 753,400 803,500 728,800 677,300 FUNDING SOURCE: GENERAL FUND ($677,300) G13 Return to Table of Contents City Manager Contract Services Division Purpose The Contract Services Program is responsible for the administration of the Refuse and Recycling contract and Household Hazardous Waste contract, implementation of the City's Source Reduction and Recycling Element (SRRE), and Household Hazardous Waste Element (HHWE). Primary Activities The primary activities of the Contract Services Program include the implementation of the City's Source Reduction and Recycling Element (SRRE) and the Household Hazardous Waste Element (HHWE). This includes management of the Commercial and Residential Solid Waste and Recycling contracts to ensure solid waste diversion requirements mandated by the State and addressed in the SRRE are being met. The Household Hazardous Waste contract provides for the collection, recycling, treatment, and disposal of household hazardous waste generated by the residents within the community. Significant Changes from Prior Year None Significant Items of Capital Outlay None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 RESIDENTIAL Actual Actual Actual Projected Total Trash Tonnage I 21,561.60 22,005.93 21,788.69 22,137.89 Total Yard Waste Tonnage I 10,441.56 I 9,935.27 I 9,977.43 I 8,875.94 Total Recycled Tonnage I 4,982.28 I 4,432.07 I 4,555.63 I 4,605.47 COMMERCIAL Total Trash Tonnage I 10,711.94 I 10,711.94 I 11,837.20 I 12,594.21 INDUSTRIAL Total Trash Tonnage I 6,121.02 I 5,454.85 I 5,256.40 I 8,203.91 Total Yard Waste Tonnage I 1,396.50 I 1,253.21 I 722.51 I 684.51 Total Recycled Tonnage I 0 I 0 I 0.53 I 0 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I N/A I N/A I N/A I N/A I N/A I N/A Operations & Maintenance I 4,844,499 I 4,885,098 I 5,002,100 I 4,944,900 I 5,107,200 I 2.1% Capital Outlay I N/A I N/A I N/A I N/A I N/A I N/A Total I 4,844,499 I 4,885,098 I 5,002,100 I 4,944,900 I 5,107,200 I 2.1% (1) Percent Change: "15/16 Adjusted Budget" column compared to "16/17 Proposed Budget" column. "N/A" = Not Applicable. G14 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: CONTRACT SERVICES 8500 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ACTUAL ACTUAL ADOPTED ADJUSTED PROJECTED ADOPTED BUDGET BUDGET ACTUAL BUDGET OPERATIONS& MAINTENANCE 2015 Conf., Meetings, and Training 1,198 769 1,000 1,000 0 1,000 3140 Refuse Contract 4,710,298 4,753,169 4,814,600 4,814,600 4,814,600 4,910,900 3190 Contractual Services 102,662 102,662 102,700 102,700 102,700 102,700 4015 Advertising and Promotion 30,341 28,498 83,800 83,800 27,600 92,600 TOTAL OPERATIONS& MAINTENANCE 4,844,499 4,885,098 5,002,100 5,002,100 4,944,900 5,107,200 TOTAL 4,844,499 4,885,098 5,002,100 5,002,100 4,944,900 5,107,200 FUNDING SOURCE: GENERAL FUND ($196,300) SOLID WASTE FUND ($4,910,900) G15 Return to Table of Contents City Manager Emergency Preparedness Division Purpose The purpose of the Emergency Preparedness Program is to enhance the City's ability to respond to and recover from the effects of natural or manmade disasters; to administer the Federal and State Disaster Assistance Programs; and to serve as the liaison to these and other agencies in San Bernardino County. Primary Activities Community Relations staff provides emergency preparedness training and information to City staff; coordinates a community informational campaign regarding preparedness; plans and implements disaster drills in conjunction with other agencies; acts as liaison to the Chino Hills Auxiliary Radio Team; coordinates disaster reimbursement claim processing; maintains Emergency Operations Center (EOC) preparedness; maintains emergency sheltering, food, water, and equipment supplies; coordinates disaster/damage information with San Bernardino County; maintains and updates the City's Emergency Operations Plan; and serves as City representative to the San Bernardino County Operational Area and State of California Office of Emergency Services. Significant Changes from Prior Year None Significant Items of Capital Outlay None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Staff Training Sessions Held I 6 I 10 I 5 I 8 Staff Members & Residents Trained I 89 I 278 I 323 I 450 Special Events & Community Workshops for Outreach 8 8 7 6 Program Development Hours I 852 I 435 I 724 I 950 Large Projects I 2 I 2 I 1 I 4 Grants Administered I 2 I 2 I 2 I 2 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I 81,702 I 74,585 I 100,800 I 92,000 I 106,000 I 5.2% Operations & Maintenance I 125,481 I 210,335 I 150,400 I 147,300 I 134,800 I (10.4%) Capital Outlay I N/A I N/A I N/A I N/A I N/A I N/A Total I 207,183 I 284,920 I 251,200 I 239,300 I 240,800 I (4.1%) (1) Percent Change: "15/16 Adjusted Budget" column compared to "16/17 Proposed Budget" column. "N/A" = Not Applicable. G16 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: EMERGENCY PREPAREDNESS 1110 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 46,625 40,949 53,900 55,700 50,300 57,400 1540 Fringe Benefits 35,077 33,636 42,100 45,100 41,700 48,600 TOTAL PERSONNEL 81,702 74,585 96,000 100,800 92,000 106,000 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 175 225 300 300 300 300 2015 Conf., Meetings, and Training 210 1,419 31,800 31,800 28,900 8,000 2030 Uniforms 0 0 100 100 100 100 3090 Professional Services 0 70 200 200 100 200 3190 Contractual Services 97,252 194,062 107,500 107,500 107,100 114,500 4015 Advertising and Promotion 0 0 2,600 2,600 2,600 2,700 4030 Printing and Photocopying 638 0 400 400 400 1,300 4035 Postage and Express Delivery 0 0 100 100 100 100 4430 Small Equipment and Tools 22,320 8,310 500 500 500 500 4445 Special Parts and Supplies 3,344 4,622 4,800 4,800 4,800 5,000 4450 Reference Materials and Svcs 0 0 100 100 100 100 6035 Telephone 1,542 1,627 2,000 2,000 2,300 2,000 TOTAL OPERATIONS& MAINTENANCE 125,481 210,335 150,400 150,400 147,300 134,800 TOTAL 207,183 284,920 246,400 251,200 239,300 240,800 FUNDING SOURCE: GENERAL FUND ($240,800)-See Note Note: General Fund expenditures of approx. $20,500 will be reimbursed by Emergency Management Performance Grant Program. G17 Return to Table of Contents Cit Mana• er Human Resources Division Purpose The purpose of the Human Resources Program is to maximize the City's most critical resource — its employees — by effectively recruiting, training, and developing City staff and providing personnel support to supervisors and managers. Primary Activities The primary activities of the Human Resources Program include recruitment, training, benefit administration, employee recognition, labor negotiations, maintenance and updating of Personnel Rules and Administrative Policies, monitoring of salary, compensation, and classification plans, and ensuring conformance with applicable laws and regulations. Significant Changes from Prior Year • The purchase of online Performance Evaluation Software, which will assist with the performance management and evaluation process. Significant Items of Capital Outlay None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Actual Projected Recruitments Conducted I 4 FT/5 PT 8 FT/7 PT 10 FT/9 PT 14 FT/ 10 PT Positions Hired I 4 FT/63 PT 6 FT/73 PT 10 FT/73 PT 20 FT/80 PT Employee Trainings I 12 I 13 I 14 I 16 Workers Compensation Claims I 8 I 9 I 13 I 9 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I 184,238 I 277,289 I 331,900 I 338,800 I 350,900 I 5.7% Operations & Maintenance I 89,646 I 94,047 I 94,700 I 77,300 I 112,200 I 18.5% Capital Outlay I N/A I N/A I N/A I N/A I N/A I N/A Total I 273,884 I 371,336 I 426,600 I 416,100 I 463,100 I 8.6% (1) Percent Change: "15/16 Adjusted Budget" column compared to "16/17 Proposed Budget" column. "N/A" = Not Applicable. G18 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: HUMAN RESOURCES 2200 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 103,275 150,797 177,800 183,800 183,900 191,200 1020 Overtime Salaries 0 0 0 0 0 0 1540 Fringe Benefits 80,963 126,492 135,100 148,100 154,900 159,700 TOTAL PERSONNEL 184,238 277,289 312,900 331,900 338,800 350,900 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 2,807 3,081 3,700 3,700 3,500 3,700 2015 Conf., Meetings, and Training 21,490 28,315 14,500 14,500 11,600 15,600 3010 Legal Services 19,233 14,232 22,000 24,800 15,000 22,000 3025 Medical Services 16,247 13,909 19,200 19,200 12,400 18,000 3090 Professional Services 10,357 9,295 8,300 8,300 8,500 10,200 4015 Advertising and Promotion 1,658 5,024 2,000 2,000 3,500 5,000 4450 Reference Materials and Svcs 1,567 2,807 3,900 3,900 3,200 3,400 6035 Telephone 713 663 800 800 900 800 7415 Special Departmental Expense 15,574 16,721 17,500 17,500 18,700 33,500 TOTAL OPERATIONS& MAINTENANCE 89,646 94,047 91,900 94,700 77,300 112,200 TOTAL 273,884 371,336 404,800 426,600 416,100 463,100 FUNDING SOURCE: GENERAL FUND ($463,100) G19 Return to Table of Contents Cit Mana• er Public Safety Division Purpose The purpose of Public Safety is to provide general police services and a variety of community services through a contractual agreement with the San Bernardino County Sheriff's Department. In collaboration with the City, the Sheriff's Department can continue to develop the community policing programs that meet the specific needs of Chino Hills' residents. Primary Activities The primary activities of the Public Safety Program include general law enforcement, crime prevention, traffic enforcement, Neighborhood Watch Residential/Business, and other public education programs. The majority of services included in the Public Safety Program are provided through a contract with the San Bernardino County Sheriff's Department. The Sheriff's Department mandates some in-service training, however, additional training will be provided by the City to ensure the Officers meet the specific needs of the community. In collaboration, the City and the San Bernardino County Sheriff's Department will develop a comprehensive Community Policing plan to meet the future policing needs and services of the City. This includes increasing public safety personnel and equipment. Significant Changes from Prior Year None Significant Items of Capital Outlay None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 (By Calendar Year) Actual Actual Actual Projected Allocated Department Staffing 52 52 53 55 Crime Levels (Part 1 Crimes) 1,194 1,215 1,263 1,092 Calls for Service 40,909 45,409 47,976 50,808 Cases Investigated 4,017 3,801 4,475 4,488 Arrests 1,171 1,085 1,135 1,152 Traffic Citations 3,525 3,081 2,879 3,288 Drunk Driving Arrests 207 140 229 288 G20 Cit Mana• er Public Safety Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I 0 0 0 0 0 N/A Operations & Maintenance I 10,991,721 I 11,488,626 I 12,158,800 I 12,167,000 I 12,061,900 I (0.8%) Capital Outlay I 1,736 I 6,269 I 1,800 I 1,800 I 0 I (100%) Total I 10,993,457 I 11,494,895 I 12,160,600 I 12,168,800 I 12,061,900 I (0.8%) (1) Percent Change: "15/16 Adjusted Budget" column compared to "16/17 Proposed Budget" column. "N/A" = Not Applicable. G21 City of Chino Hills This page intentionally left blank. G22 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: PUBLIC SAFETY 6000 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 4,045 4,045 4,100 4,100 4,100 4,100 2015 Conf., Meetings, &Training 249 704 200 200 1,000 1,000 3090 Professional Services 80,368 82,155 87,500 87,500 87,700 93,000 3115 IT Service Charges 12,400 12,400 12,400 12,400 12,400 43,200 3170 Police Services 10,735,581 11,235,668 11,891,000 11,891,000 11,891,100 11,759,100 3172 Parking Fine Processing Services 117,461 119,151 126,200 126,200 124,800 124,800 4030 Printing and Photocopy Services 2,276 4,524 2,500 2,500 2,000 2,500 4035 Postage and Express Delivery 0 0 100 100 100 100 4420 Computer Hardware /Software 0 0 500 500 0 500 4430 Small Equipment and Tools 0 2,050 2,000 2,000 6,000 2,000 4445 Special Parts and Supplies 30,004 8,357 10,000 10,000 15,100 10,000 4450 Reference Materials&Svcs 0 110 0 0 0 0 6035 Telephone 8,937 13,801 13,400 13,400 14,500 15,900 6050 Cable Television 0 461 1,800 1,800 1,100 1,100 7220 Admin Overhead 400 5,200 7,100 7,100 7,100 4,600 TOTAL OPERATIONS& MAINTENANCE 10,991,721 11,488,626 12,158,800 12,158,800 12,167,000 12,061,900 CAPITAL OUTLAY 8050 Office Furniture and Equipment 1,736 6,269 0 1,800 1,800 0 TOTAL CAPITAL OUTLAY 1,736 6,269 0 1,800 1,800 0 TOTAL 10,993,457 11,494,895 12,158,800 12,160,600 12,168,800 12,061,900 FUNDING SOURCE: GENERAL FUND ($11,961,900) CITIZEN'S OPTION FOR PUBLIC SAFETY GRANT($100,000) G23 Return to Table of Contents City Manager Risk Management Division Purpose The Risk Management Program is responsible for identifying and analyzing loss exposures, examining the feasibility of alternative risk management techniques, selecting the most appropriate alternatives, implementing the selected methods, and then monitoring and improving the risk management program. When this is accomplished, overall liability will be minimized and the proper risk transfer technique will be determined. Primary Activities Administration of the Risk Management Program includes coordinating the receipt, investigation, and resolution of liability claims filed against the City; coordinating employee medical care and solution of Workers' Compensation claims; coordinating recovery when City property has been damaged; developing safety training programs and participating in safety meetings; monitoring losses and expense reserves; evaluating City insurance needs and purchasing appropriate coverage. From July 1, 1992, through March 1, 2016, the City is averaging approximately 32 liability claims per year with an average cost of $10,241 per claim. In fiscal year 2015-16, from July 1, 2015, through March 1, 2016, there have been 27 claims with an average cost of $4,906. During fiscal year 2014-15, there were 13 new Workers' Compensation claims. The average for the previous five fiscal years is 11 claims per year. Significant Changes from Prior Year • For FY 2016/2017, the retrospective deposit is significantly less than the previous year due to past and current claims. • The workers compensation retrospective deposit due is much higher for FY 2016/2017 due to claim history. Significant Items of Capital Outlay None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Actual Projected General Liability Claims I 17 I 32 I 48 I 35 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I 115,093 I 91,831 I 55,600 I 55,800 I 61,200 I 10.1% Operations & Maintenance I 2,040,915 I 2,446,280 I 1,360,800 I 1,386,300 I 2,166,500 I 59.2% Capital Outlay I 0 0 0 0 0 N/A Total I 2,156,008 I 2,538,111 I 1,416,400 I 1,442,100 I 2,227,700 I 57.3% (1) Percent Change: "15/16 Adjusted Budget" column compared to "16/17 Proposed Budget" column. "N/A" = Not Applicable. G24 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: CITY MANAGER PROGRAM CODE PROGRAM: RISK MANAGEMENT 2100 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 64,621 50,103 30,800 31,800 31,800 34,400 1020 Overtime Salaries 0 0 0 0 0 0 1540 Fringe Benefits 50,472 41,728 21,800 23,800 24,000 26,800 TOTAL PERSONNEL 115,093 91,831 52,600 55,600 55,800 61,200 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 385 0 400 400 700 800 2015 Conf., Meetings, and Training 511 2,795 1,900 1,900 1,200 4,500 2020 Auto Mileage 0 0 0 0 0 0 3090 Professional Services 0 0 0 0 0 0 3190 Contractual Services 39,577 38,640 43,700 48,800 48,800 49,800 4035 Postage &Express Delivery 0 0 0 0 0 0 4110 Liability Insurance 1,405,947 1,819,188 586,900 586,900 582,100 1,186,300 4115 Fire and Casualty Insurance 321,197 331,105 327,700 327,700 352,400 370,100 4125 Surety Bonds 1,866 1,908 2,100 2,100 2,100 2,100 4130 Workers' Compensation Insurance 239,511 238,366 375,200 375,200 375,200 532,700 4140 Unemployment Insurance 21,242 11,476 10,000 10,000 14,000 15,000 4430 Small Tools& Equipment 9,019 0 4,800 4,800 3,200 1,300 4450 Reference Materials and Svcs 475 475 500 500 500 900 7415 Special Departmental Expense 1,185 2,327 2,500 2,500 2,500 3,000 7950 Settlement/Judgements 0 0 0 0 3,600 0 TOTAL OPERATIONS& MAINTENANCE 2,040,915 2,446,280 1,355,700 1,360,800 1,386,300 2,166,500 TOTAL 2,156,008 2,538,111 1,408,300 1,416,400 1,442,100 2,227,700 FUNDING SOURCE: GENERAL FUND ($2,227,700) G25 City of Chino Hills This page intentionally left blank. G26 25h 1 ,'ANNIVERSARY 7016 CITY OF CHINO HILLS i /i 25 YEARS OF EXCELLENCE OM g 4 , , _ jj _ I ram , . Er 1-1,,,,sta, , , , 1� 7as" iiit, •, • : . iiiir .i ii .; • _.• . . . . ,._ �� S 41. 1� Inc I irk .:,; .... r _., .. . ...., , _ , `g i. I .:. }- 4:i R.F.. •` .ry PMfl ■ 1 :r ', =3.: ill X11 I .i riIN I .. rr Lam /, 1� 1 �„ ns 41010141/111'41101"1"1 �II 1� , {i f4 �I1�III�411f �4r.�- m Vis `i �� ` _ � .i .� Yi }y��� ':",� "1 I X143 i 1'1`M�, '' _ . 'Q9 � .- .%,.. ,mg-17., 110:,w.,31,1e.,,L 0, .si - . , - ,, ../ . // . // . ../ // ../ . // . // ../ // /.. /: // // .. ../ // ..zz : /.. .././ CommunityDevelopment m c 3 0 City of Chino Hills iv Organization By Activity CT Full Time Positions By Activity 0 Fiscal Year 2016-17 ° Community Development City Council I City Manager I , I Administration Community Development Title and Number of Full Time Positions, Director Management Analyst I/II(1) Joann Lombardo Administrative Assistant II(1) - Administrative Assistant I(1) I Building Services Development Services Economic Development Title and Number of Full Time Positions Title and Number of Full Time Positions. Title and Number of Full Time Positions, 1 Assistant Community Development Director— Planning Manager 9 (1) None Building Official(1) Senior Planner(2) Assistant Building Official(1) Assistant/Associate Planner(2) Building Inspector I/ll(2) Permit Technician I/II(3) (1) c 3 Community Development ment Expenditures FY 2016-17 0 Economic Development $119,200 2% Administration $1,558,400 29% Development Services _ $2,196,000 41% .Building Services $1,443,700 28% Return to Table of Contents CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT FY 2015-16 FY 2016-17 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION Community Development Director 1 1 Management Analyst I/ II 1 1 Administrative Assistant II 1 1 Administrative Assistant I 1 1 Sub-Total 4 4 PROGRAM: BUILDING SERVICES Assistant Community Development Director-Building Official 1 1 Assistant Building Official 1 1 Building Inspector I/ II 2 2 Permit Technician I/II 3 3 Sub-Total 7 7 PROGRAM: DEVELOPMENT SERVICES Planning Manager 1 1 Senior Planner 2 2 Assistant/Associate Planner 2 2 Sub-Total 5 5 TOTAL 16 16 PERMANENT PART-TIME POSITION PROGRAM: DEVELOPMENT SERVICES Planning Technician 1 1 TOTAL 1 1 H3 City of Chino Hills This page intentionally left blank. H4 Return to Table of Contents CITY OF CHINO HILLS BUDGET SUMMARY FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET COMMUNITY DEVELOPMENT Personnel Services 1,990,460 2,013,777 2,341,400 2,419,900 2,213,200 2,565,800 Operations and Maintenance 478,648 1,728,763 2,198,000 3,004,800 3,137,600 2,751,500 Capital Outlay 0 0 33,000 33,000 27,200 0 TOTAL COMMUNITY DEVELOPMENT 2,469,108 3,742,540 4,572,400 5,457,700 5,378,000 5,317,300 PROGRAM Administration 885,214 1,288,397 1,509,800 1,585,900 1,374,100 1,558,400 Building Services 895,201 1,152,595 1,385,000 1,451,200 1,392,600 1,443,700 Development Services 645,421 1,132,270 1,562,900 2,250,900 2,440,600 2,196,000 Economic Development 43,272 169,278 114,700 169,700 170,700 119,200 TOTAL COMMUNITY DEVELOPMENT 2,469,108 3,742,540 4,572,400 5,457,700 5,378,000 5,317,300 H5 Return to Table of Contents Community Development Administration Division Purpose The Administration Program of the Community Development Department provides the director function and administrative services and support to the City's Building Services, Development Services, and Economic Development Programs. The primary purpose of the Administration Program is to provide oversight of all Department activities; and support functions including compilation of staff report submittals for all City Council and Planning Commission meetings; preparation and management of budgetary matter, filing and record keeping, and organizing employee training. Primary Activities The Administration Program's primary duties include: support to Building Services, Development Services and Economic Development Divisions, responding to City Council, City Manager, Planning Commission and to other City Departments' concerns as it involves the Community Development Department; administrative functions such as implementation of Council policies as it applies to the Department; preparation, implementation, and management of the Department's budget; coordination of developer project trust accounts; personnel management and training, and maintaining the Department website. Significant Changes from Prior Year • Decrease in Legal Services reimbursed by developers due to a decrease in the need for legal services ($32,000). • Increase in Temporary Employee Services to cover additional clerical work such as scanning of: Building Permits, planning files and other records. The Department has started a process of scanning miscellaneous documents in order to make information more accessible, and to relieve records storage space ($43,800). Significant Items of Capital Outlay • None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Actual Projected Ordinances Adopted 6 6 9 4 Resolutions Adopted 18 29 19 22 Legal Ads Published 14 26 33 22 Planning Commission Staff Reports 21 42 34 42 Produced Planning Commission Packets 13 18 17 14 Produced City Council Staff Reports Produced 18 25 34 20 H6 Community Development Administration Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual I Personnel I 711,676 I 737,747 I 797,600 I 706,100 I 702,600 I (11.9%) I Operations&Maintenance I 173,538 I 550,650 I 788,300 I 668,000 I 855,800 I 8.6% I Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A I Total I 885,214 I 1,288,397 I 1,585,900 I 1,374,100 I 1,558,400 I (1.7%) (1) Percent Change: "15/16 Adjusted Budget" column compared to"16/17 Budget" column. "N/A" = Not Applicable. 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H8 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ADMINISTRATION 4000 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 409,633 417,448 418,500 428,100 380,100 371,100 1015 Part-Time/Seasonal Wages 1,653 1,693 2,400 2,400 2,100 2,400 1020 Overtime Salaries 0 0 400 400 400 500 1540 Fringe Benefits 300,390 318,606 337,900 366,700 323,500 328,600 TOTAL PERSONNEL 711,676 737,747 759,200 797,600 706,100 702,600 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 425 575 600 600 500 500 2015 Conf., Meetings, and Training 453 129 1,000 1,000 1,400 2,000 2030 Uniforms 0 278 100 100 200 200 3010 Legal Services 39,035 88,091 199,000 199,000 100,000 167,000 3105 Temporary Employee Services 0 0 0 29,700 29,700 43,800 3115 IT Service Charges 122,800 139,000 197,900 205,500 205,500 211,300 3190 Contractual Services 4,984 14,590 31,600 31,600 9,500 35,900 4030 Printing and Photocopy Services 329 892 400 400 900 400 4035 Postage and Express Delivery 626 262 600 600 600 600 4440 Office Supplies 3,810 2,508 4,000 4,400 4,400 4,500 4445 Special Parts and Supplies 70 55 0 0 0 0 4450 Reference Materials and Svcs 35 150 200 200 100 100 5025 Office Equipment Maintenance 80 0 200 200 200 300 6035 Telephone 891 820 900 900 900 900 7220 Administrative Overhead 0 303,300 314,100 314,100 314,100 388,300 TOTAL OPERATIONS& MAINTENANCE 173,538 550,650 750,600 788,300 668,000 855,800 TOTAL 885,214 1,288,397 1,509,800 1,585,900 1,374,100 1,558,400 FUNDING SOURCE: COMMUNITY DEVELOPMENT FUND ($1,358,000) TDA PASS THROUGH FUND ($200,400) H9 Return to Table of Contents Community Development Building Services Division Purpose The Building Services Program is responsible for ensuring that all residential, commercial, and other construction in the City meets or exceeds the minimum requirements of the California Building Code, California Plumbing Code, California Mechanical Code, National Electrical Code, all applicable State Energy and Accessibility Codes, as well as the City of Chino Hills Municipal Code. The Program also provides technical support to the Community Development Department's Development Services Program, the Engineering Department, and Code Enforcement Program, and assists the general public with Building Code related questions. Primary Activities The primary activities of the Program are providing customer service assistance at the Community Development Department counter, plan review services, permit issuance, and field inspections of construction projects. It is through these functions that the City provides a safe environment at home, work, and play for the community while assuring that the City's needs for housing and commercial development are being met. Significant Changes from Prior Year • Increase in Reference Materials due to the State Adoption of new Building Codes ($6,000). Significant Items of Capital Outlay None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Actual Projected Building Permits Issued 1,077 1,483 1,656 1,926 Dwelling Units Permits Issued 19 324 33 1,078 Square Footage of New Non-residential 15,000 20,904 2,457 294,000 Construction Total Valuation of all Construction I 29,061,458 I 74,018,864 I 45,647,562 I 92,000,000 Number of Plan Checks 568 891 737 1,050 Number of Building Inspections 3,240 4,012 5,154 6,728 General Public Telephone calls 6,970 9,889 10,419 12,000 Handled Public Assistance Hours N/A *533 1,319 3,397 Assisting Other Departments Hours N/A *27 148 53 Number of Walk-In Customers 13,914 14,832 15,442 16,200 *Actual for FY 13/14 includes the last quarter only H10 Community Development Building Services Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual I Personnel I 860,302 I 889,541 I 973,200 I 921,600 I 974,200 I 0.1% I Operations&Maintenance I 34,899 I 263,054 I 445,000 I 443,800 I 469,500 I 5.5% I Capital Outlay I 0 I 0 I 33,000 I 27,200 I 0 I (100.0%) I Total I 895,201 I 1,152,595 I 1,451,200 I 1,392,600 I 1,443,700 I (0.5%) (1) Percent Change: "15/16 Adjusted Budget" column compared to"16/17 Budget" column. "N/A" = Not Applicable. H11 City of Chino Hills This page intentionally left blank. H12 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: BUILDING SERVICES 4100 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 506,688 515,021 515,600 533,100 518,600 547,500 1020 Overtime Salaries 0 0 1,400 1,400 1,400 600 1540 Fringe Benefits 353,614 374,520 397,800 438,700 401,600 426,100 TOTAL PERSONNEL 860,302 889,541 914,800 973,200 921,600 974,200 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 1,025 1,828 600 1,800 600 2,200 2015 Conf., Meetings, and Training 0 1,106 3,400 3,100 2,800 3,800 2030 Uniforms 1,163 1,673 2,100 2,100 2,100 2,100 3030 Development Professional Svcs 17,160 27,180 40,000 40,000 34,500 40,000 3190 Contractual Services 0 27,990 163,000 169,900 175,400 163,000 4010 Legal Advertising 0 222 0 0 0 300 4430 Small Equipment and Tools 94 0 100 100 100 100 4445 Special Parts and Supplies 41 0 100 100 400 4,100 4450 Reference Materials and Svcs 7,540 1,332 1,700 1,700 1,700 7,700 5620 Vehicle & Equip Service Charges 6,109 6,009 6,200 6,200 6,200 8,800 6035 Telephone 1,767 2,314 2,100 2,100 2,100 2,100 7220 Administrative Overhead 0 193,400 217,900 217,900 217,900 235,300 TOTAL OPERATIONS& MAINTENANCE 34,899 263,054 437,200 445,000 443,800 469,500 CAPITAL OUTLAY 8060 Vehicles and Equipment 0 0 33,000 33,000 27,200 0 TOTAL CAPITAL OUTLAY 0 0 33,000 33,000 27,200 0 TOTAL 895,201 1,152,595 1,385,000 1,451,200 1,392,600 1,443,700 FUNDING SOURCE: COMMUNITY DEVELOPMENT FUND ($1,403,700) TDA PASS THROUGH FUND ($40,000) H13 Return to Table of Contents Communit Development Development Services Division Purpose The Development Services Program is responsible for implementing the City's General Plan and Development Code: managing all land use entitlements in accordance with the Subdivision Map Act; California Environmental Quality Act (CEQA) and Planning, Zoning, and Development Laws and assisting the general public with planning related questions. Primary Activities The primary activity of the Development Services Program is the management of land use entitlements for proposed residential and commercial projects, including the preparation of Initial Studies and Environmental Impact Reports, Site Plan Reviews, Site Development Permits, Design Reviews, Conditional Use Permits, Tract Maps, Parcel Maps, General Plan and Development Code Amendments, preparation of Conditions of Approval, and public hearings before the Planning Commission and City Council. Other activities include City-initiated General Plan and Development Code amendments, development of Planning standards and ordinances, responding to general public inquiries and special projects as directed by the City Council, and support for economic development activities. Significant Changes from Prior Year • In FY 15/16 the division added one Assistant/Associate Planner which replaced one Management Analyst position from the Administration division. This new position will help with the Development Code Amendments to bring the Code into compliance with the General Plan ($152,668). • Increase in Development Professional Services due to increase of costs associated with outside technical services for the review of development projects ($306,000). • Increase in Professional Services due to the need of a consultant to assist with the Fire Hazard Overlay Map and policies ($30,000). • Increase in Special Parts and Supplies to purchase filling cabinets to store Composite Development Plans and other documents ($8,200). Significant Items of Capital Outlay • None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Actual Projected Entitlement Permit Applications Processed 58 62 57 83 Post Entitlement Permit Applications 34 52 66 71 Processed Entitlement Permit Applications Completed: a. Over the counter review and approval 162 217 175 259 b. Staff level entitlement/ post entitlement 50 77 83 98 approval H14 Communit Development Development Services Workload Indicators (continued) FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Actual Projected c. Planning Commission approval 41 39 34 53 d. City Council approval 17 8 11 17 Review Business/HOP License 461 419 407 601 Environmental Documents Processed 7 6 2 10 Technical Consultants Managed 6 6 3 15 Plan Checks *275 *423 315 330 Public Assistance Hours N/A *373.50 1,687 1,630 Assisting other Departments Hours N/A *43.75 77.50 69 *Plan Checks Actual for FY 12/13 and 13/14 tabulation was revised *Public Assistance Hours, Actual for FY 13/14 includes the last quarter only "N/A" data not available Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 418,482 I 386,489 I 649,100 I 585,500 I 889,000 I 37.0% Operations& Maintenance I 226,939 I 745,781 I 1,601,800 I 1,855,100 I 1,307,000 I (18.4)% Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A Total I 645,421 I 1,132,270 I 2,250,900 I 2,440,600 I 2,196,000 I (2.4)% (1) Percent Change: "15/16 Adjusted Budget"column compared to"16/17 Budget" column. "N/A" = Not Applicable. H15 City of Chino Hills This page intentionally left blank. H16 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: DEVELOPMENT SERVICES 4200 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 242,483 230,591 399,700 383,200 342,100 512,600 1020 Overtime Salaries 0 0 0 0 0 500 1540 Fringe Benefits 175,999 155,898 267,700 265,900 243,400 375,900 TOTAL PERSONNEL 418,482 386,489 667,400 649,100 585,500 889,000 OPERATIONS& MAINTENANCE 2015 Conf., Meetings, and Training 0 366 2,600 2,600 1,600 2,600 3010 Legal Services 57 1,976 0 0 0 0 3020 Financial Services 212 424 0 0 0 0 3030 Development Professional Svcs 114,634 440,913 704,000 1,310,700 1,600,000 1,010,000 3090 Professional Services 46,663 6,468 0 2,400 2,400 30,000 3190 Contractual Services 57,650 71,150 0 97,200 67,200 0 4010 Legal Advertising 6,401 13,085 17,400 17,400 12,200 20,200 4030 Printing and Photocopy Services 427 11,716 0 0 0 1,200 4445 Special Parts and Supplies 116 0 0 0 0 8,200 4450 Reference Materials and Services 779 683 900 900 1,100 1,000 7220 Administrative Overhead 0 199,000 170,600 170,600 170,600 233,800 TOTAL OPERATIONS& MAINTENANCE 226,939 745,781 895,500 1,601,800 1,855,100 1,307,000 TOTAL 645,421 1,132,270 1,562,900 2,250,900 2,440,600 2,196,000 FUNDING SOURCE: COMMUNITY DEVELOPMENT FUND ($1,172,400) TDA PASS THROUGH FUND ($1,023,600) H17 Return to Table of Contents Community Development Economic Development Division Purpose The Economic Development Program seeks to promote commercial, Business Park, and office development in the City of Chino Hills, and to establish a diversified and sustainable economic base. This base provides a stable tax revenue structure for the City as well as a full range of retail shopping, services, and employment opportunities for its residents. Primary Activities The primary activity of the Economic Development Program is to implement programs relating to attraction of new retail projects, retention of existing businesses, and expansion of home-based businesses. These activities provide for revenue enhancement; generate retail sales tax and transient occupancy tax for the City; and create a local job base. Major activities include working with existing shopping center owners, leasing agents, existing and prospective business tenants/owners, and home-based businesses to promote retention of existing businesses and attraction of new retailers. Significant Changes from Prior Year • Financial Services reflects a decrease for Sales Tax Audit and Revenue Services which was transferred to the Finance Department ($9,200). • Increase in Contractual Services account due to the agreement with CBRE ($60,000). Significant Items of Capital Outlay None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Actual Projected Conferences Attended 3 2 2 3 Participated Job Fairs 0 1 1 1 Commercial Vacancy Rate N/A N/A 7.46% 10% Commercial Certificates of Occupancy 80 89 111 148 Issued Workshops Conducted 0 0 0 1 "N/A" data not available H18 Community Development Economic Development Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 01 01 01 01 01 N/Al Operations&Maintenance I 43,272 I 169,278 I 169,700 I 170,700 I 119,200 I (29.8%) Capital Outlay I 0 0 0 0 0 N/A Total I 43,272 I 169,278 I 169,700 I 170,700 I 119,200 I (29.8%) (1) Percent Change: "15/16 Adjusted Budget" column compared to"16/17 Budget" column. "N/A" = Not Applicable. H19 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: COMMUNITY DEVELOPMENT PROGRAM CODE PROGRAM: ECONOMIC DEVELOPMENT 4400 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 150 150 200 200 200 200 2015 Conf., Meetings, and Training 4,083 179 1,500 1,500 0 400 3020 Financial Services 7,802 10,624 9,200 9,200 12,700 0 3030 Development Professional Svcs 5,200 0 0 0 0 0 3190 Contractual Services 11,333 65,000 0 55,000 55,000 60,000 4015 Advertising and Promotion 13,502 0 0 0 0 0 4030 Printing and Photocopy Services 87 0 0 0 0 0 4450 Reference Materials and Svcs 1,115 1,125 1,100 1,100 100 1,000 7220 Administrative Overhead 0 92,200 102,700 102,700 102,700 57,600 TOTAL OPERATIONS& MAINTENANCE 43,272 169,278 114,700 169,700 170,700 119,200 TOTAL 43,272 169,278 114,700 169,700 170,700 119,200 FUNDING SOURCE: COMMUNITY DEVELOPMENT FUND ($119,200) H2O 25 ..; - Igvi ANNIVERSARY .7016 CITY OF CHINO HILLS , /, _ • I 25 YEARS OF EXCELLENCE . . ..'li, ! :''• ... ; : . . , . . 11 . .., 1..,:' A':-1:7.7 • Allt-- ' o , , 6 ...:, .-..- - --, - , - - . ...-:-i r;. ' ,.. - •:- ' •- : ,'.:,..r:- . .11 - . ,. . - Nock ..._ - I _- - - • - . i: . , _IL:741.--- ...Pk' Fr"—•, ll _. „ 'Y. mlai " " 77.1111-.111r=" .i.1 1 .:--; - I III ___.-- '''''s,'•- ..).-I _-__ _ _ TIT ___ •- n.L _,,, Ismi gills:16-' •smi IA , . . ._ . ----' --77------ -. '11-. -"`"-- -.- - "WNW- , - -_-__ . cemill 1111101011e' CommunityServices C- 0 'm 0 0, 0 N o� Chin PC ���ty��ty C�t`1 or. el P�t� phare aos�tions el N F utt Mme at Y ear Zo F`so se�`�es Gommurity City Coux16" Gkt`1 Manager Seoi`ces m `ty e U'n Gym DICeCt aCSha\\ OC 301-00V M eN`�es GO�munmb S\ U\\�"'�e eC j \t\e aC`d NPosCtCons Pna�ys�ltl eMee eN�ss l21 a9 61 Sen\or Ma SeN`ees Co cd�nator� \Opment C'ornmun�y SeN`ee9ssooant\\\(1) mur�G 3 t Ppir. l co llu,•.\staa`v e Pss`stan n\str ev Co ('jCan oiFU\\��me P �pGk 1\1w-ober BCt\e a`�d Npo\tCons None 2J m c 3 0 H Community Services Expenditures FY 2016-17 0 CDBG Program $547,500 8% or Community Services_ $6,146,200 _ 92% N 1 Return to Table of Contents CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: COMMUNITY SERVICES FY 2015-16 FY 2016-17 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: COMMUNITY SERVICES Community Services Director 1 1 Senior Management Analyst 1 1 Community Services Supervisor 2 2 Community Services Coordinator I/II 6 6 Administrative Assistant II 2 2 Administrative Assistant I 1 1 TOTAL 13 13 13 City of Chino Hills This page intentionally left blank. 14 Return to Table of Contents CITY OF CHINO HILLS BUDGET SUMMARY FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET COMMUNITY SERVICES Personnel Services 2,865,975 2,642,552 2,703,300 2,870,600 2,712,300 2,863,800 Operations and Maintenance 1,732,058 2,754,549 3,612,500 3,630,100 3,414,800 3,821,900 Capital Outlay 0 26,773 7,900 29,700 29,700 8,000 TOTAL COMMUNITY SERVICES 4,598,033 5,423,874 6,323,700 6,530,400 6,156,800 6,693,700 PROGRAM Administration 883,824 569,241 0 0 0 0 Community Development 321,927 135,214 658,000 642,900 447,800 547,500 Block Grant Program Neighborhood Services 807,564 253,673 0 0 0 0 Community Services 2,584,718 4,465,746 5,665,700 5,887,500 5,709,000 6,146,200 TOTAL COMMUNITY SERVICES 4,598,033 5,423,874 6,323,700 6,530,400 6,156,800 6,693,700 15 Return to Table of Contents Community Services Administration Beginning in FY 2014-15, the Community Services Administration Division was merged with the Recreation Division. The combined division was named Community Services. The change was effective November 1, 2014. The FY 2014-15 actuals reflect expenses through October 31, 2014. Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 474,348 I 353,518 I 0 I 0 I 0 I N/A Operations& Maintenance I 409,476 I 207,771 I 0 I 0 I 0 I N/A Capital Outlay I 0 I 7,952 I 0 I 0 I 0 I N/A Total I 883,824 I 569,241 I 0 I 0 I 0 I N/A (1) Percent Change: "15/16 adjusted Budget" column compared to"16/17 Budget" column. "N/A"= Not Applicable. 16 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: ADMINISTRATION 1100 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 276,789 204,174 0 0 0 0 1015 Part-Time/Seasonal Wages 1,175 1,019 0 0 0 0 1020 Overtime Salaries 0 0 0 0 0 0 1540 Fringe Benefits 196,384 148,325 0 0 0 0 TOTAL PERSONNEL 474,348 353,518 0 0 0 0 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 480 480 0 0 0 0 2015 Conf., Meetings, and Training 0 45 0 0 0 0 2030 Uniforms 0 216 0 0 0 0 3115 IT Service Charges 247,100 95,300 0 0 0 0 3190 Contractual Services 88,813 95,009 0 0 0 0 4030 Printing and Photocopy Services 618 317 0 0 0 0 4035 Postage and Express Delivery 768 0 0 0 0 0 4440 Office Supplies 2,973 1,561 0 0 0 0 4445 Special Parts and Supplies 9,873 175 0 0 0 0 4450 Reference Materials and Svcs 88 33 0 0 0 0 5620 Vehicle & Equip Service Charges 57,873 13,831 0 0 0 0 6035 Telephone 890 804 0 0 0 0 TOTAL OPERATIONS& MAINTENANCE 409,476 207,771 0 0 0 0 CAPITAL OUTLAY 8040 Improvements Other Than Bldgs 0 7,952 0 0 0 0 TOTAL CAPITAL OUTLAY 0 7,952 0 0 0 0 TOTAL 883,824 569,241 0 0 0 0 FUNDING SOURCE: GENERAL FUND ($0) Note: In FY 2014-15, the Community Services Administration division was merged with Recreation operations. This combined division is now collectively named Community Services. FY 2014-15 Actuals reflect transactions from July 1, 2014 through October 31, 2014. 17 Return to Table of Contents Community Services Community Development Block Grant (CDBG) Program Division Purpose The purpose of the Community Development Block Grant (CDBG) Program is to promote the development of a viable urban community by providing for decent housing, a suitable living environment, and expanded economic opportunities principally for low and moderate-income persons. Funding is provided by the United States Department of Housing and Urban Development. Primary Activities The primary activity of the CDBG Program is to identify and implement eligible activities that benefit low and moderate-income persons and further fair housing practices. Eligible activities that qualify under the United States Department of Housing and Urban Development include program administration, public service projects, and public improvement projects. Community Services Administration is responsible to administer, monitor and ensure that all programs and projects comply with the grant requirements. In addition to the CDBG program requirements, some of the City's projects and activities may be subject to other Federal requirements that include: fair housing and equal opportunities; handicapped accessibility; employment and contracting; environmental review; lead-based paint and labor standards. Programs funded by CDBG include the Home Improvement Grant Program, public service programs for low and moderate-income families and senior citizens and the Los Serranos infrastructure improvements. Administration coordinates with Engineering, Community Development, and Code Enforcement who will utilize funds for specific programs and projects. The City is required to submit to the United States Department of Housing and Urban Development a Five-Year Consolidation Plan which is a comprehensive planning document and application for funding over a five year period; an Annual Action Plan which sets the goals and objectives for the current year; and the Consolidated Annual Performance and Evaluation Report which tracks funding disbursements and reports on the City's Community Development Block Grant programs and its accomplishments. Significant Changes from Prior Year • Contractual Services increased in the amount of $30,000, or 23%, from the prior year adopted budget due to the reallocation of the 2014-2015 Home Improvement Program funds to the 2016- 2017 program year. • Public Works Construction decreased in the amount of $127,800, or 26%, from the prior year adopted budget due to the completion of two projects: Los Serranos Infrastructure — Phase 2B and Los Serranos — Cycle 2. Significant Items of Capital Outlay None 18 Community Services Community Development Block Grant (CDBG) Program Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Actual Projected CDBG funds allocated during the year 302,086 307,984 311,730 320,753 CDBG funds expended during the year 595,626 321,926 135,214 342,000 Home Improvement Program applications 23 29 10 10 received Home Improvement grants awarded 10 9 5 5 Home Improvement projects completed 9 7 7 5 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 19,890 I 13,549 I 35,700 I 18,800 I 23,000 I (35.6%) Operations & Maintenance I 302,037 I 121,665 I 607,200 I 429,000 I 524,500 I (13.6%) Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A Total I 321,927 I 135,214 I 642,900 I 447,800 I 547,500 I (14.8%) (1) Percent Change: "15/16 Adjusted Budget" column compared to "16/17 Budget" column. "N/A" = Not Applicable. 19 City of Chino Hills This page intentionally left blank. 110 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANT Various FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 12,758 8,418 19,800 19,800 10,300 12,400 1015 Part-time/Seasonal Wages 0 93 0 0 0 0 1540 Fringe Benefits 7,132 5,038 15,900 15,900 8,500 10,600 TOTAL PERSONNEL 19,890 13,549 35,700 35,700 18,800 23,000 OPERATIONS& MAINTENANCE 2015 Conf., Meetings, and Training 74 0 200 200 200 200 3190 Contractual Services 100,466 100,828 132,200 132,200 132,200 162,200 4015 Advertising and Promotion 770 1,422 1,200 1,200 1,200 1,200 7911 Public Works Construction 200,727 19,415 488,700 473,600 295,400 360,900 TOTAL OPERATIONS& MAINTENANCE 302,037 121,665 622,300 607,200 429,000 524,500 TOTAL 321,927 135,214 658,000 642,900 447,800 547,500 FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT($547,500) Ill Return to Table of Contents Community Services Neighborhood Services In FY 2014-15, the Neighborhood Services division was reorganized and division staff and functions were transferred to the City Manager, Public Works, and Community Services Departments. The change was effective November 1, 2014. The FY 2014-15 actuals reflect expenses through October 31, 2014. Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual I Personnel I 578,535 I 186,183 I 0 I 0 I 0 I N/A I Operations &Maintenance I 229,029 I 67,490 I 0 I 0 I 0 I N/A I Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A I Total I 807,564 I 253,673 I 0 I 0 I 0 I N/A (1) Percent Change: "15/16 Adjusted Budget" column compared to"16/17 Budget" column. "N/A"= Not Applicable. 112 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: NEIGHBORHOOD SERVICES 1150 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 329,824 109,096 0 0 0 0 1015 Part-Time/Seasonal Wages 10,201 3,675 0 0 0 0 1020 Overtime Salaries 695 1,210 0 0 0 0 1540 Fringe Benefits 237,815 72,202 0 0 0 0 TOTAL PERSONNEL 578,535 186,183 0 0 0 0 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 1,955 1,575 0 0 0 0 2015 Conf., Meetings, and Training 781 59 0 0 0 0 2030 Uniforms 338 551 0 0 0 0 3090 Professional Services 0 0 0 0 0 0 3173 Animal Control Services 134,398 58,034 0 0 0 0 3180 Crossing Guard Services 51,406 0 0 0 0 0 3190 Contractual Services 8,427 362 0 0 0 0 4015 Advertising and Promotion 236 1,215 0 0 0 0 4030 Printing and Photocopying 2,824 2,177 0 0 0 0 4035 Postage and Express Delivery 427 0 0 0 0 0 4430 Small Equipment and Tools 1,456 484 0 0 0 0 4445 Special Parts and Supplies 9,934 2,238 0 0 0 0 4450 Reference Materials and Svcs 0 0 0 0 0 0 6035 Telephone 1,613 795 0 0 0 0 7810 Water Conservation 15,234 0 0 0 0 0 7985 NPDES Permit Costs 0 0 0 0 0 0 TOTAL OPERATIONS& MAINTENANCE 229,029 67,490 0 0 0 0 CAPITAL OUTLAY 8050 Office Furniture and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL 807,564 253,673 0 0 0 0 FUNDING SOURCE: GENERAL FUND ($0) Note: In FY 2014-15, the Neighborhood Services division was reorganized and all division staff and functions were transferred to other departments throughout the City. FY 2014-15 Actuals reflect transactions from July 1, 2014 through October 31, 2014. 113 Return to Table of Contents Community Services Community Services Division Purpose The Community Services many services, special events, and facilities are the tools we use to produce long-lasting and positive change within our community for Chino Hills residents. These tools are used to accomplish these objectives: • Strengthen a sense of community • Create and enhance places for people to gather • Improve health and well-being • Foster youth development • Promote cultural harmony • Encourage community involvement Community Services also provides administrative services for Community Development Block Grant (CDBG) activities. It also provides staff support to the Parks and Recreation Commission, the McCoy Equestrian Center Operations Committee, The Chino Hills Community Foundation, and the development of community facilities and parks. In addition, it serves as a liaison for issues with the Chino Valley Unified School District and the City of Chino. Primary Activities The primary activities of Community Services include program development and implementation; ongoing monitoring and evaluation; staff development and training; and review of program trends as it relates to the Chino Hills community. Community Services coordinates and schedules all City facilities for Chino Hills youth focused organizations; provides field allocation scheduling for City and School District facilities; coordinates and executes major special events (Independence Celebration, Easter, Halloween, and special projects, as assigned); provides staff support for the Parks and Recreation Commission, McCoy Equestrian and Recreation Center Planning Committee, Los Angeles County Fair Committee, Independence Celebration Committee, and the Chino Hills Community Foundation. Community Services coordinates rental agreements and special event permits for all City facilities and park sites. Recreation fee programs offered include special interest and enrichment classes for all ages, day camps, aquatics, adult and youth sports, cultural excursions, and family programs. In addition, Community Services has management oversight over the following programs: The Healthy Cities Program promotes health and social well-being projects that enhance the quality of life in the city. Staff provides support to Healthy City projects including the Youth Accountability Board, Neighborhood Network Program and Celebrate the Family Contest. The City has maintained its Healthy City designation continuously since 1994. The Volunteer Service Program provides volunteer opportunities in support of various programs throughout the City. Duties include the recruitment, placing, and tracking of volunteer activities. Volunteers are a tremendous asset to the community and are an essential component to providing high quality cost-effective services to residents. 114 Communit Services Community Services The Military Banner Program is designed to show pride in our Country and our community and to honor military personnel who reside in the City of Chino Hills. The banners are displayed continuously at available locations along portions of Grand Avenue, Chino Hills Parkway, Soquel Canyon, and Butterfield Ranch Road. Staff facilitates the purchase and installation of banners and coordinates the public recognition of program participants. Community Services activities include the preparation of agenda items for Council; administration, development and supervision of the department budget; oversight of departmental purchasing and cash handling operations; oversight of various Chino Valley Unified School District Agreements including the Facilities Joint Use Agreement. In addition, it manages the Human Services Agreement with the City of Chino; manages and provides general oversight of all departmental programs, including the City News and Recreation Brochure. Another facet of Community Services is administering the agreement with Big League Dreams, USA as it relates to the operations and maintenance of the Chino Hills Big League Dreams facility. As the administrator of the Community Development Block Grant program, activities include program development, oversight of public service organizations, Home Improvement Grant program, adherence to program requirements, contract compliance, project coordination with other City departments and acts as the liaison with the U.S. Department of Housing and Urban Development Los Angeles Field Office. Community Services also acts as the liaison between the City and the Chino Hills Community Foundation, and chARTS, a subcommittee of the Foundation. Duties include preparation of agenda items for the Board, development and supervision of the budget, and support for all fundraising events. Significant Changes from Prior Year • The Recreation Division title has been changed to Community Services. In addition, the Recreation Supervisor and Recreation Coordinator I/II position titles have been changed to reflect the division name change to Community Services Supervisor and Community Services Coordinator I/II. Significant Items of Capital Outlay • Office furniture for reconfiguration of McCoy office $8,000 115 Communit Services Community Services Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Actual Projected Facility Reservations 2,351 2,532 3,530 3,904 Community Park Tournaments 10 10 10 10 (397 games) (484 games) (427 games) (460 games) Community Park Games 2,073 1,940 1,830 1,850 Library Community Room 64 110 48 40 Major Special Events Participants 24,500 22,020 24,914 25,800 Minor One Day Special Events Participants 2,371 2,334 1,675 1,597 Contract Class Participants 5,539 6,110 6,865 7,200 Staff Coordinated Programs 12,967 14,429 15,093 16,331 Foundation Related Events 4 5 9 7 Other Volunteers and Volunteens 180 170 178 190 Military Banners 114 127 133 117 Roads, Trails, and Parks adopted 50 57 60 62 Poster and essay contest participants 519 745 562 1,112 Regular, Special Meetings(a) 14 16 20 20 Policies and Procedures Updated 1 4 2 2 (a) Parks and Recreation Commission meetings, Chino Hills Community Foundation Board meetings,and Healthy Hills Meetings Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 1,793,202 I 2,089,302 I 2,834,900 I 2,693,500 I 2,840,800 I 0.2% Operations& Maintenance I 791,516 I 2,357,623 I 3,022,900 I 2,985,800 I 3,297,400 I 9.1% Capital Outlay I 0 I 18,821 I 29,700 I 29,700 I 8,000 I (73.1%) Total I 2,584,718 I 4,465,746 I 5,887,500 I 5,709,000 I 6,146,200 I 4.4% (1) Percent Change: "15/16 Adjusted Budget" column compared to"16/17 Budget" column. "N/A"= Not Applicable. 116 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: COMMUNITY SERVICES PROGRAM CODE PROGRAM: COMMUNITY SERVICES 0900 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 504,696 610,710 873,000 933,600 934,600 960,900 1015 Part-Time/Seasonal Wages 872,288 979,939 1,071,500 1,071,500 977,400 1,039,800 1020 Overtime Salaries 10,873 6,554 14,600 14,600 13,100 8,800 1540 Fringe Benefits 405,345 492,099 708,500 815,200 768,400 831,300 TOTAL PERSONNEL 1,793,202 2,089,302 2,667,600 2,834,900 2,693,500 2,840,800 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 805 1,055 3,500 3,500 2,500 2,400 2015 Conf., Meetings and Training 1,464 889 8,300 22,600 23,800 10,400 2030 Uniforms 9,135 16,697 18,900 20,100 17,500 17,900 3020 Financial Services 0 15,857 15,500 15,500 15,500 19,500 3115 IT Service Charges 0 229,000 375,300 388,900 388,900 355,700 3155 Recreation Program Instructors 370,081 366,411 350,000 350,000 360,000 365,000 3190 Contractual Services 207,544 165,150 318,900 320,500 305,800 320,700 4015 Advertising and Promotion 4,363 6,873 20,300 22,300 19,800 18,700 4030 Printing and Photocopy Services 48,542 66,671 63,600 63,600 51,500 61,000 4035 Postage and Express Delivery 20,256 20,273 23,300 23,300 16,700 20,700 4110 Liability Insurance 0 9,127 0 0 0 0 4430 Small Equipment and Tools 19,045 20,682 33,700 33,700 34,000 35,200 4440 Office Supplies 11,628 9,529 15,100 15,100 14,700 14,100 4445 Special Parts and Supplies 60,597 100,787 94,300 94,300 87,700 102,700 4450 Reference Materials and Svcs 0 92 200 200 200 200 5610 Facilities Rental 8,505 10,665 12,600 12,600 11,400 10,600 5620 Vehicle& Equip Service Charges 0 37,774 39,000 39,000 39,000 42,400 5690 Other Rental 3,518 4,936 7,800 7,800 6,500 6,100 6015 Electricity 21,626 24,518 24,000 24,000 24,000 24,000 6035 Telephone 3,103 4,428 5,100 5,100 5,200 5,200 6050 Cable Television 1,304 3,409 3,600 3,600 3,900 3,900 7220 Administrative Overhead 0 1,242,800 1,557,200 1,557,200 1,557,200 1,861,000 TOTAL OPERATIONS& MAINTENANCE 791,516 2,357,623 2,990,200 3,022,900 2,985,800 3,297,400 CAPITAL OUTLAY 8040 Improvements Other Than Bldgs 0 0 0 11,800 11,800 0 8050 Office Furniture and Equipment 0 18,821 7,900 17,900 17,900 8,000 TOTAL CAPITAL OUTLAY 0 18,821 7,900 29,700 29,700 8,000 TOTAL 2,584,718 4,465,746 5,665,700 5,887,500 5,709,000 6,146,200 FUNDING SOURCE: COMMUNITY SERVICES FUND ($6,143,600)-See Note WATER FUND ($2,600) Note:A General Fund transfer to the Community Services Fund in the amount of$4,762,100 is reflected in the total. 117 City of Chino Hills This page intentionally left blank. 118 25 ipg;ANNIVERSARY xum CITY OF CHINO HILLS /' , 25 YEARS OF EXCELLENCE / / /.//// ,z/z iillW r , • Nor — 111111111111*.` f 4. • I 414g; ,/ , / ,/,/z/ A Engineering CD 3 City of Chino Hills Organization By Activity crcT Full Time Positions By Activity 0 Fiscal Year 2016-17 Engineering City Council •City Manager I . City Engineer Steven Nix Engineering Title and Number of Full Time Positions, Assistant City Engineer(1) Senior Engineer(1) Assistant/Associate Engineer(2) Public Works Inspection Supervisor(1) Management Analyst I/II(1) Public Works Inspector II(2) Engineering Technician I/II(1) Administrative Assistant II(2) X CD E 0 —I v 0- Engineering g g Expenditures 0 FY 2016-17 I Engineering Services $2,548,600 / 100% C N Return to Table of Contents CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: ENGINEERING FY 2015-16 FY 2016-17 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ENGINEERING City Engineer 1 1 Assistant City Engineer 1 1 Senior Engineer 1 1 Assistant/Associate Engineer 2 2 Public Works Inspection Supervisor 1 1 Management Analyst I/II 1 1 Public Works Inspector II 2 2 Engineering Technician I/II 1 1 Administrative Assistant II 2 2 TOTAL 12 12 PERMANENT PART-TIME POSITION PROGRAM: ENGINEERING Administrative Assistant I 1 1 TOTAL 1 1 J3 City of Chino Hills This page intentionally left blank. J4 Return to Table of Contents CITY OF CHINO HILLS BUDGET SUMMARY FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET ENGINEERING Personnel Services 1,888,192 1,795,175 1,847,600 1,973,500 1,885,900 2,031,300 Operations and Maintenance 267,054 516,102 637,600 688,500 614,200 517,300 Capital Outlay 0 0 0 0 0 0 TOTAL ENGINEERING 2,155,246 2,311,277 2,485,200 2,662,000 2,500,100 2,548,600 PROGRAM Engineering 2,155,246 2,311,277 2,485,200 2,662,000 2,500,100 2,548,600 TOTAL ENGINEERING 2,155,246 2,311,277 2,485,200 2,662,000 2,500,100 2,548,600 J5 Return to Table of Contents Engineering Engineering Division Purpose The Engineering Department provides essential engineering services for the City such as Administration, Capital Improvement Program (CIP), Land Development Services, and Inspection Services. The Department plans and forecasts the budget for CIP and implements the CIP budget. The Department oversees design and construction for CIP projects and reviews engineering aspects of land development projects relative to public infrastructure. The Department provides traffic engineering services and manages the City's traffic signal system. The Department also provides citywide public works inspection services. Primary Activities The Department's primary duties include: representing the City on various regional committees; responding to the concerns of the City management and City residents; acting as a liaison to the Public Work Commission; preparing and implementing the CIP budget; managing CIP related grants; managing CIP projects; reviewing land development projects; managing trust deposit accounts and development-related bonds; maintaining and updating the water and sewer models; reviewing the National Pollution Discharge Elimination System (NPDES) and Water Quality Management Program (WQMP) compliance measures; providing traffic engineering services and maintaining traffic signal system; providing public works inspection services for CIP projects, development projects, and utility work with the public right-of-way; providing guidance to the construction contractors; monitoring NPDES and WQMP compliance during construction; and providing engineering support for other City departments. Significant Changes from Prior Years • In FY 15/16 the division deleted one Management Analyst position. • Add one part-time Administrative Assistant position. • Change one part-time Engineering Technician position to a full-time position. • Decrease in Development Professional Services by $50,000 due to a decrease in the need for QA/QC services for the development projects. • Increase in Traffic Signal Maintenance by $11,600 due to the addition of two new traffic signals and the additional need for extraordinary maintenance. Significant Items of Capital Outlay None J6 Engineering Engineering Workload Indicators Engineering Services FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Lot Line Adjustment Review 0 2 2 6 Lot Merger Review 3 2 1 1 Grant of Easement Review 4 2 5 2 I Plan Check 20 58 75 100 I Encroachment Permit-Utility 162 166 201 225 I Inspections - Utility 291 282 296 317 En...ua..;....c.„t Permit-Development 24 29 35 19 Inspections - Development 192 406 420 398 Oversize Load Permit 79 63 219 225 Design Review 6 3 5 8 PRC Entitlement Review 5 14 16 21 Precise Grade Review 6 7 11 23 CIP Project Activity Number of Projects: I RFP's Processed 5 5 1 2 I Projects in Design 10 12 10 9 I Projects Awarded 12 13 11 7 Contract Amount $9,298,628 $3,489,462 $8,638,710 $2,804,826 Projects Completed 13 10 13 12 Contract Amount $5,080,900 $12,762,400 $11,798,096 $5,591,994 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 1,888,192 I 1,795,175 I 1,973,500 I 1,885,90 I 2,031,300 I 2.9% Operations& Maintenance I 267,054 I 516,102 I 688,500 I 614,200 I 517,300 I (24.9%) Capital Outlay I 0 I 0 I 0 I 0 I 0 I NA Total I 2,155,246 I 2,311,277 I 2,662,000 I 2,500,100 I 2,548,600 I (4.3%) (1) Percent Change: "15/16 Adjusted Budget"column compared to"16/17 Budget" column. "N/A" = Not Applicable. J7 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: ENGINEERING PROGRAM CODE PROGRAM: ENGINEERING 7300 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 1,090,881 1,026,281 1,028,300 1,073,600 1,048,300 1,107,400 1015 Part-Time/Seasonal Wages 14,342 1,163 27,500 27,500 1,400 1,500 1020 Overtime Salaries 816 914 2,100 2,100 2,100 2,200 1540 Fringe Benefits 782,153 766,817 789,700 870,300 834,100 920,200 TOTAL PERSONNEL 1,888,192 1,795,175 1,847,600 1,973,500 1,885,900 2,031,300 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 1,629 1,808 1,100 1,100 1,100 1,600 2015 Conf., Meetings, and Training 110 200 3,800 3,800 3,800 3,800 2030 Uniforms 1,344 1,509 1,700 1,700 1,700 1,700 3010 Legal Services 516 286 1,500 1,500 4,500 3,500 3030 Development Professional Svcs 9,473 57,434 100,000 145,500 52,000 50,000 3090 Professional Services 14,160 17,679 28,000 28,000 22,500 30,500 3115 IT Service Charges 90,900 111,000 162,000 167,400 167,400 155,800 4030 Printing and Photocopy Services 131 89 100 100 200 200 4035 Postage and Express Delivery 8 10 200 200 200 200 4430 Small Equipment and Tools 40 457 800 800 800 800 4440 Office Supplies 2,109 2,166 2,200 2,200 2,200 2,200 4445 Special Parts and Supplies 889 1,548 1,600 1,600 1,600 1,600 4450 Reference Materials and Svcs 42 925 300 300 300 300 5115 Traffic Signal Maintenance 128,425 125,593 125,000 125,000 146,600 136,600 5620 Vehicle& Equip Service Charges 14,880 14,785 15,300 15,300 15,300 16,600 6035 Telephone 2,398 2,213 2,500 2,500 2,500 2,300 7220 Administrative Overhead 0 178,400 191,500 191,500 191,500 109,600 TOTAL OPERATIONS& MAINTENANCE 267,054 516,102 637,600 688,500 614,200 517,300 TOTAL 2,155,246 2,311,277 2,485,200 2,662,000 2,500,100 2,548,600 FUNDING SOURCE: GENERAL FUND ($1,983,200) GAS TAX 7360 FUND ($395,300) WATER UTILITY FUND ($41,300) SEWER UTILITY FUND ($74,600) PASS THROUGH FUND ($53,600) AIR QUALITY FUND ($600) J8 25 19911 ANNIVERSARY 7646 CITY OF CHINO HILLS /' 25 YEARS OF EXCELLENCE / 4 . . , ._=__:... Ill" i .. , , iet ti,.. 1 ".. 1 ____ _ _ 1 I r , � � .1 ir 44 ---4_. z - akraFr c� , edam Finance X CD E. 0 City of Chino HillsCT SD Organization By Activity o Full Time Positions By Activity 0 0 Fiscal Year 2016-17 (71 Finance City Council I City Manager Administration I Title and Number of Full Time Positions, Assistant Finance Director(1) • Accounting Supervisor(2) Finance Director Management Analyst I/II(1) Accountant I/II(2) Judy R. Lancaster Administrative Assistant II(1) Payroll Technician(2) Senior Account Technician(2) Administrative Assistant I(1) Account Technician I/II(3) I I I I Information Technology Development Program Non-Departmental Services Utility Customer Services Title and Number of Full Time Positions Title and Number of Full Time Positions. Title and Number of Full Time Positions Title and Nuulmbgerr offeF�ulll Timevisor Positions. Information Technology Manager(1) None None Senior (1) Senior Information Technology Analyst(1) Accountr AccountTechnician iII Technician( Information Technology Technician(1) GIS Analyst(1) 33 C 3 0 -I m Finance Expenditures0 FY 2016-17FD- 0 EA- Non-Departmental Services $62,500 Utility Customer Services 0% $781,000 3% Information Technology $2,666,000 11% I ,Administration $2,707,200 IV 11% N Development Program $18,392,200 75% Return to Table of Contents CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY : FINANCE FY 2015-16 FY 2016-17 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: ADMINISTRATION Finance Director 1 1 Assistant Finance Director 1 1 Accounting Supervisor 2 2 Management Analyst I/II 1 1 Accountant I/II 2 2 Administrative Assistant II 1 1 Payroll Technician 2 2 Senior Account Technician 2 2 Administrative Assistant I 1 1 Account Technician I/II 3 3 Sub-Total 16 16 PROGRAM: INFORMATION TECHNOLOGY Information Technology Manager 1 1 Senior Information Technology Analyst 2 1 Information Technology Technician 0 1 GIS Analyst 1 1 Sub-Total 4 4 PROGRAM: UTILITY CUSTOMER SERVICES Billing Supervisor 1 1 Senior Account Technician 1 1 Account Technician I/II 2 2 Sub-Total 4 4 TOTAL 24 24 PERMANENT PART-TIME POSITION PROGRAM: ADMINISTRATION Accountant I/II 1 0 TOTAL 1 0 K3 City of Chino Hills This page intentionally left blank. K4 Return to Table of Contents CITY OF CHINO HILLS BUDGET SUMMARY FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET FINANCE Personnel Services 2,656,641 2,606,392 3,026,400 3,157,900 2,832,700 3,199,700 Operations and Maintenance 18,463,361 13,014,653 19,091,400 34,367,000 45,965,800 20,206,100 Capital Outlay 3,606,808 543,723 167,500 227,200 195,400 1,203,100 TOTAL FINANCE 24,726,810 16,164,768 22,285,300 37,752,100 48,993,900 24,608,900 PROGRAM Administration 2,220,272 2,199,854 2,441,000 2,584,100 2,454,600 2,707,200 Development Program 20,828,456 11,870,383 17,523,300 32,621,200 44,264,700 18,392,200 Information Technology 1,032,230 1,408,635 1,561,600 1,746,200 1,497,200 2,666,000 Non-Departmental Services 60,332 59,483 60,300 60,300 60,200 62,500 Utility Customer Services 585,520 626,413 699,100 740,300 717,200 781,000 TOTAL FINANCE 24,726,810 16,164,768 22,285,300 37,752,100 48,993,900 24,608,900 K5 Return to Table of Contents Finance Administration Division Purpose The Administration Program recommends fiscal policies to City management and implements such policies. The Program provides fiscal support to all City Departments and programs and ensures that the fiscal affairs of the City are effectively managed in accordance with the City's municipal code, policies, and state and federal statutes. Primary Activities The primary activities are preparing annual and periodic financial reports and analyses, preparation of the annual budget, controlling expenditures for budgetary accounts, investing idle funds, and providing payroll, accounts payable, accounts receivable, cashiering, utility billing, business license, purchasing, and accounting services. Significant Changes from Prior Year • Deleted permanent part-time Accountant I/II position. • Increase of$4,200 for Professional Services for Sales Tax Revenue Analysis moved from the Community Development Budget. • Increase of$8,500 for Professional Services for Sales Tax Audit Report Services moved from the Community Development Budget. Significant Items of Capital Outlay None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Comprehensive Annual Financial Report I 1 I 1 I 1 I 1 City Budget I 1 I 1 I 1 I 1 Business License: Total Active I 2,557 I 2,779 I 2,044 I 2,416 Home Occupation 889 882 818 922 Accounts Payable: Checks Issued 6,831 6,299 7,361 7,800 1099s Issued 117 114 125 110 Payroll: Checks Issued 6,124 6,352 6,304 6,261 W2s Issued 304 330 326 310 Purchase Orders Issued 727 792 797 800 K6 Finance Administration Workload Indicators (Continued) FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Accounting: Journal Vouchers I 851 I 845 I 876 I 862 Budget Amendments I 31 36 39 I 39 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 1,816,673 I 1,798,631 I 2,133,200 I 1,995,900 I 2,146,400 I 0.6% Operations & Maintenance I 403,599 I 398,984 I 447,600 I 455,400 I 560,800 I 25.3% Capital Outlay I 0 I 2,239 I 3,300 I 3,300 I 0 I (100.0%) Total I 2,220,272 I 2,199,854 I 2,584,100 I 2,454,600 I 2,707,200 I 4.8% (1) Percent Change: "15/16 Adjusted Budget" column compared to "16/17 Budget" column. "N/A" = Not Applicable. K7 City of Chino Hills This page intentionally left blank. K8 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: FINANCE PROGRAM CODE PROGRAM: ADMINISTRATION 1200 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 1,041,341 1,019,959 1,127,400 1,165,600 1,104,100 1,159,100 1015 Part-Time/Seasonal Wages 0 20,167 5,000 5,000 2,500 5,000 1020 Overtime Salaries 1,613 4,965 1,600 1,600 3,200 4,900 1540 Fringe Benefits 773,719 753,540 872,800 961,000 886,100 977,400 TOTAL PERSONNEL 1,816,673 1,798,631 2,006,800 2,133,200 1,995,900 2,146,400 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 1,719 2,029 2,000 2,000 2,000 2,100 2015 Conf., Meetings, and Training 360 1,560 3,900 3,900 4,300 4,500 2030 Uniforms 0 100 300 300 300 300 3020 Financial Services 153,420 135,087 226,900 226,900 234,700 237,200 3090 Professional Services 63,061 9,599 15,200 20,600 19,700 29,100 3105 Temporary Employee Services 0 5,065 0 0 0 0 3115 IT Service Charges 171,600 233,600 165,700 172,100 172,100 269,700 3190 Contractual Services 43 0 500 500 500 500 4010 Legal Advertising 1,001 1,235 1,900 1,900 2,700 1,900 4030 Printing and Photocopy Services 4,509 4,223 6,400 8,000 7,800 6,500 4035 Postage and Express Delivery 44 136 200 200 200 200 4430 Small Equipment and Tools 0 0 600 600 500 800 4440 Office Supplies 4,758 4,943 5,900 5,900 5,900 5,900 5025 Office Equipment Maintenance 920 417 1,000 1,000 1,400 1,000 6035 Telephone 894 858 1,200 1,200 1,100 900 7610 Uncollectible Accounts 1,270 132 2,500 2,500 2,200 200 TOTAL OPERATIONS& MAINTENANCE 403,599 398,984 434,200 447,600 455,400 560,800 CAPITAL OUTLAY 8050 Office Furniture& Equipment 0 2,239 0 3,300 3,300 0 TOTAL CAPITAL OUTLAY 0 2,239 0 3,300 3,300 0 TOTAL 2,220,272 2,199,854 2,441,000 2,584,100 2,454,600 2,707,200 FUNDING SOURCE: GENERAL FUND ($2,707,200) K9 Return to Table of Contents Finance Development Program Division Purpose This Program provides the resources to construct various facilities for the City's residential and commercial development program, which includes the Traffic Facilities Fee, Storm Drain Facilities Fee, Water Facilities Fee, Sewer Facilities Fee, General Facilities Fee, Park Facilities Fee, Quimby In-Lieu and the Existing Infrastructure Fee. In addition, this Program provides for the administration of Community Facilities Districts (CFDs), and the Assessment Districts debt obligations. Primary Activities The activities of this Program include providing resources for the construction of street, drainage, parks, traffic signals, water and sewer distribution facilities, and acquisition of street right of way. The activities also include the monitoring for and accounting of the developer reimbursement agreement debt that was incurred for resources to construct the above facilities. Additionally, this Program's activities include administering the interfund loans, establishing the annual CFD special taxes and administering the annual levy and collection of the special taxes, and accounting for the appropriations of the special tax revenues. Besides the above activities, this Program's activities include administering assessment district bond issues, establishing and administering the annual assessment district levies, and collection of the levies. Significant Changes from Prior Year • On September 8, 2015, the Board of Directors of the Chino Hills Financing Authority approved the issuance of CFD No. 2 and CFD No. 5 Series C Revenue Bonds and the prepayment of the 2007 Certificates of Participation debt. • Interest payments have decreased by $395,400 or 15%, due to the payoff of developer related debt. • Principal Payments have increased by $2,773,400 or 26%, due to the payoff of the 2007 Certificates of Participation debt, developer debt payments and principal payments made to the following interfund loans: The Shoppes- Residential $317,800 The Shoppes- Residential Dirt Cost $567,200 Lennar Sales Tax Reimbursement Agreement $158,700 EIF Fund Administrative Overhead Charges Reimbursement $165,900 Capital Projects funded by CFD Funds, Development Fees Funds and Assessment Districts Funds • Peyton Drive and English Channel • English Springs Park Restroom • Grand Avenue Rehabilitation These capital projects are funded by the transfer out of funds to the Capital Improvement Fund. K10 Finance Development Program Appropriation Limits for the Community Facilities Districts According to Article XIII B of the State of California Constitution, the appropriation limit for CFD No. 10 for the 2016-17 fiscal year is $270,700,681. According to Article XIII B of the State of California Constitution, the appropriation limit for CFD No. 2015-1 (Vila Borba) for the 2016-17 fiscal year is $5,325,400. At the time of formation by the County of San Bernardino (County) of Community Facilities District (CFD) Nos. 1, 2, 3, 4, 5, 6, 8 and 9, such CFDs were treated by the County as subsidiary financing districts of the County with no tax revenues in the base year or initial year of operation subject to an appropriations limit. Such CFD special taxes were expected to be appropriated for debt service or qualified capital outlays which constitute revenues not subject to an appropriations limit, and, therefore no appropriation limit was established or calculated by the County or assigned to the City upon transfer of such CFDs to the City's jurisdiction. Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Actual Projected Development Impact Fee Funds 8 8 8 8 Community Facilities Districts 8 8 8 8 Assessment Districts 1 1 1 1 Debt Obligations: Assessment Districts Bond Debt 1 1 1 1 Community Facilities Districts Bond Debt 8 8 8 10 Debt Service Payments: Assessment Districts 2 2 2 2 Community Facilities Districts 16 16 16 18 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 0 0 0 0 0 N/Al Operations & Maintenance I 17,190,848 1 11,553,054 132,621,200 144,264,700 I 18,392,200 I (43.6%) Capital Outlay I 3,637,608 I 317,329 I 0 I 0 I 0 I N/A Total 120,828,456 I 11,870,383 132,621,200 144,264,700 I 18,392,200 I (43.6%) (1) Percent Change: "15/16 Adjusted Budget" column compared to "16/17 Budget" column. "N/A" = Not Applicable. K11 City of Chino Hills This page intentionally left blank. K12 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: FINANCE PROGRAM CODE PROGRAM: DEVELOPMENT PROGRAM VARIOUS FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET OPERATIONS &MAINTENANCE 3010 Legal Services 1,995 6,783 4,600 4,600 1,600 4,600 3020 Financial Services 126,889 112,995 82,400 82,400 80,500 85,600 3090 Professional Services 0 0 5,100 5,100 0 0 7010 Interest Payments 3,128,070 2,820,484 2,598,500 2,742,500 2,605,600 2,203,100 7015 Principal Payments 12,488,848 7,387,511 10,800,500 25,455,400 34,588,000 11,950,900 7030 Assessment District Credits 433,812 42,330 1,483,700 1,483,700 2,153,400 1,345,000 7033 Park and Rec Fee Credits 0 0 0 0 1,172,000 457,800 7034 Quimby Fee Credits 0 0 0 0 419,600 163,900 7050 Debt Issue Expense 0 0 0 299,000 289,500 0 7220 Administrative Overhead 796,849 817,493 2,296,400 2,296,400 2,689,500 1,921,600 7710 Developer Reimb.Agreements 214,385 247,832 252,100 252,100 252,100 259,700 7950 Settlement and Judgments 0 117,626 0 0 12,900 0 TOTAL OPERATIONS&MAINTENANCE 17,190,848 11,553,054 17,523,300 32,621,200 44,264,700 18,392,200 CAPITAL OUTLAY 8990 Contributions To Const Funds 3,637,608 317,329 0 0 0 0 TOTAL CAPITAL OUTLAY 3,637,608 317,329 0 0 0 0 TOTAL 20,828,456 11,870,383 17,523,300 32,621,200 44,264,700 18,392,200 FUNDING SOURCE: DEVELOPMENT FEE FUNDS($10,654,700), COMMUNITY FACILITIES DISTRICTS FUNDS ($6,498,400),ASSESSMENT DISTRICT FUNDS($404,500), GENERAL FUND ($834,600) K13 Return to Table of Contents Finance Information Technology Division Purpose The Information Technology (IT) Program provides for the centralized fiscal and operational control of the City's technology hardware, software, voice and data infrastructure, including policies, procedures, acquisitions, and security. Primary Activities The Program's primary activities include the acquisition and maintenance of the Citywide technology infrastructure, network and server architecture, enterprise business applications, voice and data communications, and desktop computing systems. The Program provides for network administration, application integration and support, desktop support services, asset management, and end user training in support of the City departments. Significant Changes from Prior Year • Addition of one Information Technology Technician which replaced one Senior Information Technology Analyst position. Reduction in Personnel Costs ($26,000). • Increase in Conferences, Meetings, and Training ($9,600) due to Rectrac Upgrade Costs. • Reduction in Professional Services ($34,900). • Reduction in Computer Services ($29,000). • Reduction in Computer Hardware and Software ($16,700). • Addition of Special Parts & Supplies Account ($5,500). Funds moved from Computer Hardware & Software Expense. • Increase in Office Equipment Maintenance ($60,300) due to MFP Project Costs. • Increase in Office Furniture and Equipment ($1,035,600) due to ERP Project Costs. Significant Items of Capital Outlay • Enterprise Resource Planning Software $1,114,600 • IT Infrastructure Upgrades (Cisco equipment) $39,500 • Enterprise-level Firewall Upgrade/Professional Services (Palo Alto equipment) $34,000 • Monitor Upgrades for City Staff $15,000 Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Workstations 176 189 199 194 Network/Email Accounts 448 460 487 520 Voicemail Accounts 276 309 309 311 Physical Servers 24 25 21 21 Virtual Servers 25 24 47 39 Help Desk Support Tickets 1,435 1,630 2,044 1,874 * New Community Center computer equipment purchased, increase in laptops for additional operational needs. K14 Finance Information Technology Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual I Personnel I 463,909 I 418,009 I 580,400 I 413,000 I 587,200 I 1.2% I Operations & Maintenance I 568,321 I 751,071 I 941,900 I 892,100 I 875,700 I (7.0%) I Capital Outlay I 0 I 239,555 I 223,900 I 192,100 I 1,203,100 I 437.3% I Total I 1,032,230 I 1,408,635 I 1,746,200 I 1,497,200 I 2,666,000 I 52.7% (1) Percent Change: "15/16 Adjusted Budget" column compared to "16/17 Budget" column. "N/A" = Not Applicable. K15 City of Chino Hills This page intentionally left blank. K16 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: FINANCE PROGRAM CODE PROGRAM: INFORMATION TECHNOLOGY 2520 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 268,122 242,825 343,000 304,700 239,800 330,500 1020 Overtime Salaries 3,640 (2,211) 0 0 0 0 1540 Fringe Benefits 192,147 177,395 261,000 275,700 173,200 256,700 TOTAL PERSONNEL 463,909 418,009 604,000 580,400 413,000 587,200 OPERATIONS& MAINTENANCE 2010 Membership&Certifications 640 640 900 900 700 900 2015 Conf., Meetings, and Training 0 0 6,000 6,000 6,000 15,600 3010 Legal Services 0 6,403 0 0 5,000 4,600 3020 Financial Services 36 67 0 0 0 0 3090 Professional Services 14,810 132,737 34,900 152,100 222,100 0 3110 Computer Services 258,509 287,713 307,900 327,200 274,300 278,900 3190 Contractual Services 88,615 56,202 65,600 77,200 69,600 68,800 4015 Advertising &Promotion 0 0 300 300 200 200 4035 Postage &Mailing 0 0 200 200 0 200 4420 Computer Hardware /Software 41,928 53,212 45,300 45,600 45,300 28,600 4445 Special Parts &Supplies 0 0 0 0 0 5,500 4450 Reference Materials and Svcs 195 195 0 0 0 0 5025 Office Equipment Maintenance 65,757 64,606 147,100 150,500 87,800 207,400 6035 Telephone 2,306 1,485 3,500 3,500 2,700 3,700 7010 Interest Payment 2,525 1,611 0 0 0 0 7220 Administrative Overhead 93,000 146,200 178,400 178,400 178,400 261,300 TOTAL OPERATIONS& MAINTENANCE 568,321 751,071 790,100 941,900 892,100 875,700 CAPITAL OUTLAY 8050 Office Furniture and Equipment 0 239,555 167,500 223,900 192,100 1,203,100 TOTAL CAPITAL OUTLAY 0 239,555 167,500 223,900 192,100 1,203,100 TOTAL 1,032,230 1,408,635 1,561,600 1,746,200 1,497,200 2,666,000 FUNDING SOURCE: INFORMATION TECHNOLOGY FUND ($2,666,000) K17 Return to Table of Contents Finance Non-Departmental Services Division Purpose The purpose of this Program is to account for the appropriations that are not readily accounted for in other programs. Primary Activities The primary activities of this Program include coordination of Citywide mailing services and stationery acquisitions. Significant Changes from Prior Year None Significant Items of Capital Outlay None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Pieces of Mail -Outgoing 50,453 53,387 49,894 49,148 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 0 0 0 0 0 N/Al Operations & Maintenance I 60,332 I 59,483 I 60,300 I 60,200 I 62,500 I 3.6% Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A Total I 60,332 I 59,483 I 60,300 I 60,200 I 62,500 I 3.6% (1) Percent Change: "15/16 Adjusted Budget" column compared to "16/17 Budget" column. "N/A" = Not Applicable. K18 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: FINANCE PROGRAM CODE PROGRAM: NON-DEPARTMENTAL SERVICES 2500 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET OPERATIONS& MAINTENANCE 2010 Membership and Certifications 165 165 200 200 200 200 3190 Contractual Services 0 0 0 0 0 1,100 4030 Printing and Photocopy Services 7,319 8,658 4,000 4,000 3,800 4,900 4035 Postage and Express Delivery 31,088 30,236 32,500 32,500 32,500 32,500 4440 Office Supplies 11,593 11,417 11,300 11,300 11,300 11,400 4445 Special Parts and Supplies 10,167 7,457 9,700 9,700 9,700 9,700 6050 Cable Television Charges 0 1,550 2,600 2,600 2,700 2,700 TOTAL OPERATIONS& MAINTENANCE 60,332 59,483 60,300 60,300 60,200 62,500 TOTAL 60,332 59,483 60,300 60,300 60,200 62,500 FUNDING SOURCE: GENERAL FUND ($62,500) K19 Return to Table of Contents Finance Utility Customer Service Division Purpose The purpose of this Program is to provide services to the customers of the City's water utility. Primary Activities The primary activities of this Program include utility billing, water connection service, and delinquent payment notification services. Significant Changes from Prior Year • Increase in printing and photocopying costs ($11,700) due to the cost of printing utility bills in house. • Increase in telephone costs ($7,200) to purchase additional voice circuit from Time Warner to expand the City's call center capacity, and to purchase a smartphone to facilitate the use of Google Translate at the Utility Counter. Significant Items of Capital Outlay None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Accounts 21,338 21,737 21,764 21,914 Utility Bills 260,449 260,877 263,637 264,667 Delinquent Notices 54,954 54,061 54,470 55,014 Lock Offs 960 1,016 1,076 1,087 Calls to Call Center 42,725 45,508 56,464 59,287 Calls Handled 32,709 34,060 38,398 40,317 Call Back Calls 4,867 5,613 9,619 10,099 Courtesy Calls 5,208 5,468 *This is a new statistic. Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 376,059 I 389,752 I 444,300 I 423,800 I 466,100 I 4.9% Operations & Maintenance I 240,261 I 252,061 I 296,000 I 293,400 I 314,900 I 6.4% Capital Outlay I (30,800) I ( 15,400) I 0 I 0 I 0 I N/A Total I 585,520 I 626,413 I 740,300 I 717,200 I 781,000 I 5.5% (1) Percent Change: "15/16 Adjusted Budget" column compared to "16/17 Budget" column. "N/A" = Not Applicable. K20 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: FINANCE PROGRAM CODE PROGRAM: UTILITY CUSTOMER SERVICE 1210 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 207,155 219,343 233,800 241,700 232,400 253,200 1020 Overtime Salaries 747 291 1,300 1,300 1,300 1,000 1540 Fringe Benefits 168,157 170,118 180,500 201,300 190,100 211,900 TOTAL PERSONNEL 376,059 389,752 415,600 444,300 423,800 466,100 OPERATIONS& MAINTENANCE 2030 Uniforms 617 708 800 800 800 800 3115 IT Service Charges 47,400 40,200 56,400 58,200 58,200 61,400 3190 Contractual Services 49,038 50,633 58,000 66,000 62,800 63,400 4030 Printing and Photocopy Services 12,745 25,197 27,700 30,400 31,200 39,400 4035 Postage and Express Delivery 126,122 129,025 132,100 132,100 132,100 136,800 4430 Small Equipment and Tools 323 2,573 4,100 4,100 3,900 1,400 4440 Office Supplies 3,207 2,896 3,000 3,000 3,000 3,000 5025 Office Equipment Maintenance 425 425 900 900 900 1,000 6035 Telephone 384 404 500 500 500 7,700 TOTAL OPERATIONS& MAINTENANCE 240,261 252,061 283,500 296,000 293,400 314,900 CAPITAL OUTLAY 8050 Office Furniture & Equipment (30,800) (15,400) 0 0 0 0 TOTAL CAPITAL OUTLAY (30,800) (15,400) 0 0 0 0 TOTAL 585,520 626,413 699,100 740,300 717,200 781,000 FUNDING SOURCE: WATER UTILITY FUND ($781,000) K21 City of Chino Hills This page intentionally left blank. K22 25 ig4;ANNIVERSARY 71341 CITY OF CHINO HILLS /' , 25 YEARS OF EXCELLENCE . ././:///'"? , .//// / / itl r .-.1.9'-et- , ►- .. _ „ . / , / /,,/,/z/ A ../ . ../ Public Works 0 0 -4a 'm 0 C) 0 m cn Ch o Os �n pity City anon By ActIpct�v�ty Orga e�pos�t�o��g.11 F u�� �F scab Y ear 2016-Al ub is*1orks P C°uncia Ckt`1 er C`ty Mar`a9 Pdm`olstratio e P°s�t\ons Number of s1\I\\(1) d a eme"ePPss�loot\\l21 lite and g tN ssrstant\(11 Pda\dao tratNe P s p�re�tOr P once Works S �tati on�aU�1em P°s\tlons Ptab��C Nadeem Mala1 an NUrr\ er eN\sor(1) 1) Sa"\tat\on SUp W°rke(5 T\t\e and ape Mar"terra"orker\I\\() d`andSG $eMa oleos"Ce W Parks ntt-ands e pos\t\ons Number of onager(1) d d OPera1\ons eN\sor 11) en Snace an r acr of P s "(\t a`ntenaa d ber f P u\I lto pork Poston F tenancee posrt\ons Parks`andsMa 1enanCork r\I\\(4) 'Maintenance F U\\T\m \sor(1) $euro ntenance W t T\t\e a"d NUmamlenanC e' k r l2) Ma Ea me�ce s Fa°\\e\�or Mamte"anC Water\Tole Pos\t�ons WP S and Number°f Serie:Msnager 11)11 Ma�nte'�an\me P°salon (\t\e r and Sevd gupeN�sorr(1) Number Of Worker(1) Wale e a�nlens"Orker\I\\(2) once Custo an$e ute�$U pervrs -cite and a��ten s b $en\or M ce W M e Posrt\ons Water Product\o �ayst I\ 112 MO�nte"an Street of Puff or 11) Wa1er ageme"1 Pchn\d�an\I\a{ (1) Number Man 1 rn ce Sna rkc 11) d r QuaGtyc e ` er 3) 1\t\e an Street Mamtenan \I"tet kece rk Ce Ma\nlen W offer\I\\l41 Use �`• ncy COW° ( te�ah gtr �ror ce Wa$e�o Ma`"tceR"�orkeralo�(fle(2)Ma1n pos\t\ons S Ma\oleos" MtenancnWorker\ tOrm Sysbe�p FU\\�oord\nstor�� Mamte"ante S Um Pro9mm C sPector l '(\t\e a"d N ene��a\Prog`�rn\n EC''°nm En�`rOnm m E 0 sp Public Works Expenditures 0 FY 2016-17 0 Equipment Administration Maintenance $1,253,700 Storm System $1,050,000 2% Maintenance 2%_ Street Maintenance $836,700 $1,772,300 2% 4% Facilities Maintenance $1,938,700 Water 4% $23,380,800 r/000 I 11111011111 r 49% N Sanitation Maintenance $8,220,100 17% IIIIIIIIIMI .Parks & Landscape Maintenance $9,503,900 20% Return to Table of Contents CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC WORKS FY 2015-16 FY 2016-17 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET FULL-TIME POSITION PROGRAM: ADMINISTRATION Public Works Director 1 1 Management Analyst I/II 1 1 Administrative Assistant II 2 2 Administrative Assistant I 1 1 Sub-Total 5 5 PROGRAM: EQUIPMENT MAINTENANCE Senior Maintenance Worker 0 1 Maintenance Worker I/II 2 2 Sub-Total 2 3 PROGRAM: FACILITIES MAINTENANCE Facilities Maintenance Supervisor 1 1 Senior Maintenance Worker 2 2 Sub-Total 3 3 PROGRAM: PARKS AND LANDSCAPE MAINTENANCE Maintenance and Operations Manager 1 1 Parks and Open Space Supervisor 1 1 Landscape Inspector I/II 2 2 Senior Maintenance Worker 3 3 Maintenance Worker I/II 4 4 Sub-Total 11 11 PROGRAM: SANITATION MAINTENANCE Sanitation Supervisor 1 1 Senior Maintenance Worker 1 1 Maintenance Worker I/II 5 5 Sub-Total 7 7 L3 CITY OF CHINO HILLS ANNUAL BUDGET PERSONNEL SUMMARY ACTIVITY: PUBLIC WORKS FY 2015-16 FY 2016-17 ADOPTED/ ADJUSTED ADOPTED BUDGET BUDGET PROGRAM: STORM SYSTEM MAINTENANCE Environmental Program Coordinator 1 1 Environmental Program Inspector 1 1 Sub-Total 2 2 PROGRAM: STREET MAINTENANCE Street Maintenance Supervisor 1 1 Senior Maintenance Worker 1 1 Maintenance Worker I/II 4 4 Sub-Total 6 6 PROGRAM: WATER Water and Sewer Manager 1 1 Customer Service Supervisor 1 1 Water Distribution Supervisor 1 1 Water Production Supervisor 1 1 Management Analyst I/II 1 1 Water Quality Technician I/II 2 2 Senior Maintenance Worker 3 3 Maintenance Worker I/II 11 11 Maintenance Worker I (non-flex) 2 2 Water Use Efficiency Coordinator 0 1 Sub-Total 23 24 TOTAL 59 61 PERMANENT PART-TIME POSITION PROGRAM: ADMINISTRATION Office Assistant 1 1 PROGRAM: STREET MAINTENANCE Parking Enforcement 2 2 PROGRAM: STORM DRAIN Management Analyst II 0 1 TOTAL 3 4 L4 Return to Table of Contents CITY OF CHINO HILLS BUDGET SUMMARY FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PUBLIC WORKS Personnel Services 6,129,215 6,484,097 6,834,800 7,424,400 7,116,300 7,916,100 Operations and Maintenance 33,255,920 35,043,962 39,586,100 40,426,200 36,523,000 38,379,200 Capital Outlay 1,275,285 2,227,312 1,123,700 1,647,700 1,577,300 1,660,900 TOTAL PUBLIC WORKS 40,660,420 43,755,371 47,544,600 49,498,300 45,216,600 47,956,200 PROGRAM Administration 875,179 930,264 1,043,600 1,102,400 1,081,200 1,253,700 Equipment Maintenance 796,159 1,371,847 966,000 999,100 963,000 1,050,000 Facilities Maintenance 1,345,420 1,583,102 1,773,200 1,920,900 1,895,600 1,938,700 Parks & Landscape Maintenance 9,459,856 9,750,192 10,222,500 10,884,400 9,943,700 9,503,900 Sanitation Maintenance 5,863,302 6,506,500 7,073,400 7,230,400 7,117,600 8,220,100 Storm System Maintenance 381,688 577,814 639,000 1,083,200 1,051,800 836,700 Street Maintenance 1,458,453 1,759,943 1,689,600 1,775,100 1,737,600 1,772,300 Water 20,480,363 21,275,709 24,137,300 24,502,800 21,426,100 23,380,800 TOTAL PUBLIC WORKS 40,660,420 43,755,371 47,544,600 49,498,300 45,216,600 47,956,200 L5 Return to Table of Contents Public Works Administration Division Purpose The purpose of the Administration Program is to provide coordination and support to the Department's Programs. Administration establishes organizational goals, provides technical and management support, and coordinates and monitors budgets for the largest department in the City, both in operations and resources. This Program also coordinates the Customer Service Order Program and supports the Voluntary Graffiti Abatement Team. Primary Activities The primary activities of the Administration Program include coordination of the Customer Service Order Program; preparation of agenda items for the City Council; coordination and implementation of the annual budget; oversight of departmental purchasing; personnel and training; office equipment and supplies; preparation of departmental policies and procedures; departmental records and data management; and general oversight of the Public Works Department. The cost of this function is allocated over all the programs in the department. The General Fund supports 6.8% of the total costs of this operation. Significant Changes from Prior Year • None Significant Items of Capital Outlay • None Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Calls to Call Center 8,340 8,395 8,619 8,900 Work Requests 5,432 6,537 8,602 9,600 Graffiti Removal Requests 434 296 291 300 Contracts 17 18 118 168 Invoices Processed 3,998 4,069 4,376 4,300 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change Budget Actual (1) Personnel I 726,009 I 767,228 I 874,200 I 852,700 I 912,700 I 4.4% Operations &Maintenance I 149,170 I 163,036 I 228,200 I 228,500 I 341,000 I 49.4% Capital Outlay I 0 I 0 I 0 I 0 I 0 I N/A Total I 875,179 I 930,264 I 1,102,400 I 1,081,200 I 1,253,700 I 13.7% (1) Percent Change: "15/16 Adjusted Budget" column compared to"16/17 Budget" column. "N/A" = Not Applicable. L6 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: ADMINISTRATION 8001 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 429,101 435,076 450,800 466,300 465,000 480,600 1015 Part Time/Seasonal Wages 0 1,479 5,400 5,400 5,700 10,400 1020 Overtime Salaries 1,640 462 500 500 500 500 1540 Fringe Benefits 295,268 330,211 364,300 402,000 381,500 421,200 TOTAL PERSONNEL 726,009 767,228 821,000 874,200 852,700 912,700 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 450 335 600 600 600 600 2015 Conf., Meetings, and Training 813 656 1,100 1,100 1,100 1,100 2030 Uniforms 276 285 400 400 400 400 3090 Professional Services 0 0 0 0 0 0 3105 Temporary Employee Services 4,851 6,281 0 0 0 0 3115 IT Service Charges 106,100 117,000 176,000 181,600 181,600 293,800 3140 Refuse 6,788 8,857 9,100 9,100 9,100 9,100 4010 Legal Advertising 0 0 200 200 200 200 4030 Printing and Photocopy Services 223 0 300 300 300 300 4035 Postage and Express Delivery 312 0 100 100 100 100 4440 Office Supplies 10,631 8,264 11,000 11,000 11,000 11,000 4450 Reference Materials and Svcs 35 0 100 100 100 100 5045 Graffiti Removal Services 7,835 9,873 10,000 10,000 10,200 10,200 5620 Vehicle& Equip. Service Charges 7,785 7,726 7,900 7,900 7,900 8,600 6035 Telephone 3,071 3,443 4,600 4,600 4,600 4,200 6050 Cable Television Service 0 316 1,200 1,200 1,300 1,300 TOTAL OPERATIONS& MAINTENANCE 149,170 163,036 222,600 228,200 228,500 341,000 TOTAL 875,179 930,264 1,043,600 1,102,400 1,081,200 1,253,700 FUNDING SOURCE: $1,253,700-See Note Note: Administration Section expenditures are allocated over the programs in Public Works through the Department Overhead Charges. The final allocation is shown below: General Fund 86,100 Gas Tax 32,500 Parks and Landscape 226,900 Street Sweeping 9,000 Water Utility 675,700 Sewer Utility 201,800 Equipment Maintenance 21,700 1,253,700 L7 Return to Table of Contents Public Works Equipment Maintenance Division Purpose The Equipment Maintenance Program provides for and coordinates the maintenance and repairs of the City's vehicles and equipment. The Equipment Maintenance Program is funded by rental charges to each of the City's vehicles. These rates are then charged to the respective departments using the vehicles. These revenues provide for maintenance, fuel, insurance, operational costs, overhead charges and a portion of a reserve for replacement. Primary Activities By the end of fiscal year 2016-17, the Equipment Maintenance Program will be responsible for the repair and replacement of 112 vehicles and 51 pieces of equipment in the City's fleet. City vehicles are maintained through a combination of staff and several contracts. This Program is also responsible for the development of the replacement schedule, specification development, purchasing requirements, and the recommendation for surplus for all vehicles and equipment. Significant Changes from Prior Year • A Senior Maintenance Worker Position was added to the fiscal year 2016-17 budget to coordinate the maintenance and repair of the vehicles and equipment. • The cost of fuel is a significant part of this budget and remains unpredictable. Staff is estimating an average of $3.53 per gallon for regular and $2.83 per gallon for diesel in the new fiscal year. Significant Items of Capital Outlay Reserve Supplement Funding • Replace (1) Sierra 1500, Double Cab, 4X4 $ 38,500 Supplemented by Sewer Utility (replaces Vehicle #5050) Fund in the amount of$8,500 for a total of$47,000. Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Vehicles Repairs I 310 I 304 I 207 I 210 Preventative Maintenance I 229 I 212 I 152 I 150 Vehicles in Fleet(self-propelled) I 113 I 114 I 111 I 112 Equipment in Fleet I 39 I 39 I 49 I 51 L8 Public Works Equipment Maintenance Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual I Personnel I 281,859 I 316,341 I 353,800 I 340,300 I 451,000 I 27.5% I Operations&Maintenance I 486,500 I 535,149 I 611,200 I 588,600 I 560,500 I (8.3%) I Capital Outlay I 27,800 I 520,357 I 34,100 I 34,100 I 38,500 I 12.9% I Total I 796,159 I 1,371,847 I 999,100 I 963,000 I 1,050,000 I 5.1% (1) Percent Change: "15/16"Adjusted Budget" column compared to"16/17" Budget" column. "N/A"=Not Applicable L9 City of Chino Hills This page intentionally left blank. L10 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: EQUIPMENT MAINTENANCE 8200 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 154,846 172,887 173,900 185,700 181,600 235,100 1020 Overtime Salaries 155 423 500 500 400 500 1540 Fringe Benefits 126,858 143,031 146,300 167,600 158,300 215,400 TOTAL PERSONNEL 281,859 316,341 320,700 353,800 340,300 451,000 OPERATIONS& MAINTENANCE 2030 Uniforms 926 1,218 2,400 2,400 2,400 3,000 3020 Financial Services 2,599 2,905 0 0 0 0 3190 Contractual Services 2,377 3,576 2,500 2,500 2,500 1,000 4310 Fuel 238,932 200,906 237,300 237,300 214,700 234,800 4315 Automotive Parts and Supplies 7,788 7,246 8,000 8,000 8,000 8,000 4410 Chemical Supplies 2,280 2,261 1,700 1,700 1,700 1,700 4430 Small Equipment and Tools 638 1,328 2,500 2,500 2,500 2,000 4445 Special Parts and Supplies -105 6,340 1,000 1,000 1,000 1,000 5035 Vehicle Maintenance 152,749 205,181 200,000 200,000 200,000 200,000 6035 Telephone 816 888 1,400 1,400 1,400 2,600 7220 Administrative Overhead 50,500 82,600 127,000 127,000 127,000 84,700 7225 Departmental Overhead 27,000 20,700 27,400 27,400 27,400 21,700 TOTAL OPERATIONS& MAINTENANCE 486,500 535,149 611,200 611,200 588,600 560,500 CAPITAL OUTLAY 8060 Vehicles and Equipment 27,800 520,357 34,100 34,100 34,100 38,500 TOTAL CAPITAL OUTLAY 27,800 520,357 34,100 34,100 34,100 38,500 TOTAL 796,159 1,371,847 966,000 999,100 963,000 1,050,000 FUNDING SOURCE: EQUIPMENT MAINTENANCE FUND ($1,050,000) L11 Return to Table of Contents Public Works Facilities Maintenance Division Purpose The Facilities Maintenance Program provides for the maintenance and repairs of the City's buildings. Responsibilities of this Program include buildings used for City business, recreational activities, the Government Center Complex, the Community Center, and public restrooms within City parks. Primary Activities The Facilities Maintenance Program is responsible for the repair and maintenance of the City's buildings, including: the Government Center Complex, Public Works Yard, Mystic Canyon Community Center, Sleepy Hollow Community Center, McCoy Equestrian Center, Grand Avenue Park, Community Park, and the City's Community Center. This Program also provides service duties such as assistance with shipping, receiving, warehousing, and providing various services, as needed, to operate Citywide functions. This Program also maintains the City's park restrooms, monument fixtures and walkway lights, and manages facility renovations and improvements. Significant Changes from Prior Year • The Community Center is used more than anticipated; therefore, the Special Parts and Supplies budget was increased by $5,600 to cover the costs. • The cost to maintain non-building structures increased by $15,000 to pay for the fueling of the Civic Center generator and LED retrofits at various locations. Significant Items of Capital Outlay • Refurbish Community Center— Rehab Dance Floor, Reconfigure Front $45,000 Office, Install Additional Security Cameras • Refurbish Civic Center— Slurry Parking Lots, Reconfigure Generator to $140,000 Add Load Capacity, and Relocate the Library Roof Drain Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Square Feet of Buildings Maintained 356,317 359,875 359,875 362,948 Park Restrooms Maintained 17 17 17 19 Preventative Maintenance Activities N/A 160 153 200 Demand Work Orders 741 911 917 1,000 L12 Public Works Facilities Maintenance Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual I Personnel I 378,433 I 430,319 I 440,500 I 423,600 I 466,900 I 6.0% I Operations& Maintenance I 952,332 I 1,128,832 I 1,224,500 I 1,227,100 I 1,286,800 I 5.1% I Capital Outlay I 14,655 I 23,951 I 255,900 I 244,900 I 185,000 I (27.7%) I Total I 1,345,420 I 1,583,102 I 1,920,900 I 1,895,600 I 1,938,700 I 0.9% (1) Percent Change: "15/16 Adjusted Budget" column compared to"16/17 Budget" column. "N/A"= Not Applicable. L13 City of Chino Hills This page intentionally left blank. L14 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: FACILITIES MAINTENANCE 2510 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 214,263 239,644 215,000 233,500 226,200 235,500 1015 Part-Time Salaries 0 0 0 0 0 19,900 1020 Overtime Salaries 1,677 2,593 3,800 3,800 3,800 3,800 1540 Fringe Benefits 162,493 188,082 176,900 203,200 193,600 207,700 TOTAL PERSONNEL 378,433 430,319 395,700 440,500 423,600 466,900 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 915 405 700 700 1,000 800 2015 Conf., Meetings, and Training 82 1,140 1,000 1,000 1,100 1,000 2030 Uniforms 3,078 3,596 2,800 2,800 2,800 3,900 3090 Professional Services 0 0 0 0 0 0 3190 Contractual Services 42,057 41,279 69,000 69,000 68,400 75,500 4430 Small Equipment and Tools 17,480 2,089 3,000 3,000 3,000 3,000 4445 Special Parts and Supplies 57,052 55,531 42,900 42,900 48,500 48,500 4450 Reference Materials&Svcs 0 772 200 200 200 1,200 5010 Parks and Landscape 28,127 108,736 138,900 138,900 138,900 138,900 5012 Tree Maintenance 2,384 2,370 4,000 4,000 4,000 4,000 5020 Building and Structure Maint. 51,484 60,853 72,900 72,900 72,900 72,900 5021 Custodial Services 233,371 273,684 286,400 286,400 287,000 293,200 5040 Communication Equipment Maint. 0 479 500 500 500 500 5490 Other Structural Repair and Maint. 0 0 26,000 26,000 28,000 41,000 5620 Vehicle& Equip Service Charges 43,949 43,497 40,700 40,700 40,700 50,600 6010 Water 54,768 68,442 72,000 72,000 65,500 68,800 6015 Electricity 290,970 348,175 332,600 332,600 332,600 339,200 6030 Gas 16,884 14,379 17,800 17,800 17,800 17,800 6035 Telephone 71,479 61,671 67,600 67,600 67,600 68,000 7225 Departmental Overhead 32,500 35,400 37,000 37,000 37,000 49,400 7415 Special Departmental Expense 5,752 6,334 8,500 8,500 9,600 8,600 TOTAL OPERATIONS& MAINTENANCE 952,332 1,128,832 1,224,500 1,224,500 1,227,100 1,286,800 CAPITAL OUTLAY 8030 Buildings 2,888 23,733 113,000 142,200 142,200 185,000 8040 Improvements Other Than Bldgs 0 0 0 73,700 73,700 0 8060 Vehicles and Equipment 11,767 218 40,000 40,000 29,000 0 TOTAL CAPITAL OUTLAY 14,655 23,951 153,000 255,900 244,900 185,000 TOTAL 1,345,420 1,583,102 1,773,200 1,920,900 1,895,600 1,938,700 FUNDING SOURCE: GENERAL FUND ($1,938,700) L15 Return to Table of Contents Public Works Parks and Landscape Maintenance Division Purpose The Parks and Landscape Maintenance Program provides for the maintenance of 42 parks & facilities, approximately 700 acres of public landscaping, approximately 42,000 trees, and approximately 3,350 acres of public open space. The Maintenance Program provides safe, attractive settings for public recreational activities. These facilities improve the quality of life for the residents of the community. This Program provides emergency response for hazards and safety issues and also coordinates the acceptance of additional landscape areas into the City's Maintenance Program. Primary Activities Activities within this Program include maintaining City parks, medians, common areas, open space and slopes. The City's Parks and Landscape staff responds to customer complaints, requests, after-hours emergencies, and manages the landscape maintenance contracts. Additional maintenance responsibilities include: Tree maintenance, irrigation testing, water management, vandalism repair, trail maintenance, litter removal from public parks, landscape, and open space. This Program also provides weed abatement in public open space, lake maintenance, rodent control, and urban forestry management. Significant Changes from Prior Year • Staff anticipates the addition of a new park (Pinehurst Park) and funding will be included when it is accepted for operations and maintenance. • Contractual Services were reduced $29,200 or 29% with the suspension of the irrigation controller maintenance contract until the development of upgraded hardware and software. • Custodial costs increased $18,000 or 24% due to an additional park restroom at Vila Borba Park and new contract charges that were effective in July 2015. • Irrigation Water costs decreased 30% for a total reduction of $640,800 over 2015/16 Adopted Budget due to the water conservation efforts. • This budget includes a full year of maintenance of Vila Borba. Significant Items of Capital Outlay • Park Improvement Fiscal Year 2016-17 $292,000 • Plant, Restoration, Irrigation & Upgrade $112,000 • Flail Mower $8,900 Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Open Space Maintained in Acres 3,000 3,000 3,000 3,350 Facilities/Parks Maintained 41 41 41 42 Trees Trimmed or Removed 3,251 3,272 6,050 3,526 Park Acreage 292.59 292.59 314 319.62 L16 Public Works Parks and Landscape Maintenance Workload Indicators (Continued) FY 12/13 FY 13/14 FY 14/15 FY 15/16 Number of: Actual Actual Actual Projected Parks & Landscape Service Requests 2,039 2,021 1,774 1,700 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 1,003,981 I 1,063,974 I 1,159,300 I 1,079,700 I 1,153,900 I (0.5%) Operations&Maintenance I 8,231,080 I 7,588,729 I 8,780,800 I 7,915,000 I 7,937,100 I (9.6)% Capital Outlay I 224,795 I 1,097,489 I 944,300 I 949,000 I 412,900 I (56.3%)_ Total I 9,459,856 I 9,750,192 I 10,884,400 I 9,943,700 I 9,503,900 I (12.7%) (1) Percent Change: "15/16 Adjusted Budget" column compared to"16/17 Budget" column. 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L18 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: PARKS AND LANDSCAPE MAINTENANCE 8400 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 564,126 577,489 577,100 608,000 580,300 614,400 1020 Overtime Salaries 8,333 31,176 15,400 15,400 15,400 20,100 1540 Fringe Benefits 431,522 455,309 472,800 535,900 484,000 519,400 TOTAL PERSONNEL 1,003,981 1,063,974 1,065,300 1,159,300 1,079,700 1,153,900 OPERATIONS &MAINTENANCE 2010 Memberships and Certifications 1,645 2,147 2,900 2,900 2,900 2,900 2015 Conf., Meetings, and Training 99 804 1,700 1,700 3,100 3,800 2030 Uniforms 6,138 5,120 8,300 8,300 6,900 6,700 3020 Financial Services 29,727 24,257 21,500 26,500 26,500 27,500 3090 Professional Services 10,352 4,234 0 0 0 4,900 3115 IT Service Charges 15,100 17,000 25,900 26,900 26,900 23,800 3190 Contractual Services 55,068 40,801 99,500 162,600 101,800 70,300 4245 Traffic Signs 1,208 0 1,500 1,500 3,900 2,400 4410 Chemical Supplies 13,115 14,613 21,600 21,600 21,600 22,100 4430 Small Equipment and Tools 9,046 5,758 13,700 13,700 13,700 11,000 4445 Special Parts and Supplies 64,341 40,505 68,200 68,200 73,900 75,200 4450 Reference Materials and Svcs 143 0 200 200 200 500 5010 Parks and Landscape 2,016,158 2,077,089 2,107,400 2,255,900 2,112,700 2,074,700 5012 Tree Maintenance 288,505 400,262 528,700 528,700 528,700 519,800 5020 Building and Structure Maint. 10,568 15,961 29,900 29,900 30,900 31,000 5021 Custodial Services 66,554 69,426 74,600 74,600 87,100 92,600 5115 Traffic Signal Maintenance 0 0 0 0 300 2,000 5490 Other Structural Repair and Maint. 56,457 68,275 52,000 52,000 52,500 54,900 5590 Equipment Maintenance 3,037 4,346 7,600 7,600 7,600 7,600 5620 Vehicle& Equip Service Charges 115,785 112,177 121,300 121,300 121,300 131,800 6010 Water 2,110,567 1,980,403 2,157,100 2,157,100 1,495,300 1,516,300 6015 Electricity 154,192 161,005 175,300 175,300 177,000 181,700 6020 Street Light Power 506,241 522,278 549,100 571,800 534,700 548,400 6035 Telephone 4,809 5,133 5,000 5,000 5,000 5,600 7046 Taxes and Assessments 4,714 4,702 4,800 4,800 4,800 4,900 7220 Administrative Overhead 727,300 484,600 701,100 751,100 751,100 593,800 7225 Departmental Overhead 1,946,317 1,517,872 1,711,600 1,711,600 1,717,600 1,919,900 7610 Uncollectible Accounts 13,894 9,961 0 0 2,900 0 7950 Settlements/Judgements 0 0 0 0 4,000 0 TOTAL OPERATIONS&MAINTENANCE 8,231,080 7,588,729 8,490,500 8,780,800 7,915,000 7,937,100 CAPITAL OUTLAY 8040 Improvements Other Than Bldgs 211,803 1,088,589 623,300 891,000 895,700 404,000 8060 Vehicles and Equipment 12,992 8,900 43,400 53,300 53,300 8,900 TOTAL CAPITAL OUTLAY 224,795 1,097,489 666,700 944,300 949,000 412,900 TOTAL 9,459,856 9,750,192 10,222,500 10,884,400 9,943,700 9,503,900 FUNDING SOURCE: GENERAL FUND ($802,700) LANDSCAPE AND LIGHTING DISTRICT NO 1 FUNDS ($8,168,800)-See Note LOS SERRANOS LIGHTING DISTRICT FUNDS ($22,100) VELLANO LANDSCAPE AND LIGHTING DISTRICT FUNDS ($230,900) VILA BORBA CFD MAINTENANCE DISTRICT FUNDS ($279,400) Note: 1)General Fund is subsidizing Landscape and Lighting District Funds in the amount of$355,200. 2)General Fund obligation to Landscape and Lighting District Funds in the amount of$292,500. L19 Return to Table of Contents Public Works Sanitation Maintenance Division Purpose The sewer infrastructure includes 202 miles of sewer lines, 6 lift stations (pumps and motors) and 4,805 sewer manholes. Sanitation staff is responsible for the reliability of the entire sewage system infrastructure to assure conveyance of all wastewater generated within the City limits to a treatment facility for further processing. The Sanitation Maintenance Program ensures compliance with the Sewer System Management Plan via Closed Circuit Television (CCTV) inspection, sewer main cleaning, and pump maintenance at lift stations. Primary Activities The Sanitation Program's primary task is operating and maintaining the sewer system, including lift stations, sewer mains, and all appurtenances. Other duties include responding to customer complaints and conducting repairs. Significant Changes from Prior Year • An increase in Professional Services of$50,000 reflects the need for project management services. • A multi-year program to televise the entire sewer system has increased Contractual Services by $500,000. • A reduction in purchase of Small Equipment and Tools is anticipated resulting in a decrease of$8,000. • A new lift station was constructed for the Canyon Hills development and is now on line. Significant Items of Capital Outlay • Supplement Equipment Maintenance Budget to replace one vehicle $8,500 • Repairs to sewer lines and lift stations $100,000 Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Total Miles of Sewer Lines in the City 195 195 195 202 Total Manholes in the City 4,760 4,760 4,760 4,805 Manholes Inspected and Cleaned 728 710 1,006 815 Manholes Raised to Grade 3 25 3 5 Manholes Documented on Global 529 521 628 560 Positioning System (GPS) Miles of Sewer Line Cleaned 75 75 76 75 Lift Station (Pump and Motor 6 3 2 4 Replacement, Level Sensors, etc.) Sewer Main Line Repairs 8 17 20 15 City Sanitary Sewer Overflows 0 0 0 1 L20 Public Works Sanitation Maintenance Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual (Personnel I 754,0921 827,2951 932,9001 943,5001 1,028,9001 10.3% 'Operations& Maintenance I 5,073,7831 5,417,8571 6,129,4001 6,070,2001 7,082,7001 15.6% 'Capital Outlay I 35,4271 261,3481 168,1001 103,9001 108,5001 (35.5%) (Total I 5,863,3021 6,506,5001 7,230,4001 7,117,6001 8,220,1001 13.7% (1)Percent Change: "15/16 Adjusted Budget"column compared to"16/17 Budget" column. 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L22 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: SANITATION MAINTENANCE 8120 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 407,040 447,763 447,500 472,300 480,500 518,700 1015 Part Time/Seasonal Wages 0 0 14,800 14,800 14,200 18,900 1020 Overtime Salaries 3,610 5,670 14,800 14,800 19,800 20,000 1540 Fringe Benefits 343,442 373,862 381,600 431,000 429,000 471,300 TOTAL PERSONNEL 754,092 827,295 858,700 932,900 943,500 1,028,900 OPERATIONS & MAINTENANCE 2010 Memberships and Certifications 1,352 1,374 2,100 2,100 1,700 2,100 2015 Conf., Meetings, and Training 0 620 1,900 1,900 1,800 2,500 2030 Uniforms 4,763 4,261 7,200 7,200 6,500 6,500 3010 Legal Services 627 9,139 1,000 1,000 3,000 3,000 3020 Financial Services 9,261 20,108 14,700 14,700 14,700 20,200 3090 Professional Services 1,625 22,149 30,000 46,800 43,500 80,000 3115 IT Service Charges 27,400 27,900 44,900 45,400 45,400 42,900 3165 Sewer Treatment Services 3,897,719 4,181,431 4,656,800 4,656,800 4,616,300 4,970,600 3166 Green River Services 0 0 6,600 6,600 6,600 7,700 3190 Contractual Services 9,947 398 3,500 3,500 3,500 503,500 4245 Traffic Signs 403 165 2,000 2,000 1,000 2,000 4410 Chemical Supplies 17,032 25,986 55,500 55,500 57,500 58,000 4430 Small Equipment and Tools 10,217 8,998 22,000 22,000 11,000 14,000 4445 Special Parts and Supplies 9,099 7,635 13,700 13,700 20,000 13,000 4450 Reference Materials and Svcs 0 0 100 100 600 100 5020 Building and Structure Maint. 0 848 1,000 1,000 0 1,000 5110 Street Repair and Maintenance 0 0 1,000 1,000 0 1,000 5310 Sanitary Sewer Line Mainenanc( 4,698 25,942 25,000 25,000 20,000 25,000 5490 Other Structural Repair& Maint. 115 2,348 4,500 4,500 0 4,500 5590 Equipment Maintenance 52,564 56,363 54,500 60,300 50,300 57,000 5620 Vehicle & Equip Service Charge 269,113 245,626 300,300 300,300 300,300 317,100 5625 Equipment Rental 2,848 0 5,000 5,000 500 5,000 6010 Water 9,230 9,773 12,000 12,000 10,000 12,000 6015 Electricity 39,917 39,861 47,700 47,700 42,000 50,000 6030 Gas 614 597 900 900 600 900 6035 Telephone 3,089 3,260 3,600 3,600 3,600 4,100 7220 Administrative Overhead 552,300 551,200 595,800 595,800 595,800 652,200 7225 Departmental Overhead 133,800 152,800 168,000 168,000 168,000 201,800 7415 Special Departmental Expense 11,894 15,468 20,000 20,000 16,000 20,000 7610 Uncollectible Accounts 4,156 3,607 5,000 5,000 5,000 5,000 7950 Settlement Judgments 0 0 0 0 25,000 0 TOTAL OPERATION & MAINTENANC 5,073,783 5,417,857 6,106,300 6,129,400 6,070,200 7,082,700 CAPITAL OUTLAY 8060 Vehicles and Equipment 0 155,642 8,400 10,100 20,100 8,500 8210 Sanitary Sewer Lines& Facilities 35,427 105,706 100,000 158,000 83,800 100,000 TOTAL CAPITAL OUTLAY 35,427 261,348 108,400 168,100 103,900 108,500 TOTAL 5,863,302 6,506,500 7,073,400 7,230,400 7,117,600 8,220,100 FUNDING SOURCE: SEWER UTILITY FUND ($8,220,100) L23 Return to Table of Contents Public Works Storm System Maintenance Division Purpose The City's storm drainage system includes 91 miles of storm drains and over 1,382 catch basins. The purpose of the Storm System Maintenance Program is to ensure that all drainage facilities are maintained properly in order to provide flood protection to private and public property. This Program also includes the National Pollutant Discharge Elimination System (NPDES) permits. Primary Activities The Storm System Maintenance Program maintains and cleans the storm drainage facilities, including catch basins, storm drains, culverts, storm drainage pipes, storm channels, and retarding basins within the City. The Program also manages the City's National Pollutant Discharge Elimination System permit as required by the Santa Ana Regional Water Quality Control Board which includes inspections, enforcement, and education. Significant Changes from Prior Year • Personnel costs have increased $131,200 with the addition of a permanent part-time Management Analyst I/II position. Significant Items of Capital Outlay • Improvements to Hickory Creek drainage $45,000 Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Total Catch Basins 1,369 1,369 1,369 1,382 Total Miles of Storm Drains 90 90 90 91 Storm Drain and Open Channels 3,399 3,162 3,170 3,290 Inspection/Cleaning Storm Water Sampling (Bacteria) 27 95 20 25 Construction Sites with Active Permits 47 250 30 25 Permitted Business Inspections 202 67 60 90 Equestrian Stewardship Inspections and 27 20 16 16 Consultations Post Construction Inspections (NPDES) 5 36 4 10 L24 Public Works Storm System Maintenance Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel 164,0681 196,7781 282,6001 277,9001 397,2001 40.6%1 (Operations&Maintenance 217,6201 381,0361 800,6001 773,9001 394,5001 (50.7%)1 1CapitalOutlay 01 01 01 01 45,0001 100.0%I 1Total 381,6881 577,8141 1,083,2001 1,051,8001 836,7001 (22.8%)1 (1) Percent Change: "15/16 Adjusted Budget" column compared to"16/17 Budget" column. 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L26 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: STORM SYSTEM MAINTENANCE 8121 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 94,813 112,404 139,500 144,300 144,500 206,100 1015 Part Time/Seasonal Wages 0 0 14,800 14,800 12,700 18,000 1020 Overtime Salaries 0 42 0 0 0 500 1540 Fringe Benefits 69,255 84,332 111,700 123,500 120,700 172,600 TOTAL PERSONNEL 164,068 196,778 266,000 282,600 277,900 397,200 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 0 0 0 0 0 0 2015 Conf., Meetings, and Training 35 58 400 400 0 400 2030 Uniforms 170 331 1,800 1,800 1,800 1,600 3090 Professional Services 63,946 7,005 13,000 28,600 28,600 13,000 3115 IT Service Charges 0 5,700 12,300 12,800 12,800 13,000 3190 Contractual Services 24,050 234,529 159,000 570,500 566,500 164,000 4410 Chemical Supplies 328 235 1,600 1,600 1,000 1,200 4430 Small Equipment and Tools 429 0 1,400 1,400 300 1,500 4445 Special Parts and Supplies 1,486 3,499 3,000 3,000 5,500 4,800 5315 Storm Sewer Line Maintenance 0 0 2,000 2,000 0 5,000 5490 Other Structure Repair and Maint. 109 5 600 600 400 600 5590 Equipment Maintenance 3,240 0 0 0 0 0 5620 Vehicle& Equip Service Charges 0 2,400 4,500 4,500 4,500 4,900 6035 Telephone 441 461 1,500 1,500 1,500 1,500 7225 Departmental Overhead 400 5,300 8,400 8,400 8,400 12,400 7415 Special Departmental Expense 0 123 2,500 2,500 2,600 2,800 7985 NPDES Permit Costs 122,986 121,390 161,000 161,000 140,000 167,800 TOTAL OPERATIONS& MAINTENANCE 217,620 381,036 373,000 800,600 773,900 394,500 CAPITAL OUTLAY 8040 Improvements Other Than Bldgs 0 0 0 0 0 45,000 8060 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 45,000 TOTAL 381,688 577,814 639,000 1,083,200 1,051,800 836,700 FUNDING SOURCE: GENERAL FUND ($569,600) GAS TAX FUND ($7,000) WATER UTILITY FUND ($38,300) SEWER UTILITY FUND ($221,800) L27 Return to Table of Contents Public Works Street Maintenance Division Purpose The Street Maintenance Program provides maintenance of public improvements located in the right-of-way. This includes providing safe clean roads, sidewalks, curbs, and gutters. The energy cost for traffic control devices is a part of this Program. The Program provides preventive maintenance including street sweeping and repairs for approximately 200 miles of public streets through a combination of City work force and contract services. The management of approximately 10,900 street trees, not within the lighting and landscape districts, is also a part of this Program. The Street Maintenance Program assists the Engineering Department with the Pavement Management Program and provides the necessary field activities to identify and replace any unsafe curb, gutter, or sidewalk throughout the City. Primary Activities Through a combination of City staff and contractors, the Street Maintenance Program repairs street failures such as potholes, trench failures, cracks, water line repair patches, and general pavement failure. Curb, gutter, and sidewalk maintenance are also conducted using City personnel and contractors. In Fiscal Year 2016-17, staff will be performing weed abatement of non-landscaped areas along roadways in-house. Tree trimming, street striping, traffic engineering requests, and street sweeping are achieved through contractual services and City workforce. The City's Street Maintenance crew performs sign installations, traffic control in support of emergencies, hazardous material spill response, and in-house repair of concrete replacement and street repairs. In addition, staff installs and removes Shop Chino Hills and Military Banners, as well as coordinates the Flag Replacement Program. The Streets Maintenance crew also performs road closures and places message boards to inform residents of special events such as the City's Boat Parade, DUI checkpoints, local filming, and other special events. Significant Changes from Prior Year • The street sweeping contract was approved in June of 2015. Therefore, this budget reflects a full year of expenditures resulting in a budget increase of$24,900. • The street tree trimming budget was reduced $11,900 to offset the rising cost of the sweeping contract. Significant Items of Capital Outlay • Annual Street Tree Replacement Project $5,000 Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Concrete Repair in Square Feet 22,614 16,791 17,500 20,000 Sign Inspections/Repair 195 230 175 225 Asphalt Repairs in Square Feet 21,344 17,862 17,520 15,500 L28 Public Works Street Maintenance Workload Indicators (continued) FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Number of: Actual Actual Actual Projected Parking Citations issued 6,541 6,881 6,802 6,500 Legends Repainted 180 150 330 150 Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual I Personnel I 545,043 I 563,060 I 676,600 I 638,100 I 683,100 I 1.0% I Operations&Maintenance I 908,460 I 1,156,663 I 1,054,200 I 1,055,100 I 1,084,200 I 2.8% I Capital Outlay I 4,950 I 40,220 I 44,300 I 44,400 I 5,000 I (88.7)% I Total I 1,458,453 I 1,759,943 I 1,775,100 I 1,737,600 I 1,772,300 I (0.2%) (1)Percent Change: "15/16 Adjusted Budget" column compared to"16/17 Budget" column. "N/A" = Not Applicable. L29 City of Chino Hills This page intentionally left blank. L30 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: STREET MAINTENANCE 8300 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 297,534 304,263 331,600 348,500 334,600 352,400 1020 Overtime Salaries 5,443 5,382 8,100 8,100 8,100 8,100 1540 Fringe Benefits 242,066 253,415 285,100 320,000 295,400 322,600 TOTAL PERSONNEL 545,043 563,060 624,800 676,600 638,100 683,100 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 730 555 800 800 800 800 2015 Conf., Meetings, and Training 30 275 3,600 3,600 3,600 1,000 2030 Uniforms 4,726 3,390 5,300 5,300 5,500 5,700 3010 Legal Services 171 0 0 0 0 0 3020 Financial Services 23,094 23,312 21,200 21,200 21,200 21,500 3190 Contractual Services 14,891 5,348 9,700 9,700 9,700 9,700 4245 Traffic Signs 19,579 19,343 20,500 20,500 20,500 20,500 4430 Small Equipment and Tools 2,029 2,317 6,000 6,000 6,300 2,000 4445 Special Parts and Supplies 32,283 22,006 16,000 16,000 16,000 16,000 4450 Reference Materials and Svcs 0 0 200 200 200 200 5012 Tree Maintenance 54,471 74,152 64,700 64,700 64,700 52,800 5110 Street Repair and Maintenance 26,242 75,735 35,000 35,000 35,000 35,000 5111 Street Sweeping 193,627 204,035 215,000 239,900 239,900 239,900 5112 Pavement Striping 2,664 1,295 3,000 3,000 3,000 3,000 5590 Equipment Maintenance 0 52 500 500 500 500 5620 Vehicle& Equip Service Charges 112,504 113,878 132,300 132,300 132,300 139,100 6015 Electricity 32,309 33,655 37,000 37,000 37,000 37,800 6020 Streetlight Power 179,111 200,983 213,200 213,200 213,200 217,500 6035 Telephone 11,885 12,829 14,100 14,100 13,100 14,700 7220 Administrative Overhead 159,100 321,300 190,900 190,900 190,900 220,500 7225 Departmental Overhead 38,000 37,300 40,300 40,300 40,300 46,000 7610 Uncollectible Accounts 1,014 4,903 0 0 1,400 0 TOTAL OPERATIONS& MAINTENANCE 908,460 1,156,663 1,029,300 1,054,200 1,055,100 1,084,200 CAPITAL OUTLAY 8040 Improvements Other Than Bldgs 4,950 4,950 5,000 5,000 5,000 5,000 8060 Vehicles and Equipment 0 35,270 30,500 39,300 39,400 0 TOTAL CAPITAL OUTLAY 4,950 40,220 35,500 44,300 44,400 5,000 TOTAL 1,458,453 1,759,943 1,689,600 1,775,100 1,737,600 1,772,300 FUNDING SOURCE: GAS TAX($1,182,500) GENERAL FUND-Street Sweeping Ticketing ($100,900) MEASURE I FUND ($64,800) STREET SWEEPING ASSESSMENTS ($337,200) SLEEPY HOLLOW ASSESSMENTS ($400) WATER UTILITY FUND ($86,500) L31 Return to Table of Contents Public Works Water Division Purpose The Water system consists of more than 305 miles of water lines, 21,600 individual water connections, 19 reservoirs, 6 active wells, and 19 pump and hydropneumatic stations. The Water Program procures, operates, and maintains a reliable water supply to ensure a consistent delivery to its residents and businesses. Maintaining the integrity of the distribution system and storage facilities ensures a dependable, adequate means to provide this service to its customers. Primary Activities The Water Program develops and implements preventative maintenance programs for all City- owned water infrastructure including pipelines, water wells, booster stations, and storage facilities. The Water Program ensures that all State and Federal Drinking Water Standards are being met through the testing and treatment of its water supply. Significant Changes from Prior Year • Overall costs have increased by $164,500 for the move as the Water Conservation program has been moved from City Manager's budget to the Water budget. The move includes a change in the program title to Water Use Efficiency and change of the position title to Water Use Efficiency Coordinator. • A reduction of$30,000 for Legal Services is anticipated with the completion of the Chino Basin Watermaster safe yield update. • Contractual Services has been increased by $58,300 to cover updated costs and increases in services. • Advertising and Promotion has been increased by $24,000 with the move of the Water Use Efficiency program. • The cost for Traffic Signs has increased $6,000 for additional traffic safety signage. • The planned purchase of specialized equipment for water repairs has increase Special Parts and Supplies $33,200. • Meter Maintenance has increased by $5,000 for mandatory meter testing of production system meters. • Summarized water purchase costs, including pumping power, are anticipated to decrease by $1,548,700 as water customers continue to observe Stage III drought measures. Significant Items of Capital Outlay • New and replacement meters $866,000 Workload Indicators FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Actual Projected Water Production (Wells, Purchased, 15,185 15,859 14,261 12,200 Import) Acre Feet* Recycled Water Distributed, Acre Feet* I 1,890 I 2,002 I 1,811 I 1,800 L32 Public Works Water Workload Indicators (continued) FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Actual Projected Contracts issued 5 10 36 36 Water Samples Taken I 2,135 I 2,052 I 2,080 I 2,100 Pressure Reducing Valves Maintained I 3 I 2 I 3 I 20 Customer Shut Offs and Re-connects I 1,938 I 2,098 I 1,061 I 1,714 Meter Installations (New Service and 448 935 1,096 1,800 Replacements) Service Maintenance (Meter Boxes, Meter 1,116 1,191 712 1,000 Leaks,Angle Stop Repairs, Etc.) Main and Service Line Leaks I 81 I 82 I 122 I 130 Fire Hydrant/Air-Vac Damages I 47 I 50 I 16 I 38 Total Fire Hydrants in the City 2,185 2,185 2,185 2,193 Fire Hydrant M:.. ..e (Rebuilds, Paint, 28 27 45 30 Cap Replacement, Etc.) Dead End Flushing I 583 I 591 I 586 I 590 Valve Exercising (Number of Valves 0 320 480 700 Operated) Mainline Valve Repair/Replacement I 4 I 22 I 26 I 30 Dig Alert Tickets Received and Marked 2,460 2,648 3,109 2,739 *One acre foot of water is equal to 325,851 gallons of water. Budget Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2016-17 Percent Actual Actual Adjusted Projected Budget Change (1) Budget Actual Personnel I 2,275,7301 2,319,1021 2,704,5001 2,560,5001 2,822,4001 4.4% Operations&Maintenance I 17,236,9751 18,672,6601 21,597,3001 18,664,6001 19,692,4001 (8.8%) Capital Outlay I 967,6581 283,9471 201,0001 201,0001 866,0001 330.8% Total I 20,480,3631 21,275,7091 24,502,8001 21,426,1001 23,380,8001 (4.6%) (1) Percent Change: "15/16 Adjusted Budget" column compared to"16/17 Budget" column. "N/A" = Not Applicable. L33 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: WATER 8110-8114 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET PERSONNEL 1010 Regular Salaries 1,220,027 1,227,860 1,304,700 1,384,100 1,311,000 1,452,800 1015 Part-Time/Seasonal Wages 10,366 13,797 20,200 20,200 20,800 20,700 1020 Overtime Salaries 35,919 46,481 53,300 53,300 53,600 49,300 1540 Fringe Benefits 1,009,418 1,030,964 1,104,400 1,246,900 1,175,100 1,299,600 TOTAL PERSONNEL 2,275,730 2,319,102 2,482,600 2,704,500 2,560,500 2,822,400 OPERATIONS& MAINTENANCE 2010 Memberships and Certifications 2,030 3,692 3,100 3,100 3,100 4,800 2015 Conf., Meetings, and Training 549 1,278 5,400 5,400 9,100 5,400 2030 Uniforms 14,413 13,911 21,800 21,800 19,000 18,000 3010 Legal Services 22,950 10,127 80,000 80,000 80,000 50,000 3020 Financial Services 42,873 80,882 57,700 57,700 57,700 83,400 3090 Professional Services 165,555 263,299 472,000 486,300 272,000 452,000 3115 IT Service Charges 63,200 75,800 82,800 86,500 86,500 66,000 3190 Contractual Services 177,619 96,943 247,400 284,900 265,100 305,700 4010 Legal Advertising 467 0 800 800 300 800 4015 Advertising and Promotion 0 0 0 0 0 24,000 4030 Printing and Photocopy Services 267 0 4,000 4,000 2,000 5,000 4035 Postage &Express Delivery 11 0 700 700 0 1,100 4245 Traffic Signs 607 1,803 2,500 2,500 3,500 8,500 4410 Chemical Supplies 7,006 16,174 60,800 60,800 17,200 63,100 4430 Small Equipment and Tools 5,776 14,890 23,900 23,900 26,900 28,700 4445 Special Parts and Supplies 54,440 55,275 60,000 60,000 64,400 93,200 4450 Reference Materials and Svcs 0 0 1,200 1,200 300 800 5010 Parks and Landscape 4,259 355 1,000 1,000 1,000 2,500 5020 Building and Structure Maint. 1,518 349 9,300 9,300 7,800 9,300 5110 Street Repair and Maintenance 116,126 109,097 120,000 120,000 120,000 120,000 5220 Water Lines and Main Maint. 68,404 115,726 137,000 137,000 122,000 130,000 5225 Meter Maintenance 3,354 3,867 32,000 45,100 48,200 37,000 5235 Distribution Plant Maintenance 70,304 54,627 215,000 215,000 80,000 215,000 5490 Other Structural Repair& Maint. 0 737 5,000 5,000 2,500 5,000 5590 Equipment Maintenance 97,213 107,862 164,200 164,200 86,700 171,700 5620 Vehicle& Equip Service Charges 682,983 557,546 540,700 540,700 540,700 546,400 5625 Equipment Rental 55 1,823 3,500 3,500 10,000 3,500 5690 Other Rental 0 0 200 200 0 200 6010 Water 5,994,615 6,567,777 5,943,500 5,943,500 3,477,400 3,597,600 6011 Water Joint Venture Fixed Costs 3,317,119 3,437,152 1,165,400 1,165,400 963,100 1,173,700 6012 Water Cost-Water Master 487,804 496,017 500,000 500,000 425,000 500,000 6013 Water Cost-Chino Basin Desalter 0 0 3,802,400 3,802,400 4,246,000 3,956,700 6014 Water Cost-Recycled 0 0 703,500 703,500 630,000 820,000 6016 Water Cost-Recharge to Basin 0 0 474,000 474,000 410,000 517,000 6025 Water Pumping Power 761,876 925,226 1,000,000 1,000,000 1,000,000 1,100,000 6030 Gas 557 663 800 800 700 800 6035 Telephone 9,022 9,041 9,000 9,000 9,300 11,500 7010 Interest Payments 681,022 642,556 485,500 485,500 485,500 450,800 L34 CITY OF CHINO HILLS DIVISION BUDGET SUMMARY ACTIVITY: PUBLIC WORKS PROGRAM CODE PROGRAM: WATER 8110-8114 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 FY 2016-17 ADOPTED ADJUSTED PROJECTED ADOPTED ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET OPERATIONS& MAINTENANCE (Continued) 7015 Principal Payments 1,645,000 1,670,000 1,735,000 1,735,000 1,735,000 1,790,000 7121 Loss on Disposal of Asset 94,418 18,667 0 0 0 0 7220 Administrative Overhead 2,125,100 2,761,700 2,739,300 2,739,300 2,739,300 2,591,300 7225 Departmental Overhead 476,500 513,700 562,100 562,100 562,100 673,500 7415 Special Departmental Expense 23,144 28,458 36,200 36,200 36,200 38,400 7610 Uncollectible Accounts 18,842 18,739 20,000 20,000 19,000 20,000 7710 Developer Reimb.Agreements 0 -3,099 0 0 0 0 7810 Water Conservation Program -23 0 0 0 0 0 TOTAL OPERATIONS& MAINTENANCE 17,236,975 18,672,660 21,528,700 21,597,300 18,664,600 19,692,400 CAPITAL OUTLAY 8060 Vehicles and Equipment 232,477 90,024 0 75,000 75,000 0 8420 Water Meters 637,159 39,401 126,000 126,000 126,000 866,000 8450 Water Supply Facilities 63,500 0 0 0 0 0 9041 Equity Interest Loss in WFA 34,522 154,522 0 0 0 0 TOTAL CAPITAL OUTLAY 967,658 283,947 126,000 201,000 201,000 866,000 TOTAL 20,480,363 21,275,709 24,137,300 24,502,800 21,426,100 23,380,800 FUNDING SOURCE: WATER UTILITY FUND ($23,380,800) L35 City of Chino Hills This page intentionally left blank. L36 25 1i1 ANNIVERSARY 7011 CITY OF CHINO HILLS C / .• 25 YEARS OF EXCELLENCE �� A" skip. • r + t.. - ` 11.11.II1�"II1IlI.I/ !U l-. ._J.. ... 1 yi,P 4w: ., ` rki r� � }_ e + • - . . .-.L.......:.1 14 - �- F f _ T I M" - r :��. e, I• C�a =te s , •-,•isi •, .. t: . , ,t6.1, _Lie,. -i ,,,&•:, .- . . -- „/ ../ „/ Current Year Capital Improvement P Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 pigI : A 011111 q_1:iy_I W I L U I M J:UP/A M A►I I:gtelei Z4i11% The Capital Improvement Program (CIP) for Fiscal Year 2016-17 is fully funded and will utilize a combination of developer impact fees, general and special revenues, and, in some cases, existing reserves to complete the needed improvements. The proposed resources that will be used to support the Fiscal Year 2016-17 CIP are included in this section following this page. Enhanced revenues and additional funding sources will be necessary to achieve funding for completion of the long-term program. This year's portion of the long-term CIP includes projects carried over from the 2015-16 Fiscal Year plus new projects totaling $22,455,400. Streets $10,654,500 Public Facilities $114,500 Parks/Open Space $3,662,300 Water $4,854,800 Recycled Water $2,473,700 Sewer $370,600 Storm Drains $325,000 Total $22,455,400 General Fund $2,335,900 Los Serranos Road Trust $4,300 Measure I $1,629,000 P&L Administration $27,100 Community Development Block Grant $360,900 FHWA Grant $1,194,800 Safe Routes to School Grant $448,400 ATP Grant $1,732,000 HSIP Grant $326,100 San Bernardino Co. Flood Control Dist. Grant $563,200 Chino Basin Watermaster Grant $95,300 P&R Facilities Fee $750,000 Quimby Fund $750,000 Water Utility Fund $4,764,100 Sewer Utility Fund $243,400 Water Facilities Fee $2,502,200 Sewer Facilities Fee $170,600 Traffic Signal Fee $130,000 AD 94 Operations $321,000 Community Facilities District 2 $1,212,100 Community Facilities District 9 $2,500,000 Community Facilities District 10 $395,000 Total $22,455,400 M1 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 Balance Project No. Project Name Remaining New Total Streets S12009 Los Serranos Infrastructure Improvements-SRTS 3 568,400 140,000 708,400 S14009 Raised Median on Pipeline Avenue 405,100 - 405,100 S15008 LosSerranoslnfrastructure-ATP 1,736,300 - 1,736,300 S15009 Peyton Drive and English Channel-Phase 3 2,807,800 - 2,807,800 S16006 Lower Los Serranos Street Light Improvements 178,200 42,700 220,900 S16007 Traffic Mitigation Fee Study 80,000 - 80,000 New Street Improvements Program-Annual (FY 2016-17) - 1,250,000 1,250,000 New Sidewalk Replacement Program-Annual (FY 2016-17) - 100,000 100,000 New Striping Program-Annual (FY 2016-17) - 50,000 50,000 New Traffic Signal LED Replacement Program-Annual (FY 2016-17) - 30,000 30,000 New Soquel Canyon Parkway Rehabilitation 2,500,000 2,500,000 New Fairfield Ranch Road Rehabilitation 395,000 395,000 New Grand Avenue Rehabilitation 321,000 321,000 New ISNS Replacement @ SR-71 Off-Ramps 50,000 50,000 Total Streets $ 5,775,800 $ 4,878,700 $ 10,654,500 Public Facilities F15001 City Yard Security Fencing Upgrade 84,500 - 84,500 New City Yard Rehabilitation-Phase 3 30,000 30,000 Total Public Facilities $ 84,500 $ 30,000 $ 114,500 Parks/Open Space 800394 English Springs Park 162,300 - 162,300 800212 Bird Farm Park 2,000,000 1,500,000 3,500,000 Total Parks and Open Space $ 2,162,300 $ 1,500,000 $ 3,662,300 Water 800162 Supervisory Control &Data Acquisition System(SCADA)-Water 100,000 - 100,000 W06002 Arsenic Remediation in City Well 15B 46,900 150,000 196,900 W08001 Well 16 ASR 335,300 - 335,300 W09002 Well No. 5 Upgrades 1,682,100 - 1,682,100 W11004 Reservoir No. 18 78,500 - 78,500 W12004 Chlorination Station 100,000 - 100,000 W13003 R-19 Electrical 50,000 - 50,000 New Saddle Replacement 2,312,000 2,312,000 Total Water $ 2,392,800 $ 2,462,000 $ 4,854,800 Recycled Water W07002 Intermediate Zone Recycled Water Reservoir R-43 54,700 2,269,000 2,323,700 W13004 R-40 Rehabilitation 150,000 - 150,000 Total Recycled Water $ 204,700 $ 2,269,000 $ 2,473,700 Sewer SW0802 Pipeline Avenue Sewer Manhole Access Road 200,000 - 200,000 SW1102 Supervisory Control &Data Acquisition System(SCADA)-Sewer 170,600 - 170,600 Total Sewer $ 370,600 $ - $ 370,600 M2 CITY OF CHINO HILLS FISCAL YEAR 2016-17 la VIA :WU Zel Balance Project No. Project Name Remaining New Total Storm Drains 800326 Los Serranos Channel Mitigation 177,700 147,300 325,000 Total Storm Drains $ 177,700 $ 147,300 $ 325,000 Total FY 2016-17 Projects $ 11,168,400 $ 11,287,000 $ 22,455,400 M3 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 Project Project No. Project Name Projected Actual Streets: S09009 Los Serranos Infrastructure Improvements -SRTS -Cycle2 1,292,100 S09010 SR-71 Off Ramp Extension 175,000 S14007 Butterfield Ranch Road Rehabilitation 1,430,400 S15001 Street Improvement Program FY 2014-15 1,269,700 S16001 Street Improvement Program FY 2015-16 801,400 S16002 Sidewalk Replacement Program FY 2015-16 100,000 S16003 Striping Program FY 2015-16 50,000 S16004 ADA Compliance Program FY 2015-16 150,000 S16005 Traffic Signal LED Replacement Program FY 2015-16 30,000 S16008 Right Turn Overlap -Grand Avenue and Boys Republic Drive 17,000 Total Streets $ 5,315,600 Public Facilities: F14002 Install Transfer Switch for Emergency Generator 15,000 F16001 City Yard Rehabilitation 15,900 Total Public Facilities $ 30,900 Parks and Open Space: P15001 Rehab Community Park Center Planter 16,800 Total Parks and Open Space $ 16,800 Water: W14002 Sleepy Hollow Water Main Replacement 1,707,100 W14003 Emergency Generator Connectors 168,000 Total Water $ 1,875,100 Sewer/Storm Drains: D12008 Los Serranos Infrastructure Phase 2B 409,700 D13001 Sewer System Deficiency Study 60,500 D16001 Butterfield Force Main Road 334,500 Total Sewer/Storm Drains $ 804,700 Total FY 2015-16 Completed Projects $ 8,043,100 M4 Return to Table of Contents FY 2016-17 Capital Improvement Program Detail STREETS Project Name: Los Serranos Infrastructure Improvements —SRTS 3 Project Number: S12009 Program Year Initiated: FY 2011-12 Construction Year: FY 2016-17 Project Description: Installation of curb, gutter, sidewalk, curb ramps, minor necessary storm drain improvements, and street lighting on Los Serranos Boulevard between Pipeline Avenue and Bird Farm Road. Funding Source: Safe Routes to School Grant - $448,400; Measure I - $120,000; Community Development Block Grant (CDBG) - $140,000 FY 2016-17 Budget: $708,400 Expenditures to Date: $ 75,400 Funding to Date: $783,800 Total Project Estimate: $783,800 Project Name: Raised Median on Pipeline Avenue Project Number: S14009 Program Year Initiated: FY 2014-15 Construction Year: FY 2016-17 Project Description: Install raised median on Pipeline Avenue between Chino Hills Parkway and Eucalyptus Avenue. Funding Source: Highway Safety Improvement Program (HSIP) Grant - $326,100; Measure I - $79,000 FY 2016-17 Budget: $405,100 Expenditures to Date: $ 20,800 Funding to Date: $425,900 Total Project Estimate: $425,900 M5 STREETS (continued) Project Name: Los Serranos Infrastructure —ATP Project Number: S15008 Program Year Initiated: FY 2014-15 Construction Year: FY 2016-17 Project Description: Construction of sidewalks with access ramps, curb and gutter, and street lights in the Los Serranos neighborhood: Mariposa Avenue, Carmelita Avenue, Fairway Boulevard, Yorba Avenue, Murray Avenue, Esther Street, Ethel Street, Cecelia Street, Avery Street, Pheasant Street, and Quail Street. Funding Source: Active Transportation Program Grant - $1,732,000; General Fund (Agency Road Trust) - $4,300 FY 2016-17 Budget: $1,736,300 Expenditures to Date: $ 10,700 Funding to Date: $1,747,000 Total Project Estimate: $1,747,000 Project Name: Peyton Drive and English Channel — Phase 3 Project Number: S15009 Program Year Initiated: FY 2014-15 Construction Year: FY 2014-15 Project Description: Widening Peyton Drive from Eucalyptus Avenue to Chino Hills Parkway, construction of a box culvert and inlet/outlet transition on English Channel at Peyton Drive south of Eucalyptus Avenue. Funding Source: SAFETEA-LU Grant (FHWA Grant) - $1,194,800; San Bernardino County Flood Control District Grant - $563,200; Community Facilities District (CFD) No. 2 - $1,049,800 FY 2016-17 Budget: $2,807,800 Expenditures to Date: $4,537,300 Funding to Date: $7,345,100 Total Project Estimate: $7,345,100 M6 'l I:iaat'i.ii•111(11111-i1e1 Project Name: Lower Los Serranos Street Light Improvements Project Number: S16006 Program Year Initiated: FY 2015-16 Construction Year: FY 2016-17 Project Description: Install street lights, grind and AC cap on Mesa Blvd., Brookview Ct., and Monterey Ave. Funding Source: Community Development Block Grant (CDBG) FY 2016-17 Budget: $220,900 Expenditures to Date: $ 4,100 Funding to Date: $225,000 Total Project Estimate: $225,000 Project Name: Traffic Mitigation Fee Study Project Number: S16007 Program Year Initiated: FY 2015-16 Construction Year: FY 2015-16 Project Description: Develop a Traffic Impact Fee and Nexus Study for new development to fund improvements that address the cumulative impacts associated with new development. Funding Source: Traffic Signal Fee FY 2016-17 Budget: $80,000 Total Project Estimate: $80,000 Project Name: Street Improvements Program (Annual — FY 2016-17) Project Number: New Program Year Initiated: FY 2016-17 Construction Year: Annual Project Project Description: Annual overlay and/or slurry seal various City streets pursuant to the City's Pavement Management Program. Funding Source: Measure I FY 2016-17 Budget: $1,250,000 Funding to Date: New Total Project Estimate: $1,250,000 M7 'l I:iaat'i.ii•111(11111-i1e1 Project Name: Sidewalk Replacement Program (Annual — FY 2016-17) Project Number: New Program Year Initiated: FY 2016-17 Construction Year: Annual Project Project Description: Annual program to replace damaged sidewalk throughout the City. Funding Source: Measure I FY 2016-17 Budget: $100,000 Funding to Date: New Total Project Estimate: $100,000 Project Name: Striping Program (Annual — FY 2016-17) Project Number: New Program Year Initiated: FY 2016-17 Construction Year: Annual Project Project Description: Annual maintenance of striping and pavement markings throughout the City. Funding Source: Measure I FY 2016-17 Budget: $50,000 Funding to Date: New Total Project Estimate: $50,000 Project Name: Traffic Signal LED Replacement Program (Annual — FY 2016-17) Project Number: New Program Year Initiated: FY 2016-17 Construction Year: Annual Project Project Description: This program will systematically replace traffic signal LED lenses over seven years. Fifth year of a seven-year program. Funding Source: Measure I FY 2016-17 Budget: $30,000 Funding to Date: New Total Project Estimate: $30,000 M8 'lI iaat 'i.ii•111(11111-i1e1 Project Name: Soquel Canyon Parkway Rehabilitation Project Number: New Program Year Initiated: FY 2016-17 Construction Year: FY 2016-17 Project Description: Pavement rehabilitation and re-striping, including buffered bike lane (grind 0.16' and AC overlay). Funding Source: Community Facilities District (CFD) No. 9 FY 2016-17 Budget: $2,500,000 Funding to Date: New Total Project Estimate: $2,500,000 Project Name: Fairfield Ranch Road Rehabilitation Project Number: New Program Year Initiated: FY 2016-17 Construction Year: FY 2016-17 Project Description: Pavement restoration and re-striping of Fairfield Ranch Road. Funding Source: Community Facilities District (CFD) No. 10 FY 2016-17 Budget: $395,000 Funding to Date: New Total Project Estimate: $395,000 Project Name: Grand Avenue Rehabilitation Project Number: New Program Year Initiated: FY 2016-17 Construction Year: FY 2016-17 Project Description: Pavement rehabilitation and re-striping, including buffered bike lane. Funding Source: AD 94 Operations FY 2016-17 Budget: $321,000 Funding to Date: New Total Project Estimate: $321,000 M9 'lI aat 'i.ii•111(11111-i1ej Project Name: ISNS Replacement at SR-71 Off-Ramps Project Number: New Program Year Initiated: FY 2016-17 Construction Year: FY 2016-17 Project Description: Replace 29 existing illuminated street name signs on traffic signals at all SR-71 off-ramps with reflective street name signs. Funding Source: Traffic Signal Fee FY 2016-17 Budget: $50,000 Funding to Date: New Total Project Estimate: $50,000 M10 PUBLIC FACILITIES Project Name: City Yard Security Fencing Upgrade Project Number: F15001 Program Year Initiated: FY 2014-15 Construction Year: FY 2016-17 Project Description: Extend 745 feet of perimeter fencing to an overall height of 9 feet; extend one automatic rolling gate to 8'6"; remove one chain link rolling gate and install one new 8'6" tall tubular steel rolling gate; and install recess gate tracks on both rolling gates. Funding Source: General Fund - $7,200; P&L Administration - $20,200; Water Utility Fund - $18,100; Sewer Utility Fund - $39,000 FY 2016-17 Budget: $84,500 Expenditures to Date: $ 500 Funding to Date: $85,000 Total Project Estimate: $85,000 Project Name: City Yard Rehabilitation — Phase 3 Project Number: New Program Year Initiated: FY 2016-17 Construction Year: FY 2016-17 Project Description: Replace worn Formica countertops with granite in restrooms and breakroom. Enhance security of storage bins with new openers/doors. Replace burned-out security lighting. Upgrade kitchen. Funding Source: General Fund - $3,700; P&L Administration - $6,900; Water Utility Fund - $15,000; Sewer Utility Fund - $4,400 FY 2016-17 Budget: $30,000 Funding to Date: New Total Project Estimate: $30,000 M11 PARKS/OPEN SPACE Project Name: English Springs Park Restroom Project Number: 800394 Program Year Initiated: FY 2003-04 Construction Year: FY 2016-17 Project Description: Construction of additional restroom facilities at English Springs Park. Part of the Park Construction Improvement Program. Funding Source: Community Facilities District (CFD) No. 2 FY 2016-17 Budget: $162,300 Expenditures to Date: $ 7,700 Funding to Date: $170,000 Current funding is for design only. Total Project Estimate: $735,000 Project Name: Bird Farm Park Project Number: 800212 Program Year Initiated: FY 1998-99 Construction Year: FY 2016-17 Project Description: Development of a community park in the Los Serranos neighborhood, including environmental, design, and construction. Funding Source: General Fund - $2,000,000; P&R Facilities Fee - $750,000; Quimby Fund - $750,000 FY 2016-17 Budget: $3,500,000 Expenditures to Date: $ 18,900 Funding to Date: $3,518,900 Total Project Estimate: $3,518,900 M12 WATER Project Name: Supervisory Control & Data Acquisition System (SCADA) - Water Project Number: 800162 Program Year Initiated: FY 1997-98 Construction Year: Ongoing Project Description: This project will expand/modify the citywide telemetry system for water facilities. Funding Source: Water Facilities Fee Fund FY 2016-17 Budget: $100,000 Expenditures to Date: $487,100 Funding to Date: $587,100 Total Project Estimate: $837,100 Project Name: Arsenic Remediation in City Well 15B Project Number: W06002 Program Year Initiated: FY 2005-06 Construction Year: FY 2010-11 Project Description: Design and construct improvements to provide arsenic remediation at City well 15B. Funding Source: Water Utility Fund FY 2016-17 Budget: $ 196,900 Expenditures to Date: $1,153,200 Funding to Date: $1,350,100 Total Project Estimate: $1,350,100 M13 WATER (continued) Project Name: Well 16 ASR Project Project Number: W08001 Program Year Initiated: FY 2007-08 Construction Year: FY 2014-15 Project Description: Aquifer Storage Recovery (ASR) at Well 16; includes system connection as necessary. Funding Source: Chino Basin Watermaster Grant - $95,300; Water Utility Fund - $240,000 FY 2016-17 Budget: $335,300 Expenditures to Date: $495,800 Funding to Date: $831,100 Total Project Estimate: $831,100 Project Name: Well No. 5 Upgrades Project Number: W09002 Program Year Initiated: FY 2008-09 Construction Year: FY 2016-17 Project Description: Update the nitrate treatment system, replace the nitrate treatment media, and install a water softener to address high calcium levels. Funding Source: Water Utility Fund FY 2016-17 Budget: $1,682,100 Expenditures to Date: $ 25,800 Funding to Date: $1,707,900 Total Project Estimate: $1,707,900 Project Name: Reservoir No. 18 Project Number: W11004 Program Year Initiated: FY 2003-04 Construction Year: FY 2017-18 Project Description: Construct a new domestic water reservoir in the H1 pressure zone. Funding Source: Water Facilities Fee Fund FY 2016-17 Budget: $ 78,500 Expenditures to Date: $ 146,200 Funding to Date: $ 224,700 Total Project Estimate: $4,579,700 M14 WATER (continued) Project Name: Chlorination Station Project Number: W12004 Program Year Initiated: FY 2011-12 Construction Year: FY 2016-17 Project Description: Add four hypochlorite stations located at booster facilities. Funding Source: Water Utility Fund FY 2016-17 Budget: $100,000 Total Project Estimate: $100,000 Project Name: R-19 Electrical Project Number: W13003 Program Year Initiated: FY 2012-13 Construction Year: FY 2016-17 Project Description: Bring electrical service to the R-19/R-20 Reservoir site to support cathodic protection. Funding Source: Water Utility Fund FY 2016-17 Budget: $50,000 Total Project Estimate: $50,000 Project Name: Saddle Replacement Project Number: New Program Year Initiated: FY 2016-17 Construction Year: FY 2016-17 Project Description: Replace approximately 1,156 saddles and service lines on 8" PVC pipeline. Area includes Ficus Street and surrounding streets. Funding Source: Water Utility Fund FY 2016-17 Budget: $2,312,000 Funding to Date: New Total Project Estimate: $2,312,000 M15 RECYCLED WATER Project Name: Intermediate Zone Recycled Water Reservoir R-43 Project Number: W07002 Program Year Initiated: FY 2006-07 Construction Year: FY 2016-17 Project Description: Construct a two million gallon recycled water reservoir to serve intermediate zone located southwest of Soquel Canyon Parkway and Pipeline Avenue. Funding Source: Water Facilities Fee Fund FY 2016-17 Budget: $2,323,700 Expenditures to Date: $ 264,600 Funding to Date: $2,588,300 Total Project Estimate: $2,588,300 Project Name: R-40 Rehabilitation Project Number: W13004 Program Year Initiated: FY 2012-13 Construction Year: FY 2016-17 Project Description: Drain, scrape and repaint interior of Reservoir R-40 and install cathodic protection to preclude future tank damage. Funding Source: Water Utility Fund FY 2016-17 Budget: $150,000 Total Project Estimate: $150,000 M16 SEWER Project Name: Pipeline Avenue Sewer Manhole Access Road Project Number: SW0802 Program Year Initiated: FY 2008-09 Construction Year: FY 2016-17 Project Description: Construct access road to sewer line manhole from Pipeline Avenue south of Country Club Drive. Funding Source: Sewer Utility Fund FY 2016-17 Budget: $200,000 Expenditures to Date: $ 1,400 Funding to Date: $201,400 Total Project Estimate: $201,400 Project Name: Supervisory Control & Data Acquisition System (SCADA) - Sewer Project Number: SW1102 Program Year Initiated: FY 2010-11 Construction Year: Ongoing Project Description: This project will expand/modify the citywide telemetry system for sewer facilities. Funding Source: Sewer Facilities Fee Fund FY 2016-17 Budget: $170,600 Expenditures to Date: $ 39,500 Funding to Date: $210,100 Total Project Estimate: $210,100 M17 STORM DRAINS Project Name: Los Serranos Channel Mitigation Project Project Number: 800326 Program Year Initiated: FY 2000-01 Construction Year: Ongoing Project Description: A mitigation project to create nine acres of wildlife habitat. Funding includes mitigation monitoring. Funding Source: General Fund FY 2016-17 Budget: $ 325,000 Expenditures to Date: $1,057,800 Funding to Date: $1,382,800 Total Project Estimate: $1,382,800 M18 25 1991;ANNIVERSARY 'gum CITY OF CHINO HILLS / // , , 25 YEARS OF EXCELLENCE IL.,.. ./ , n .7 -,..!,' :4'.‘ t, ''1 i -0:il,' :'11,[ \ _7 , . .' ._'- -'7 -.-:*: - � 1 !! v 11.4lie . k - �g Lr. - t,',7_ 1.7-•,-, i 1 w1+, r a_+L---f,r. • 1Tiill 1 ./ . . ../ /../././ ./ . ../ Five Year Capital Improvement P Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 THROUGH 2020-21 p k'A l a_CZhG1 J I V U I OA I J:1siv1 a 0A I a►I I elei z'G1 l'A The Five Year Capital Improvement Program accompanies the Five Year Operating Program in establishing the framework for the period from July 1, 2016, through June 30, 2021, and provides a bridge between the City's planning and budgeting processes. It emphasizes developing a plan of action to properly maintain the existing infrastructure in a sound physical condition, as well as providing new facilities to support future development and growth. The CIP is a plan for short and five year capital acquisition and development as funding becomes available. The recommended program contains project priorities on a fiscal year basis and recognizes that the completion of some projects, due to their complexity and funding, will span a number of program years. Projects and funding sources listed in the CIP for years other than year one are not authorized until the annual budget for those years is adopted by the City Council. Years two through five serve only as a guide for future planning and are subject to further review and modification in subsequent years by the City Council. The five year CIP estimated total is $59,126,600. Streets $28,473,600 Public Facilities $114,500 Parks/Open Space $3,662,300 Water $19,691,700 Recycled Water $2,473,700 Sewer $1,525,800 Storm Drains $3.185.000 Total $59,126,600 Funding Source A General Fund $2,335,900 B Los Serranos Road Trust $4,300 C Measure I $6,539,000 P&L Administration $27,100 E Community Development Block Grant $360,900 F FHWA Grant $1,194,800 G Safe Routes to School Grant $448,400 H ATP Grant $1,732,000 HSIP Grant $326,100 San Bernardino Co. Flood Control Dist. Grant $563,200 K Chino Basin Watermaster Grant $95,300 L P&R Facilities Fee $750,000 M Quimby Fund $750,000 N Water Utility Fund $14,996,000 Sewer Utility Fund $1,398,600 P Water Facilities Fee $7,107,200 Q Sewer Facilities Fee $170,600 R Traffic Signal Fee $380,000 S AD 94 Operations $321,000 T Community Facilities District 2 $1,532,100 Community Facilities District 4 $2,690,000 Community Facilities District 5 $4,640,000 W Community Facilities District 9 $2,500,000 X Community Facilities District 10 $395,000 Y Fund Unsecured $7,869,100 Total $59,126,600 N1 Return to Table of Contents CITY OF CHINO HILLS FISCAL YEAR 2016-17 THROUGH 2020-21 1210/M11P11Z-4.0/11U11111011i'ilUZOVARk'ilqa1CatelelZfil VI Funding Project Source Number PROJECT FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 5-Year Total STREETS C,E,G S12009 Los Serranos Infrastructure Improvements- $708,400 $0 $0 $0 $0 $708,400 SRTS 3 C,I S14009 Raised Median on Pipeline Avenue $405,100 $0 $0 $0 $0 $405,100 B,H S15008 Los Serranos Infrastructure-ATP $1,736,300 $0 $0 $0 $0 $1,736,300 F,J,T S15009 Peyton Drive and English Channel-Phase 3 $2,807,800 $0 $0 $0 $0 $2,807,800 E S16006 Lower Serranos Street Light Improvements $220,900 $0 $0 $0 $0 $220,900 R S16007 Traffic Mitigation Fee Study $80,000 $0 $0 $0 $0 $80,000 C New Street Improvements Project(Annual) $1,250,000 $1,050,000 $1,050,000 $1,050,000 $1,050,000 $5,450,000 C New Sidewalk Replacement Program(Annual) $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 C New Striping Program(Annual) $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 C New Traffic Signal LED Replacement Program $30,000 $30,000 $30,000 $0 $0 $90,000 (Annual) W New Soquel Canyon Parkway Rehabilitation $2,500,000 $0 $0 $0 $0 $2,500,000 X New Fairfield Ranch Road Rehabilitation $395,000 $0 $0 $0 $0 $395,000 S New Grand Avenue Rehabilitation $321,000 $0 $0 $0 $0 $321,000 R New ISNS Replacement @ SR-71 Off-Ramps $50,000 $0 $0 $0 $0 $50,000 C Future Traffic Signal Controller Upgrade Program $0 $25,000 $0 $25,000 $0 $50,000 (Bi-annual) U Future Widen Carbon Canyon Road @ Chino Hills $0 $150,000 $0 $0 $0 $150,000 Pkwy(4-C-1) ✓ Future Construct Soquel Canyon Road(5-C-7) $0 $0 $2,910,000 $0 $0 $2,910,000 ✓ Future Widen N/S Eucalyptus Avenue(5-C-1) $0 $0 $0 $130,000 $0 $130,000 R Future Traffic Signal @ Sequel Canyon Pkwy and $0 $0 $0 $250,000 $0 $250,000 Pipeline Avenue ✓ Future Re-align Woodview Road(5-C-3) $0 $0 $0 $0 $620,000 $620,000 ✓ Future Construct Woodview Extension(5-C-10) $0 $0 $0 $0 $980,000 $980,000 y 800364 Fairfield Ranch Road Phase II $0 $0 $0 $0 $3,670,900 $3,670,900 Y S08005 Pine Avenue Extension $0 $0 $0 $0 $4,198,200 $4,198,200 Total Streets $10,654,500 $1,405,000 $4,140,000 $1,605,000 $10,669,100 $28,473,600 PUBLIC FACILITIES A,D,N,O F15001 City Yard Security Fencing Upgrade $84,500 $0 $0 $0 $0 $84,500 A,D,N,O New City Yard Rehabilitation-Phase 3 $30,000 $0 $0 $0 $0 $30,000 Total Public Facilities $114,500 $0 $0 $0 $0 $114,500 PARKS/OPEN SPACE T 800394 English Springs Park Restroom $162,300 $0 $0 $0 $0 $162,300 A,L,M 800212 Bird Farm Park $3,500,000 $0 $0 $0 $0 $3,500,000 Total Parks/Open Space $3,662,300 $0 $0 $0 $0 $3,662,300 WATER P 800162 Supervisory Control and Data Acquisition $100,000 $100,000 $100,000 $50,000 $0 $350,000 System(SCADA)-Water N W06002 Arsenic Remediation in City Well 15B $196,900 $0 $0 $0 $0 $196,900 K,N W08001 Well 16 ASR $335,300 $0 $0 $0 $0 $335,300 N W09002 Well No.5 Upgrades $1,682,100 $0 $0 $0 $0 $1,682,100 P W11004 Reservoir No.18 $78,500 $4,355,000 $0 $0 $0 $4,433,500 N W12004 Chlorination Station $100,000 $0 $0 $0 $0 $100,000 N W13003 R-19 Electrical $50,000 $0 $0 $0 $0 $50,000 N New Saddle Replacement $2,312,000 $0 $0 $0 $0 $2,312,000 N W07003 Upgrade Pressure Reducing Stations $0 $667,600 $0 $0 $0 $667,600 N Future Ion Exchange @ Well 7A/7B $0 $0 $0 $1,120,000 $0 $1,120,000 N Future Replace 30"Pipe on Ramona Avenue $0 $0 $0 $0 $8,444,300 $8,444,300 Total Water $4,854,800 $5,122,600 $100,000 $1,170,000 $8,444,300 $19,691,700 N2 CITY OF CHINO HILLS FISCAL YEAR 2016-17 THROUGH 2020-21 Funding Project Source Number PROJECT FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 5-Year Total RECYCLED WATER P W07002 Intermediate Zone Recycled Water Reservoir $2,323,700 $0 $0 $0 $0 $2,323,700 R-43 N W13004 R-40 Rehabilitation $150,000 $0 $0 $0 $0 $150,000 Total Recycled Water $2,473,700 $0 $0 $0 $0 $2,473,700 SEWER O SW0802 Pipeline Avenue Sewer Manhole Access $200,000 $0 $0 $0 $0 $200,000 Q SW1102 Supervisory Control and Data Acquisition $170,600 $0 $0 $0 $0 $170,600 System(SCADA)-Sewer O SW0704 Sewer Main Repair-Boys Republic $0 $250,000 $0 $0 $0 $250,000 O SW1001 Butterfield Ranch Lift Station $0 $379,700 $0 $0 $0 $379,700 O SW1002 Pomona Rincon Lift Station Upgrade $0 $450,500 $0 $0 $0 $450,500 O SW1302 Repair of Sewer on Boys Republic and Grand $0 $0 $75,000 $0 $0 $75,000 Avenue Total Sewer $370,600 $1,080,200 $75,000 $0 $0 $1,525,800 STORM DRAINS A 800326 Los Serranos Channel Mitigation $325,000 $0 $0 $0 $0 $325,000 T Future English Channel @ English Place Crossing $0 $0 $320,000 $0 $0 $320,000 (2-D-7) U Future Improve Woodview Channel(4-D-1) $0 $0 $0 $0 $2,540,000 $2,540,000 Total Storm Drains $325,000 $0 $320,000 $0 $2,540,000 $3,185,000 Fiscal Year Total $22,455,400 $7,607,800 $4,635,000 $2,775,000 $21,653,400 $59,126,600 N3 4.. City of Chino Hills This page intentionally left blank. N4 25 1991;ANNIVERSARY 'gum CITY OF CHINO HILLS C / • , '.• 0 25 YEARS OF EXCELLENCE / . i• 1/4_, . .., ii_ - ..... - _ 0 1,-- _ . _ ,. _ A __. .,.. . .-• .ii-,...I. :' ,1' 4'Tiir .' -4..' •!' . ''. ..:,,".-11 .. _ - ---4.--- •.•... ...1., .. ..1•P _ . i, .1' •4. -....",..- .- L. •. 2. 4.4.-,4. e 1.411111r". -. - Jm. `'-almaziailiMit71.__ _ 4" • ' . , .,... _ -1".•.:, - ,....21 - '10q1 .-_,,aimpi., _ -- -. ---- " . , . ---.-, __ _ - nr . •. ' it- .,••. .. -40% '''' _ ----m--. -- . . . . .... . * - • iik. .1 -0:4r-wk. . -°, A . . ••.; -4 ....s, ... siiir ; - .. . ,- .,...--...„ . , V--- • .. . • ,- ,- ,- ,- ,- ,- A ..// ../ .. / .. Appendices Return to Table of Contents GLOSSARY OF BUDGET TERMS Appropriation - An authorization by the City Council to make expenditures and to incur obligations for a specific purpose within a specific time frame. Assessed Valuation - A dollar value placed on real estate or other property by San Bernardino County as a basis for levying property taxes. Audit — A review/inspection of the accounting records and procedures by an independent auditing firm for the purpose of verifying the accuracy and completeness of the records. Beginning/Ending (Unappropriated) Fund Balance - Unencumbered resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year's expenditures. This is not necessarily cash on hand. Bond - A City may raise capital by issuing a written promise to pay a specific sum of money, called the face value or principal amount, at a specific date or dates in the future, together with periodic interest at a special rate. Budget - A fiscal plan of financial operation listing an estimate of proposed appropriations or expenditures and the proposed means of financing them for a particular time period. The budget is proposed until it has been approved by the City Council. Chino Hills' annual budget encompasses one fiscal year (July 1 through June 30.) Capital Improvement —Any value added activity or cost to a long-term or permanent asset that increases its value. Capital Improvement Program - A financial plan of proposed capital improvement projects with single and/or multiple-year capital expenditures/expenses. The Capital Improvement Program plans for five years and is updated annually. Capital Outlay - A budget appropriation category which budgets all equipment having an individual unit cost of more than $5,000 and an estimated useful life of over one year. Capital Projects —Acquisition or construction of capital facilities or infrastructure with a cost of $5,000 or more and a useful life of one year or more. Examples include a new park, building modifications or road construction. Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or Certificates of Participation (COP's). Debt Service Requirements - The amount of money required to pay interest on outstanding debt and required contributions to accumulate monies for future retirement of term bonds. Deficit - An excess of expenditures or expenses over revenues (resources). Department - It is the basic unit of service responsibility encompassing a broad array of related activities. Division - A subsection (or activity) within a department which furthers the objectives of the City Council by providing specific services. 01 Encumbrances - A legal obligation to pay funds such as purchase orders, contracts, and other commitments for which the expenditure has not yet occurred. They cease to be encumbrances when the obligations are paid or otherwise terminated. Expense/Expenditure - The actual spending of funds set aside by an appropriation. Fiscal Year - A twelve-month period of time to which a budget applies. In Chino Hills, it is July 1 through June 30. Fund - An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance - The amount of financial resources available for use. Generally, this represents the accumulation of all the annual operating surpluses and deficits since the fund's inception. It also represents the difference between assets and liabilities in the fund. General Fund - The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to offset the cost of the City's general operations. All revenues which do not have to be placed in a separate fund are deposited in the general fund. All expenditures must be made pursuant to appropriations which lapse annually at the end of the fiscal year. General Obligation Bond - Bonds used for various purposes and repaid by the regular (usually via the General Fund) revenue raising powers of the City. Governmental Account Standards Board (GASB) — The ultimate authoritative accounting and financial reporting standard-setting body for State and local governments. Grant - Contributions, gifts or cash, or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is the Community Development Block Grant provided by the Federal Government. Interfund Transfers - Monies transferred from one fund to another. Such money is transferred to finance the operations of another fund or to reimburse the fund for certain expenditures. Internal Service Fund - An Internal Service Fund provides services to other City departments and bills the various other funds for services rendered, just as would private business. The City has two internal service funds; Equipment Maintenance Fund and Data Processing Fund. Materials, Supplies, and Services - Expenditures for materials, supplies, and services which are ordinarily consumed within a fiscal year and which are not included in departmental inventories. Municipal Code - A book that contains the City Council approved ordinances currently in effect. The Code defines City policy with respect to areas such as planning, etc. Objectives - The expected results or achievements of a budget activity. Operating Budget - Annual appropriation of funds for ongoing program costs, including salaries and benefits, services and supplies, debt service, capital outlay and capital improvements. 02 Operations and Maintenance - A section of the budget that addresses all the programs and day-to-day operating costs associated with the day-to-day operations of a division or a department. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within City boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution. Proprietary Funds — Funds that focus on the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows. There are two types of proprietary funds; enterprise funds (water and sewer utility fund) and internal service funds (Equipment Maintenance and Data Processing Funds). Reimbursement - Payment of amount remitted on behalf of another party, department, or fund. Reserve - An account used to record a portion of the fund balance as legally segregated for a specific use. A portion of the fund's net assets that is not available for appropriation. Resolution - A special order of the City Council which has a lower legal standing than an ordinance. Revenues - Amount received for taxes, fees, permits, licenses, interest, intergovernmental sources, and other sources during the fiscal year. Revenue Bonds - A type of bond usually issued to construct facilities. The bonds are repaid from the revenue produced by the operation of these facilities. Salaries and Benefits - A budget category which generally accounts for full-time and temporary employees, overtime expenses, and all employee benefits, such as medical, dental, and retirement. Special Revenue Funds - This fund type collects revenues that are restricted by the City, State, or Federal Government as to how the City might spend them. Gas Tax Fund and Grant Funds are common examples of Special Revenue Funds. 03 Return to Table of Contents OBJECTIVE DESIGNATIONS Line Item Title and Description Salary and Wages 1010 Regular Salaries Base salary, including additional monthly earnings, paid to full-time employees and City Council. Additional earnings include special duty pay such as bilingual, stand by, and call back pay. 1015 Part-time/Seasonal Wages Wages of part-time hourly employees. 1020 Overtime Salaries Salary for overtime pay for employment classifications subject to requirements of the Fair Labor Standards Act. Fringe Benefits 1540 Fringe Benefits Cost of medical, dental, vision insurance, and direct payments to the employees in accordance with the City's flexible benefit plan, tuition reimbursement, PST Plan, accrued leave compensation, auto allowance, Medicare insurance, employer retirement contribution, deferred compensation plan, group vision plan, group life insurance, State Disability Insurance, and workers compensation. Operations and Maintenance 2010 Memberships and Certifications Organizational membership fees, professional and technical certifications, and licenses. 2015 Conferences, Meetings, and Training Registration, meals, transportation, and lodging for conferences and training meetings and seminars. 2030 Uniforms Cost of City-supplied uniform accessories such as boots, gloves, hats, glasses, etc. and uniform cleaning. Professional and Contractual Services 3010 Legal Services Attorney fees for rendering legal services to the City. 3020 Financial Services Financial advisory, analytical, and processing services; accounting and auditing services. 3025 Medical Services Medical costs for personnel physical examinations and injuries. 04 OBJECTIVE DESIGNATIONS Line Item Title and Description 3030 Development Professional Services Fees for architectural, engineering, plan checking, inspection, and appraisal services. 3090 Professional Services Professional services including consulting or personnel services that require expertise and special skills in any given field. These services may or may not be subject to a contract. 3105 Temporary Employee Services Charges for temporary help contracted directly with an employment agency. 3110 Computer Services Cost of computer system and application software development and support; network administration. 3115 IT Service Charges Charges to departments for City-supplied information technology services. 3135 Special Studies Costs of unique studies and surveys. 3140 Refuse Contract Cost of debris disposal and services provided by the City's contract disposal firm. 3151 Hazardous Materials Removal Services Charges for removal of hazardous materials spilled or deposited within the City. 3155 Recreation Program Instructors Cost of services provided by fee-based Recreation Program Instructors. 3165 Sewer Treatment Services Costs for sewer treatment services provided by the Inland Empire Utilities Agency. 3166 Green River Sewer Treatment Services Pass-through charges for sewer treatment services provided by the Inland Empire Utilities Agency to the Green River Golf Course. 3170 Police Services Costs for contract police services provided by County. 3171 Sheriff's Prisoner Booking Services Charges by the County Sheriff's Department for booking suspected criminals apprehended within the City. 3172 Parking Fine Processing Services Fees paid to the State and County for surcharges of parking fines issued by City Police. 05 OBJECTIVE DESIGNATIONS Line Item Title and Description 3173 Animal Control Services Costs for animal control services provided by the Humane Society. 3180 Crossing Guard Services Cost for contract crossing guard services provided for schools located within the City. 3190 Contractual Services Contract costs for public agency services, collection services, insurance claims administration, weed abatement services, water quality analysis services, and other contractual services that are subject to a contract. Supplies and Services 4010 Legal Advertising Costs of newspaper publishing of required legal notices. 4015 Advertising and Promotion Includes costs of City brochures. 4025 Election Expense Incurred costs for elections. 4030 Printing and Photocopy Services Costs for photocopy machines usage; and outside print reprographics and printing costs of a general nature. 4031 Document Imaging Cost of microfilming supplies and other imaging services. 4035 Postage and Express Delivery Metered and non-metered postal delivery services costs, including charges for express delivery services. 4110 Liability Insurance Premium for liability insurance coverage and additions to insurance reserves. 4115 Fire and Casualty Insurance Premium for fire and casualty insurance coverage. 4125 Surety Bond Costs of specific and blanket surety bonds for City employees. 4130 Workers' Compensation Insurance Premium and payments for Workers' Compensation insurance coverage. 4140 Unemployment Insurance Cost of claim payments for unemployment insurance. 06 OBJECTIVE DESIGNATIONS Line Item Title and Description 4245 Traffic Signs Signs used in the directing of traffic. 4310 Fuel Cost of gasoline and diesel fuel. 4315 Automotive Parts and Supplies Automotive replacement parts and components, including tires, batteries, and supplies. Miscellaneous items such as steam cleaning compounds, brake and transmission fluid, polish, radio cleaner and lubricants. 4410 Chemical Supplies Costs of chlorine, oxygen, acid, and similar items. 4420 Computer Hardware and Software Expense Cost of computer hardware and software which costs less than $5,000 unit. 4430 Small Equipment and Tools Cost of hand tools, equipment, and office equipment which individually costs less than $5,000. 4440 Office Supplies Cost of all office stationery and supplies. 4445 Special Parts and Supplies Unique department parts and supplies costs. Such parts and supplies include pipes and fittings, rock products, cement and concrete, turf and landscape, photography, custodial, and recreation supplies. 4450 Reference Materials and Services Purchase of books, technical manuals, and periodical subscriptions. Maintenance and Rentals 5010 Parks and Landscape Costs for landscape and irrigation system maintenance and debris removal. Also includes charges for maintenance of lakes, ponds, fountains, and other water features. 5012 Tree Maintenance Charges for contract maintenance of City trees, including pruning and removal services. 5020 Building and Structure Maintenance Cost of repair and maintenance of City buildings such as electrical wiring, plumbing, flooring, heating, and air-conditioning. 5021 Custodial Services Cleaning and janitorial products such as cleaners, disinfectants, floor oils, wax, mops, rags, paper towels, and tissue. 07 OBJECTIVE DESIGNATIONS Line Item Title and Description 5025 Office Equipment Maintenance Repair and preventative maintenance of office equipment including computer equipment. 5035 Vehicle Maintenance Charges for repair and maintenance of vehicles. 5040 Communications Equipment Maintenance Repair costs for communication equipment, including mobile phones, telephones, and pagers. 5045 Graffiti Removal Services Cost of graffiti removal services including supplies and contract labor. 5110 Street Repair and Maintenance Cost of street patching and resurfacing, curb and gutter repairs, and related repairs. 5111 Street Sweeping Charges for contract street sweeping services. 5112 Pavement Striping Contract costs for placing pavement markings for traffic and pedestrian control. 5113 Traffic Calming Improvements Traffic calming devices such as speed humps, traffic circles, restriping, etc., to reduce vehicle speeding in residential neighborhoods throughout the City. 5115 Traffic Signal Maintenance Cost of maintaining and repairing traffic signals, including contractual costs. 5220 Water Lines and Mains Maintenance Repair and maintenance of the Water Utility's lines and mains. 5225 Meter Maintenance Costs for repair of the Water Utility's meters. 5230 Fire Hydrant Maintenance Costs of parts for maintenance of fire hydrants. 5235 Distribution Plant Maintenance Contracted labor and equipment costs for the maintenance of the Water Utility's distribution system. 5310 Sanitary Sewer Line Maintenance Maintenance and repair costs for sanitary sewer lines. 5315 Storm Sewer Line Maintenance Maintenance and repair costs for storm sewer lines and drainage easements. 08 OBJECTIVE DESIGNATIONS Line Item Title and Description 5490 Other Structural Repair and Maintenance Charges for the repair and maintenance of structures such as streetlights, bleachers, and drinking fountains. 5590 Equipment Maintenance Cost of the maintenance of equipment not covered elsewhere. 5610 Facilities Rental Rent of land and buildings for City programs and projects. 5620 Vehicle & Equipment Service Charges Monthly charges to the department to maintain and service department vehicles. 5625 Equipment Rental Charges for rental or lease of equipment. 5690 Other Rental Rental charges for items not covered elsewhere. Utilities 6010 Water Wholesale water purchases by the City's Water Utility and retail water purchases by City departments. 6011 Water Joint Venture Fixed Costs The required contribution as part of the City's investment in joint ventures with water purveyors (ex: Chino Basin Desalter Authority (CDBA), Monte Vista Water District (MVWD), and the Water Facilities Authority (WFA) for fixed capital charges. Investments in joint ventures with water purveyors are accounted for by the equity method. 6012 Water Costs —Watermaster Fixed water costs not associated with a joint venture water cost nor a direct purchase cost. 6013 Water Costs —Chino Basin Desalter Authority Fixed and variable water costs payable to the Chino Basin Desalter Authority (CDBA) based on agreement. 6014 Water Costs — Recycled Purchased Water Water costs associated with recycled water purchases from the Inland Empire Utilities Agency (IEUA). 6015 Electricity City electricity costs except for Water Utility pumping power and streetlight costs. 09 OBJECTIVE DESIGNATIONS Line Item Title and Description 6016 Water Costs —Water Recharge to Basin Water costs charged by the Inland Empire Utilities Agency (IEUA) for recycled water needed to recharge the Basin. 6020 Streetlight Power Electricity costs for streetlights. 6025 Water Pumping Power Electricity and natural gas for operating Water Utility's pumps. 6030 Gas City natural gas costs. 6035 Telephone City telecommunication costs, including cellular, mobile telephones, and paging services. 6050 Cable Television Cable television subscription costs. Miscellaneous Expenditures 7010 Interest Payments Payment of any interest charges for borrowed funds. 7015 Principal Payments Payment of principal on bonds, notes, etc. which have matured in the current fiscal year. 7020 Bond Payment Insurance The cost of insurance or other form of security (i.e., Letter of Credit) to ensure that the City does not default on any bond payment. 7025 Bond Call Payments Payment of principal on bonds as a result of prepayment of Assessment Districts Fee programs. 7030 Assessment District Credits Payments to the Assessment Districts from Development Fee Program Funds for bond call payments resulting from providing landowners credits against development fees for payoffs of Assessment District property. 7033 Parks and Recreation Facilities Fees Credit Payment offset to Parks and Recreation Facilities Fees based upon specific reimbursement agreement, pursuant to prior contributions from the developer to the required development fees. 010 OBJECTIVE DESIGNATIONS Line Item Title and Description 7034 Quimby In-Lieu Fees Credit Payment offset to Quimby In-Lieu Fees based upon specific reimbursement agreement, pursuant to prior contributions from the developer to the required development fees. 7045 Tax C Discharge Expense The cost of Tax C Discharge payment for CFD #9. 7046 Taxes and Assessments Payments for property taxes assessed on City owned property located outside of the City's corporate boundaries; and payments of assessment district assessments on behalf of property owners pursuant to a reimbursement agreement with the property owners. 7050 Debt Issue Expense Cost of financial advisory services, bond counsel services, printing services, and other debt issuance expense. 7110 Depreciation Expense To record the annual depreciation costs of fixed assets in the Proprietary Funds. 7120 Amortization Expense To record the annual amortization costs for bond issuance costs and intangible assets (water capacity rights). 7121 Loss on Disposal of Assets To record the loss on disposal of assets. 7211 Reimbursement for Authorized Projects Debt service principal payment from one CFD to another for advances for authorized projects. 7220 Administrative Overhead City-wide administrative costs allocated to funds and activities for services provided by City Council, City Manager, City Clerk, City Attorney, Finance, Risk Management, and general non-departmental functions. This account does not include departmental overhead costs which are reported in account number 7225 — Departmental Overhead. 7225 Departmental Overhead Departmental administrative costs allocated to the divisions managed by the department. This account does not include City-wide administrative overhead costs which are reported in account number 7220 —Administrative Overhead. 7415 Special Departmental Expense Costs for studies, projects, or programs, for City Council, City Manager, and departmental activities. 7610 Uncollectible Accounts Charge-offs for bills that cannot be collected. 011 OBJECTIVE DESIGNATIONS Line Item Title and Description 7710 Developer Reimbursement Agreements Refunds to developers per agreements. 7810 Water Conservation Program Costs of materials, supplies, and other activities to promote water conservation in the community. 7910 Removal of Architectural Barriers This element/object number is only for Community Development Block Grant use. 7911 Public Works Construction This element/object number is only for Community Development Block Grant use. 7919 Contingency This element/object number is only for Community Development Block Grant use. 7950 Settlements and Judgments Payments made pursuant to settlement agreement or court-ordered judgment. 7985 NPDES Permit Costs City's share of County's National Pollution Discharge Elimination System permit cost. Capital Outlay 8010 Land Purchase price of real property and all incidental costs involved. 8015 Land Improvements Costs of grading, landscaping, and irrigation systems. 8030 Buildings Cost of constructing buildings and the basic equipment which forms an integral part of the building. Includes replacement of major components of existing buildings (roofs, mechanical, equipment, etc.). 8040 Improvement Other than Buildings Cost of structures such as playground equipment, band shells, fences, and bridges. 8050 Office Furniture and Equipment Cost of furniture and office equipment, including computer hardware and software having an individual unit cost of $5,000. The threshold is not generally applied to components. For example, a keyboard, monitor, and central processing unit purchased as components of a computer system are treated as a single unit. 012 OBJECTIVE DESIGNATIONS Line Item Title and Description 8060 Vehicles and Equipment Purchase of vehicles such as cars, trucks, and vans. Purchase of other equipment having an individual unit cost of $5,000 or more. The threshold is applied to individual units. For example, ten desks purchased through a single purchase order, each costing $1,000 does not qualify under this rule. Repairs are not generally subject to the threshold unless it extends the useful life. 8110 Streets Facilities Cost of construction and installation of streets, curbs, gutters, sidewalks, traffic signals, and streetlights. 8115 Traffic Signals Cost of construction and installation of traffic signals. 8210 Sanitary Sewer Lines and Facilities Cost of construction and installation of sanitary sewer lines and pump stations. 8310 Storm Sewer Lines Cost of construction and installation of storm sewer lines and other drainage facilities. 8410 Water Lines and Mains Cost of construction and installation of water lines and mains. 8420 Water Meters Purchase and installation of water meters. 8425 Fire Hydrants Purchase and installation of fire hydrants. 8450 Water Supply Facilities Cost of construction and installation of reservoirs, wells, pumps, and booster stations. 8990 Contributions to Construction Funds Transfers to construction funds for Assessment Districts and Community Facilities Districts financed facilities. 8995 Contributions to Proprietary Funds Transfers to proprietary funds for water/sewer facilities and vehicles/computer equipment financed by special revenue, and capital projects funds. 8999 Contributions to General Fund Transfers to the General Fund for the 2007 Certificates of Participation (Interim Civic Center Financing Project) debt service payments, from various Community Facilities Districts Funds (CFDs). 013 OBJECTIVE DESIGNATIONS Line Item Title and Description Other Charges 9010 Interfund Transfers to Other Funds Transfers to other funds for reimbursement of administrative and/or overhead charges; program subsidies, and the reimbursement for project and program expenses. 9020 Intra/Inter Agency Fund Transfers To account for transactions among agency-type funds and between agency-type funds and other type funds such as Governmental, Enterprise, Capital Projects, and Debt Service funds. 014 Return to Table of Contents PERSONNEL SALARY SCHEDULE BY TITLE Effective as of September 1, 2015 Classification Title Range Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Account Technician I 25R 3,016 3,167 3,325 3,491 3,666 Account Technician II 29R 3,329 3,496 3,670 3,854 4,046 Accountant I 41 U 4,521 4,747 4,984 5,233 5,495 Accountant II 46U 5,115 5,371 5,639 5,921 6,217 Accounting Supervisor 54U 6,232 6,544 6,871 7,214 7,575 Administrative Assistant I 31 R 3,498 3,672 3,856 4,049 4,251 Administrative Assistant II 37R 4,056 4,259 4,472 4,695 4,930 Administrative Assistant II-Confidential 37U 4,096 4,300 4,515 4,741 4,978 Assistant Building Official 61 U 7,408 7,778 8,167 8,576 9,004 Assistant City Clerk* 54U 6,232 6,544 6,871 7,214 7,575 Assistant City Engineer 67D 9,198 9,658 10,141 10,648 11,180 Assistant Community Development Director-Building Official 67D 9,198 9,658 10,141 10,648 11,180 Assistant Engineer 49U 5,508 5,784 6,073 6,376 6,695 Assistant Finance Director 63D 8,333 8,750 9,187 9,647 10,129 Assistant Planner 43U 4,750 4,987 5,236 5,498 5,773 Associate Engineer 54U 6,232 6,544 6,871 7,214 7,575 Associate Planner 49U 5,508 5,784 6,073 6,376 6,695 Billing Supervisor 49U 5,508 5,784 6,073 6,376 6,695 Building Inspector I 40R 4,368 4,586 4,816 5,057 5,309 Building Inspector II 44R 4,821 5,063 5,316 5,581 5,861 City Clerk 67E 9,198 9,658 10,141 10,648 11,180 11,739 City Engineer 76E 11,431 12,003 12,603 13,233 13,895 14,590 City Manager*** 998 17,745 Code Enforcement Officer I 40R 4,368 4,586 4,816 5,057 5,309 Code Enforcement Officer II 44R 4,821 5,063 5,316 5,581 5,861 Code Enforcement Supervisor 54S 6,232 6,544 6,871 7,214 7,575 Community Development Director 76E 11,431 12,003 12,603 13,233 13,895 14,590 Community Relations Analyst I 41 U 4,521 4,747 4,984 5,233 5,495 Community Relations Analyst II 46U 5,115 5,371 5,639 5,921 6,217 Community Relations Manager 63D 8,333 8,750 9,187 9,647 10,129 Community Services Coordinator I 37R 4,056 4,259 4,472 4,695 4,930 Community Services Coordinator II 40R 4,368 4,586 4,816 5,057 5,309 Community Services Director 76E 11,431 12,003 12,603 13,233 13,895 14,590 Community Servises Supervisor 49U 5,508 5,784 6,073 6,376 6,695 Customer Service Supervisor 54S 6,232 6,544 6,871 7,214 7,575 Deputy City Clerk l** 41 U 4,521 4,747 4,984 5,233 5,495 Deputy City Clerk II" 46U 5,115 5,371 5,639 5,921 6,217 Deputy City Manager 67D 9,198 9,658 10,141 10,648 11,180 Engineering Technician I 38R 4,158 4,365 4,584 4,813 5,054 Engineering Technician II 42R 4,589 4,819 5,060 5,313 5,578 Environmental Program Coordinator 46U 5,115 5,371 5,639 5,921 6,217 Environmental Program Inspector 44R 4,821 5,063 5,316 5,581 5,861 Executive Assistant 43U 4,750 4,987 5,236 5,498 5,773 Facilities Maintenance Supervisor 54S 6,232 6,544 6,871 7,214 7,575 Finance Director 76E 11,431 12,003 12,603 13,233 13,895 14,590 GIS Analyst 46U 5,115 5,371 5,639 5,921 6,217 Information Technology Manager 63D 8,333 8,750 9,187 9,647 10,129 Landscape Inspector I 40R 4,368 4,586 4,816 5,057 5,309 Landscape Inspector II 44R 4,821 5,063 5,316 5,581 5,861 Maintenance and Operations Manager 63D 8,333 8,750 9,187 9,647 10,129 Maintenance Worker I 26R 3,091 3,246 3,408 3,579 3,758 Maintenance Worker II 30R 3,412 3,583 3,762 3,950 4,148 Management Analyst I 41U 4,521 4,747 4,984 5,233 5,495 ManagementAnalystll 46U 5,115 5,371 5,639 5,921 6,217 Office Assistant 25R 3,016 3,167 3,325 3,491 3,666 Parking Enforcement Officer 26R 3,091 3,246 3,408 3,579 3,758 Parks and Open Space Supervisor 54S 6,232 6,544 6,871 7,214 7,575 015 PERSONNEL SALARY SCHEDULE BY TITLE Effective as of September 1, 2015 Classification Title Range Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Payroll Technician 37U 4,096 4,300 4,515 4,741 4,978 Permit Technician I 31R 3,498 3,672 3,856 4,049 4,251 Permit Technician II 35R 3,861 4,054 4,256 4,469 4,693 Planning Manager 63D 8,333 8,750 9,187 9,647 10,129 Planning Technician 37R 4,056 4,259 4,472 4,695 4,930 Public Information Officer 52U 5,932 6,228 6,540 6,867 7,210 Public Works Director 76E 11,431 12,003 12,603 13,233 13,895 14,590 Public Works Inspection Supervisor 54S 6,232 6,544 6,871 7,214 7,575 Public Works Inspector I 37R 4,056 4,259 4,472 4,695 4,930 Public Works Inspector II 44R 4,821 5,063 5,316 5,581 5,861 Records Coordinator 40R 4,368 4,586 4,816 5,057 5,309 Sanitation Supervisor 54S 6,232 6,544 6,871 7,214 7,575 Senior Account Technician 35R 3,861 4,054 4,256 4,469 4,693 Senior Engineer 61 U 7,408 7,778 8,167 8,576 9,004 Senior Human Resources Analyst 55U 6,388 6,707 7,043 7,395 7,764 Senior Information Technology Analyst 52U 5,932 6,228 6,540 6,867 7,210 Senior Maintenance Worker 34R 3,767 3,955 4,153 4,360 4,578 Senior Management Analyst 52U 5,932 6,228 6,540 6,867 7,210 Senior Planner 55U 6,388 6,707 7,043 7,395 7,764 Street Maintenance Supervisor 54S 6,232 6,544 6,871 7,214 7,575 Video Production Technician 37R 4,056 4,259 4,472 4,695 4,930 Water Distribution Supervisor 54S 6,232 6,544 6,871 7,214 7,575 Water Production Supervisor 54S 6,232 6,544 6,871 7,214 7,575 Water Quality Technician I 37R 4,056 4,259 4,472 4,695 4,930 Water Quality Technician II 44R 4,821 5,063 5,316 5,581 5,861 Water Sewer Manager 63D 8,333 8,750 9,187 9,647 10,129 Water Use Efficiency Coordinator 40R 4,368 4,586 4,816 5,057 5,309 *-Assistant City Clerk Salary Range change effective 12/12/15 **-Deputy City Clerk I/II authorized effective 12/12/15 ***-City Manager Salary Change effective 2/24/16 MEMORANDA OF UNDERSTANDING Term Dates Baraainina Group MOU/Term Dates Chino Hills Supervisors Association 9/1/2015-8/31/2018 Supervisory Employees Unit San Bernardino Public Employees Association 9/1/2015-8/31/2018 General Employees Unit Confidential There is no MOU Professional There is no MOU Division Manager There is no MOU Executive Management There is no MOU City Manager 2/10/2014-2/9/2017 2/23/2016-2/29/2020 (Contract A14-030) (Amendment A2014-03 Al) 016 Return to Table of Contents ANNUAL BOND DEBT SERVICE PAYMENTS BY SOURCE FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 SOURCE OF FUNDING ACTUAL ACTUAL PROJECTED ADOPTED GENERAL LONG-TERM DEBT FUND 2007 Certificates of Participation General Fund Principal-Prepay 2,435,000 Principal 60,000 Interest 120,405 2,615,405 0 0 0 2007 Certificates of Participation CFD1, CFD2, CFD4 CFD5, CFD6, CFD8 Principal 545,000 565,000 14,730,000 Interest 754,984 733,408 505,123 Fiscal Agent 2,500 2,750 2,750 1,302,484 1,301,158 15,237,873 0 ASSESSMENT DISCTRICT FUND Re-Assessment District 10-1 RAD 10-1 Principal 285,000 290,000 270,000 280,000 Bond Call 5,000 220,000 20,000 Interest 67,825 112,228 96,900 85,800 Bond Premium 150 4,400 200 Fiscal Agent 2,000 2,200 2,200 2,200 359,975 628,828 389,300 368,000 COMMUNITY FACILITY DISTRICT FUNDS 2006 Community Facilities District CFD1, CFD2, CFD4 Bond Program CFD5, CFD6, CFD8 Principal 4,480,000 4,455,000 3,460,000 2,620,000 Interest 1,285,119 1,120,388 972,000 856,400 Fiscal Agent 7,750 8,575 8,525 8,525 Subtotal 5,772,869 5,583,963 4,440,525 3,484,925 2010 Community Facilities District CFD10 No. 10 Special Tax Refunding Bonds Principal 400,000 435,000 465,000 495,000 Interest 473,550 461,025 447,600 432,600 Fiscal Agent 2,500 2,765 2,800 2,800 Subtotal 876,050 898,790 915,400 930,400 2011 Community Facilities District CFD9 No. 9 Special Tax Refunding Bonds Principal 400,000 420,000 445,000 475,000 Interest 154,150 142,850 129,000 112,900 Fiscal Agent 2,750 2,750 2,800 2,800 Subtotal 556,900 565,600 576,800 590,700 2015 Community Facilities District CFD 2, CFD5 Chino Hills Financing Authority Revenue Bonds Principal 525,000 Interest 157,100 429,700 Fiscal Agent 4,000 Subtotal 0 0 157,100 958,700 TOTAL COMMUNITY FACILITIES DISTRICT FUNDS 7,205,819 7,048,353 6,089,825 5,964,725 WATER FUND 2012 Water Revenue Bonds Water Fund Principal 1,645,000 1,670,000 1,735,000 1,790,000 Interest 585,150 552,250 485,500 450,800 Fiscal Agent 2,500 2,750 2,800 2,800 Subtotal 2,232,650 2,225,000 2,223,300 2,243,600 TOTAL WATER FUND 2,232,650 2,225,000 2,223,300 2,243,600 017 Return to Table of Contents TRANSFERS IN AND OUT FISCAL YEAR 2016-17 FROM FUND TO FUND AMOUNT 001 General Fund 003 Recreation Fund 4,762,100 030 Open Space Management Fund 81,700 031 Park Maintenance Fund 210,800 061 P&L- 1-P Carbon Canyon Operations Fund 32,800 071 P&L- 1-M Rincon Operations&Arterial Fund 322,400 399 Capital Improvement Fund 2,340,200 TOTAL FROM GENERAL FUND TO VARIOUS FUNDS 7,750,000 199 Miscellaneous Grant Fund 001 General Fund 92,200 TOTAL FROM VARIOUS FUNDS TO GENERAL FUND 92,200 032 P&L- 1-C Commercial Fund 030 Open Space Management Fund 32,000 031 Park Maintenance Fund 82,500 121 P&L-Los Ranchos Arterial Fund 42,700 123 P&L-Woodview Arterial Fund 900 124 P&L-Carbon Canyon Arterial Fund 1,800 TOTAL FROM P&L-1-C COMMERCIAL FUND TO VARIOUS FUNDS 159,900 040 P&L-Rolling Ridge Operations&Arterial Fund 030 Open Space Management Fund 31,900 031 Park Maintenance Fund 82,300 TOTAL FROM P&L-ROLLING RIDGE OPERATIONS&ARTERIAL FUND TO VARIOUS FUNDS 114,200 045 P&L- 1-H Los Ranchos/Oaks Operations Fund 030 Open Space Management Fund 55,200 031 Park Maintenance Fund 142,500 121 P&L-Los Ranchos Arterial Fund 277,700 TOTAL FROM P&L-1-H LOS RANCHOS/OAKS OPERATIONS FUND TO VARIOUS FUNDS 475,400 046 P&L- 1-I Los Ranchos Operations Fund 030 Open Space Management Fund 1,900 031 Park Maintenance Fund 5,000 121 P&L-Los Ranchos Arterial Fund 9,600 TOTAL FROM P&L-1-I LOS RANCHOS OPERATIONS FUND TO VARIOUS FUNDS 16,500 050 P&L- 1-B The Oaks Operations Fund 030 Open Space Management Fund 4,300 031 Park Maintenance Fund 11,100 TOTAL FROM P&L-1-B THE OAKS OPERATIONS FUND TO VARIOUS FUNDS 15,400 055 P&L- 1-K Woodview Operations Fund 030 Open Space Management Fund 4,200 031 Park Maintenance Fund 10,800 123 P&L-Woodview Arterial Fund 5,900 TOTAL FROM P&L-1-K WOODVIEW OPERATIONS FUND TO VARIOUS FUNDS 20,900 018 TRANSFERS IN AND OUT FISCAL YEAR 2016-17 FROM FUND TO FUND AMOUNT 060 P&L- 1-N Carbon Canyon Operations Fund 030 Open Space Management Fund 300 031 Park Maintenance Fund 700 124 P&L-Carbon Canyon Arterial Fund 1,900 TOTAL FROM P&L-1-N CARBON CANYON OPERATIONS FUND TO VARIOUS FUNDS 2,900 061 P&L- 1-P Carbon Canyon Operations Fund 030 Open Space Management Fund 1,400 031 Park Maintenance Fund 3,500 124 P&L-Carbon Canyon Arterial Fund 8,000 TOTAL FROM P&L-1-P CARBON CANYON OPERATIONS FUND TO VARIOUS FUNDS 12,900 062 P&L- 1-T Carbon Canyon Operations Fund 030 Open Space Management Fund 300 031 Park Maintenance Fund 800 124 P&L-Carbon Canyon Arterial Fund 2,000 TOTAL FROM P&L-1-T CARBON CANYON OPERATIONS FUND TO VARIOUS FUNDS 3,100 071 P&L- 1-M Rincon Operations&Arterial Fund 030 Open Space Management Fund 33,800 071 P&L- 1-M Rincon Operations&Arterial Fund 031 Park Maintenance Fund 87,200 TOTAL FROM P&L-1-M RINCON OPERATIONS&ARTERIAL FUND TO VARIOUS FUNDS 121,000 121 P&L-Los Ranchos Arterial Fund 032 P&L-Commercial Fund 30,400 121 P&L-Los Ranchos Arterial Fund 045 P&L- 1-H Los Ranchos/Oaks Operations Fund 197,900 121 P&L-Los Ranchos Arterial Fund 046 P&L- 1-I Los Ranchos Operations Fund 6,800 TOTAL FROM P&L-LOS RANCHOS ARTERIAL FUND TO VARIOUS FUNDS 235,100 657 CFD 9-Rincon Village Fund 379 CFD 9 Capital Projects Fund 235,300 012 Measure I Transportation Sales Tax 2040 Fund 399 Capital Improvement Fund 1,629,000 026 Parks&Landscape Administration Fund 399 Capital Improvement Fund 27,100 027 Parks and Recreation Facilities Fee Fund 399 Capital Improvement Fund 750,000 028 Quimby In-Lieu Fee Fund 399 Capital Improvement Fund 750,000 131 Traffic Signal Fee Fund 399 Capital Improvement Fund 130,000 199 Miscellaneous Grants Fund 399 Capital Improvement Fund 4,359,800 500 Water Utility Fund 399 Capital Improvement Fund 4,764,100 501 Sewer Utility Fund 399 Capital Improvement Fund 243,400 506 Sewer Facilities Fee Fund 399 Capital Improvement Fund 170,600 507 Water Facilities Fee Fund 399 Capital Improvement Fund 2,502,200 691 AD 94 Operations 399 Capital Improvement Fund 321,000 698 CFD 2-Los Ranchos Special Tax 399 Capital Improvement Fund 1,212,100 TOTAL FROM VARIOUS FUNDS TO CAPITAL IMPROVEMENT FUND 16,859,300 GRAND TOTAL 26,114,100 019 Return to Table of Contents VEHICLE/EQUIPMENT LISTING DEPARTMENT DIVISION CITY ID# YEAR MANUFACTURE MODEL CITY MANAGER CODE ENFORCE 5042 2004 FORD RANGER EX-CAB PICK-UP CITY MANAGER CODE ENFORCE 5043 2004 FORD RANGER EX-CAB PICK-UP CITY MANAGER CODE ENFORCE 5093 2009 FORD RANGER EX-CAB PICK-UP CITY MANAGER EOC 20965 2089 CHEVY STEP SIDE VAN CITY MANAGER Count 4 COMM DEV BLDG INSPECT 5022 2002 FORD RANGER PICK-UP COMM DEV BLDG INSPECT 5027 2002 FORD FORD RANGER PICK-UP COMM DEV BLDG INSPECT 5028S 2002 FORD 02 FORD RANGER PICK-UP COMM DEV BLDG INSPECT 6160 2016 GMC 16 GMC TERRAIN SLE AWD COMM DEV Count 4 COMM SVC RECREATION 5006 2000 FORD RANGER PICK-UP COMM SVC RECREATION 7101 2010 FORD E350 12 PASS.VAN COMM SVC RECREATION 7130 2013 GMC 8 PASSINGER VAN COMM SVC RECREATION 8027 2002 CENTURY SHOW TRAILER COMM SVC RECREATION 8030 2003 APACHE STAKE BED TRAILER COMM SVC RECREATION 8093 2009 CLUB CAR UTILITY CART McCOYS COMM SVC RECREATION 8094 2009 CLUB CAR UTILITY CART GOVT CTR COMM SVC RECREATION 9090 2009 FORD MOBIL REC VAN COMM SVC RECREATION 7029S 2002 DODGE 15 PASS.VAN CNG COMM SVC Count 9 ENGINEERING ENGINEERING 5051 2005 FORD F150 EX-CAB PICK-UP 4X4 ENGINEERING ENGINEERING 5053 2005 FORD F150 EX-CAB PICK-UP 4X4 ENGINEERING ENGINEERING 5091 2009 FORD F150 4X4 EX-CAB PICK-UP ENGINEERING ENGINEERING 6051 2005 FORD EXPLORER ENGINEERING Count 4 PUBLIC WORKS ADMIN 5061 2006 CHEVY 2500 GRAFFITI TRUCK PUBLIC WORKS ADMIN 6060 2006 FORD ESCAPE 4X4 HYBRID PUBLIC WORKS EQUIPMENT 5001 2000 FORD F150 PICK-UP PUBLIC WORKS EQUIPMENT 50610 2005 GMC 2500 SERVICE TRUCK PUBLIC WORKS FACILITIES 5092 2009 FORD F250 SERVICE TRUCK PUBLIC WORKS FACILITIES 5160 2016 GMC SIERRA PICK-UP PUBLIC WORKS FACILITIES 5981 1998 FORD TAURUS PUBLIC WORKS FACILITIES 6021 2002 TOYOTA PRIUS PUBLIC WORKS FACILITIES 6071 2007 FORD EXPLORER PUBLIC WORKS FACILITIES 8011 2001 EZ GO GOLF CART-CITY YARD PUBLIC WORKS FACILITIES 9071 2007 AUTO CAR SHOW TRAIL TRUCK CNG PUBLIC WORKS FACILITIES 50612 2006 FORD F250 SERVICE TRUCK PUBLIC WORKS P&L 5041 2004 FORD RANGER EX-CAB PICK-UP PUBLIC WORKS P&L 5083 2008 FORD F250 4X4 EX-CAB PICK-UP PUBLIC WORKS P&L 5056 2005 FORD F250 SERVICE TRUCK PUBLIC WORKS P&L 5023 2002 FORD F150 PICK-UP 4X4 PUBLIC WORKS P&L 5031 2003 FORD F350 SERVICE TRUCK PUBLIC WORKS P&L 5032 2003 FORD F150 EX-CAB PICK-UP PUBLIC WORKS P&L 5065 2006 GMC CANYON EX-CAB PICK-UP PUBLIC WORKS P&L 7111 2011 FORD E350 12 PASS.VAN PUBLIC WORKS P&L 8140 2014 JOHNDEERE BALL FIELD DRAG-BUNKER RAKE PUBLIC WORKS P&L 8062 2006 BANDIT CHIPPER MODEL 250 PUBLIC WORKS P&L 8065 2006 JOHNDEERE FIELD DRAG PUBLIC WORKS P&L 8070 2007 AZTEX TRAILER PORTA-POTTY PUBLIC WORKS P&L 8071 2007 AZTEX TRAILER PORTA-POTTY PUBLIC WORKS P&L 8091 2009 JOHNDEERE UTILITY CART PUBLIC WORKS P&L 8092 2009 CLUB CAR UTILITY CART COM. PARK PUBLIC WORKS P&L 9031 2003 CASE MxM 140 (BIG RED) PUBLIC WORKS P&L 9052 2005 NEW HOLLAND TRACTOR 020 VEHICLE/EQUIPMENT LISTING DEPARTMENT DIVISION CITY ID# YEAR MANUFACTURE MODEL PUBLIC WORKS P&L 9060 2006 FREIGHTLINER BRUSH TRUCK PUBLIC WORKS P&L 9091 2009 FORD F650 DUMP TRUCK PUBLIC WORKS P&L 9093 2009 JOHNDEERE 4520 TRACTOR PUBLIC WORKS P&L 9111 2011 JOHNDEERE 5101E TRACTOR PUBLIC WORKS P&L 9120 2012 JOHNDEERE 7430 TRACTOR PUBLIC WORKS P&L 9160 2016 FORD FORD F-550 FLAT BED SPRAY RIG PUBLIC WORKS P&L 34947 1995 Sprayer PUBLIC WORKS P&L 34945 1990 BIG VALLEY DISC PUBLIC WORKS P&L 49954 1990 PRONOBOST RED TRAILER PUBLIC WORKS P&L 50511 2005 FORD RANGER EX-CAB PICK-UP PUBLIC WORKS P&L 50512 2005 FORD EX-CAB PICK-UP PUBLIC WORKS P&L 50611 2006 GMC 2500 SERVICE TRUCK PUBLIC WORKS SANITATION 5050 2005 FORD F150 EX-CAB PICK-UP 4X4 PUBLIC WORKS SANITATION 5060 2006 FORD F250 SERVICE TRUCK PUBLIC WORKS SANITATION 5068 2006 GMC 2500 SERVICE TRUCK PUBLIC WORKS SANITATION 5069 2006 GMC 2500 4X4 PICK-UP PUBLIC WORKS SANITATION 5090 2009 FORD F150 4X4 EX-CAB PICK-UP PUBLIC WORKS SANITATION 5110 2011 FORD F450 TV BOX TRUCK PUBLIC WORKS SANITATION 5130 2013 GMC 2500 EX-CAB PICK-UP PUBLIC WORKS SANITATION 5161 2016 GMC SERRA 2500 SERVICE TRUCK PUBLIC WORKS SANITATION 8040 2004 GOODWIN CF150M6" PUBLIC WORKS SANITATION 9041 2004 STERLING VACTOR PUBLIC WORKS SANITATION 9083 2008 PETERBILT JET RODDER TRUCK PUBLIC WORKS SANITATION 9150 2015 STERLING VACTOR TRUCK PUBLIC WORKS SANITATION 34937 1990 CUSTOM HAZ MAT TRAILER PUBLIC WORKS SPLIT 9063 2006 CATERPILLAR 924G HIGH LOADER PUBLIC WORKS SPLIT 9084 2008 PETERBILT 10 WHEEL DUMP TRUCK PUBLIC WORKS SPLIT 4071 2007 ROCK TOUGH 16'RIP RAP ROCK/DEBRIS SCREEN PUBLIC WORKS STORM DRAIN 5044 2004 FORD RANGER PICK-UP PUBLIC WORKS STORM DRAIN 5021 2002 FORD RANGER PICK-UP PUBLIC WORKS STREETS 5013 2001 FORD F250 PICK-UP PUBLIC WORKS STREETS 5052 2005 FORD F150 EX-CAB PICK-UP 4X4 PUBLIC WORKS STREETS 5057 2005 FORD F150 PICK-UP PUBLIC WORKS STREETS 5067 2006 GMC 2500 SERVICE TRUCK PUBLIC WORKS STREETS 5080 2008 FORD F350 SERVICE TRUCK PUBLIC WORKS STREETS 5081 2008 FORD F350 SERVICE TRUCK PUBLIC WORKS STREETS 5082 2008 FORD F350 STENCIL PAINT TRUCK PUBLIC WORKS STREETS 8031 2003 INGERSOLL COMPRESSOR 185 PUBLIC WORKS STREETS 8051 2005 ZIEMAN 2660 EQUIP TRAILER PUBLIC WORKS STREETS 8052 2004 FEATHERLITE TRAILER MODEL 1683 PUBLIC WORKS STREETS 8064 2006 JLG LIFT TRAILER UT610 PUBLIC WORKS STREETS 8075 2007 WANCO MESSAGE BOARD PUBLIC WORKS STREETS 8076 2007 WANCO MESSAGE BOARD PUBLIC WORKS STREETS 8080 2008 WANCO MESSAGE BOARD PUBLIC WORKS STREETS 8081 2008 WANCO MESSAGE BOARD PUBLIC WORKS STREETS 8082 2008 WANCO MESSAGE BOARD PUBLIC WORKS STREETS 8085 2008 IDC SPEED CONTROL SIGN 1520 PUBLIC WORKS STREETS 8086 2008 IDC SPEED CONTROL SIGN 1520 PUBLIC WORKS STREETS 8087 2008 IDC SPEED CONTROL SIGN 1520 PUBLIC WORKS STREETS 8095 2009 IDC SPEED CONTROL SIGN 1520 PUBLIC WORKS STREETS 8096 2009 IDC SPEED CONTROL SIGN 1520 PUBLIC WORKS STREETS 8097 2009 IDC SPEED CONTROL SIGN 1520 PUBLIC WORKS STREETS 8141 2014 IDC SPEED CONTROL SIGN 1520 PUBLIC WORKS STREETS 8142 2014 IDC SPEED CONTROL SIGN 1520 021 VEHICLE/EQUIPMENT LISTING DEPARTMENT DIVISION CITY ID# YEAR MANUFACTURE MODEL PUBLIC WORKS STREETS 8152 2015 IDC SPEED CONTROL SIGN 1520 PUBLIC WORKS STREETS 8153 2015 IDC SPEED CONTROL SIGN 1520 PUBLIC WORKS STREETS 8154 2015 IDC SPEED CONTROL SIGN 1520 PUBLIC WORKS STREETS 9033 2003 GMC ASPHALT PATCH TRUCK PUBLIC WORKS STREETS 9051 2005 CHEVY AERIAL TRUCK PUBLIC WORKS STREETS 9073 2007 INGERSOLL RAND DD-16 ROLLER PUBLIC WORKS STREETS 9080 2008 FREIGHTLINER DUMP TRUCK PUBLIC WORKS STREETS 9140 2014 SKID STEER LOADER PUBLIC WORKS STREETS none 2009 DELTA DANISH ELE Retrosign-GR3 Retroreflectometer PUBLIC WORKS SS Ticketing 5026 2002 FORD RANGER PICK-UP PUBLIC WORKS WATER-ADMIN 6031 2003 FORD CROWN VICTORIA CNG PUBLIC WORKS WATER-ADMIN 6072 2007 FORD ESCAPE 4X4 HYBRID PUBLIC WORKS WATER-ADMIN 8060 2006 AZTEX ENCLOSED TRAILER PUBLIC WORKS WATER-CS 6070 2007 DODGE CARAVAN PUBLIC WORKS WATER-DIST 5055 2005 FORD F350 SERVICE TRUCK PUBLIC WORKS WATER-DIST 5062 2006 FORD F350 STAKE BED W/LIFT GATE PUBLIC WORKS WATER-DIST 5063 2006 FORD F350 STAKE BED W/DUMP PUBLIC WORKS WATER-DIST 5064 2006 FORD F350 DUMP TRUCK PUBLIC WORKS WATER-DIST 5066 2006 GMC 3500 SERVICE TRUCK PUBLIC WORKS WATER-DIST 5120 2012 CHEVY 1500 EX-CAB PICK-UP PUBLIC WORKS WATER-DIST 5122 2012 CHEVY 1500 PICK-UP PUBLIC WORKS WATER-DIST 5131 2013 GMC 3500 SERVICE TRUCK PUBLIC WORKS WATER-DIST 5132 2013 GMC 3500 SERVICE TRUCK PUBLIC WORKS WATER-DIST 8021 2002 INGERSOLL COMPRESSOR 185 PUBLIC WORKS WATER-DIST 8050 2005 ZIEMAN 2660 EQUIP TRAILER PUBLIC WORKS WATER-DIST 8083 2008 INGERSOLL LIGHT TRAILER PUBLIC WORKS WATER-DIST 8084 2008 INGERSOLL LIGHT TRAILER PUBLIC WORKS WATER-DIST 8101 2010 AZ TRAILER SPEC EMERGENCY WATER TRAILER PUBLIC WORKS WATER-DIST 8102 2010 AZ TRAILER SPEC EMERGENCY WATER TRAILER PUBLIC WORKS WATER-DIST 9050 2005 CASE BACKHOE 590 SUPER M PUBLIC WORKS WATER-DIST 9061 2006 FREIGHTLINER DUMP TRUCK PUBLIC WORKS WATER-DIST 9081 2008 INTERNATIONAL HYDRO EXCAVATOR PUBLIC WORKS WATER-DIST 9092 2009 GEHL FORK/BOOM LIFT RSD-19 PUBLIC WORKS WATER-DIST 9121 2012 CATERPILLAR 914G LOADER PUBLIC WORKS WATER-DIST 9130 2013 CASE BACKHOE 590 SUPER N PUBLIC WORKS WATER-DIST 9131 2013 FORD F750 LEAK TRUCK PUBLIC WORKS WATER-DIST 34920 1990 ZIEMAN 1150 TRAILER PUBLIC WORKS WATER-DIST 34921 1990 ZIEMAN 1150 TRAILER PUBLIC WORKS WATER-DIST 34932 1990 DICO TRAILER PUBLIC WORKS WATER-DIST 34943 1990 CANOGA CEMENT MIXER PUBLIC WORKS WATER-METER 5059 2005 FORD RANGER PICK-UP PUBLIC WORKS WATER-METER 5101 2010 FORD F350 SERVICE TRUCK PUBLIC WORKS WATER-METER 5133 2013 GMC 3500 SERVICE TRUCK PUBLIC WORKS WATER-METER 5134 2013 FORD F150 EX-CAB PICK-UP PUBLIC WORKS WATER-METER 6022 2002 TOYOTA PRIUS PUBLIC WORKS WATER-METER 9032 2003 FORD F450 VALVE TURNING TRUCK PUBLIC WORKS WATER-METER 50510 2005 FORD RANGER PICK-UP PUBLIC WORKS WATER-METER 5020S 2002 FORD F150 PICK-UP CNG PUBLIC WORKS WATER-PROD 5084 2008 FORD F250 PICK-UP PUBLIC WORKS WATER-PROD 5094 2009 FORD F350 SERVICE TRUCK PUBLIC WORKS WATER-PROD 5102 2010 FORD F150 4X4 EX-CAB PICK-UP PUBLIC WORKS WATER-PROD 5121 2012 CHEVY 1500 EX-CAB PICK-UP PUBLIC WORKS WATER-PROD 6050 2005 FORD FREE STAR VAN PUBLIC WORKS WATER-PROD 8090 2009 MILLER WELDER/GENERATOR 022 VEHICLE/EQUIPMENT LISTING DEPARTMENT DIVISION CITY ID# YEAR MANUFACTURE MODEL PUBLIC WORKS WATER-PROD 8120 2012 CATERPILLAR GENERATOR PUBLIC WORKS I WATER-PROD I 8150 I 2014 I CATERPILLAR (GENERATOR PUBLIC WORKS I WATER-PROD I 8151 I 2014 I CATERPILLAR (GENERATOR PUBLIC WORKS I WATER-PROD I 5030S I 2003 I FORD IF150 EX-CAB PICK-UP PUBLIC WORKS Count I 141 Total Count I 162 Additional Items Not Part of the Equipment Maintenance Program: PUBLIC WORKS FACILITIES 8061 2006 GENERAC GENERATOR(for City Yard backup) PUBLIC WORKS FACILITIES none 2014 301 AERIAL WORK PLATFORM PUBLIC WORKS FACILITIES none 2014 GENIE AWP 30S DC PORTABLE LIFT PUBLIC WORKS FACILITIES none 2009 CUSTOM GRILL TRAILER PUBLIC WORKS P&L 8023 2002 WOODS BLADE RB 990 PUBLIC WORKS P&L 8103 2010 VERTI TURF VACCUME(for artificial turf) PUBLIC WORKS P&L 8104 2010 AERWAY 60"PULL AERATOR PUBLIC WORKS P&L 8105 2010 DOHLER 100 GAL WEED SPRAYER PUBLIC WORKS P&L 8110 2010 GANNON BOX SCRAPER(grader) PUBLIC WORKS P&L none 2011 LAZER LAZER GRADER(for equestrian use) 023 4.. 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